introduction to xythos : document management & collaboration
DESCRIPTION
Introduction to Xythos : Document Management & Collaboration. Caroline Cappuccio Katherine Ananis Spring 2010. Workshop Overview. Part 1: About Xythos What is Xythos ? Who can use Xythos at UMB? Why use Xythos ? How do you access Xythos ? Xythos Support Available - PowerPoint PPT PresentationTRANSCRIPT
Introduction to Xythos: Document Management & Collaboration
Caroline CappuccioKatherine Ananis
Spring 2010
Part 1: About XythosWhat is Xythos?Who can use Xythos at UMB?
Why use Xythos? How do you access Xythos? Xythos Support Available Web View Interface Upload Files and Folders Xythos Logon via Web
Workshop Overview
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Part 2: Using Xythos Xythos Logon via web Web View Interface Upload Files and Folders Access Content Share Files:
◦ Authenticated Users (UMB Faculty and Staff)◦ Non-authenticated User (Non-UMB people, UMB
students)
Workshop Overview
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A service that allows you to manage, store, and share your documents; and collaborate with others securely.Features: Store your files– access from any browser Share your files– secure file transfer
(https://) Collaborate with others – multiple editors Client software: (MS Windows & Mac)
◦ Xythos Drive – network mapped drive◦ Xythos Filer – scan and classify docs
What is Xythos?
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Other Xythos Features Document Publishing
◦ Wiki◦ RSS
Workflow – document routing (phase 2) Document classification – manage
documents records using standards (phase 2)
What is Xythos? cont.
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UMB Faculty and Staff◦ who have a UMB email account (authenticated
users) Xythos account
(automatically created with UMB email) UMB email username & password login 1 GB space quota
Who Can Use Xythos?
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Alternative to Email attachments◦ Secure file transfer◦ File size only limited by Xythos account quota◦ Transfer executable files◦ Reduces network traffic & file storage on
exchange server 1 GB space quota Backup – disaster recovery only Known issues:
◦ Windows Vista to Vista users– see workaround in Xythos Support
Why Use Xythos?
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Two ways to access:◦ Web browser access
Internet access Any browser
◦ Xythos Drive access MS Windows XP/Vista/Mac OS Internet access Xythos Drive client software installed
How can I access Xythos?
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Xythos Document Management
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Xythos Web Access
xythos.umb.edu
Xythos Server
Any computer
Any computer
Any computer Any computer
Any computer
Any computer
Any computerAny computer
Xythos Document Management
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Xythos Drive
xythos.umb.edu
Xythos Server
UMB Client 3
UMB Client 4UMB Client 6
UMB Client 5
UMB Client 7
UMB Client 8UMB Client 1
UMB Client 2
Home
UMB Office
UMB Office
Home
UMB Office
HomeUMB Office
UMB Office
UMB Office
Home
Technical Support◦ IT Service Desk 7-5220 or [email protected]
Documentation◦ Xythos Support Account
xythos.umb.edu/users/[email protected] Xythos web site - umb.edu/it/tech/xythos Xythos blog - blogs.umb.edu/xythossupport
Xythos Support
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Introduction to Xythos 1.5 hrs Xythos Drive 1 hr Collaboration Using Xythos 1.5 hrs Training site – http://umb.edu/training
Xythos Training
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Web View Layout Parts Main Menu Main Tabs (Secondary Menu) Navigation Toolbar Toolbar Buttons Document Manager Grid Footer
Web User Interface
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◦ 1. Upload icon
◦ 2. Launch Web Folder
◦ 3. Xythos Drive (Windows XP/Vista/Mac OS)
Uploading Files – 3 Options
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Read only◦ Double-click document to open
Edit without Xythos Drive◦ Right-click document: select Download to desktop◦ Open document with application◦ Edit◦ Save◦ Upload: use Upload icon or Launch Web Folder upload
options
Edit with Xythos Drive◦ Open Xythos Drive◦ Double-click document◦ Edit◦ Save
Accessing Documents
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xythos.umb.edu◦Username = [email protected]◦Password = email password
Log in to Xythos Web User Interface
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Log in to Xythos Web User Interface
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Login Screen