introductions to spreadsheets
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Introduction to Spreadsheets
What are Uses of Spreadsheets?
Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory Make forecasts
Advantages of Spreadsheets
Forecasting and making decisions
Fast and efficient Automatically
recalculates
What-if Analysis
A spreadsheet tool used to play out different situations to determine the outcome
Parts of the Spreadsheet Window
Active cell
Column C
Row 5
cells
Entering Data into a Spreadsheet
Labels– Alphabetical text
Values– A number
Formulas– Statement that performs a calculation
Functions– Built-in formula that is a shortcut for common
calculations
Identifying Labels and Values
labels values
Identifying Formulas and Functions
formula
function
The result of the formula
The result of the function
Identifying Parts of a Spreadsheet Formula
=B2+C2+D2
equal sign—first part of any spreadsheet formula
mathematical operators
cell reference/address—made up of the column heading and the row number
Identifying Parts of a Spreadsheet Function
=SUM(B2:B6)
equal sign
name of function range
Mathematical Operators
+ addition
- subtraction
* multiplication (asterisk)
/ division (slash or diagonal)
Function Name Description
AVERAGE Average of arguments.
COUNT Counts the number of cells in a range.
IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true.
MAX Maximum value of range of cells.
MIN Minimum value of range of cells.
ROUND Rounds a number to a specified number of digits.
SUM Totals a range of cells.
Spreadsheet Functions
Relative and Absolute Referencing
Relative– cells that change when they are copied
into other cells
Absolute– cells that do not change regardless of
where it is copied
Changing Column Width
1. Position cursor between column headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag to the right.
Shortcut: double-click between the column headings!
Changing Row Height
1. Position cursor between row headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag down.
Shortcut: double-click between the row headings!
Formatting Cells with Enhancements
bold bordersfont size
shading
underline
Numeric Formatting
generalcurrency
decimal
Print Orientations Portrait
– A paper orientation that is taller than it is wide.
Landscape– A paper orientation that is
wider than it is tall.
Print Options
without gridlines
with gridlines
Printing Column and Row Headings
with column and row headings
without column and row headings
Print Showing Formulas
formulas displayed
formulas NOT
displayed
Printing Selected Areas
highlight desired area, choose option to print
selected area (according to your
software)
Graphing bar graph
– used to compare the values of various items
line graph– useful for plotting trends
area graph– like a “filled in” line graph. Used to track
changes over time
pie graph– used to represent the percentage each item
contributes to the total
Types of Charts/Graphs