invitation to negotiate (itn) · invitation to negotiate (itn) itn # 2016-21-7 custodial services...

INVITATION TO NEGOTIATE (ITN)

ITN # 2016-21-7

CUSTODIAL SERVICES FOR HOMESTEAD CAMPUS AND MDC-WEST

PROPOSAL DUE DATE AND TIME: July 9, 2015 AT 3:00p.m.

PRE-PROPOSAL MEETING: June 22, 2015 at 10:00 a.m.

Proposals will be accepted in the Purchasing Department, Kendall Campus, 11011 SW104th Street, Room 9254, Miami, FL 33176 on July 9, 2015 at 3:00pm. Late proposals will not be accepted and will be returned to the Proposer unopened. The time received will be based on the time clock located in the Purchasing Department.

ROMAN MARTINEZ, MPA, CPPO, CPPB – GROUP DIRECTOR - PURCHASING

ITN 2016-21-7 Custodial Services of 90

TABLE OF CONTENTS

1.0 INTENT, TERMS, SELECTION AND SLBE SUBCONTRACTING

1.1 Intent of Required Services 1.2 Contract Terms and Renewals 1.3 Contractor Selection 1.4 Small Local Business Enterprise (SLBE) Subcontracting

2.0 BACKGROUND INFORMATION 2.1 The College

3.0 SCOPE OF SERVICES 3.1 Homestead Campus and Outreach Centers 3.2 MDC-West

4.0 SCHEDULE OF EVENTS

4.1 Timeline 4.2 Pre-Proposal Meeting and Site Visits

5.0 PROPOSAL INSTRUCTIONS

5.1 Statement of No Response 5.2 Form of Vendor Response 5.3 Questions/Inquiry – Cone of Silence 5.4 Rules, Regulations, and Requirements 5.5 Change of Proposal 5.6 Withdrawal of Proposal 5.7 Modifications of ITN Proposal Submission

6.0 EVALUATION PROCESS

6.1 Evaluation Committee Meetings 6.2 Response to ITN 6.3 Evaluation Criteria 6.4 Evaluation of Proposals 6.5 ITN Recommendation of Award 6.6 Acceptance/Rejection of Proposals 6.7 Protest of Intended Decision 6.8 Contract Requirements 6.9 Public Record

7.0 INFORMATION REQUESTED 7.1 Criterion

I. Qualifications, Experience, Financial Stability and References; II. Approach to the Project (Scope of Service) III. Proposed Personnel and Staff Qualifications IV. Cost of services provided (Price Proposal) V. Presentation/Interviews VI. Finalist(s) Interview

7.2 Additional Considerations (Optional Response)


8.0 REQUESTED FORMS/REPORTS

8.1 Forms or Reports 8.1.1 Statement of No Response 8.1.2 Proposal Cover Sheet 8.1.3 Addendum Acknowledgement 8.1.4 Non-Discrimination in Employment Form 8.1.5 Public Entity Crimes Form

8.2 SLBE Subcontracting Certification Form 8.3 Company Information

9.0 TECHNICAL SPECIFICATIONS FOR HOMESTEAD CAMPUS AND MDC-WEST

9.1 Custodial Services 10.0 STAFFING REQUIREMENTS

10.1 Homestead Campus and Outreach Centers 10.2 MDC-West Campus

11.0 GENERAL TERMS AND CONDITIONS 11.1 Contract 11.2 Modification of the Contract 11.3 Assignment of the Contract 11.4 Paragraph Headings 11.5 Applicable Law 11.6 Contractor’s Relationship to the College

11.6.1 Contractor as Independent Contractor 11.6.2 College Representative(s)

11.7 Indemnification and Insurance 11.7.1 Indemnification 11.7.2 Insurance

11.7.2.1 Professional Liability 11.7.2.2 Commercial General Liability 11.7.2.3 Comprehensive Auto Liability Insurance 11.7.2.4 Worker’s Compensation

11.8 Termination 11.8.1 Termination without Cause 11.8.2 Termination for Cause 11.8.3 Suspension 11.8.4 Default 11.8.5 Non-Appropriations

11.9 Specifications Deviations 11.10 Publicity Release 11.11 Contract Terms 11.12 Bankruptcy 11.13 Official Notices


12.0 FORMS

1. Statement of No Response 2. Proposal Cover Sheet 3. Acknowledgement of Addenda 4. Non-Discrimination in Employment Form 5. Sworn Statement Pursuant to Section 287.133(3) (A), Florida Statutes, on Public Entity Crimes 6. Price Proposal Form (2 Pages) 7. Small Local Business Enterprise Subcontracting Certification Form

13.0 SLBE POLICY AND PROCEDURE 14.0 ACADEMIC CALENDAR – 2015-16 15.0 LOCATION: SQUARE FOOTAGE 1. Homestead Campus

- Miami International Airport - Miami Executive Airport 3. West Campus 16.0 SITE MAPS 1. Homestead Campus – Buildings A, B, D, F, G, H - Miami International Airport - Miami Executive Airport

2. MDC-West


SECTION 1 1.0 INTENT, TERMS, SELECTION AND SLBE SUBCONTRACTING

1.1. Intent of Required Services

The intent of this ITN is to obtain proposals from professional providers to provide Custodial Services for the Homestead Campus and MDC-West locations.

Included in the Homestead Campus location are two outreach centers: Miami International Airport, Bldg. # 701-Mezz Level, 2460 NW 66th Avenue, Miami, FL 33122 and Miami Executive Airport, Bldg. #501, 14715 SW 128th Street, Miami, FL 33196. Homestead Campus is located at 500 College Terrace, Homestead, FL 33030 and the MDC-West is located at 3800 NW 115th Avenue, Doral, FL 33178. The Contractor shall furnish all labor, material/supplies, tools/equipment/machinery and supervision necessary to perform the work described in the specifications outlined in this ITN. 1.2 Contract Term and Renewals The Contractor will be required to execute a written contract within

60 days after award approval by the Board of Trustees. The term of the contract shall be for a one (1) year period with the option-to-renew for four (4) additional years on a year-by-year basis. The contract shall commence on the first calendar day of the month after approval, unless otherwise stated, and shall expire on the last day of the one year period. The entire contract will consist of the terms and conditions contained in this solicitation and the contractor’s response. The terms and conditions established in the contract shall not change or contradict the terms and conditions stated herein. The contract will govern the actions by both parties in providing the services requested.

Continuation of the contract beyond the initial period, and any option subsequently exercised, is a College prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the College. Should the vendor decline the College’s right to exercise the option period, the College may consider the vendor in default which decision may affect that vendor’s eligibility for future contracts. If multiple vendors are involved under a given contract, any option- to-renew will be restricted to the specific item(s) initially awarded to any specific vendor.


At the time of each annual option to renewal, the College may consider an adjustment to price based on the Consumer Price Index for Miami, Ft. Lauderdale “Other Goods and Services”. Adjustments in excess of 5% will not be considered.

It is the vendor’s responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor’s request for adjustment should be submitted 90 days prior to expiration of the then current contract year term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the College will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The College reserves the right to reject any price adjustments submitted by the vendor and / or to not exercise any otherwise available option period based on such price adjustments.

Any contract entered into by the College resulting from this

Invitation to Negotiate, shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year. In the event that funds are not appropriated, the Proposer shall not prohibit or otherwise limit The College’s right to pursue and contract for alternate solutions and/or remedies as deemed necessary by the College to conduct its affairs.

The Agreement may be subject to cancellation by mutual agreement between both parties in writing. The Contractor may cancel this Agreement by providing written notification to the College sixty (60) business days prior to the cancellation date.

It is to be expressly understood and agreed by the parties that the

Contractor shall not assign, sublet, pledge, hypothecate, surrender, transfer, or otherwise encumber or dispose of the contract or any interest in that portion of the contract without the formal written consent of the College. It shall be understood that any such assignments of the contract, shall not, in any manner whatsoever, release the Contractor from responsibility for performing any provisions of the contract or from liability from the breach thereof.

1.3 Contractor Selection

The College reserves the right to select one or multiple vendors to

provide the services as specified herein. The College may select one vendor to provide the services required or may select separate


vendors for each location. This determination of award shall be determined by the Evaluation Committee which is responsible for the selection and recommendation of award for this ITN selection process. Since there are several locations that need services under this ITN solicitation process, the Evaluation Committee may select and recommend award to multiple Contractors under this ITN selection process.

1.4 Small Local Business Enterprise (SLBE) Subcontracting:

The College has adopted a new SLBE, Policy V1-4 and Procedure

No. 6550, regarding Small and Local Business Enterprise Utilization. The new Policy and Procedures can be located in Section 9.0 of this document. The College is conducting this Invitation to Negotiate in accordance with section I of Procedure 6550 “Mandatory Sub-Contracting”. The College has set a ten percent (10%) SLBE Sub-Contracting goal for this selection.

The SLBE Contracting Form provided must be completed and

submitted with your proposal. Vendors who fail to complete and return the Form(s) will be deemed non-responsive and be disqualified from this selection process.


2.0 BACKGROUND INFORMATION 2.1 The College

Miami Dade College is the largest institution of higher education in America, enrolling more than 165,000 students at eight campuses throughout Miami-Dade County. The College is the hub of higher education opportunity for the diverse population of South Florida. Its mission is to provide accessible, affordable, high quality education by keeping the learner's needs at the center of the decision-making process and working in partnership with its dynamic, multi-cultural community. Miami Dade College is also a smoke-free institution. MDC is one of 28 Colleges in the Florida College System and is a political subdivision of the State of Florida. The District Board of Trustees of Miami Dade College consists of seven appointed members that work directly with the College District President in all matters pertaining to the governance and operation of the College. The District Board is responsible to the State Board of Education and the State Commissioner of Education. Through its open door policy, the College provides educational opportunities to all, regardless of sex, race, religion, marital status, age, national origin, handicaps or financial resources. MDC offers more than 200 major areas of study through the Associate in Arts, Associate in Science, and several new Baccalaureate programs. MDC also offers a full range of short-term professional certification, career enhancement and specialized programs to meet the needs of the greater metropolitan Miami community. In fact, 38% of MDC students are adult learners, over the age of 26. The average age of MDC students is 27 years old. As a political sub-division of the State of Florida, the College is exempt from all Federal Excise Taxes and State Sales Tax. The College is also dedicated to fostering the continued development and economic growth of small, minority and women-owned businesses. For more information on Miami Dade College, its students and unique educational environment, visit its website at www.mdc.edu.


3.0 SCOPE OF SERVICES 3.1 HOMESTEAD CAMPUS AND OUTREACH CENTERS:

The Contractor shall provide appropriately equipped and trained custodial personnel to provide routine, scheduled and unscheduled, emergency cleaning services for Homestead Campus in accordance with the Technical Specifications outlined in Section 9.0 of this ITN.

Included with the Homestead Campus location are two outreach centers: Miami International Airport, Bldg. # 701-Mezz Level, 2460 NW 66th Avenue, Miami, FL 33122 and Miami Executive Airport, Bldg. # 501, 14715 SW 128th Street, Miami, FL 33196.

Services may also include, but, not be limited to moving of equipment and furniture, event set ups and take downs, portable stage setup and breakdown, loading and unloading of campus/college vans, delivering equipment and supplies from central loading dock to different departments, picking up debris around the parking lots, graffiti removal, tent set-ups and tent breakdowns, battery replacement in classroom clocks, pressure cleaning and other duties/jobs as requested by the College. In determining whether or not the contractor has performed with due diligence hereunder, it is agreed and understood that the Campus Contract Administrator will determine the amount of time and effort spent against the representations made by the contractor and in comparison with the standards, schedules and guidelines established under this contract. The Contractor shall be liable for any loss or damage to College property including, but, not limited to package delivery and equipment caused by Contractor or Contractor’s employees or representatives.

3.2 MDC-WEST

The contractor shall provide appropriately equipped and trained custodial personnel to provide routine, scheduled and unscheduled, and emergency cleaning services for West Campus located at 3800 NW 115th Avenue, Doral, FL 33178, in accordance with the Technical Specifications outlined in Section 9.0 of this ITN. Services may also include, but, not be limited to moving of equipment and furniture, set ups and take downs, loading and unloading of campus vans, delivering equipment and supplies from the central loading dock to different departments, picking up debris around the parking lots and other jobs as requested by the

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College. In determining whether or not the contractor has performed with due diligence hereunder, it is agreed and understood that the Campus Contract Administrator will determine the amount of time and effort spent against the representations made by the contractor and in comparison with the standards, schedules and guidelines established under this contract. Accordingly, the contractor's work shall be carried out under the supervision of the Campus Contract Administrator. The Contractor shall be liable for any loss or damage to College property caused by Contractor or Contractor’s employees or representatives.


4.0 SCHEDULE OF EVENTS

4.1 TIMELINE

The following timeline is a general guideline for the issuance, evaluation, recommendation for award of this ITN and the issuance of the contract for this service. The College may change portions of timelines as required.

DATE EVENT June 4, 2015 ITN Issuance June 5, 2015 Legal Advertisement. June 22, 2015 at 10am Pre-Proposal ITN Meeting, June 22, 2015 at 11am Site Visit – Homestead Campus June 23, 2015 at 10am Site Visit – MDC-West June 29, 2015 Last date to present written questions July 3, 2015 Answers to submitted questions via issued

Addenda July 9, 2015 Deadline for submittal of proposals (Proposals due prior to 3:00 p.m.) July 21, 2015 Evaluation Committee Meeting and Shortlisting July 28, 2015 1st Negotiation Meeting August 4, 2015 2nd Negotiation Meeting (If Required) August 7, 2015 Posting of Evaluation Committee’s Award

Recommendation(s) September, 2015 Award recommendation presented to the Board

of Trustees for ratification. October 1, 2015 Contract expected start date 4.2 PRE-PROPOSAL MEETING AND SITE VISITS (STRONGLY RECOMMENDED):

A Pre-Proposal Meeting and Site Visits are scheduled as follows: June 22, 2015 at 10a.m. Pre-Proposal Meeting

Homestead Campus 500 College Terrace, Room F222/223 Homestead, FL 33030


This would be the only time College staff would be available to respond directly to questions regarding the services being solicited. It is strongly recommended that Proposers attend to ask questions and become familiar with any condition(s) which may in any manner affect the services to be performed or affect the equipment, materials and labor required. No additional allowances will be made because of lack of knowledge of these conditions.

If the Proposer feels that any specifications in this ITN are unreasonable, this should be brought to the Purchasing Director’s attention at the Pre-Proposal meeting. Any change(s) to the ITN specifications will be addressed in an addendum. Site visits to look at the Campus facilities that would need the custodial services are going to be scheduled starting right after the Pre-Proposal Meeting. These visits will include the satellite locations as well. Site Visits are scheduled as follows: Homestead Campus and Satellite Facilities Starting at 11:00a.m. on June 22, 2015 Homestead Campus 500 College Terrace, Room F222/223 Homestead, FL 33030 MDC-West Starting at 10am on June 23, 2015 3800 NW 115th Avenue, (Will meet at the Lobby Area) Miami, Florida 33178


5.0 PROPOSAL INSTRUCTIONS

5.1 Statement of No Response Vendors not responding to this ITN, must complete and return the STATEMENT OF NO RESPONSE FORM located on Section 12 of this ITN solicitation.

5.2 Form of Vendor Response

Proposers must submit one (1) original hardcopy binder and one (1) digital pdf copy either on a CD disc or flash drive. The digital copy must be an exact duplicate of the original hardcopy binder which must include all signed documents, forms, certificates, acknowledgement of addendums and licenses. The digital copy must be in a PDF format, one single file with thumbnails for each section.

Sealed proposals must be submitted to the Purchasing Department, Miami Dade College, Kendall Campus, 11011 SW 104 Street, Room 9254, Miami, FL 33176, prior to 3:00p.m. on July 9, 2015. Proposals received after the due date and time specified will not be accepted and will be returned to the Proposer unopened. The time of receipt of the proposal will be based on the time clock located in the Purchasing Department. Proposals must be labeled with the Company’s Name, ITN Number and Title and the Due Date and Time specified.

Delivery/submittal of the proposal to the College's mailroom or to any location other than the Purchasing Department does not meet the requirements for delivery. It is the sole responsibility of the Proposer to assure that the proposal is delivered/submitted according to the terms of this section. No copies of the response to this ITN shall be submitted to any other office or department at the College.

5.3 Questions / Inquiry / Cone of Silence

All questions and/or inquiries concerning this ITN must be submitted in writing to Roman Martinez by emailing to: [email protected] All questions and/or inquiries must be received prior to June 29, 2015 by 5:00 p.m. E.S.T.


CONE OF SILENCE: THE CONE OF SILENCE IS EFFECTIVE FROM THE DATE OF ISSUANCE OF THE PUBLIC ADVERTISEMENT OF THIS ITN AND UNTIL AN AWARD HAS BEEN APPROVED BY THE BOARD OF TRUSTEES. VENDOR(S) SHALL NOT CONTACT ANY OTHER COLLEGE PERSONNEL OR MEMBERS OF THE COLLEGE’S DISTRICT BOARD OF TRUSTEES, OR ADMINISTRATIVE STAFF EITHER DIRECTLY OR INDIRECTLY, TO DISCUSS THE SELECTION PROCESS OR IN AN ATTEMPT TO FURTHER THEIR INTEREST IN BEING SELECTED. FAILURE TO ABIDE BY THE CONE OF SILENCE POLICY IS GROUNDS FOR DISQUALIFICATION FROM THIS ITN PROCESS AND RESPONDENT WOULD NOT RECEIVE FURTHER CONSIDERATION. PROPOSERS SHALL REFRAIN FROM POSTING OPINIONS, PROVIDING COMMENTARY OR ENGAGING IN ANY DISCUSSION REGARDING THIS SOLICITATION BY MEANS OF ELECTRONIC MEDIA SUCH AS TWITTER, FACEBOOK, MY SPACE AND THE LIKE. VIOLATION OF THESE GUIDELINES MAY RESULT IN DISQUALIFICATION OF THE PROPOSER. THE LATTER APPLIES TO EMPLOYEES OF THE PROPOSER, RETAINED CONSULTANTS OR ANY OTHER REPRESENTATIVE OR INDIVIDUAL PROMOTING ON BEHALF OF THE PROPOSER. VIOLATION OF THESE GUIDELINES SHALL CONSTITUTE GROUNDS FOR DISQUALIFICATION.

5.4 Rules, Regulations, and Requirements

All Proposers shall comply with all laws, ordinances, and regulations of any Federal, State of Florida, Dade County, or city government applicable to submitting a response to this ITN and to providing the services described herein.

5.5 Change of Proposal

Should a Proposer desire to change their proposal, the Proposer must do so in writing. Any request for changes must be received prior to the date and time of the proposal opening. The Proposer name and the ITN# must appear on the envelope.

5.6 Withdrawal of Proposal

A proposal may be withdrawn prior to the date and time of the proposal opening. Any proposal not so withdrawn shall, upon opening, constitute an


irrevocable offer for a period of one hundred and fifty (150) days after the date of the proposal opening, to provide the proposed services.

5.7 Modifications of ITN Proposal Submission

No unsolicited modifications to proposals will be permitted after the date and time of the proposal opening.


6.0 EVALUATION PROCESS 6.1 Evaluation Committee Meetings

An Evaluation Committee will review all responsive proposals and will make a recommendation for authorization to negotiate a contract or award to the COLLEGE’s President who in turn will recommend the authorization to negotiate a contract or award to the COLLEGE’S District Board of Trustees. The final recommendation of the Evaluation Committee will be based on evaluation of the proposals, ranking of the proposals, short list and final negotiations including the Best and Final Offer (BAFO). The Evaluation Criteria found on Section 6.4 shall be utilized to facilitate the Evaluation Committee in ranking or scoring the proposer’s proposals. The Criteria may also be utilized to shortlist finalists. All committee meetings except Oral Presentations and/or Negotiation Meetings are open to the public. The District Board of Trustees of Miami Dade College will make the final approval of any recommendation. The Evaluation Committee members will be comprised of MDC administrative service personnel.

6.2 Response to ITN

The evaluation of the proposals will be based primarily on information provided by the Proposer; therefore, care should be taken to submit as much information as necessary to fully and completely respond to all sections of this ITN. The College understands that responding to this ITN solicitation includes providing requested forms and/or information to be evaluated. In some cases some of this information may have not been submitted in a proposer’s proposal submission, the College’s Purchasing Department reserves the right to request from any proposer any information requested to be submitted that might have been omitted from their submittal response. The College will provide a period for such requested information to be submitted to the College’s Purchasing Department. If the requested information is not submitted by the date and time allotted by the College, then the proposer’s submittal may be deemed “Non-Responsive” and may receive no consideration under this ITN procurement process.

6.3 Evaluation Criteria

In the evaluation of the responses to this ITN and in making a recommendation for award, the Evaluation Committee will consider a number of factors. These factors will include, but may not be limited to, the criteria as listed in this Section 6.3. Information submitted in response to Sections 7, 8, and 9 as well as well business references (3-5 references) submitted. References will be verified by the College’s Purchasing Department and the gathered information


shared with the Evaluation Committee so they may provide their evaluation and scoring. Responsive Proposals will be evaluated and ranked and the Evaluation Committee may short list proposers based on the initial ranking scores. Shortlisted proposers may be invited to provide presentations/interviews. If Presentations/Interviews are scheduled, only those shortlisted proposers will be invited to provide Presentation/Interviews. This invitation to Presentations/Interviews should not be perceived by any participant of this process as an automatic invitation only the shortlisted proposers will be invited. Upon completion of any scheduled Presentation/Interviews, the Evaluation Committee may rank again and select the top ranked proposers to continue to negotiations.

Criteria will be scored on a scale of “0” to “5” with the maximum number of points available for each the criteria items as noted. The scale shall be “0” equal to “poor” and “5” equal to excellent. The total maximum number of points to be scored for the complete evaluation (Proposal/Presentation) process is 500 points. Under each criteria is listed the section of the response that may be used to evaluate the criteria. This in no way limits the information that may be used to evaluate each criteria; it merely serves as a guide. Please note that 450 points total are allotted for the 1st initial Evaluation and Ranking. Upon completion of the first Evaluation Ranking the Committee may invite the highest ranked proposers to Presentation/Interviews, 50 total points would be allotted for the Presentation/Interviews for a total grand total of 500 points.

EVALUATION CRITERIA

Criteria Points

I. Qualifications of the Proposer; Qualifications, Experience, 25 Financial Stability and References

II. Approach to the Project (Scope of Service) 15 III. Proposed Personnel and Staff Qualifications 15

IV. Cost of services provided (Price Proposal) 35

TOTAL POINTS FOR THIS SECTION: 90

OPTIONAL: V. Presentation/Interviews (Only Short List Proposers) 10 TOTAL POINTS FOR BOTH SECTIONS: 100


6.4 Evaluation of Proposals

Evaluation of proposals leading to a short list of vendors will be based primarily on the Vendor’s written responses to the information requested in this ITN. Any information a Vendor deems essential to the evaluation of the services offered, for which no provision is made in the ITN, should be clearly stated in the proposal. While Miami Dade College reserves the right to request additional information or clarification from Vendors at any given time in the process, Vendors should not assume that they will be allowed to amplify or modify their initial written proposal. The initial response must be a clear and easy to understand explanation of the products, services, benefits and prices offered and should include information as to how all the scope of service addressed herein will be met. The ITN will be evaluated by the following three (3) steps: Step 1 – Evaluate and Rank Proposers and Invite Shortlisted proposers to

Presentation/Interviews and establish a Short List of Vendors for Negotiations

Step 1 in the ITN process has the following three areas of evaluation and ranking: 1 Evaluate responsive proposals and rank them and recommend shortlist 2 Invite shortlisted proposers to provide Presentation/Interviews to the

Evaluation Committee 3. After invited shortlisted proposers provide Presentation/Interviews,

Evaluate and Rank proposers again to determine shortlist of proposers to be invited to negotiations

The written responses to the ITN will be evaluated by the Evaluation Committee utilizing the five (5) Evaluation Criteria items listed on Section 6.3. Four (4) Criteria’s may be used during the initial evaluation and ranking and an additional one criteria added to the other four for the Presentation/Interviews. Upon completion of this step, shortlisted proposers will be invited to the next step; negotiations.

Step 2 – Negotiation with Short List Vendors

Proposers that have been shortlisted after they were invited to provide their Presentation/Interviews will be invited to continue in the negotiation process. The College reserves the right to negotiate prior to award with the highest ranked Vendors for purpose of addressing the matters set forth in the following list, which may not be exhaustive. Negotiations may be in person, by teleconference or any other means as the best interest of the College indicates.


1. Resolving minor differences and editing errors 2. Clarifying necessary details and responsibilities

3. Emphasizing important issues and points 4. Receiving assurances from Vendors regarding key points

5. Obtaining the highest and best total value agreement

Step 3 – “Best and Final Offer” (BAFO) or Recommendation to Negotiate with the Highest Ranked proposers:

Step three in the ITN process will allow for shortlisted proposers that have been invited to negotiate with the College to submit a “Best and Final Offer” (BAFO). A BAFO should include the best offer provided by any of the shortlisted proposers after all negotiation have been exhausted. The Negotiation’s period shall be dictated by the College and each shortlisted proposers will be notified when to submit their BAFO to the College. The College reserves the right and may extend the BAFO period and allow for the shortlisted vendors to clarify and/or amend the BAFO based on negotiated concessions or other agreed service levels. After all BAFO’s have been evaluated the Evaluation Committee may reconvene in a publicly advertised meeting to provide their final deliberations and ranking.

6.5 ITN Recommendation of Award: The final recommendation to be provided by the ITN Evaluation Committee shall be based upon the initial written response, ranking based on selection criteria, negotiation session(s), and the best and final offer(s) (BAFO). Such recommendation will be subject to approval by the College President and District Board of Trustees. The top three ranked proposers will be presented to the College’s President who in turn will present the ranking the College’s Board of Trustees for approval. Authorization will be requested by the administration from the Board of Trustees to negotiate a final contract with the highest ranked proposer and if unsuccessful with the second ranked proposer and if unsuccessful with the third ranked proposer. Miami Dade College reserves the right to select one or multiple vendors as part of this ITN selection process. Amount of vendors to be selected for award will be determined by the Evaluation Committee during the ITN evaluation process.

6.6 Acceptance/Rejection of Proposals

The COLLEGE may, at its sole and absolute discretion, reject any and all proposals; re-advertise this ITN; postpone or cancel this ITN process at any time; or waive any minor irregularities in the ITN or in the proposals received


as a result of this ITN. Also, the determination of the criteria and process whereby proposals are evaluated, the decision as to a recommendation for the award, or whether or not an award shall ever be made as a result of this ITN, shall be at the sole and absolute discretion of the COLLEGE. In no event will any successful challenger of these determinations or decisions be automatically entitled to a contract for the services described in the ITN. The submittal of a proposal will be considered by the COLLEGE as constituting an offer by the VENDOR to perform the required service at the stated fees.

6.7 Protest of Intended Decision

A notice of intended decision to recommend or reject proposals shall be posted in the Purchasing Department and on the Purchasing Department Website at http://www.mdc.edu/purchasing/bids.asp on or about August 7, 2015. In the event an unsuccessful VENDOR desires to protest the COLLEGE's notice of intended decision to award or reject a proposal, that VENDOR shall be required to comply with the State of Florida Statute 120.57 and Miami Dade College Bid Protest Procedures (a copy of which is available from the Director of Purchasing), including, without limitation, filing a notice of protest with the Director of Purchasing, in writing, within seventy-two (72) hours after receipt of the notice or posting of the intended decision and filing a formal written protest within ten (10) calendar days after the date the notice of protest is filed. Failure to file a protest that complies with Section 120.57(3), Florida Statutes, within the time prescribed herein shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

6.8 Contract Requirement

The successful VENDOR will be required to sign a contract within 60 days after approval of the recommendation to award by the District Board of Trustees for Miami Dade College, based on the terms, conditions and services described in the ITN and the VENDOR’S response, the terms of which are acceptable to the COLLEGE. In the event that a contract cannot be executed within sixty (60) days, the COLLEGE may extend the time to execute the contract with the proposed awarded VENDOR’S approval or give notice to such VENDOR of intent to award the contract to the next most qualified VENDOR or to call for new proposals, and may proceed to act accordingly.

6.9 Public Record

Unless specifically exempted by law, all information supplied to the COLLEGE is subject to disclosure by the COLLEGE under the State of Florida Public Records Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The COLLEGE shall permit public access to all documents, papers, letters or other


material submitted in connection with this ITN and the Contract to be executed for this ITN, subject to the provisions of Chapter 119.07 of the Florida Statutes.

If a VENDOR submits any documents or other information to the COLLEGE which the VENDOR claims is confidential information and exempt from Florida Statutes Chapter 119.07 (“Pubic Records Law”), the VENDOR shall clearly designate that it is confidential information and that it is asserting that the document or information is exempt. The VENDOR must specifically identify the exemption being claimed under Florida Statutes 119.07.

The COLLEGE shall notify the VENDOR within three (3) business days of receiving a request in writing from another party for disclosure of any documents or other information provided by the VENDOR to the COLLEGE and designated as confidential information. The VENDOR shall thereafter notify the COLLEGE within seven (7) days after the date of written notification as to whether the VENDOR intends to have the COLLEGE continue to treat the information requested for disclosure as confidential information and pursue its claim of exemption from the Public Records Law in accordance with the process outlined below. The COLLEGE may release the requested documents or other information to the requesting party within three (3) business days after the above reference seven (7) day period has elapsed or earlier, if required by law; unless (i) the VENDOR states in its written response to the COLLEGE that the VENDOR shall, at its own cost and expense, immediately undertake all necessary legal actions, including the filing of any necessary papers with a court or other tribunal, to establish or protect the confidential information and the claimed exception under the Public Records Law and to stay any requirement of the COLLEGE to release the documents or other information. The VENDOR must provide the COLLEGE with evidence that the required documentation has been filed; (ii) the VENDOR must provide written confirmation to the COLLEGE that the VENDOR shall indemnify and hold harmless the COLLEGE and its trustees, officers, employees and agents, individually and collectively, from and against any and all loss, damages, expenses, demands, claims, liabilities or obligations (including interest, penalties, court costs, costs of preparation and investigation, reasonable attorney’s fees and associated costs, whether suit is instituted or not and if instituted, at all tribunal levels); and (iii) the VENDOR shall undertake no action that would expose the COLLEGE, its trustees, officers, employees and agents to any civil or criminal liability. If at any time the VENDOR determines to release such documents or other information previously claimed to be confidential information and exempt, or otherwise not to prosecute any action to make such a claim, the VENDOR shall immediately notify the COLLEGE in writing thereof.

Notwithstanding the above provision, the COLLEGE may disclose confidential information to the extent required by law or regulation, or any validly issued


subpoena or court order within the required time frame even if it is less time than that outlined above. Also, the COLLEGE may release the VENDOR confidential information if the VENDOR fails to strictly comply with any or all of the requirements outlined above.


7.0 INFORMATION REQUESTED

The following information is to be submitted by the proposer for evaluation of the Proposer’s capabilities in performing Custodial Services as specified herein:

7.1. Criterion I. Qualifications, Experience, Financial Stability and References (25 Points)

1. It is requested for each proposer to provide all the information outlined

below: A. How long the company has been in business under the present

management/ownership. B. Identity and background of the principals, including the

position/title of each principal. C. Principal Owners Names and Headquarters’ location of business.

Provide the name(s) of all personnel authorized to make representations for the proposer, title, address and phone number.

D. Current number of employees. E. Hiring Process: Provide a description of your hiring process. What

methods do you use to screen applicants? What types of testing do you require?

F. Company Benefits: Describe what company benefits package, if

any, is offered to company employees. This includes health and life insurance and other fringe benefits.

G. Description and location of all current facilities operated by

proposer.1. Provide a brief history of the company/business organization submitting the proposal. The history should include:

H. In order to eliminate any conflict of interest in making awards, the

District Board of Trustees for Miami Dade College has requested all VENDORs to provide the following information concerning company ownership.

If corporation - President or Chief Executive Officer


If partnership - Owners or Partners If sole proprietorship - Owner

Label this Response to Section 7.I.1.A-H.

2. VENDOR shall have an established business with a minimum of five (5)

years of documented experience in providing Custodial Services. VENDOR shall provide a brief work history detailing their experience with current and previous clients, specifically those similar to the COLLEGE. The COLLEGE will be evaluating this section with regard to experience with other clients that are similar in size to that of the COLLEGE environment. Provide as much specific information as possible, including type of business, scope of work provided, etc.

Label this Response to Section 7.I.2. 3. VENDOR to provide a list of clients and contact names for contracts of

similar service and scope. Label this Response to Section 7.I.3.

4. Vendor to provide a description of the firm’s experience in providing

Custodial Services. Label this Response to Section 7.I.4.

5. REFERENCES: All proposers submitting a response to this ITN may

provide three (3) to five (5) business references. Although we are requesting 3-5 business references the proposer may provide additional references but not more than ten (10). The references submitted can be for present or past clients whereby the proposer has provided custodial or janitorial services. Please include the following information for each of the references being submitted:

• Client’s Name • Client’s Address • Client Contact Person • Clients Contact Phone Number • Clients Contact e-mail • Identify if client is presently being serviced or is it a past client • Annual Contract Amount • Provide a Summary of the Services being provided to this Client

It is requested that the contact person identified for each reference is

willing and able to discuss the services being provided by your company.


Contacts for submitted references should be accessible and College staff should be able to easily reach each of references point of contact to verify the services being provided by the proposer.

Label this Response to Section 7.I.5. 6. If applicable, VENDOR to provide a list of significant accounts that was

terminated during the past three (3) years. "Significant" for this purpose shall be construed to mean accounts representing billings by the VENDOR in excess of $100,000.00 or more each year. A terminated account is defined as an account or contract that was discontinued or cancelled for unsatisfactory job performance or default. Contact names and telephone numbers for all accounts listed must be provided by VENDOR.

If applicable, label this Response to Section 7.I.6.

7. Disclose any and all company relationships that could constitute a

“conflict of interest” for the VENDOR in doing business with the COLLEGE now or in the future. Explain the specific nature of the business that may be a potential conflict with the COLLEGE project. If no conflict of interest exists, please provide a notarized statement stating that fact.

Label this Response to Section 7.I.7.

8. Describe and explain any pending litigation, major disputes, contract

defaults, and/or claims against your company in the last 5 years. Name the litigants involved and the month and year the case or claim was filed, venue and a full description of the claims raised in the litigation. Please provide the name phone number and email address of a contact person in your organization who can provide additional information or clarify any questions regarding these matters. If there is no litigation pending against your company, please provide a notarized statement stating that fact.

Label this Response to Section 7.I.8.

9. Duns and Bradstreet Report It is requested that each proposer that submits a proposal response to this ITN submit a Duns and Bradstreet report with their proposal submittal. The Duns and Bradstreet will provide financial information for each proposer that will allow the evaluation committee to review each


proposer’s viability related to manpower and financial capability to service the College under this ITN scope of work requirements. Label this Response to Section 7.I.9.

II. Approach to the Project (Scope of Services) (15 Points)

9. Proposer must provide a detailed plan for Custodial Services to be rendered for each location. Be as descriptive as possible. Provide a description of your full team’s capability and how they will be utilized to provide the required services. Also, explain how all the service levels will be maintained at optimal performance.

Label this Response to Section 7.II.9.

III. Proposed Personnel and Staff Qualifications (15 Points)

10. VENDOR shall provide a proposed management plan detailing all the

manpower capacities to be utilized in servicing the College. Include an Organization Chart outlining all the key personnel providing the services. Include resumes for key staff that will be assigned to all College locations. Also discuss quality control and assurance methods for the services to be provided. Staffing Plan:

Supervisors: For the supervisory positions, provide the names, titles and resumes of employees who will be assigned to provide the services requested if available. Indicate the level of expertise of each member of staff who will be providing services. Resumes and licenses and certifications, for all proposed staff members are requested to be submitted with your proposal response. Background Checks/Local and Federal Regulations: Operators must ensure that employees hired by the company comply with all local and federal regulations regarding citizenship, work permits and legal status. Firms will also be responsible to complete and provide for college review level two background checks. Proposer will assure that any employee to be present on any MDC site, for any reason whatsoever, is not a registered sex offender or sexual predator. The Proposer will not allow persons to enter MDC property if their backgrounds indicate they would be a threat to others. Selected


proposer must provide attestation as to its compliance with the Jessica Lunsford Act. The Jessica Lunsford Act focuses primarily on increasing the measures used to monitor sexual offenders or predators with specifications related to individuals with access to school district campuses. The Proposer shall perform initial background criminal history level II background checks focusing on convictions for theft, violence/sexual assault or drugs on ALL applicants for employment who will be assigned to MDC, including when there are personnel changes during the contract terms that will be providing services under this agreement. Such background checks will be applicable to the extent allowed by Federal, state and local laws and MDC's personnel policies. Any adverse findings will be promptly reported to MDC I addition to the required background checks, except as provided in s. 1012.467 or s. 1012.468, non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, who have direct contact with students or who have access to or control of school funds must meet level II screening requirements as described in s. 1012.32. Contractual personnel shall include any vendor, individual, or entity under contract with the College or the school board. All staff assigned by the selected Contractor to provide services under this service agreement MUST speak and write English. Proposer to provide a written response to theis section acknowledging that they understand t5hese requirements and will comply during the full term of the contract.

Label this Response to Section 7.III.10.

IV. Cost of Services Provided (Price Proposal) (35 Points)

11. Provide a pro-forma price proposal incorporating all cost line items for all

personnel to be utilized as part of the services to be provided to the College. Proposer must provide the title for each key personnel and the total hourly rate cost for each employee proposed in relation to the manpower capacity as explained in the scope of work of this ITN solicitation. Please refer to Price Proposal Form found in Section 12.0 of this solicitation, please provide all the information requested in this form and submit this form with your proposal response.

Label this Response to Section 7.IV.11.


V. Presentation/Interviews (10 Points)

Those proposers that are shortlisted during the initial Evaluation and Ranking of proposals may be invited to Presentation/Interviews. The Evaluation Committee may utilize these 10 points and add them to the other points under Criteria’s I-IV to arrive at the 100 points total (Ranked Scale – 500 Points).

7.2 Additional Considerations (Optional Response)

Responses to this ITN may include descriptions of additional considerations to be recommended by the proposer. Such considerations may include, but are not limited to, the following: • Proposer-sponsored student scholarships and/or scholarship donations • Proposer-sponsored events for students • Sponsorship of College events and/or Promotional Initiatives of the College,

such as Miami International Book Fair, Miami International Film Festival, Hall of Fame Event, etc.)

• Annual or one-time Funding Contribution for Student Organizations, college-wide

• Other considerations that may be of value to the College

Label this Response to Section 7.2.


8.0 REQUESTED FORMS /REPORTS

8.1. Forms / Reports Below are the requested forms to be submitted with the proposal response to this ITN. The College reserves the right to request submission of any of these forms if not included in the proposal response. All Forms are found in Section 12.0

Statement of No Response Proposal Cover Sheet Acknowledgement of Addenda Non-Discrimination in Employment Form Public Entity Crimes Form Price Proposal Form Small Local Business Enterprise Subcontracting (SLBE)

8.1.1 Statement of No Response (Section 12.0) This form must be completed and returned by Vendors who would not respond to this ITN. 8.1.2 Proposal Cover Sheet (Section 12.0)

Proposer is to complete all requested information on the Proposal Cover Sheet and submit this form as part of the proposal submission.

Label this Response to Section 8.1.2. 8.1.3 Addendum Acknowledgement (Section 12.0)

If any addendums are issued, the Proposer must acknowledge receipt by signing and returning a copy of the addendum(s) in this section. If no addendums were issued, this section must be acknowledged as “None Received”. Any addendum(s) issued will be posted on the Purchasing Department website at: http://www.mdc.edu/purchasing/bids.asp

Label this Response to Section 8.1.3.

8.1.4 Non-Discrimination in Employment Form. (Section 12.0)

Proposer must complete all required information on the Non-Discrimination in Employment Form.

Label this Response to Section 8.1.4.


8.1.5 Public Entity Crimes (Section 12.0)

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any entity, and may not transact business with any public entity in excess of $15,000 for a period of 36 months from the date of being placed on the convicted vendor list as per State of Florida Statute 287-133(2)(a). The contractor’s proposal must contain a statement acknowledging that the Contractor and the proposal are in compliance with State of Florida Statute 287-133(2)(a) and the intent of the statute.

Label this Response to Section 8.1.5. 8.2 SLBE Subcontracting Certification Form (Section 12.0)

Each non-SLBE Bidder must submit, at the time of bid, an executed SLBE Subcontracting Certification Form for each proposed SLBE certified-owned firm.

Label this Response to Section 8.2. 8.3 Company Information

In order to evaluate the ability of the Proposer to perform the services requested, information about each Proposer must be provided to determine the Proposer’s ability to meet all of the criteria, which will be considered in the award of this bid. This section identifies specific information that must be included in the proposal.

Bidder is required to list and include copies of all licenses, certifications, memberships and affiliations appropriate to Custodial Services. This documentation should include a county occupational license and all licenses and certifications required by the State of Florida and Miami-Dade County for the provisions of Custodial Services. These licenses must stay current during the term(s) of this contract. Please provide all this information under Section 7.III.10.


SECTION 9.0

TECHNICAL SPECIFICATIONS FOR HOMESTEAD CAMPUS AND MDC-WEST

9.1 CUSTODIAL SERVICES GENERAL

1. Services are to be performed daily or as specified in the service contract. 2. The hours of services and shifts are specified in the contract Section 10.0.

The specific custodial schedule will be determined by the campus contract administrator and the Contractor’s representative at the beginning of the contract term.

3. Services to be performed will include, but not be limited to, all of the following:

DAILY SERVICES TASKS WHICH ARE TO BE PERFORMED 1. Empty all trash containers, wash containers and replace plastic liners 2. Dust and clean desks, tables, file cabinets, window sills, computers,

machines and fans. Clean counter tops, glass doors and mirrors with glass cleaner. Clean outside surfaces of appliances. Dust lighting fixtures.

3. Clean and disinfect all toilets, basins, sinks and tile areas. 4. Vacuum carpets. Sweep entrance area, benches and floors. Damp mop

tile floors. Clean and disinfect tile floors in restrooms. 5. Replace soap, paper towels and toilet paper. 6. Clean marker boards with Expo whiteboard cleaner. 7. Keep recycled paper separate and boxed for collection. 8. Pick up loose debris around all buildings and parking areas.

WEEKLY SERVICE TASKS WHICH ARE TO BE PERFORMED 1. Dust lighting fixtures 9’ and below. 2. Clean and disinfect telephones. 3. Spot clean painted walls to remove marks and stains. 4. Vacuum upholstered furniture.


MONTHLY SERVICE TASKS WHICH ARE TO BE PERFORMED AT THE DIRECTION OF THE SUPERVISOR

1. Wax and buff tile floors. 2. Wash interior space and doorway windows (under 9 feet). 3. Dust ceilings inside the buildings. 4. Sweep clean, or dust, underside if ceilings on the building walkways. 5. Clean interior of appliances such as microwaves and refrigerators. 6. Removal of stains on carpets between major cleanings.

OTHER SERVICE TASKS TO BE PERFORMED TWICE A YEAR AT THE DIRECTION OF THE SUPERVISOR

1. All of the classroom furniture is to be washed down during one of the

longer between semester breaks. The decision as to when that will be will be made by the CCA and the Contractor’s representative.

PERFORMANCE STANDARDS – ROUTINE WORK

ABOVE FLOOR CARE:

Empty Trash All trash in normal trash receptacles is to be removed daily and put into the appropriate container outside of the building. Other items specifically marked “trash” will be removed. Liners which are to be replaced must have liner secured tightly so that no trash spills from the liner during disposal. Liners secured and ready for removal must not be put on carpeting. Where liners are not replaced, contents of trash receptacle are to be put into a cart container which has been lined with a liner. No litter shall remain on the floor. No trash receptacles or liners containing trash or other items are to be placed on any furniture or work tables. Spot clean the outside surface of the receptacle if the liner is not being replaced. Clean both the inside and outside if the liner is replaced. Replace Liners Liners are to be replaced only as needed. Replaced “as needed” is defined as replacing liners which show any visible attached litter, rips, or stains. Liners are to be fitted smoothly over the top and secured and are to be opened up on the inside ready for use. Dust Furniture, Horizontal Building Surfaces All furniture and horizontal building surfaces which are free of work material are to be dusted with a lightly treated dust cloth. This includes horizontal ledges, window sills, blinds, handrails, desks, chairs, file


cabinets, and other horizontal areas, 9’0” or below from the top of the floor surface. And this will require ladder usage. Items on desk tops are not to be disturbed. After regular dusting, all such surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint, litter, etc. Use a telescoping handle lamb’s wool dusting for high dusting.

Dust Vertical Furniture and Building Surfaces Using a lightly treated dust cloth, remove all the dust, lint, dry soil, etc., from the vertical surfaces of desks, chairs, file cabinets, and other types of office furniture and equipment and from vertical walls, windows, blinds, handrails, etc. up to 9’0” or below from the top of the floor surface. And this will require ladder usage. After regular dusting, all such surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint, litter, etc.

Spot Clean Walls, Partition’s Furniture Doors, Etc. Use a sponge, clean cloth, and spray bottle of neutral detergent or glass cleaner to remove smudges, fingerprints, marks, streaks, etc., from washable surfaces of walls, partitions, doors, furniture, fixtures, glass, etc. Germicidal detergent shall be used in drinking fountains. Glass cleaner shall be used in mirrors and glass surfaces. All-purpose neutral detergent or cleaner degreaser shall be used on hard-to-remove spots. In areas where carpeted walls and ceilings exists, *vacuum using a filtered tank vacuum. In EDP areas, *vacuum vents and light fixtures using a filtered tank vacuum. After spot cleaning, the surface shall be clean, uniform appearance, free of streaks, spots, and other evidence of soil removal. This includes both sides of glass in interior doors and windows. Spot-clean telephones with cleaner-disinfectant, as requested. *Warning- Do not use electric powered equipment, such as floor machine, vacuums, etc. in the vicinity of tape storage or used steel wool in Data Processing areas.

Clean Marker Boards All marker boards shall be cleaned unless there is a sign which says “Do Not Erase”. Marker boards must be cleaned with the Expo (Sanford) whiteboard cleaner for removing marker ink.

Clean and Disinfect Drinking Fountain Drinking fountains must be cleaned with a germicidal detergent daily and wiped dry with a dry cloth. A small brush may be necessary to remove built up lime scale and hard water deposits. When completed, entire drinking fountain, including all sides, shall be free of smears, spots, and soil.


ROUTINE FLOOR CARE: Dust Mop or Sweep Non-Carpeted Floors Prior to dust mopping the floor surface, use a mop and neutral detergent or other approved cleaner to remove spills and obvious soil from the floor. Use a putty knife to remove gum, tar, and other sticky substances from the floor. On resilient tile, slate, smooth sealed concrete, or other smooth finish surfaces, use a treated dust mop and a dust pan to remove accumulated soil and litter. Rough, unsealed concrete, as in outside door entries and dock areas, use a push broom. The entire area to be dust mopped or swept shall be thoroughly cleaned to remove dust, dry soil, and other litter. Spread oil dry compound on oily spots and spills, then sweep. Chairs and trash receptacles shall be moved when necessary to clean underneath. After the floor has been dust mopped or swept, the floor surfaces, including corners and abutments, shall be free of streaks, litter, and spots caused by spilling or tracking.

Spot Mop Non-Carpeted Floors A wet mop, mop bucket, and wringer and a neutral detergent, germicidal disinfectant or cleaner degreaser shall be used to remove all obvious soil and nonpermanent stains from the entire area. Spot mopping is to be performed with a clean mop head and solution shall be changed periodically to remain clean. Mops to be used for cleaner degrease solution shall not be used for any other solution. Spots which are removed must include areas surrounding spots so that entire spot is removed. Chairs, trash receptacles, etc. shall be moved when necessary to spot mop underneath. After being spot mopped, the floor shall have a uniform appearance with no streaks, swirl marks, detergent residue or any evidence of soil. There should be no splash marks or mop streaks on furniture, walls, baseboards, etc. All visible litter such as paper, rubber bands, paper clips, staples, chewing gum, etc. shall be picked up and disposed of in a waste collection container. All cardboard boxes and other obvious trash must be removed to the trash area.

Damp Mop Complete Prior to being damp mopped, the floor surface shall be dust mopped. A wet mop, mop bucket and wringer, and neutral detergent solution, or cleaner degreaser shall be used to remove all soil and non-permanent stains from the entire area. Mop bucket solution shall be changed frequently so that solution remains clear. All accessible areas shall be damp mopped. Chairs, trash receptacles, etc., shall be moved when necessary to mop underneath. Mop is to be wrung well before damp mopping floors so that there is no water standing on the floor during mopping process. After being wet mopped, floors shall have a uniform appearance with no steaks, swirl marks, detergent residue, or any evidence of soil. There should be no splash


marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. Burnishing Finished Surfaces Burnishing finished resilient tile, sealed concrete, terrazzo, quarry tile, VCT or other finished floor surfaces. Prepare the surface by removing any wet spills with a damp mop. Dried residue (gum, etc.) should be removed with a putty knife and/or Freon. Dust mop the entire surface to be burnished with a lightly treated dust mop or disposable pad. Using a 17” to 32” high speed burnished (1500 to 2500 RPM) equipped with gold or yellow burnishing pad begin by following a straight line to the extent of the machine or the confines of the area. Turn the machine 180degrees and parallel the original path overlapping 3 to 4 inches. Continue this procedure until the entire area has been burnished. Check pads frequently for buildup and reverse or replaced as needed. When burnishing has been completed the floor surface shall have a uniform high gloss with no swirl marks or blemishes. Clean equipment before storing. Damp wipe the machine paying particular attention to the cord. Wash all pads in warm water until clean and hang on a peg until dry. Vacuum the dust mop head to remove any dust, dirt or debris and hang on suitable tool holder. Repeat burnishing process as needed, usually one time per week.

Wet Mop-Scrub Floors Prior to being wet cleaned, the entire floor surface involved shall be dust mopped, except in small restrooms where dust mopping is obviously not required. A wet mop, mop bucket and wringer, scrub brush, floor squeegee and neutral detergent or germicidal disinfectant shall be used to remove all soil and non-permanent stains from the entire floor, baseboard, etc. When necessary, a cleaner degreaser must be used. The cleaning solution shall be applied to the entire floor area and allowed to remain for 3 to 5 minutes. Then the entire floor area shall be scrubbed with a scrub brush. In areas with floor drains, the floor shall then be squeegee dried and the rinsed with clear water. In areas without a floor drain, the solution shall be picked up with a wet mop and mop bucket with wringer, and then rinsed with clear water. All accessible areas shall be wet cleaned. Chairs and trash receptacles, etc., shall be moved when necessary to mop underneath. After being cleaned, the floor shall have a uniform appearance with no streaks, swirl marks, detergent residue, or any evidence of soil. There shall be no


splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area.

Entrance Mats Carpet-style entrance mats shall be vacuumed with an upright vacuum to remove soil. Rubber or polyester entrance mats shall be swept, vacuumed, or “hosed down” outside to remove soil and grit. All entrance mats shall be lifted to remove soil and moisture underneath and shall then be returned to their normal location. Vacuum Traffic Areas Use a carpet vacuum on all flat surfaces to collect surface soil and embedded grit from all areas accessible to the vacuum. Chairs and trash receptacles shall be tilted or moved when necessary to vacuum underneath. Additionally, as necessary to prevent any visible accumulation of soil or litter in carpeted areas in accessible to the vacuum, a crevice tool and brush attachment shall be used. All surface litter such as paper clips, bit of paper, and staples shall be handpicked from the carpeting and placed in a trash receptacle. Vacuuming must be done in a slow movement for a more thorough pickup. After the carpeted floor has been vacuumed, it shall be free of all visible litter, soil, and embedded grit. Vacuum-Complete Complete vacuuming is to be done with a slow forward and back motion, overlapping areas to pick up as much matter from the carpeting as possible. Complete vacuuming includes moving chair mats and reaching underneath desks and work tables as far as possible without moving the desk and worktables. Areas in corners and behind doors must also be vacuumed, using a crevice tool or brush when necessary. When completed, the carpeting must be free of all visible matter, and mats and chairs must be returned to their proper location. Spot Carpet Use a damp cloth or sponge and regular carpet shampoo materials. Do not wet the spot itself heavily and rub it back and forth across into the clean area of the carpet; rather, start with a cloth or sponge which is only moderately wet and rub it with a brushing action from the edge of the spot toward the center, so that the size of the spot is reduced rather than spread. A small/medium extractor may be used for stains which can’t be removed using other methods.


RESTROOM CARE: (Unique to Wet Areas)

Refill Paper Towel. Toilet Tissue, Hand Soap Dispenser All dispensers shall be completely filled to the proper level. The paper supplies and hand soap shall be correctly installed in accordance with the direction of the coordinator. Hand soap dispenser and adjacent surfaces shall be wiped to remove spillage. All dispensers shall be spot cleaned as spots occur. No extra rolls of paper towels or toilet tissue shall be left in the restrooms. After refilling, the dispenser shall be ready to use, and checked so that paper rolls easily. Any defective dispenser shall be reported to the coordinator.

Clean, Disinfect Wash Basins, Toilets, Urinals, and Showers Use a sprayer to apply germicidal detergent solution to all wash basins, toilets, and urinals. Clean the tops, sides, insides, and wall areas between and around all fixtures with a sponge. Thoroughly clean all surfaces, including undersides. Clean the inside of the toilets and urinals with a bowl mop. Use the bowl mop to thoroughly clean the underside of the flushing rim. Both sides of the seat of toilets must be thoroughly cleaned with a sponge, as well as all exterior surfaces of the toilet. Use two different color sponges so that the toilet and urinal sponge is easy to tell from the other sponge. Toilet seats must also be wiped dry to prevent spotting. Wipe the metal surfaces of all fixtures dry with a cloth to prevent spotting. All residues around chrome/metal hardware must be removed. After cleaning, fixtures must be free of all removable spots and smears. Disinfectant solution shall be poured down the floor drains of the restroom, using care so that the solution does not spread all over the floor. After pouring solution into the drain, the top of the drain and area surrounding it shall be wiped with a paper towel to remove any spotting.

De-Scale Toilets and Urinals Use acid-type bowl cleaner and a bowl mop to remove scale, scum, mineral deposits, rust stains, etc., from toilet bowls and urinals. Pour the acid on the mop and not into the water. After de-scaling, the entire surface shall be free from streaks, stains, scales, scum, mineral deposits, rust stains, etc. Caution must be used to prevent damage to adjacent surfaces, particularly floors surfaces, caused by spills of the acid-type bowl cleaner.

Spot-Clean Walls, Partitions, Doors, Mirrors, Etc. Use a soft cloth and glass cleaner from a spray bottle to spot clean mirrors or chrome plated or stainless steel cabinets. Use cleaner disinfectant from spray bottle and a damp cloth or sponge to spot clean the wall surface and to wipe down all shower walls. The walls behind the fixtures should be checked daily for spills and wiped clean if necessary. Use cleaner-


disinfectant to spot clean partition surface and stall doors paying special attention to the section of walls and partitions next to the fixture as they normally get splashed. Be certain to remove all writing from stall as soon as possible. Use cleaner disinfectant and a deck brush to scrub any persistent wall stains. Clean both sides of the entrance door and pay particular attention to the push plates and kick plates. After spot cleaning, the surface shall be clean, uniform in appearance, free of streaks and spots.

High Pressure Sprayer

The sprayer is be used only in areas which have adequate floor drains. All surfaces must be rinsed with clear water after cleaning. In dumpster areas, all debris should be picked up daily.

QUALITY STANDARDS FOR ROUTINE CLEANING WORK

Contractor’s performance will be monitored by periodic inspections of work to ensure standards of cleanliness and preservation are being attained.

Following are specific requirements for the performance of the detailed functions of cleaning MDC. Requirements presented are to be considered minimum acceptable.

CARPETS

Cleaning Carpets will be thoroughly clean and free from dust, dirt, embedded grit, stains, and debris. Bare Floor Cleaning Bare floors around carpets will be cleaned with carpet tools. No dirt will be left in corners, under furniture, or behind radiators or doors.

Furniture and Equipment Replaced All furniture and equipment moved during the cleaning operation will be returned to its original position.

Portable and tank-type machines will be wiped clean, dust bags emptied, and vacuum hose coiled loosely on machine or hung on racks provided for that purpose. Equipment in view will always appear neat and orderly.


PUBLIC AREAS

Sweeping, Dusting and Pickup Public areas will be clean and free of dirt streaks, litter and spots caused be spilling or tracking. No dirt or debris will in corners, under furniture, behind doors, or where dirt or debris has picked up in cleaning operations.

Wads of gum, tar, fecal and all foreign materials will be removed from the area.

All horizontal surfaces or surfaces that will hold dust will be free of observable dust. All surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint, litter, etc.

There will be no spots on vertical surfaces up to a height of 9 feet from floor level.

Doorknobs push bars, kick plates, railings, floors, and other surfaces shall be cleaned and polished to a luster of new product.

Drinking fountains, including all sides, will be free of all debris and spots. The wall surfaces around the drinking fountains will be free of water spots and streaks. Drinking fountains will be sanitized to prevent any possibility of germ contamination.

Damp Mopping Floors shall have a uniform appearance with no streaks, swirl marks, detergent residue, or any evidence of soil.

There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area.

Equipment and Material All pieces of equipment will be clean and properly placed in their assigned storage locations.

Any unused detergent will be returned to its assigned location.

ELEVATORS

Normal Polishing Vacuum cleaning and dusting – Interior surfaces of elevator should be free of loose dirt and dust streaks.

Cleaning, polishing and wall spotting:


Doors, handrails, controls and other surfaces should be clean and polished.

Walls should be free of finger marks and smudges and foreign material.

Mopping, waxing and polishing – Elevator wall will be free of splash marks. Floors, including corners and threshold plate, should be clean, and floors will be cleaned per carpet inspection guide.

FLOORS (NON-CARPETED)

Preparation for Mopping The entire floor surface shall be dust mopped.

Cleaning solutions, where used, have been mixed thoroughly and in the proportion specified in approved products test without undue spillage of either solution or rinse water.

Proper precautions will be taken to advise buildings occupants of wet and/or slippery floor conditions, and erect suitable safety warning signs.

Care will be taken to prevent damage to furnishings, etc. The space to be mopped will be properly prepared for the mopping operation by sweeping the floor area as necessary and otherwise clearing it of visible debris.

Floor Mopping The mopping work will be performed in such a manner to properly clean the floor surface, care having been taken to see that the correct type and mixture of cleaning solution, if required, has been used.

All mopped areas will be clean and free from dirt, streaks, detergent residue, mop marks and strands, etc., properly rinsed, if required, and dry mopped to present an overall appearance of cleanliness.

Walls, baseboards, furniture and other surfaces will be free of watermarks, scars, or marks from the cleaning equipment striking the surfaces and splashing from the solution and rinse water.

Care will be taken throughout the mopping operation to prevent the liquids and equipment from coming into contact with electrical outlets located in the floor areas or baseboards.


Preparation of Floor Area for Burnishing Prepare the surface be removing any wet spills with a damp mop. Dried residue (gum, etc.) should be removed with a putty knife and/or Freon. Dust mop the entire surface to be burnished with a lightly treated dust mop or a disposable pad.

Walls, baseboards, furniture bases and other surfaces will be free of watermarks, marks from the cleaning equipment, and splashing from the floor cleaning solutions.

All cleaned surfaces should be wiped dry and the floor ready for application of finish.

Burnishing When the burnishing has been completed, the floor surface shall have a uniform high gloss with no swirl marks or blemishes.

The solution will be applied thinly, uniformly and evenly in such a manner as to avoid skipping of areas.

Walls, baseboards, furniture and other surfaces will be free of solution residue and marks from the equipment.

OFFICES, LOUNGES, ETC.

Trash Removal All wastepaper baskets will be empty and in place, clean and ready to use.

Sweeping or Vacuum Cleaning There will not be any foreign substances left in corners, behind radiators, under furniture or behind doors.

Baseboards, furniture and equipment will not be disfigured or damaged during the cleaning operation.

There will not be any foreign substances left where sweepings were picked up.

Furniture and equipment moved during sweeping or vacuum cleaning sill be replaced.

All radiators will be free from foreign substances.

There will be no trash or foreign matter under desks, tables, or chairs.


Dusting All surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint, litter, etc.

Woodwork, after beings properly dusted, will appear bright.

Corners and crevices will be free from any dust.

There will not be any oily spots or smudges on walls caused by touching them.

When inspecting with a flashlight, there will be no traces of dust on any surfaces.

Radiators, windows sills, door ledges, door frames, door louvers, elevators hoist way door, window frames, wainscoting, baseboards, columns and partitions will be free of dust Damp – Wiping Mirrors, windows ventilations, ashtrays, door glass, and all other glass that can be reached while standing on the floor will be clean and free of dirt, dust, streaks, and spots. (This job does not include window washing.)

Clean Carpet Carpets will be thoroughly clean and free from dust, dirt, embedded grit, and other debris.

There will be no trash or foreign matter under desks, tables, or chairs.

Any furniture moved during carpet cleaning will be replaced.

Clean Sinks There will be no stains or spots on surfaces of sinks in any of the lounge areas. They are to be clean and bright.

Walls near wash basins will be free from spots or smears.

The floor will be free of water or soap solution.

All metals, such as spigots and other hardware, will be clean and bright.

Cabinets All counter tops will be wiped down daily.


The front surfaces of the cabinets are to be cleaned as necessary or once a month.

Drinking Fountains The surfaces of drinking fountains will be clean and free of stains, and foreign objects will be removed.

The wall and floor around the drinking fountain will be free of spots and watermarks.

All other surfaces of the fountain will be free of spots and streaks.

Appliances The interior of all appliances, such as refrigerators, microwaves, toaster ovens, etc., are to be cleaned twice a month.

STAIRWAYS

Sweeping and Dusting Stair landings, steps, and all corners or stairs treads will be free of loose dirt or dust streaks after sweeping. Stair railings, fire apparatus door moldings, ledges, radiators and grills will be dust free after dusting. The dusting will be removed rather than pushed around.

Cleaning, Polishing, and Wall Spotting Glass surfaces will be clean and free of any smudges, finger marks and dirt. Handrails, doorknobs and other surfaces will be clean and polished to an acceptable luster. Walls up to a standing height will be free of finger marks and other dirt spots of any kind. Mopping and Scrubbing Stair landings and steps will be free of loose and/or caked dirt particles and will present an overall appearance of cleanliness after mopping and scrubbing. Walls, baseboards, and stair risers will be free of watermarks, scars from the equipment striking the surfaces and splashing from the cleaning solution. All surfaces will be dry and the corners and cracks clean after dry mopping.

RESTROOMS

Clean Toilets Toilet bowls and other porcelain surfaces will be clean and bright.

Towel, toilet paper and soap dispensers will be filled, clean and in good working order.


There will be no soil marks in the fixture or walls.

The floor, wainscoting and partitions will be clean.

Clean Wash-Basins There will be no stains or spots on surfaces of wash basins.

Wash basins will be clean and bright.

Wall near wash basins will be free from spots and smears.

The floor will be free of water or soap solution.

All metals, such as spigots and other hardware, will be clean and bright.

Replenishment of Supplies All dispensers of supplies will be clean and filled with the proper supplies.

The dispensers shall be ready for use, and checked so that paper rolls easily.


PERFORMANCE STANDARDS FOR PROJECT CLEANING (MINIMUM STANDARDS):

Machine Scrubbing The machine and other equipment will be checked and readied for work in a careful and thorough manner.

Cleaning solution will be mixed thoroughly and in proportions specified without undue spillage of either solution or rinse water.

Operation of Machine The mechanized equipment will be operated only by authorized personnel having sufficient instructions as to its proper and efficient operation.

The scrubbing machine will be started and operated in a safe and reasonable manner.

Care of the mechanized equipment will be exercised at all times during its operation to avoid damage to personnel, the building and equipment.

Floor-Scrubbing and Rinsing Proper precautions will be utilized to inform the building occupants of wet and /or slippery conditions during the scrubbing operation.

The scrubbing work will be performed in such a manner as to properly clean the floor surface with care taken to see that the proper cleaning solution has been used.

All areas, including areas inaccessible to the machine, and which are cleaned by means of deck scrubbing brushes, and/or mops, will be clean and free of dirt, water streaks, mop marks, and string; properly rinsed; and dry mopped to present an overall appearance of cleanliness.

Walls, baseboards, and other surfaces will be free of watermarks, scars from the cleaning equipment striking the surfaces, and splashing from the cleaning solution and rinse water.

Equipment and Materials All items of equipment used in the floor scrubbing work will be in a clean and well cared for condition and properly placed in a neat and orderly manner in their assigned storage locations.


Wall Washing There will be no streaks or spots remaining on walls or signs of not overlapping.

There will be no smudges spots at the point where cleaning of the lower and upper halves of the wall overlap.

No water will be spilled on the floor of furnishings.

Wall will be uniformly clean all over.

Woodwork on doors, windows and moldings will be clean.

All ventilations grilles will be clean and free of dust and debris.

Furniture Replacement All furniture, pictures and other furnishing moved during the wall washing operation will be returned to their original positions.

GLASS CLEANING

Preparation of Work The window area will be clean of obstructions before washing the window.

Dusting Window Frames and Sash, and Washing the Glass The window frame and sash will be free of dust and loose dirt.

The washed glass will be clean and free of dirt, grime and streaks and will be clear of all excess moisture.

The window sash, sill and other surroundings will be free of drippings and other watermarks.

Items moved during the washing operation will be replaced to their original position.

Use of Safety Equipment and Methods The safety equipment will be used in accordance with prescribed instruction.

Safety practices will be followed throughout the window washing work.

Care of Equipment and Materials All items of equipment used in the window washing work will be cleaned and well-cared-for conditions.


Equipment will be stored in assigned storage location.

Unused materials will be properly contained and stored.

STRIPPING AND REFINISHING RESILIENT TILE FLOORS

Stripping will be defined as the complete removal, without damage to the floor surface, of all finish and /or sealer from all visible floor surfaces and from those floor surfaces which can be exposed by the removal of non-fixed furnishings. Stripping should also include the complete removal of all marks, scuffs, stains, etc. except in cases in which there is damage to the floor surface.

The stripping chemical(s) used should meet the specifications given in this manual for the type of finish and/or sealer being stripped, and should be used according to the manufacturer’s directions.

The floors should be scrubbed with a single-disc floor machine equipped with a stripping pad, except those areas in which the use of manual scrubbing devices are necessary to completely remove the finish and/or sealer (along walls, in corners, etc.). The stripping solution and rinse water should be picked up with a wet/dry vacuum except in areas where its use is impossible or impractical (very small areas, areas with low amperage circuits, etc.).

All floors surfaces to which stripper have been applied should be thoroughly rinsed with clean water. When a wet/dry vacuum is used, the area should be rinsed at least once after the stripping solution has been removed. If a mop is used to pick up the stripping solution, the area should be rinsed at least twice.

Refinishing should be defined as the proper application of at least two coats of finish to all areas. The finish should be applied with a clean, fine strand, rayon mop head. No finish which has been removed from its original container should be returned to that container.

CLEANING STAINLESS STEEL

The cleaning of stainless steel surfaces shall be defined as the application of an approved stainless steel cleaner to the surface and its complete removal leaving the surface clean, dry, and as glossy as possible. The surface shall be free of smudges and streaks on completion of the project. Water or mild neutral detergent solution may be used to remove the film of stainless steel cleaner.

The surface and adjacent surface should be left with no trace of leaning materials on them. Abrasive cleaners, pads, or brushes are forbidden in this


project. Brushes with flexible nylon bristles may be used to remove traces of stainless steel cleaner from crevices and corners.

Clean, lint-free cloths should be used for the application and removal of stainless steel cleaner. Moving machinery must be stopped for this project.

WASH FURNITURE

Using a supply of cloths and sponges, a detergent solution, and a bucket, dust furniture to remove loose dry soil. To painted, vinyl and other washable surface, apply clean detergent solution in moderate amounts. Scrub spots where soil is stubborn. On surfaces which do not tear or scratch, a small amount of lotion cleanser may be used to remove stubborn soil. Wring cloths into a catch bucket.

Use a clean cloth and rinse water to rinse the solution from furniture surfaces. Use a dry cloth to dry the surfaces.

On completion of the project, furniture surfaces should be clean and dry.

Manufacturer instructions and cautions are to be followed on all equipment and materials used. Replace furniture moved for the project.

CARPET CLEANING, WATER EXTRACTION METHOD

Carpet cleaning, water extraction method shall be defined as the spot cleaning, vacuuming, operation of the water extraction equipment, and re-vacuuming of all carpet in an area.

All vacuuming, both before and after the use if the water extraction equipment shall be done with a medium-duty pile lifter vacuum.

All stained areas shall be treated with spot cleaning solutions, following the directions of the manufacturer of the solutions. Spot cleaning should continue until as much of the stain as possible has been removed.

The water extraction equipment and materials shall meet the specifications given in this document. The water extraction equipment shall be operated over the entire carpeted area.

All instructions provided by the manufacturer of the water extraction equipment and materials shall be followed during their use.


After operating the water extraction equipment and allowing sufficient drying time, the carpet shall be vacuumed following a pattern which will give the carpet pile a uniform appearance.

CARPET CLEANING, DRY FOAM METHOD

Dry foam shampooing of carpets shall be defined as the spot cleaning, vacuuming, shampooing, and re-vacuuming of all carpet in an area. All vacuuming, both before and after shampooing, shall be done with a medium-duty power lifter vacuum.

All stained areas shall be treated with spot cleaning solution, following the directions of the manufacturer. Spot cleaning should be continued until as much of the stain as possible has been removed.

The shampooing shall be done using equipment and materials specifically designed for dry foam shampooing and meeting the specifications for such equipment and materials given in this document. The instructions provided by the manufacturers of the equipment and materials should be followed during its use.

Areas, such as corners, which are inaccessible to the machine, shall be shampooed with foam from machine and manual scrubbing devices.

After shampooing and allowing sufficient drying time, the carpet shall be vacuumed following a pattern which will give the pile a uniform appearance.

The shampoo/extraction method supplemented by the bonnet method may be used only in extreme and necessary cases.

CHEMICAL SPECIFICATIONS

General Requirements: Provide MSDS sheets for chemicals The contractor shall furnish all cleaning chemicals necessary to properly

perform the work defined in this document. As a minimum, the contractor shall furnish the following chemicals:

Gloves (Latex) Carpet Stain Removal Kit Floor Finish Stripper Floor Finish Restorer Neutral Cleaner, Heavy Duty Degreaser Quaternary Disinfectant Water base Stainless Steel Cleaner


Cream Cleaner Glass Cleaner Bowl Cleaner Concrete and Terrazzo Sealer Graffiti Remover Carpet Shampoo Floor Finish w/Solids 17%-25% Expo-Cleaner by Sanford for White Boards Scented Deodorizer (Fabuloso or equivalent) Carpet Cleaner Bleach (alternative/equivalent)

All chemicals shall comply with the appropriate chemical specifications. OSHA Form 20, Material Safety Data Sheet, or equivalent, for all chemicals to be used and specifications and samples shall be submitted to the Manager by the contractor for his/her approval or rejection prior to the use of the chemical in the performance of the work. The contractor is required to furnish from the chemical supplier, a certification, as to compliance with the appropriate chemical specifications, and a completed copy of OSHA Form 20 on all approved products.

All chemical supplies shall be purchased in one-gallon containers or smaller. Lotion-type cleanser and acid type bowl cleaner shall be dispensed in a one-quart plastic squeeze bottle.

All chemicals, not diluted or tampered, shall be issued to custodians in their original containers and shall retain the original label which must define the instructions for use of the chemical and any pertinent warnings or safety instructions.

If an alternate brand meets or exceeds the respective chemical specifications, and performs as well or better than the specified brand as demonstrated by actual performance testing which will be evaluated by the Manager and causes no interference with the operational activities of MDC, or damage to the facilities, and is in the best interest of the College, then the chemical shall be approved for use by the contractor.

Any additional costs associated with testing or using an alternate brand or chemical or with changing from one brand to another brand will be borne by the contractor, if the test or change was requested by the contractor.

No ammonia, bleach or powered cleanser shall be used in the performance of this work


SPECIFICATION FOR WATER EMULSION - TYPE FLOOR WAX OR FINISH REMOVER

Scope: 1. This specification covers commercial wax remove for use in stripping water

emulsion floor wax or finish (including the metal-link polymers) from vinyl, rubber, asphalt, and other composition floor surfaces. Also for use as a heavy-duty cleaner for ceramic and conductive floors.

2. The compound shall be a liquid of one grade only.

Requirements: 1. The compound shall be homogeneous, highly concentrated free-flowing

liquid so formulated that it may be diluted with clear water. It shall be composed of synthetic detergents, alkaline builders and sequestering agents. It shall not cause skin irritations when used in accordance with directions.

2. The compound in use concentrations shall be free rinsing and free from any odor which might be objectionable under conditions of use.

3. The compound shall not contain any fatty acid soaps. 4. The compound shall be stable and not lose its original effectiveness or

otherwise deteriorate when stored for nine months in a closed shipping container at room temperature.

5. The non-volatile content shall not be less than 6.52 at 105°C. 6. The pH value of a 1.0% by weight solution shall not be more than 12.0

when tested by standard pH meter. 7. The compound shall be completely mixable with tap water in all

proportions. It shall be stable and clear between a temperature range of 32°F and 110°F.

8. The floor wax removal compound shall remove 95% of a wax film as determined by instrumental measurement, in which the reflectance of a light colored un-waxed standard linoleum panel is compared with that of a panel which has been waxed with a standard dyed water emulsion wax and then stripped. Measurement is made on a Hunter Multi-Purpose Reflector-meter as described in paragraph 4.4.6 of Federal Specification PR-20 1 b.

9. The product shall remove grease, oils, waxes, gums, dirt and hard to remove soils from all recommended surfaces when used as directed.

SPECIFICATION FOR CONCENTRATED NEUTRAL DETERGENT

Scope: 1. This specification covers one grade of a liquid concentrated compound

suitable for wet cleaning of both painted and unpainted surfaces where hard or soft water prevails.


2. An effective cleaning agent for use on wood, rubber, asphalt tile, terrazzo, marble, concrete floors and other surfaces.

Requirements: 1. Compound shall be composed of synthetic organic detergents,

sequestering, suspending and other cleaning agents. 2. The ingredients shall be assembled to form a homogeneous liquid with no

more than a trace of suspended matter. It shall be biodegradable and mildly perfumed.

3. The compound shall be non-caustic and contain no soap. 4. The compound shall be completely soluble in distilled water at room

temperature. 5. The compound shall contain no free alkali or ammonia. 6. The compound shall contain no free oil, abrasives or other harmful

ingredients and shall not be irritating to the skin. 7. The compound shall contain no more than 87% by weight, of matter

volatile at 105°C. 8. The compound shall be stable and not lose its original effectiveness or

otherwise deteriorate when stored for nine months in a closed shipping container at room temperature.

9. The synthetic organic detergent shall be non-ionic or anionic type, and formulated in such a manner as to assure it being packaged in mild steel-type containers.

10. The pH of the compound shall be no higher than 9.9 (Beckman Ph meter) at a 1% concentration in distilled water.

11. Emulsification of grease, oil and dirt—very good. 12. Free rinsing—excellent 13. Foaming- Moderate foam with excellent stability, in the presence of grease

and oil. 14. The undiluted concentrated shall have a viscosity of not less than 450cps.

or more than 850 cps. at room temperature (20°C). 15. The product may be diluted as much as one ounce per gallon (1:128) for

application to cars and trucks; as much as one to eighty for cleaning windows, mirrors and glassware; and as much as one to fifty for cleaning wall, woodwork, and all types of floors.

16. The product shall be safe for use on all surfaces when used as directed.

SPECIFICATION FOR QUATERNARY AMMONIUM GERMICIDAL DETERGENT

Scope: This is a specification for one type of synthetic detergent and germicidal

compound designed for general cleaning and disinfecting in one operation.


Type: Liquid, quaternary ammonium compound

Requirements:

1. Chemical Properties

The product shall be a blend of synthetic organic detergents, inorganic alkaline builders, water softening agents, and synthetic quaternary ammonium germicide. The product shall not contain any soap, mercury compounds, phones, free chloride, peroxide, formaldehyde, or materials which release such compounds when diluted according to directions. The germicidal agent shall be a quaternary ammonium compound. The material shall be a biodegradable.

2. Antimicrobial Requirements

The product shall be a minimum phenol coefficient of 10.0 against salmonella typhus and staphylococcus auras by the A.O.A.C. method. The product shall pass the official A.O.A.C. use dilution confirmation test at a one to one hundred and twenty-eight (1 to 128) dilution. The product shall kill pseudomonas aeruginosa at a one to one hundred and twenty-eight (1 to 128) dilution and must be effectiveness against both gram positive and gram negative organisms 3. Odor

A one to one hundred and twenty-eight (1 to 128) dilution of the product in distilled water shall be substantially odorless, and no odor shall result from contact with surfaces cleaned.

4. Color

The color of the product shall be optional.

5. Hard Water Tolerance

The product shall meet all other requirements of this specification in waters up to and including 750 p.p.m. of hardness.

SPECIFICATION OF LOTION CLEANSER:

Scope: This specification covers a lotion-type abrasive disinfectant cleanser for the cleaning of porcelain surface and for general maintenance use.


Requirements: 1. The cleaner shall be made from high quality soap, abrasives, and

disinfectant agents, uniformly mixed. Small amounts of other ingredients may be added to improve the quality of the cleanser.

2. The cleaner shall be a white or an attractive pleasing color, scented or unscented, and of uniform composition. Risibility: complete.

3. Products shall not separate when stored at 50°C for seven days.

Composition: 1. The moisture content shall not exceed 55%. 2. Anhydrous synthetic detergent content – 5% minimum to 10% maximum. 3. Abrasive content shall not be less than 30%. 4. Fineness of insoluble siliceous matter – 1% maximum retained on #100

U.S. Sieve. 5. pH measured by standard meter method shall be between seven and eight.

SPECIFICATION FOR STAINLESS STEEL CLEANER AND POLISH

Scope: Stainless steel cleaners and polish covered by this specification is intended for use on stainless steel and other unpainted metal surfaces. Requirements: 1. The material shall not cake or powder in crevices or corners and leave no

residue on the surface after polishing. 2. The product shall have a pleasant, mild odor and leave no residual odor on

the polished surface. 3. The product shall contain no acids, alkali, wax, or abrasive material. 4. The material shall have a flash point in excess of 120° F by the TAG closed

cup method. 5. A flame projection test, with the flame 6 from the valve at full valve

opening, shall give a flame length not in excess of 17 inches with no flashback toward the valve.

6. The product shall be packaged in aerosol cans with deliverable net weight of 18 oz. each over packed in Interstate Commerce Commission approved containers.

SPECIFICATION FOR WATER EMULSION TYPE CONCRETE AND TERRAZZO SEALER

Scope: Water emulsion type concrete and terrazzo sealer covered by this specification is a water emulsion of polymers for use as a pre-coat on resilient floors, both porous and non-porous, and on non-resilient floors, such as concrete and terrazzo


Requirements: 1. Non-volatile Total Solids: Shall not be less than 15.6%. 2. Stability: the product shall show no separation, gelling, creaming, or

otherwise deteriorate in the container for a period of at least one year. 3. Alkalinity: The product shall have a pH of 9.1 measured on a Beckman pH

Balance at 25°C. 4. Gloss: The product shall have a gloss of 87 when applied to a black glass

plate having a gloss of 95. 5. Dying Time: The product shall dry to a clear, glossy finish within 30

minutes. 6. Slip Resistance: Meets or exceeds the CSMA Bench Mark Standards for

slip resistance as determined by ASTM D-2047-69-A, a comparable standard to that used by Underwriters Laboratory.

7. Tackiness: A dry film of the product shall not be tacky when tested 4 hours after application.

8. Deleterious Effect on Floor: The product when applied to resilient or non-resilient floors shall not show effects such as whitening, discoloration, or in any way be injurious to the floor surface.

9. Water Resistance: Shall not be affected by 24 hours of contact with water. 10. Re-movability: The product shall be completely removed using a nylon

abrasive pad and a good finish remover. 11. The product shall have a Specific Gravity of Min. 1.025 to Max. 1.035

when measured by a Westphalt Gravity Balance at 25°C. 12. The product shall contain no copper or magnesium except for trace

amounts in the water. 13. The product shall have a clean-smelling, ammonia type odor with on

objectionable odors. 14. Flash Point: The product shall exhibit no measurable Flash Point when the

Cleveland Closed Cup or Tagliabue Cup Flash Test Apparatus are employed.

15. The product shall have Viscosity of Min. 3 to Max 5 Centiposes, when measured by the Brookfield Viscosity Meter at 25°C.

16. The product shall be free from non-aqueous solvents, such as hydrocarbons, ketones, esters, pine oil, alcohol, etc.

SPECIFICATION FOR GLASS CLEANER:

Scope: Liquid glass cleaner covered by this specification is intended primarily for

use on windows, mirrors and other glass surfaces. Requirements: 1. The compound shall be a blend of synthetic organic detergents, alcohol,

solvents, and germicidal components. It shall not contain any perfume, ammonia or inorganic alkalizes.


2. Cleaning efficiency -- when the compound is properly applied to glass surfaces and polished, it shall leave the surface free from dust, grime, and ordinary soil material.

3. Flash Point -- the flash point of the liquid shall be not less than 27°C (80°F).

4. pH value – the pH value of the liquid shall not less than 7.0 nor more than 9.0 at 25°C.

5. Compound shall be a concentrated product with a minimum dilution ratio of 5:1.

SPECIFICATION FOR METAL – LINK POLYMER FLOOR FINISH:

Scope: This specification covers a self-polishing, slip resistant, all synthetic water emulsion floor finish intended for use on, and not detrimental to, sealed or finished wood surfaces, asphalt tile, linoleum, rubber, vinyl composition, painted concrete, terrazzo and cement surfaces. The product is to be used without dilution. Acid sensitive emulsions are excluded. Requirements: 1. The finish shall consist of all synthetic components. It shall contain no

natural waxes. 2. The finish shall contain a minimum of 15 non-volatile materials when

determined in accordance with ASTM method D-1289-64. 3. The finish shall consist of polyacrylic and polyethylene components.

Polymers shall be metal-linked to provide excellent detergent resistance. 4. The product shall be safe for use on all kinds of floors including asphalt,

vinyl, linoleum, terrazzo, marble, sealed wood, cork, rubber, and other composition tile surfaces.

5. The product shall produce a colorless, non-slip, water resistance coating having a very high gloss.

6. The finish shall be re-applied within 30 minutes after prior coat has dried. Second coat shall not whiten not lift the first coat – it shall produce enhanced gloss.

7. The product shall resist scuffing, powdering, and scratching under traffic to a satisfactory degree and shall respond to buffing.

8. The finish shall level well without streaking or puddling when applied with mop or lamb’s wool applicator or when tested according to ASTM method D-1436-56.

9. The finish shall resist wet cleaning with alkaline detergents without being removed from the floor and without destroying gloss. However, it shall be readily removable by industrial and institutional wax strippers. Re-movability properties may be tested in accordance with ASTM method D-1792-66.


10. The product shall not be acid sensitive, and shall resist acidic cleaners and strippers, including acidic soft drinks and fruit juices.

11. The finish shall be non-yellowing on the floor and shall be milk white in the original container, rather than tan.

12. The finish shall have a coefficient of static friction on the floor greater than 0.50 when measured by the ASTM method D-2047-69, and accordingly, is considered safe.

13. The finish shall be film-forming at usual temperature and shall produce no powdering and no hazing.

14. The finish shall be completely waterproof within twelve (12) hours after application.


SECTION 10.0

STAFFING REQUIREMENTS

10.1 HOMESTEAD CAMPUS AND OUTREACH CENTERS

The Contractor shall provide adequate uniformed custodial personnel to provide custodial service at the designated locations. The number of personnel and hours of service required is stated below. There are approximately 12,000 students on campus on a yearly basis (full time/part time). The College is officially closed for 2 weeks in December for Winter Recess. See Shift Schedule – Section 10.1. See Attachment xxx for calendar of school year. Homestead Campus and the Outreach Centers currently uses 24,000 man-hours and an estimated two (2) hours per month in overtime.

SHIFTS

Total personnel will not exceed that listed below unless there is a substantial increase in student enrollment. The numbers required on a shift rate are subject to change at the College’s discretion only, throughout the contract period. The final determination of the number of hours and personnel needed to clean an area will be at the sole discretion of the College. If an employee is sick, injured, terminated or on vacation; the campus must be notified immediately when this occurs and a replacement has to be provided and on-site within twenty-four (24) hours. The contractor must submit proof such as backup documentation (time sheets) to verify actual hours worked for each employee without a lapse in coverage. If a lapse in coverage does occur, the monthly invoice must reflect ONLY the hours worked and be adjusted accordingly. In the very near future, the College will be implementing a new Biometric screening tool used to record time and attendance and may ask for custodial staff to report their time via this tool. A few times a year all custodians are asked to report to work to the AM and/or PM shift instead of their regular schedule; including during Hurricane Preparedness.

i. PROPOSED SHIFTS AND STAFFING FOR EACH SHIFT A custodian(s) must be on duty at all times when the Campus buildings are open. Regular shifts – Monday through Friday


Shift 1: 7:00 A.M. – 3:30 P.M. - 1 Supervisor - 5 Custodians

Shift 2: 2:30 P.M. – 11:00 P.M. - 1 Lead Custodian

- 4 Custodians Weekend Shift – Saturday only

Shift 1: 2:00 P.M. – 7:00 P.M. – 1 custodian

OUTREACH CENTERS SHIFT:

(Miami International Airport and Miami Executive Airport) SHIFT: Monday through Friday – 8:00 A.M. – 1:00 P.M. 2 Custodians (1 per site) 25 hours per week per site

SPECIAL SERVICES

The contractor shall provide appropriate additional personnel for special events when requested by the College, at the price quoted in this section with a 24-hour notice. The Bookstore, located in Building F, is cleaned periodically upon request by the Bookstore Staff. Services includes carpet cleaning and counter tops cleaning. The Cafeteria, also located in Building F, is cleaned and maintained every evening before it closes. Services includes floor cleaning, counters, tables and removal of trash. Most of the classrooms have VCT and should be cleaned before classes begin or when classes end. The rest of the buildings are carpeted. Classrooms may be cleaned during breaks in the middle of the day depending on the time of the year and/or semester. The Campus windows are cleaned twice per year, floor to ceiling, both inside and outside. This request is typically sub-contracted out to a local vendor. Special equipment will be needed to clean the second and third floor windows. Additional workman’s compensation is required for performing this service. Buildings that need special equipment to clean the windows are as follows: a. Building B – Faculty/Administration b. Building D - Library


c. Building F - Aviation d. Building H – Loading Dock

STAFFING REQUIREMENTS

10.2 WEST CAMPUS

The Contractor shall provide in all instances, adequate uniformed custodial personnel, to provide custodial service at designated locations. The number of personnel and hours of service required is as listed below.

The College is officially closed for 2 weeks in December for Winter Recess (limited service during the winter recess; Student Services areas, Example: Registration, Financial Aid, Advisement, and Bursars will be open). See Shift Schedule - Section 3.2. See Attachment 6 for calendar of school year.

It is expected that the number of students for the academic year starting in the Fall of 2015-1 to be approximately 4,800 full time students for the Fall and Spring terms, and 2,800 full time students for the Summer term. The College is built to accommodate 5,000 students at its maximum capacity.

SHIFTS

Total personnel required will not exceed that listed below unless there is a substantial increase in student enrollment. The numbers required on a shift are subject to change at the College’s discretion only, throughout the contract period. The final determination of the number of hours and personnel needed to clean an area will be at the sole discretion of the College.

PROPOSED SHIFTS AND PROPOSED STAFFING FOR EACH SHIFT

There will be a custodian or custodians on duty at all times when the College buildings are open.

Regular Shifts - Monday through Friday

Shift 1 - 7:00 a.m. - 3:30 p.m. 1 Supervisor 3 Custodians

Shift 2 - 3:30 p.m. - 12:00 a.m. 1 Lead Custodian 3 Custodians


Weekend Shift - Saturday Only

7:00am - 3:30 p.m. 1 Custodian 2:00pm - 6:00 p.m. 1 Custodian

Winter Recess Schedule - Monday through Friday 7:00am – 3:30 p.m. 1 Lead Supervisor 3 Custodians SPECIAL SERVICES

The contractor shall provide appropriate additional personnel for special events or for emergencies when requested by the college. Services must be provided within a 24-hour period and at the price quoted in this ITN.

Campus windows are cleaned twice per year, floor to ceiling, both inside and outside.

The Bookstore, located in Building 1, is cleaned periodically upon request by the Bookstore Staff. Services includes floor cleaning and counter top cleaning. The Cafeteria, also located in Building 1, is cleaned and maintained as needed. Services includes floor cleaning, counters, tables and removal of trash.


SECTION 11 - GENERAL TERMS AND CONDITIONS This section of the ITN contains general terms and conditions which will form the basis of the contract between the College and the contractor(s).

11.1 Contract

Prior to the start of the services as awarded under this ITN, the successful firm will be required to execute a written contract with the College. The contract shall include, but not be limited to, the ITN (including all attachments and exhibits) and the successful contractor’s response to the ITN. In the case of a conflict, the documents shall prevail as follows: the Contract, the ITN and the ITN Response.

If the College and the successful Contractor, after good faith negotiations, are not able to agree on a contract within 60 days after the award of the ITN, the College may undertake any one of the following actions: (1) the College may agree to an extension of the date required to conclude a

contract with the successful Contractor for another 30-day period. (2) the College may formally terminate contract negotiations with the

successful Contractor, and thereafter begin negotiations with the next succeeding ranked most qualified Contractor(s), if necessary.

11.2 Modification of the Contract

The documents constituting the entire contract may not be changed, modified, discharged or extended except by written instrument duly executed on behalf of the parties. The contractor agrees that no representations of warranties shall be binding upon the College unless expressed in writing. Any failure by the College to insist on the firm’s performance of any provision of the contract or the waiver by the College of the Contractor’s performance of any provision shall not be deemed a permanent waiver by the College of that provision, nor shall each failure effect the College’s right to insist on the firm’s performance at any other time. Any failure by the firm to insist on the College’s performance of any provision of the contract or the waiver by the firm of the College’s performance of any provision shall not be deemed a permanent waiver by the contractor of that provision, nor shall such failure affect the contractor’s right to insist on the College’s performance at any other time.


11.3 Assignment of the Contract

It is to be expressly understood and agreed by the parties that the firm shall not be permitted to assign, sublet, pledge, hypothecate, surrender, transfer or otherwise encumber or dispose of the contract or any interest in that portion of the contract without the formal written consent of the College which may be withheld in the College’s sole discretion. It shall be understood that any such assignments of the contract shall not in any manner whatsoever, release the firm from responsibility for performing any provisions of the contract or from liability from the breach thereof.

11.4 Paragraph Headings

The paragraph and section headings in the ITN and in the subsequent contract shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning, or intent of the provisions of the ITN or the contract.

11.5 Applicable Law

The firm shall comply with all federal, state and local laws, rules and regulations (“Laws”) applicable to the Contractor’s response to the ITN, the contract executed in connection with the ITN, and the provision of services under the ITN and the ITN contract. The term “Laws” as used in this provision shall be deemed to include all laws which are specifically applicable to the College, as a political subdivision of the State of Florida and an educational institution. The parties hereby irrevocably submit to any suit, disputes, actions or proceedings arising from or in connection with, the contract shall be determined before the United States District Court for the Southern District of Florida or if jurisdiction is not available therein, the jurisdiction of any State court in Miami-Dade County, State of Florida. The ITN process, the award process and the contract between the College and the Contractor shall be governed by and construed in accordance with the laws of the State of Florida, and Miami-Dade County, Florida and shall not be the forum for any lawsuits arising from an incident in the contract.

Laws applicable to the College – organized under the laws of the State of Florida, and the rules of the State Board of Education, which is a political subdivision of the State of Florida, and as such, must be operated in accordance with the Statutes of the State of Florida and the rules of the State Board of Education. This ITN and the contract to be executed in connection with the award of this ITN must be modified in accordance with any statutory requirement of the State of Florida.


11.6 Contractor’s Relationship to the College 11.6.1 Contractor as Independent Contractor

It is expressly agreed and understood that the Contractor is in all respects an Independent Contractor as to the services requested. The Contractor and/or its employees are in no respect to be considered any agent or employee of the College. This contract specifies the work to be done by the firm, but the method utilized to accomplish the work shall be the responsibility of the firm and approved by the College.

11.6.2 College Representative(s)

Unless provided elsewhere in the contract, the College may authorize representative(s) to act on behalf of the College on all matters relating to the contract and/or services being performed hereunder. The representative(s) shall decide all issues which may arise as to the quantity, character and quality of services performed or to be performed pursuant to the contract.

11.7 Indemnification and Insurance 11.7.1 Indemnification Agreement

The Contractor shall indemnify and hold harmless the College, its District Board of Trustees, its officers, employees, agents, and other representative, individually and collectively (collectively, the “College Indemnities”) from and against any and all Liabilities incurred by any of the College Indemnities. For purposes hereof, Liabilities shall mean, but are not limited to, any losses, damages (including loss of use), expenses, demands, claims, suits, proceedings, liabilities, judgments, deficiencies, assessments, actions, investigations, penalties, interest or obligations (including court costs, costs of preparation and investigation, reasonable attorneys’, accountants’ and other professional advisors’ fees and associated expenses), whether suit is instituted or not and, if instituted, at all tribunal levels and whether raised by the Parties hereto or a third party, incurred or suffered by the College Indemnities or any of them arising directly or indirectly from, in connection with, or as a result of (a) any false or inaccurate representation or warranty made by or on behalf of the Contractor in or pursuant to this RFP and the Agreement; (b) any disputes, actions, or other Liabilities arising with respect to, or in connection with, compliance by the College with any Public Records laws (as hereinafter defined) with respect to the Contractor’s documents and materials; (c) any dispute, actions, or other liabilities arising in connection with the Contractor, the Contractor’s subcontractors, or their respective agents or employees or


representatives otherwise sustained or incurred on or about the Premises; (d) any act or omission of, or default or breach in the performance of any of the covenants or agreements made by the Contractor in or pursuant to this RFP or the Contract executed in connection with this ITN; and (e) any services provided by the Contractor, its employees, agents, or authorized representatives in connection with the performance of the Contract executed for this ITN. This indemnification shall survive termination of the ITN and the contract executed in connection with the ITN. The Contractor must acknowledge acceptance of the entire insurance section and the Indemnification Agreement.

11.7.2 Insurance

At all times during the term of this Contract, the Contractor shall maintain in full force and effect with insurance carriers duly authorized to do business as insurance companies in the State of Florida, with an A.M. Best’s rating of A as to management and Class VIII as to financial size, according to the latest edition of Best’s Key Rating Guide:

11.7.2.1 Professional Liability Insurance, covering negligent errors, omissions and negligent acts, arising out of the Contractor’s professional obligations in the performance of the Contract, with limits of not less than $1,000,000 per occurrence/ $3,000,000 aggregate; 11.7.2.2 Commercial General Liability Insurance (including blanket contractual liability and personal injury), naming The District Board of Trustees as an Additional Insured, with limits of not less than $1,000,000 per occurrence/$3,000,000 aggregate; 11.7.2.3 Comprehensive Auto Liability Insurance, covering all owned, hired and non-owned vehicles used in the performance of this Contract, with limits not less $1,000,000 for bodily injury and property damage combined; and 11.7.2.4 Workers’ Compensation in compliance with Chapter 440, Florida Statutes, including employers’ Liability with limits of not less than $1,000,000 per occurrence.

The insurance provided by the Contractor under Section 11.7.2 of this Agreement shall apply on a primary basis and any other insurance or self-insurance maintained by the Board or any Board member, officer or employee shall be excess of and not contribute to the insurance provided by or on behalf of the Contractor.


The Contractor shall file an original Certificate(s) of Insurance, as evidence of the insurance required under Section 11.7.2, with the College’s Director of Risk Management within ten (10) calendar days after award of the Contract. The Certificate(s) of Insurance shall contain a provision that the coverage afforded under the policies will not be cancelled without thirty (30) days prior notice to the College. The Contractor shall also provide renewal certificates, should any of the coverage required by the Contract expire during the term of the Contract. If the College is damaged by the failure of the Contractor to maintain insurance as required by the Contract, it shall bear all reasonable costs properly attributable thereto.

11.8 Termination

Nothing contained in this ITN or the contract for this ITN shall prevent the College from pursuing any other remedies at law or in equity that the College may have against the Contractor. 11.8.1 Termination without Cause

The College may terminate the contract at its convenience for any reason with ten (10) days advance written notice to the Contractor. In the event of such a termination by the College, the College shall only be liable for the payment of all approved and accepted work performed prior to the effective date of termination. If this occurs, all work documents and materials must be turned over to the College.

11.8.2 Termination for Cause

The performance of work under the contract may be terminated by the College in accordance with this clause, in whole or in part, in writing, whenever the College shall have determined that the firm has failed to meet the performance requirements of the contract.

The College has the right to terminate for default if the Contractor fails to perform the work; fails to perform the work in a manner satisfactory to the College per the specifications; fails to perform within the time specified in the contract; fails to perform any other contract provisions.

The College shall provide notice of termination in writing. The date of termination shall be stated in the notice. The College shall be sole judge of non-performance and has the right to exclude the Contractor, subject to applicable Laws, from responding to future invitations to proposal/bid for a period of time to be determined the College.


Upon termination of the Contractor by the College for cause, default or negligence, termination costs, if any, shall not apply.

11.8.3 Suspension

The College shall also have the right to suspend the contract upon written notice to the Contractor. Such written notice shall state the reasons for suspension and allow for a period of ten (10) days during which the Contractor shall be provided with an opportunity to respond with an explanation or justification, and/or shall undertake any reasonable remedial action required by the College. If, in the opinion of the College, the Contractor remains in violation of the contract at the completion of the ten (10) day suspension period, the College shall have the right to terminate this contract whereupon all obligations of the College to the Contractor shall cease.

Nothing contained herein shall prevent the College from pursuing any other remedy, which it may have against the Contractor, including claims for damages.

11.8.4 Default

The Contractor shall be considered “in default” under this Agreement in the event of failure of the Contractor to maintain the equipment as required in the Agreement, or the failure of the Contractor to perform under any other requirements of this Agreement, where such failure continues for more than seven (7) days after receipt of written notice from the College to correct the condition therein specified. In the event of the Contractor’s notification by the College to correct a performance failure, the College shall have (90) days from the Contractor’s receipt of original notice to monitor the Contractor’s performance and notify the Contractor of cancellation. The failure to perform shall be deemed to have been cured if notice is not received by the Contractor within the said ninety-day period.

The College shall coordinate removal of the Contractor’s equipment with installation of another contractor upon termination of this Agreement.

11.8.5 Non-Appropriations

Any contract entered into by the College resulting from the ITN process,

shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the Contractor shall not prohibit or otherwise limit the College’s right to


pursue and contract alternate solutions and/or remedies as deemed necessary by the College in the conduct of its affairs.

11.9 Specification Deviations Any deviation from the specifications indicated herein must be clearly pointed

out, otherwise, it will be considered that items offered are in strict compliance with all of the ITN specifications, and the successful firm shall be held responsible therefore. Deviations must be explained in detail and labeled as Appendix 1 entitled “Acknowledgment of Compliance or Non-Compliance”.

11.10 Publicity Release

The Contractor agrees not to refer to award of this contract in any commercial advertising in such manner as to state or imply that the products or services provided are endorsed or preferred by the user or the College.

11.11 Bankruptcy

In the event that a voluntary petition is filed by the Contractor under the bankruptcy laws of the United States, or an involuntary petition is filed against the Contractor and is not discharged within a reasonable time, or if the Contractor makes a general assignment for the benefit of the creditors, the College may terminate the contract, without prejudice to any rights hereunder.

11.12 Official Notices

Official contract notices from the Contractor to the College shall be in writing and shall be delivered by registered or certified mail with a return receipt request to:

Miami Dade College Purchasing Department 11011 SW 104th Street, Room 9254 Miami, FL 33176 Attn: Roman Martinez, Group Director, Purchasing

With copies to: (Select Campus / Contact)

Miami Dade College - Homestead Campus 500 College Terrace, Room B-205 Homestead, FL 33030 Attn: Tania Acosta, Director of Campus Administration


Miami Dade College - West Campus 3800 NW 115th Avenue, Room 1207 Miami, Florida 33178 Attn: Ana Maria DeMahy, Executive Director

All official agreement notices from the College to the Contractor shall be in writing and shall be delivered by registered or certified mail to the contractor’s authorized contact.


SECTION 12.0

FORMS


STATEMENT OF NO RESPONSE

ITN 2016-21-7


The undersigned declines to submit a bid for the following reason(s):

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

Company Name: _________________________________________________________

Authorized Signature: ___________________________________________________

Print Name: _____________________________________________________________

Title: ___________________________________________________________________

Date: __________________________________________________________________

This form must be completed and returned to:

Roman Martinez, MPA, CPPO, CPPB, Group Director-Purchasing Miami Dade College

Purchasing Department 11011 SW 104th Street, Room 9254

Miami, FL 33176 [email protected]


DISTRICT ADMINISTRATION - PURCHASING DEPARTMENT 11011 SW 104TH STREET, RM. 9254, MIAMI, FL 33176

PROPOSAL COVER SHEET

ITN 2016-21-7 CUSTODIAL SERVICES FOR HOMESTEAD CAMPUS AND MDC-WEST

Sealed Proposals will be accepted by the Purchasing Department prior to July 9, 2015 at 3:00pm and may not be withdrawn for 120 days after opening. I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same service, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of these proposal specifications and I certify that I am authorized to sign this proposal. COMPANY NAME: ______________________________________________________________ MAILING ADDRESS: ____________________________________________________________ CITY, STATE, ZIP CODE: _______________________________________________________ PHONE: __________________________________ FAX: ________________________________ E-MAIL: ________________________________________ FEDERAL EMPLOYEE IDENTIFICATION (FEIN) NUMBER: _________________________ AUTHORIZED SIGNATURE: _________________________________________ PRINT NAME: _______________________________________________________ TITLE: _________________________________________ DATE: _________________________________________


ACKOWLEDGEMENT OF ADDENDA


I acknowledge that I have received the following Addendum: Addendum No.______________, Dated___________________ Addendum No.______________, Dated___________________ Addendum No.______________, Dated___________________ Addendum No.______________, Dated___________________ Addendum No.______________, Dated___________________ Addendum No.______________, Dated___________________

Addendum No.______________, Dated___________________

Company Name: ___________________________________________

Authorized Signature: ______________________________________ Print Name: ________________________________________________ Title: _______________________________________________________

Date: ______________________________________________________


ITN 2016-21-7


NON-DISCRIMINATION IN EMPLOYMENT (Section 301, Executive Order 10925, March 6, 1961, 26 FR 1977 as amended by Executive Order 11114, June 22, 1963, 28 FR 6485) During the performance of this contract the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited, to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this non-discrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color or national origin.

(3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the said labor union or workers' representative of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(4) The contractor will comply with all provisions of Executive Order No. 10925 of March 6, 1961, as amended, and of the rules, regulations, and relevant orders of the President's Committee on Equal Employment Opportunity created thereby.

(5) The contractor will furnish all information and reports required by Executive Order No. 10925 of March 6, 1961, as amended, and by the rules, regulations, and orders of the said Committee, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Committee for purposes of investigation to ascertain compliance with such rules, regulations and orders.


(6) In the event of the contractor's noncompliance with the non-discrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Governments contracts in accordance with procedures authorized in Executive Order No. 10925 of March 6, 1961, as amended, and such other sanctions may be imposed and remedies invoked as provided in the said Executive Order or by rule, regulation, or order of the President's Committee on Equal Employment Opportunity, or as otherwise provided by law.

(7) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the President's Committee on Equal Employment Opportunity issued pursuant to Section 303 of Executive Order No. 10925 of March 6, 1961, as amended, so that such provisions will be binding upon each subcontractor or VENDOR. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provide, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or VENDOR as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States."

Legal Name of Proposer: ___________________________________________ By: _____________________________________________________________ Signature (Manual) By: _____________________________________________________________ Name (Typed) Date: _____________________________________________________________

I T N 2 0 1 6 - 2 1 - 0 7 C u s t o d i a l S e r v i c e s P a g e 76 | 90


SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(A),FLORIDA

STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENSE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to MIAMI DADE COLLEGE

by _____________________________________________________________________ [Print individual’s name and title] for ____________________________________________________________________

[Print name of submitting sworn statement] whose business address is ______________________________________________ and (if applicable) its Federal Employer Identification Number (FEIN) is ________________. If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: _______________________.

[Social Security Number] 2. I understand that a “public entity crime” as defined in Paragraph Section 287.133 (1)(g),

Florida Statutes, means

a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133 (1)(b),

Florida Statutes, means a finding of guilt or conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133 (1)(a), Florida Statutes,

means:

A predecessor or successor of a person convicted of a public entity crime; or

An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of


shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133 (1)(e), Florida Statutes,

means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an entity.

6. Based on information and belief, the statement, which I have marked below, is true in

relation to the entity submitting this sworn statement. [Initial next to statement which applies.]

_____ Neither the entity submitting this sworn statement nor any of its officers,

directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

_____ The entity submitting this sworn statement, or one or more of its officers,

directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

_____ The entity submitting this sworn statement, or one or more of its officers,

directors, executives, partners, shareholders, employees, members, or against who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [Attach a copy of the final order]


I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [Signature] Sworn to and subscribed before me this ______________ day of __________________________, 20_____ personally known ________________________________________________________ OR produced identification________________________________________________________. Notary Public – State of _____________________________________ My commission expires _____________________________________

(Type of Identification) _______________________________________________________________

(Printed typed or stamped commission name of notary public)



PRICE PROPOSAL FORM

Page 1

Please submit this form with your proposal response. Provide ALL requested information. If you need additional lines to include all proposed personnel, please provide multiple

copies of this page

Key Personnel Title Scope of Work Responsibilities

Campus/Location Hourly Rate Full Time/Pt. Time



PRICE PROPOSAL FORM

Page 2 HOURLY RATE PER SQUARE FOOTAGE: Homestead Campus: $_____________________ Miami International Airport: $_____________________ Miami Executive Airport: $_____________________ MDC-West: $_____________________ TOTAL MONTHLY LUMP SUM COST: Homestead Campus: $_____________________ Miami International Airport: $_____________________ Miami Executive Airport: $_____________________ MDC-West: $_____________________


SMALL LOCAL BUSINESS ENTERPRISE SUBCONTRACTING CERTIFICATION

The undersigned certifies that they have a subcontracting agreement to provide services described for the percentage of the contract stated herein in accordance with the Miami Dade College, Small Local Business Enterprise (SLBE) Procedure No. 6550. MDC Contract Number: _______________________________________________ Contract Title: ______________________________________________ Percentage of Contract: ____________________%

Small, Local Subcontractor Name _____________________________________________________________________________ Address

City County State

XCertification Agency

Detailed Description of Plan and Subcontracted Services: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _____________________________________ ___________________________________ Print Name of Prime Contractor Print Name of Subcontractor ___________________________________ ___________________________________ Authorized Signature of Prime Contractor Authorized Signature of Subcontractor _____________________________________ ___________________________________ Printed Name/Title Printed Name/Title EIN No: _________________________________________

Telephone: _________________________________________ Facsimile: _________________________________________ E-mail: _________________________________________

MDC Subcontractor Certification Form Revised 01/4/1108


SECTION 13.0

SMALL LOCAL BUSINESS ENTERPRISE

POLICY AND PROCEDURE


SECTION 14.0

ACADEMIC CALENDAR 2015 – 2016


SECTION 15.0

LOCATION SQUARE FOOTAGE

1 HOMESTEAD CAMPUS – BUILDINGS A, B, D, F, G, H 2 OUTREACH CENTERS: MIAMI INTERNATIONAL AIRPORT MIAMI EXECUTIVE AIRPORT 3 WEST CAMPUS


SQUARE FOOTAGE

15.1 HOMESTEAD CAMPUS

BUILDING LOCATION NAME GROSS SQ.

FT. A Student Services 22,426 B Faculty / Administration 23,130 D Information Technology 56,429 F Aviation Training 37,966 G Classroom / Lab 42,037 H Physical Plant 16,531

TOTAL 198,519

15.2 OUTREACH CENTERS

LOCATION NAME GROSS SQ.

FT. Miami International Airport 10,056 Miami Executive Airport 9,840

TOTAL 19,896

15.3 WEST CAMPUS

BUILDING LOCATION GROSS SQ.

FT. 1 Main Building 145,000 2 North Building 50,000 Total 195,000


SECTION 16.0

SITE MAPS

HOMESTEAD CAMPUS – BUILDINGS A, B, D, F, G, H MDC-WEST


Homestead Campus


MDC-West

invitation to negotiate (itn) · invitation to negotiate (itn) itn # 2016-21-7 custodial services...

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