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Maria Fong (Accounting)

From: Willie Gutierrez (Accounting)

Sent: Friday, November 08, 2013 9:13 AM

To: Maria Fong (Accounting)

Subject: FW: Guidelines for deposits of student funds

Attachments: Student Funds Deposit Backup.pdf; Deposit slip instructions-ESF.pdf

F Y I

From: Catrina Buendia (Accounting)

Sent: Monday, July 22, 2013 8:07 AM To: Bill Atterberry (Bear Creek High); Bob Lofsted (Lodi High); Erik Sandstrom (Tokay High); James Davis (Ronald E

McNair High); Anna-Lisa Bills (Bear Creek High); Annie Mar (Bear Creek High); Anthony Sahyoun (Bear Creek High); Becky Bolt (Bear Creek High); Beth Oesterman (Bear Creek High); Brenda Heinrich (Bear Creek High); Claudia Mennuti

(Bear Creek High); Corina Torrez (Bear Creek High); Dave Maggetti (Bear Creek High); Eddie Jackson (Bear Creek High);

Grace Morledge (Bear Creek High); Ivan Tunnell (Bear Creek High); Janet Brister (Bear Creek High); Janet Hobart (Bear Creek High); Jason Johnson (Bear Creek High); Jeff Pepper (Bear Creek High); Jennifer Prins (Bear Creek High); Joe

Sandoval (Bear Creek High); Joyce Dedini (Bear Creek High); Karen Minick (Bear Creek High); Kathi Duffel (Bear Creek High); Kathy A Scott (Bear Creek High); Lana Gentry (Bear Creek High); Laura La Rue (Bear Creek High); Linda Pianto

(Bear Creek High); Lisa Deeter (Bear Creek High); Long Nguyen (Bear Creek High); Michael Heberle (Bear Creek High); Monie Rude Scrivner (Bear Creek High); Ny Tran (Bear Creek High); Olga Garcia-Hernandez (Bear Creek High); Pat

Soulsby (Bear Creek High); Richard Harlow (Bear Creek High); Roger Crane (Bear Creek High); Shan Swoverland (Bear

Creek High); Sheila Reavill (Christa McAuliffe Middle); Steve Meredith (Bear Creek High); Steve Weikle (Tokay High); Sylvie Hallford (Bear Creek High); Tiffany Trexler (Bear Creek High); Alisa Mueller (Lodi High); Ann Marie Koth (Lodi

High); Arne Larson (Lodi High); Becky Jauregui (Lodi High); Brad Friesen (Lodi High); Brent Newport (Lodi High); Brooke Yepez (Lodi High); Cathryn Geyer (Lodi High); Christine Casillas (Lodi High); Darlene Corona (Lodi High); Dave Greulich

(Lodi High); Diane Busalacchi (Lodi High); Donna Nimmo (Lodi High); Elizabeth Hausauer (Lodi High); Erin Aitken (Lodi

High); Gary Fujihara (Lodi High); George Krukis (Lodi High); Glen Guevara (Lodi High); Jane Woznick (Lodi High); Jerry Pike (Lodi High); Jessica Gazsi (Washington Elementary); Jill Van Ness; LodiHighCheer@gmail.com; Lori Bryant (Lodi

High); Lynette Haley (Lodi High); Lynette Lewis (Lodi High); Marcus Goodman (Lodi High); Melissa Turner (Lodi High); Mike Wood (Lodi High); Mishell Wolff (Lodi High); Monika Rose (Lodi High); Myra Round (Lodi High); Pam Pratt (Lodi

High); Paul Guthrie (Lodi High); Rosa Orejel (Lodi High); Sandy Bell (Lodi High); Steve Dayton (Lodi High); Tammy

Boschee (Lodi High); Teri Scott (Lodi High); Amy Estes (Ronald E McNair High); Amy Lundeberg (Ronald E McNair High); Andrew Lopez (Ronald E McNair High); Becky Friend (Ronald E McNair High); Bret Galeste (Ronald E McNair High); Bryn

Lum (Ronald E McNair High); Coryn Herring (Ronald E McNair High); Dallas Mickner (Ronald E McNair High); Daniel Holmes (Ronald E McNair High); Danny Cardenas (Ronald E McNair High); David Yee (Ronald E McNair High); Debra

Bohnett (Ronald E McNair High); Francisco Alvarez (Ronald E McNair High); Gabriel Riley (Ronald E McNair High); Graham Kerick (Ronald E McNair High); Greg Evans (Ronald E McNair High); Jennifer Freitas (Ronald E McNair High); Johanna

Miner (Ronald E McNair High); Magenda Cruz (Ronald E McNair High); Mark Dawson (Plaza Robles High); Mary Ann Ryan

(Ronald E McNair High); Melissa Thompson (Ronald E McNair High); Michael Gould (Ronald E McNair High); Michele Dorman (Ronald E McNair High); Paul Wilson (Ronald E McNair High); Phillip Soria (Ronald E McNair High); Quincey Noble

(Ronald E McNair High); Rene Estabillo (Ronald E McNair High); Sarah Morais (Ronald E McNair High); Scott Berchtold (Ronald E McNair High); Stacy Wong (Ronald E McNair High); Susanna Peeples (Ronald E McNair High); Toni Tranel-

Harkin (Ronald E McNair High); Becky Holley (Tokay High); Carole Funge (Tokay High); Cindy Schmierer (Tokay High);

Claudia Salazar (Tokay High); Danny Knox; Debbie Maciel (Tokay High); Debra Lackey (Tokay High); Gina Scarbrough (Tokay High); Jamie Anaforian (Tokay High); Jeff Tracy (Tokay High); Jennifer Cassel (Tokay High); Jim Jones (Tokay

High); Joanna Culham (Tokay High); John Chapman (Tokay High); John Hunt (Tokay High); Joshua Sitkin (Tokay High); Kathleen Hambrick-Whisler (Tokay High); Kelly Shannon (Tokay High); Kevin Pina (Tokay High); Lisa Stewart (Tokay

High); Louis M. Franklin (Tokay High); Lucy Shebley (Tokay High); Matthew Huiras (Tokay High); Melody Munsey (Tokay High); Michael Cruz (Tokay High); Najwa Dougish (Tokay High); Peter Flanders (Tokay High); Rebecca Freeman (Tokay

High); Roger Woo (Tokay High); Sandra Starr (Tokay High); Tammy Foley (Tokay High)

Cc: Willie Gutierrez (Accounting) Subject: Guidelines for deposits of student funds

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As the 2013 – 2014 school year begins, here are some guidelines to remember regarding

deposits of cash to student funds:

• The term “cash” includes currency, checks, and any other receipt of funds to be

deposited to your student fund accounts.

• The goal of accounting for cash is to have an audit trail of where every dollar came

from and where every dollar went.

• Cash should be deposited as soon as possible, at least weekly. Do not hold money at

your site.

• Cash that is kept on site overnight must be kept in a safe or in a secure

location. Desks and file cabinets do not qualify.

• All deposits must be “intact”. This means that all income received must be

deposited. Do not make payments out of cash that has been collected.

• Give specific descriptions on deposit slips. We need to know exactly where the

money came from and how it will be used.

� Pre-numbered receipt books, or a class roster, or pre-numbered tickets, or a tally

sheet needs to be used while collecting money for a deposit. All deposits sent to the

district cashier must be accompanied by this documentation that shows where the

money came from.

• All checks received for deposit must be made payable to your school. If the check is

made out to “LUSD” then please write your school name on the back of the check on

the top line of the endorsement area. Please include the student fund account number

on all checks. On cashier’s checks or money orders also include the student’s

name. Do not accept any post-dated checks, traveler’s checks, or international money

orders.

� When you have completed your deposit form, you will need to send your deposit slip

along with the supporting documentation (receipts or log sheets, etc.) and the cash all

together in a locked deposit bag to the District Office.

� Attached is a Student Funds Deposit Backup Manual that describes the type of supporting documentation that must accompany every deposit. It also contains blank log sheets that you can use for your deposits. This manual is available on the “Infonet”. Select “District Forms” and it is located under “Department Forms – Accounting.”

Please let me know if you have any questions.

Thanks,

Catrina Buendia

Lodi USD – Accounting

Ph 209-331-7138

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Fax 209-331-7124

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Maria Fong (Accounting)

From: Willie Gutierrez (Accounting)Sent: Friday, November 08, 2013 9:15 AMTo: Maria Fong (Accounting)Subject: FW: Guidelines for deposits of student fundsAttachments: Student Funds Deposit Backup.pdf; Deposit slip instructions-ESF.pdf

F  Y  I  Elementary ASB.  WG  

From: Jim Vanderlans (Accounting) Sent: Friday, July 19, 2013 10:18 AM To: Jann Lyall (Ansel Adams Elementary); Margaret Leutholtz (Lodi USD); Jon Price (Beckman Elementary); Diane Jobe (Beckman Elementary); Mark Vierra (Lois E Borchardt Elementary); Dorothy Nickell (Lois E. Borchardt Elementary); Julie Vaz (Clairmont Elementary); Melinda Zeyen (Clairmont Elementary); Louise Roachford-Gould (Creekside Elementary); Maggie Sauseda (Creekside Elementary); Tim Shepherd (Davis Elementary); Carmen G. Anselmo (Davis Elementary); Karen Delph (Davis Elementary); Pierre Kirby (Podesta Ranch Elementary); Suzanne Morgan (Elkhorn Elementary); Christine Malandro (Heritage Elementary); Francisca Pineda (Heritage Elementary); Allison Gerrity (Houston Middle); Nina Ghilotti (Houston Middle); Bruce Spaulding (Lakewood Elementary); Susie Mangrich (Lakewood Elementary); Brandon Krueger (Ellerth E. Larson Elementary); Nancy Sheehan (Ellerth E. Larson Elementary); Juan Carlos Villafana (Lawrence Elementary); Maria C. Baez (Lawrence Elementary); Erin Clark (Live Oak Elementary); Kate Meyers (Live Oak Elementary); Virginia Anderson (Lockeford Elementary); Elaine McCarty (Lockeford Elementary); Michael Coughlin (Julia Morgan Elementary); Veronica A. Aguas (Julia Morgan Elementary); Patti Cuenin (George Lincoln Mosher Elementary); Barbara Parkinson (George Lincoln Mosher Elementary); Shela Seaton (John Muir Elementary); Fran Lofsted (John Muir Elementary); Angie Magud (John Muir Elementary); Leslie Maldonado (Clyde W Needham Elementary); Christina Rodriguez (Clyde W Needham Elementary); Kevin Harkin (Leroy Nichols Elementary); Kim Gregg (Nichols Elementary); Denice Shigematsu (Oakwood Elementary); Lisa Ruby (Oakwood Elementary); Matthew Ray (Parklane Elementary); Donna Schwartz (Parklane Elementary); Heather Chappell (Podesta Ranch Elementary); Gary Odell (Erma B. Reese Elementary); Kathy L Martin (Erma B. Reese Elementary); Maria Cervantes (Joe Serna Charter); Cindy Rodriguez (Joe Serna Charter); Ben Koh (Manlio Silva Elementary); Sandy Cunningham (Manlio Silva Elementary); Harold Brown (Sutherland Elementary); Kathy Prucyk (Sutherland Elementary); Liz Mayers (Tokay Colony Elementary); Crystal Graham (Victor Elementary); Norm Tanaka (Vinewood Elementary); Jeannette Castro (Vinewood Elementary); Eva Mackey (Vinewood Elementary); Janet Rogers (Wagner Holt Elementary); Maria Tapia (Wagner Holt Elementary); Lori Buckland (Wagner Holt Elementary); Daniel Faith (George Washington Elementary); Dusty Tachera (Washington Elementary); Joy Powell (Washington Elementary); Linda Denman (Westwood Elementary); Garnet Shinn (Westwood Elementary); Gina Contreras (Westwood Elementary); Virginia Medford (Woodbridge Elementary); Stephanie Santiago (Woodbridge Elementary); Brad Watson (Delta Sierra Middle); Michelle Jimenez (Delta Sierra Middle); Sarah Solari (Henderson Community Day); Christine Sepulveda (Henderson Community Day); Scott McGregor (Lodi Middle); Nanette Richmond (Lodi Middle); Randy Malandro (Christa McAuliffe Middle); Lonna Hittle (Christa McAuliffe Middle); Sheree Flemmer (Millswood Middle); Susan Taylor (Millswood Middle); Janet Perez (Morada Middle); Ruthie Maggetti (Morada Middle); Karen Stevens (Morada Middle); Louise Tabin (Independence School); Tami Somera (Liberty High); Idella Nichols (Liberty High); Sherry Balian (Middle College High); Gina Antenucci (Middle College High); Mark Dawson (Plaza Robles High); Joann Knoll (Plaza Robles High); Debi Chiene (Lincoln Technical Academy); Eileen Erwin (Lincoln Technical Academy); Marie Burkin-Caffese (Turner Academy); Liz Zastrow (Special Education); Dill Celis (Lodi USD) Cc: Willie Gutierrez (Accounting) Subject: Guidelines for deposits of student funds  

As the 2013 – 2014 school year begins, here are some guidelines to remember regarding deposits of cash to elementary student funds:

2

The term “cash” includes currency, checks, and any other receipt of funds to be

deposited to your student fund accounts. The goal of accounting for cash is to have an audit trail of where every dollar came

from and where every dollar went. Cash should be deposited as soon as possible, at least weekly. Do not hold money at

your site. Cash that is kept on site overnight must be kept in a safe or in a secure

location. Desks and file cabinets do not qualify. All deposits must be “intact”. This means that all income received must be

deposited. Do not make payments out of cash that has been collected. Give specific descriptions on deposit slips. We need to know exactly where the

money came from and how it will be used. Pre-numbered receipt books, or a class roster, or pre-numbered tickets, or a tally

sheet needs to be used while collecting money for a deposit. All deposits sent to the district cashier must be accompanied by this documentation that shows where the money came from.

All checks received for deposit must be made payable to your school. If the check is made out to “LUSD” then please write your school name on the back of the check on the top line of the endorsement area. Please include the student fund account number on all checks. On cashier’s checks or money orders also include the student’s name. Do not accept any post-dated checks, traveler’s checks, or international money orders.

When you have completed your deposit form, you will need to send your deposit slip along with the supporting documentation (receipts or log sheets, etc.) and the cash all together in a locked deposit bag to the District Office.

Attached is a Student Funds Deposit Backup Manual that describes the type of

supporting documentation that must accompany every deposit. It also contains blank log sheets that you can use for your deposits. This manual is available on the “Infonet”. Select “District Forms” and it is located under “Department Forms – Accounting.”

  

JIM VANDERLANS  209‐331‐7132 (work)  |  209‐331‐7124 (fax)  |  jvanderlans@lodiusd.net 

  ACCOUNT ING  DEPARTMENT    

 

 

mfong

Typewritten Text

Attachment #2

LODI UNIFIED SCHOOL DISTRICT

School Name:

Club/ Store Name:

Inventory for the Month of:

ItemNumber Item Name

Count Beg of Month Purchases

Number of Items Sold Donations Adjustments

Ending MonthInventory

PhysicalCount Differences

1001 Tackle Twill Hooded Sweatshirts 46 4 42 42 01002 Tackle Twill Hooded Discounted 1 1 0 01003 Screen Print Hooded Sweatshirt 51 51 51 01004 Screen Print Hooded Discounted 0 0 01005 Crew Neck Sweatshirts Discounted 0 0 01006 Blue Crew Sweatshirts 20 20 20 01007 Blue Crew T-Shirts 13 13 13 01008 Black Bear Creet T-Shirt 28 28 28 01009 Advertisement T-Shirt 453 453 453 01010 T-Shirts Discounted 0 0 01011 Regular T-Shirt 53 2 51 51 01012 Polo Shirts Regular 0 0 01013 Polo Shirts 2XL 0 0 01014 Sweat Pants W/Out Pockets 8 8 8 01015 Sweat Pants with Pockets 28 1 27 27 01016 1/4 Zip Jackets 0 0 01017 Hats Mesh Bruins 22 1 21 21 01018 Hats Blue/ Black Rim 13 3 10 10 01019 Hats discounted 0 0 01020 Beanie Caps 11 11 11 01021 Beanie Caps #2 13 2 11 11 01022 Beanie Caps #3 0 0 01023 Seat Cushions 2012 0 0 01024 Seat Cushions 2013 20 20 20 01025 Water Bottles Discounted 0 0 01026 Water Bottles 113 113 113 01027 Lanyards Blue 26 1 25 25 01028 Lanyards Black 73 73 73 01029 Stickers 33 33 33 01030 Writing Pens 40 40 40 01031 Keychains 10 10 10 01032 Decals 18 18 18 01033 Cinch Bags 10 10 10 0

Totals 1103 13 2 1088 1088 0

Student Store Monthly Inventory Calculation

Bear Creek High School

Spirit Wear Sales

February 2014