isd2 replacement project (isd2r)
DESCRIPTION
ISD2 Replacement Project (ISD2R). PCC Update 4/27/11. ISD2R Agenda. Objective ISD2R/YESNM Project Closeout Status Update Funding and Budgets Going Forward. Objective. - PowerPoint PPT PresentationTRANSCRIPT
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ISD2 Replacement Project (ISD2R)
PCC Update 4/27/11
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ISD2R Agenda Objective ISD2R/YESNM Project Closeout Status Update Funding and Budgets Going Forward
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Objective Replace the Income Support Division (ISD), Integration
Services Delivery (ISD2) System which manages benefits for over 800,000 clients who receive Food Stamps (SNAP), Energy Assistance, Medicaid, and Cash Assistance.
Meet Requirements of Health Care Reform Act of 2010
Partner with the following Federal Agencies: Food and Nutrition Services (FNS) Centers for Medicare and Medicaid (CMS) Administration of Children and Families (ACF)
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ISD2R/YESNM Closeout
Project direction changed based on Executive review in July 2010
Close out Planning & Implementation Certifications associated with Project prior to July 2010
Portions of the project were implemented into Production
ISD2R/YESNM Certification History
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ISD2R PCC History
Project: ISD2R /YesNM /Sub ProjectsPhase: Planning & ImplementationFunds: $1M Planning
$4M ImplementationAction: CertificationPlanning Purpose: Add funds to restart ISD2RImp Purpose: Implement YesNM and Sub projects
Sept ‘08
ISD2R PCC History.pptx
ISD2R/YESNM Highlights
ISD2R sub-projects YES NM “Am I Eligible” placed into Production
7/2009 Sub-Project underwent executive review Executive Decision
Document Imaging sub-project suspended 7/2010 Business Intelligence sub-project suspended 7/2010 Encounter Tracking Sub-project suspended 7/2010
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ISD2R/YESNM Highlights
ISD2R Project changed direction to focus on replacing
the core eligibility system HSD to contract with a Systems Integrator to
implement the system HSD formed a project management office (PMO)
and contracted with experts in the field of implementing eligibility systems to help run the project
RFP issued for replacement system
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ISD2R/YESNM Financial History through 7/2010
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Appropriation Amount
FF MatchTotal
FundingGF Spent FF Spent
Total Spent
RevertedGrand Total
Spent/Reverted GF
Balance 1,000,000 1,325,581 2,325,581 (939,252) (1,138,723) (2,077,975) (60,748) (2,138,723) 0 1,500,000 1,988,372 3,488,372 0 0 0 0 1,500,000 2,000,000 1,942,156 3,942,156 (410,963) (500,291) (911,254) 0 (911,254) 1,589,037 2,000,000 0 2,000,000 0 0 0 0 2,000,000 1,900,000 2,518,605 4,418,605 0 0 0 0 1,900,000 6,392,000 7,972,400 14,364,400 0 0 0 0 6,392,000
100,600 0 100,600 (44,377) (44,377) (56,223) (100,600) 0 14,892,600 15,747,114 30,639,714 (1,394,592) (1,639,014) (3,033,607) (116,971) (3,150,578) 13,381,037
ISD2R & YESNM Funding Sources & Expenditures as of SFY 2010
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Questions on Closeout?
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ISD2R Update Planning Phase Approval Request
Received $1,261,807 Certification approval from DoIT in September 2010 to continue with the Planning Phase
Planning Phase is scheduled to finish May 2011 IAPD submitted 3/23/11 for Federal Partner approval
Submitting APD checklist to receive 90-10 Medicaid funding May require the state to agree to implement an HIX
PMO Contract started 11/15/10 PMO will manage the implementation of the system PMO is a combination of state and contract staff Contract staff were brought in to provide specialized expertise in
implementing eligibility systems See slide 12 for PMO structure
PMO IV&V – Contract started 2/15/11 First deliverable was resubmitted and accepted
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ISD2R Update
System Integrator RFP Posted 12/23/10 Evaluation completed 4/15/11 Finalist have been selected for BAFO See slide 16 for procurement schedule of events
System Integrator IV&V RFI RFI posted 4/1/11 Responses due 4/29/11
ExecutiveSponsor
Charissa Saavedra
SeniorProject
Manager
ExecutiveOwner
ITD / CIOBrian Pietrewicz
ExecutiveOwnerTed Roth
ExecutiveSteering
Committee
ITDOwner
HSDSenior
Project Executive
ApplicationLead
NetworkLead
ISDPGM &Policy
Sam PeinadoJacob Brito
Karmela Martinez
Reddy KuthuruNathan Wallwork
MADPolicy
Joey Kellenaers
Brian Pietrewicz Elizabeth Garcia
Patrick Maltby
DDIVendor
ProjectManagement
Mary White Merv JersakBob Nemeth
BusinessTechnicalSupport
Strategic
Tactical
ISD2R Project Management Office
Charissa SaavedraDanny Sandoval
Ted RothStephen KlumpBob Beardsley
2.2011
Budget &Contracts
PMO Core Team
PMO Leadership Team
- Contract Staff
- State Staff
PMO Staffing2.2011.ppt
Wendy Chavez-Paez
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ExecutiveSponsor
Executive SteeringCommittee
PMO LeadershipTeam
DoITProject Oversight
IV & V Contractor
Federal Partners
BudgetContracts
Project Mgt
TechnologyBusiness
PMO Core Team
State PurchasingDivision
Integration Vendor
PMO Governance Model
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Funding & Budgets Received approval from PCC for $1,261,807 in September We are in the middle of an active procurement so total budget and
appropriation figures are available upon request
HSD ISD2R Project Financials 4/1/2011DoIt Certification Phase (Planning) Budget Spent Balance
Professional Services 1,115,000.00$ 327,115.50$ 787,884.50$ Software/Hardware 146,807.00$ 2,491.20$ 144,315.80$ Total 1,261,807.00$ 329,606.70$ 932,200.30$
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Going Forward Actions:
Implementation Certification Planned for May 2011 Pending TARC approval in June or July
Execute contract with selected Integration Vendor Planned for June 2011, Vendor onboard July 2011
See slide 17 for project schedule
ISD2RIntegrator RFP
Sequence of Events
Integration Vendor Start
3/8/2011
7/1/201112/27/2010Release RFP
• Release RFP 12/27/2010• Proposal Evaluations 3/8/2011 – 4/14/2011• Selection of Finalists 4/15/2011• Presentations / Demos 5/3/2011 – 5/9/2011• Contract Award 6/15/2011• Vendor Start 7/1/2011
ISD2R RFP Sequence of Events.pptx
March April May
4/15/2011Selection of Finalists
Responses Due
BAFO
BAFO Due5/2/2011
Demos & Review
5/15/2011Vender Selected*
6/15/2011Contract Award
Proposal Evaluations Protests
June
* Approx Dates
Contracting
Fed Approval*
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ISD2RProject Schedule
20112012
2013
ISD2R Statewide
Pilot Statewide2nd-3rd Qtr
Develop / Test
7/1/20111/1/2014
Procurement
12/27/2010Release RFP
Procurement• 50 Days on Street• 60 Days to Review• 1 Week Demo• 30 Days
Contracting
• Release RFP 12/27/2010• Implementation Vendor Start 7/1/2011• Develop and Test (18-24 mths) 7/1/2011 – 7/1/2013• Pilot ISD2R Application 2nd – 3rd Qtr 2013• Roll Out ISD2R 3rd – 4th Qtr 2013• ISD2R Statewide 1/1/2014
ISD2R Project Schedule 12.8.10.pptx
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Questions