item no.: 15.1 on agenda council on 23 april 2013 chief ... · pdf filestall. the competition...

ITEM NO.: 15.1 ON AGENDA TO: Council on 23 April 2013 FROM: Chief Executive Officer SUBJECT: Information Report 1. PURPOSE OF REPORT

1.1 For Elected Members to give and receive information relating to each Core Strategy in the Strategic Plan 2012-2016.

2. RELEVANCE TO CORE STRATEGIES / POLICY

2.1 Each Core Strategy will be reported on by the relevant Director, Elected Members and staff.

3. COMMUNITY INVOLVEMENT

3.1 The Information Report, a public document, forms part of the monthly Council Agenda.

4. DISCUSSION

4.1 If clarification is required on any of the information provided, please contact the relevant Director or ‘champion’ of the covering portfolio.

5. PREFERRED OPTION & JUSTIFICATION

5.1 Not applicable.

6. RECOMMENDATION

(1) Council receives and notes the April 2013 Information Report.

Mark Goldstone Chief Executive Officer

549

Information Report

Strategic Portfolio Activity

April 2013

1. Our Community (Pages 551-561)

2. Our Economy

(Pages 562-563)

3. Our Environment (Page 564)

4. Our Character (Page 565-567)

5. Your Council Corporate Services (Page 568-582) Infrastructure & Assets (Pages 583-587)

550

Core Strategy 1 – Our Community “We are a community with a sense of belonging and pride in our City, linked by a range of activities, facilities and meeting places. We celebrate our diversity and value the contribution people of different ages and cultures make to our City. We advocate strongly for our community and encourage community leadership and involvement in decision making.” Director Debbie Richardson, Director Community & Planning Phone: 8342 8028 [email protected]

Elected Member “Champions”

Cr Kristina Barnett – ‘Champion’ [email protected]

Cr Mark Groote – ‘Champion’ [email protected] Cr Allen Harris – ‘Friend’ [email protected]

1. Strategic Portfolio Meetings

2. Community Safety Summary of Activities of the Community Safety Officers for March 2013 is provided. 3. Community Wellbeing Highlights

Arts Gallery and Events 2012/13 Prospect Gallery and Exhibition Program

GALLERY ADVISORY GROUP (GAG) • GAG met on 21 March as a working group to put together the Googly Eye kits to be handed out at the

Prospect Fair. 800 kits were made and distributed at the Fair by the GAG Members attending their stall. The competition on the Gallery’s new Facebook page was launched with 10 x $50 Radio Rentals Vouchers to be won. See eye-bombing – humanizing the world, one googly eye at a time www.eyebombing.com. Competition closes end of April.

Amy Ide

551

mailto:[email protected]




http://www.facebook.com/photo.php?fbid=10151862714349152&set=o.534943869879212&type=1&ref=nf

• Statistics

March Gallery attendance; 1118 3 March, 10 x TEN - T’Arts – Textile & Arts Collective opening approx 70 attended. Sales Retail; $ 180 Commission achieved; $ 54 Gallery Hire; $ 155 Cottage Art Groups (Textiles, Painting and Mosaics) total attendance; 45 Art Group income / donations received ($3 each); $137

Cottage Childrens Art Classes (external hirer) attendance; 32

APRIL EXHIBITION ( 7-28 April) – The Third Space: Intercultural Crafting.

The Third Space: Intercultural Crafting showcases the work created from partnerships between traditional craft skill practitioners and contemporary artists.

The work on display is the result of creative partnerships between five culturally and linguistically diverse (CALD) craftspeople and five South Australian artists.

Recorded excerpts from oral history interviews are also available to hear first-hand about the project, featuring the practitioner’s history of craft making.

Prospect will host a workshop in Bangladeshi Quilt Embroidery featuring Masuma Akther teaching traditional skills in embroidery during April 2013. Places are limited - to register your interest in attending, please email [email protected].

The exhibition was well attended by the community, Prospect Elected Members and The Minister assisting the Minister for the Arts Chloe Fox, The Member for Ramsay Zoe Bettison, and Rachel Sanderson MP Member for Adelaide.

Shima Gholami and Adrian Potter, SUN

COMMUNITY ART

The scRamble – active travel to school project is continuing until Term 3 with local Primary Schools – Prospect, Prospect North and Nailsworth.

Program Artists Bridgette Minuzzo and Stephen Noonan’s activities include:

• colour travel mapping by the kids and overlay these with mapping provided by DPTI; to determine who uses active transport - by ‘sometimes’ and ‘everyday’;

• closing Braund Road on 22 March from 8am to 10am for a whole of Prospect Primary, Ride-2-School event, over 200 kids road, scootered or walked to school creating a sea of active travel fun, colour and movement;

• Walk to School event and activities with Prospect North Primary School on Tuesday 9 April with a

breakfast at the school provided by the Prospect Blair Athol Lions Club and fruit from Adelaide Fresh Fruiterers;

• children creating coreflute images for school fencing that convey ideas of active travel.

552


EVENTS TOURRIFIC PROSPECT

Outcome of 2014 Santos Tour Down Under Stage Start Registration of Interest pending.

2013 PROSPECT FAIR - 10 – 4 pm Saturday 23 March, St Helens Park

On 23 March St Helen Park was awash with the theme colour orange. Perfect weather saw an estimated 4,000 people come and stay on, enjoying a vast array of entertainment and goods on offer.

Winners of the Best Banner theme ‘What the National Broadband Network (NBN) means to me’ was the Prospect Community Garden, with Best Dressed Stall Winner St Helen’s Kindergarten and Runner-Up, Dare to Dream as judged by Deputy Mayor Allen Harris.

Over 60 local community groups were involved and Bendigo Bank Northpark was once again our Fair Sponsor.

UNWIND IN VINE

Unwind in Vine held its final musical evening on 15 March with Snooks La Vie playing to a small but appreciative crowd. The program overall has been a success with many people expressing disappointment that this was the last evening they could Unwind in Vine.

Thanks to Folk Federation of SA (Kevin) for managing the Liquor License and pop-up bar.

AFRICAN TWILIGHT MARKETS

Held during Daylight Savings, the last market was held on Friday 5 April 2013 with the aim to resume on Friday 11 October. The African Twilight Markets continue to provide affordable food, diverse crafts whilst adding a touch of cultural vibrancy to Vine St Plaza.

EASTERN REGION ALLIANCE (ERA) – Arts and Culture

Planning is well underway for the joint/collaborative ‘The Era we live in’ exhibition, opening at the Prospect Gallery as part of the South Australian Living Artists Festival – 4 August to 29 September 2013.

To be curated by Annabelle Collette, the exhibition will travel to each ERA Council exhibition or gallery space over the following 12 months, showcasing the diversity and quality of the arts and artists in our collective Council areas.

2013 Prospect Gallery – Launch - 4 August – 29 September (8 wks) NOTE: no exhibition October – December

553

2014 Pepper Street Gallery – 17 January – 8 February (4 wks) 1 week changeover

Campbelltown Gallery – 14 Feb – 28 Feb (2 wks) FRINGE 15 Feb – 17 Mar 2 week changeover

City of Unley Gallery – 18 March – 20 April (5 wks) 2 week changeover

Norwood Payneham and St Peters - 4 May – 6 June (5 wks) 2 week changeover

City of Tea Tree Gully Gallery– 1 July – 2 August (4 wks) 2 week changeover

Walkerville – tbc possible finale / last venue

FOLK FEDERATION OF SA (FFSA) GUTHRIES – where the music’s live

Guthrie’s 2013 April and May Highlights are:

• Sat 20 April 8pm – The Borderers • Sat 27 April 8pm – Jack Brennan & friends Autumn Concert • Wed 1 May 8pm – Bluguru & Supperclub CD Launch • Sat 11 May 8pm – Bill Jackson • Sat 25 May 8.30pm – Dingo’s Breakfast

Tickets www.dramatix.com.au/folkfederation or at the door

2012-2013 Booking Hours – month by month comparison

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300

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2010-2013 Town Hall bookings by # hours per year

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http://www.dramatix.com.au/folkfederation

2010-2013 Number of Separate Bookings – Comparison

Community Development (HACC) Home & Community Care

For the second year the Home and Community Care Team participated at the Prospect Fair with an information stall that was furnished to resemble a lounge room, providing a homely feeling and evoke a sense of where much of HACC services are provided. Staff working on the day thought there was more interest and information handed out regarding services than the previous year. Denise Dunbar, our HACC Administration Officer, was a member of this year’s LGMA Management Challenge team “the Prodigies”. Denise thoroughly enjoyed the experience, getting to know other council staff and learning more about what occurs across council. Currently the HACC team are reviewing services to clients who receive fortnightly ongoing domestic assistance. Feedback from clients to date has been positive with comments including “it helps me with my decision to remain at home as long as possible” and “the cleaner is so helpful”. During one telephone assessment a client, who receives cleaning and occasional gardening assistance, also made a comment regarding her attending the HACC weekly exercise classes conducted on Monday in the Community Hall. This client has been suffering from knee problems for some time and by attending the exercise classes and strengthening her quad muscles, her doctor commented that her knee has shown vast improvement and she may not require surgery in the future.

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2010-2013 Town Hall bookings by # bookings per year

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2012

2011

2010

555

As reported previously, on May 6 at the Nailsworth Hall there will be a free workshop for older drivers titled ‘Moving Right Along’. This is an ERA initiative in conjunction with the Department of Planning, Transport and Infrastructure. The workshop includes information and discussion about fitness to drive, older drivers and driver assessments.

Volunteer Program

Nineteen people registered their interest to volunteer with the City of Prospect in March 2013. Ten of these were registrations of interest with the new Digital Hub. One new volunteer commenced as a Justice of the Peace, one in Club 5082 and one in the Toy Library. The Graffiti Removal Program has four volunteers in the program which is currently working at full capacity. Staff and volunteers held an information display at the Prospect Fair on 23 March. The photo below shows Steve (volunteer) as he assists a resident with information about Graffiti Removal.

556

Volunteer Vacancies Recruitment has commenced for volunteers to be placed in the Digital Hub with Information Sessions being held in April. The Toy Library, HACC Program (lunches), and Library have volunteer vacancies. Training Training was offered by Northern Volunteering to our volunteers and covered Working with Cultural Diversity, Conflict Resolution, and You and the Customer. Eight volunteers attended the training on 19 and 25 March.

Community Programs

Toy Library

Staff and volunteers from the Toy Library held a stall at the annual Prospect Fair. Children enjoyed “driving” cars, riding bikes, shooting hoops, building towers, sorting shapes and having fun playing with a variety of toys from the Toy Library. Their parents and grandparents enjoyed the chance to sit down, have a drink and chat with other families while watching their children play.

There was much interest in the Toy Library and many brochures and membership forms were provided, one man came to the stall especially to say thank you to the volunteers who worked at the Toy Library. He said he had recently moved in to the Prospect area from interstate and having the chance to borrow toys for his daughter was fantastic and he really appreciated the service.

Picture: Families enjoying the Toy Library Stall at the Prospect Fair

Community Transport Community Transport was in attendance at this year’s Prospect Fair and received many queries from members of the public about our program and what services are provided.

557

The monthly day trip was to Victor Harbor, it was well attended and enjoyed by all. Pictured is volunteer Nick Lammas providing an Easter treat for a shopping program participant.

Pictured are volunteers Jack Whitcomb and Richard Coombe at the recent Prospect Community Fair.

558

Prospect Library Easter Raffle The Easter Raffle was another great success, raising $227 for the Library.

Prospect Fair Prospect Library team member, Harriet was at the fair again this year dressed as a storybook character reading stories to the children and helping them make a terrific craft activity. Book Amnesty Prospect Library will be running an amnesty in May. Borrowers with overdue items will be able to return them for a month with no direct charge and make a donation of a non-perishable food item. Donations are also welcome from all members of the community, not just those with overdue items. All donations will be sent to the Salvation Army.

Harriet Winchester wins UniSA ALIA Prize for 2012 Harriet was recently informed that she has won the UniSA ALIA Prize for 2012, which is awarded to the dux of the Masters of Library & Information Management. (http://www.unisa.edu.au/IT-Engineering-and-the-Environment/Information-Technology-and-Mathematical-Sciences /Scholarships-prizes-and-awards1/Australian-Library-and-Information-Association-Prize-/)

559

http://www.unisa.edu.au/IT-Engineering-and-the-Environment/Information-Technology-and-Mathematical-Sciences%20/Scholarships-prizes-and-awards1/Australian-Library-and-Information-Association-Prize-/



One Card Prospect may only be six months in to the One Card Network, but we are still receiving record amounts of items from all over the state!

Local History Book Launch The Prospect Local History group launched their latest project ‘Historic Homes and Other Buildings in Prospect’ with a speech by Cr. Allan Harris at the Prospect Fair. The book is already selling well.

560

SUMMARY OF ACTIVITIES OF THE COMMUNITY SAFETY OFFICERS FOR THE PERIOD

1 March 2013 to 31 March 2013

Nature of the Activity Month Total

Year to Date

Parking Management

• Parking offence expiation notices issued 259 1411

• Parking offence warning notices issued 38 437

• Vehicles reported left in the street > 48 Hours 13 155

• Vehicles abandoned or left in street > 48 hours impounded 2 4

Animal Management

• Dog offence expiation notices issued 14 55

• Dogs at large seized (total) 5 86

• Dogs at large seized and impounded at the Animal Welfare League 4 59

• Dogs at large seized and impounded at AWL and picked up by owner NA 37

• Dogs at large seized and returned to owner by Community Safety Officers 1 27

• Dog barking collar hiring 0 1

• Dog barking complaints received 2 27

• Dog attack/ harassment on person complaints 0 3

• Dog attack/ harassment on animal complaints 0 7

• Cat/possum cage hiring 1 8

• Cats taken to Animal Welfare League 1 7

General Inspection Activities Functions

• Inflammable undergrowth notices issued 1 41

• Overhanging growth Letters sent 0 3

• Overhanging growth Orders issued 0 0

• Signs on footpaths – warning to business proprietor(s) 0 6

• Wasp/bee complaints received 10 72

• European Wasp Nests Destroyed 5 11

• Street Rubbish Container Permits 4 23

Attachment 1 561

Core Strategy 2 – Our Economy “Encourage and support economic activity, which contributes to the success of our commercial areas and the wealth of our residential and business community. Our economic growth is linked to our social and environmental wellbeing. Integrated and innovative strategies will be developed to drive actions and forge collaborative links, which will engage our community with our local economy - in particular the fast growing global digital economy. Our Strategic Economic Development Plan has an aim of encouraging and supporting commercial activity, attracting business investment and fostering diversity. Council seeks to enable a pro-growth, socially just, environmentally sustainable, entrepreneurial and innovative community.” Director Justin Commons Director Business & Economic Development Phone: 8342 8024 [email protected] Elected Member “Champions”

Cr Kristina Barnett [email protected] Cr Mark Groote [email protected] Cr Andrew Christie [email protected]


To be advised

2. Recent Highlights

• Prepared media releases and dealt with media enquiries.

• Continued liaison with key stakeholders to discuss hub supporter arrangements for supply of goods and services.

• Follow-up on CCTV (State) external funding grant application.

• Reviewed and updated Business Website and prospectroad.com.au content and continuing to build mainnorthroadprospect.com.au.

• Prospect INDAILY 20 editions authorised.

• Managing social media for Council and Prospect Road.

• Preparing Social Media Policy.

• Followed up TAFE NBN Fibre Apprenticeship Scheme.

• Digital Hub renovation liaison.

• Continue to be very active users of Social Media.

• Fielded ongoing enquiries from residents regarding the NBN roll out.

• Ongoing media liaison.

• anyCOMM ongoing discussion around LED project.

• Ongoing monthly reporting to Canberra – Dept of Broadband, Communications and Digital Economy (DBCDE) on progress of Digital Hub and Digital Enterprise Program.

• Ongoing liaison with developers of 250 Churchill Road.

• Preparing Digital Hub training material, website and various promotional material.

• Prepared several advertorials for various publications.

562





• Prepared targeted promotional and advertising material for Enterprise Training Programs.

• Chasing up further support for the Digital Hub.

• Prospect Magazine Editorial meetings.

• Continue to run Enterprise Digital Training programs.

• Analysis and evaluation of Videoconferencing Tenders with Tea Tree Gully.

• Prepare budget bids and overview of budgets for 2013/14.

• Preparation for Senator Conroy’s visit to officially launch Prospect Digital Hub.

• Met with Federal Member for Adelaide, Kate Ellis, re various issues.

• Met with new owner of 62-67 Main North Road (opposite Scotty’s Corner).

• Met with owner/developer of North East Road development.

• Met with AdShel re bus shelter advertising income “smart bus shelters”.

563

Core Strategy 3 – Our Environment “Promote and support environmentally sustainable practices. Our environment is highly valued and environmental sustainability is a responsibility shared by all. Council’s Environmental Action Plan outlines our contribution to environmental sustainability including education and support to our community to minimise its impact on the environment and to adapt to climatic changes and lifestyle and economic pressures.” Director Greg Georgopoulos Director Infrastructure Assets and Environment Phone: 8342 8016 [email protected]

Elected Member “Champions” Cr Ashley Dixon [email protected] Cr Andrew Christie [email protected] Cr Monica Lee [email protected]

1. Strategic Portfolio Meetings To be advised.

2. Recent Highlights/Current Focus

• Waste Education The waste education packages for new Prospect tenants are currently being updated. New flyers for the pack are currently being designed by Designlab. The flyers focus on hard waste collection, e-waste disposal, and the utilisation of the kitchen organics basket. An e-waste information flyer is also being designed to be included in the rates notices. In addition, Zero Waste SA is also designing a DL flyer focused on food waste, which will also be included in the rates notices.

• scRamble Project and Ride 2 School day As part of the Scramble Project, the Ride 2 School Day event was held on March 22 2013, with Prospect Primary School participating. Braund Road, between Beatrice Street and Myrtle Street, was closed for the event. The event was a resounding success, with Braund Road flooded with students taking part in active travel methods. Plenty of vibrant colour was present throughout the day, with the scRamble artists helping children to decorate their bikes and scooters. Prospect Primary School has approximately 20 children ride to school each day; however, on 22 March 22 over 300 children on bicycles were present, as well as children utilising scooters and rollerblades. Staff from City of Prospect were approached by parents throughout the morning, with many commenting that this was the first time they had allowed their children to ride on the road. Since the event, children from Prospect Primary School have written to Council asking for this to become a regular event, as it has been a highlight of their school year thus far.

• E-waste Waste Collection Weekend An e-waste drop off weekend is currently being organised with Infoactiv, to allow Prospect residents to drop off televisions and computers free of charge. The Johns Road Depot is currently being considered as the drop off location. The weekend is currently planned for mid May 2013.

564





Core Strategy 4 – Our Character “Welcoming and interesting public spaces, leafy streets, heritage buildings, historic places, local stories and diverse people; the Character of Prospect. Character and heritage give us a sense of place and informs us about who we are and how our society has developed over time. Heritage is an essential part of the present we live in and of the future we will build.” Director Deb Richardson, Director Community & Planning Phone: 8342 8028 [email protected]

Elected Member “Champions” Cr Monica Lee [email protected] Cr Kristina Barnett [email protected]


• Nil.


• The ERA Planning Policy Group has reviewed its Terms of Reference and website content, and has identified new priorities for this year. Some training is being organised and collaborative responses to the forthcoming Planning Review and to Development Plan Amendments are being prepared.

• Council received and accepted an offer from the Construction Industry Training Board (CITB) to no longer act as a collection agency for the CITB from the end of June 2013. Acting as a collection agency involves receiving and remitting payments of the CITB levy, which is a requirement as part of Building Rules Consent for new development. Applicants required to pay the levy will pay directly to the CITB, either online or in person, meaning a minor reduction in Council’s administrative processes.

• Council staff are liaising with Inner Rim Councils on the possible implications of a proposed reform of planning legislation.

Development Application appeals before the ERDC

Address Description of development

Reason for appeal

Status

108 Prospect Road, Prospect

Telecommunications tower

Appeal against refusal of application

The Court has overturned the decision of the DAP and has approved the application, subject to conditions.

Current Enforcement Notices

NOTE: Italics above indicate updated information

Address Description of development

Reason for notice

Status

3 Dudley Avenue Prospect

Dwelling at rear of existing dwelling

Driveway not completed in accordance with approval

Notice issued requiring driveway be paved or concreted.

565




Development Applications Lodged The graph below summarises the number of development applications lodged with Council in the calendar year (to end March 2013) according to the nature of the proposal. Development applications have been grouped into the following categories:

• Residential: New dwellings, multiple dwellings and dwelling additions.

• Residential Minor: Sheds, carports, verandahs and swimming pools.

• Commercial: Changes in use of land, signage and alterations or additions.

• Tree: Pruning or removal of regulated trees.

• Demolition: Demolition of buildings.

• Other: Any other types of development.

Comparisons are provided with the same time period for 2012.

Full development approvals granted The graph below summarises the number of full development approvals granted in the calendar year (to end March 2013) according to the nature of the proposal. Comparisons are provided with the same time period in 2012.

566

Value of Approved Development and Fees taken The figures in the table below reflect the value of developments (as identified by applicants at the lodgement stage), which have been granted full development approval in the period up to the end of March in each of the two years.

Administration, planning & building assessment, and notification fees paid to Council relating to the same fully approved developments are also detailed for 2013.

Type 2012 value 2013 value 2013 Fees

Residential $5,689,367 $3,495,821 $9,272

Residential Minor $652,254 $466,161 $7,650

Commercial $810,500 $57,600 $863

Regulated Tree – Remove or Prune $8,500 $8,000 $90

Building Demolition $19,000 $36,500 $1,122

Other $0 $0 $0

Total $7,179,621 $4,064,082 $18,997

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Core Strategy 5 – Your Council – Corporate Services “We will build our capacity to deliver efficient and effective services to our community through both direct service provision and partnerships with other councils and the State and Federal Governments. External funding opportunities and other revenue streams to minimise rate increases will be pursued, and we will continue to review our performance to ensure we are delivering responsive, people focused, value for money services to our community.” Director Ginny Moon Director Corporate Services Phone: 8342 8023 [email protected]

Elected Member “Champions” Cr Ashley Dixon [email protected]

1. Strategic Portfolio Meetings Meeting to be scheduled

2. Recent Highlights/Current Focus – Corporate Services

• Customer Request Management (CRM) Activity Report to 31 March 2013 – Attachment 1.

• External Funding Procurement Initiatives. Refer report – Attachment 2.

• Managed IT Services. Refer report – Attachment 3.

• Number of Council Records registered in month of March 2013 – 3790.

• Online Community Panel - currently registered 357.

• Preparation of the 2013-2014 Annual Business Plan continues.

• IT Project team shortlisted as a finalist in the LGMA (SA) Awards in the category “Partnerships for Growth”. To be announced 19 April.

• IT Project team nominated for the Federal Government “2013 ICT Professional of the Year Award”.

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Attachment 1 569

INFORMATION REPORT

CORE STRATEGY 5 – YOUR COUNCIL

External Funding Procurement Initiatives Report – 9 April 2013

1. PURPOSE OF REPORT

1.1 To provide Council with a progress report in relation to its external funding partnerships and activities to source external funds for projects and operational matters.

2. RELEVANCE TO STRATEGIC DIRECTIONS/POLICY

2.1 Core Strategy 5 – Your Council – “Ensure Financial Stability”.

3. COMMUNITY INVOLVEMENT

3.1 Each funding application or negotiation to secure external funding must be assessed on a case by case basis. In some instances, community consultation may be required to assist in the application process and/or support from the community may need to be tendered as a requirement of the funding being made available.

3.2 External funding activities will relate directly to Council’s Strategic Plan that was formulated through active community consultation.

4. DISCUSSION

4.1 This report provides a summary of external funding progress during 2011-12 and 2012-13 financial years.

4.2 Council’s external funding income can be categorised into three categories:

4.2.1 Recurrent Grants

4.2.2 Operating Project Grants, and

4.2.3 Capital Project Grants

In this financial year (2012-13), Council Officers will again actively pursue external funding for operating and capital projects.

4.3 New Information Updated onto the 2012-13 Grants Register since 26 March 2013 Council Meeting:

4.3.1 Adjustments / Notes

• Nil

4.3.2 New Applications

• Operating Project: HACC Transition Funding - Department of Health and Ageing (Fed) $4,385 (Grant Register – Item Op 4)

Attachment 2 572

4.3.3 Successful Funding

• Nil

4.3.4 Unsuccessful Funding

• Nil

4.4 The following table summarises the status of ‘Successful’ and ‘Pending’ Capital and Operating external funding sought to date:

Summary 2012-13 Successful and Pending Project Funding

Status External Funding

Sought ($)

External Funding Sought

(% of Total Operating & Capital Project

Funding)

Number of Applications

Successful - Capital Projects

4,510 0.10% 1

Successful - Operating Projects

375,000 8.03% 1

Successful Funding

379,510 8.1% 2

Pending - Capital Projects

1,562,500 33.44% 4

Pending - Operating Projects

130,315 2.79% 2

Pending Funding 1,692,815 36.2% 6 Total (Successful & Pending Funding)

2,072,325 44.4% 8

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4.5 The following table summarises the status of total external funding sought to date:

Summary 2012-13 Status External

Funding Sought ($)

External Funding Sought

(%)

Number of Applications

Successful - Capital Projects

4,510 0.08% 1

Successful - Operating Projects

375,000 6.38% 1

Successful - Recurrent Funding

1,208,296 20.55% 6

Unsuccessful - Capital Projects

2,600,000 44.21% 2

Unsuccessful - Operating Projects

0 0.00% 0

Unsuccessful - Recurrent Funding

0 0.00% 0

Pending - Capital Projects

1,562,500 26.57% 4

Pending - Operating Projects

130,315 2.22% 2

Pending - Recurrent Funding

0 0.00% 0

Total 5,880,621 100% 16

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The following three tables summarise external funding by status sought to date for 2012-13 compared to last financial year:

SUCCESSFUL External Funding Sought

($)

To date

Proposed Council

Contribution($)

To date

In-Kind/Project

Mgt ($)

To date

Total Project Cost ($)

To date

2012-13 Funding

Confirmed ($)

To date

Year End 2011-12 Funding

(per 2011-2012

Funding Register

to Council 24/7/12)

($)


(per 2010-11 Funding Register)

($)



($)



($)

Increase- Fav /

(Decrease - Unfav) in

Confirmed Funding ($)

Todate

a b c d = a + b + c

e f g h i j = a - f

Capital Projects 4,510 0 0 4,510 4,510 0 1,153,000 3,649,125 216,000 * 4,510

Operating Projects 375,000 0 0 375,000 375,000 700,612 363,846 42,013 323,920 (325,612)

Recurrent 1,208,296 0 0 1,208,296 1,208,296 1,553,954 1,362,852 1,279,819 1,333,845 (345,658)

Total 1,587,806 0 0 1,587,806 1,587,806 2,254,566 2,879,698 4,970,957 1,873,765 (666,760)

Ratio 100.00% 0.00% 0.00% 100.00% 100.00% -30%

of total project

cost (a)/(d)

of total project cost

(b)/(d)


(c)/(d)

of total external funding sought (e)/(a)

favourable / (unfavourable) funding status todate (2012-13) compared

to funding status in 2011-12

(i)/(f)

575

UNSUCCESSFUL External Funding

Sought ($)

To date

Proposed Council

Contribution($)

To date

In-Kind/Project

Mgt ($)

To date


To date

2012-13 Funding

Confirmed ($)

To date


(per 2011-2012

Funding Register to

Council 24/7/12) ($)



($)



($)



($)

Increase- Fav /



Todate

a b c d = a + b + c e f g h i j = a - f

Capital Projects

* For comparison purposes, the unsuccessful Regional & Local Community Infrastructure Program Grant $13m has been excluded from the 2008-09 column

2,600,000 0 0 2,600,000 0 2,637,700 5,450,400 75,000 * (2,600,000)

Operating Projects 0 0 0 0 0 35,000 109,800 6,000 0

Total 2,600,000 0 0 2,600,000 0 0 2,672,700 5,560,200 81,000 (2,600,000)

For comparison purposes (2009-10), the following analysis excludes eProspect Grant Application $1,560,500 (Cap1), Prospect Road Master Plan (Cap8 & Cap12 $5,031k) & Churchill Road Master Plan (Cap2 $229,900)

2,600,000 0 2,637,700 5,410,400 (2,600,000)

Revised Total 0 0 0 2,600,000 0 0 35,000 149,800 81,000 0

Ratio 0.00% 0.00% 0.00% 0.00% #DIV/0! #DIV/0!


(a)/(d)


(b)/(d)


(c)/(d)

of total external funding sought

(e)/(a)


to funding status in 2011-

12(i)/(f)

576

PENDING External Funding

Sought ($)

To date

Proposed Council

Contribution($)

To date

In-Kind/Project

Mgt ($)

To date


To date

2012-13 Funding

Confirmed ($)

To date


(per 2011-2012

Funding Register to

Council 24/7/12) ($)



($)



($)



($)

Increase- Fav /



Todate

a b c d = a + b + c e f g h i j = a - f

Capital Projects

* Grant applications that were 'pending' in 2009-10 were carried forward to 2010-11 $2,018,200

1,562,500 12,500 0 2,375,000 0 0 1,570,200 1,560,500 1,562,500

Operating Projects 130,315 0 11,925 142,240 0 39,105 35,000 23,295 130,315

Recurrent 0 0 0 0 0 0 0 76,600 0

Total 1,692,815 12,500 11,925 2,517,240 0 0 39,105 1,605,200 1,660,395 1,692,815

Ratio 67.25% 0.50% 0.47% 68.22% 0.00% #DIV/0!


(a)/(d)


(b)/(d)


(c)/(d)

of total external funding sought

(e)/(a)


to funding status in 2011-

12(i)/(f)

4.6 The External Funding Program (Attachments 1-4) includes the following information:

4.6.1 the nature of the project

4.6.2 the status of the external grant application

4.6.3 proposed funding partners

4.6.4 amount sought from external funding partner

4.6.5 proposed Council contribution, and

4.6.6 total project cost

4.7 Once an external grant is confirmed and if it is not already included in the current budget, any additional funding sources and project expenditure will be submitted to Council for adoption during the budget review process.

Ginny Moon Manager Financial Services

577

(a) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m)=(j)+(k)+(l) (n) (o)No Old Ref

No. 11-12

ABPRef

Alignment with

(strategic plan,

business plan etc)

Delivering Unit & Submission ‘Owner’

Status Brief Project Description Proposed Funding Partners

External Funding Sought Proposed Council Contribution

In-Kind/Project Mgt

Total Project Cost Is grant income included in the

budget ? (If not - state funding

sources)

Comments

Cap1 Cap2 (from 11/12)

CS5 Major Projects

Director Corporate Services & Major Projects

Funding conditioned on project progressing which

will require Council and/or other external funding bodies to contribute.

Council to consider at subsequent meeting.

Pending

Prospect Oval Redevelopment - Stage 2

RSL (SA) $1,500,000 To be Determined

To be Determined

$2,300,000 N Funding conditioned on project

progressing which will require Council

and/or other external funding bodies to

contribute. Council to consider at

subsequent meeting.

Cap2 CS5 Major Projects


Lodged August 2012

Unsuccessful 14/11/2012


SA Cricket Association $2,000,000 $2,000,000 N

Cap3 CS5 Major Projects


Lodged Early September 2012

Unsuccessful 26/9/2012


SANFL $600,000 $600,000 N

Cap4 CS2 Economic Vibrancy

Director Business & Economic Development

Application lodged 8/2/2013

Pending

The Crime Prevention and Community Safety Grants Program. Installation of

new generation LED lights, CCTV to monitor the Civic

Centre, Town Hall, Council Carpark and Vine

Plaza.

Attorney General's Department

$50,000 To be Determined

To be Determined

$50,000 N Scope of project is still being quoted by

suppliers

External Funding Lodged 2012-13 Plus Brought Forward Pending Grants

Capital Projects

578


No. 11-12

ABPRef

Alignment with

(strategic plan,

business plan etc)




In-Kind/Project Mgt



sources)

Comments


Op5 SD6 Asset Management Original Grant for a bicycle way project was

rejected. A counter offer grant to include Davenport

Tce greenways

Davenport Tec Greenways project

Department of Planning, Transport and Infrastructure

$4,510 $0 $4,510 N - Will be part of Budget Review

2 to February Council 2013

Op6 CS5 Community Development Application lodged March 2013

Pending

Memorial Gardens Playspace - Stage 2 Detailed Design and Documentation


$7,500 $7,500 $15,000 N If the application is successful, Council

contribution component will be contingent upon a budget variation

Op7 CS5 Community Development Application lodged March 2013

Pending

Thomas Street Centre & Community Plaza - Detailed Design and Documentation


$5,000 $5,000 $10,000 N If the application is successful, Council

contribution component will be contingent upon a budget variation

TOTAL CAPITAL PROJECTS

$4,167,010 $12,500 $0 $4,979,510

Capital Projects (Continued)

579


No. 11-12

ABPRef

Alignment with

(strategic plan,

business plan etc)




In-Kind/Project Mgt



sources)

Comments


Op1 1 (from 11/12) CS2 Economic Vibrancy


Lodged Letter (Expression of Interest) on 31/01/2012

Successful 14/11/2012

Digital Local Government Program

Australian Government

(Department of Broadband,

Communications and the Digital Economy)

(Fed)

$375,000 At least 25% In-Kind

$375,000 N Notification if successful in the first stage expected mid

Feb 2012. Then subsequent

application will be required if successful.

Op2 Op13 (from 11/12)

CS2 Economic Vibrancy


Application Lodged on 16/03/2012.

Graffiti Prevention Reduction and/or Removal

Program

Australian Government (Attorney General's Department)

(Fed)

$85,930 $11,925 $97,855 N

Op3 Op16 (from 11/12)

CS2 Economic Vibrancy


Application Lodged April 2012

Green, Safer. Active Transport


$40,000 $0 $40,000 N

Op4 CS1 Community Development Application Lodged April 2013

HACC Transition Funding Department of Health and Ageing (Fed)

$4,385 $0 $4,385 N

TOTAL OPERATING PROJECTS

$505,315 $0 $11,925 $517,240

TOTAL CAPITAL & OPERATING PROJECTS

$4,672,325 $12,500 $11,925 $5,496,750

Operating Projects

580


No. 11-12

ABPRef

Alignment with

(strategic plan,

business plan etc)




In-Kind/Project Mgt



sources)

Comments


R1 CS1 HACC $543,076 $0 $543,076 Y Projected existing recurrent grant

R2 CS1 Libraries - operating & purchases

$158,263 $0 $158,263 Y Projected existing recurrent grant.

R3 CS1 Libraries - community info $0 $0 $0 Y Projected existing recurrent grant

R4 CS1 Toy Library $0 $0 Income not related to grant. A budget

review will be submitted.

R5 CS5 Roads - RTR $148,530 $0 $148,530 Y Projected existing recurrent grant

R6 CS5 GCG - general $172,467 $0 $172,467 Y Projected existing recurrent grant

R7 CS5 Roads - local $182,960 $0 $182,960 Y Projected existing recurrent grant

R8 CS1 Youth Advisory Committee $3,000 $0 $3,000 Y Projected existing recurrent grant

TOTAL RECURRENT FUNDING

$1,208,296 $0 $0 $1,208,296

GRAND TOTAL $5,880,621 $12,500 $11,925 $6,705,046

Recurrent Funding

581

Managed IT Services Performance Report

Knowledge & Information Services March 2013

1

Summary

• For the first time, CTTG Helpdesk staff covered annual leave (2+ weeks) by the Prospect Helpdesk resource. Handover arrangements had been made in the lead up, but improvements are needed in future to ensure a more seamless transition for Prospect end users and knowledge transfer for CTTG staff.

• A meeting was held to confirm Helpdesk escalation procedures and to clarify roles and responsibilities. Further discussions will be held in April about the impact of the Digital Hub on IT resources.

• The annual review of the IT Managed Services Agreement is ready for signoff by CEO’s, with a meeting scheduled for mid-April.

Project Management IT Program of Works Project Mgr Start End Timeline Budget Comments Phase 1 Novell, Email & Desktop

Jenny Smith

Jan 2012

Sep 2012

Completed

Phase 2 Authority Portal & TRIM Integration

Ana Kuusk May 2012

Nov 2012

Completed, with exception of TRIM integration to be scheduled in 2013/14 combined with TRIM upgrade

Phase 3 PABX Replacement

Jenny Smith

Jul 2012

Sep 2012

Completed, with Disaster Recovery capabilities at the Library scheduled for 2013/14

IT Helpdesk Statistics (Tickets inclusive of Sysmans) This Month Last Month Change Comments # Help Desk Tickets / # Sysmans Raised

90 11

69 16

Helpdesk tickets prior to this month understated - only included tickets assigned to the Prospect Helpdesk resource.

# Help Desk Tickets / # Sysmans Closed

84 14

77 11

# Help Desk Tickets / # Sysmans Outstanding

72 25

14 28

Note amount of outstanding tickets due to comments above. Outstanding Sysmans reduced slightly.

Key Performance Indicators Measure Target Performance Comments Review and allocation of Priority 1 Sysmans (Critical Impact) within 15 minutes

99% N/A

Update of Priority 1 Sysmans within 60 minutes 95% Completion of Priority 1 Sysmans within 24 hours (may be dependent on external service provider)

90%

Review and allocation of Priority 2 Sysmans (High Impact) within 30 minutes

99% N/A

Update of Priority 2 Sysmans within 60 minutes 95% Completion of Priority 2 Sysmans within 48 hours (may be dependent on external service provider)

90%

Attachment 3 582

Core Strategy 5 – Your Council – Infrastructure Assets and Environment “We will improve our City’s liveability through the provision of high quality, age friendly infrastructure. We will build our capacity to deliver efficient and effective services to our community through both direct service provision and partnerships with other councils and the State and Federal Governments. External funding opportunities and other revenue streams to minimise rate increases will be pursued, and we will continue to review our performance to ensure we are delivering responsive, people focused, value for money services to our community.” Director Greg Georgopoulos Director Infrastructure Assets & Environment Phone: 8342 8016 [email protected]

Elected Member “Champions” Cr Monica Lee [email protected] Cr Bruce Preece [email protected]

1. Strategic Portfolio Meetings Meeting to be scheduled


• Devonport Terrace Streetscape Redevelopment

• Sustainable street lighting project

• Streetscape strategy

• Master Plan Implementation - Prospect Oval o Prospect Oval Stage 2 Redevelopment – Preliminary planning commenced and

external funding opportunities being determined.

o Depot Masterplan.

• Local Area Traffic Management o Tonkin Consulting has completed concept designs for the modifications of Local

Area Traffic Management devices along Devonport Terrace for the Greenway bicycle path. Council is currently awaiting approval of the concept designs by the Department of Planning, Transport and Infrastructure. Once approval has been received the design documentation will be finalised.

o General traffic engineering matters continue to be investigated, with resident queries in relation to traffic management responded to via the response in full process.

• NBN Construction phase discussions, ongoing.

583



• Footpath Reconstruction Program o Contractors are continuing footpath reconstruction works throughout the City. The

program is now approximately 70% complete, and it is anticipated works will be concluded in May 2013.

Typical example of a reconstructed footpath in Prospect (before and after construction)

Summary of Outstanding Footpath Reconstruction Program:

• Daphne Street (Braund Road to Prospect Road) - south side • Highbury Street (Penn Place to Wilson Street) - east side • Vaughan Street (Lettie Street to Main North Road) - north side • Elderslie Avenue (Cotton Street to Braund Road) - north side • Elizabeth Street (Churchill Road to Braund Road) - north side • Hudson Street (Edgeworth Street to Regency Road) - west side

• Cochrane Terrace Reconstruction

o Reconstruction of Cochrane Terrace continues, and is approximately 80% complete. Construction of the footpaths is 90% completed, and work has commenced on the tree protuberances, slow points and asphalt surface. The completion of Cochrane Terrace is envisaged for mid April 2013.

Current completion state of Cochrane Terrace Prospect

584

• Kerb and Gutter Reconstruction Program

o The Kerb and Gutter Reconstruction Program is now complete for the 2012/2013 financial year. Watkins Street, Muriel Street and Jacaranda Avenue have now had non flowing sections of Kerb and Gutter reconstructed in preparation for a new asphalt surface.

Watkins Street after Kerb and Gutter Reconstruction. Muriel Street after Kerb and Gutter Reconstruction.

• Signage Replacement Program

o Contractors have now completed the 2012/2013 Signage Replacement Program. The Program involves the replacement of poor conditioned regulatory signs throughout the city.

Typical Example of poor conditioned Give Way sign Typical Example of new installed Give Way sign

585

• Road Resurfacing Program

o Contractors have commenced work on the 2012/2013 Road Resurfacing program. Watkins Street has been completed, with work to commence in Muriel Street and Jacaranda Avenue. The program is anticipated to be complete in mid April.

Watkins Street Prospect before and after Re-Surface Precinct Services During March 2013, Precinct works focussed on high profile areas including St Helen’s Park in preparation for the Fair, Prospect Road and Churchill Road. It is anticipated that when we return to the regular Precinct Program the focus will shift to tree pruning, as this has been identified as the next area of risk that requires attention. Staff are currently receiving additional training due to the risk associated with tree trimming and the specialised skills required. Therefore, the program will remain on hold until training has been finalised. Seasonal and Cyclic Works Seasonal and Cyclic Works have continued throughout March 2013, as per the City Maintenance Annual Plan. Works undertaken included: • Weed spraying – Spot spraying continues as required, particularly in high profile areas and

main roads. Removal of basal shoots has also continued. • Mowing and maintenance of Parks, Gardens and Ovals – Our fortnightly mowing and

maintenance cycle continues. • Street sweeping –Street Sweeping continues as per usual, with an increased focus including

footpath blowing in streets experiencing early leaf fall. • Watering – Has continued throughout March; however, will conclude at the end of April 2013.

• Park Checks and Playground Equipment Audits – Routine park checks and monthly

playground equipment audits were completed for the month of March 2013. Maintenance issues identified will be rectified and repaired.

• St Helen’s Fair – A major focus for March went into maintenance in St Helen’s Park in

preparation for the Fair. Staff also assisted the events team with set up and pack down for stall holders.

586

• Volunteer Graffiti Removal Program – The Volunteer Graffiti Removal Program, which focuses on removing graffiti from non-Council owned assets, operates one day per week on a Tuesday. The program is run in conjunction with Community Wellbeing Department. The City Maintenance role includes on-site training and supervision, coordination of CRMs and job requests, purchasing of materials, etc. Since its relaunch, the Program is proving to be successful with the new volunteers taking an active interest in all aspects of the program.

Reactive Services – CRM Snapshot

• CRM statistics for the month of March 2013 are attached, and include all reactive requests

received by Council during this period.

• A snapshot of the top 5 CRM categories received by the City Maintenance Rapid Response Team include: Reserve Trees (tree trimming requests) 75 Waste Dumped/Litter 49 Sign Maintenance and Repair 11 Footpath Tripping Hazards 10 Graffiti Removal 9

After Hours Callouts

• During March 2013, Rapid Response attended 4 callouts relating to a fallen tree branch, dislodged pit lid, an irrigation issue and building security alarm.

587

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