ivy tech region 6 introductory data d ay
DESCRIPTION
Ivy Tech Region 6 Introductory Data D ay. Ryan R. Johnson Director of Institutional Research. Topics. Introduction Central Office Reports/Online Data Discoverer Basics Discoverer Standard Reports Overview of ODS Excel Basics Resources for Additional Discoverer Training. Introduction. - PowerPoint PPT PresentationTRANSCRIPT
Ivy Tech Region 6 Introductory Data Day
Ryan R. JohnsonDirector of Institutional Research
Topics Introduction Central Office Reports/Online Data Discoverer Basics Discoverer Standard Reports Overview of ODS Excel Basics Resources for Additional Discoverer Training
Introduction
Ryan R. Johnson, MBADirector of Institutional Research
765-289-2291, x1725email: [email protected]
IR Bouncelistemail: [email protected]
Role of Institutional ResearchProvide information on students, faculty, programs
and financial aspects of the community college.
Culture of Evidence “…refers to each college’s ability to know and show how
their students move through the institution, from their first day on campus through graduation, to reach their educational goals. Ideally, the data and information derived from transactions with students is used to improve institutional processes, drive decision-making and provide accountability to external and internal stakeholders, including those students themselves.”
From Association for Institutional Research Data & Decisions Academy Course
Central Office Reports/Online Data
Central Office sends out standardized reports, primarily on census dates, detailing headcounts/FTE, student outcomes
http://www.ivytech.edu/institutional-research/http://wwwcc.ivytech.edu/employee/infonet/instituti
onal-research/
http://www.ivytech.edu/institutional-research/
Regional Data A wealth of Region 6 data is available
Discoverer Reports Custom IR Data Requests
Discoverer reports include detailed information on many topics, including: Enrollment Student outcomes Advising Class lists Compass scores Demographics VA WED Programs
IR Data Request Form – Region 6 IR Survey Request From – Region 6
Submit requests to IR Bouncelistemail: [email protected]
Discoverer Reports – AR LibraryWith Description when Available
Report Name Description Owner
AR Touchnet Emails AR_LIBRARY
AR Web Payments AR_LIBRARY
Collections Report AR_LIBRARY
Consumable Fees By Region AR_LIBRARY
Nelnet Students AR_LIBRARY
Student AR AR_LIBRARY
Student Holds AR_LIBRARY
Students with Credit Balance and State-ITCC Grants AR_LIBRARY
Discoverer Reports – Financial Aid LibraryWith Description when Available
ACG Self Reports FINANCIAL_AID_LIBRARY
Aid Matriculated to Ineligible Majors FINANCIAL_AID_LIBRARY
All Drops, F's, I's, and W'sList student when offered Title IV aid > ZERO and all courses are coded as dropped, withdrawn and/or grades of F or I. FINANCIAL_AID_LIBRARY
Alternative Loan Status FINANCIAL_AID_LIBRARY
Award Recipient Mailings FINANCIAL_AID_LIBRARY
Award Reports FINANCIAL_AID_LIBRARY
COD Grant Disbursement Error Report FINANCIAL_AID_LIBRARY
County Scholarship Report FINANCIAL_AID_LIBRARY
Direct Loan Disbursement Status Report FINANCIAL_AID_LIBRARY
Direct Loan Draw Down Report FINANCIAL_AID_LIBRARY
Direct Loan Origination Status FINANCIAL_AID_LIBRARY
Direct Loan Requirements FINANCIAL_AID_LIBRARY
Disbursement Reports FINANCIAL_AID_LIBRARY
Enrollment Not Equal to Budget Assignment FINANCIAL_AID_LIBRARY
Federal SEOG Review Report FINANCIAL_AID_LIBRARY
Financial Aid - Multiple Census FINANCIAL_AID_LIBRARY
Financial Aid - Remedial Coursework FINANCIAL_AID_LIBRARY
Financial Aid - State Nursing Scholarship FINANCIAL_AID_LIBRARY
Financial Aid - Undeclared Students FINANCIAL_AID_LIBRARY
Financial Aid Awards and Disbursements FINANCIAL_AID_LIBRARY
Financial Aid CVO FINANCIAL_AID_LIBRARY
Discoverer Reports – Financial Aid Library Cont’dWith Description when Available
Discoverer Reports – Financial Aid Library Cont’dWith Description when Available
Financial Aid Expenditures FINANCIAL_AID_LIBRARY
Financial Aid Holds FINANCIAL_AID_LIBRARY
Financial Aid Profile FINANCIAL_AID_LIBRARY
Financial Aid Registration Activity FINANCIAL_AID_LIBRARY
Graduate Borrowers by TermList of student who have a graduation status WG(will graduate) by academic period and campus. FINANCIAL_AID_LIBRARY
No FAFSA Marketing Report FINANCIAL_AID_LIBRARY
Outstanding Loan Files FINANCIAL_AID_LIBRARY
Overawards FINANCIAL_AID_LIBRARY
Package Complete Date Null FINANCIAL_AID_LIBRARY
Packaging Report FINANCIAL_AID_LIBRARY
Discoverer Reports – Financial Aid Library Cont’dWith Description when Available
Paid Amount Greater than Accept Amount FINANCIAL_AID_LIBRARY
PLUS Loan Processing FINANCIAL_AID_LIBRARY
Registered FA Applicants FINANCIAL_AID_LIBRARY
Registered with no FAFSA App FINANCIAL_AID_LIBRARY
Return of Title IV Funding (R2T4) FINANCIAL_AID_LIBRARY
RFIBUDG FINANCIAL_AID_LIBRARY
SAP FINANCIAL_AID_LIBRARY
Scholarship Extract Report FINANCIAL_AID_LIBRARY
Tracking Complete for Packaging but Not Verified FINANCIAL_AID_LIBRARY
Tuition Specific Aid FINANCIAL_AID_LIBRARY
Verification Status Report FINANCIAL_AID_LIBRARY
Year in College Review FINANCIAL_AID_LIBRARY
Discoverer Reports – Student LibraryWith Description when Available
Student Paid Status ODSMGR
Veteran Counts ODSMGR
Ability To Benefit STUDENT_LIBRARY
Academic StandingList of all degree seeking student's Academic Standing for a specfic academic period and campus. STUDENT_LIBRARY
Active Programs STUDENT_LIBRARY
Admissions PushList of student applications by push process date, application added date, campus and academic period. STUDENT_LIBRARY
Admitted Students by Admit TypeList of admitted students by campus, academic period and admissions populations. STUDENT_LIBRARY
Admitted Students Missing Acceptance LetterList of students who are missing their acceptance letter by campus, academic period and the option of registered or not registered. STUDENT_LIBRARY
Admitted, Not RegisteredList of students who have applied and been admitted and are not registered by academic period and campus. STUDENT_LIBRARY
Admitted, Not Registered Any Future Term STUDENT_LIBRARY
Advisee List STUDENT_LIBRARY
All-USA Academic Team STUDENT_LIBRARY
Applicant and Admit CountsTotal count of applicants via the web and manual for all regions for a specfic academic period or date. STUDENT_LIBRARY
Discoverer Reports – Student Library Cont’dWith Description when Available
Applied, Not Admitted List of students who have applied and have not been admitted. STUDENT_LIBRARY
Apprenticeship ReportList of students in the apprenticeship programs by academic period and campus with or w/o AR DATA. STUDENT_LIBRARY
Assessment Scores List of Recruit or Applicant test scores by academic period, campus and test description. STUDENT_LIBRARY
ATD Tracking STUDENT_LIBRARY
Blackboard Download STUDENT_LIBRARY
CAAP Course Student Registrations STUDENT_LIBRARY
Career Services Contact STUDENT_LIBRARY
Certification Embedded 10-Day Enrollment STUDENT_LIBRARY
Class List STUDENT_LIBRARY
Class Schedule List of Courses by campus, academic period and enrollment. STUDENT_LIBRARY
Class Schedule with Waitlist List of Courses by campus, academic period and enrollment and waitlisted students. STUDENT_LIBRARY
College for Working AdultsList of students interested or accepted or not registered, if accepted, in the College of Working Adults by academic period and campus. STUDENT_LIBRARY
COMPASS Complete, Not Registered STUDENT_LIBRARY
Dean's List List of students who have achieved Dean's List status for a specfic academic period and campus. STUDENT_LIBRARY
DemographicsList of recruits or admitted students demographic information (i.e. ID, name, address, phone, age, ethnicity, gender & email) by campus, academic period and admissions populations. STUDENT_LIBRARY
Discoverer Reports – Student Library Cont’dWith Description when Available
Dropped StudentsList of students who have been dropped by academic period, campus and registration status date. STUDENT_LIBRARY
Dual Credit ReportList of students who have a registration status of RD(dual credit) by academic period and campus. STUDENT_LIBRARY
Facilities Report STUDENT_LIBRARY
Graduates By Term List of student who have a graduation status WG(will graduate) by academic period and campus. STUDENT_LIBRARY
Graduation Process STUDENT_LIBRARY
HS Graduate InformationList of students who have not turned in an official HS transcript or HS students who have enorlled by academic period and campus. STUDENT_LIBRARY
Immunization STUDENT_LIBRARY
Incomplete Grades List of students with an incomplete grade for a specfic academic period and campus. STUDENT_LIBRARY
International Students List of international student by academic period and campus. STUDENT_LIBRARY
JG Graduates By Term List of student who have a graduation status WG(will graduate) by academic period and campus. STUDENT_LIBRARY
Missing Admissions Checklist Items List of students who are missing items on the admissions checklist. STUDENT_LIBRARY
Missing Grades List of students missing a grade for a specfic academic period and campus. STUDENT_LIBRARY
Modified Course Roster STUDENT_LIBRARY
Non-Returning StudentsList of students who attended and didn't return in the subsquent term by campus and academic period. STUDENT_LIBRARY
Prereq Audit STUDENT_LIBRARY
Discoverer Reports – Student Library Cont’dWith Description when Available
Program Certificates STUDENT_LIBRARY
PTK Report List of Students with the PTK attribute for a specfic academic period and campus. STUDENT_LIBRARY
Recruit Counts Count of recruits by academic period and campus or campus and date. STUDENT_LIBRARY
Recruits, Not Applied List of recruits who have not applied by academic period and campus. STUDENT_LIBRARY
Registration Activity Registration activity by academic period, campus and date. STUDENT_LIBRARY
SMAPROG report STUDENT_LIBRARY
Solomon List of enrolled student directory information by academic period and campus. STUDENT_LIBRARY
Student Count Headcount and FTE data for an academic term and campus. STUDENT_LIBRARY
Student Count - DemographicsList of enrolled students based on course campus and academic period with demographic data and attributes i.e. ICN. STUDENT_LIBRARY
Student Counts - NEW Student Counts – Revised 201010 STUDENT_LIBRARY
Student Grade Changes STUDENT_LIBRARY
Student Grades List of students by campus and academic period assigned an NW (no-show) grade . STUDENT_LIBRARY
Student IvyTech Email Address STUDENT_LIBRARY
Student RegistrationsList of students by campus and academic period in various registration status i.e. DE, VA, Waitlisted, Cancelled courses. STUDENT_LIBRARY
Student Withdrawals STUDENT_LIBRARY
Discoverer Reports – Student Library Cont’dWith Description when Available
Students Enrolled in Specific ProgramsList of student enrolled by academic period, campus and specfic program. STUDENT_LIBRARY
Students Registered and Admitted In Different TermsList all students registered for classes in an academic period who don't have admissions during that academic period. STUDENT_LIBRARY
Students with Concentrations Missing STUDENT_LIBRARY
Transcript Requests to Colleges STUDENT_LIBRARY
Transfer Students List of students in transfer degrees by campus and academic period. STUDENT_LIBRARY
Undeclared StudentsList of students with an Undeclared Major by academic period and campus. STUDENT_LIBRARY
VA Academic StandingList of all degree seeking student's Academic Standing for a specfic academic period and campus. STUDENT_LIBRARY
VA Ch. 33 Student Account Holds STUDENT_LIBRARY
VA Students: Non-passing gradesList of VA-Students with grades other than passing (i.e. F, W) by academic period and campus. STUDENT_LIBRARY
WED Enrollment Overview STUDENT_LIBRARY
WED Program Analysis STUDENT_LIBRARY
Discoverer Login
Report Selection
Parameters
F% used for wildcard
Output
Discoverer Preferences
Operational Data Store (ODS) DefinedOperational Data Store (ODS)
A database designed for queries on transactional data. An ODS is often an interim or staging area for a data warehouse, but differs in that its contents are updated in the course of business, whereas a data warehouse contains static data. An ODS is designed for performance and numerous queries on small amounts of data such as an account balance. A data warehouse is generally designed for elaborate queries on large amounts of data.
Source: PC Magazine Encyclopedia at http://www.pcmag.com/encyclopedia_term/0,2542,t=ODS&i=48283,00.asp
Significance of ODS Limitations
The Ivy Tech ODS is updated nightly with information from the previous day. The data in the ODS will always be current as of the previous day.
The ODS/Banner System is a transactional database. It is important to understand that reports will generate different results when ran on different days, even if the original parameters are unchanged.
A transactional database requires data snapshots and warehousing to produce accurate historical reports. Snapshots are maintained for the region and state by Institutional Research
Excel Filter
Identify Duplicate Values
Remove Duplicates
Pivot Tables
Pivot Tables
Pivot Tables
Pivot Tables
FileDrop Provides additional layer of security for
non-aggregate data Allows for large file transfer, and helps
prevent inbox from becoming too large
FileDrop
FileDrop
Additional Discoverer Training Future Data Day events will be announced Online training available via Ivy Tech Training Portal by
searching for ODS
Questions?