j. alcala - -- 'v,, . da secretary and chairman philippine

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02 Septembe r 2013

HON. PROCESO J. ALCALA

DA Secretary and Chairman

HON. EUCLIDES G. FORBES

Administrator

PHILIPPINE COCONUT AUTHORITY (PCA)

Elliptical Road, Diliman, Quezon City

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RE: APPROVAL OF THE PCA RATIONALIZATION PLAN

Ge ntlemen,

This refers to your letter of request to the Commission dated 15 March 2013 for

the approval of the PCA proposed Rationalization Plan consisting of eight hundred

twenty-six (826) plantilla positions. The related documents were initially submitted to

and evaluated by the Department of Budget and Management (DBM), which

forwarded the same to the Commission for appropriate action in accordance with the

latter's mandate under R A. No. 10149.

Relative thereto, we wish to inform you that the Commission has APPROVED

PCA's Rationalization Plan, with a total of 826 plantilla positions .

Attached herewith for your reference is GCG MEMORANDUM ORDER No . 201 3-40,

embodying the Commission's resolution on the matter.

FOR YOUR INFORMATION AND GUIDANCE.

CESAR L. V LANUEVA

Chairperson

L. MAl.:/L";;., IGNACIO

Commissioner

RAINIER B. BUTAUD

Commissioner

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FLORENCIO B. ABAD

DBM Secretary

'

11

\IDfticr ot tlJc Drcsillrnt of thr lC!11ilipµ111rs

GOVERNANCE COMMlSSlON OR GOVERNMlN I OWNED OR CUNTROLLW C..URJ'URAI ! ON

3/F,Citibank Center, 8741PaseoDeRoxas.Makati City, Philippines1226

MEMORANDUM ORDER NO. 2013-40

RATIONALIZATION OF THE PHILIPPINE COCONUT AUTHORITY (PCA)

WHEREAS, Executive Order (E.O.) No. 366, s. 2004, directed a strategic

review of the operations and organizations of the Executive Branch including Government-Owned or -Controlled Corporations (GOCCs), and provided options and incentives for government employees who may be affected by the rationalization of functions and agencies of the Executive Branch;

WHEREAS, the Governance Commission for·GOCCs (GCG), pursuant to

Section 5(a) of the "GOCC Governance Act of 2011" (RA. No. 10149), is

mandated to "evaluate the performance and determine the relevance of the GOCC, to ascertain whether such GOCC should be reorganized, merged, streamlined, abolished or privatized, in consultation with the department or agency to which a GOCC is attached";

WHEREAS, PCA is an agency mandated "to promote the rapid integrated development and growth of the coconut and other palm oil industry in all its aspects and to ensure that the coconut farmers become direct participants in, and beneficiaries of such development and growth";

WHEREAS, the PCA aims to focus on field operations by improving the quality of copra to be complemented by research, market development, and regulatory undertakings;

WHEREAS, the PCA has an existing authorized plantilla of one thousand four hundred (1,400) positions, and has requested for the approval of its Rationalization Plan (RP) with a total of eight hundred twenty-six (826) plantilla positions;

WHEREAS, the PCA Governing Board approved the Rationalization Plan under Board Resolution No. 042-2011dated 17 May 2011;

WHEREAS, following a series of Technical Working Group meetings and

discussions between the representatives from the PCA Change Management Team (CMT), the Department of Budget and Management (DBM), and the GCG, PCA officially submitted to the GCG a Revised Rationalization Plan on 15 March

2013;

WHEREAS , the Commission finds the Rationalization Plan of PCA "to the

best interest of the state" as measures of Good Governance and Economic Development through improving national productivity pursuant to Sections 6 and 8(e) respectively of Executive Order (E.O.) No. 43, s. 2011, as well as the Philippine Development Plan 2011-2016 and in the latter's pursuit of its vital programs and objectives;

NOW, BE IT -

1

RESOLVED, the said Revised Rationalization Plan of PCA is hereby APPROVED , as reflected in the documents below which form an integral part of this Memorandum Order (M.O.}, to wit:

1. Annex A - Rationalization Plan;

2. Annex B - Organizational Structure;

3. Annex C - Staffing Pattern; and

4. Annex D - Functional Statement.

RESOLVED FURTHER, that the implementation of th1s Order shall comply

with the following conditions and guidelines:

1. Filling up of vacant positions shall be programmed to ensure overall financial viability of agency operations, actual revenue collection and operating requirements;

2. Funding requirements for regular positions shall be included in the

Corporate Operating Budget of the Corporation;

3. PCA to adopt and offer the retirement and separation package for the affected personnel in the implementation of the Rationalization Plan using the incentives provided under the Executive Order (E.O.) No. 366, s. 2004, as amended by E.O. No. 77, s. 2012;

4. The Governing Board through the Administrator shall be accountable for the payment of separation benefits to the retirees/separates pursuant to the pertinent provisions of E.O. Nos. 366 and 77;

5. PCA shall submit to the GCG one hard copy and one digital copy in a CD of the Plantilla positions;

6. The Rationalization Plan shall be implemented within two (2) months after receipt of this M.O. and a monthly progress report shall thereafter be submitted until such implementation has been completed;

7. The pertinent civil service, budgetary, accounting, auditing and other relevant laws, rules and regulations shall be complied with; and

8. Any further modification/s on the GCG-Approved Organizational Structure and Staffing Pattern (OSSP) is/are prohibited unless otherwise approved by the GCG.

DONE , in the City of Makati, this 2nd day of Septembe,r Two Thousand and

Thirteen.

CESAR L. Chairman

C SAR V. PURISIMA DOF Secretary

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L-- J,,A.lr-'-1 MA. JLA E. IGNACIO

Commissioner

F :z E F ,::,._.........

FLORENCIO B. ABAD

DBM Secretary

RAINIER B. BUTAUD

Commissioner

1

ANNEX A

PHILIPPINE COCONUT AUTHORITY

Rationalization Plan

CY 2013

I. Objectives

► To make the Philippines a reliable domestic and global supplier of coconut products.

► To increase coconut farm productivity and real farmers' income through intensified extension services and entrepreneurial development.

► To promote complementation and synergy of coconut and oil palm production and marketing.

► To focus on research and development on improved utilization and quality of

new products and processes to enhance product competitiveness and

environmental safety with emphasis on high-value coconut products/by

products. ► To raise the living conditions of the coconut farmers and farm workers

through a sustained development of the coconut industry. ► To integ rate coconut farmers' organizations and promote a unified farmers'

empowerment through institutional development and linkages with non government organizations (NGOs), private sector, peoples' organizations

(POs) and other government agencies (GAs).

► To strengthen communications through establishment and maintenance of National Information Network (NIN) System.

II. Core Functions

► Production and Productivity of Coconut Farms • Implement national coconut planting/replanting, fertilization, and

integrated pest management projects, develop community-based

seed farm and upgrade existing seedgardens.

• Implement intercropping and the sustainable livelihood projects.

• Undertake copra quality improvement program and the direct

copra marketing project.

► Research and Development • Conduct integrated coconut R & D enhancement program; farmer

participatory research on coconut-based farming system.

• Conduct market research and promotion of emerging high-value

products and by-products, biotechnology researches on varietal

improvemen,t researches.

product development, medical and nutritional

• Enhanced trade relations and market assistance program and the

quality improvement and development of natural and emerging

high-value products.

► Infrastructure Development

• Operate and maintain existing seedfarms to sustain the supply of pre-selected planting materials.

• Operate and maintain research-based plantations for the study,

investigation, breeding, development and propagation of genetic

varieties/ cultivars; testing and evaluation of farming systems and

methodologies and investigation, study, experiments , control

containment of coconut and related pests and diseases.

• Design, promote and distribute post-harvest facilities such as

copra dryers, copra moisture meters and coir fiber decorticators.

► Institutional Development

• Provide extension services, farmers' education and skills training

on production, processing and enterprise development.

• Assist in the self-organization of coconut farmers and help

strengthen such organization and cooperatives and in capability building.

• Provide assistance in microfinance management and/ or access to

capital market.

Ill. Strategic Shifts

A. Policy Direction

• PCA to continue the exercise its powers and functions mandated in its

charter. It will pursue its on-going and new programs with focus on its

vital/ core functions and the priority programs and projects under the Ten

(10) Point Agenda of the Administration in conjunction with the Five Key Results Areas of Priority.

• Improve the quality and efficiency of its services by eliminating or

minimizing overlaps and duplication and by rationalizing delivery and

support systems, organization structures and staffing.

• Strengthen its basic core functions in the area of research, extension

service and quality regulations to improve the competitiveness and

marketability of coconut products and by-products.

2

Q_

3

B. Strategies

• Abolition and integration of offices for efficiency, improved productivity

and maximum utilization of resources (units in the Central/Regionla

Offices and Research Centers into the three branches of the

organizational structure where they appropriately belong).

• Decentralization of functions from the Central Office to the Regional Offices.

• Merger and consolidation of some functional offices for more efficiency

and effective implementation of programs and projects.

• Relocation of existing personnel to other units where they are qualified or most effective.

• Establishment of manpower development program to train staff on new methods and procedures and/ or update on recent policies and guidelines affecting the industry.

C. Functions and Programs

1. Merger of Trade & Market Development and Field Operations to be placed under the Operations Branch for improved efficiency.

2. Abolition of Agricultural Research Management and functions to be undertaken by Research Centers.

3. Merger of Administrations and Finance Departments to eliminate duplication of functions.

4. Abolition of security units at Central Office for outsourcing services.

5. Abolition of medical and dental units in the Central Office.

6. Engagement of legal services at regional office on retainership basis.

IV. Organizational Restructuring

Abolition/Merger of Organizational Units

1. Merger of Trade & Market Development Branch and Field Operations Branch into

the Operations Branch and the Administrative and General Services Department

and the Financial & Management Services Department to be merged into

Administrative and Finance Branch where the Human Resource Development

Department will be a division under the Administrative & General Services Department.

2. Abolition of Agricultural Research Department, the Security and the Medical & Dental Services Units.

4

To effect the merger of sectors, the rationalized structure is shown in ANNEX B

and shall consist of the following operations units with the corresponding

functions:

I. Governing Board - formulates and adopts policies for the management

and operation of the Philippine Coconut Authority (PCA), and prescribe

the rules and regulations governing the manner in which the general

business of PCA may be conducted.

II. Internal Audit Department - review the operational effectiveness and

efficiency of corporate business processes, systems and procedures and

for examining and evaluating the adequacy and effectiveness of internal

control systems and programs through the following:

a. Conduct management review of the different organizational unit to

determine the degree of compliance with established objectives,

policies, regulations and approved operating procedures.

b. Review and appraisal of the internal control systems to determine

weaknesses and inadequacies for corrective measures.

111. Office of the Corporate Secretary - renders administrative and

technical services to the Governing Board and is the repository of minutes

of board meetings and other deliberations of the Board of Directors.

IV. Office of the Administrator - conducts the affairs of the Authority and

enforces the resolutions, instructions and orders approved by the Board of Directors.

V Corporate Planning Office - provides recommendations in determining

medium and long-term corporate objectives which involve the following activities:

a. Preparation of the Administration's corporate plan and the formulation of strategies taking into consideration corporate responses to national programs.

b. Development and maintenance of an integrated management information system for PCA.

VI. Assessment and Monitoring Office - assesses, evaluates and

reconciles intercompany transactions to determine PCA fees; conducts

research and investigation of companies with overdue accounts/

unsubmitted reports and recommends legal action thereof; and prepares

and issues corresponding certification.

VII. Legal Affairs Office - provides legal services for the protection of corporate rights, interests and properties of PCA.

VIII. Office of the Deputy Administrator for Administrative and Finance - plans, organizes, directs and controls the administrative and financial activities of PCA.

A. Finance Department - conducts assessment of financial operations of PCA.

5

1. Accounting Division - develops, recommends and implements a

sound accounting system, and standard operating procedures and

guidelines affecting management, availment and utilization of

funds.

2. Budget Division - develops, improves and implements budgetary

methods , procedures and guidelines.

3. Collection and Disbursement Division - develops plans and

programs for a more effective and efficient management of funds.

8. Administrative and General Services Department

formulates/updates plans, programs, policies, guidelines and

procedures pertaining to personnel management and development

programs, procurement and property management, building and

facilities maintenance, and records management.

1. General Services Division - formulates and updates plans,

programs, policies, guidelines and procedures pertaining to

buildings and facilities maintenance.

2. Human Resource Division - plans and develops short and medium-range programs on human resource management and development.

3. Property Division - formulates/updates plans, programs,

policies, guidelines and procedures pertaining to procurement and property management.

IX. Office of the Deputy Administrator for Operations - plans,

coordinates, directs and controls the overall coconut and other palm oil

development program of the agency.

A. Trade & Market Development Department - plans, coordinates, directs and controls the overall trade and market development program of the agency.

1. Market Research & Promotions Division - formulates, develops

and implements plans and programs in areas of market research

and promotions and investments aimed at expanding the domestic

and export of coconut and oil palm product.

2. Trade Information & Relations Division - establish and maintains data bank of all primary domestic and international trade/market data.

8. . Operations Department - provide assistance in the

preparation, planning and implementation of agricultural

development programs and projects geared towards the national

coconuU oil palm industry and supervising and monitoring of said

programs/ projects.

6

1. Field Operations Division - plans and coordinates the field

implementation of coconut agro-based development

programs/projects and evaluates the same.

2. Oil Palm & Other Special Concerns & Project Division - plans

and coordinates the implementation of special concerns and

projects relative to RA 8048, Palm Oil Developmen,t Agro-Forest

Reserve Development, among others, and evaluates the field

implementation of the same.

3. Farmers' Welfare & Institutional Development Division -

formulates, develops and recommends policies, guidelines and

procedures of implementation on socio-economic development

programs and projects for the coconut farmers.

X. Office of the Deputy Administrator for Research and Development -

plans, organizes, directs and controls the research and development

activities of the agency.

A Laboratory Services Division - provides laboratory services for

research, extension and farming need of the industry.

1. Office of the Department Manager, Albay Research Center -

plans, organizes, directs and controls the different activities of the

Albay Research Center.

1.1 Food Product Development Division - develops new food

uses, improves existing products, processes and packaging

systems geared towards enhancing the health and nutritional

properties of coconut.

1.2 Biotechnology Division conducts molecular

characterization of coconut pests and diseases and their

biological control agents and develops appropriate breeding

techniques in the application of biotechnology.

2. Office of the Department Manager, Davao Research Center -

plans, organizes, directs and controls the different activities of the Davao Research Center.

2.1 Agronomy Soils and Farming System Division -

formulates and develops a sound comprehensive farm

advisory base on results of yield-limiting factors using

agronomic and foliar diagnosis, climatic consideration and

field fertilizer trials.

2.2 Integrated Crop Protection Division - formulates and

develops practical, effective and safe control measures

against pests and diseases of coconut following the

integrated pest management.

3. Office of the Department Manager, Zamboanga Research

Center - plans, organizes, directs and controls the different

activities of the Zamboanga Research Center.

7

WeA

3.1 Plant Genetic Resources Conservation & Utilization

Division- conducts researches on the botanical and

genetical aspects of coconut improvement including the

identification of economically promising population and the

development of coconut hybrid for commercial utilization.

3.2 Non-Food Product Development Division - conducts

basic, applied and market researcM'es cin coconut based bio

fuel/bio-energy, biomass, coir processing and machineries

development.

XI. Regional Office - promotes, coordinates and harmonizes all activities in

the coconut sub-sector at the regional·level as well as provincial levels

and promotes concerted efforts to develop the local coconut industry.

XII. Provincial Office - implements the various programs and projects of the

Authority with efficiency and effectiveness and supports measures to

increase production and farm productivity.

V. Staffing Pattern

PCA's staffing pattern consists of a total of 826 positions of which 125 are from CO

and 701 in the field offices (43 Research Centers and 658 ROs)

All positions are on a permanent status except for 3 positions in the Office of the

Administrator who are co-terminus with the Administrator.

Vt. Funding

Funding for the payment of incentives and terminal leave to affected personnel shall

be provided by the national government in the form of subsidy.

VII.Implementation

This Rationalization Plan shall be implemented upon approval as authorized under

EO No. 366 and EO No. 77.

Approve.d: ./J /4

Chairman

Chairman

PCA Table of Organization Overview

GOVERNING BOARD

OFFICE OF THE ADMINISTRATOR

Corporate Planning

Office

Assessment and Monnormg Office

Legal Affairs

Office

Administrative and Finance

Branch

Operations

Branch

Research and Development

Branch

Albay

Research Center

D1v1sion

12 Regional

Offices

51 Prov1nc1al

Offices

Internal Audit

Department Officeof the Corporate

Secretary

ACmin1strahve and General

Services Department

Finance

Departmer11

General Services Orv1s1on Accoun:1rg 01v1sion

Human Resource 01v1s1on Budget O1vtS;0n

Property Ow1s1on Co11ect1on ano

o ,soursem ,:ir.t O11vs1on

Trade and Market

Oeveropmenl Department

Operallons

Oepartmem

Marke! Research

and Promouons Oiv11son Field Operations

01v11son

Trade Information and

Relal1onsOrv1s1on

Oil Palmanti Other

Special Concerns anCI Project 01v1s1on

Fa rmers ' We lf are

and lnstil 1Jliona l

Development O11J1s1on

Laboratory

Services Division

Food Product Development Divisio'1

B ,01ecnno logy

D 1v1s1on I

Plant Gene11c Res ourc es Co11sar va11on anc U hl zat 1on O 1v 1s1on

No n.food PFOduc t

Oev e lopme n1 01111s10"

Davao Research Center

Zamboanga

Research Cenler

Agronomy Soils and

Farming System D1,,..ts1on

lntegrafecfC rop Protec11on

Chairman

I

I

Corporate Planning

Office

OFFICE OF THE ADMINISTRATOR I

I

I I I

Legal Affairs Office I

I Labo ratory Services Division

I I I Trade and Market

Development

Department

I I I

- .... .... -

:

'.

L.. Budget Division '- ,- - '-

'- '- Collect1on and

Disbursement Division

'-

Property Division

Zamboanga

Research Center

Albay

Research Center

Operations

Departmenl

Administrative and

General Services

Department

Davao

Research Center

Research and

Development Branch

Operations

Branch

Administrative and

Finance Branch

Assessment and

MonitoringOffice

Market Research and Promotions

Division

Farmers' Welfare and Institutional

Development Division

Noc-food Product

Deve lopmentD1v1s1on

Integra ted Crop

Protection Division

B1otechnology

01v1s!on


Relations Division

PlantGenet,c Resources

Conservation and Ut1J1zat10n Division

Oil Palm and Other Special Concerns and

Project Division

Human Resource

Division

General Services

Division

Agronomy Soils and

FarmingSystem

Division

Food Product Devel opm ent Division

Field Operatoi ns

Division

PCA Central Office

Finance

Department

-

Accounting Division

CESAR L. VILLANUEVA

PCA Governing Board

GOVERNING BOARD

Internal Audit

Department

Office of the Corporate Secretary

C-E SAR L. VILLANUEVA

Chairman

Assessment and

Monitoring Office

OFFICE OF THE

ADMINISTRATOR

Legal Affairs

Office

Corporate Planning

Office

Office of the Administrator

I I

..

Chairman

Regional Offices

Chairman

Finance

Department

Office of the Deputy Administrator for



Branch

I I I

Administrative and General

Services Department

Chairman

Property

Division

Human Resource Division

General Services

Division


Services Department

Administrative and General Services Department

I I

Chairman

Accounting

Division

Collection and

Disbursement

Division

Budget

Division

Finance

Department

Finance Department

AZ'oved bv·

CESA-R .

I I Collection and

Disbursement

Division

Budget Division

Accounting

Division

Administrative and Finance Branch - Overview

I

Ahb" CESAR L.

Chairman

Finance

Department


Branch


Services Department

I

General Services

Division

Human Resource

Division

Property

Division

Operations Department


Operations

I Trade and Market

Development

Department

Operations Branch

I I

ved"'"

CESA" ....

Chairman

Trade and Market

Development Department

A roved by:

t ESAR L. VILLANUEVA

Trade and Market Development Department

I [

Chairman

Market Research

and Promotions

Division

I


Relations Division

CESAR L. VILLANUEVA

Chairman

I

Field Operations

Division

I





Oil Palm and Other

Special Concerns and

Project Division

I NUEVA

Chairman

I I

I I

I I



Oil Palm and Other

Special Concerns and

Project Division.•

Field Operations

Division


Trade Information and Relations Division

Market Research

and Promotions Division

Trade and Market

Development

Department

Operations Branch

Operations Branch - Overview

l

ved by:


Research and Development

Research and Development Branch

Laboratory

Services Division

I I Albay

Research Center

Davao

Research Center

Zamboanga

Research Center

Chairman

Biotechnology

Division

Food Product


Albay Research Center

Office of the Department Manager -

Albay Research Center

I I I

CESAR L. VILLANUEVA

Chairman

Davao

Research Center



I

Approved b"'

(A_ CESAR L.

Chairman

Agronomy Soils and

Farming System Division

Integrated Crop

Protection Division

Plant Genetic Resources

Conservation and

Utilization Division

Non-food Product



Zamboanga Research Center

Zamboanga

Research Center

1 I

Approved by

VA

Chairman

?J --

I I

,- t-- t--

- - Integrated Crop Protection

Division -

Biotechnology

Division

Zamboanga

Research Center

Albay

Research Center

Davao

Research Center

Laboratory

Services Division

Research and Development Branch

Non-food Product


Plant Genetic Resources

Conservation and

Utilization Division

Food Product


Agronomy Soils and Farming System Division

Research and Development Branch - Overview

7/rf/,. .rr, CESAR L: VILLANUEVA

Chairman

Regional Offices


Region IX Region X Region XI Region XII Region XIII Region XIV

Chairman

· ·4 Provincial

Offices 3 Provincial

Offices

5 Provincial




Offices

Region 1-IVB Region IVA Region V Region VI Region VII Region VIII

6 Provincial Offices






of 10

STAFFING PATTERN


ANNEX C

No. of Pos. . Unit/Position Title

Salary

Grade

Monthly

Salary

(NBC 540)

Sub-Total

1GOVERNING BOARD

-- Office of the Corporate Secretary

1 . Board Secretary V

1 ,Board Secretary IV

1 isoard_§ecretarIyll

1 Records Officer I

-

Internal Audit Department

10 ffice of the Del!artment Manager

1 'Department Manager I

1 In--ternal Auditor IV

1 ;Internal Auditor Ill

--.1,- Internal Auditor II

- Internal Auditor I

- 'OFFICE OF THE ADMINISTRATOR

- 1 i Administrator 1 · Head Executive Assistant* 1 'E

-x-ecutive Assistant Ill*

-

--- -

-

-

24

22

20

10

24

22

18

15

11

30

27

20

17

10

22

15

4

24

22

22

18

18

19

24

15

11

26

25

10

8

-

49,750

42,? 2

36,567

17,255

49,750

42,652

31,351

24,8 ]

18,549

78,946

. _62,?70

36,567

29,028

17,255

42,652

24,887

11,181

19,750

42,652

42,652

31,351

31,351

33,859

49,750

24,887

18,549

58,028

53,730

17,255

14,931

--

·-

49,750

42,652

36,567

17,255

-

49,750

42,652

31,351_

24,887

18,549

78,946

62,670

36,567

29,028

17,255

42,652

24,887

11,181

49,750

42,652

42,652

31,351

31,351

33,859

49,750

49,774

37,098

58,028

107,460

17,255

14,931

-

1 Execu-t-i-ve Assistant II

Records Officer I

· Public Rela--tions Officer IV

Information Officer II

Driver II*

·- • Co-terminus

-w- ith the Administrator

Corporate Planning Service

Office of the Del!artment Manager

1 1 1

1

>--

-

1 :_Qepartment Manager I 1 · Planning Officer IV 1 ,Project Evaluation Officer IV 1 7Project Evaluation Officer Ill 1 Planning Officer Ill

1 Information System Analyst

Assessment and Monitoring Service

Office of the Del!artment Manager 1 Department Manager I

- Trade Control Examiner II

Trade Control Examiner I

LegaLAffajrs Service

Attorney VI

Attorney V

Legal Assistant

Administrative Assistant

2

2

1

2 1

1

of 10

-

STAFFING PATTERN


No. of

Pos.

Unit/Position Title

Administrative and Finance Branch

Salary

Grade

Mo thly

Salary

/NBC 540)

Sub-Total

· Office of the Deputy Administrator

-

f-

· :c ollection and Disbursement Division 1 Division Chief Ill

1 Cashier Ill ;--

2 Cashier II

1 Cashier I

24 49,750

18 31,351

14 23,044

10 17,255

49,750

31,351

46,088

17,255

Administrative and General Services Department

Office of the Department Manager

Department Manager II 25

Records Officer Ill 18

Records Officer II 14

53,730

31,351

23,044

53,730

31,351

23,044

General Services Division

1 ,Division Chief Ill

1 Const. and Maintenance General Foreman

1 Electrician II

1 Mechanic II

7 Driver II

1 _Bu yer V

1 Buyer IV

24 49,750

11 18,549

6 12,921

6 12,921

4 11,181

13 21,436

11 18,549

49,750

18,549

12,921

12,921

78,267

21,436

18,549

Human Resource Division

1 Division Chief Ill

2 Administrative Officer 111

1 Administrative Officer II

1 Administrative Officer I

1 Adminsitrative Assistant

24 49,750

18 31,351

15 24,887

11 18,549

8 14,931

49,750

62,702

24,887

18,549

14,931

Deputy Administrator 28 67 ,684 67,684

Executive Assistant 17 29,028 _ 29,028

Finance Department

'c>ffice of the Departmen t Manager

1_ partment Manager II _ 25 53,730 53,7

1

,AccountingDivision

IDivision Chief Ill

24

49,750

49,750

1 Accountant Ill 19 33,859 33,859

2 i c countantII 16 26,878 53,756

2_ ! Bookkeeper I 8 14,931 _ 29,862

2 Accounting Clerk Ill 8 14,931 29,862

I Budget Division

1 Division Chief Ill 24 49,750 49,750

1 .Budget Officer Ill 18 _ 31,351 31,351

2 (Budget Officer II 15 24,887 49,774 Budget Officer I 11 18,549 18,549

-

Page 3 of 10 GL

STAFFING PATTERN

PHILIPPINE COCONUT AUTHORITY - - ---

No. of Pos.

Unit/Position Title

Salary

Grade

Monthly

Salary

!NBC 540\

Sub-Total

Propert Division

1 Division Chief Ill

1 Supply Officer Ill

1 Supply Officer II

1 _Storekee_per Ill

--- --

OPERATIONS BRANCH

Office of the Oepu!Y Administrator

1 JDeputy Administrator

1 Executive Assistant

; Trade and Market Development Department


-

24

18

49,750

31,351

49,750

31,351

23,044

16,051

-

-- 67,684

29,028

14 23,044

9 16 ,051

..

28

67,684

17 29,028

1 Department Manager II 25

--

Market Research and Promotions Division

- 1 iDivision Chief Ill 24

2 Project Developmen-t Officer 111 18

1 Project Development Officer II 15 f--

1 Project Development Officer I 11

Trade Information and Relations Division

1 ,Division Chief Ill 24

1 -[ Senior Trade Industry Developmet Specialist 18

1 Trade Industry -

Specialist II 15 Development

1 Statistician IV 18

1 _Coconut Production & Regulation Officer II 13



1 . Department Manager II 25

Field Operations Division

1 -- Division Chief Ill

- 24

2 Project De lopment Officer Ill 18

1 Project Development Officer II 15

1 . Project Development Officei...!_ 11

Oil Palm and Other Special Concerns and Project Division

1 Division Chief Ill 24

2 Project Development Officer Ill 18

1 Project Development Officer 11 15

1 _Project Development Officer I 11

Farmers' Welfare and Institutional Development Division

1 Division Chief Ill 24


1 Project Development Officer 11 15

1 Project Evaluation Officer I 11

2 Training Officer Ill 18

53,730 53,730

-

49,750

-

31,351

-

49,750

62 , 702 24,88? 24,887

18,549 18,549

49,750

49,7§0_

31,351 31,351 24,887 24,887 31,351 31,351

21,436 21,436

-

53,730

53,730

--·

49,750 49,750 31,351 62,702 24,887 24,887

18 ,549 18,549

49,750

49,750

31,351

24 , 887

- 62,702

24,887

18,549 18,549

49,750

7?9

31,351 62,702

24 , 887 24,887

18,549 1_8 , ?_49

31,351 62,702

of 10

STAFFING PATTERN


125 Sub-T al, Central Office

Albay Resea.-_ch Center

1


3,939,957

-

1 Science Research Specialist II 16 26,878 26,878

1 ;Science Research Specialist I 13 21,436 21,436



1 Department Manager II 25 53,730 53,730 1 · Driver - - -

4 11,181 11,181

1

Agronomy Soils and Farming System Division

Division Chief Ill

24

49,750

49,750

1 Science Research Specialist I 13 21,436 21,436

Integrated Crop Protection Division

1 Division Chief Ill 24 49,750 49,7®

2 .Senior Science Research Specialist 19 33,859 67,718

1 Science Research Specialist II 16 -

26,878 26,878


---

No. of

Unit/Position Title

Sa_!ary

Monthly

Salary

Sub-Total

Pos. Grade (NBC 540)

Research and Developl_!lent Branch

Office of the Deputy Administrator

1 Deputy Administrator 28 67,684 67,684

1 Executive Assistant 17 29,028 29,028

1 _Senior Science Re e_arch Specialist 19 33,859 33,859

1 Science Research Specialist II 16 26,878 26,878

1 Science Research Assistant 9 ,' 16,051 16,051

,Laboratory Services Division

-


4 Senior Science Research Specialist - 19 33,859 135,436

2 · Science Research Specialist II 16 26,878 53,756

2 Science Research Specialist I 13- 2j ,436 42,872

- 1 Department Manager II 25 53,730 53,730

1 Driver 4 11,181 11,181

Food Product Development Division


2 Senior Science Research Specialist 19 33,859 67,718 1 - _Sci enceResearch Specialist II 16 26,878 26,878


,Biotechnology Division


_2 Senior S ence Research Specialist 19 33,859 67,718

2 nior Science Research Specialist 19 33,859 67,7

1 Science Research Specialist 11 16 26,878 26,878

of 10

_,

STAFFING PATTERN


No. of

Pos.

Unit/Position Title

Salary

Grade

Monthly

Salary

(NBC 540)

Sub-Total

,Zamboanga Research Center

'Office of the Department Manager

De_p ar:!_m _ t Man_i!_ger Ill 26 58,028 58,028

Administrative Officer Ill 18 31,351 31,351

iSupply Officer II 14 23,0 _ 23,044

1 --A-ccountant Ill 19 33,859 33,859 1 Cashier II 14 23,044 23,044 1 iBookkeep 8 14,9 14,931 1 Accounting Clerk 8 14,931 14,931

1 Farm Superintendent I 18 31,351 31,351

_! [Driver 4 11,181 11,181

Plant Genetic Resources Conservation and Utilization Division

1 Division Chief Ill 24 49,750 49,750 2 .Senior Science Research Specialist 19 33,859 67,718 1 Science Research Specialist II 16 26,878 26,878 1 • Science Research Specialis_t I _ _ 13 21,436 21,436

1. on-Food Product Development Division

1 !D ivisionChief Ill 24 49,750 49,750

2 Senior Science Research Specialist 19 33,859 67,718

1 Science Research Specialist II 16 26,878. 26,878

1 Science Researcb_Speciali !_ 13 21,436 2--'1,_43_6

43 Sub-Total, Research Centers 1,366,234

REGION I-IVB

Office of the Regionai Manager

1 Regional Manager 26 58,028 58,028

1 .Project Development Officer IV 22 42,652 42,652

2 Project Development Officer Ill 18 31,351 _§2,702

2 Coconut Production Regulation Officer 111 15 24,887 49,774 1 Driver II 4 11,181 11,181

Administrative and Finance Unit Accountant 111 19 33,859 33,859

· c ashier II 14 23,044 23,044

;AccountingClerk Ill 8 14,931 14,931 Bookkeeper 8 14,931 14,931

Administrative Officer Ill 18 31,351 31,351 Supply 9fficer II 14 23,044._ _ 23,044

Field Operations

6 Division Chief I 22 42,652 255,912

6 Senior Agriculturist 18 31,351 188,106 20 Agriculturist 11 15 24,887 497,740

7 Agricl!_lturist I 11 18,549 129,843

of 10

STAFFING PATTERN


No. of

Pos.

UniUPosition Title

Salary

Grade

Monthly

Salary NBC 540

Sub-Total

REGION IVA

Office oUhe Regional Manager

Regional Manager

1 Project Development Officer IV

2 :Project Development Officer Ill

2 Coconut Production Regulation Officer Ill

Driver II

Administrative and Finance Unit

1 Accountant Ill

1 Cashier II

1 Account g Clerk Ill

1 -Bookkeeper

1 Administrative Officer 111 1 Supply Officer II

Field OQerations

4 Division Chief t 4 Senior Agriculturist

30 AgriculturistTI - -

10 Agriculturist I

fREGION V

_Office of the Regional Manager

1 Regional Manager


2 Pr:. ject Deyelo ment Officer Ill 2 Coconut Production Regulation Officer Ill 1 Driver II


Accountant Ill

Cashier II

Accounting Clerk Ill

Bookkeeper

. Administrative Officer Ill

J,upply Officer 11

Field OQerations

6 Division Chief I

6 Senior Agriculturist

40 Agriculturist II

13 A_g_riculturist I

26

58,028

58,028

22 42,652 42,652

18 31,351 62,702

15 24,887 49,774

4 11,181 11,181

19

33,859

33,859

14 23,044 23,044

8 14,931 14,931

8 14,9?1 14,931

18 31 , 351 31 , 351

14 23,044 23,044

22

42,652

170,608

18 31,351 125,104

15 24,887 746,610

11 18,549 185,490

26

58,028

58,028

22 42,652 42,652

18 31,351 62,702

15 24,887 49,774

4 11,181 11,181

19

33,859

33,859

14 23,044 23,044

8 14,931 14,931

8 14,931 14,931

18 31,351 31,351

14 23,044 23,044

22

42,652

255,912

18 31,351 188,106

15 24,887 995,480 11 18,549 241,137

REGION VI

58,028 58,028

42,652 42,652

31,351 ,702

24,887 49,774

11,181 11,181

Office of the Regional Manager

Regional Manager 26

1 Project Development Officer IV 22


2 _Coconut Production Regulation Officer Ill 15

Driver II 4

STAFFING PATTERN


UniUPosition Title

Salary

Mon.!_llly

Salary

Sub-Total

Pos. Grade (NBC 540\


1 Accountant Ill 19 33,859 3,859

1 Cashier II 14 23,044 23,044

1 1AccountingClerk Ill 8 14,931 14,931

1 · Bookke_epe_r _ - 8 14,931 14,931

1 Administrative Officer Ill 18 31,351 31,351

1 Supply Officer II 14 23,044 23,044

I

:Field Operations

4 Division Chief I 22 42,652 170,608

- - - -4 -. S,--e- nior Agriculturist 18 31,351 125,404

1_2_ Agriculturist II 15 24,887 298,644

4 Agriculturist I 11 1 549 74,196

REGION VII

Project Development Officer IV

1


!AccountantIll

19

33,859

33!._8?9

1 !c ashier II 14 23,044 23,044

1 _Accounting Clerk 111 8 14,931 14,931

1 . Bookkeeper 8 14,931 14,931


_)__ Suepl y Officer 11 14 23,044 23,044

Field Operations

3 Division Chief I 22 ! ,652 127,956

3

12- ISenior Agriculturist

Agriculturist II

18

15

31,351

24,887

94,053

298,644

4 Agriculturist I 11 18,549 74,196

- - - - -

- OFFICEOF THE REGIONAL MANAGER


1 _Project Development Officer IV 22 42,652 42,652

2 P_r_s:>ject Development Officer Ill 18 31,351 62,702

2

1

9oconut Production Regulation Officer 111

Driver II -

15

4

24,887

11,181

49,774

11,181


1 Accountant Ill 19 33,859 33,859

1 Cashier II 14 23,044 23,044


1 Bookkeeper 8 14,931 14,931


1 Supply Officer 11

Page 7 of 10

14 23,044

GL

23,044

.Office of the Regional Manager

IRegional Manager

1 I

I--2---

P-roject Development Officer Ill

- 2 ' CocProduction Regulation Officer Ill

1 - Driver II

REGIONVIII

26

22

18

15

4

5 028

.652

31,351

24,8 7

11,181

58,Q28

42,652

62,702

49,774

11,181

, - - 4 ioivisionChief I

STAFFING PATTERN


Monthly

No. of Unit/Position Title Salary Salary Sub-Total

Pos. Grade INBC 5401

Field Operations

6 Division Chief I 22 42,652 255,912

6 Senior Agriculturist 18 31,351 188,106

33 Agriculturist II 15 24,887 821,271

11 Ag_riculturist I 11 18,549 204,039

REGION IX

.Officeoft e Regional Manager


1 Project Development Officer IV 22 42,652 42,652

2- :Pro}ect De_v_elopment Office 18 31,351 62,702

2 Coconut Production Regulation Officer Ill 15 24,887 49,774 1 :-Driver II ·

r 4 11,181 11,181

'Administrativeand Finance Unit

Accountant Ill 19 33,859 33,859

Cashier II 14 23.044 3,044

Accounting Clerk 111 8 14,931 14,931

Bookkeeper 8 931 _14 , 931

·•-Administra-tive Officer Ill 18

Supply Officer II 14

Fiekl Operations -

22

4 . Senior griculturist 18 33 Agriculturist II 15

11 Agriculturist I 11

REGION X

· Office oftheRegional Manager

1 Regional Manager 26

1 Project Development Officer IV -

22

2 Project Development Offic r Ill 18

2 Coconut Production Regulation Officer Ill 15

1 Driver II 4

:Administrativeand Finance Unit

1 Accountant Ill 19

1 Cashier II 14

1 Accounting Clerk Ill 8

_ 1 Bookk eper 8

1 Administrative Officer Ill 18

1 Supply qtticer 11 14

Field Operations

3 Division Chief I 22

-- 3 Senior Agriculturist 18

27 Agriculturist II 15

9 Agriculturist I 11

Page 8 of 10

31,351

23,044

42,652

31,351

24,887

18,549

58,028

42,652

31,351

24,887

11,181

33,859

23,044

14,931

14,931

31,351

23,044

42,652

31,351

24,887

18,549

31,351

23,044

170}i0

125,404

821,271

204,039

58,028

42,652

62,702

49,774

11,181

33,859

23,044

14,931

14,931

31,351

23,044

127,956

94,953

671,949

166,941

of 10

STAFFING PATTERN


No. of

Unit/Position Title

Salary

Monthly

Salary

Sub-Total

Pos. Grade (NBC 5401

REGION XI

Office oUhe Regional Manager


1 Project _Qevelopment Officer IV 22 42,652 42,652

2 Project Development Officer Ill 18 31,351 62,702

2 C oconut Production Regulation Officer 111 15 24,887 49,774

1 Driver II 4 : 11,181 11,181


1 Accountant Ill 19 33,859 33,859

1 Cashier II 14 23,044 23,044

1 Accounting Clerk Ill 8 11 31 14,931

1 Bookkeeper 8 14,931 14,931

1 ,AdministrativeOfficer Ill 18 31,351 31,351

1 · Supp-ly Officer II 14 23,044 23,044

-


Accountant Ill

Cashier II

1 Accounting Clerk Ill

f-- 1 Bookteeper

1 Administrative Officer Ill

_ 1 Sue_e!_y_ Officer II

Field Operations

5 Division Chief I

5 Senior Agriculturist

15 Agriculturist II

5 Agriculturist I

REGION XIII


1 Regional Manager


2 Project Development Officer Ill

2 Coconut Production Regulation Officer Ill

1 Driver II

19 33,859

14 23,044

8 14,931

8 14,931

18 31,351

14 23,044

22 42,652

18 31,351

15 24,887

11 18,549

26 58,028

22 42,652 18 31,351

15 24,887

4 11,181

33,859

23,044

14,931

14,931

31,351

23,044

213,260

156,755

373,305

92,745

58,028

42,652

62,702

49,774

11,181

Field Operations

3 IDivision Chief I 22 42,652 1 ?_,956

3 _S nior Agriculturist 18 31,351 94 , 053


11 i Agriculturist I 11 18,549 204,039

REGION XII

Iofficeof the Regional Manager



2 Project Development Officer Ill 18 31,351 62,702

2 Coconut Production Regulation Officer Ill 15 24,887 49,774

1 Driver II 4 11,181 11,181

of 10

STAFFING PATTERN


No.of Unit/Position Title 1----

Pos.

Salary

Grade

Monthly

Salary

INBC 540)

Sub-Total

1

1

1

1

1

1

-

3

;Administrativeand Finance Unit

Accountant Ill

Cashier II

Accounting Clerk Ill

Bookkeeper

Administrative Officer Ill

Supe_ly Officer II

Field O(!erations

Division Chief I -

REGION XIV


,

-Division Chief I

19

14

8

8

18

14

22

3 :Senior Agriculturist 18

18 - Agriculturist II 15

6 _A g_ricul _turist I - - -

11

1 Regional Manager . - 26 58,028 58,028

-


2 Project Development Officer 111 - 18 31,351 -- 62,702

2 Coconut Production Regulation Officer Ill 15 24,887 49,774

1 Driver II 4 11,181 11,181

:'Administrativeand Finance Unit --


1 Supply_Officer II 14 23,044

-

23,044

Field O(!erations

4 22 42,65_? 170,608

4 Senior Agriculturist - -

18 31,351 125,404


1 Accountant 111 19 33,859 33,859

1 Cashie-r II 14 23,044 23,044


- 1 Bookkeeper 8 14,931 14,931

9 - Agriculturist I

658 Sub-Total, Regional Offices

826 GRAND TOTAL

-

- 11

--

TOT

- 18,549

- - - -

AL SALARIES

166,941

17,481,117

22,787,308

of 14

ANNEX D

GOVERNING BOARD

Formulate and adopt a general program of development for the coconut and other palm oils industry, and evaluate existing policies, programs having to do with industry development and to integrate and coordinate the various facets of such activities into the approved general development program.

Recommend to the President of the Philippines and, upon,:his approval to effect the integration of agencies charged with the prosecution of certain aspects of the industry development to attain efficient and effective implementation of the general program.

Direct and manage the affairs of the Authority and approve, subject to final action of the Presiden,tthe annual and supplemental budget of the·PCA which may be submitted to the Board by the PCA Administrator from time to time.

Receive and administer funds provided by laws and borrow necessary funds for the purpose of financing programs and projects deemed vital and necessary for the attainment of its goals and objectives.

OFFICE OF THE CORPORATE SECRETARY

Render administrative and technical services to the PCA Governing Board.

Repository of minutes of board meetings and other deliberations/ transactions of the Board of Directors and safekeep the PCA seal.

Prepare Board Resolution, Corporate Secretary Certificate and coordinate with various departments for Board actions that will be acted upon when necessary.

Attend Board Management and Executive Committee Meetings and record deliberations, review transcripts of deliberations, letters, reports and other forms of correspondence.

Coordinate with members of the Board Members/ ManagemenU Executive Committee Members for the schedule of activities and meetings.

INTERNAL AUDIT DEPARTMENT

Advise top management on all matters relating to management control and operations audit.

Conduct management and operations performance audit of PCA organizational units and determine the degree of compliance with established objectives, policies, methods and procedures.

Review and appraise systems and procedures, organizational structures, assets and management practices, accounting and other records, reports and performance standards.

Analyze and evaluate management deficiencies and assist top management to solve problems by recommending realistic courses of action.

of 14

Ascertain the proper allocation and utilization of funds. manpower and other physical

resources. Develop plans and programs relative to the improvementof the organization:

review existing methods, procedures and systems and make recommendation.

Conduct audit, evaluate audit findings: determine the extent of compliance with

established laws, rules and guidelines and standards; prepare audit reports and monitor

actions taken on audit findings/recommendations.

Review circular and other issuances prepared by concerned organizational units to

ensure consistency of content with existing policies and regulations.

Coordinate with the Department of Budget and Management. Cgmmission on Audit and

other government agencies on matters relative to organization and audit.


In accordance with the policies and plans enunciated by the Board, direct and manage

the day to day affairs and business of the Authority and be responsible for the discharge

of powers prescribed by the PCA Charter.

Subject to the approval of the Board, recommend/establish and maintain organization

with specific functions and responsibilities for each operating unit.

With the approval of the Board, appoint/fix the number of such officials and employees

as maybe necessary for the proper discharge of its functions and responsibilities and

remove, suspend and otherwise discipline, for just cause, any subordinate personnel

thereof.

Take over-all supervision of the PCA Regional Offices on field extension and agricultural

development programs/projects and activities including oversight implementation of the

same.

Submit to the President, thru the Board, within thirty days after the close of each Fiscal

Year an annual report of operation and accomplishment during the period.

CORPORATE PLANNING OFFICE

Provide recommendations in determining medium and long term corporate objectives.

Prepare the Authority's corporate plan and formulate strategies taking into consideration

corporate response to national development goals and objectives of the agency.

Design master plan and contingency plan in implementing strategic alternatives and

undertake policy formulation and review.

Formulate and maintain an integrated information system for the PCA and monitor,

evaluate, prepare and submit periodic report on status of implementation of Agency's

plans and programs for information and decision making of top management, other

government agencies and private organization.

Develop the agency's databases.

of 14

ASSESSMENT AND MONITORING OFFICE

Assess and collect PCA fees as mandated under PD No. 1468 as amended by PD 1854.

Process, assess, monitor, evaluate, verify and reconcile PCA fee payments against

reports submitted by companies, export data gathered from the Bureau of Customs and reports submitted by PCA Regional Offices on purchases/receipts, domestic and export sales, production and inventory of copra, husked nuts or their equivalent and other

coconut products subject to PCA fee assessment.

Evaluate and reconcile intercompany transactions regarding receipts/sales of company

against suppliers/buyers' report of crude coconut oil, to detern:,ine unpaid PCA fees.

Conduct research and investigation of companies with overdue accounts and unsubmitted reports and recommend legal action thereof.

Prepare and issue certification on status of compliance of companies on the PCA fee and on the submission of reports needed for registration.

LEGAL AFFAIRS OFFICE

Provide legal services for the protection of corporate rights, interest and property of the agency.

Appear before the courts and other quasi-judicial bodies in the prosecution and/ or defense of all cases involving the agency.

Conduct evaluation and investigation of complaints for violation of RA 8048, PD 1468 and PO 1854.

File criminal cases and prosecute violators of RA 8048 and civil cases for collection related matters and prosecute violators of different PCA rules and regulations i.e. non payment of PCA fees, non registrationwith PCA, etc.

Conduct fact-finding investigations and formal investigations of administrative cases and

coordinate with appropriate agencies in the prosecution of criminal cases.

Undertake research work on laws, rules and regulations affecting the operation of the agency; formulate and recommend the enactment of laws, executive orders, circulars and memoranda to carry out the same.

Formulate, monitor and evaluate the enforcement activities of the agency and recommend improvement to management.

Render legal advice on all matters regarding project implementation and systems operation activities of the agency.

Review all contracts, agreements and other legal instruments that may be entered into by the agency with private entities and other government instrumentalities for legal validity.

Prepare legal documents, provide assistance to other needs of clients (affidavits, acknowledgemen,ts clearances, certifications, memoranda of agreement, service contracts, etc.) and review MOAs/contracts referred to it.

of 14

OFFICE OF THE DEPUTY ADMINISTRATOR FOR

ADMINISTRATIVE AND FINANCE

Plan, organize, direct and control the financial activities of the agency to achieve

optimum allocation and utilization of its resources and increase corporate income.

Plan, organite, direct and control the administrative services of the agency.

Supervise and control the administrative and financial management activities of the agency.

Review and evaluate plans, proposals, programs and actlvities of the various

departments and see to it that they adhere to policies and standards.

Exercise functional supervision over all field offices on matters within his mandated responsibilities.

FINANCE DEPARTMENT

Conduct assessment of financial operations of the PCA to effect better financial management.

Processing of all claims including loan applications, payment/receipt of collection, recording and maintenance of books of accounts for all financial transactions, and the preparation and analysis of individual and consolidated financial statements.

Establish and maintain a sound accounting system and financial controls consistent with the needs of management and the usual accounting and auditing laws, rules and regulations.

Develop plans and programs for a more effective and efficient management of funds.

Manage and safeguard the financial resources of the agency.

Prepare, consolidate and control the annual Corporate Operating Budget and monitor implementation thereof.

ACCOUNTING DIVISION

Develop, recommend and implement a sound accounting system, and standard operating procedures and guidelines affecting managemen,tavailment and utilization of funds, corporate or otherwise.

Oversee and evaluate the performance of the responsibility centers under the division relative to their functions and responsibilities.

Maintain good coordination with other government agencies like the Department of Agriculture (DA) Commission on Audit (COA), Department of Budget and Management (DBM), Bureau of the Treasury (BTr) and other PCA's departments/divisions/regional offices/projects management office, concerned with financial management of COB and projects under the trust liability accounts.

Direct the efficient processing of all claims and agency claims/ bills to debtors.

of 14

Prepare and submit timely and accurate financial statements, project financial reports

and other accounting reports to managemen,t and concerned government agencies.

Exercise administrative control and supervision on overall operations of the Accounting

Division including enforcement of the agency's policies with respect to work assignment,

employee performance, training, promotion, attendance , discipline and other personnel

and administrative matters.

BUDGET DIVISION

Develop, improve and implement budgetary methods , procedures and guidelines.

Prepare Corporate Operating Budget for submission to the DBM and other budgetary

reports for management information and as required by other agencies.

Evaluate and review proposed·budget of the different departments and regional offices of

the agency for submission of the budget proposal for program and projects covering a

certain budget year to the DBM through the DA.

Assist the agency during budget hearings, deliberation in coordination with other agencies.

Control funds/ identify the charging of funds and issue and control sub-allotment advice by responsibility areas.

Prepare statement of allotment and Notice of Cash Allocation (NCA) received from DBM

and prepare request for the release of NCA, Special Allotment Release Order (SARO)

for submission to the DBM covering the Authority's national government subsidy and/ or

funds under the Special Account in the General Fund.

Process vouchers, payrolls, purchase requests, contracts and prepare allotment advice.

Maintain close coordination with other departments in accomplishing DBM forms.

Monitor corporate financial performance and report on variances to plans and forecasts.

Administer and coordinate corporate-wide financial planning process and support systems.

COLLECTION AND DISBURSEMENT DIVISION

Develop plans and programs for a more effective and efficient management of funds of the agency.

Undertake the payment of obligations and the receipt and deposit of the different collections in the Central Office.

Undertake investment of funds and maintain and safeguard investment records in the Central Office.

Prepare disbursement, collection and related reports of Central Office for submission to

Accounting Division and agencies authorized to receive such reports.

Maintain records of disbursements and collections together with the supporting documents of Central Office.

of 14

Monitor the cash position of PCA and prepare reports for management use.

Handle the procurement of checks and Official Receipts for use of Central Offic8.

Process Application of Bond of Accountable Officers in the Central Office.

ADMINISTRATIVE AND GENERAL SERVICES DEPARTMENT

Formulate/ update plans, programs, policies, guidelines and procedures pertaining to

personnel management and development programs, procurement and property

management, building and facilities maintenance, and records' management, monitor

their implementation.

Develop/administer/implement plans and programs on merit selection, motivation and

utilization awards and incentives, performance evaluation, employee relations, position

classification and pay plans, employee benefits and welfare program.

Formulate, recommend and implement policies and guidelines on record management program.

Administer the performance appraisal system and develop measure for improvement.

Plan, develop and integrate a comprehensive human resource development program.

Maintain liaison with the CSC, DBM, GSIS, DA and other government and private agencies.

Undertake the procurement of supplies, materials, equipment spare parts and contract

service for Central Office; support procurement requirement of field offices.

Undertake the receipt, storage, insurance, inventory and disposal of property.

Undertake the operation and maintenance of building and facilities at Central Office.

Responsible for the overall general security of the agency and coordinate with

appropriate bodies involved in providing security and intelligence services.

GENERAL SERVICES DIVISION

Formulate and update plans, programs, policies, guidelines and procedures pertaining to building and facilities maintenance and monitor implementation.

Operate and maintain electro-mechanical facilities, electronics communication facilities, radio communication facilities and audio-visual equipment.

Maintain cleanliness/sanitation/beautification/functionality of facility.

Operate and maintain equipment pool and repair shop at the Central Office.

of 14

HUMAN RESOURCE DIVISION

Plan and develop short and medium-range programs on human resource management

and development.

Implement approved plans and programs on merit selection, employee motivation and

utilization, career development, employee relations .

Implement the position classification and pay plans of the agency, assist/recommend

solutions towards the formulation of specification and qualification requirements for new

position or in the revision of such plans and programs.

Administer the performance appraisal system of the agency and draw up strategies or

measures for its continuing monitoring/update.

Implement the benefits and welfare program of the agency.

Plan, develop and administer the training and manpower development program of the agency.

Maintain liaison with the CSC, DBM, GSIS, DA and other government and private

agencies.

Establish and maintain a computer-based Human Resources Information System.

Conduct personnel inspection and audit.

Formulate and update plans, programs, policies, guidelines and procedures for a

system-wide records management program and monitor their implementation; maintain

uniform system for the agency.

Undertake receipt, filing and release of correspondences, document, checks and other issuances.

PROPERTY DIVISION

Formulate/ update plans, programs, policies, guidelines and procedures pertaining to

procurement and property management and monitor implementation.

Undertake the procurement of supplies, materials, equipment, spare parts and contract

services for Central Office; support procurement requirements of field offices.

Attend to all matters pertaining to implementation requirements for the procurement of supplies, materials and equipment.

Undertake the receipt storage, issuance, inventory and disposal of property.

Assist and provide administrative support to Bids and Awards Committee (BAC)

Develop and implement training/seminar to enhance staff capability.

of 14

OFFICE OF THE DEPUTY ADMINISTRATOR FOR OPERATIONS

Plan, coordinate, direct and control the overall coconut and other palm oil industry development program of the agency.

Formulate plans and programs for the formation, development and strengthening of coconut farmers organization.

Formulate and recommend guidelines, standards and criteria for the implementation of coconut industry development programs and ensure the successful delivery and monitoring of programs through the provision of efficient, quality and cost effective agricultural development services

Supervise and coordinate the overall implementation of field trade regulatory functions including oversight implementation of the same.

Manage and supervise the development of plans and programs in areas of market research and promotions, trade relations, investment promotions, monitoring of and field oversight implementation of trading rules and regulations, Sanitary and Phyto Sanitary requirements, Good Managing Practices and Hazard Analysis and Critical Control Point measures aimed at expanding the domestic and export markets and maintaining the country as a reliable supplier of coconut and oil palm products.

TRADE ANO MARKET DEVELOPMENT DEPARTMENT

Plan, coordinate, direct and control the overall trade and market development program of the agency.

Plan, organize, direct and control all activities pertinent to trading, marketing, exportation and quality standards of coconut and oil palm products and by-products.

Formulate and recommend guidelines, standards and criteria for the efficient and effective implementation and enforcement of trade and market activities of the agency.

MARKET RESEARCH AND PROMOTIONS DIVISION

Formulate, develop and implement plans and programs in areas of market research and promotions and investments aimed at expanding the domestic and export of coconut and oil palm product.

Prepare and implement development plans and programs for tradition and non-traditional coconut products and markets.

Conduct research and continuing analysis of global market situation of coconut and competing products as well as political and economic issues affecting the marketing coconut products.

Conducts research on existing and potential markets for coconut products and analyze market prospects of new and emerging products.

Undertake trade promotions through participation in trade missions, local and international trade fairs and exhibits and encourage the active participation of private sectors in promotional endeavors.

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Conduct business opportunities and marketing seminars and prepare and disseminate

product profiles and promotion kits.

Provide prospective foreign investors with the current market developments and advise

on market prospects of coconut products and also market-match foreign investors with

local entrepreneurs.

TRADE INFORMATION AND RELATIONS DIVISION

Establish and maintain data bank of all primary and internationaltrade/market data.

Analyze data gathered and provide interpretation of impact o·n trading of coconut oil and other competing oils for use of the management.

Develop institutional linkages with domestic/foreign sources of data/ information and strengthen liaison activities with governmenUprivate entities.

Undertake market intelligence to profile prices, volume of transactions, inventories of local plants and in international shipping terminals.

Serve as PCA's Consumer Action Center and industry liaison center to relate with stakeholders.

Assist and provide forum for resolution of domestic and international trade/market related issues and conflicts

Coordinate/monitor/facilitate the oversight functions of devolved rules and regulations on domestic trading, marketing and exporting of coconut and oil palm products and by - products.

OPERATIONS DEPARTMENT

Provide assistance in the preparation, planning and implementation of agricultural development program and projects geared towards the national coconut/ oil palm industry.

Supervise the effective implementation and monitoring of productivity programs/projects

and in the supervising and monitoring of said program and projects.

Facilitate and strengthen coconut farmers and farmer's organizational development and welfare.

Formulate policies, strategies, guidelines and manual of procedures for coconut farmers to effectively participate in the implementation of coconut development programs/projects.

Develop, review and update policy directions and guidelines on coconut development

program and gather feedback for any enhancement needed.

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FIELD OPERATIONS DIVISION

Plan and coordinate the field implementation of coconut agro-based development programs/ projects.

Conduct evaluation of the field implementation of said development programs/ projects.

Formulate policies, procedural strategies, guidelines and systems to improve the

implementation and the attainment of objectives.

Provide technical assistance in the effective field implementation of programs/projects.

OIL PALM AND OTHER SPECIAL CONCERNS AND PROJECT DIVISION

Plan and coordinate the implementation of special concerns and projects, among others,

RA 8048, Palm Oil Development, Agro-Forest Reserve Development, regional initiative

program.

Evaluate the field implementation of special concerns and projects.

Provide technical support services in the effective implementation of special concerns and projects.

Formulate/ recommend policies, guidelines and systems to improve the implementation of special concerns and projects.

FARMERS' WELFARE AND INSTITUTIONAL DEVELOPMENT DIVISION

Formulate, develop and recommend policies, guidelines and procedures of implementation on socio-economic development programs and projects for the coconut farmers.

Monitor the growth and nurture the development of said small coconut farmers.

Prepare the documentation of the small coconut farmers development on its evolution, membership, organizational status, livelihood projects, impact in the community, credit assistance availment, for the use of management.

Provide assistance or linkages among small coconut farmers organizations, government

agencies, non-governmental organizations to pave way towards socialized credit, market

opportunities, financing and investment in coconut communities.

Coordinate and evaluate the implementation of various coconut farmers' socio-economic infrastructure programs and projects.

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OFFICE OF THE DEPUTY ADMINISTRATOR FOR

RESEARCH AND DEVELOPMENT

Plan, organize, direct and control the research and development activities of the Agency.

Formulate and recommend guidelines, standards and criteria for the implementation of

the various research activities and development programs designed to generate new

knowledge and technologies to increase farms productivity and income.

Supervise and control the research activities in the Research Centers and the services in

the Laboratory Division.

Perform coordination activities with science and technology agencies and communities

towards research capability building and technology transfer.

Direct effective implementation of local and foreign assisted research projects.

LABORATORY SERVICES DIVISION

Provide laboratory services for research, extension, and farming needs of the industry.

Conduct analysis of product samples and inspection of plant facil ities and related activities.

Prepare recommendation based on the results of laboratory analysis.

Provide specific technical support to various programs and projects and quality control

standards for coconut products/ by-products and other products.

OFFICE OF THE DEPARTMENT MANAGER,

ALBAY RESEARCH CENTER

Plan, organize, direct and control the different research and related activities in the Albay Research Center.

Formulate and develop new food uses of coconut, improve existing products, processes and packaging system.

Formulate and develop breeding techniques through biotechnology.

Supervise and monitor the effective implementation of the research and related activities in the Cente

FOOD PRODUCT DEVELOPMENT DIVISION

Develop new food uses, improve existing products, processes and packaging systems

geared towards enhancing the health and nutritional properties of coconut.

Establish piloU processing plant to improve/ optimize efficiencies.

Formulate and develop coconut processing technologies , evaluate and recommend for piloting and commercialization.

Provide technical assistance/training on coconut processing technologies.

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Undertake joint or contract research with private sector to optimize profitability, improve

quality and utilization of by-products

Initiate strategic planning, packaging and implementation of coconut food products

programs and projects.

Provide technical services and advisories to different sectors on the coconut food

products.

BIOTECHNOLOGY DIVISION

Conduct molecular characterization of coconut pests and diseases and their biological

control agent.

Develop appropriate breeding technologies with the application of biotechnology.

Develop, propagate,utilize and promote coconut genetic resources for the benefits of

stakeholders with the use of biotechnology tools and process.

Develop reliable tissue culture protocol for commercialization propagation of elite

coconut planting materials.

OFFICE OF THE DEPARMENT MANAGER,

DAVAO RESEARCH CENTER

Plan, organize, direct and control the different research and related activities in the

DavaoResearch Center.

Formulate and develop improved cultural management practice through soil analysis,

foliar diagnosis, climatic considerationsand field fertilizers trial.

Formulate and develop practical, effective and safe control measures against pests and

diseases of coconut followni g the integratedpest management.

Supervise and monitor the effective implementation of the research and related activities in the Center.

AGRONOMY SOILS AND FARMING SYSTEM DIVISION

Formulate and develop sound and comprehensive farm advisory based on results of yield limiting factors using agronomic and foliar diagnosis, climatic consideration and field fertilizer trials.

Conduct basic and applied research on mineral nutrition, cultural management practices

and different coconut-based farming systems and associated ecosystem.

Conduct production economics and generated technologies.

Develop capability building and implement training of technical and support staff.

INTEGRATED CROP PROTECTION DIVISION

Formulate and develop practical, effective and safe control measures against pests and

diseases of coconut following integrated pest management.

Conduct basic and applied research on the biology and epidemiology of coconut pests.

Undertake study on the cause, origin or etiology of diseases to determine the effective

and acceptable control methods, including resistance screening for identification of

disease resistant planting materials.

Develop capability building and implement training of techn_ic, I and support staff.

OFFICE OF THE DEPARTMENT MANAGER,

ZAMBOANGA RESEARCH CENTER

Plan, organize, direct and control the different r search and related activities in the

Zamboanga Research Center.

Develop economically promising coconut varieties through identification of commercial

varieties and establishment/ maintenance of genetic blocks of local and foreign

population and appropriate breeding technique.

Conduct research for the development of new non-food coconut products and utilization

of coconut into high-value coconut products including farm wastes/ residues.

Supervise and monitor the effective implementation of the research and related activities

in the Center.

PLANT GENETIC RESOURCES CONSERVATION ANO UTILZATION DIVISION

Conduct research on the botanical and genetic aspects of coconut improvement

including the identification of economically promising population and the development of

coconut hybrid for commercial utilization.

Establish and maintain genetic blocks consisting of local and foreign population for

coconut improvement studies.

Undertake continuing research/study for the conservation of plant genetic resources and

its utilization for the benefit of the coconut industry.

NON-FOOD PRODUCT DEVELOPMENT DIVISION

Conduct basic, applied and market oriented researches on coconut-based bio-fuel/ bio

energy, biomass , coir processing and machineries development, composites, furniture,

handicrafts and other high value non-food products.

Conduct manpower training to strengthen capability in R & D.

Provide technical assistance to coconut farmers, entrepreneurs and private sectors.

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REGIONAL OFFICE

Promote, coordinate and harmonize all activities in the coconut sub-sector at the regional level as well as provincial levels.

Promote concerted efforts to develop the local coconut industry.

PROVINCIAL OFFICE

Implement the various programs and projects of the Authority with efficiency and effectiveness.

Support measures to increase production and farm productivity.

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j. alcala - -- 'v,, . da secretary and chairman philippine

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