j33 bpp 11 chem en in

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V1.470

Aug 2004

Closing Operations

SAP AGNeurottstr. 1669190 Walldorf Germany

Bus ness Pro!ess Pro!edure



SAP Best Practices "los ng #$erat ons% BPP

Copyright

& "o$yr g't 2004 SAP AG. All r g'ts reser(ed.

No $art of t' s $u)l !at on may )e re$rodu!ed or transm tted n any form or for any $ur$ose * t'out t'e e+$ress$erm ss on of SAP AG. ,'e nformat on !onta ned 'ere n may )e !'anged * t'out $r or not !e.

Some soft*are $rodu!ts mar-eted )y SAP AG and ts d str )utors !onta n $ro$r etary soft*are !om$onents ofot'er soft*are (endors.

!rosoft/ W ndo*s/ #utloo-/ and Po*erPo nt are reg stered trademar-s of !rosoft "or$orat on.

B / B2/ B2 n (ersal ata)ase/ #S32/ Parallel Sys$le+/ VS3 SA/ A 5/ S3 90/ AS3400/ #S3 90/ #S3400/Ser es/ $Ser es/ +Ser es/ Ser es/ 3#S/ A8P/ ntell gent ner/ We)S$'ere/ Netf n ty/ , (ol / and nform + are

trademar-s or reg stered trademar-s of B "or$orat on n t'e n ted States and3or ot'er !ountr es.

#ra!le s a reg stered trademar- of #ra!le "or$orat on.

N 5/ 53#$en/ #S831/ and ot f are reg stered trademar-s of t'e #$en Grou$.

" tr +/ "A/ Program Ne g')or'ood/ eta8rame/ W n8rame/ V deo8rame/ and ult W n are trademar-s orreg stered trademar-s of " tr + Systems/ n!.

, :/ 5 :/ 5 , : and W " are trademar-s or reg stered trademar-s of W ";/ World W de We)"onsort um/ assa!'usetts nst tute of ,e!'nology.

<a(a s a reg stered trademar- of Sun !rosystems/ n!.

<a(aS!r $t s a reg stered trademar- of Sun !rosystems/ n!./ used under l !ense for te!'nology n(ented andm$lemented )y Nets!a$e.

a+ B s a trademar- of yS=: AB/ S*eden.

SAP/ >3 / mySAP/ mySAP.!om/ +A$$s/ +A$$/ and ot'er SAP $rodu!ts and ser( !es ment oned 'ere n as *ellas t'e r res$e!t (e logos are trademar-s or reg stered trademar-s of SAP AG n Germany and n se(eral ot'er!ountr es all o(er t'e *orld. All ot'er $rodu!t and ser( !e names ment oned are t'e trademar-s of t'e rres$e!t (e !om$an es. ata !onta ned n t' s do!ument ser(es nformat onal $ur$oses only. Nat onal $rodu!ts$e! f !at ons may (ary.

,'ese mater als are su)?e!t to !'ange * t'out not !e. ,'ese mater als are $ro( ded )y SAP AG and ts aff l ated!om$an es @ SAP Grou$ for nformat onal $ur$oses only/ * t'out re$resentat on or *arranty of any - nd/ andSAP Grou$ s'all not )e l a)le for errors or om ss ons * t' res$e!t to t'e mater als. ,'e only *arrant es for SAPGrou$ $rodu!ts and ser( !es are t'ose t'at are set fort' n t'e e+$ress *arranty statements a!!om$any ngsu!' $rodu!ts and ser( !es/ f any. Not' ng 'ere n s'ould )e !onstrued as !onst tut ng an add t onal *arranty.

& SAP AG of 29




Icons

Icon Meaning

"aut on

+am$le

Note

>e!ommendat on

Synta+

Typographic Conventions

Type Style Description

Example text Words or !'ara!ters t'at a$$ear on t'e s!reen. ,'ese n!lude f eldnames/ s!reen t tles/ $us')uttons as *ell as menu names/ $at's ando$t ons.

"rossCreferen!es to ot'er do!umentat on.

Example text m$'as ed *ords or $'rases n )ody te+t/ t tles of gra$' !s and ta)les.5A P: , 5, Names of elements n t'e system. ,'ese n!lude re$ort names/

$rogram names/ transa!t on !odes/ ta)le names/ and nd ( dual -ey*ords of a $rogramm ng language/ *'en surrounded )y )ody te+t/ fore+am$le/ S : ", and N": .

Example text S!reen out$ut. ,' s n!ludes f le and d re!tory names and t'e r $at's/messages/ sour!e !ode/ names of (ar a)les and $arameters as *ell asnames of nstallat on/ u$grade and data)ase tools.

EXAMPLE TEXT Deys on t'e -ey)oard/ for e+am$le/ fun!t on -eys @su!' as F2 or t'eENTER -ey.

Example text +a!t user entry. ,'ese are *ords or !'ara!ters t'at you enter n t'e

system e+a!tly as t'ey a$$ear n t'e do!umentat on. <Example text> Var a)le user entry. Po nted )ra!-ets nd !ate t'at you re$la!e t'ese

*ords and !'ara!ters * t' a$$ro$r ate entr es.

& SAP AG Page of 29




Abbreviations

> >eEu red entry f eld

@used n t'e endCuser $ro!edures

# #$t onal entry f eld


" "ond t onal f eld


& SAP AG of 29




Contents"los ng #$erat ons.............................................................................................................................. 7

Pur$ose............................................................................................................................................ 7

ntrodu!t on to Pre$are 8 nan! al Statements...............................................................................7

"urrent Assets and #t'er Asset tems............................................................................................. 7

>e!urr ng ntr es.......................................................................................................................... 7

Pur$ose.............................................................................................................................. ...... 7

PrereEu s tes............................................................................................................................. 7

Pro!ess ng a >e!urr ng ntry o!ument......................................................................................F

nter ng a o!ument................................................................................................................ F

"'ang ng/ s$lay ng/ and elet ng a o!ument......................................................................9

: st of >e!urr ng ntry #r g nal o!uments............................................................................ 10

"arry ng #ut >e!urr ng ntr es............................................................................................... 10

>unn ng a Bat!' n$ut Sess on............................................................................................... 11

s$lay ng a Posted o!ument............................................................................................... 12

>egrou$ ng G>3 > A!!ounts................................................................................................ ...... 1

General nformat on................................................................................................................ 1

Pre$arat ons for >egrou$ ng...................................................................................................1

>egrou$ ng G>3 > "lear ng A!!ounts.....................................................................................14

#ut$ut : st........................................................................................................................... ... 18ore gn "urren!y Valuat on........................................................................................................ 16

Valuat ng 8ore gn "urren!y Balan!e S'eet A!!ounts.............................................................16

Perform ng t'e Valuat on.........................................................................................................1F

Valuat ng #$en tems.............................................................................................................. 19

Perform ng t'e 8ore gn "urren!y Valuat on............................................................................ 20

Balan!e "onf rmat ons H "ustomers 3 Vendors..........................................................................21

General nformat on................................................................................................................ 21

"arry ng #ut Balan!e "onf rmat ons.......................................................................................21

Pre$ayments and A!!rued n!ome 3 A!!rued +$ense and eferred n!ome...........................2 A!!rual 3 eferral Post ng....................................................................................................... 2

nter ng A!!rual 3 eferral Post ngs.................................................................................... ...24

>e(ers ng A!!rual 3 eferral Post ngs.....................................................................................26

"los ng >e$orts.......................................................................................................................... 27

Balan!e S'eets and PI: Statements..................................................................................... 27

& SAP AG Page of 29




& SAP AG of 29




Closing Operations

Purpose,' s Bus ness Pro!ess Pro!edure s also n!luded n Bu ld ng Blo!- <0 / )ut due to t'e !'ange ofta+ sett ngs/ *e s'ould use t' s BPP nstead of t'e one n <0 .

Introduction to Prepare Financial Statements,'e SAP >3 System ena)les you to $re$are (ar ous d fferent f nan! al statements%

• A!!rual 3 deferral $ost ng

• >e!urr ng entr es

• 8ore gn !urren!y (aluat ons

• Value ad?ustments

• Balan!e !onf rmat ons

• Balan!e S'eet and Prof t and :oss generat on

Current Assets and Other Asset Items

Recurring ntries

Purpose,'ese are entr es t'at are made on a regular )as s )y t'e re!urr ng entry $rogram and o!!ur as aresult of re!urr ng entry do!uments. >e!urr ng entr es are s m lar to stand ng orders * t' )an-s forde) t ng rent/ !ontr )ut on $ayments/ or loan re$ayments d re!tly.

Jou ma-e re!urr ng entr es for )us ness transa!t ons t'at o!!ur regularly @rent and nsuran!e!ontr )ut ons . ,'e follo* ng data does not usually !'ange%

• Post ng -ey• A!!ount• Amounts

Jou enter t' s data/ *' !' ne(er !'anges/ n a re!urr ng entry do!ument. ,' s do!ument does notresult n transa!t on f gures )e ng u$dated. ,'e re!urr ng entry $rogram uses t' s do!ument to!reate a!!ount ng do!uments.

Prere!uisitesf you *ant to use t' s met'od/ you 'a(e to enter a re!urr ng entry do!ument/ *' !' t'e system uses

as a referen!e. ,'e re!urr ng entry do!ument s not an a!!ount ng do!ument and/ t'erefore/ doesnot alter t'e a!!ount )alan!e.

Ne!essary master data !reated n t'e system.

& SAP AG of 29




Processing a Recurring ntry Document

ntering a DocumentJou !an enter re!urr ng entry do!uments for !ustomers/ (endors/ and t'e general ledger.

1. A!!ess t'e transa!t on !'oos ng one of t'e follo* ng na( gat on o$t ons%

SAP R"# Menu Accounting Financial Accounting @e.g. AccountsPayable Document Entry Reference Documents

Recurring Entry Document

Transaction code F$D%2. On the Enter Recurring Entry: Header Data screen, make the following entries

Field name Description R"O"C &ser action andvalues

Comment

"om$any"ode

> BP01

Recurringntry Run

8 rst >un on > 013013!urrent 8J S$e! f es *'en t'ere!urr ng entrydo!ument s to )e$osted for t'e f rst t me.

:ast >un on > 123 13!urrent 8J S$e! f es *'en t'ere!urr ng entrydo!ument s to )e$osted for t'e last t me.

nter(al nont's

> 1 ont'ly

>un ate > 2 S$e! f es t'e day on*' !' t'e do!ument s$osted as a $ost ngdate.

Document 'eaderIn(ormation

n t'ese f elds/ youenter t'e nd ( dual datafor t'e do!ument t'at sto )e $osted. ,'e data

for a lease nstallment$ayment 'as )eendef ned as an e+am$le.

o!ument ,y$e

> D>

"urren!y3>ate

> N>

& SAP AG Page F of 29




>eferen!e > >entC#ff !e 1

First line item

PstDy > 1

A!!ount > BP01

nter )e*t entry screen

Amount > 00

Bus.Pla!e 3Se!tn

Se!t on!ode

$P+% nter t'e Se!t on !odef t'e +tended * t'

'old ng ta+ s )e ngused and , Sdedu!t on s to )e madefor t' s (endor

,e+t > :eas ng nstallment$ayment

PstDy > 40

A!!ount > F0 2000 Pr nt ng and Stat onery

nter )e*t entry screen

Amount > 00

"ost "enter > 1101

,e+t "o$y ng ma!' ne' re

. Sa(e t'e do!ument and ma-e a note of t'e do!ument num)er for t'e follo* ng transa!t ons.o!ument 9100000055 *as stored n !om$any !ode BP01

,'e do!ument s no* entered as a re!urr ng entry do!ument/ )ut 'as not yet )een $osted to t'e(endor a!!ount and General :edger A!!ount. ,'e do!ument s ass gned a se$arate do!umentnum)er.

Changing, Displaying, and Deleting a Document

1. A!!ess t'e transa!t on !'oos ng one of t'e follo* ng na( gat on o$t ons%

SAP R"# Menu Accounting Financial Accounting @e.g. Accounts

Payable Document Reference Documents Recurring Entry Document Change / Display / Delete

Transaction code F$D-"F$D#"F./0

2. To display or change a recurring entry document, On the Display RecurringDocument: nitial !creen or Change Recurring Document : Initial Screen, make thefollowing entries:

& SAP AG of 29




. ,'e system d s$lays a l st of t'e e+ st ng re!urr ng entry or g nal do!uments. Jou !an sele!tdo!uments t'at are st ll to )e e+e!uted/ and3or do!uments t'at * ll not )e e+e!uted unt l t'e ne+tt me t'e re!urr ng entry $rogram s run.

4. ,'e l st d s$lays t'e date of t'e ne+t $ost ng run.

Carrying Out Recurring ntries

1. A!!ess t'e transa!t on us ng one of t'e follo* ng na( gat on o$t ons%

SAP R"# Menu Accounting Financial Accounting @e.g. AccountsPayable Periodic Processing Recurring Entries Execute

Transaction code F.%2

2. On the Create Posting Documents from Recurring Documents screen, make thefollowing entries:


Comment

"om$any "ode > BP01

8 s!al Jear > "urrent 8J

3eneralSelections

SettlementPer od

> 013013!urrent 8J H13013!urrent 8J

Outputcontrol

Bat!' n$utSess on Name

> > " > NG

ser Name # Jou !an also restr !t t'ed s$lay to do!umentsentered )y ?ust oneuser.

+e!ute @8F ,'e system d s$layst'e message !essionREC'R () #ascreated*

Running a $atch Input Session


SAP R"# Menu !ystem !er+ices ,atch nput !essions

& SAP AG of 29




Transaction code SM#/

2. Select the session RECURING and choose Process ( F8 !

. #n t'e Process !ession REC'R () s!reen/ ma-e t'e follo* ng entr es%


Comment

Pro!ess38oreground

# All t'e s!reens ared s$layed and 'a(e to )e!onf rmed * t' Enter .

s$lay rrors#nly

# A!t (ate ,'e do!uments are not$osted n t'e foregroundMonly do!uments * t'errors are d s$layed/*' !' you !an !orre!t.

Ba!-ground # ,'e do!uments are not$osted n t'e foreground.

o!uments * t' errorsrema n n t'e sess onand !an t'en )e$ro!essed and !orre!ted

n t'e foreground.

4. >un t'e )at!' n$ut sess on.

Please !'e!- manually *'et'er all do!uments of a sess on *ere $osted. Jou !an see t' s

s t'e sess on o(er( e*.f a sess on *as processed in the foreground / t'e sele!t on s!reen !ession !uccessfullyProcessed a$$ears after t'e $ost ng. "onf rm t'e sele!t on s!reen * t' Enter .

Displaying a Posted DocumentJou !an d s$lay t'e $osted do!ument ( a t'e l st of o$en (endor tems.


SAP R"# Menu Accounting Financial Accounting Accounts Payable nformation !ystem Reports for Accounts Payable

Accounting "endors: tems &ist of "endor -pentems for Printing

Transaction code S4A1R456+%-+5#

2. On the &ist of "endor -pen tems screen, make the following entries:

Field name Description R"O"C &ser action and values Comment

& SAP AG of 29




Vendor A!!ount

> BP01

"om$any"ode

> BP01

+e!ute @8F

. ,o d s$lay t'e !'ange to t'e sour!e do!uments aga n/ $ro!eed as des!r )ed $re( ously @8.1for t'e l st of sour!e do!uments. ere you !an see t'at t'e date for t'e ne+t e+e!ut on 'as!'anged.

Regrouping 3R"IR Accounts

3eneral In(ormation,'e re$ort analy es G>3 > !lear ng a!!ounts on a s$e! f ed -ey date and/ f ne!essary/ !reates

ad?ustment $ost ngs. ,'ese ensure t'at t'e follo* ng )us ness transa!t ons are re$orted !orre!tly nt'e )alan!e s'eet%

• Goods t'at 'a(e )een del (ered )ut not yet n(o !ed

• Goods t'at 'a(e )een n(o !ed )ut not yet del (ered

,'e re$ort sele!ts all t'e tems n a G>3 > !lear ng a!!ount t'at are o$en on t'e s$e! f ed -ey date.f t'e )alan!e of t'e o$en tems for ea!' $ur!'ase order num)er and tem s not ero n t'e 'ouse

!urren!y/ ad?ustment $ost ngs for t'ese tems are n!luded n a )at!' n$ut sess on. 8or a !red t)alan!e/ t'e transa!t on s !ons dered as Kdel (ered/ not n(o !edL and/ for a de) t )alan!e/ asK n(o !ed/ not del (eredL.

8or more nformat on/ see t'e re$ort do!umentat on.

Purpose

Jou only 'a(e to regrou$ G>3 > !lear ng a!!ounts *'en $ost ngs are !arr ed out n SAP8 from t'e ntegrated SAP >3 !om$onent SAP :#C .

W'en t'e !om$onent s used/ tems are $osted to t'e G>3 > !lear ng a!!ount.

+am$le%

Goods re!e $t Balan!e s'eet a!!ount to G>3 > !lear ng

n(o !e re!e $t G>3 > !lear ng to (endor

n t' s *ay/ t'e G>3 > a!!ount s !leared * t' t'e !orre!t $ur!'ase order and (alue Euant ty on!e t'egoods re!e $t and n(o !e re!e $t 'a(e )een $osted.

Prere!uisites

Jou reEu re an a!!ount for ad?ustment $ost ngs so t'at you !an ma-e a transfer $ost ng for t'eG>3 > !lear ng a!!ount transa!t ons. Jou d s$lay t' s a!!ount n a )alan!e s'eet tem along * t' t'e

& SAP AG Page 1 of 29




G>3 > !lear ng a!!ount. Jou reEu re t*o add t onal a!!ounts so t'at you !an d s$lay t'e transa!t onst'at are Kdel (ered/ )ut not n(o !edL and K n(o !ed/ )ut not del (eredL n t'e )alan!e s'eet.

Preparations (or RegroupingBefore you !an regrou$ t'e G>3 > a!!ounts/ you 'a(e to !arry out t'e follo* ng ste$s%

Clari(y di((erences in the 3R"IR accounts

,'e system $ro( des a re$ort t'at d s$lays t'e d fferen!es and ena)les you to !lear t'em. ,' sre$ort s n t'e SAP >3 !om$onent SAP :#C @for more nformat on/ see t'e ater als

anagement do!umentat on . Jou s'ould !arry out t' s $ro!ess on a regular )as s and not ?ust*'en you !arry out !los ng o$erat ons.

Automatic Clearing o( Open 3R"IR Account Items

A furt'er $re$aratory ste$ n(ol(es !lear ng t'e tems n t'e G>3 > a!!ount/ *' !' you !an !arry out

us ng t'e automat ! !lear ng $rogram. ,'e $rogram uses t'e $ur!'ase order num)er and tem tosele!t and t'en !lear t'e asso! ated tems. Before t'e system !an do t' s/ 'o*e(er/ t'e d fferen!esn t'e G>3 > a!!ounts must 'a(e )een !lar f ed.


SAP R"# Menu Accounting → Financial Accounting → )eneral &edger → Periodic Processing → Automatic Clearing → .ithout!pecification of Clearing Currency

Transaction code F.%#

2. "ake the following entries:


Comment

"om$any "ode BP01

8 s!al Jear 2004C"urrent f s!alyear

+am$le

Sele!t G3: A!!ounts A!t (ate t'e "'e!- )o+

G3: A!!ounts +am$le

1 110100 C G>3 >C!lear ng C e+t$ro!urement H om.

Ass gn t'e G>3 >!lear ng a!!ount

Posting Parameters

"lear ng ate 1C0 C20043!urrent 8Jfor yearCend !lear ng

nter t'e "lear ngdo!ument $ost ngdate

,est >un A!t (ate t'e "'e!- )o+ Deactivate (orupdate run

& SAP AG of 29




Output Control

eta l : st * t' rror:og

8or t'e test run/ youare re!ommended toa!t (ate t' s so t'at

t'e d fferen!es !an)e !'e!-ed. A s'ortlog !an also )e$r nted later on.

8or deta lednformat on on t'e

f elds/ !'oose 81.

Regrouping 3R"IR Clearing Accounts#n!e you 'a(e !arr ed out all t'e $re$aratory ste$s/ you !an start regrou$ ng t'e G>3 > a!!ounts.


SAP R"# Menu Accounting → Financial Accounting → )eneral &edger → Periodic Processing → Closing → Regroup → )R/ R Clearing




Comment

G3: A!!ount G> 3 > A!!ount

"om$any "ode BP01

Parameters

Dey ate 1C0 C20043!urrent8J

G>3 > "lear ng A!t (ate t'e !'e!-)o+

Postings

"reat ng Post ngs A!t (ate A!t (ate foru$date runonly

Name of Bat!' n$utSess on

G>3 >

o!ument ate 1C0 C20043!urrent8J

o!ument ,y$e SA





Post ng ate 1C0 C20043!urrent8J

ont' 12

>e(ersal Post ng ate 01C04C20043!urrent8J O 1

>e(ersal Per od 01

8or deta lednformat on

on t'e f elds/!'oose 81.

Output 1ist,'e l ne tem d s$lay l sts all t'e do!uments n t'e G>3 > a!!ount for *' !' transfer $ost ngs 'a(e

)een made. t also l sts all t'e $ost ngs and d s$lays error messages/ f any.

Foreign Currency 8aluation

8aluating Foreign Currency $alance Sheet Accounts

&se

,o !reate your )alan!e s'eet/ you 'a(e to (aluate t'e fore gn !urren!y )alan!e s'eet a!!ounts t'at'a(e )een $osted n a fore gn !urren!y.

n addition to the house currency accounts you can define foreign currency balance sheetaccounts * 0ou create these accounts for example to process foreign currency paymenttransactions* %he foreign currency balance sheet account is the e1ui+alent of a foreign exchangeaccount at your ban2* For this reason you create one foreign currency balance sheet account foreach foreign exchange account*

"reate t'e G: a!!ounts reEu red to )e ma nta ned n t'e 8ore gn "urren!y and ass gn t'e same nt'e !ustom ng sett ngs to $ost t'e re(aluat on loss 3 ga n.

"'ange t'e General :edger A!!ount "urren!y to S from N> to t'e follo* ng G: A!!ount

12120000 Se!ured :oans C 8ore gn "urr :oan fm 8 n nst @,.!ode 8S00

Accounts (or *change Rate Di((erences,o (aluate t'e )alan!es n t'e fore gn !urren!y )alan!e s'eet a!!ounts/ you merely reEu re one ormore e+$ense and re(enue a!!ounts for t'e e+!'ange rate d fferen!es. ,'e result of t'e (aluat on st'en $osted to t'e (aluated a!!ount mmed ately. Ga ns and losses from e+!'ange rate flu!tuat onsare s'o*n n se$arate a!!ounts. ,o (aluate fore gn !urren!y )alan!es/ you def ne e+$ense a!!ountsand re(enue a!!ounts under a -ey for $ost ng t'e e+!'ange rate d fferen!es t'at result from t'e(aluat on.

+!'ange rate d fferen!e -ey

@See also t'e "ustom ng do!umentat on .

& SAP AG of 29




Prere!uisite

,'e e+!'ange rate ta)le must )e ma nta ned on a regular )as s @transa!t on #B0F .

8aluation methods9

W'en (aluat ng t'e a!!ounts/ t'e $rogram reEu res a num)er of s$e! f !at ons/ su!' as t'ee+!'ange rate and $ro!edure t'at are to )e used for t'e (aluat on. Jou !an use (aluat on met'odsto grou$ t'ese )as ! s$e! f !at ons toget'er so t'at you do not 'a(e to -ee$ reenter ng t'em. Jouenter t'e reEu red (aluat on met'od dur ng t'e (aluat on run.

V> Al*ays (aluate

Process Flo:

,o ensure t'at fore gn !urren! es !an )e (aluated/ amounts must 'a(e )een $osted tot'e a$$ro$r ate )an- a!!ounts.


SAP R"# Menu Accounting Financial Accounting )eneral&edger Document Entry )eneral Posting

Transaction code F;+-



Comment

o!ument ate ,odayQs date

,y$e SA

"om$any "ode BP01

Post ng ate ,odayQs date

"urren!y S

>ate 46

>eferen!e ABCBe*8WB1

PstDy 40

A!!ount F040000

nter

Amount 10000

& SAP AG of 29




,a+ !ode V0 nter f reEu red)ased on G:

A!!ount

"ost "enter 1101 nter f reEu red

)ased on G: A!!ount

,e+t 8ore gn !urren!y(aluat on H

o!ument

PstDy 0

A!!ount 12120000CSe!ured :oans C8ore gn "urr :oanfm 8 n nst

nter

Amount 10000

Value ate ,odayQs date SystemPro$oses )asedon t'e f eldstatus of t'e G:

A!!ount/ freEu red enter/ot'er* se gnoret'e f eld

,e+t 8ore gn !urren!y

(aluat on Co!ument

,e+t !an )e

freelyma nta na)le )yt'e user as anarrat on to t'el ne tem

. Post t'e do!ument.

f reEu red/ ma-e furt'er $ost ngs n t'e same *ay us ng ' g'er or lo*er e+!'ange rates and )ys*a$$ ng t'e de) t3!red t a!!ount ass gnments @s*a$ t'e $ost ng -eys .

Per(orming the 8aluation


SAP R"# Menu Accounting Financial Accounting )eneral&edger Periodic Processing Closing "aluate Foreign Currency "aluation

Transaction code F.+/

& SAP AG Page 1F of 29




Prere!uisites

; The e*change rate table must be maintained <transaction O$+5= . For the e*ample belo:, theindirect !uotation e*change rate in the table o( currency e*change rates bet:een S and

N> must not )e eEuals 46 on t'e day of t'e (aluat on.

; 8aluation method<s= must )e def ned @transa!t on #B 9 .V> Al*ays (aluate

; Ad>ustment account? (or each customer and vendor reconciliation account .

n a )alan!e s'eet tem/ ad?ustment a!!ounts are d s$layed along * t' t'e rele(ant re!on! l at on a!!ounts.

; Account determination must be de(ined <transaction O$A%= .

+$ense and re(enue a!!ounts e+ st for unreal ed e+!'ange rate d fferen!es.

+$ense and re(enue a!!ounts e+ st for real ed e+!'ange rate d fferen!es.

@For more information see the Customi3ing documentation*

Process Flo:

Before fore gn !urren! es for o$en tems !an )e (aluated/ t'e a$$ro$r ate fore gn!urren!y $ost ngs must e+ st n t'e system.

f none e+ st/ $ost a (endor n(o !e n a fore gn !urren!y us ng t'e $ro!edure des!r )ednPosting n+oices @A!!ounts Paya)le A!!ount ng @(endor A1000/ amount s 1000S . Please note% Post ng t'e do!ument n S H s$e! f ed e+!'ange rate 4 H so t'at

t'e su)seEuent transa!t ons !an )e $erformed. Document 4555555xx #as posted incompany code ,P54 * t' S

Per(orming the Foreign Currency 8aluation


SAP R"# Menu Accounting Financial Accounting )eneral &edger Periodic Processing Closing "aluate Foreign Currency"aluation

Transaction code F.+/

2. On the Foreign Currency Valuation screen, make the following entries:


Comment

"om$any "ode BP01

(aluat on Deyate

,'e end of !urrentmont'.

o!uments t'at are not!leared on t' s date or

& SAP AG of 29




*'ose !lear ng date safter t' s date are ta-en

nto a!!ount.

Valuat on et'od V> Al*ays (aluate

Valuat on n"urr.,y$e

10 "om$any !ode !urren!y

Bal.S'eetPre$arat onValuatn

Jes 3 No f sele!ted/ an u$dateo!!urs n t'e do!ument.

"reat ng Post ngs Jes 3 NoSame asBal.S'eetPre$arat onValuatn

,est or u$date run@do!uments are $osted .

nter t'e do!umentdate/ $ost ng date andot'er deta ls

Sele!t ons%

Valuate Vendor#$en temsValuate "ustomer #$en tems

A!t (ate Sele!t (endor 1000

#t'er : st Var ant n t' s f eld/ you !an$ersonal e t'e $ro$osall st.

+e!ute

• ,'e total d fferen!e of all t'e o$en a!!ount tems s $osted to a )alan!e s'eet

ad?ustment a!!ount/ t'ere)y reta n ng t'e or g nal a!!ount )alan!e.• ,'e ga ns or losses from e+!'ange rate flu!tuat ons from t'e (aluat on are entered

as offsett ng entr es n se$arate e+$ense and re(enue a!!ounts for e+!'ange rated fferen!es.

• f you 'a(e a!t (ated ,al*!heet Preparation "aluatn / t'e (aluat on d fferen!e sentered n t'e do!ument.

• W'en t'e o$en tems are !leared/ t'e system !an!els t'e (aluat on )efore !reat ngand t'en $ost ng t'e real ed e+!'ange rate d fferen!e.

$alance Con(irmations @ Customers " 8endors

3eneral In(ormation

Purpose

Jou !an use )alan!e !onf rmat ons to !'e!- t'at re!e (a)les and $aya)les ( a your )us ness$artners are !orre!t. ,'ere may )e d s!re$an! es t'at 'a(e to )e !lar f ed * t' t'e )us ness $artner/or nd ( dual (alue ad?ustments t'at 'a(e to )e $osted.

& SAP AG of 29




W'en you !onf rm )alan!es/ not fy your )us ness $artner of t'e nd ( dual amounts 'e3s'e s to!onf rm. As- for a !onf rmat on/ rres$e!t (e of *'et'er any d s!re$an! es e+ st or not.

Carrying Out $alance Con(irmations

,'e sam$le data s$e! f ed !an )e used for !onf rm ng )alan!es manually.

Balan!es !onf rmat ons !an )e $r nted for !ustomers and (endors.


SAP R"# Menu Accounting → Financial Accounting → AccountsRecei+able → Periodic Processing → Closing → Chec2/Count → ,alance Confirmation: Print


SAP R"# Menu Accounting → Financial Accounting → AccountsPayable → Periodic Processing → Closing → Chec2/Count → ,alance Confirmation: Print


2. The first example illustrates a customer #alance confirmation, and thesecond a $endor #alance confirmation! "ake the following entries:

Field name Description R"O"C &ser action and

values

Comment

"ustomer 3 Vendor "100C"200

1000C 000

+am$le

"om$any "ode BP01

>e!on! l at on Deyate

1.12.20043!urrent 8J

Further Selections

nd ( dual"ustomers 3

nd ( dual Vendors

Activate the Checbo*

Output ControlSort Var. for"orres$onden!e

D2

: ne tem Sort ng P4

"onf rmat onPro!edure

Blan-

& SAP AG of 29




ate of ssue 01.04.20043!urrent 8JO 1

No >e$ly f you donot need a

re$ly/a!t (ate t' s!'e!-)o+.

ate for >e$ly 01.04.2004 !urrent 8JO 1

>e$ly to Address .n t' s f eld/

you !andef ne t'ee+ternalaud tor/ fore+am$le.

Print Control

Pr nter for 8orm Set nter a (al d $r ntername. .g. :P01

Pr nter for "'e!- : st nter a (al d $r ntername. .g. :P01

Pr nter for >esults,a)le

nter a (al d $r ntername. .g. :P01

Pr nter for rror : st nter a (al d $r ntername. .g. :P01

Pr nter for Sele!t ons nter a (al d $r nter

name. .g. :P01+e!ute @8F

Jou need def ne your o*n f rms to*ards )alan!e !onf rmat on letters. At $resent SAP>3 $reCdef ned forms 'as )een ass gned.

Jou also 'a(e to ma nta n t'e !om$any !ode address @enter manually to def ne t'ea$$ro$r ate !om$any data . f t' s address s not ma nta ned n t'e !om$any !ode/ t'e$rogram term nates. Jou 'a(e to ma nta n t'e address n "ustom ng.





Prepayments and Accrued Income " Accrued *pense andDe(erred Income

Accrual " De(erral Posting

&se

,o fulf ll t'e $er od def n t on of e+$enses/ you !an enter a!!rual 3 deferral do!uments and/ n asu)seEuent ste$/ !an!el t'em @!olle!t (e $ro!ess ng .

,'e re(ersal date you def ne n t'e a!!rual 3 deferral do!ument )e!omes t'e $ost ng date of t'e!an!el ng do!ument.

>e(erse $ost ng%

,'e $rogram !reates a l st of all do!uments and s$e! f es *'et'er a re(erse $ost ng s $oss )le @testrun or 'as )een made @u$date run . Jou !an $r nt t'e l st out. After t'e test run/ t'e re(erse $ost ngs!an )e !reated from t'e l st of all t'e do!uments for *' !' a re(erse $ost ng s $oss )le.

Prere!uisites

Jou 'a(e $osted a do!ument n t' s f s!al year/ )ut t'e e+$ense/ for e+am$le/ also a$$l es to t'efollo* ng year.

8or e+am$le/ you $ost an n(o !e for rent amount ng to N> 12/000.00/ *' !' s ssued o(er a $er odfrom 01.0 .!urrent 8J to 2F.02.!urrent 8JO1.


SAP R"# Menu Accounting Financial Accounting Accounts PayableDocument Entry n+oice

Transaction code F$0+

2. On the Enter "endor n+oice: Company Code ,P54 screen, make the followingentries:

Fieldname

Description R"O"C &ser action andvalues

Comment

"om$any"ode

BP01

Vendor BP01 8or e+am$le

n(o !e

ate

01.0 ."urrent 8J

Post ngate

01.0 .!urrent 8J

>eferen!e serCdef ned te+t

Amount 12000

G3: A!!t F062000

& SAP AG of 29




3" e) t

,a+ "ode V0 f reEu red ma-et'e entry

Amount no!. "urr.

"ost"enter

1101

. Post t' s do!ument.

4. "all u$ t'e l ne tems for a!!ount F062000 as follo*s%

SAP R"# Menu Accounting Financial Accounting )eneral &edger Account Display/Change &ine tems

Transaction code F$1#)

. On the G/L Account Line Item Display screen, make the followingentries:

Description R"O"C &ser action and values Comment

3"1 AccountSelection

G3: A!!ount F062000

Company Code BP01

1ine Item Selection

Status Sele!t KAll temsL+e!ute @8F

,'e total e+$end ture $erta ns to t'e ne+t f nan! al year also de) ted n t'e !urrent f nan! al year.,'e amount $erta ns to t'e ne+t f nan! al year a)out >s.110003C to )e transferred to ne+t f nan! alyear )y us ng t'e A!!rual 3 eferral $ost ngs o$t on.

ntering Accrual " De(erral Postings


SAP R"# Menu Accounting Financial Accounting )eneral&edger Periodic Processing Closing "aluate Enter Accrual/Deferral Doc*

Transaction code F$S%

2. On the Enter Accrual/De erral Doc!: "ea#er Data screen, make thefollowing entries:





BBB 'eader Data


o!ument ate 1.0 .!urrent 8J

Post ng ate 1.0 .!urrent 8J,y$e SA

"om$any "ode BP01

"urren!y N>

>e(ersal >eason 0 A!!rual 3deferral$ost ng

>e(ersal ate 013043!urrent 8J

PstDy 0 8 rst l ne tem

A!!ount F062000nter

Amount 11/000.00

,a+ "ode V0

"ost "enter 1101

PstDy 40 Se!ond l netem

A!!ount 24700000

nter Amount

,e+t A!!rual 3 deferral$ost ng

. Post t' s do!ument.

4. "all u$ t'e l ne tems for a!!ount F062000 of 1.0 .of t'e !urrent f s!al year as follo*s%

SAP R"# Menu Accounting Financial Accounting )eneral&edger Account Display/Change &ine tems

Transaction code F$1#)

. On the G/L Account Line Item Display screen, make the followingentries:


3"1 AccountSelection

G3: A!!ount F062000

& SAP AG of 29




1ine ItemSelection

Status Sele!t KAll temsL

Post ng ate 1.0 .!urrent 8J

+e!ute @8F

Reversing Accrual " De(erral Postings

Prere!uisites

,'e do!ument num)er for t'e ne+t f nan! al year 'as )een def ned.

Post ng $er od must )e allo*ed to $ost t'e do!ument.

Procedure


SAP R"# Menu Accounting Financial Accounting )eneral&edger Periodic Processing Closing "aluate Re+erse Accrual/Deferral Document

Transaction code F.5%

2. On the Re+erse Accrual/Deferral Documents screen, make the following entries:


"om$any "ode BP01

8 s!al Jear 200

+e!ute ,est run

$daterun

. "all u$ t'e l ne tems for a!!ount F062000 and !om$are * t' t'e des!r $t ons $ro( ded n t'e$re( ous ste$s.

& SAP AG of 29




Closing Reports

$alance Sheets and P 1 Statements

Prere!uisitesJou 'a(e already made t'e $re$aratory $ost ngs for t'e )alan!e s'eets and PI: statements and(aluated t'e fore gn !urren!y )alan!e s'eet a!!ounts and o$en tems n fore gn !urren! es. 8ormore nformat on/ refer to t'e do!umentat on on $re$ar ng )alan!e s'eets.

(ery ne* a!!ount must )e n!luded n t'e f nan! al statement (ers on.

Process Flo:


SAP R"# Menu Accounting → Financial Accounting → )eneral &edger →

nformation !ystem → )eneral &edger Reports → ,alance !heet/ Profit and &oss !tatement/ Cash Flo# → )eneral → Actual/Actual Comparisons → Actual/actualcomparison for year

Transaction code S4A1R456+%--27


Field name &ser action and values Comment

"om$any "ode BP01

8 S Annual>e$.Stru! BA N 8 nan! al Statement Vers on nd a

8 s!al year n t' s f eld/ s$e! fy t'e year and $er od andt'e !om$ar son year and $er od for *' !'you *ant to !reate t'e re$ort.

#ut$ut ,y$e "lass ! dr lldo*n re$ort

+e!ute

Result

A f nan! al statement (ers on !onta ns tems t'at are $art !ularly rele(ant to t'e f nan! al statementre$ort and general ledger nformat on system.

,'e reta ned earn ngs or losses and t'e PI: results are !al!ulated )y t'e re$ort t'at !reates t'e)alan!e s'eet and PI: statement. nder Accounts (ot Assigned / t'e re$ort also l sts t'e a!!ountst'at 'a(e not )een ass gned to an tem n t'e f nan! al statement (ers on.

& SAP AG Page 2F of 29




,'e reta ned earn ngs or losses are determ ned from t'e asset a!!ounts/ l a) l t es and o*nerRseEu ty a!!ounts/ as *ell as t'e a!!ounts t'at !ould not )e ass gned. ,'e )alan!e of all t'e ot'era!!ounts s der (ed from t'e PI: result.

,'e re$ort for !reat ng )alan!e s'eets and PI: statements does not ma-e any $ost ngsM t only!al!ulates t'e )alan!e s'eet and PI: result and d s$lays t' s n t'e )alan!e s'eet and PI:statement.