jackie raw, alison felstead & svenja kunze: adapting to electronic legal deposit
TRANSCRIPT
Ever wondered what UK Non-Print Legal Deposit is all about?Presentation to the 2015 Staff Conference by Jackie Raw, Alison Felstead and Svenja Kunze
Introduction
• What is Non-print or Electronic Legal Deposit (eLD) and what does it cover
• Why do we need it
• How can we access it
• The UK Legal Deposit Web Archive
• Q&As
What is non-print (or e-Legal) Deposit?
The revised Legal Deposit Libraries Act of 2003 recognised that much of the nation’s published output in digital form was being lost.
The Legal Deposit Libraries (Non-print) Regulations 2013 address this.
In addition to print now we are able to collect
any digital publication such as an e-book or journal article
works published in offline media such as CD-Roms and microfilm
works published online that are issued from a UK domain the UK Legal Deposit Web Archive.
eLD: Benefits for readers
Include:
access to an archive of millions of UK websites, preserved in the LD UKWA access to publications only accessible in e format access to all e-legal deposit content collected by all of the LDLs access to e-journals to which we don’t currently subscribe full text searching immediate access in all Bodleian Libraries’ reading rooms access to material from publishers who do not currently
deposit in print with us via access to BL content content arrives more quickly:
immediately after the 7 day embargo period benefits for visually impaired readers
eLD: Benefits for the Legal Deposit Libraries
Across the LDLs: joint policies and supportmore collaboration, mutual support, joint collecting principles and policies, shared content
Here: for Subject Librarians
assessing eLD use allows to gauge interest and making decisions regarding e-purchase
for space saving in processing areas, the BSF, Gladstone Link and on reading room open shelves. This leads to questions such as how will we use this extra space…
for conservation there will be fewer orders and transfers of printed material between libraries and the BSF.
How is electronic material collected?
• The British Library and the National Libraries of Wales and Scotland collect the material on behalf of all 6 Legal Deposit Libraries
• University libraries of Oxford and Cambridge and Trinity College Dublin can access it
• Content is accessible here via SOLO or via the UK LD Web Archive
Legal Deposit Libraries Implementation Group And the new chair is…
Who is working on this?
Metadata
Reader Services
Web Archiving
Security
eLD
Collection Development
and Acquisitions
Technical Operations
…the Bodleian eLD Group:
Chaired by Michael Williams
Members from across the BodleianVanessa Corrick Readers Services - Alison Felstead Resource DescriptionJo Gardner Social Science s - Beth Gibbs Radcliffe Science LibrarySvenja Kunze Archives - Andy Mackinnon BDLSSMichael Popham BDLSS - Jackie Raw Legal Deposit Operations Jane Rawson Humanities
With a remit to• Consult• Make recommendations • Receive information & feedback • Communicate with staff & readers
And locally…
Reporting to the Collection Management Strategy Group (CMSG)
On April 6th 2015 eLD was 2 years old. What have we achieved for the collection?
As of 16.07.15:
Number of digital articles in SOLO: 935,000 Number of ebooks in SOLO: 16,300
The BL estimates: We have access to
47% more content than we had
when publishers deposited only print!
Finding and accessing eLD material in SOLO
CATALOGUE RECORDS
Types of metadata for eLD
• Title-level records (= bibliographic records)– Ejournals – Ebooks
• Article-level records– Articles in ejournals – Chapters in books
• Issue-level records – To reconstitute journal issues or books
Ebooks metadata
• Harvested from the BL’s OAI-PMH Gateway• Converted from MARCXML to MARC21• Loaded to Aleph and published to SOLO• Vary in fullness from brief acquisitions
records to full-level records with authority control and subject headings
• Upgraded with eCIP data or manually by BL staff
How can you identify eLD monographs in SOLO?
What do eLD monos look like?
• The majority have been supplied in EPUB format
• EPUB ebooks are viewed using the Calibre ebook reader
• A small number have been supplied in EPUB and PDF formats, and a handful in PDF only
• PDF ebooks are viewed using the Sumatra PDF viewer – like eLD articles
eLD monos in EPUB format
eLD monos in PDF format
Print journals that switch to eLD
Linking from the print record to eLD content
Accessing the eLD article via Ericom
Accepting the T&Cs for eLD access
Viewing the eLD article
Printing the eLD article
Printing the eLD article
Printing the eLD article
Born-eLD journals in SOLO
Born-eLD journals in SOLO
Articles & More
Links from the article-level record
2013
eLDLDUKWA
Legal Deposit UK Web Archive LDUKWA https://bodleian.ldls.org.uk/ldwa
http://buddah.projects.history.ac.uk/
1996
2008
Researching the WebHow .uk subdomains link to each other (and how this changes over time)
Using Web archives as sources for historical research
Source: http://www.webarchive.org.uk/ukwa/visualisation/ukwa.ds.2/linkage
Web Archives, and what to do with them…Exploring the potential:
Domain Crawl annual broad sweep of the UK web
largely automated• 2nd Domain Crawl: June – December 2014: 191 days (2013: 70 days)
• 57.3 TB WARCs (2013: 30.8 TB) + 3.2 TB screenshots
‘Snapshot’ representations of websites as captured by crawlers≠ Live Web
Curated Crawlswebsites actively selected - additional description and QA
Scope and structure of the Legal Deposit UK Web Archive
Special Collections
for exampleUK General Elections 2015
• 5-6 per year• themes/events based
Rapid Response Crawls
for exampleDeath of Nelson Mandela
• responding to current events if and when arising
Key sitesCrawled more frequently
~ 40 news sitesfor example
The Guardian, BuzzFeed UK, Belfast Telegraph, Wales Online
~ 270 sites of high impactfor example
UK Parliament, British Museum,Oxfam GB, Church of Scotland,
English Heritage
Who decides?eLD Web Archiving Subgroup
representing all LDLs,
based on suggestions
Who does it?Collaborations of LDLs staff,
co-operation with
external subject experts and researchers
How?Selecting and describing websites
using the W3ACT
Curation and Annotation Tool
Duration of collection? Anything between one month
and four years
Number of websites in a collection? Anything between 40 and 7500+
Special Collections NHS Reforms 2013
Winter Olympics 2014
European Parliament Elections 2014
Centenary of outbreak of the First World War 2014
Scottish Independence referendum 2014
Commonwealth Games Glasgow 2014
Rapid Response CrawlsUK response to Typhoon Haiyan (11.2013-01.2014)
Death of Nelson Mandela (12.2013)
UK response to the Ebola in West Africa (11.2014- )
UK response to Nepal Earthquake (04.2015)
A bit more about curated crawls
UK General Elections
Magna Carta 800th anniversary
Forth Rail Bridge 125th anniversary
End of Second World War 70th anniversary
Rugby World Cup
Easter Rising centenary 2016 (started)
First World War centenary (continued)
YOUR collection could be here !!!
Special Collections 2015
2016 ?
…Suggestions for websites or a Special Collection topic?
…Ideas and suggestions for promoting the LDUKWA and its use in teaching and research?
Librarians! Archivists!
YOU are the EXPERTS!
…Interested in co-curating Special Collections or rapid response crawls?
Get in touch
Where can I find out more?Public webpages
http://www.bodleian.ox.ac.uk/our-work/legal-deposit/electronic-legal-deposit-non-print-publications
And here - the staff intranet, blog and tutorial
http://www.bodleian.ox.ac.uk/staff/services/card/ldo/eld-for-staff
Q&A?
Contact us
Jackie Raw Head of Legal Deposit Operations [email protected] Felstead Head of Resource Description [email protected] Kunze Project Archivist [email protected]