january 7, 2019 invocation and pledge of allegiance ... · january 7, 2019 surry county government...
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January 7, 2019 Surry County Government Center
118 Hamby Road Dobson, North Carolina
6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Commissioner Larry Johnson Approval of Agenda Approval of December 3, 2018 Meeting Minutes Consent Agenda Open Forum
6:10 p.m. Tonya Marshall, Gould Killian CPA Group, P.A. FY17-18 Audit Presentation
6:30 p.m. Special Recognitions
Senior Games Recipients Rita Horton and Josh Beck, MIS
6:45 p.m. Break
7:00 p.m. Mark Willis, Opioid Response Director
Quarterly Update
7:15 p.m. Superior Court Judge Angela B. Puckett Corrisoft Program
7:30 p.m. Rawley King
Mount Airy ETJ 7:40 p.m. Don Mitchell, Facilities Director
Judicial Center Chiller Replacement 7:50 p.m. Sarah Bowen, Finance Officer
MSW Landfill Project, Resolution for Financing Documents MSW Landfill Phase 4 and Scale House, Selection of Construction Bids
8:00 p.m. Chris Knopf, County Manager
General County Business 8:15 p.m. County Commissioners
General County Business 8:25 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn Any person with a disability needing an accommodation at the meeting, please
Contact the county manager’s office at 401-8201, Elkin residents 366-8201.
AGENDA January 22, 2019
6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Commissioner Bill Goins Pledge and Presentation of Colors – East Surry High School ROTC and Surry Central High School Chorus Approval of Agenda Approval of January 7, 2019 Meeting Minutes Consent Agenda Open Forum
6:15 p.m. Kim Bates, Planning Director Public Hearings – Rezoning Applications ZCR-1183 and ZCR-1184
6:30 p.m. Special Recognition-Board of Commissioners recognizing:
Eagle Scouts 6:45 p.m. Kristy Preston, DSS Director
Social Services Board Report
7:00 p.m. Break 7:45 p.m. Chris Knopf, County Manager
General County Business 8:00 p.m. County Commissioners
General County Business 8:10 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
Agenda February 4, 2019 Surry County Historic Courthouse 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Commissioner Mark Marion Approval of Agenda Approval of January 22, 2019 Meeting Minutes Consent Agenda Add Deputy Sheriff/Pretrial Release Coordinator to the Position Classification Plan at Grade 65. Approve Surry Soil and Water to apply for and accept, if awarded, a CWMTF grant along with a
DWR grant for Pilot Mountain State Park. Approve 2019 fee waivers and gift certificates as requested by the Parks and Recreation
Director. Transfer a Maintenance Mechanic II position from Facilities to the Surry County Sheriff’s
Office. Approve to accept 1,860 hours of transferred sick leave for a Sheriff’s Office employee. Budget Amendment #13 and Capital Project Ordinances for each project. Budget Amendment #14. Mount Airy/Surry County Airport Authority action items. Open Forum
6:10 p.m. Penny Harrison, Tax Administrator Tax Liens
6:20 p.m. Special Recognitions DSS Child Support Unit
6:30 p.m. Break 6:45 p.m. Bill Powell, Project Consultant
FY2019 Public School Projects 7:00 p.m. Chris Knopf, County Manager
General County Business 7:15 p.m. County Commissioners
General County Business
7:25 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
Historic Courthouse 114 W. Atkins Street Dobson, NC 27017
February 18, 2019 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Chairman Van Tucker Approval of Agenda Approval of February 4, 2019 Meeting Minutes Consent Agenda Tax Department end of month summaries, reports, and charges for January 2019 NCDOT resolution authorized during the February 4, 2019 meeting Proclamation for Expanded Food and Nutrition Education Program Resolution for the 2019 annual planning retreat to be held at Rosa Lee Manor on
February 22, 2019 Provide all four members of Surry County’s State legislative delegation
with a Surry County flag Purchase and install a swipe card system on two doors at the Sheriff’s Office Retiree resolutions for Dennis Bledsoe, Jimmy Combs, and Danny Griffith Transfer of surplus property from the Planning Department to Parks and Recreation Surcharge Fund’s fund balance to be used for UPS unit Open Forum
6:10 p.m. Jody Mitchell, President of the Surry County Bar Association Request to hang a portrait at the Judicial Center
6:20 p.m. Kim Bates, Planning Director Public Hearing, Rezoning application ZCR-1185
6:30 p.m. Special Recognitions
Retirees, Dennis Bledsoe, Jimmy Combs, and Danny Griffith Proclamation, Expanded Food and Nutrition Education Program
6:40 p.m. Don Mitchell, Facilities Director
Change Orders 6:50 p.m. Break 7:00 p.m. Nathan Slaughter, ESP Associates
Northern Piedmont Hazard Mitigation Plan update (Q and A Session) 7:20 p.m. Chris Knopf, County Manager
General County business 7:30 p.m. County Commissioners
General County business 7:45 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
Historic Courthouse
114 W. Atkins Street Dobson, NC 27017
March 4, 2019 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance – Vice-Chairman Larry Johnson Approval of Agenda Approval of February 18, 2019 and February 22, 2019 Meeting Minutes Consent Agenda Resolution to hold the April 1, 2019 meeting at Elkin High School. Approve to revise the LT Consulting contract. Approve additional funding for legal services provided by Barrett Law Firm. Approve to waive the Emergency Services bill for a Yadkin Valley Senior Games
participant. Approve changes for the 2019 Summer Recreation program. Approve Parks and Recreation to purchase a used Toro Workman, using funding in
the current budget. Authorize the Health Director to enter into a contract for cleaning services for the
main Health Center and Dental/Peds. Approve amendment to Weyerhaeuser Sewer Grant Capital Project Ordinance. Approve budget amendment #15. Approve budget amendment #16. Open Forum
6:10 p.m. Andrew Carter, DEC Associates and Ben Pratt, Assistant Finance Officer Resolution for School Debt Issuance
6:20 p.m. Penny Harrison, Tax Administrator Tax Foreclosure
6:30 p.m. Todd Tucker, President, Economic Development Partnership
Annual Update 6:40 p.m. Stephanie Conner, Communications Director
Hyper-Reach Contract 6:50 p.m. Break 7:00 p.m. Chris Knopf, County Manager
General County Business 7:15 p.m. County Commissioners
General County Business 7:25 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
March 18, 2019 Surry County Historic Courthouse
114 W. Atkins Street Dobson, North Carolina
6:00 p.m. Call to Order - Chairman
Invocation and Pledge of Allegiance - Commissioner Bill Goins Approval of Agenda Approval of March 4, 2019 Meeting Minutes Consent Agenda Tax Department’s End of Month Summaries, Reports, and Charges Request for Payment to Loftis Appraisal for Services Performed at Turner Mountain Approval of Dockery Lease Request for Changes to the Position Classification Plan Emergency Services Contract with Alsco for Laundry Services Request to Approve Budget Amendment #17 Request for Sheriff’s Office to Purchase Three Dogs from the Narcotics Fund
6:05 p.m. Open Forum
6:10 p.m. Kim Bates, Planning Director
Public Hearings, Rezoning Applications ZCR-1186 and ZCR-1187
6:30 p.m. Kristy Preston, DSS Director Social Services Board Report
6:45 p.m. Don Mitchell, Facilities Maintenance Director
Cooperative Extension Building Abatement and Demolition Engineering Proposals for Parking Lot Design Change Order #01, Scale House at the Landfill Phase II Design Services for the Jail
7:00 p.m. Break 7:10 p.m. Chris Knopf, County Manager
Public Hearing, Project Med General County Business
7:30 p.m. County Commissioners
General County Business 7:45 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
April 1, 2019 Elkin High School Media Center
334 Elk Spur Street Elkin, North Carolina 28621 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Commissioner Mark Marion Approval of Agenda Approval of March 18, 2019 and March 20, 2019 Meeting Minutes Consent Agenda Emergency Services Request for Purchase of Rescue Equipment Approve Emergency Services’ Request for Write-off of BLS Supplies Approve Parks and Recreation to tar and gravel areas at Fisher River Park Resolution of Board’s Commitment to the County Safety Program Approve Health and Nutrition to Purchase a 2019 Nissan Truck
6:05 p.m. Open Forum 6:10 p.m. Mark Jones, Surry County Republican Party
Partisan Elections for Boards of Education Conceal Carry Authority
6:20 p.m. Paul Billow, Womble Bond Dickinson
Public Hearing, Schools Projects 6:30 p.m. Special Recognitions
Elkin City Schools Staff and Students 6:40 p.m. Don Mitchell
Bids Received for Two Surplus Properties 6:50 p.m. Joan Sherif, Northwest Regional Library
Presentation
7:00 p.m. Chris Knopf, County Manager Hearing for Ambulance Franchise, Hospice of Surry County, Inc. General County Business
7:20 p.m. Break 7:30 p.m. County Commissioners
General County Business 7:45 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
April 15, 2019 Surry County Historic Courthouse
114 W. Atkins Street Dobson, NC 27017
6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance – Chairman Van Tucker Approval of Agenda Approval of April 1, 2019 Meeting Minutes Consent Agenda Tax Department’s End of Month Summaries, Reports and Charges Chair Replacements for 911 Center Additional Funds Request for Legal Services National Telecommunicators Week Proclamation Budget Amendment #18 Audit Contracts
6:05 p.m. Open Forum 6:10 p.m. D.M. Dalton, Mount Airy Ministerial Association
National Day of Prayer 6:15 p.m. Kim Bates, Planning Director
Public Hearing, Rezoning Application ZCR-1188 6:25 p.m. Kathy Payne, Executive Director
YVEDDI Update
6:40 p.m. Special Recognitions Retirees, Former Sheriff Jimmy Combs and Danny Griffith
6:50 p.m. Don Mitchell
Surplus Foreclosed Properties House Removal on McKinney Road
7:00 p.m. Break 7:15 p.m. Tanya Jones, Surry Arts Council
Siamese Twins Museum Presentation 7:30 p.m. Maggie Simmons, Assistant Health Director
Community Health Assessment, State of The County Health Report, Child Fatality Prevention Team, Board of Health: Health Goals
7:45 p.m. Chris Knopf, County Manager
General County Business 8:00 p.m. County Commissioners
General County Business
8:10 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please Contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
May 6, 2019
Surry County Historic Courthouse 114 W. Atkins Street
Dobson, North Carolina 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance – Commissioner Eddie Harris Approval of Agenda Approval of April 9 and April 15, 2019 Meeting Minutes Consent Agenda Flag Raising Request. Furniture for District Attorney, USDA FSA. Sons of Confederate Veterans Request. Accept Sick Leave to be Transferred for a Rehired Employee. Reclassify Position #438006. Add Budget Analyst to the Position Classification Plan and Reclassify Position #741502. Abolish Position #515406 and #515001 Upon Approval of Office of State Personnel. Gould Killian CPA Group P.A. Audit Contracts. Amendment to the May 17, 2017 EMS MC Contract.
6:05 p.m. Special Recognitions
Surry Central Girls Basketball East Surry JROTC Sestercentennial Logo Winner Telecommunicators
6:20 p.m. Open Forum
6:30 p.m. Susan Jarrell, Elections Director Voting Equipment
6:40 p.m. Break 6:50 p.m. Brian Cave, Cooperative Extension Director
Tony Davis, SWCD Director Farmers Market
7:00 p.m. Tom Hemmings
Partisan Elections for Boards of Education 7:10 p.m. Chris Knopf, County Manager
General County Business 7:30 p.m. County Commissioners
General County Business 7:40 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please Contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
May 20, 2019 Surry County Historic Courthouse
114 W. Atkins Street Dobson, North Carolina
6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance – Chairman Van Tucker Approval of Agenda Approval of April 23, April 30 and May 6, 2019 Meeting Minutes Consent Agenda Discretionary Funding Request Tax Department’s End of Month Summaries, Reports, and Charges Approve Donated Leave per Guidelines of the Personnel Ordinance Approve Schools Capital Project Ordinances Approve Budget Amendments #19 & #20
6:05 p.m. Special Recognitions
Jennifer White, Register of Deeds 6:10 p.m. Open Forum 6:20 p.m. Sheriff Steve Hiatt
Naming of the Training Room 6:30 p.m. Jennifer Slate, A Place to Play Pilot Mountain
Playground Project
6:40 p.m. Ron Ashman, Yadkin Valley ABC Board House Bill 971 Resolution
6:50 p.m. Tom Hemmings
Partisan Elections for Boards of Education
7:00 p.m. Break
7:10 p.m. Don Mitchell, Facilities Director Change Orders for Landfill
7:20 p.m. Maggie Simmons, Assistant Health Director
Community Health Assessment, State of The County Health Report, Child Fatality Prevention Team, Board of Health: Health Goals
7:30 p.m. Kristy Preston, DSS Director Social Services Board Report
7:45 p.m. County Commissioners
General County Business 8:00 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please Contact the county manager’s office at 401-8201, Elkin residents 366-8201.
June 3, 2019
Surry County Historic Courthouse 114 W. Atkins Street
Dobson, North Carolina 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Commissioner Bill Goins Approval of Agenda Approval of May 20, 2019 Meeting Minutes Consent Agenda Approve for the Health and Nutrition Department to purchase new hearing and dental
equipment Budget Amendment #21 Approve write-off of deceased patient accounts from 2004-2017 Approve write-off of deceased patient accounts in the EMS MC system Approve Animal Control’s request to write off accounts from 2008 Approve billing mileage on rescue squad patient transports with County personnel
involved with the care Approve audit services proposal from Gibson and Company, PA, for VFD’s and
rescue squads
6:05 p.m. Special Recognitions Elkin Swim Team
6:20 p.m. Open Forum
6:30 p.m. Nancy Dixon, Surry Medical Ministries Annual Updates
6:40 p.m. Robin Testerman, The Children’s Center of Northwest North Carolina
Annual Updates 6:50 p.m. Gene Rees and Bryan Grote
Spencer’s Project Demolition
7:00 p.m. Break 7:10 p.m. Chris Knopf, County Manager
Recommended FY 2019-2020 Budget Message General County Business
7:20 p.m. County Commissioners
General County Business 7:30 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please Contact the county manager’s office at 401-8201, Elkin residents 366-8201.
Reconvene Recessed Meeting of June 3, 2019
June 11, 2019 Surry County Historic Courthouse
114 W. Atkins Street, Room 136 Dobson, North Carolina
6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance – Chairman Van Tucker Approval of Agenda
6:05 p.m. Budget Discussion Other County Business Adjourn
Any person with a disability needing an accommodation at the meeting, please Contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
June 17, 2019
Surry County Historic Courthouse 114 W. Atkins Street
Dobson, North Carolina 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Commissioner Mark Marion Approval of Agenda Approval of June 3 and June 11, 2019 Meeting Minutes Consent Agenda Tax Department End of Month Report Tax Department Foreclosures Health Department Medicaid Contract Waive Environmental Health Fee for Parks and Recreation at Old Highway 601 River
Access Renew Agreement for Surry County to House Inmates with Ashe County Renew County’s Workers’ Compensation with the Association of County
Commissioners with a $350,000 Deductible Purchase DUO Multifactor Authentication by MIS Department Budget Amendment #25 Capital Project Ordinances for Dobson Plaza and Historic Courthouse Donation of Surplus Exam Table to North Surry High School
6:05 p.m. Open Forum 6:15 p.m. Chris Knopf, County Manager
Public Hearing for the FY 2019-2020 Budget Public Hearing on Interstates District Sewer Line Extension General County Business
6:40 p.m. County Commissioners
General County Business 6:50 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
July 15, 2019 Surry County Historic Courthouse
114 W. Atkins Street Dobson, North Carolina
6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance – Vice-Chairman Larry Johnson Approval of Agenda Approval of June 17, 2019 Meeting Minutes Consent Agenda Approve Tax Department’s End of Month Summaries, Reports, and Charges. Approve for NCDOT a Supporting Resolution for Additions to the State Maintained
Secondary Road System. Approve an Additional $15,000 for Legal Services by Attorney Howard C. Jones. Approve an Additional $10,000 for Services Provided by Bill Powell, LT Consulting. Terminate the AIR Contract and Inactivate Position. Approve Budget Amendment #1 Regarding Pre-Trial Release Monitoring.
6:05 p.m. Special Recognitions
EMS Save Recognitions
6:20 p.m. Open Forum 6:30 p.m. Penny Harrison, Tax Administrator
Public Hearing for Road Naming 6:40 p.m. Don Mitchell, Facilities Director
Surplus Foreclosed Property Offer Jones Family Resource Center Bird Infestation
6:50 p.m. Kristy Preston, DSS Director
Social Services Board Report 7:00 p.m. Break 7:10 p.m. Mark Willis, Opioid Response Director
Quarterly Update 7:20 p.m. Flat Rock/Bannertown Water and Sewer District Board
Convene to Set Rates 7:30 p.m. Chris Knopf, County Manager
General County Business 7:40 p.m. County Commissioners
General County Business 7:50 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
August 19, 2019 Surry County Historic Courthouse
114 W. Atkins Street Dobson, North Carolina
6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance – Commissioner Eddie Harris Approval of Agenda Approval of July 15, 2019 Meeting Minutes Consent Agenda Tax Department End of Month Summaries, Reports, and Charges. Sestercentennial Logo Placement on NCDOT Welcome to Surry County Signs. National Recovery Month Proclamation. Distribution of funds following Claim of Lien Settlement. Trooper Samuel Newton Bullard Day Proclamation. Workers’ Compensation Claims and Settlement Activity, Second Quarter, 2019. Sick Leave Transfer. Liability Insurance Renewal. Perpetual easement for a Fisher River access. Purchase of a Turner Mountain replacement generator, Parks and Recreation equipment, and
EMS equipment. Budget Amendment #2. Enterprise Leasing Program approval authority. Purchasing Agent and Deputy Purchasing Agents. Surplus Firearm, Sheriff’s Office.
6:05 p.m. Special Recognitions
EMS Saves Eagle Scouts
6:15 p.m. Open Forum
6:25 p.m. Kim Bates, Planning Director Public Hearing for ZCR-1191 Mount Airy ETJ Parcels
6:45 p.m. Samantha Ange, Health Director Health and Nutrition Center Grant
7:00 p.m. John Shelton, EMS Director
Countywide Law Enforcement Narcan Supply
7:15 p.m. Chris Knopf, County Manager General County Business
7:30 p.m. County Commissioners
General County Business 7:30 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
September 3, 2019 Surry County Historic Courthouse
114 W. Atkins Street Dobson, North Carolina
6:00 p.m. Call to Order - Chairman
Invocation and Pledge of Allegiance - Chairman Van Tucker Approval of Agenda Approval of August 19, 2019 Meeting Minutes Consent Agenda Approve additional work at the Surry County Farmer’s Market Approve to accept transferred sick leave for an employee Budget Amendment #3
6:05 p.m. Special Recognitions
Special Olympics Bowling Team 6:15 p.m. Open Forum
6:30 p.m. Chris Knopf, County Manager
General County Business 6:45 p.m. County Commissioners
General County Business 7:00 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please Contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
September 16, 2019
Surry County Historic Courthouse 114 W. Atkins Street
Dobson, North Carolina 6:00 p.m. Call to Order-Chairman
Invocation and Pledge of Allegiance - Commissioner Bill Goins Approval of Agenda Approval of September 3, 2019 Meeting Minutes Consent Agenda Approve Tax Department’s End of Month Summaries, Reports, and Charges Approve wayfinding program sign lease authorization Approve MIS Storage Area Network upgrade Approve Budget Amendment #4, Grant Project Ordinance Approve surplus toner donations
6:05 p.m. Special Recognitions Special Olympics Softball Team
6:15 p.m. Open Forum
6:30 p.m. Kim Bates, Planning Director
Public Hearing for Rezoning, ZCR1192 CC Camp Road, Still Meadows Lane
6:45 p.m. Kristy Preston, DSS Director
Social Services Board Report 7:00 p.m. Mark Willis, Opioid Response Director
Intervention Team Narcan Distribution Substance Use Educational Videos
7:15 p.m. Chris Knopf, County Manager
General County Business 7:30 p.m. County Commissioners
General County Business 7:40 p.m. Closed Session pursuant to G.S. 143-318.11 (a)(3) legal, pursuant to G.S. 143-
318.11(a)(4) economic development, and pursuant to G.S. 143-318.11(a)(6) personnel
Adjourn
Any person with a disability needing an accommodation at the meeting, please Contact the County Manager’s office at 401-8201, Elkin residents 366-8201.
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Surry County Board of Commissioners Meeting of October 7, 2019
The Surry County Board of Commissioners met at 6:00 p.m., October 7, 2019. The meeting was held in the Commissioners’ Meeting Room, Historic Courthouse, Dobson, N.C.
Board members present for the meeting were Chairman Van Tucker, Vice-Chairman Larry Johnson, Commissioner Bill Goins and Commissioner Mark Marion. Commissioner Eddie Harris joined the meeting via a conference call.
Others present for the meeting, at various times, were: Chris Knopf, County Manager Sandy Snow, Assistant County Manager Nathan Walls, Assistant to the County Manager Rhonda Nixon, Budget and Performance Director Mark Willis, Opioid Response Director Jessica Montgomery, Public Works Director/County Engineer George Crater, Airport Manager Daniel White, Parks and Recreation Director Sheriff Steve Hiatt John Shelton, Emergency Services Director Doug Jones, Fire Marshal Dr. Myra Cox, Elkin City Schools Superintendent Ed Woltz, County Attorney Doug Carter and Andrew Carter of DEC Associates News Media __________________________________________________________
Chairman Tucker called the meeting to order, welcomed everyone
and thanked them for their attendance. Commissioner Marion delivered the invocation and led the Pledge of Allegiance. Chairman Tucker and Ed Woltz, County Attorney, discussed the Board’s Rules of Procedure for Commissioner Harris to participate in the meeting via a conference call.
__________________________________________________________
Chairman Tucker requested the Board review and approve the agenda. Upon motion of Commissioner Goins, seconded by Commissioner Johnson, the Board voted unanimously to approve the October 7, 2019 agenda.
________________________________________________________ Chairman Tucker requested the Board consider the minutes of the September 16, 2019 meeting as presented. Upon motion of Commissioner Marion, seconded by Commissioner Goins, the Board voted unanimously to approve the minutes as written.
__________________________________________________________ Chairman Tucker requested the Board consider the consent agenda. Upon motion of Commissioner Johnson, seconded by Chairman Tucker, the Board voted unanimously to approve the consent agenda as follows: Requests from the County Manager:
• Approve the Memorandum of Cooperative Agreement between Surry County and NC Wildlife Commission for the old Highway 601 River Access.
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Requests from the Assistant County Manager:
• Approve Emergency Services' request to purchase an Indee Lift at the cost of $6,250.
• Approve the Finance Officer’s request to donate surplus items to the local school districts in the area if unable to sell these items. __________________________________________________________ Chairman Tucker declared the meeting to be an open forum and
invited members of the audience to address the Board on any matters of civic concern. There being no comments, Chairman Tucker closed the public forum.
__________________________________________________________
Doug Carter and Andrew Carter of DEC Associates presented a Powerpoint to the Board about the Dedicated Capital Improvement Fund and Draft Issuances. Andrew Carter led the presentation with Doug Carter adding information and answering questions as needed.
Andrew Carter gave an overview of the 2016 financial plan and model projects and timings, as well as current models that DEC Associates had researched. The current model looks beyond 2022 and covers scenarios of $90 million (Version 17b) and $104 million (Version 17a) of new debt to fund a new detention facility and new Elkin High School gymnasium, as well as two undesignated education projects, totaling $20 million each. The $90 million option, Version 17b, would start funding sooner than Version 17a. The Carters informed the Board the funding model would require no new revenue as currently designed.
Chris Knopf, County Manager, discussed the total amount of
funding that would be required for upcoming Surry County Schools and Mount Airy City Schools projects.
Commissioner Johnson complimented DEC Associates, County staff
and the Finance Committee for their work. The Board, Mr. Knopf and DEC Associates agreed to hold a future
budget work session to further discuss the funding models. __________________________________________________________
Chris Knopf, County Manager, presented a request to transfer the
Elkin Area Water System to the Town of Elkin. The area includes Gentry Road and Business 268.
Upon motion of Commissioner Marion, seconded by Commissioner
Goins, the Board voted unanimously to approve the transfer of the Elkin Area Water System to the Town of Elkin following negotiations with the municipality.
__________________________________________________________
Samantha Ange, Health Director, presented a request to utilize $77,679 of fund balance to cover a refund for partial reserve fund balance of Surry Care Management programs, to include Pregnancy Care Management and Care Coordination for Children.
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to approve the refund. __________________________________________________________ Chris Knopf, County Manager, presented a draft policy regarding
conflicts of interest for Emergency Services and Fire Marshal
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administrative officers who also serve as chief, assistant chief or chairman of the board of directors for volunteer public safety agencies.
The Board requested feedback from John Shelton, Emergency
Services Director; Doug Jones, Fire Marshal; and Ed Woltz, County Attorney on the draft policy. Mr. Knopf indicated a need for the draft policy since a verbal policy has been used by Emergency Services to protect County employees from liability cases.
Each Board member provided their thoughts on the draft policy
before voting. Before the vote, Commissioner Harris’ phone call dropped. Several
attempts were made to reach him again before the vote was taken, but the Board was unable to reconnect with him until later in the meeting.
Upon motion of Commissioner Johnson, seconded by Commissioner
Goins, the Board voted unanimously to forego the draft policy and study an overall draft conflicts of interest policy to cover all County employees and their volunteer efforts.
__________________________________________________________
Upon motion of Commissioner Marion, seconded by Commissioner Goins, the Board voted unanimously to go into closed session for legal matters pursuant to G.S. 143-318.11 (a)(3), economic development pursuant to 143-318.11 (a)(4), and personnel matters pursuant to G.S. 143-318.11 (a)(6).
__________________________________________________________
The Board came out of closed session and resumed regular business.
__________________________________________________________
Upon motion of Commissioner Goins, seconded by Commissioner Marion, the Board voted unanimously to approve but not release the September 16, 2019 closed session minutes.
__________________________________________________________
Upon motion of Commissioner Goins, seconded by Chairman Tucker, the Board voted unanimously to adjourn. The meeting ended at 9:15 p.m.
_____________________________ Nathan Walls Clerk to the Board
12281
Surry County Board of Commissioners
Meeting of October 21, 2019
The Surry County Board of Commissioners met at 6:00 p.m.,
October 21, 2019. The meeting was held in the Commissioners’ Meeting
Room, Historic Courthouse, Dobson, N.C.
Board members present for the meeting were Chairman Van Tucker,
Vice-Chairman Larry Johnson and Commissioner Bill Goins. Commissioner
Mark Marion and Commissioner Eddie Harris were absent for the meeting,
which Chairman Tucker explained to the audience.
Others present for the meeting, at various times, were:
Sandy Snow, Assistant County Manager
Nathan Walls, Assistant to the County Manager
Rhonda Nixon, Budget and Performance Director
Maggie Simmons, Assistant Health Director
Susan Jarrell, Elections Director
Jessica Montgomery, Public Works Director/County Engineer
George Crater, Airport Manager
Johnny Easter, Development Services Director
Ed Woltz, County Attorney
News Media
__________________________________________________________
Chairman Tucker called the meeting to order, welcomed everyone
and thanked them for their attendance. Commissioner Johnson delivered
the invocation and led the Pledge of Allegiance. Chairman Tucker said
that Commissioner Harris was out of town on a business trip and
Commissioner Marion had a family emergency.
__________________________________________________________
Chairman Tucker requested the Board review and approve the
agenda. Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to approve the October 21, 2019
agenda.
________________________________________________________
Chairman Tucker requested the Board consider the minutes of the
October 7, 2019 meeting as presented. Upon motion of Commissioner
Johnson, seconded by Commissioner Goins, the Board voted unanimously
to approve the minutes as written.
__________________________________________________________
Chairman Tucker requested the Board consider the consent agenda.
Upon motion of Commissioner Goins, seconded by Chairman Tucker, the
Board voted unanimously to approve the consent agenda as follows:
Requests from the County Manager:
• Approve the following from the Tax Department:
1. Total releases for the month ending 9/30/2019 in the amount of $13,047.50
2. Total refunds for the month ending 9/30/2019 in the amount of $4,752.79
3. Total NCVTS tag and tax refunds for the month ending 9/30/2019 in the amount of $3,071.45.
4. Total real and personal property discoveries for the month ending 9/30/2019 in the amount of $1,711,764.46.
5. Total EMS, EMD and EMS-MC additions for the month ending 9/30/2019 in the amount of $294.28.
6. Total EMS, EMD and EMS-MC refunds for the month ending 9/30/2019 in the amount of $22.95.
7. Total EMS, EMD and EMS-MC releases for the month ending 9/30/2019 in the amount of $6,770.35.
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8. Total EMS, EMD and EMS-MC collections for the month ending 9/30/2019 in the amount of $20,260.68.
Requests from the Assistant County Manager:
• Approve Health Insurance Rates, Wellness Incentive and Retiree
Percentages for 2020; and Quarterly Workers’ Comp Settlement
Activity.
Requests from the Budget & Performance Director:
• Approve Budget Amendment #5, Health Department, as follows:
ACCOUNT
PREVIOUS
REVISED
CODE
DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND
EXPENDITURES
Health Department Administration
1055110 51500 Professional Services 3,500 7,500 11,000
1055110 51510 Professional Services - Drug
Screening
0 600 600
1055110 53020 Equipment Maintenance 0 1,000 1,000
1055110 54300 Utilities 23,000 5,000 28,000
1055110 55150 Insurance & Bonding 2,200 2,300 4,500
1055110 56010 Equipment 5,203 (5,203) 0
Increase departmental total 208,953 11,197 220,150
Communicable Disease/STD
1055121 51720 Contracted Services 10,000 100 10,100
1055121 52010 Supplies & Materials 6,300 (2,300) 4,000
1055121 52020 Medical Supplies 6,000 1,300 7,300
1055121 54010 Travel/Training 5,500 (1,000) 4,500
1055121 55500 Dues & Subscriptions 10,000 2,000 12,000
Increase departmental total 332,200 100 332,300
School Health
1055126 51010 Salaries & Wages 53,800 4,200 58,000
1055126 51300 Social Security 3,400 200 3,600
1055126 51310 Medicare 800 100 900
1055126 51330 Retirement 4,900 400 5,300
Increase departmental total 83,400 4,900 88,300
Adult Primary
Care
1055148 51010 Salaries & Wages 227,500 (2,000) 225,500
1055148 51300 Social Security 14,300 (100) 14,200
1055148 51330 Retirement 20,600 (200) 20,400
1055148 55500 Dues & Subscriptions 12,000 4,000 16,000
Increase departmental total 376,005 1,700 377,705
Yadkin-Pregnancy Care Mgmt.
1055150 51010 Salaries & Wages 32,300 (3,200) 29,100
1055150 51300 Social Security 3,900 (200) 3,700
1055150 51330 Retirement 3,000 (300) 2,700
1055150 51500 Professional Services 1,000 (500) 500
1055150 52010 Supplies & Materials 1,463 1,132 2,595
1055150 53020 Equipment Maintenance 200 (100) 100
1055150 54010 Travel/Training 3,000 500 3,500
1055150 54200 Telephone 3,000 (1,000) 2,000
1055150 55500 Dues & Subscriptions 500 300 800
Decrease departmental total 85,613 (3,368) 82,245
Yadkin-Care Coord 4 Children
1055151 51010 Salaries & Wages 55,300 3,300 58,600
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1055151 51300 Social Security 3,500 200 3,700
1055151 51330 Retirement 5,100 300 5,400
1055151 52010 Supplies & Materials 100 400 500
1055151 54200 Telephone 0 819 819
Increase departmental total 76,050 5,019 81,069
Home Health Grant Programs
1055155 51720 Contracted Services 250,000 68,885 318,885
1055155 52010 Supplies & Materials 1,000 1,500 2,500
1055155 53020 Equipment Maintenance 0 500 500
1055155 55020 Rent- Building & Equipment 1,000 (500) 500
Increase departmental total 388,400 70,385 458,785
Cancer Control Program
1055158 51720 Contracted Services 49,000 (2,000) 47,000
1055158 55500 Dues & Subscriptions 8,000 2,000 10,000
No change in departmental
total
284,300 0 284,300
Pregnancy Care Management
1055161 51500 Professional Services 500 (300) 200
1055161 51720 Contracted Services 2,500 (2,500) 0
1055161 52010 Supplies & Materials 1,000 (500) 500
1055161 54010 Travel/Training 3,500 (1,500) 2,000
1055161 55300 Refunds (NEW) 0 61,339 61,339
Increase departmental total 236,150 56,539 292,689
Child Health Program
1055163 52020 Medical Supplies 19,500 10,500 30,000
1055163 55500 Dues & Subscriptions 30,000 3,000 33,000
Increase departmental total 1,286,450 13,500 1,299,950
Family Planning Program
1055164 51720 Contracted Services 3,500 5,500 9,000
1055164 52020 Medical Supplies 37,500 (3,500) 34,000
1055164 55500 Dues & Subscriptions 10,500 3,500 14,000
Increase departmental total 374,375 5,500 379,875
Supplemental Food Program
1055167 51720 Contracted Services 9,000 (2,000) 7,000
1055167 53020 Equipment Maintenance 4,000 (3,000) 1,000
1055167 54300 Utilities 200 300 500
1055167 55020 Rent- Building & Equipment 5,500 1,000 6,500
Decrease departmental total 930,293 (3,700) 926,593
Immunization Action Plan
1055170 51530 Professional Services-Lab 2,000 (1,000) 1,000
1055170 51720 Contracted Services 9,300 (800) 8,500
1055170 52010 Supplies & Materials 2,550 2,450 5,000
1055170 52020 Medical Supplies 130,000 5,000 135,000
1055170 54200 Telephone 2,200 800 3,000
1055170 54400 Advertising 1,320 (520) 800
1055170 55500 Dues & Subscriptions 7,500 3,500 11,000
Increase departmental total 293,870 9,430 303,300
Behavioral
Health
1055175 51010 Salaries & Wages 20,700 (7,500) 13,200
1055175 51300 Social Security 0 900 900
1055175 51310 Medicare 0 200 200
1055175 51330 Retirement 0 1,200 1,200
1055175 51720 Contracted Services 112,600 4,400 117,000
1055175 52010 Supplies & Materials 1,000 600 1,600
1055175 54200 Telephone 800 200 1,000
No change in departmental
total
135,700 0 135,700
Child Service
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1055178 52010 Supplies & Materials 2,975 (975) 2,000
1055178 54010 Travel/Training 6,580 (2,080) 4,500
1055178 54200 Telephone 3,000 (500) 2,500
1055178 54250 Postage 400 300 700
1055178 54350 Printing 250 (200) 50
1055178 55020 Rent- Building & Equipment 1,500 (700) 800
1055178 55150 Insurance & Bonding 1,000 (1,000) 0
1055178 55300 Refund 0 16,340 16,340
1055178 55500 Dues & Subscriptions 750 (250) 500
Increase departmental total 222,855 10,935 233,790
Environmental Health
1055181 51720 Contracted Services 12,000 2,500 14,500
1055181 52010 Supplies & Materials 8,000 10,050 18,050
1055181 53020 Equipment Maintenance 1,200 (1,000) 200
1055181 54200 Telephone 6,500 500 7,000
1055181 54250 Postage 850 200 1,050
1055181 55150 Insurance & Bonding 3,000 1,500 4,500
1055181 55640 GPS Monitoring 1,000 260 1,260
Increase departmental total 709,475 14,010 723,485
Bioterrorism & Preparedness
1055185 51010 Salaries & Wages 38,800 (4,100) 34,700
1055185 51500 Professional Services 70 250 320
1055185 52010 Supplies & Materials 1,200 (700) 500
1055185 52020 Medical Supplies 0 400 400
1055185 54010 Travel/Training 800 600 1,400
1055185 54200 Telephone 900 683 1,583
Decrease departmental total 41,920 (2,867) 39,053
Health Promotion
1055191 51720 Contracted Services 5,000 2,100 7,100
1055191 52010 Supplies & Materials 3,000 2,000 5,000
1055191 55500 Dues & Subscriptions 250 250 500
Increase departmental total 108,150 4,350 112,500
Dental Clinic
1055192 51520 Professional Services-Medical 500 (500) 0
1055192 52020 Medical Supplies 50,000 20,000 70,000
1055192 52900 Small Equipment 6,854 (2,640) 4,214
1055192 54200 Telephone 4,000 200 4,200
1055192 55020 Rent- Building & Equipment 4,500 (1,900) 2,600
Increase departmental total 1,580,904 15,160 1,596,064
Migrant Farmworker Grant
1055195 51720 Contracted Services 4,000 (4,000) 0
1055195 52010 Supplies & Materials 1,200 (318) 882
1055195 52020 Medical Supplies 1,500 315 1,815
1055195 54010 Travel/Training 18,800 (5,000) 13,800
1055195 54200 Telephone 1,000 1,260 2,260
Decrease departmental total 144,000 (7,743) 136,257
REVENUE
1045110 44154 Cost Settlement (NEW) 0 40,695 40,695
1045121 43307 State HIV/STD 600 100 700
1045148 44200 Patient Fees-Private Insurance 23,000 1,700 24,700
1045150 42324 NCCN Carryforward 13,213 (3,368) 9,845
1045151 42324 NCCN Carryforward 0 5,019 5,019
1045154 44157 Patient Fees-Medicaid 424,537 (55,000) 369,537
1045154 44161 Home Mobility (NEW) 0 50,000 50,000
1045154 44164 Other MFP (NEW) 0 5,000 5,000
1045155 43322 Chore Service-PTRC 251,000 66,193 317,193
1045155 43395 Caregiver Grant-PTRC 21,197 3,692 24,889
12285
1045155 44170 Chore/Respite Donations 100 500 600
1045161 42324 NCCN Carryforward 66,917 (15,911) 51,006
1045161 49900 Unencumbered Balance (NEW) 0 72,450 72,450
1045163 42355 Child Health Care 75,546 (75,546) 0
1045163 43310 State Grant 0 75,546 75,546
1045163 44154 Cost Settlement 253,443 11,637 265,080
1045164 44154 Cost Settlement 63,000 5,500 68,500
1045170 44154 Cost Settlement 9,450 9,430 18,880
1045178 42324 NCCN Carryforward 65,486 (14,886) 50,600
1045178 49900 Unencumbered Balance 0 25,821 25,821
1045185 42600 Bio-Terrorism 35,748 (270) 35,478
1045185 49900 Unencumbered Balance 6,172 (2,597) 3,575
1045191 43312 Health Promotions 39,235 (4,529) 34,706
1045192 44157 Patient Fees-Medicaid 1,114,150 (3,546) 1,110,604
1045192 44154 Cost Settlement 300,000 15,160 315,160
1045195 42359 Migrant Farmworker Grant 138,300 (2,043) 136,257
1045195 49900 Unencumbered Balance 5,700 (5,700) 0
Increase fund totals. 213,124 205,047 418,171
76,061,641 76,266,588
• Approve Budget Amendment #6, Sheriff's Department, Fire & Rescue
and Dobson Farmer's Market, as follows: ACCOUNT
PREVIOUS
REVISED
CODE
DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND
EXPENDITURES
Non-Departmental
1054199 59510 General Fund Contingency 126,680 (82,186) 44,494
Decrease departmental total 332,200 (82,186) 250,014
Sheriff's
1054310 53040 Vehicle Maintenance 93,284 4,006 97,290
1054310 55100 Capital Leases 103,629 (2,251) 101,378
Increase departmental total 5,940,321 1,755 5,942,076
Rabies Control
1054380 55100 Capital Leases 0 5,175 5,175
Increase departmental total 511,837 5,175 517,012
Fire & Rescue
1054342 57370 Special Projects-VFD 50,000 5,000 55,000
Increase departmental total 332,200 5,000 337,200
Dobson Farmers Market
1054945 56600 Other Improvements 0 130,186 130,186
Increase departmental total 332,200 130,186 462,386
REVENUE
1044000 48500 Insurance Refunds 15,000 5,670 20,670
1044000 49900 Unencumbered Balance 6,195,497 54,260 6,249,757
Increase fund totals. 213,124 59,930 273,054
76,266,588 76,326,518
Commissioner Johnson also announced that as of the meeting, Surry
County had collected 64 percent of owed taxes and thanked the citizens
for their hard work.
__________________________________________________________
12286
Chairman Tucker declared the meeting to be an open forum and
invited members of the audience to address the Board on any matters
of civic concern.
Suzanne Settle, of the Old Lebanon Hill neighborhood, Kiwanis
Club and Trinity Episcopal Church, requested the Board to help with
adding a drug recovery court in Surry County. Ms. Settle was
supportive of the County’s Opioid Response Department.
Chairman Tucker introduced former Commissioner Bill Hamlin, who
was in the audience.
Angela Schmoll, of Mayberry 4 Paws, asked the Board to better
enforce and regulate actions against illegal dog breeders. Ms.
Schmoll said poorly maintained dog kennels cause neighborhoods to
smell bad and hurt property values. She passed around pictures of
dogs that were not being properly cared for.
Abi Blackwelder, of Mayberry 4 Paws, is a dog foster parent who
spoke. Ms. Blackwelder provided details about caring for dogs and
asked for better regulations of illegal breeders.
Paula Stanley, of Mayberry 4 Paws, said she is thankful for a
good relationship with Animal Control and said the illegal breeders
present an overall health issue. She said a dog group from Raleigh
had foster parents who adopted the 49 dogs that were recently taken
from an illegal breeder who was arrested.
Commissioner Johnson asked Ms. Stanley some questions about
animal regulation history in Surry County and how we compare to
adjacent counties. He and the Board thanked Mayberry 4 Paws for what
they do.
Steven Lowe, of the Kiwanis Club, said Surry County needs to
replicate drug courts here. Mr. Lowe said many people are working on
reducing the opioid epidemic, but the problem is getting worse, so we
must do something different to help save lives.
Chairman Tucker said he appreciated Mr. Lowe’s passion and said
we are trying, we have turned over rocks and are looking around
corners.
Wendy Tatman also spoke in support of drug courts. She said drug
courts reduce the number of people who are put in jail, have measures
to better help drug offenders and reduce expenses to the government.
Bettsee McPhail, of the Kiwanis Club, asked what the County is
doing to help the opioid problem. Chairman Tucker said Opioid
Response Director Mark Willis is working with anyone who will listen
to him and the County is trying about everything staff knows to do.
Chairman Johnson also said that Mr. Willis and the Board have been
requesting a drug court to be added. The Board thanked Ms. McPhail
and other speakers for their enthusiasm and encouraged Kiwanis to
help strengthen the foundation of drug court supporters in the
County.
There being no further comments, Chairman Tucker closed the
public forum.
_________________________________________________________
Susan Jarrell, Board of Elections Director, presented about
testing ADA compliant voting equipment. Ms. Jarrell said as long as
the equipment runs well during testing, staff plans to purchase 32
machines with $171,000 that is already budgeted.
12287
Chairman Tucker and Commissioner Johnson asked details about the
machines and if they are certified.
Ms. Jarrell said we are required to have the ADA compliant
machines.
The Board accepted the presentation about the equipment testing.
__________________________________________________________
Sandra Snow, Assistant County Manager, requested to amend the
agenda by adding two items to the County Manager’s Items. Ms. Snow
requested that the Laurel Springs Church Road Sewer Extension Project
Bid and date-setting for the upcoming DEC Associates budget workshop
be added. Upon motion of Commissioner Johnson, seconded by
Commissioner Goins, the Board voted unanimously to add the items to
the County Manager’s Items.
__________________________________________________________
Ed Woltz, County Attorney, presented information to the Board on
waiver of court costs and fines for defendants who are indigent or
unable to pay. Upon motion of Commissioner Johnson, seconded by
Commissioner Goins, the Board voted unanimously to approve Mr. Woltz’s
recommendation.
__________________________________________________________
Maggie Simmons, Assistant Health Director, requested that the
Board give permission to the Health Department and Opioid Response
Department to apply for a Community Linkages for Care grant for
overdose prevention and response, which would help fund a fourth Peer
Support Specialist position.
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to give staff permission to apply
for the grant.
__________________________________________________________
Nathan Walls, Assistant to the County Manager, presented a
report on needed Boards and Commissions reappointments.
Upon motion of Commissioner Goins, seconded by Chairman Tucker,
the Board voted unanimously to reappoint the following: Josh Watson,
Mark Bender and Walter White to the Surry County Board of Adjustment;
and Commissioner Larry Johnson to the Piedmont Triad Regional
Development Corporation Board.
__________________________________________________________
Sandra Snow, Assistant County Manager, presented information on
bids received from three contractors on the Laurel Springs Church
Road Sewer Extension Project.
Ed Woltz, County Attorney, advised the Board they can accept the
low bid of $398,210 from Carolina Grading & Utilities, Inc. with
waiver of a minor defect or informality.
Upon motion of Commissioner Johnson, seconded by Commissioner
Goins, the Board voted unanimously to accept the bid of $398,210 from
Carolina Grading & Utilities, Inc. with waiver of a minor defect or
informality.
__________________________________________________________
Sandra Snow, Assistant County Manager, requested the Board
approve Nov. 7 or Nov. 14 as the date for a follow-up budget workshop
with DEC Associates. The meeting will be public and held at 6 p.m.
12288
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to hold the follow-up budget
workshop with DEC Associates on Nov. 14 at 6 p.m.
__________________________________________________________
The Board did not hold a closed session.
__________________________________________________________
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to adjourn. The meeting ended at
7:03 p.m.
_____________________________
Nathan Walls
Clerk to the Board
12289
Surry County Board of Commissioners
Meeting of November 4, 2019
The Surry County Board of Commissioners met at 6:00 p.m.,
November 4, 2019. The meeting was held in the Commissioners’ Meeting
Room, Historic Courthouse, Dobson, N.C.
Board members present for the meeting were Chairman Van Tucker,
Vice-Chairman Larry Johnson, Commissioner Bill Goins, Commissioner
Mark Marion and Commissioner Eddie Harris.
Others present for the meeting, at various times, were:
Chris Knopf, County Manager
Sandy Snow, Assistant County Manager
Nathan Walls, Assistant to the County Manager
Rhonda Nixon, Budget and Performance Director
Mark Willis, Opioid Response Director
Sarah Bowen, Finance Officer
Jessica Montgomery, Public Works Director/County Engineer
George Crater, Airport Manager
Penny Harrison, Tax Administrator
Dr. Sandy George, Mount Airy City Schools
Doug Coble and Johnny Hiatt, Franklin Volunteer Fire Department
Joan Sherif and Pat Gwyn, Northwestern Regional Library
Jeff Eads, Partners Behavioral Healthcare
Ed Woltz, County Attorney
News Media
__________________________________________________________
Chairman Tucker called the meeting to order, welcomed everyone
and thanked them for their attendance. Commissioner Harris delivered
the invocation and led the Pledge of Allegiance.
__________________________________________________________
Chairman Tucker requested the Board review and approve the
agenda. Upon motion of Commissioner Goins, seconded by Commissioner
Marion, the Board voted unanimously to approve the November 4, 2019
agenda.
________________________________________________________
Chairman Tucker requested the Board consider the minutes of the
October 21, 2019 meeting as presented with changes to Budget Amendment
numbers 5 and 6. Upon motion of Commissioner Johnson, seconded by
Commissioner Goins, the Board voted unanimously to approve the minutes
as written.
__________________________________________________________
Chairman Tucker requested the Board consider the consent agenda.
Upon motion of Commissioner Marion, seconded by Commissioner Harris,
the Board voted unanimously to approve the consent agenda as follows:
Request from the County Manager:
• Approve the building mortgage refinance from the Franklin Volunteer
Fire Department.
Requests from the Assistant County Manager:
• Approve the following retiree resolutions; Register of Deeds
introductory salary and filing fee; reclassification of position
#435002 from Building Codes Administrator (Grade 70) to Building
Codes Inspector (Grade range 65-67); reclassification of position
#413016 from a Financial Analyst (Grade 70) to a Budget Analyst
12290
(Grade 70) position; reclassification of Public Works positions
#742002 from an Equipment Operator II (Grade 63) to an Equipment
Mechanic (Grade 63), Equipment Mechanic I on the Position
Classification Plan (Grade 63) to Equipment Mechanic (Grade 63),
#742007 from an Equipment Operator I (Grade 62) to a Public Works
Assistant (Grade 58), #742024 from an Equipment Trainee (Grade
58) to an Equipment Operator I (Grade 62) and #741537 from a
Recycling Center Attendant (Grade 50) to a Recycling Route Driver
(Grade 56).
RESOLUTION
WHEREAS, Donald J. Williams began his career with the Surry County Public Works Department as a
temporary part-time employee on June 23, 2011. Mr. Williams advanced to permanent full-time status on August
1, 2014 and remained with the Public Works Department until his retirement on August 31, 2019; and
WHEREAS, during his term of service, Mr. Williams held the position of Equipment Operator I until his
retirement; and
WHEREAS, during his years of faithful service, Donald J. Williams demonstrated outstanding equipment
operation skills. His grading and demolition abilities have also been a major asset to the Public Works
Department; and
WHEREAS, Donald J. Williams has faithfully served Surry County as a caring and conscientious public
servant; and
WHEREAS, Mr. William’s commitment and dedication have earned him the admiration and respect of his
fellow employees, colleagues, and the public he served; and
NOW, THEREFORE, BE IT RESOLVED that the Board wishes to publicly commend Donald J.
Williams for his service to the citizens of Surry County and wishes to express its appreciation for his years of
dedicated employment; and
BE IT FURTHER RESOLVED that the Board extends to Donald J. Williams its best wishes for many
years of happiness during his retirement.
ADOPTED this 4th day of November, 2019.
RESOLUTION
WHEREAS, Gary S. Watson was employed from April 1, 2008 in the Surry County Finance department
until his retirement on April 30, 2019; and
WHEREAS, Mr. Watson dutifully served as Purchasing Agent – a position he held his entire career with
the Surry County Finance department; and
WHEREAS, during his years of faithful service, Mr. Watson has seen monumental growth and change in
Surry County Government and has worked to bring efficiency, integrity, financial strength and accountability to
the office of the Purchasing Agent; and
WHEREAS, the Surry County Board of Commissioners wishes to publicly commend Mr. Watson for the
dedication and diversification he has shown in his duties during his years of active service with Surry County; and
NOW, THEREFORE, BE IT RESOLVED that the Board commends Gary S. Watson for the
professional manner in which he has served his fellow employees and the citizens of Surry County and wishes to
express its appreciation for his many years of dedicated employment; and
BE IT FURTHER RESOLVED that the Board extends to Gary S. Watson its best wishes for many years
of happiness during his retirement.
ADOPTED this the 4th day of November, 2019.
12291
RESOLUTION
WHEREAS, Portia M. Oakley faithfully served the citizens of Surry County from August 21, 1995 until
her retirement on May 31, 2019 as an employee of the Surry County Register of Deeds Office; and
WHEREAS, during her years of service, Portia M. Oakley held the positions of Deputy Register of Deeds
I and Deputy Register of Deeds II, a position she held from March 1, 1999 until her retirement; and
WHEREAS, through study and hard work, Portia M. Oakley became certified as one of North Carolina’s
Advanced Register of Deeds certification holders. Ms. Oakley’s position in the vital records department
demonstrated her extensive and comprehensive knowledge of issuing vital records certificates and notary public
oaths; and
WHEREAS, during her years of faithful service, Ms. Oakley has earned the admiration and respect of her
fellow employees, friends, and colleagues as she has dedicated her career to diligently serving the citizens of Surry
County; and
WHEREAS, the Surry County Board of Commissioners wishes to publicly commend Portia M. Oakley
for the integrity and high level of professionalism she has brought to the Surry County Register of Deeds Office;
and
NOW, THEREFORE, BE IT RESOLVED that the Board publicly commends Portia M. Oakley for her
service to the citizens of Surry County and wishes to express its appreciation for her many years of dedicated
employment; and
BE IT FURTHER RESOLVED that the Board extends to Portia M. Oakley its best wishes for many
years of happiness during her retirement.
ADOPTED this the 4th day of November, 2019.
RESOLUTION
WHEREAS, Tammy Gordon Johnson worked for the County of Surry from February 7, 2005 until her
retirement on July 31, 2019; and
WHEREAS, during her employment with the County of Surry, Mrs. Johnson held the positions of Water
and Sewer Projects Coordinator in the Planning department, Administrative Assistant II with Emergency Medical
Services, Secretary III, Secretary IV, and Economic Development and Tourism Coordinator with the Surry County
Economic Development and Tourism department. Mrs. Johnson transferred to the Human Resources department on
July 1, 2014 and worked as Tourism Coordinator and Human Resources Technician until she transitioned to the
County Manager’s Office on March 12, 2018 as Assistant to the County Manager, a position she held until her
retirement; and
WHEREAS, in performing her duties with various departments, Mrs. Johnson demonstrated a
compassionate, respectful and professional attitude in her interactions with co-workers, administration, and the
citizens of Surry County. She always exhibited honesty and trustworthiness in dealing with others; and
WHEREAS, Tammy Gordon Johnson has faithfully served Surry County as a caring and conscientious
public servant. Her high level of commitment has been a true asset to Surry County Government and the citizens of
Surry County; and
NOW, THEREFORE, BE IT RESOLVED that the Board publicly commends Tammy Gordon Johnson
for her service to the citizens of Surry County and wishes to express its appreciation for her years of dedicated
employment; and
BE IT FURTHER RESOLVED that the Board extends to Tammy Gordon Johnson its best wishes for
many years of happiness during her retirement.
ADOPTED this the 4th day of November, 2019.
12292
RESOLUTION
WHEREAS, NCGS 153A-92(b)(2) provides that boards of county commissioners may reduce the
salaries of elected officials only by a resolution adopted at least fourteen (14) days before the last day for
filing notice of candidacy for the office; and
WHEREAS, once adopted the resolution may not be altered until the person elected to the office
in the general election takes office; and
WHEREAS, the filing fee for the office shall be determined by reference to the reduced salary;
and
WHEREAS, the salary for the Register of Deeds in Surry County is equivalent to Grade 76 on the
Surry County Classification Plan; and
WHEREAS, the Surry County Classification Plan establishes the entry level annual salary for the
Register of Deeds at $52,980.
NOW, THEREFORE, BE IT RESOLVED by the Surry County Board of Commissioners that
1. The annual salary for a newly elected Register of Deeds is hereby established at $52,980.
2. The filing fee for the Register of Deeds shall be determined by the above referenced salary.
3. Should the incumbent of this office be re-elected, he/she shall retain current compensation as
provided in the Surry County Classification Plan.
Adopted this the 4th day of November, 2019.
Requests from the Budget & Performance Director:
• Approve Budget Amendment #7, Department Grants, DSS Donation
Account Balance and Fund 24 Increase, as follows: ACCOUNT
PREVIOUS
REVISED
CODE
DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND
EXPENDITURES
Emergency Management
1054330 52010 Supplies & Materials 12,000 4,914 16,914
1054330 56010 Equipment 0 6,086 6,086
Increase departmental
total
154,796 11,000 165,796
Homeland Security Grant
1054333 51720 Contracted Services 0 11,000 11,000
Increase departmental
total
0 11,000 11,000
HSG Dirty Bomb Training
1054334 51500 Professional Services 0 11,000 11,000
1054334 52010 Supplies & Materials 0 1,500 1,500
Increase departmental
total
0 12,500 12,500
Shelter Cot Trailer Grant (NEW)
1054335 52010 Supplies & Materials 0 60,342 60,342
1054335 56010 Equipment 0 18,258 18,258
Increase departmental
total
0 78,600 78,600
Clean Water Grant - Fisher River
1054964 51720 Contracted Services 0 85,631 85,631
Increase departmental
total
0 85,631 85,631
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Local Assistance
1055321 57734 Eldridge-Donations 1,500 3,034 4,534
1055321 57735 Foster Care Donations 1,000 30 1,030
1055321 57810 Special Adoption $ 50,000 22,967 72,967
Increase departmental
total
1,362,871 26,031 1,388,902
Canoe Access
1055161 51720 Contracted Services 0 90,844 90,844
Increase departmental
total
0 90,844 90,844
REVENUE
1044000 49900 Unencumbered Balance 6,249,757 85,631 6,335,388
1044330 43136 LEPC Tier II Grant 0 1,000 1,000
1044330 44550 Duke Energy Grant
(NEW)
0 10,000 10,000
1044333 42328 Homeland Security
Grant
0 11,000 11,000
1044334 42328 Homeland Security
Grant
0 12,500 12,500
1044335 42328 Homeland Security
Grant
0 78,600 78,600
1045321 43385 Special Adoption $ 50,000 22,967 72,967
1045321 44600 Foster Care Donations 1,500 (470) 1,030
1045321 44602 Eldridge-Donations 1,000 3,534 4,534
1046131 44550 Duke Energy Grant
(NEW)
0 90,844 90,844
Increase fund totals. 76,326,518 315,606 76,642,124
SHERIFFS SPECIAL EVENTS
EXPENDITURES
2454324 55657 Misc.-Special Events 0 70 70
REVENUE
2444324 49900 Unencumbered Balance 0 70 70
Increase fund totals. 0 70 70
• Approve ice machine purchase for the third floor of the
Government Center Building.
__________________________________________________________
Chairman Tucker declared the meeting to be an open forum and
invited members of the audience to address the Board on any matters
of civic concern.
Wendy Tattman discussed the opioid crisis that affects Surry
County and read information about drug recovery courts. She stated
according to the statistics, it appears a drug recovery court should
already be in place and she is surprised that one isn’t. She also
spoke of the role that substance abuse plays in DSS cases. She read
facts about how drug recovery court helps participants heal and move
on from the drug lifestyle and how DSS cases are reduced as a result
of the court.
Suzanne Settle discussed statistics about opioids and said a
drug recovery court is the most successful way to reduce the problem.
She detailed how inexpensive it is to run a drug recovery court
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versus build a new jail. She encouraged support of a drug recovery
court.
Lida Kahn spoke in support of a drug recovery court. She said it
took her brother 50 years to improve his life after getting hooked on
drugs. She said Surry County needs a drug recovery court to help
people like him.
Dena Dollyhigh, with Mayberry 4 Paws, thanked the Board for
their warm welcome at the last Board meeting and Animal Control’s
efforts. She said four or more breeding females is a kennel and said
the public can report an illegal kennel at [email protected]. She
urged the Board to work with USDA on the guidelines they have in
place.
Commissioner Marion addressed the individuals who spoke about
the opioid crisis. He asked Opioid Response Director Mark Willis to
inform them about the November 7 faith-based opioid training at the
Service Center. Mr. Willis went into detail about the training, which
is being facilitated by the SAFE Project.
Jason Dunlap, with Mayberry 4 Paws, read portions of animal
ordinances from nearby counties and detailed gruesome cases of animal
abuse he has witnessed with dogs that he and his wife have rescued.
Several dogs they have fostered have died. He said Surry County needs
better animal ordinances.
Paula Stanley, with Mayberry 4 Paws, discussed how dogs need
shade to avoid heat stroke. She read the Animal Welfare Act regarding
extreme temperatures. She said Animal Control officers should be able
to determine if an animal is in distress and in need of shade.
There being no further comments, Chairman Tucker closed the
public forum.
_________________________________________________________
Chris Knopf, County Manager, and Dr. Sandy George, Mount Airy
City Schools, presented an item regarding a proposed property
acquisition at 331 Culbert Street, adjacent to Tharrington Primary
School. Upon motion of Commissioner Johnson, seconded by Commissioner
Goins, the Board voted unanimously to allocate $61,121.18 from the
General Fund to Mount Airy City Schools for the property purchase.
__________________________________________________________
Penny Harrison, Tax Administrator, presented an item on a
proposed tax exclusion/exemption audit compliance program and tax
deferment circuit breaker program.
Ms. Harrison explained the information that had been provided to
the Board in a memo and Chairman Tucker said the item was discussed
with the Finance Committee.
Commissioner Harris asked Ms. Harrison if staff can audit the 345
applications for the program each year and Ms. Harrison confirmed that
staff can complete the task.
Upon motion of Commissioner Goins, seconded by Commissioner
Marion, the Board voted unanimously to approve the tax
exclusion/exemption audit compliance program and tax deferment circuit
breaker program.
__________________________________________________________
Penny Harrison, Tax Administrator, presented a request to
schedule the sale of tax foreclosures that were provided to the Board
in a memo.
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Chairman Tucker described the foreclosure process in Surry County
and Commissioner Harris asked Ms. Harrison how the foreclosures are
posted and upset bids are placed at the Judicial Center. Ed Woltz,
County Attorney, also answered questions from the Board.
Upon motion of Commissioner Harris, seconded by Commissioner
Goins, the Board voted unanimously to approve the sale of the listed
properties.
__________________________________________________________
Penny Harrison, Tax Administrator, presented a request to approve
a power of compromise resolution for discovery taxes in Surry County.
Ms. Harrison explained that a taxpayer’s valid defense to
compromise an unpaid discovery bill is imposed through a clerical
error, an illegal tax or is levied for an illegal purpose. Ms.
Harrison provided examples for each event.
A discussion ensued with Commissioner Harris asking if the
resolution would allow the abatement of taxes. Ms. Harrison confirmed
that it would not.
Upon motion of Commissioner Goins, seconded by Chairman Tucker,
the Board voted unanimously to approve a power of compromise
resolution for discovery taxes in Surry County.
__________________________________________________________
Penny Harrison, Tax Administrator, presented Robert Hinson’s
request to release a tax penalty for not listing his boat in Surry
County.
No action was taken.
__________________________________________________________
Joan Sherif, Director of Northwestern Regional Library, and Pat
Gwyn, Branch Manager of Mount Airy Public Library, presented an
update about Surry County libraries. Ms. Sherif read off a handout
that was provided to the Board. Ms. Sherif described how reading
scores are down among fourth to eighth graders across the country and
libraries are doing their best to help children improve their scores.
The Board discussed the topic and the libraries’ rental programs.
_________________________________________________________
Chris Knopf, County Manager, presented an item regarding a blood
warmer purchase request for Surry County Emergency Services on a
quick response vehicle.
Upon motion of Commissioner Marion, seconded by Commissioner
Harris, the Board voted unanimously to approve the purchase of the
blood warmer to be paid from the Emergency Services budget.
__________________________________________________________
Chris Knopf, County Manager, requested adoption of the fiscal
year 2020-2021 budget calendar.
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to adopt the fiscal year 2020-
2021 budget calendar.
__________________________________________________________
Chris Knopf, County Manager, requested the Board amend the
County Manager’s Items by adding consideration of a Jury Commission
appointment to the agenda.
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Upon motion of Commissioner Harris, seconded by Commissioner
Goins, the Board voted unanimously to amend the County Manager’s
Items by adding consideration of a Jury Commission appointment to the
agenda.
__________________________________________________________
Chairman Tucker asked the Board to consider the appointment of
Wanda Stanley as the Surry County representative on the Jury
Commission. The Clerk of Superior Court and Superior Court Judge
appoint the other two members.
Upon motion of Commissioner Goins, seconded by Chairman Tucker,
the Board voted unanimously to appoint Wanda Stanley to the Jury Commission.
__________________________________________________________
Upon motion of Commissioner Marion, seconded by Commissioner
Goins, the Board voted unanimously to go into closed session for
legal matters pursuant to G.S. 143-318.11 (a)(3), economic
development pursuant to 143-318.11 (a)(4), and personnel matters
pursuant to G.S. 143-318.11 (a)(6).
___________________________________________________________
The Board came out of closed session and resumed regular
business.
___________________________________________________________
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to approve but not release the
October 7, 2019 closed session minutes.
___________________________________________________________
Upon motion of Commissioner Goins, seconded by Commissioner
Marion, the Board voted unanimously to appoint Rhonda Nixon as Interim
Finance Officer.
___________________________________________________________
Upon motion of Commissioner Johnson, seconded by Commissioner
Marion, the Board voted unanimously to add a Senior Employee Wellness
Nurse to the position classification plan at grade 74 and reclassify
position #423701 to Senior Employee Wellness Nurse.
___________________________________________________________
Upon motion of Commissioner Harris, seconded by Commissioner
Goins, the Board voted unanimously to recess until 6:00 p.m.,
November 14 at the Historic Courthouse for a work session with DEC
Associates.
_____________________________
Nathan Walls
Clerk to the Board
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Surry County Board of Commissioners
Meeting of November 18, 2019
The Surry County Board of Commissioners met at 6:00 p.m.,
November 18, 2019. The meeting was held in the Commissioners’ Meeting
Room, Historic Courthouse, Dobson, N.C.
Board members present for the meeting were Chairman Van Tucker,
Vice-Chairman Larry Johnson, Commissioner Bill Goins, Commissioner
Mark Marion and Commissioner Eddie Harris.
Others present for the meeting, at various times, were:
Chris Knopf, County Manager
Sandy Snow, Assistant County Manager
Nathan Walls, Assistant to the County Manager
Mark Willis, Opioid Response Director
Johnny Easter, Development Services Director
George Crater, Airport Manager
Daniel White, Parks & Recreation Director
Kim Bates, Planning Director
Jesse Day, Piedmont Triad Regional Council
Jeff Eads, Partners Behavioral Healthcare
Lynn Cochran, Northwest Piedmont Rural Planning Organization
Michael Abulya, Reuben Crummy and Andy Bailey, NC DOT
Kristy Preston, DSS Director
Nikki Hull, DSS Social Work Program Manager
Ed Woltz, County Attorney
News Media
__________________________________________________________
Chairman Tucker called the meeting to order, welcomed everyone
and thanked them for their attendance. Chairman Tucker delivered the
invocation and led the Pledge of Allegiance.
__________________________________________________________
Chairman Tucker requested the Board review and approve the
agenda. Upon motion of Commissioner Marion, seconded by Commissioner
Harris, the Board voted unanimously to approve the November 18, 2019
agenda.
________________________________________________________
Chairman Tucker requested the Board consider the minutes of the
November 4, 2019 meeting as presented. Upon motion of Commissioner
Johnson, seconded by Commissioner Goins, the Board voted unanimously
to approve the minutes as written.
__________________________________________________________
Chairman Tucker requested the Board consider the consent agenda
less the memo about the Board of Equalization and Review. Upon motion
of Commissioner Goins, seconded by Commissioner Johnson, the Board
voted unanimously to approve the consent agenda as follows:
Request from the County Manager:
Approve the following from the Tax Department:
1. Total releases for the month ending 10/31/2019 in the amount of $4,946.60.
2. Total refunds for the month ending 10/31/2019 in the amount of $2,944.63.
3. Total NCVTS tag and tax refunds for the month ending 10/31/2019 in the amount of $1,887.37.
4. Total real and personal property discoveries for the month ending 10/31/2019 in the amount of $16,769.14.
5. Total EMS, EMD and EMS-MC additions for the month ending 10/31/2019 in the amount of $401,140.18.
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6. Total EMS, EMD and EMS-MC refunds for the month ending 10/31/2019 in the amount of $442.81.
7. Total EMS, EMD and EMS-MC releases for the month ending 10/31/2019 in the amount of $33,583.17.
8. Total EMS, EMD and EMS-MC collections for the month ending 10/31/2019 in the amount of $33,698.41.
______________________________________________________________
Chairman Tucker advised that it was time for the special
recognition portion of the agenda.
The Board recognized the following members of the East Surry
High School Girls Golf Team: Head Coach Chad Freeman, Brooke Hege,
Claire Hardy, Eliza Hart, Elizabeth Carson, Emma Hutchens, Grace
Kiser, Julianna Vaughn, Mariah Robertson and Marlie Easter.
The Board recognized the following members of the East Surry
High School Volleyball Team: Head Coach Caleb Gilley, Assistant Coach
Sydney McCann, Assistant Coach Katelyn Markle, Allie Bruner, Ally
McCraw, Anna Kate Badgett, Cadence Lawson, Emma Brown, Gracie
Bullington, Hannah Johnston, Julie Marshall, Kahmea Bowser, Kate
Parks, Kylie Bruner, Leah Hayes, Maggie Holt, Morgan Smith and
Samarin Kipple.
______________________________________________________________
Chairman Tucker declared the meeting to be an open forum and
invited members of the audience to address the Board on any matters
of civic concern.
J.T. Henson suggested a tax increase to an even 59 cents and a
sales tax increase of one quarter percent to 7.25 percent with a
sunset clause, if that’s legal, to help pay for capital projects. Mr.
Henson would like the Board to prioritize capital projects, to
include, in order, a new jail, school renovations and new
construction, the latter of which state funding should be researched.
Mark Willis, Opioid Response Director, informed the Board that
the Opioid Response Department and Health and Nutrition Center had
received approval on a Community Linkages to Care grant, worth
$275,000 over 33 months, to start December 1, 2019. The grant allows
for an additional staff member for the Intervention Team, operating
and training expenses and an additional vehicle.
Mark Jones said he was concerned to read that members of the
Board wanted to borrow approximately $60 million before deciding how
much is needed for projects with the Elkin High School gymnasium and
new jail. Mr. Jones asked the Board to disclose to residents how much
is needed before borrowing money. Mr. Jones also asked to discuss the
topic further with residents.
There being no further comments, Chairman Tucker closed the
public forum.
_________________________________________________________
Kim Bates, Planning Director, introduced Jesse Day, Planning
Director of the Piedmont Triad Regional Council, and thanked everyone
who assisted with the Land Use Plan 2040, including residents who
responded to the survey.
Mr. Day presented a Powerpoint presentation about the Land Use
Plan 2040. The Board had previously been provided a draft plan of the
document two weeks prior. Mr. Day stated that there will be pressure
on land for future uses, that Surry County does well in retail sales
compared to peer counties and that the County’s strengths are trails,
blueways and tourism. A future land use map was shown as part of the
12301
presentation, in addition to development policies and recommendations
for future development opportunities. Growth in healthcare and retail
were also discussed.
Commissioner Harris asked how Surry County compares to adjacent
counties in terms of development. Mr. Day said the land use plan is a
more advanced document than used in adjacent counties and is a good
guide going forward. In response to another question from
Commissioner Harris about Surry County’s growth going forward, Mr.
Day said market-rate, mid-range housing is a challenge and suggested
that the County invest in that and in parks and recreation.
Chairman Tucker opened the public hearing for the Land Use Plan
2040.
J.T. Henson said that agribusiness contributes 26 percent to
Surry County’s economy and asked to set aside land strictly for
farming.
Commissioner Johnson asked Mr. Bates what the Planning Board’s
recommendation is on the land use plan, to which Mr. Bates responded
that the Planning Board unanimously recommended approval of the plan.
Commissioner Harris, in response to Mr. Henson, said that Surry
County has voluntary agriculture districts and the Board adopted a
Farmland Preservation Plan years ago. Commissioner Harris, Chairman
Tucker and Commissioner Goins voiced their support of the land use
plan.
Upon motion of Commissioner Harris, seconded by Commissioner
Marion, the Board voted unanimously to approve the Land Use Plan
2040.
The Land Use Plan 2040 and Mr. Day’s Powerpoint are located in
the Government Center shared drive under Administration: BOCC: BOCC
Presentations.
__________________________________________________________
Lynn Cochran, of the Northwest Piedmont Rural Planning
Organization, introduced Michael Abulya, Reuben Crummy and Andy Bailey
from NC DOT.
Mr. Abulya presented a Powerpoint about the Comprehensive
Transportation Plan for the region, to include socioeconomic
statistics. The Powerpoint was presented with the intent to gain an
endorsement from the Board on the socioeconomic statistics. The
statistics show no growth in Surry County’s population and employment
estimates through 2045. The Comprehensive Transportation Plan will
come back to the Board for adoption at a later date.
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to endorse the socioeconomic
statistics of the Comprehensive Transportation Plan.
Mr. Abulya’s Powerpoint is located in the Government Center
shared drive under Administration: BOCC: BOCC Presentations.
__________________________________________________________
Kristy Preston, DSS Director, introduced Nikki Hull, DSS Social
Work Program Manager, to present foster care information to the Board.
Ms. Hull said that in January 2019, 74 children were in foster
care in the County, which was the average in 2018. In July 2019,
numbers had risen to 85 children in foster care and in November 2019,
it has risen to 97 children in foster care, which represents a 31
percent increase from the previous year. Ms. Hull said that the
numbers can be attributed to drug use in the County; methamphetamines
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account for about 49 percent and opiates account for about 11 percent
of the children who have entered foster care this year. Ms. Hull said
that DSS has started drug screening foster care children and since
January 2019, 20 of 27 children have positively screened for illegal
substances, with 15 testing positive for methamphetamines. The
children screened range in age from 6 months old to 15 years old, with
the average age of children testing positive at 3 years old.
Chairman Tucker asked Ms. Hull how we compare to other counties,
to which Ms. Hull responded it’s about the same across the state.
Chairman Tucker and Commissioners Marion and Harris said it was sad to
hear this information and thanked staff for their hard work.
Ms. Preston presented an action item on standardized assessment
protocol for youth in foster care. The Benchmarks organization
approached DSS about entering into a pilot project where DSS social
work staff will perform a trauma assessment for foster care children 4
years old and up. Children needing assistance will be referred to
mental health providers. Benchmarks has also requested the County
enter into a Memorandum of Understanding for the pilot project.
Ms. Preston also discussed how crisis intervention funds were
down to $331,895. She said the State is reallocating crisis
intervention funds quarterly and this will help get Surry County DSS
closer to its funding numbers from last year; for the first quarter,
Surry County DSS received an additional $28,000 from the State. She
said a budget amendment will be coming up for that.
Additionally, Ms. Preston provided a list of mandated services
provided by DSS as an informational item.
Upon motion of Commissioner Johnson, seconded by Commissioner
Goins, the Board voted unanimously to approve the Surry County DSS
Director’s request to enter into a standardized assessment protocol
for youth in foster care and to authorize the DSS Director to enter
into a Memorandum of Understanding with Benchmarks to implement the
standardized assessment protocol.
__________________________________________________________
Chris Knopf, County Manager, presented an item regarding a
surplused 911 console donation to the Town of Elkin Police Department
for dispatching.
Upon motion of Commissioner Marion, seconded by Chairman Tucker,
the Board voted unanimously to donate a 911 console to the Town of
Elkin Police Department for dispatching.
__________________________________________________________
Chris Knopf, County Manager, requested the Board donate a lift
van for wheelchair-bound students to Elkin City Schools.
Mr. Knopf said Elkin City Schools proposed to utilize $4,110.47
that they have not used out of special capital allocations from
fiscal year 2019 on an activity bus and $694.60 for their unused
share of a wrecker that was purchased for the Dobson school bus
garage. Since they were special capital funds and they were unused,
the funding rolled back into the General Fund. Mr. Knopf told the
Board if they were to approve the item, the funding would come from
the General Fund.
The Board discussed any precedents that have been set by using
funds from the previous year’s general fund.
Upon motion of Commissioner Harris, seconded by Commissioner
Johnson, the Board voted unanimously to grant the request of
utilizing $4,110.47 and $694.60 from the General Fund towards the
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purchase of a lift van for wheelchair-bound students in Elkin City
Schools.
__________________________________________________________
Chris Knopf, County Manager, requested to amend the County
Manager’s Agenda Items to add approval of the Laurel Springs Church
Road Sewer Extension contract.
Upon motion of Commissioner Goins, seconded by Chairman Tucker,
the Board voted unanimously to amend the County Manager’s Agenda
Items to add approval of the Laurel Springs Church Road Sewer
Extension contract.
__________________________________________________________
Chris Knopf, County Manager, requested the Board approve the
Laurel Springs Church Road Sewer Extension contract.
Upon motion of Commissioner Harris, seconded by Commissioner
Marion, the Board voted unanimously to approve the Laurel Springs
Church Road Sewer Extension contract.
_________________________________________________________
Upon motion of Commissioner Marion, seconded by Commissioner
Goins, the Board voted unanimously to adjourn at approximately 7:52
p.m.
_____________________________
Nathan Walls
Clerk to the Board
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Surry County Board of Commissioners
Meeting of December 2, 2019
The Surry County Board of Commissioners met at 6:00 p.m.,
December 2, 2019. The meeting was held in the Commissioners’ Meeting
Room, Historic Courthouse, Dobson, N.C.
Board members present for the meeting were Chairman Van Tucker,
Vice-Chairman Larry Johnson, Commissioner Bill Goins, Commissioner
Mark Marion and Commissioner Eddie Harris.
Others present for the meeting, at various times, were:
Chris Knopf, County Manager
Sandy Snow, Assistant County Manager
Nathan Walls, Assistant to the County Manager
Mark Willis, Opioid Response Director
Rhonda Nixon, Budget Director & Interim Finance Officer
Jessica Montgomery, Public Works Director/County Engineer
Daniel White, Parks & Recreation Director
Steve Hiatt, Sheriff
Jeff Eads, Partners Behavioral Healthcare
Ed Woltz, County Attorney
News Media
__________________________________________________________
Chairman Tucker called the meeting to order, welcomed everyone
and thanked them for their attendance. Commissioner Goins delivered
the invocation and led the Pledge of Allegiance.
__________________________________________________________
Chairman Tucker requested the Board review and approve the
agenda. Upon motion of Commissioner Marion, seconded by Commissioner
Goins, the Board voted unanimously to approve the December 2, 2019
agenda.
________________________________________________________
Chairman Tucker requested the Board consider the minutes of the
November 14, 2019 meeting as presented. Upon motion of Commissioner
Johnson, seconded by Commissioner Harris, the Board voted unanimously
to approve the minutes as written.
__________________________________________________________
Chairman Tucker requested the Board consider the minutes of the
November 18, 2019 meeting as presented. Upon motion of Commissioner
Goins, seconded by Commissioner Marion, the Board voted unanimously to
approve the minutes as written.
___________________________________________________________
Chairman Tucker requested the Board consider the consent agenda.
Upon motion of Commissioner Johnson, seconded by Commissioner Harris,
the Board voted unanimously to approve the consent agenda as follows:
Requests from the Assistant County Manager:
Approve an additional $10,000 for school building project
services provided by Bill Powell, LT Consulting.
Approve to reclassify position #417003 from an Elections Clerk
(Grade 63) to an Elections Specialist (Grade 64).
Approve to reclassify position #413006 from a Financial Analyst
(Grade 70) to a Finance Accounting Technician IV (Grade 65).
Approve to accept a recently awarded Community Linkage care
grant for overdose prevention and response.
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Approve a change order in the amount of $2,465.75 for MIS to
upgrade two additional servers for the Netapp upgrade.
_____________________________________________________________
Chairman Tucker advised that it was time for the special
recognition portion of the agenda.
The Board recognized the following Eagle Scouts: William
Marshall, Caleb Adams, Zack Wardle, Tommy McGuire, Benjamin Snow,
Landon Hiatt and Holdin Joseph Hall.
The Board recognized Ashton Seal, a prize-winning youth hog
farmer.
______________________________________________________________
Chairman Tucker declared the meeting to be an open forum and
invited members of the audience to address the Board on any matters
of civic concern.
Mark Jones requested the Board consider and approve a resolution
declaring Surry County a Second Amendment sanctuary, stating that the
Board supports Second Amendment rights.
J.T. Henson told the Board that the Surry Rural Medical Center
will open December 3, 2019.
There being no further comments, Chairman Tucker closed the
public forum.
_________________________________________________________
Chris Knopf, County Manager, presented bids for the Superior
Court Judges Office project in the Judicial Center.
Upon motion of Commissioner Goins, seconded by Commissioner
Johnson, the Board voted unanimously to approve the low bid of
$44,700 from Hayco Construction.
The bid submittals are located in the Government Center shared
drive under Administration: BOCC: Agenda Packets: 2019: December 2,
2019 Agenda Packet.
__________________________________________________________
Chris Knopf, County Manager, conducted the 2020 Election of Board
Officers.
Commissioner Goins nominated Commissioner Johnson for Chairman
and Commissioner Harris motioned to close nominations. The Board voted
unanimously for Commissioner Johnson to serve as Chairman in 2020.
Chairman Johnson nominated Commissioner Marion for Vice Chairman
and Commissioner Harris motioned to close nominations. The Board voted
unanimously for Commissioner Marion to serve as Vice Chairman in 2020.
__________________________________________________________
The Board took a ten-minute break.
__________________________________________________________
The Board resumed the meeting and each member commented about the
last year and thanked one another for their support and service.
__________________________________________________________
Chris Knopf, County Manager, requested the Board approve an
interlocal agreement with the Town of Elkin to assign ownership of
the Elkin Area Water System from the County to the Town and to
confirm operational responsibilities for the utility lines.
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Upon motion of Commissioner Goins, seconded by Commissioner
Harris, the Board voted unanimously to approve an interlocal
agreement with the Town of Elkin to assign ownership of the Elkin
Area Water System from the County to the Town and to confirm
operational responsibilities for the utility lines.
__________________________________________________________
Chris Knopf, County Manager, informed the Board about the
Sensory Garden project, which is a partnership between the Surry
County Master Gardeners, Surry County Parks & Recreation and Lowes of
Elkin. The garden will be installed on December 5, 2019.
No action was taken.
__________________________________________________________
Chris Knopf, County Manager, presented a request from the Surry
County Master Gardeners and Mount Airy Garden Club to add a Blue Star
Memorial Marker to the Historic Courthouse grounds.
Upon motion of Commissioner Goins, seconded by Commissioner
Marion, the Board voted unanimously to approve the addition of a Blue
Star Memorial Marker to the Historic Courthouse grounds.
_________________________________________________________
Chris Knopf, County Manager, requested the Board approve the
2020 Conference of Local Elected Officials Schedule.
Upon motion of Chairman Johnson, seconded by Commissioner
Tucker, the Board voted unanimously to approve the 2020 Conference of
Local Elected Officials Schedule.
__________________________________________________________
Chris Knopf, County Manager, presented cost breakdowns for the
Jail/Law Enforcement Center/911 Center/Magistrate’s Office
construction project.
Chairman Johnson asked Mr. Knopf what year the jail plan figures
were proposed. Mr. Knopf said some of the scenarios go back to the
2017 Board retreat, but the numbers presented at the December 2
meeting were updated the previous Monday. Commissioner Tucker
explained the description of a 299-cell jail with core capacity of
450 cells.
Chairman Johnson asked Mr. Knopf to provide the new figures to
the current Sheriff and his staff.
No action was taken.
The jail plan figures are located in the Government Center
shared drive under Administration: BOCC: Agenda Packets: 2019:
December 2, 2019 Agenda Packet.
___________________________________________________________
Chris Knopf, County Manager, presented information about the
yearly application for the Community Services Block Grant from the
Yadkin Valley Economic Development District, Inc. to the Board.
No action was taken.
____________________________________________________________
Nathan Walls, Assistant to the County Manager, presented a
report on needed Boards and Commissions reappointments and
appointments.
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Upon motion of Commissioner Tucker, seconded by Commissioner
Marion, the Board voted unanimously to appoint Paula Stanley to the
Board of Equalization and Review and appoint current member Les
Bennett as Chairman of the Board of Equalization and Review. Upon
motion of Commissioner Goins, seconded by Commissioner Tucker, the
Board voted unanimously to reappoint Les Bennett, Terry Kennedy,
Terry Jason White, David Taylor, Gary Lee Brown and Bobbie Collins to
the Board of Equalization and Review.
Upon motion of Commissioner Marion, seconded by Commissioner
Harris, the Board voted unanimously to reappoint Mike Branch, Donna
Collins, Eddie Wilmoth, Rusty York and Shelley Goins to the
Recreation Advisory Committee.
Upon motion of Commissioner Tucker, seconded by Commissioner
Goins, the Board voted unanimously to appoint Dr. Scott Corbin to the
Board of Trustees of Northern Regional Hospital.
Upon motion of Commissioner Harris, seconded by Commissioner
Goins, the Board voted unanimously to approve Jimmy Chappell as a
regular member to serve on the Elkin Planning Board of Adjustment.
Upon motion of Commissioner Marion, seconded by Chairman
Johnson, the Board voted unanimously to reappoint Jonathan Bledsoe to
the Dobson Community Library Board.
__________________________________________________________
Chris Knopf, County Manager, requested the Board approve a
contract between the County and Resource Institute for approximately
$3 million in grants to repair hurricane-related damage along the
Mitchell River, Big Elkin Creek and Camp Creek; three resolutions
associated with the projects; associated landowner agreements as they
come in; and to accept State funding with no matching dollars.
Commissioner Harris commented about touring the three sites and
thanked State officials who helped secure the funding. Commissioner
Tucker thanked Commissioner Harris for his work on the project.
Upon motion of Commissioner Harris, seconded by Commissioner
Goins, the Board voted unanimously to approve a contract between the
County and Resource Institute for $3 million in grants to repair
damage along the Mitchell River, Big Elkin Creek and Camp Creek; the
three following resolutions associated with the projects; associated
landowner agreements as they come in; and to accept State funding
with no matching dollars.
Resolution – Water Resources Development Grant WHEREAS, the Surry County Board of Commissioners desires to sponsor, Mitchell River project, a stream restoration effort
focused on repairing damage caused by Hurricane Michael and subsequent storm events.
WHEREAS, the Surry County Board of Commissioners also recognizes Resource Institute, Inc. as the project manager for this
project and acknowledges them as being a Responsible Party for this proposed project.
NOW, THEREFORE, BE IT RESOLVED THAT:
1) The Board requests the State of North Carolina to provide financial assistance to Surry County for Mitchell River project
in the amount of $ 1,000,000;
2) The Board assumes full obligation for payment of the balance of project costs;
3) The Board will obtain all necessary State and Federal permits;
4) The Board will comply with all applicable laws governing the award of contracts and the expenditure of public funds by
local governments.
5) The Board will sub-contract a project manager (Resource Institute, Inc.) to supervise construction of the project to assure
compliance with permit conditions and to assure safe and proper construction according to approved plans and
specifications;
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6) The Board will sub-contract a project manager (Resource Institute, Inc.) to obtain suitable spoil disposal areas as needed
and all other easements or rights-of-way that may be necessary for the construction and operation of the project without
cost or obligation to the State;
7) The Board will assure that the project is open for use by the public on an equal basis with no restrictions;
8) The Board will hold the State harmless from any damages that may result from the construction, operation and
maintenance of the project;
9) The Board accepts responsibility for the operation and maintenance of the completed project.
Resolution – Water Resources Development Grant
WHEREAS, the Surry County Board of Commissioners desires to sponsor, Cedar Creek (Camp Creek) project, a stream
restoration effort focused on repairing damage caused by Hurricane Michael and subsequent storm events.
WHEREAS, the Surry County Board of Commissioners also recognizes Resource Institute, Inc. as the project manager for this
project and acknowledges them as being a Responsible Party for this proposed project.
NOW, THEREFORE, BE IT RESOLVED THAT:
1) The Board requests the State of North Carolina to provide financial assistance to Surry County for Cedar Creek (Camp
Creek) project in the amount of $ 500,000;
2) The Board assumes full obligation for payment of the balance of project costs;
3) The Board will obtain all necessary State and Federal permits;
4) The Board will comply with all applicable laws governing the award of contracts and the expenditure of public funds by
local governments.
5) The Board will sub-contract a project manager (Resource Institute, Inc.) to supervise construction of the project to assure
compliance with permit conditions and to assure safe and proper construction according to approved plans and
specifications;
6) The Board will sub-contract a project manager (Resource Institute, Inc.) to obtain suitable spoil disposal areas as needed
and all other easements or rights-of-way that may be necessary for the construction and operation of the project without
cost or obligation to the State;
7) The Board will assure that the project is open for use by the public on an equal basis with no restrictions;
8) The Board will hold the State harmless from any damages that may result from the construction, operation and
maintenance of the project;
9) The Board accepts responsibility for the operation and maintenance of the completed project.
Resolution – Water Resources Development Grant WHEREAS, the Surry County Board of Commissioners desires to sponsor, Big Elkin Creek project, a stream restoration effort
focused on repairing damage caused by Hurricane Michael and subsequent storm events.
WHEREAS, the Surry County Board of Commissioners also recognizes Resource Institute, Inc. as the project manager for this
project and acknowledges them as being a Responsible Party for this proposed project.
NOW, THEREFORE, BE IT RESOLVED THAT:
1) The Board requests the State of North Carolina to provide financial assistance to Surry County for Big Elkin Creek
project in the amount of $ 1,500,000;
2) The Board assumes full obligation for payment of the balance of project costs;
3) The Board will obtain all necessary State and Federal permits;
4) The Board will comply with all applicable laws governing the award of contracts and the expenditure of public funds by
local governments.
5) The Board will sub-contract a project manager (Resource Institute, Inc.) to supervise construction of the project to assure
compliance with permit conditions and to assure safe and proper construction according to approved plans and
specifications;
6) The Board will sub-contract a project manager (Resource Institute, Inc.) to obtain suitable spoil disposal areas as needed
and all other easements or rights-of-way that may be necessary for the construction and operation of the project without
cost or obligation to the State;
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7) The Board will assure that the project is open for use by the public on an equal basis with no restrictions;
8) The Board will hold the State harmless from any damages that may result from the construction, operation and
maintenance of the project;
9) The Board accepts responsibility for the operation and maintenance of the completed project.
________________________________________________________
Upon motion of Commissioner Goins, seconded by Commissioner
Tucker, the Board voted unanimously to adjourn at approximately 7:24
p.m.
_____________________________
Nathan Walls
Clerk to the Board