Jean E. Goforth21 CONS/LGCZBPeterson AFB CO

AIR FORCE SPACE COMMAND

UTILITY PRIVATIZATION

Introduction to

Federal Contracting

For Utilities Privatization (UP)

29 Sep 2004

HQ AFSPC/CECO 2

Overview

The Process Milestones Source Selection Assistance Procurement Integrity Conclusion Questions

SAF/IEI

SPONSORING MAJCOM

AF/ILE

AFCESA/AFCEE

PROJECT BASES

AF MANAGEMENT CONCEPT:

• AIR STAFF DIRECTION

• MAJCOM IMPLEMENTATION

OVERSIGHT

DIRECTION

DIRECTION

TECH SUPPORT

ROLES/RESPONSIBILITIES

MAJCOMs/BASES Identify Needs

Implement Program

Follow Policy, Criteria, Procedures

Feedback

AF/ILEX Advocacy, Policy/Program

Oversight

Guidance /Information

AFCESA Technical Support

Contract Support

AFCEE

Environmental Support

SAF/IEI Approval

Notify Congress

The Process -- UP Management Concept

INFORMATION

CONGRESS

NOTIFICATION

DIRECTION INFORMATION

OSD

HQ AFSPC/CECO 4

The Process – OSD DirectedThe Process – OSD Directed

• UP PROCESS:• Request for Information/Request for Interested Sources• Kick Off• Acquisition Plan Approval • Source Selection Authority Approves Source Selection Plan • RFP & Section Js Release• Pre-Proposal Conference, Site Visit, and One-On-One Exchanges• Receive Proposals (RFP Closing Date)• Evaluate Proposals• Establish Competitive Range & Conduct Discussions• Final Proposal Revision and Evaluations• SSA Decision Recommendation• AFCESA, AF/ILE, & ESG Review; Economic Analysis Cost Comparison

Certification signed; Back to SSA; Congress notified• Contract Award (includes Right of Access) Signed• Debriefings to Offerors• Transition Begins With Permits, Capital Improvements, Bill of Sale

Signed Transferring Ownership• Contract Performance Commencement

HQ AFSPC/CECO 5

MAJCOM UP

Decision

RFPClosing

EvaluationBegins

Site VisitPre-

ProposalConference

1-On-1s

Certify EconomicAnalysisResults

FPREvaluations

FinalProposalRevisions

(FPR)

CompetitiveRange

DiscussionsNegotiations

RFP Issued

To Industry

The Process -- Competitive Process

45Cumulative

60100 45 6060

120 220 280 340 400

Eve

nts

Time

PostedOn

FedBizOps

One DayPer System

Plus 2

Proposal From

OfferorTo Gov’t

ENs IssuedVerbal/Written

Discussions

FinalProposalRevisionsTo Gov’t

Package forMAJCOMDecision

Brief ESG

20

420

Pro

du

cts /

Ou

t com

e

Status of Acquisition Process briefed by MAJCOMs to ILEXO on Specified Dates

75

CongressNotificationGo/No Go

Debriefings

Milestones

•After RFP Closes:• Begin Technical Evaluations

• Complete Initial Proposal Evaluations

• Complete Evaluation Notices (ENs)

• Brief SSA on ENs

• Open Discussions/Negotiations

• Receive EN responses

• Conclude evaluations of EN responses

• Draft SSET Report

• SSAC Brief SSA on SSET Report/Competitive Range/Request for Clearance

Milestones

•After RFP Closes, Continued • Request Final Proposal Revisions

• Receive Final Proposal Revisions

• Complete Final Proposal Evaluations

• SSAC Briefing – Final SSET Report

• Economic Analysis Package Certification by Wing FM

• SSAC Briefs SSA

• SSA Briefs ESG on Recommended GO/NO GO

• Contracting Congressional Notification

• If economical IAW 10 USC 2688, Contract Award

• Begin Transition Period and Obtain Permits

• Bill of Sale Executed

• Contract Performance Starts

Source Selection Roadmap

CostTechnical

Proposals

Strategy/Plan

Plan theApproach

• Requirements

Meaningful Discussions

MarketResearch

CustomersNeeds Best V

alue Process

RFP

Requirements & Criteria

EvaluateDetermine

Competitive Range

Evaluate ProposalsCompare

Debrief

ContractDecision

ProposalsBeginBest

Value • Acquisition

LessonsLearned

KeyDiscriminators

(SourceSelection

Plan)

Final Proposal Revision

Source Selection Organization--AFSPC

Source Selection Authority(SSA) –

Source Selection Advisory Council

(SSAC)

Source Selection Evaluation Team

(SSET)

Past Performance(PRAG)Risk Cost

Recorders

Mission Capabiltiy

Standing HQ team

Base Rep

AFSPC/MSExecutive Steering

Group

Areas of SSET evaluation Areas of SSET evaluation

Standing HQ Council with Base Rep(s)

Pre-RFP

RFPRelease

ProposalReceipt

CompRangeDeter

Request FPR

Award

Interim RatingBefore FinalProposal Rev (FPR)

EXCHANGES

•Req Devel•Acq Strategy•DRFPs•Conferences•One-on-one Mtgs•Market Research

•CO Responses to Questions•RFP Amendments

Exchanges (CO controls afterRFP release

•All proposals eval•Comp range deliberated•No revisions allowed•Communicate only with those uncertain if in/out CR

Communicationsfor greater understandingleading to CRD

•Now best value is goal•ENs (not CRs/DRs) issued•Proposal revisions allowed•Must discuss -significant weaknesses -deficiencies -other aspects to enhance award potential•Release Interim FPR ratings•Request FPRs

Discussions(only w/offerors in CR)

Post-AwardDebriefings

Debriefings of successfuland unsuccessful offerors. Same rating charts as shown to SSA

FPR Receipt

EXCHANGES BY CONTRACTING PHASE WITH DISCUSSIONSEXCHANGES BY CONTRACTING PHASE WITH DISCUSSIONS

Evaluation

Final Proposal Revision (FPR)• All offerors in Competitive Range given an opportunity to

revise their proposals simultaneously.

• Use a common cut off date and time to ensure a fair competitive environment

• If after receipt of final revised proposals it becomes necessary to subsequently clarify you can without any additional request for final offers from all offerors

• In unlikely case further expanded negotiations, a second final offer opportunity must be extended to all offerors

Contractor DebriefsPost Award

• Include Significant Strengths, Weaknesses, Deficiencies• Overall Evaluated Ratings for offeror and selected offeror• Redacted SSDD Slides required• Briefing Charts for offeror • Summary of Rationale for Award• Reasonable Responses to Relevant Questions• Not a Forum for Debate See AFFARS 5315.506

Offerors may not be pleased, but should Offerors may not be pleased, but should understand the reason for selection.understand the reason for selection.

HQ AFSPC/CECO 13

Assistance

Sources for Assistance:

Air Force Source Selection Policyhttp://www.safaq.hq.af.mil/contracting/index.html

• Air Force Civil Engineering Support Agencyhttp://www.afcesa.af.mil

• Air Force Federal Acquisition Regulation (FAR) sitehttp://farsite.hill.af.mil (All Clauses)http://www.arnet.gov/far (FAR Clauses only)

FAR Part 3.101-1 - Government business shall be conducted in a manner above reproach and, except as authorized by statute or regulation, with complete impartiality and with preferential treatment for none

All communications with offerors must come through contracting officer/specialist to ensure complete and accurate information provided and impartial treatment of offerors

Procurement Integrity

HQ AFSPC/CECO 15

Conclusion

DoD emphasis on AFSPC fully evaluating UP systems for privatization

AFSPC doing everything possible to minimize workload on Wing (Base) personnel

Success is defined as SSA decision for Competitive RFPs by 30 Sep 05

HQ AFSPC/CECO 16

Questions

Questions?