job title terms of service responsibilities;...c) managing the department’s performance management...

Job Title: Principal Supply Chain Management Officer – REF: KFCB/HR/1/2021

Terms of Service: Permanent and Pensionable

Grade: KFCB 4

Job Purpose: Provide support in the implementation of Supply Chain Management

services to User Departments by facilitating the procurement processes in accordance with

the Public Procurement & Asset Disposal Act and Regulations. The officer will be assisting

the Manager, Supply Chain Management in providing procurement professional advice and

to coordinate all procurement and asset Disposal activities.

Responsibilities;

a) Coordinating procurement and disposal activities;

b) Monitoring and evaluating performance of systems in supply chain to ensurethey

are working well and giving good output; c) Managing the department’s performance management process in line with the

functions, objectives and deliverables;

d) Monitoring supplier performance and prepare periodic supplier performance

reports;

e) Improving measures to enhance partnership with suppliers to enhance working

relationships

f) Implementing the Public Procurement and Assets Disposal Act, 2015 regulations

and guidelines;

g) Interpreting other laws and statutes that relate to Supply Chain Management

matters;

h) Ensuring compliance with all applicable procurement laws, circulars and

regulations; i) Preparing the consolidated annual procurement and disposal plans;

j) Preparing and continually update list of registered suppliers;

k) Coordinating market surveys and research for goods, works and services;

l) Supervising departmental officers working under him/her;

m) Preparing contract documents in liaison with user departments and consultation

with legal department;

n) Preparing accurate, timely and relevant draft statutory and management reports for

submission to the relevant authority;

o) Managing procurement-related risks; and

p) Deputizing the Manager, Supply Chain Management

q) Implementing the consolidated annual procurement and disposal plans; r) Preparing tender documents for procurement of goods, works and services;

s) Ensuring correct specifications and proper requisition authorization for goods,

works and services to be procured;

t) Drafting/reviewing of advertising notices for goods and services to ensure accurate

goods are requested for and quality is delivered;

u) Coordinate pre-bid briefing/pre-proposal meetings, tender opening and tender

evaluation;

v) Addressing clarifications by bidders, review addendums and amendments to tendr

documents;

w) Drafting advisory/professional opinion on procurement matters to the CEO for approval by the Manager, Supply Chain Management;

x) Ensuring maintenance and archiving of documents and records of the procurement

and disposal activities for the required period;

y) Preparing and maintain the Asset Register;

z) Coordinating Periodic stock taking to ensure stores are up to date and regular

inventories are taken;

aa) Contracting implementation and monitoring as per the contract terms;

bb) Preparing contract variations and modification documents for goods, works and

services;

cc) Secretary to Adhoc Evaluation Committees

dd) Preparing and monitoring payments to suppliers; ee) Coordinating sensitization of staff and other stakeholders on procurement related

issues;

ff) Executing procurement work processes efficiently as assigned;

gg) Ensuring users satisfaction on services rendered by the Supply Chain Management

Department.

Specifications/Requirements for Appointment;

a) Bachelor’s Degree in any of the following disciplines: - Supply Chain Management,

Economics, Commerce, Procurement and Supplies Management, Business

Administration, Logistics or equivalent qualification from a recognised institution;

and

b) Master’s Degree in any of the following disciplines: Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business

Administration, Logistics or equivalent qualification from a recognised institution

c) Diploma in Supplies Management or equivalent from a recognised institution

d) Registration with Kenya Institute of Supplies Management or its equivalent; and

e) Valid Practicing License.

f) Proficiency in Computer Applications

g) A minimum of eight (8) years relevant work experience, three (3) years should be at

a level of Senior Officer

h) Certificate in Management Course lasting not less than four (4) weeks from a

recognised institution

i) Demonstrated managerial, administrative and professional competence in work performance

Detailed Job Descriptions, areas of specialization and additional requirements are posted in our website www.kfcb.go.ke .

Candidates who meet the requirements are required to send their applications quoting the job reference number accompanied by detailed curriculum vitae, copies of Academic and Professional certificates, National Identity Card to: [email protected].

Applications to be received by Close of Business 3rd August, 2021

Please note:

Applicants should provide all the details requested for in the advertisement

Only shortlisted and successful applicants will be contacted

Canvassing in any form will lead to automatic disqualification

Shortlisted candidates shall be required to produce originals of their National Identity Card,

academic and professional certificates and transcript during the interviews.

Successful candidates will be required to provide the following;

1. Clearance Certificate from EACC

2. Tax Compliance Certificate

3. CRB

4. HELB

5. Certificate of good conduct

http://www.kfcb.go.ke/

mailto:[email protected]

Job Title: Registration Officers (3 Posts) - REF: KFCB/HR 2/2021

Terms of Service: Permanent and Pensionable

Grade: KFCB 6

Job Purpose: To assist in implementing processes, guidelines and activities for executing the film

registration function by licensing filmmakers and registering film agents with a view to promoting

National aspirations and values, and protecting children from harmful film and broadcast content

as prescribed by the Films and Stage Plays Act, Cap 222 and other relevant legislations.

Responsibilities

The duties and responsibilities will include:

a) Registering the film agents

b) Issuing filming licenses;

c) Maintaining film registration registers;

d) Compiling performance reports;

e) Conducting field inspections in filming locations in the country;

f) Receiving clients’ complaints; and

g) Compiling customer feedback.


a) Bachelor’s degree in Information Studies/Science, Journalism, Public Relations, Mass

Communication, Broadcast Production (Film/TV/Radio), Sociology, Psychology,

Counselling, Criminology, Law, Religion and Education or equivalent qualification from

a recognized Institution

b) A member of a professional body;

c) Proficiency in computer applications




Please note:










7. Tax Compliance Certificate 8. CRB

9. HELB


Job Title: Compliance Officer (2 Posts) –REF: KFCB/3/2021

Terms of Service: Permanent & Pensionable

Grade: KFCB 6


Job Purpose: Responsible for assisting in implementing the film and broadcast content

regulation policies, guidelines, projects and strategic objectives aimed at child protection

from potentially harmful broadcast content and promotion of national values.

Responsibilities

a) Enforcing broadcasters’ compliance to Cap 222, KICA and other relevant laws aimed

at child protection from potentially harmful broadcast content and promotion of

national values;

b) Monitoring TV channels, radio stations and online video/film streaming

services/platforms twenty-four hour a week (24/7) for compliance to Cap 222 and

KICA provisions on broadcasters’ responsibilities versus child protection from

potentially harmful broadcast content;

c) Compiling weekly media monitoring reports and submit upwards for legal and other

relevant action to be taken;

d) Drafting correspondence for compliance enforcement actions;

e) Retrieving and viewing suspect broadcast/media content as and when required for

advisory and legal purposes;

f) Maintaining a database of suspect content captured from the broadcast stations as

evidence for use in pursuing the violators;

g) Maintaining the broadcasters’ compliance data; h) Compiling the performance reports;

i) Assisting the Senior in running the section;

j) Being in charge of the Unit and making daily operational decisions for the Unit;

k) Allocating the broadcast stations and online platforms to be monitored by the

assistants;

l) Compiling customer feedback reports in regard to broadcast/media content;

m) Responding to queries from various stakeholders in broadcast/media content related

issues and offer creative solutions;

n) Carrying out activities that enable the department pursue collaborations with MDAC

(Ministries, Departments, Counties and Agencies within or outside government)

aimed at child protection from potentially harmful broadcast content and promotion

of national values;

o) Carrying out activities that enable the department create awareness on clean media

content and online safety among the viewers/listeners;

p) Carrying out activities that enable the department sensitize broadcast and digital

media on the Board’s mandate and their responsibility to media content consumers

in regard to content;

q) Assisting in handling clients’ complaints in regard to broadcast/media content and

keep a record of the action taken.


a) Bachelor’s degree in Information Studies/Science, Journalism, Public Relations, Mass

Communication, Broadcast Production (Film/TV/Radio), Sociology, Psychology,

Counselling, Criminology, Law, Religion and Education or equivalent qualification from

a recognized Institution

b) Proficiency in Computer applications




Please note:









13. CRB

14. HELB




Job Title: Internal Auditor (1 Post) – REF: KFCB/HR/4/2021


Grade: KFCB 6

Job Purpose: Provide an independent, objective assurance to the Board on effectiveness of Risk Management, Internal controls and Governance processes.

Responsibilities:

a) Conducting variety of auditing work of prescribed scope and complexity

b) Identifying and advising risks affecting the audit area.

c) Preparation of internal audit work plan

d) Identifying any accounting errors, fraud and initiating investigations

e) Reviewing and recommending the strengthening of internal control systems

f) Providing assurance that the financial statements are in conformity with laws and statues governing the Board.


a) Bachelor’s degree in any of the following disciplines; Commerce (Accounting/Finance option), Economics, Mathematics, Statistics, Business Administration or equivalent qualification from recognized institution.

b) Certified Public Accountant (CPA) Kenya Part I or Equivalent from recognized institution c) Proficiency in Computer applications




Please note:











18. CRB

19. HELB


Job Title: ICT Officer (1 Post) REF: KFCB/HR/5/2021


Grade: KFCB 6

Job Purpose: Assist with technical support in combination of onsite and remote support provision

as well as back-end technical support for ICT infrastructure and systems.

Responsibilities

a) Coordinating the process of configuration of new Information Communication

Technology equipment;

b) Assist in coding, testing and implementing computer programs,

c) Assist in providing user support and documenting problems logs;

d) Assist in implementation and maintenance of Information Communication Technology

equipment and associated peripherals;

e) Assist in drawing up hardware specifications and certifying of Information

Communication Technology equipment;

f) Assist in verifying validating and configuring of new Information technology

equipment;

g) Assist in configuring and maintaining network information and network security

systems;

h) Assist in installing and deployment of relevant hardware and software;

i) Assist in training users; and assisting in performing technical, systems and user

documentation;

j) Assisting in the implementation of the computer systems


a) Bachelor’s degree in Computer Science, Information Science, Information Communication

Technology, Business Management and Information Technology or equivalent and

relevant qualifications from a recognized institution;

b) A member a relevant professional body

c) Proficiency in Computer applications






Please note:









23. CRB

24. HELB


Job Title: Finance Officer (1 Post) REF: KFCB/HR/6/2021


Grade: KFCB 6

Job Purpose: Responsible for compiling and preparing budget estimates.

Responsibilities

a) Controlling expenditure commitments in the Board; b) Evaluating and scrutinizing expenditure proposals; c) Monitoring commitments on expenditures for recurrent, development and donor

funds; d) Compiling information required in the budgetary process; e) Processing medium term expenditure and revised estimates budget; f) Compiling and formatting financial estimates; g) Participating in preparation of budget estimates; h) Taking initial action on budget monitoring; and i) Preparing reports and briefs on budgetary allocations. j) Preparing draft budgets from units k) Preparing financial variance reports l) Committing LSOs and LPOs as per set budgetary limits


a) Bachelor’s degree in any of the following disciplines; Commerce (Accounting/ Finance

option), Finance, Economics, Business Administration, Business Management or

equivalent qualification from a recognized institution.

b) Part I of the Certified Public Accountants (CPA) Examination or equivalent qualification

from a recognized institution;







Please note:







26. Clearance Certificate from EACC 27. Tax Compliance Certificate

28. CRB

29. HELB


Job Title: Supply Chain Management Officer (1 Post) REF: KFCB/HR/7/2021


Job Grade: KFCB 6

Job Purpose: Responsible in the purchase of goods, works and services for various user

departments at the right price, quality, quantity and from the right source.

Responsibilities;

a) Ensuring quality goods and services from the suppliers to maintain the standards of

the procurement function;

b) Maintaining and updating a list of registered suppliers;

c) Ensuring efficient discharge of inventory activities, disposal of stores and equipment;

d) Ensuring safe custody of all procurement records;

e) Implementing existing regulations, procedures and procurement manual;

f) Supervising staff;

g) Participating in preparation of procurement and disposal plans;

h) Shortlisting registered/ prequalified suppliers;

i) Preparing and dispatching of tender documents, quotations, request for proposals

and expressions of interest; j) Sourcing for goods, works and services as per the procurement law;

k) Participating in bid opening and analysis;

l) Raising purchase orders for goods and services for approval

m) Assisting in undertaking market surveys to ensure value for money;

n) Liaising with suppliers to ensure timely delivery of goods, works and services;

o) Responsible for safety of stores and prompt filing of stores documents;

p) Processing and forwarding invoices to Finance and Accounts for payment;

q) Assisting in preparation of stores projections;

r) Preparing weekly and monthly stores reports;

s) Liaising closely with relevant office on repair works and general maintenance of

offices, equipment and servicing of vehicles to provide efficient and effective support

services;

t) Reconciling delivery of goods and services and ensuring accurate delivery;

u) Participating in disposal of stores and equipment in accordance with the laid down

regulations and procedures;


a) Bachelor’s degree in any of the following disciplines; Supply Chani Management,

Economics, Commerce, Procurement and Supplies Management, Business

Administration, Logistics or equivalent qualification from a recognised institution;

b) Diploma in Supplies Management or equivalent qualification from a recognised

institution;





Please note:









33. CRB 34. HELB




Job Title: Senior Film Classification Assistant (1 Post) REF: KFCB/HR/8/2021


Job Grade: KFCB 7

Job Purpose

To assist execution of Board’s mandate of regulating possession, public exhibition and

distribution of film, through examining every film and poster for purposes of classification and imposing age restriction on viewership with the aim of promoting National aspiration

and values, and protection of children from harmful film and broadcast content as prescribed by the Films and Stage Plays Act Cap 222 and other relevant legislations.

Responsibilities

Duties and responsibilities will include:

a) Updating and maintaining film classification catalogues; b) Receiving and filing application for film examination and classification; c) Issuing film classification catalogues to clients; d) Preparing film classification reports; e) Receiving and filing application for film examination and classification of content; f) Updating and maintaining film classification catalogues; of examined and classified

audio-visual content; g) Filling forms and maintaining a register of clients who, have applied for film and

content classification; and

h) Assisting in preparation of classification reports.


a) Must have a Diploma in any of the following fields: Film/Video/TV/Radio Production, Mass Communication, Information Studies, Journalism, Public Relations, Education and Sociology or equivalent qualification from a recognized institution;

b) Three (3) years relevant work experience

c) Proficient in Computer applications






Please note:








38. CRB

39. HELB


Job Title: Licensing Assistant (1 Post) REF: KFCB/HR/9/2021


Grade: KFCB 8

Job Purpose:

Responsible for providing technical support on all activities related to film licensing, including

functions related to data management of all individual licensing applications.

Responsibilities

The duties and responsibilities will include:

a) Approving and filing of application forms and issue notes for distributors and exhibitors;

b) Assisting in the issuance of Film regulatory licenses to video/film exhibitors and

distributors;

c) Assisting in the issuance classification labels & film classification catalogues to

distribution and exhibition outlets and the general public;

d) Monitoring of video shows and cinema theatre twenty-four hours (24/7) a week for

compliance with the Films and Stage Plays Act Cap 222;

e) Assisting in monitoring of film exhibition and distribution outlets, for compliance with

Cap 222, Laws of Kenya;


a) Diploma in any of the following fields: Film/Video/TV/Radio Production, Mass

Communication, Journalism, Public Relations, Education, Counselling or equivalent

qualification from a recognized institution

b) Proficient in Computer applications




Please note:











43. CRB

44. HELB


Job Title: Registration Assistant (1 Posts) REF: KFCB/HR/10/2021


Grade: KFCB 8

Job Purpose: To support all the activities and functions of the Registration Department including

filing, issuance of filming licenses and compiling film licensing data.

Responsibilities

The duties and responsibilities will include;

a) Assisting with filing application forms for filming licenses;

b) Assisting with filing application forms for film agent registration;

c) Assisting with filing duplicates for filming licenses issued;

d) Assisting with filing duplicates of Certificates of Registration Film Agents issued;

e) Assisting with filing departmental reports; and

f) Assisting in managing the front office.


a) Diploma in any of the following fields: Library and Information Studies,

Film/Video/TV/Radio Production, Mass Communication, Journalism, Public Relations,

Education, Counselling or equivalent qualification from a recognized institution.

b) Proficiency in computer applications




Please note:











48. CRB

49. HELB


Job Title: Compliance Assistant ( 1 Post) REF: KFCB/HR/11/2021


Grade: KFCB 8

Job Purpose: To assist in implementing the film and broadcast content regulation policies,

guidelines, projects and strategic objectives to enhance compliance with the Films and Stage Plays

Act, Cap 222 and other relevant legislations

Responsibilities

i. Carrying out activities towards enforcing broadcasters’ compliance to Cap 222, KICA and

other relevant laws in the interest of protecting children from potentially harmful broadcast

content;

ii. Monitoring TV channels, radio stations and online video/film streaming

services/platforms twenty-four hours (24/7) a week for compliance to Cap 222 and KICA

provisions on broadcasters’ responsibilities versus child protection from potentially harmful

broadcast content ;

iii. Assisting in compiling daily media monitoring reports and submit to the supervisor

iv. Retrieving and viewing suspect broadcast/media content as and when required for

advisory and legal purposes

v. Assisting in compiling customer feedback/complaints reports in regard to broadcast/media

content;

vi. Checking on daily basis the working status of the broadcast monitoring equipment

allocated and report on any trouble shooting need

vii. Ensuring the office equipment and space is clean


a) Have a Diploma in any of the following fields: Film/Video/TV /Radio Production, Mass

Communication Journalism, Public Relations, Education, Counselling from a recognized

institution







Please note:








53. CRB

54. HELB


Job Title: Senior Office Assistant (3 Posts) REF: KFCB/HR/12/2021


Grade: KFCB 9

Job Purpose: Responsible for ensuring that the office functions efficiently and smoothly by

providing clerical, secretarial and administrative support to other employees working in the office.

Responsibilities

a) Providing visitors with refreshments while they wait;

b) Preparing outgoing mails for distribution;

c) Perform administrative and routine clerical tasks

d) Sorting and distributing incoming mails;

e) Assist with event planning;

f) Perform general office duties and related errands;

g) Retrieve information when requested; and

h) Preparation of tea/coffee for staff and supply during the allocated times including during

various staff meetings


a) Kenya Certificate of Secondary Education Mean Grade D or its equivalent from a

recognized institution

b) A minimum of three (3) Years relevant work experience




Please note:











58. CRB

59. HELB


Job Title: Senior Driver (1 Post) REF: KFCB/HR/13/2021


Grade: KFCB 9

Job Purpose: Responsible for providing driving and logistical services for proper and safe

handling of the Board’s motor vehicles and transportation of the Board’s employees and goods in

the execution of their mandate.

Responsibilities

a) Providing driving and logistic services allocated by the office for all official trips;

b) Maintaining and updating daily vehicle movement log and schedule and ensuring all trips are

pre-authorized by the relevant officer before embarking on the trip;

c) Carrying out routine checks on the vehicles for detection of malfunctioning of vehicle

systems

d) Ensuring that the vehicle is well maintained and has all the required certificates and licenses

as per the traffic Act

e) Develop and maintain a schedule for regular car service appointments and ensure any issue

arising is reported

f) Ensure that there is documented proper tracking of service intervals

g) Organize for vehicle repairs in liaison with the Supply Chain and Administration Office

h) Efficient and timely delivery of relevant documents with confirmed signed delivery

books/acknowledgement notes

i) Ensuring security and safety of the vehicle on and off the road;

j) Ensure effective fuel management of the allocated vehicle;

k) Overseeing safety of the passengers and/or goods therein; and

j) Maintaining cleanliness of the vehicle.


a) Kenya Certificate of Secondary Education mean grade D(Plain) or equivalent

qualifications

b) Valid driving license free from any current endorsements and valid for any of the classes

of vehicles which the officer is required to drive;

c) Defensive driving certificate from Automobile association (AA) of Kenya or its equivalent

qualification from a recognized Institution;

d) Passed the Suitability Test for Drivers Grade I;

e) First-Aid Certificate Course lasting not less than one (1) week from St. John Ambulance

or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized

institution; and

f) Valid Certificate of Good Conduct

g) A minimum of four (4) years relevant work experience;

h) Proficiency in Computer Applications




Please note:









63. CRB

64. HELB




Job Title: Senior Accounts Assistant (1 Post) REF: KFCB/HR/14/2021


Grade: KFCB 7

Job Purpose: Responsible for assisting in verifying and examining financial accounting

information.

Responsibilities

a) Examining payment vouchers and committal documents in accordance with laid down

financial rules and regulations

b) Preparing payment vouchers, Imprest and committal documents in accordance with laid

down financial rules and regulations;

c) Carrying out bank reconciliation;

d) Verifying data entered into cashbooks, ledgers, vote books, registers;

e) Verifying and receipting of all monies due and payable to the Board;

f) Safe custody of Accountable Documents under his/her sections(s);

g) Ensuring proper maintenance of efficient filling systems; and

h) Safe keeping of invoices, receipts and other accounts records

i) Verification of petty cash


a) Kenya Certificate of Secondary Education

b) Part I of the Certified Public Accountants (CPA) examination or equivalent qualification

from a recognized institution;

c) Three (3) years relevant work experience d) Supervisory Course lasting not less than two (2) weeks; e) Proficiency in Computer applications




Please note:











68. CRB

69. HELB


Job Title: Customer Care Assistant (1 Post) REF: KFCB/HR/15/2021


Grade: KFCB 8

Job Purpose: Responsible for providing assistance to Customer Care office as an interface

between internal and external customers

Responsibilities

a) Compiling daily visitors’ register;

b) Compiling daily reports;

c) Providing relevant information to visitors;

d) Responding to visitors’ queries;

e) Recording visitors’ personal details;

f) Receiving, guiding and directing visitors to designated offices and areas; and

g) Issuing visitors’ passes


a) Diploma in Customer Service, Public Relations, Hospitality Management,

International Relations and Diplomacy, Communication Management, Event

Management, Front Office or equivalent qualification from a recognized

institution;





Please note:











73. CRB

74. HELB


Job Title: Events Management Assistants (2 Post) REF: KFCB/HR/16/2021


Grade: KFCB 8

Job Purpose: Implementing strategies, policies & systems on even management by planning and organizing promotional, business and social events with the aim of creating an experiential & captivating ambience of the facility.

Responsibilities:

a) Assist in implementing policies and strategies on event management at the facility b) Assist in preparing detailed proposals for events including but not limited to

timeliness, suppliers, legal obligations, staffing & budgets; c) Troubleshooting and addressing the various event issues to ensure that all runs

smoothly and to budget; d) Implementing the various protocols on car parking, traffic control, first aid,

hospitality and the media; e) Documenting the exact event requirements for all the clients foor the purpose of

planning for execution; f) Dismantling and removal of event set up and clear the venue facility; g) Assist in undertaking post event evaluation and preparing reports to inform the

execution of future events;


a) Diploma in any of the following social science disciplines; Film Production, Film Technology, media studies, mass communication, Journalism, Public Relations, Mass Communication, Communication Studies, Broadcast Production (Film/TV/Radio), Project Management, Business Administration, Commerce or equivalent qualification from a recognised institution.





Please note:




Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcript during the interviews.




78. CRB

79. HELB


