jobscan_getting past applicant tracking systems 061516

Getting Past Applicant Tracking Systems

Tanya White-Earnest | www.trident4careers.com | [email protected] 714.816.0366 x1943

Daniel Sloan Marketing Specialist

Trident University International

Tanya White-Earnest Director

TUI Center for Career Planning and Workforce Strategies

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Contact Information

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Today’s Presenters

Christina Everett

Marketing Manager

JobScan

James Hu

Founder/CEO

JobScan

Getting Past Applicant Tracking Systems

Presented by James Hu, Founder & CEO

and Christina Everett, Marketing Wednesday June 15th 2016

PROBLEM

1. Resume-tailoring is key to landing more

interviews. It’s time-consuming and

applicants don’t always practice it

2. 90% of Fortune 500 companies use ATS.

Your job applicants may not be seen due

to the lack of keywords

Jobscan | Jobscan Blog

https://www.jobscan.co?utm_medium=referral&utm_source=slideshare&utm_campaign=ats-info-2016-03-17&utm_content=

https://www.jobscan.co/blog/ ?utm_medium=referral&utm_source=slideshare&utm_campaign=ats-info-2016-03-17&utm_content=


MANUAL PROBLEMS he University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative

teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversi ty is central to an environment where students, staff, faculty and South Sound residents find abundant

opportunities for intellectual, personal and professional growth.

The Division of Student and Enrollment Services (SAES) has an outstanding opportunity for an Administrative Assistant in the Office of the Vice Chancellor. The Administrative Assistant provides administrative support to the Office of

the Vice Chancellor for Student & Enrollment Services’ staff and serves as a general resource for staff and units within. General duties of this position include office coverage, reception and scheduling for VC office staff, back-support for

the Campus Operator, timekeeping, budget reconciliation and assistance and coordination of major initiatives, projects and divisional/campus-wide events.

Specific responsibilities:

• Serves as the primary front desk contact for patrons of the Office of the Vice Chancellor, provides office coverage, answers department phones (including back-up coverage of Campus Operator lines)

• Assists the Vice Chancellor Office staff with a wide range of complex, confidential and diverse issues and projects

• Manages scheduling for the Office of the Vice Chancellor staff. This includes complex scheduling of meetings that include multiple parties (internal/external) and multiple locations and logistics

• Performs complex word processing tasks, assists with mailing, faxing, scanning, copying and other general office duties

• Attendance and coordination of divisional and special committee meetings, including coordination of meeting agendas/minutes, room locations and other logistics

• Assists in budget reconciliation tasks for Office of the Vice Chancellor budgets

• Assists in purchasing transactions for the Vice Chancellor's Office and division, including eProcurement, reimbursement, invoice processing and procurement card transactions

• Assists in management of timekeeping documentation and entry and maintenance of leave records for divisional employees

• Secures and coordinates travel arrangements for staff and external consultants and/or candidates

• Coordinates participation in conferences and events for divisional staff

• Maintains divisional files, including electronic files

• Maintains organizational documents and directories

• Updates departmental web pages

• Assists in oversight of daily tasks of office student employees

• Serves on divisional and campus committees as assigned

• Performs a wide range of tasks related to management of special projects and coordinates the details of special events

• Assists with other essential office duties as assigned

REQUIREMENTS:

• High School graduation or equivalent AND four years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work OR equivalent education/experience

Additional Requirements:

• Strong interpersonal skills that demonstrates warmth, positive attitude, helpfulness, willingness to learn and proactive team involvement

• Excellent written and oral communication skills

• Organizational skills and the ability to prioritize and handle multiple tasks

• Detail-oriented

DESIRED:

• Bachelor’s degree

• Experience working with diverse populations

• Ability to work with minimal supervision and exercise independent decision-making

• Sensitivity to the need for confidentiality

• Experience and familiarity with University of Washington databases, software and management systems (OWLS, ARIBA, Online Timesheet, MyFinancial Desktop, Procurement Card etc.)

• Experience and familiarity with web-based content management applications (such as Drupal)

Condition of Employment:

Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization,

Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that

time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that

your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

WHY RESUME SCREENERS? REASON 1 - Government Requirements





WHY RESUME SCREENERS? REASON 2

Rise of online job

boards

Ease of applying

Flood of applications

How to manage?





WHAT IS AN ATS?

Applicant Tracking Systems = software that enables and automates handling of

recruitment process

Automatically filter applicants based on criteria such as keywords, skills,

employment history, and schools attended.





HOW DO ATS WORK?

Recruiter searches for keyword “Java.” Candidates who repeat the keywords more often are scored and ranked higher.





Boolean Search

Using “And” “Or” “Not” in a string search: Example: “accounting AND bachelor of science OR B.S. NOT bachelor of arts OR B.A.”





HOW DO ATS WORK?





ATS PROBLEMS

300+ ATS built for employers

Some are 15+ years old. Arcane software with poor search functionality

Unable to correlate “project management” vs. “project managed” “MBA“ vs. “Masters of Business Administration”

Many qualified candidates are overlooked if their resumes don’t include the exact keywords

Small errors in formatting, spelling or tense can render your application irrelevant





ATS PREVALENCE





WHAT YOU CAN DO

Optimize your resume for keywords Use similar language to the job description Keep it simple Use a summary statement





Time-consuming and a frustrating experience





What we’re doing about it at

How It Works

We have an in-depth guide about how iCIMS and Taleo works We have reverse-engineered more than ten ATS including iCIMs, Taleo, Jobvite, SmartRecruiters, Bullhorn and are re-testing all the time We have identified 1,000 major companies and their corresponding ATS






Veterans’ Targeted Resume Veterans’ Resume Keywords




https://www.jobscan.co/blog/3-steps-to-create-a-target-resume-for-veterans/

https://www.jobscan.co/blog/formatting-resume-keywords-for-veterans/

https://www.jobscan.co/blog/formatting-resume-keywords-for-veterans/

Questions?

Visit our page for more info on ATS and optimizing your resume: Jobscan.co Jobscan.co/blog Email: [email protected]


QUESTIONS?

Don’t forget to mark your calendar

for other upcoming CPWS events

including:

•June 22, 2016 – Creating Your

Professional Presence

•July 13, 2016 – Dynamic Job

Interviewing for Success– Dr.

Bruce Gillies

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