joyce zuczekrisë legato time management chinor lee
TRANSCRIPT
Joyce Zuczek Risë Legato
Time Management
Chinor Lee
MAKING TIME FOR WHAT MATTERS MOST
INTRODUCTIONS
Risë Maria LegatoSr. Employee Development & Training Specialist
Chinor LeeSr. Employee Development & Training Specialist
OBJECTIVES• Compare the terms
efficient and effective
• Introduce time management tool
• Encourage personal reflection on what matters most
AGENDA
• Polling Question
• Dr. Stephen Covey background
• Time Management Matrix
• Q&A
Conference Session Classroom
NonePersonal Reading Webinar
6
4
2
8
2
Aside from this webinar, where have you had training in time management in the past 12 months?
# of Responses
7
“The key is not to prioritize your schedule
but to schedule your priorities.”
~Dr. Stephen R. Covey
8
• Successful author• Professor• Consultant• Management expert
DR. STEPHEN COVEY
PHOTO: TIM PEARSON/BETTER LIFE MEDIA
9
vs.
EFFECTIVE
EFFICIENT
EFFICIENT
EFFECTIVE
12
1. Be proactive 2. Begin with the end in mind3. Put first things first4. Think win-win5. Seek first to understand,
and then to be understood6. Synergize7. Sharpen the saw
The Habits of Highly Effective People
7
PHOTO: TIM PEARSON/BETTER LIFE MEDIA
13PHOTO: TIM PEARSON/BETTER LIFE MEDIA
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
Covey’s Time Management MatrixI M
PO
RTA
NT
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
Covey’s Time Management MatrixI M
PO
RTA
NT
Crises Pressing Problems Deadline-driven Projects,
Meetings, Preparations
I
I CRISËs Pressing Problems Deadline-driven Projects,
Meetings, Preparations
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
IMP
OR
TAN
T
RESULTS:• Stress
• Burnout
• Ineffective, Reactive Crisis Management
• Always Putting out Fires
Covey’s Time Management Matrix
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
Covey’s Time Management MatrixI M
PO
RTA
NT
Crises Pressing Problems Deadline-driven Projects,
Meetings, Preparations
I
Preparation Prevention Planning Clarification Relationship Building Empowerment
II
Quadrant II Activities
1. Schedule staff meetings
2. Use a system
3. Delegate tasks
4. Maintain Board files
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
Covey’s Time Management MatrixI M
PO
RTA
NT
Crises Pressing Problems Deadline-driven Projects,
Meetings, Preparations
I
Preparation Prevention Planning Clarification Relationship Building Empowerment
II Needless Interruptions, some
phone calls
Some mail, some reports
Some meetings
Many proximate, pressing matters
III
I CRISËs Pressing Problems Deadline-driven Projects,
Meetings, Preparations
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
IMP
OR
TAN
T
RESULTS:• Short term focus
• See goals and plans as worthless
• Feel out of control
Covey’s Time Management Matrix
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
Covey’s Time Management MatrixI M
PO
RTA
NT
Crises Pressing Problems Deadline-driven Projects,
Meetings, Preparations
I
Preparation Prevention Planning Clarification Relationship Building Empowerment
II Needless Interruptions, some
phone calls
Some mail, some reports
Some meetings
Many proximate, pressing matters
III
Busywork
Some Phone Calls
Escape Activities
Irrelevant mail
IV
RESULTS:
• Total irresponsibility
• Fired from job
NO
T I
MP
OR
TAN
TCovey’s Time Management Matrix
I MP
OR
TAN
T
URGENT NOT URGENT
URGENT NOT URGENTN
OT
IM
PO
RTA
NT
Covey’s Time Management MatrixI M
PO
RTA
NT
Crises Pressing Problems Deadline-driven Projects,
Meetings, Preparations
I
Preparation Prevention Planning Clarification Relationship Building Empowerment
II Needless Interruptions, some
phone calls
Some mail, some reports
Some meetings
Many proximate, pressing matters
III
Busywork
Some Phone Calls
Escape Activities
Irrelevant mail
IV
Quadrant I
24
QUADRANT I
QUADRANT III
26
QUADRANT IV
27
QUADRANT IIQUADRANT II
28
30/1030 MINUTES
each week10 MINUTES
each day
QUADRANT II PLANNINGQUADRANT II PLANNING
10 MINUTES30 MINUTES
“Things which matter most must never be at the mercy of things which matter least.”
~Johann Wolfgang von Goethe
RESOURCES• Publications:
• The 7 Habits of Highly Effective People• First Things First
• Stephen R. Covey
• Webinar:• Board Meetings: Achieving Efficiency and
Productivity • Sarah Merkle
• Websites:• www.APTA.com • www.FranklinCovey.com• www.MindTools.com
• Photo Credits:• www.FreeDigitalPhotos.net • www.Office.com • Tim Pearson/Better Life Media
31
PowerPoints and audio MP3 files available to APTA members at www.apta.com. Log-in as a member on the home page with your e-mail address and password. Help in logging-on as a member? APTA’s Helene Brett, [email protected], 202-496-4837.
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URL: http://www.apta.com/resources/profdev/webinars/boardsupport/Pages/default.aspx
Time Management
Joyce Zuczek Risë Legato
Time Management
Chinor Lee