joyfully catholic - · web viewarchdiocese of kansas city in kansas school evaluation form....

ARCHDIOCESE OF KANSAS CITY IN KANSASSCHOOL PLANNING

SCHOOL EVALUATION FORMDUE: APRIL 11, 2014

Please use the pages that follow to prayerfully evaluate your school using these five Criteria:

Joyfully Catholic;

Diligently Achieving;

Intentionally Self Giving;

Prudently Managed;

Forwardly Thinking.

Name of your school: Holy Family Catholic School City: Topeka

Archdiocese of Kansas City in Kansas School Evaluation Form

Table of ContentsSCHOOL

EVALUATION FORM.................................................................................................................1

Joyfully Catholic............................................................................................................................3Prayerful Reflection—Joyfully Catholic.................................................................................4Criterion 1 Personnel...............................................................................................................4Criterion 2 Curriculum............................................................................................................4Criterion 3 Environment..........................................................................................................5Criterion 4 Community............................................................................................................5

Diligently Achieving.......................................................................................................................6Prayerful Reflection—Diligently Achieving...............................................................................7

Criterion 5 Instructional Planning...........................................................................................8Criterion 6 Assessment............................................................................................................8Criterion 7 Implementation......................................................................................................8Criterion 8 Frequency & Scheduling.......................................................................................8Criterion 9 Data Analysis & Intervention................................................................................9

Intentionally Self-Giving.............................................................................................................10Prayerful Reflection—Intentionally Self-Giving......................................................................11

Criterion 10 Planning.............................................................................................................12Criterion 11 Implementation..................................................................................................12Criterion 12 Reflection..........................................................................................................12

Prudently Managed.....................................................................................................................14Prayerful Reflection—Prudently Managed...............................................................................15

Criterion 13 Budget – Procedures, Comprehensive, Balanced..............................................16Criterion 14 Financial Reporting – Aligned to Strategic Plan...............................................16Criterion 15 Enrollment Management...................................................................................16Criterion 16 Recruitment.......................................................................................................17

Forwardly Thinking....................................................................................................................18Prayerful Reflection—Forwardly Thinking..............................................................................19

Criterion 17 Strategic Planning: Mission / Vision.................................................................20Criterion 18 Strategic Planning: Goals, Objectives and Action Steps...................................20Criterion 19 Strategic Planning: Fund Development.............................................................20

Archdiocese of Kansas City in Kansas & The Reid Group 2014 2


ARCHDIOCESE OF KANSAS CITY IN KANSAS

School Evaluation of Criteria for PlanningJoyfully Catholic

Personnel

Curriculum

Environment

Community

Personnel – teachers who embrace the faith; who are happy about being Catholic; who want to learn more about the faith and also to deepen his/her relationship with Christ; who are active in their parishes; who are beautiful witnesses of the faith to their students and the entire school community, and who can help their students develop a closer relationship with Jesus.

Curriculum – what is taught to students reflects a Catholic worldview, grounded in the moral theology and social justice teachings of the Church; the contributions of Doctors of the Church and other Church scholars are presented, in age-appropriate ways, to students; Catholic sources and resources are used as instructional material.

Environment – how we treat one another and how we act in and out of school is a positive witness to the Gospel; we embrace Virtuous Behavior Formation because it is how Jesus would guide us; our school buildings and classrooms display Gospel-centered art and other visuals.

Community – all members of our school communities are committed to the same matters as identified in personnel above for teachers.



Prayerful Reflection—Joyfully Catholic

We are on a faith journey as we begin to plan how we will reflect the mission of Jesus Christ in the future. Each school is an expression of the mission and ministry of Jesus. Begin the session by inviting each person to bless him or herself, making the Sign of the Cross with the Holy Water at the table.

“Everything we do must be through, with and in Jesus Christ. Nothing could be more personal than one’s faith. Nevertheless, our journey to the kingdom must be in communion with one another – as the Body of Christ, the Church - with Christ as our Head. It is in the Church that we are baptized and become members of the body of Christ, the People of God. It is in the church that we hear God’s word proclaimed and fleshed-out for our personal reflection and transformation. It is in the Church that Christ sanctifies us in the grace of the Sacraments, especially the Eucharist, which nourishes us for this journey to heavenly glory.” Catholic schools are considered to be one of the primary ministries of the Church and, as such, should be places where Christ's presence is felt and His Church is honored.

Pray the Lord’s Prayer.

JOYFULLY CATHOLIC

The Joyfully Catholic Identity of the School Criteria can be viewed using four major topics: Personnel; Curriculum; Environment and Community.

Please prayerfully study, reflect, and evaluate the extent to which each criterion is currently evident (actually practiced) within your school. Use the following evaluative markers:

AE - Always evident - SE - Sometimes evident - NE - Not evident - U - Unable to respond

Extent of Actual-PracticeAE SE NE U

Criterion 1 PersonnelAE The teachers are joyful/excited about their Catholic faith.AE The teachers are actively and positively participating in personal, parish and school faith formation and activities.AE_Students know the teachers’ faith “stories.”AE_Students and families consider the teachers to be models of Catholicity.

Criterion 2 CurriculumAE Teachers regularly and intentionally plan to include faith into classroom instruction.AE Teachers spontaneously make connections during instruction to the Catholic faith.AE Extra-curricular events/activities reflect and teach Gospel values.AE All disciplines integrate Gospel values, including moral and social justice issues.



Criterion 3 EnvironmentAE The environment is rich with Catholic icons.AE Faith infused student work is displayed.SE Prayer centers are located in the school building and in every classroom.AE Posted materials are tied to the faith.AE Virtuous Behavior Formation is actively implemented.AE Meetings and school activities include prayer.AE The school's physical environment (bulletin boards, displays, decorations) promotes an understanding of Catholic terminology and practice.AE Religious art is evident throughout the school.

Criterion 4 CommunityAE Families and school staff actively and joyfully participate in the liturgy and parish activities, especially faith formation activities.SE All constituents are positive ambassadors for the school and promote a community of faith, welcoming and support.

Summary

The best ways we foster being Joyfully Catholic in our School are...

The teachers at Holy Family Catholic School are constantly living their Catholic Faith and

encourage their students to do the same and be proud of our Faith in all that we do each and

every day. One example of this is our in our extracurricular activities which are considered an

extension of our Catholic classrooms where all students continuously act like children of God.

We always pray at the start of classes so we also pray at the start of extracurricular practices and

competitions.

Our School would be stronger in the area of Joyfully Catholic if we...

informed our parents and constituents about more of the Faith filled activities that take place within the school daily and by our staff and students outside of the school. (ie. Eucharistic ministers, lectors, church volunteers, etc.)

when we complete our plans for the school chapel.




School Evaluation of Criteria for Planning

Diligently Achieving

Instructional Planning

Assessment

Implementation

Frequency & Scheduling

Data Analysis & Intervention

Simply put, our students are achieving to their fullest God-given potential. We want our students to achieve; we are called to develop the talents God gave us. To do this, our schools should be implementing the Multi-Tier System of Support and Virtuous Behavior Formation with fidelity and fully implementing differentiated instruction.



Prayerful Reflection—Diligently Achieving

We are on a faith journey as we begin to plan how we will reflect the mission of Jesus Christ in education and formation. Each school is an expression of the mission and ministry of Jesus through its education and formation programs and activities, as well as its evangelization efforts. Begin the session by inviting each person to bless him or herself, making the Sign of the Cross with the Holy Water at the table.

We gather in the name of Christ. We remember his life, death and resurrection and his sending the Spirit to be with us until the end of time.

Diligently achieving is an essential component of school ministries. Jesus, particularly in Luke’s Gospel, is the teacher par excellence. Listen as the Gospel is proclaimed:

"Again, it will be like a man going on a journey, who called his servants and entrusted his property to them. To one he gave five talents of money, to another two talents, and to another one talent, each according to his ability. Then he went on his journey. The man who had received the five talents went at once and put his money to work and gained five more. So also, the one with the two talents gained two more. But the man who had received the one talent went off, dug a hole in the ground and hid his master's money. "After a long time the master of those servants returned and settled accounts with them. The man who had received the five talents brought the other five. 'Master,' he said, 'you entrusted me with five talents. See, I have gained five more.' "His master replied, 'Well done, good and faithful servant! You have been faithful with a few things; I will put you in charge of many things. Come and share your master's happiness!' "The man with the two talents also came. 'Master,' he said, 'you entrusted me with two talents; see, I have gained two more.' "His master replied, 'Well done, good and faithful servant! You have been faithful with a few things; I will put you in charge of many things. Come and share your master's happiness!' "Then the man who had received the one talent came. 'Master,' he said, 'I knew that you are a hard man, harvesting where you have not sown and gathering where you have not scattered seed. So I was afraid and went out and hid your talent in the ground. See, here is what belongs to you.' "His master replied, 'You wicked, lazy servant! So you knew that I harvest where I have not sown and gather where I have not scattered seed? Well then, you should have put my money on deposit with the bankers, so that when I returned I would have received it back with interest." 'Take the talent from him and give it to the one who has the ten talents. For everyone who has will be given more, and he will have an abundance. Whoever does not have, even what he has will be taken from him. And throw that worthless servant outside, into the darkness, where there will be weeping and gnashing of teeth.'

Pray the Glory Be.



DILIGENTLY ACHIEVING

The Diligently Achieving School Criteria can be viewed through the categories of Instructional Planning; Assessment; Implementation; Frequency & Scheduling; Data Analysis & Intervention.




Criterion 5 Instructional Planning

AE Instructional planning is based on student data.AE Instructional planning is based on the Archdiocesan curriculum.AE Instructional planning incorporates appropriate current and new technologies.

Criterion 6 AssessmentUses a variety of student assessment data.

AE Teachers use frequent formative assessment in the classroom.AE Teachers use curriculum based measures.AE Teachers use different learning styles data and skill specific assessments to monitor student

readiness and progress.

Criterion 7 ImplementationThe school implements a variety of differentiated instructional strategies.

AE All teachers routinely implement a variety of differentiated instructional strategies based on student data.

AE All teachers routinely implement tiered activities.AE All teachers routinely implement curriculum compacting.AE All teachers routinely implement flexible grouping.AE All teachers routinely implement anchor activities.AE All teachers routinely implement problem based learning.

Criterion 8 Frequency & Scheduling

AE A Master schedule reflects all grades have Tier II and Tier III in reading. AE A Master schedule reflects all grades have Tier II and Tier III in Math. AE Tier I (Core instruction) in Reading is scheduled uninterrupted daily.AE Tier I in Math is scheduled uninterrupted daily.AE Tier II Reading support is scheduled daily.AE Tier II Math support is scheduled daily.



AE Tier III Reading support is scheduled 30 minutes daily.AE Tier III Math support is scheduled 30 minutes daily.AE Tier I students are progressed monitored monthly for placement decisions.AE Tier II students are progressed monitored biweekly regarding placement decisions.AE Tier III students are progressed monitored weekly regarding placement decisions.

Criterion 9 Data Analysis & InterventionAE Interventions are research based and matched to specific skills.AE School uses a universal screener plus progress monitoring data to determine Tier instruction

and support.AE Differentiated Instruction is used regularly during Tier I instruction.AE Student growth is measured by multiple assessments (e.g. Iowa Test of Basic Skills (ITBS),

Kansas Assessments, Dynamic Indicators of Basic Early Literacy Skills (DIBELS), Missouri Assessment Program (MAP), Kansas English Language Proficiency Assessment (KELPA), EasyCurriculum-Based Measurement Solutions (CBM).

AE Student data is reviewed and used to change instruction monthly.

Summary

The most effective methods we use to assess our students are...

multiple assessments such as formative, Star reading and math, Study Island, discovery learning, ITBS, and state assessments.

The most effective instructional strategies implemented at our school are...

differentiated instruction based on our three tier system, swoops, and Keagan strategies. The best aspect about our instructional planning is …

the daily opportunities for professional learning communities to meet so we can integrate subjects across curriculum and grade levels.





Intentionally Self-Giving Planning

Implementation

Reflection

Frequency

“The Church’s social doctrine is an integral part of her evangelizing ministry.”(Compendium of the Social Doctrine of the Church, no. 66)

“The Church's social doctrine ‘is itself a valid instrument of evangelization and is born of the always new meeting of the Gospel message and social life. Understood in this way, this social doctrine is a distinctive way for the Church to carry out her ministry of the Word and her prophetic role. ‘In effect, to teach and to spread her social doctrine pertains to the Church's evangelizing mission and is an essential part of the Christian message, since this doctrine points out the direct consequences of that message in the life of society and situates daily work and struggles for outreach in the context of bearing witness to Christ the Savior’ .”

(Compendium of the Social Doctrine of the Church, no. 67)

Part of the stewardship activity of the school reflects the need to encourage the faithful to work for outreach based on Catholic Moral and Social Teachings. This includes offering direct service to those in need, working for respect life, attempting to eliminate the causes of poverty and living by the values of the Gospel.

Our charity toward others is rooted in an individual, age-appropriate, discernment process that asks students to reflect on their God-given talents and how He is asking them to use them to serve Him and others in fulfillment of the Gospel.



Prayerful Reflection—Intentionally Self-Giving

Begin the session by inviting each person to bless him or herself, making the Sign of the Cross with the Holy Water at the table.

We gather in the name of Christ. We remember his life, death and resurrection and his sending the Spirit to be with us until the end of time.

Serving God involves serving one’s neighbor. As we begin to evaluate how we reflect the Gospel mandate to serve, let us listen to the Word of God:

“Then the king will say to those on his right, 'Come, you who are blessed by my Father. Inherit the kingdom prepared for you from the foundation of the world. For I was hungry and you gave me food, I was thirsty and you gave me drink, a stranger and you welcomed me, naked and you clothed me, ill and you cared for me, in prison and you visited me.' Then the righteous will answer him and say, ‘Lord, when did we see you hungry and feed you, or thirsty and give you drink?’ When did we see you a stranger and welcome you, or naked and clothe you?” And the king will say to them in reply, ‘Amen, I say to you, whatever you did for one of these least brothers of mine, you did for me.’” (Matthew 25:34-38; 40)

“Stewardship is about a change of heart. It is a way of life and the work of a lifetime. The Church refers to the four pillars of stewardship: hospitality, prayer, formation and service. The most successful evangelization taking place today is in parishes, which have worked long and hard to help people understand the true concept of stewardship and giftedness, and which provide an atmosphere where everyone feels welcome and needed. Stewardship is about time, talent, and treasure.”

Pray the Prayer of St. Francis.



INTENTIONALLY SELF-GIVING

Life of service is based on one’s Baptismal call to participate in God’s life as a disciple of Jesus Christ. Our charity towards others is rooted in an individual, age-appropriate, discernment process that asks students to reflect on their God-given talents and how God is asking them to use them to serve God and others in fulfillment of the Gospel.




Criterion 10 PlanningStudents are educated and formed in stewardship where all disciples share their time, talent, and treasure.

AE Student service is well thought out, aligned with the curriculum and connected to the Gospel.

AE Discernment and planning are part of the process.SE Completion and reflection on the service are important elements.

Criterion 11 ImplementationAE All students are involved in service. AE Specific gifts and talents of individual students, as well as community needs are considered.AE Service activities are regularly occurring throughout the school year and summer.

Criterion 12 ReflectionBeing good stewards of all God’s gifts and contributing to and participating in activities of the larger Church are embodied in school life.

SE All students complete a formal and thoughtful reflection of their service.



Summary

The most successful efforts to date in promoting intentional self-giving include the following…

An entire day of service by the school students to individuals in the parish communities. Many days of service by families, students, and staff at Germanfest and Feista.

Our school would be more effective in promoting intentional self-giving if we…

Always followed up our self-giving experiences with meaningful reflection.

After reviewing our service activities, both individual and group, one way our school could improve would be if we...

Continued to encourage parents to set good examples of self-giving for their children with family rewards systems.





Prudently Managed

Procedures

Comprehensive/Balanced

Financial Reporting

Aligned to Strategic Plan

Brand

General Marketing

Target Marketing

Recruitment

We are mindful of the relationship between class size, teacher salaries and assignments, and tuition/costs. We recognize that in tuition-based schools, a major driver of revenue often is enrollment, and we work to fill the seats in our classrooms. While this is prudent management, it also is mission-focused – we can’t evangelize to empty classrooms.



Prayerful Reflection—Prudently Managed

The school administrative function and structures serve the mission of the school. One can have many wonderful ideas about mission, witness, and service but unless there is a way to make it work, the ideas are just that, ideas. Schools that effectively witness to the Gospel are well organized and empower ministers to be people of Word, Worship, and Service. The ministry of administration is essential to effective schools.


We gather in the name of Christ. We remember his life, death, resurrection and his sending the Spirit to be with us until the end of time.

In the Acts of the Apostles we read that as the community grew, the original disciples realized that they needed help in serving all the needs of the community, so they chose seven more people to serve. Listen as the reading from Acts is proclaimed.

“At that time, as the number of disciples continued to grow, the Hellenists complained against the Hebrews because their widows were being neglected in the daily distribution. So the Twelve called together the community of the disciples and said, "It is not right for us to neglect the word of God to serve at table. Brothers, select from among you seven reputable men, filled with the Spirit and wisdom, whom we shall appoint to this task, whereas we shall devote ourselves to prayer and to the ministry of the word.” (Acts 6:1-4)

Pray the Lord’s Prayer.



PRUDENTLY MANAGED




Criterion 13 Budget – Procedures, Comprehensive, BalancedThe Principal and staff exert effective leadership that embodies stewardship and points to the future.

AE The Budget planning begins and is finalized prior to student registration for the subsequent year, including appropriate tuition levels.

AE Salary/benefit projections for the next three years are updated annually.AE Budget is based on prudent staffing for enrollment.AE Third party support is an integral part of budgeting.AE Revenue/expenditures are accurately estimated.AE The Budget is balanced.AE There is a progressive and implemented plan for tuition collection.AE The Budget accurately and thoroughly incorporates strategic plan goals.

Criterion 14 Financial Reporting – Aligned to Strategic Plan

AE Monthly financial reports are available including profit/loss, balance sheet, cash flow.AE Reports are reviewed by school leaders (including Board/Council).AE Reports are used to make financial decisions.

Criterion 15 Enrollment Management

AE The Brand is clearly articulated.SE The Core values and tag line are used and displayed on Stationery, print banners, etc.SE General marketing is planned.SE General marketing is implemented, evaluated, and adjusted, if needed.AE Target audiences are identified.SE Activities for target audiences are planned, implemented, evaluated, and adjusted, if needed.SE Ongoing relationships with partners are cultivated.



Criterion 16 Recruitment

AE Written procedures for tours are developed.AE Written scripts for phone inquiries are developed.AE Customized follow up letters are created.SE The Data base is maintained.SE Recruitment results are evaluated.AE The Recruitment Plan is adjusted based on evaluations.

Summary

The most successful efforts to date in enhancing enrollment management include the following…

The promotion of our wonderful school and the benefits of a Holy Family Catholic School education to our parishioners from our pastors.

Our school would be more effective in enrollment management if we…

Could make our database entirely electronically complete for both parishes.





Forwardly Thinking

Mission / Vision

Goals / Objectives / Action Steps

Major Benefactors

Annual Appeal

Significant Event/s

We continually use data, both historical and projected, to set a strategic vision and plan for our schools. This plan articulates goals and tactics, the cost of implementation, and a development plan for acquiring the needed revenue. The plan is comprehensive and reflects the true cost of operating the school and implementing the strategic plan. Above all, we call upon and rely on the Holy Spirit to provide us with the wisdom to guide these and all our efforts.



Prayerful Reflection—Forwardly Thinking

Schools that effectively witness to the Gospel are well organized and continually discern how God is calling them to best fulfill their mission in the future.


We gather in the name of Christ. We remember his life, death, resurrection and his sending the Spirit to be with us until the end of time.

Pray using Archbishop Romero’s “Prophets of a Future”

PROPHETS OF A FUTURE NOT OUR OWNIt helps, now and then, to step back and take the long view.The kingdom is not only beyond our efforts.It is even beyond our vision.We accomplish in our lifetime only a tiny fraction of the magnificent enterprise that is God’s work.Nothing we do is complete.Which is another way of saying that the kingdom always lies beyond us.No statement says all that could be said.No prayer fully expresses our faith.No confession brings perfection, no pastoral visit brings wholeness.No program accomplishes the Church’s mission.No set of goals and objectives includes everything.This is what we are about.We plant the seeds that one day will grow.We water seeds already planted, knowing that they hold future promise.We lay foundations that will need further development.We provide yeast that produces effects far beyond our capabilities.We cannot do everything.And there is a sense of liberation in realizing that.This enables us to do something, and to do it very well.It may be incomplete, but it is a beginning, a step along the way,an opportunity for the Lord’s grace to enter and do the rest.We may never see the end result, but that is the difference between the master builder and the worker.We are workers, not master builders, ministers not messiahs.We are prophets of a future not our own.

Archbishop Romero



FORWARDLY THINKING




Criterion 17 Strategic Planning: Mission / VisionThe Mission and Vision of the school is clear and distinctive and gives a clear picture of the future and the goals toward that end.

AE The Mission statement is clear, short and unique to this community.AE The Mission statement is remembered by the community.AE The Vision statement is clear and distinct from the Mission statement.AE The Vision statement gives a clear picture that is aspirational.

Criterion 18 Strategic Planning: Goals, Objectives and Action StepsThe goals are meaningful in the long-term while the objectives and action steps are SMART (Specific, measurable, achievable, responsibilities identified and time bound).

AE Goals are appropriate for the next three-five years.AE Objectives and action steps are measurable and will lead to the achievement of the goals.SE Responsibility is assigned for all action steps.AE The timeframe established is achievable.AE All budget implications are considered.

Criterion 19 Strategic Planning: Fund DevelopmentFund Development plan includes Major gifts, annual appeal and events.

AE Major Benefactors are systematically identified.AE Major Benefactors are contacted for specific needs of the strategic plan.AE Thank you letters are sent in a timely manner.SE Major Benefactors are regularly updated regarding school achievements.AE An Annual Appeal is implemented.AE An Annual Appeal donor base is kept accurate and donations are tracked.AE Thank you letters to annual appeal donors are sent in a timely manner.SE Annual Appeal donors are regularly updated regarding school achievements.NE The feasibility of establishing an endowment fund is examined.AE Signature event/s raise appropriate funds for the effort required.AE Event/s attract true 3rd sources of revenue.AE Allocation of revenue from event/s is related to the strategic plan.



Summary

The most successful outcomes to date resulting from strategic and development planning include the following…

The renovation of our building with donor funds and budget surpluses.Increasing the revenue from our annual fundraisers.

Our school would be more sustainable in our strategic and development efforts if we…

Completed our electronic data base so we could reach more potential Catholic school families and continue to make our strategic plan a significant part of our school board committees.

After examining the strategic planning and development efforts, discuss which ones you could adopt that would enhance the financial success of the school.

When we complete an electronic database of alumni, parishioners and benefactors for both parishes we can appeal to these resources for funds. We would also like to develop an endowment fund at Holy Family Catholic School.


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