july 14 agenda - salem · 9. future agenda items (8/18/14 regular boe meeting / 8/28/14 retreat at...

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7:30 PM 1. CALL TO ORDER

1.1. Call to Order / Additions to Agenda / Salute to the Flag (Board Chairman) 1.2. Public Comment

The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the educational program or other topics within the purview of the Board. The public is advised that any discussion of specific Board employees will not be allowed. The Board will listen to remarks but discussion and Board action is limited to agenda items only. When making a comment, please use the microphone and state your name and address.

2. BOARD/DISCUSSION/ACTION ITEMS/MOTIONS (Board Chairman) 2.1. DISCUSSION/POSSIBLE ACTION ITEM: Creation of a Special Account for Excess Board of Education Operating Budget Funds 2.2. DISCUSSION ITEM: Board Member Access to the School (Resource Packet)

3. CONSENT AGENDA 3.1. Approve Minutes of the June 9, 2014 Special BOE Meeting (Resource Packet)

3.2 Budget and Financial Reports (Business Manager) 3.2.a. SY2013-2014 Expenditure Report

3.2.b. SY2013-2014 Line Item Adjustments 3.2.c. SY2013-2014 Special Aid / Grant Status Report

4. SUPERINTENDENT'S REPORT (Superintendent) 4.1. Program Improvement Initiatives (Superintendent)

4.1.a. Update: Salem School Study 4.1.b. Update: Parent Council / Community Forums 4.1.c. Update: Transportation 4.1.d. Update: Report Card (Grading System) 4.1.e. Update: CT Common Core of State Standards

4.2. Special Programs / Events / Announcements (Superintendent) 4.2.a. Announcement: SY2013-2014 Shortfall Request to Town of Salem Rescinded 4.2.b. Announcement: Aramark Summer Upgrades (Cool Caf Marketing Concept)

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS (Board Chairman)

5.1. MOTION: To approve the Memorandum of Understanding between the Salem SFT and the Board of Education regarding the Science Olympiads stipend for SY2014-2015. (Resource Packet)

5.2. DISCUSSION ITEM: Location/Broadcasting of Board of Education Meetings 5.3. DISCUSSION/POSSIBLE ACTION ITEM: Creation of a Public Relations Ad-Hoc

Subcommittee of the Board of Education (Charge/Membership)

6. BOARD OF EDUCATION’S SUBCOMMITTEES / LIAISON COMMITTEE REPORT STANDING COMMITTEES: 6.1. Policy Subcommittee (Standing Committee) Next regular meeting: 9/29/14 at 5:00 p.m.

Chair: Pamela Munro Members: Pamela Munro and Monica Lord-McIntyre Ex Officio: Board Chair and Superintendent

6.2. Personnel/Contract Negotiations Subcommittee (Standing Subcommittee)

Next regular meeting: 9/15/14 at 6:30 p.m. Chair: Dinis Pimentel Members: Dinis Pimentel, Robert Green, Samuel Rindell Ex Officio: Board Chair and Superintendent

6.3. Long-Range Educational Planning Subcommittee (Standing Subcommittee) Next regular meeting: 9/15/14 at 5:00 p.m. (Special Meeting 8/11/14 at 1:00 p.m.)

Chair: Margaret Caron Members: Margaret Caron, George Jackson, Mary Ann Pudimat Ex Officio: Board Chair and Superintendent AD-HOC COMMITTEES:

6.4. Technology Upgrade Project Ad-Hoc Subcommittee (Ad-Hoc Subcommittee) Next meeting: TBD

Chair: Dinis Pimentel Members: Dinis Pimentel, George Jackson, Robert Green

Ex Officio: Board Chair, Superintendent, community members, and other school staff members

LIAISONS TO COMMITTEES: 6.5. Town Building Committee (Liaison)

Representatives: Margaret Caron and Stephen Buck

6.6. LEARN (Liaison) Representative: Pamela Munro

6.7. East Lyme BOE (Liaison) Representative: George Jackson

6.8. Cable Advisory (Liaison) Representative: Pamela Munro

7. BOARD MEMBERS’ COMMENTS / ANNOUNCEMENTS / COMMUNICATIONS 7.a. Annual Management Plan Review 8. AUDIENCE RESPONSE / COMMENTS

9. FUTURE AGENDA ITEMS (8/18/14 Regular BOE Meeting / 8/28/14 Retreat at 6:30 pm)

10. ADJOURNMENT

1

SALEM BOARD OF EDUCATION

SALEM, CONNECTICUT

MINUTES OF JULY 14, 2014 REGULAR MEETING

PRESENT: Stephen Buck, Pamela Munro, Sam Rindell (left at 9:00 p.m.), Dinis Pimentel, Monica Lord-McIntyre,

Mary Ann Pudimat, Robert Green, George Jackson

ABSENT: Margaret Caron

ADMINISTRATION: Joseph Onofrio II, Superintendent; Kim Gadaree, Business Manager; Rodney Mosier, Director of

Student Services; Cynthia Ritchie, Director of Student Achievement; Donald Bourdeau, Director of Facilities

VISITORS: Jessica Hopper (The Day), Diba Khan Bureau, Robin Jensen, Emma Smith, Suzanne Gendron, Phil

Teixeira, Jennifer Pearl, Roger Haynes, Bibi Haynes

1. CALL TO ORDER 1.1. Call to Order / Additions to Agenda / Salute to the Flag (Board Chairman)

The meeting was called to order at 7:33 p.m. by Chairman, Stephen Buck.

Additions/Changes to the Agenda:

Add Item 5.4. Discussion/Possible Action: Creation of Board of Education Liaisons to Town

Boards/Commissions. Made: Dinis Pimentel

2nd

: Samuel Rindell

Vote: All in Favor

Motion Passed

Add Item 7.b. Discussion – Judith Lombardo Remembrance Made: Mary Ann Pudimat

2nd

: Monica Lord-McIntyre

Vote: All in Favor

Motion Passed

Motion to delete item 2.1 from the agenda. Made: Robert Green

2nd

: None

Motion Failed

1.2. Public Comments The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the educational

program or other topics within the purview of the Board. The public is advised that any discussion of specific Board employees will not be allowed. The Board will

listen to remarks but discussion and Board action is limited to agenda items only. When making a comment, please use the microphone and state your name and

address.

Jennifer Pearl, 45 Salem Ridge Drive: Spoke about bus driver concerns regarding M&J’s hiring process

salary offerings (bonuses/holiday pay).

Suzanne Gendron, 79 Mill Lane: Spoke of struggles of a few Salem students and their work over the

summer.

Diba Khan-Bureau, 40 Hilltop Trail: Spoke about her support to hold meetings at Town Hall and her

desire for new leadership on the Board of Education.

2. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 2.1. DISCUSSION/POSSIBLE ACTION ITEM: Creation of a Special Account for Excess Board

of Education Operating Budget Funds

Mark Sommaruga, Board Attorney, spoke to the Board via speakerphone regarding the new law allowing

Connecticut Board of Education to have an account for excess funds in a non-lapsing account. This can

occur in several ways including Town Charter revision, passing an ordinance at a Town Meeting or

having the Board of Finance approve annually. The Board discussed this item and a “Questions and

Answers” session followed.

2

MOTION: To ask the Board Attorney to work with the Town Attorney to develop a proposed ordinance

for presentation to the Board of Finance for possible action by the Board of Selectman.

Made: George Jackson

2nd

: None

Motion Failed

MOTION: That the Board of Education endorse coordination for creation of a Special Account for

Excess Board of Education Operating Funds.

Made: Dinis Pimentel

2nd

: George Jackson

Vote: In Favor: GJ and DP

Opposed: SB, PM,

MM, MP, SR, RG

Motion Failed

2.2. DISCUSSION ITEM: Board Member Access to the School

Mark Sommaruga, Board Attorney, spoke to the Board via speakerphone regarding the legal

responsibility and relationship of the Board with the staff and Superintendent, as well as the importance

of the chain of command. The Board discussed this item.

(NOTE: Sam Rindell left after this Discussion Item.)

3. CONSENT AGENDA 3.1. Approve Minutes of the June 9, 2014 Special BOE Meeting

3.2. Budget and Financial Reports

3.2.a. SY2013-2014 Expenditure Report

3.2.b. SY2013-2014 Line Item Adjustments

3.2.c. SY2013-2014 Special Aid / Grant Status Report

There was a short discussion on the line item adjustments.

The June 9, 2014 minutes need revision to add George Jackson as present.

MOTION: To approve the consent agenda items as presented with a correction to the June 9, 2014 minutes.

Made: Robert Green

2nd

: Mary Ann Pudimat

Vote: In Favor: SB, MM,

DP, MP, PM, RG

Opposed: GJ

Absent: SR and MC

Motion Passed

4. SUPERINTENDENT'S REPORT (Superintendent) 4.1. Program Improvement Initiatives

4.1.a. Update: Salem School Study

Mr. Onofrio reported that the Long Range Educational Planning Subcommittee met and they are working

on pieces for the study including survey questions pertaining to the School District and Board of

Education. The Town’s committee is also working on questions for the survey.

4.1.b. Update: Parent Council / Community Forums

Mr. Onofrio reported that the forums will be organized with a combined set up to allow for information

and questions.

3

4.1.c. Update: Transportation

Mr. Onofrio reported that he has been in contact with the transportation company about gearing up to

begin the new school year. Dinis Pimentel spoke about making drivers whole in transition to the new

company.

4.1.d. Update: Report Card (Grading System)

Cynthia Ritchie reported on technical close outs for software and preparing for the report card changes

going into the computer phase. Parents will have access to a student’s data in one place. One goal of the

report card change is to have more detail to give parents more information on a student’s progress.

4.1.e. Update: CT Common Core of State Standards

Cynthia Ritchie updated the Board on the Task Force created by Governor Malloy and the need for the

State to support Districts for Common Core implementation. The “Dream Team” is sharing work

through a digital library for teachers to use. Salem is continuing to work on an instructional shift to

research-based strategies as well as informing the community of changes in various ways. Districts are to

provide resources and Professional Development to teachers. The CT State Department of Education

(CSDE) is providing Common Core coach workshops; some Salem teachers will attend these workshops.

The District applied for a grant to help cover costs associated and grant award announcements will be

made on August 5, 2014.

4.2. Special Programs/ Events/ Announcements

4.2.a. Announcement: SY2013-2014 Shortfall Request to Town of Salem Rescinded

Mr. Onofrio reported that the request for funds was rescinded.

4.2.b. Announcement: Aramark Summer Upgrades (Cool Caf Marketing Concept)

Mr. Onofrio reported that Aramark will be painting a couple of areas on the Multi-Purpose Room and

adding colorful signs to better advertise the food service program to students, the changes will be made

during the summer.

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 5.1. MOTION: To approve the Memorandum of Understanding between the Salem SFT and the Board of

Education regarding the Science Olympiads stipend for SY2014-2015.


2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed

5.2. DISCUSSION ITEM: Location/Broadcasting of Board of Education Meetings

Various considerations were discussed for broadcasting and the location of meetings.

MOTION: To webcast regular Board of Education meetings beginning in September, August if

possible, at Salem School. Made: Dinis Pimentel

2nd

: George Jackson

Vote: All In Favor

Motion Passed

4

5.3. DISCUSSION/POSSIBLE ACTION ITEM: Creation of a Public Relations Ad-Hoc Subcommittee of

the Board of Education (Charge/Membership)

MOTION: To create an ad-hoc Community Relations working group with the charge of outlining the

function and membership of the Community Relations Subcommittee.


2nd

: Mary Ann Pudimat

Vote: All In Favor

Motion Passed

Board members were asked to send Steve Buck his/her name if interested in serving on this working

group and their ideas for this subcommittee.

5.4. DISCUSSION ITEM/POSSIBLE ACTION ITEM: Creation of Board of Education Liaisons to Town

Boards/Commissions

MOTION: To establish a liaison to the Board of Selectman and Board of Finance.


2nd

: George Jackson

Vote: All in Favor

Motion Passed

Board members were asked to send Steve Buck his/her name if interested in serving as a liaison.

6. BOARD OF EDUCATION’S SUBCOMMITTEES / LIAISON COMMITTEE REPORT

STANDING COMMITTEES:

6.1. Policy Subcommittee (Standing Committee)- Next meeting 9/29/14 at 5:00 pm Chair: Pamela Munro

Member: Pamela Munro and Monica Lord-McIntyre

Ex Officio: Board Chair and Superintendent

6.2. Personnel/Contract Negotiations (Standing Committee) - Next meeting: 9/15/14 at 6:30 pm Chair: Dinis Pimentel

Members: Robert Green, Dinis Pimentel and Samuel Rindell


Dinis Pimentel will contact members regarding the possibility of holding a special meeting in August.

6.3. Long-Range Educational Planning (Standing Committee) – Next meeting: 9/15/14 at 5:00 pm Chair: Margaret Caron

Members: Margaret Caron, George Jackson, Mary Ann Pudimat


The subcommittee is scheduled to hold a special meeting on August 11, 2014 at 1:00 pm to discuss the

cooperative agreement. (For possible BOE action at the August 18, 2014 BOE meeting.)

AD-HOC COMMITTEES:

6.4. Technology Upgrade Project Ad-Hoc Subcommittee Chair: Dinis Pimentel

Members: Robert Green, Dinis Pimentel


Dinis Pimentel reported a good response to the subcommittee RFP and a couple of walk throughs. The

subcommittee will bring a recommended vendor after he process unfolds.

5

LIAISONS TO COMMITTEES:

6.5. Town Building Committee (Liaison) Representatives: Margaret Caron and Stephen Buck

The committee is working on a punch list.


Pamela Munro reported that the net meeting is in September.


George Jackson reviewed recent EL Board of Education action and the Board was referred to recent

minutes for greater detail.

6.8. Cable Advisory (Liaison)

Representative: Pamela Munro

Pamela Munro reported that the council met last Thursday. Joseph Onofrio reported on information

regarding broadcasting that was also shared at that meeting.

7. BOARD MEMBERS’ COMMENTS / ANNOUNCEMENTS / COMMUNICATIONS

7.a. Annual Management Plan Review

The Board is on target with the plan.

7.b. Discussion – Judith Lombardo Remembrance

The Board discussed and concluded that a donation to the Dana Farber Cancer Center would be

appropriate. Board members were asked to send their contribution to Joseph Onofrio.

8. AUDIENCE RESPONSE / COMMENTS The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the educational



address.

Robin Jensen, 280 West Road: remarked on administration presentations and Board access to the school.

9. FUTURE AGENDA ITEMS (Regular BOE Meeting: August 18, 2014 / Retreat: August 28, 2014 at 6:30 pm)

Board members were asked to send Steve Buck an e-mail with their suggestion for the structure of the retreat.

10. ADJOURNMENT

MOTION: To adjourn at 10:56 p.m. Made: George Jackson

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed

Meeting adjourned at 10:56 p.m.

PM/jlk


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7:00 PM

1. CALL TO ORDER

1.1. Call to Order / Additions to Agenda / Salute to the Flag (Board Chairman)

1.2. Exit Public Session and Enter Into Executive Session for the Purpose of Discussion Regarding the

Superintendent Evaluation for 2014-2015

1.3. Exit Executive Session and Resume Public Session (approx. 7:30 p.m.)

2. PUBLIC COMMENT

The public comment portion of the meeting is a time for members of the audience to address the Board of Education

to express opinions concerning the educational program or other topics within the purview of the Board. The public

is advised that any discussion of specific Board employees will not be allowed. The Board will listen to remarks but

discussion and Board action is limited to agenda items only. When making a comment, please use the microphone

and state your name and address.

3. CONSENT AGENDA 3.1. Approve Minutes of the July 21, 2014 Regular BOE Meeting (Resource Packet)

3.2. Budget and Financial Reports (Business Manager)

3.2.a. SY2013-2014 and SY2014-2015 Expenditure Reports

3.2.b. SY2013-2014 and SY2014-2015 Line Item Adjustments

3.2.c. SY2013-2014 and SY2014-2015 Special Aid / Grant Status Reports

3.3. Acknowledge Superintendent’s Staff Appointments/Resignations (Resource Packet)

3.4. Acknowledge Margaret Caron’s Resignation from the Board of Education (Resource Packet)

4. SUPERINTENDENT'S REPORT (Superintendent)

4.1. Program Improvement Initiatives

4.1.a. Spanish Textbooks

4.2. Announcements (Superintendent)

4.2.a. Annual Management Plan Update:

Preparations for Opening of the 2014-2015 School Year

Student Enrollment Numbers

School Building Preparations for Students and Staff

Overview of School Opening Activities

Status of Unapproved Roads (None)

Staff Years of Service Recognition Awards (Invitation to 8/21/14 Breakfast/Awards

Ceremony)

4.2.b. Salem School Study Update

4.2.c. Accepted a donation from American Ambulance (Suzanne Gendron) of 4 boxes of

cardboard shipping tubes (no cash value) to be used for Art projects

4.2.d. Submittal of the Salem School District’s School Security and Safety Plan

5. BOARD ACTION ITEMS/ MOTIONS (Board Chairman) 5.1. DISCUSSION/ACTION ITEM: Discuss / Set Timeline for BOE Vacancy

5.2. MOTION: To appoint Mona Miller and Linda Robson as parent representatives to the ELHS

Leadership Team for SY2014-2015

5.3. DISCUSSION ITEM/POSSIBLE ACTION ITEM: Discuss the Personnel/Contract

Negotiations Subcommittee Recommendation on the Administration Vacancy

5.4. DISCUSSION/POSSIBLE ACTION ITEM: Personnel/Contract Negotiations Subcommittee:

Recommendation for Contract for the Technology Upgrade Project

5.5. DISCUSSION ITEM: Long Range Educational Planning Subcommittee: EL/Salem

Cooperative Agreement Draft


STANDING COMMITTEES: 6.1. Policy Subcommittee (Standing Committee)

Next regular meeting: 9/29/14 at 5:00 p.m.

Chair: Pamela Munro

Members: Pamela Munro and Monica Lord-McIntyre


1st Readings:

#6173 Homebound Instruction (Rev.)

#9325.43 Attendance at Meetings Via Electronic Communications (New)

#4150p Family and Medical Leave (Rev.)

#4148/4248 Employee Protection (Rev.)

#6111 School Calendar (Rev.)

#5131.2 Bullying (Rev.)

#5141.21p Administering Medication (Rev.)

#5114 Removal/Suspension/Expulsion (Rev.)

#5141.3p Health Assessments and Immunizations (Rev.)

#5141.7/5141.7p Student Sports – Concussions (New)



Chair: Dinis Pimentel

Members: Dinis Pimentel, Robert Green, Samuel Rindell


6.3. Long-Range Educational Planning Subcommittee (Standing Subcommittee)

Next regular meeting: 9/15/14 at 5:00 p.m. Chair: Mary Ann Pudimat

Members: Vacancy, George Jackson, Mary Ann Pudimat


AD-HOC COMMITTEES:



Members: Dinis Pimentel, George Jackson, Robert Green

Ex Officio: Board Chair, Superintendent, community members, and other school staff

members


6.5. Town Building Committee (Liaison)

Representatives: Vacancy and Stephen Buck

6.6. LEARN (Liaison)


6.7. East Lyme BOE (Liaison)

Representative: George Jackson





8. AUDIENCE RESPONSE / COMMENTS

9. FUTURE AGENDA ITEMS (August 28, 2014 Retreat 6:30 PM at Salem School /September 8, 2014 –

Regular Meeting)

10. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF AUGUST 18, 2014 REGULAR MEETING (REVISED)

PRESENT: Stephen Buck, Pamela Munro, Sam Rindell, Dinis Pimentel, Monica Lord-McIntyre, Mary Ann Pudimat,

Robert Green, George Jackson

ADMINISTRATION: Joseph Onofrio II, Superintendent; Kim Gadaree, Business Manager; Donald Bourdeau, Director

of Facilities

VISITORS: Jessica Hopper (The Day), Diba Khan Bureau, Michaela Bureau, Michelle Williamson, Mona Miller, Joan

Phillips, Ed Chmielewski, John Houchin, Joanna Haynes, Gloria Fogarty, Jennifer Kayser (BOE Clerk)



Additions/Changes to the Agenda: None.

1.2. Exit Public Session and Enter Into Executive Session for the Purpose of Discussion Regarding the

Superintendent Evaluation for 2014-2015

MOTION: To enter into Executive Session at 7:05 pm for the Purpose of Discussion Regarding the

Superintendent Evaluation for 2014-2015. Made: Robert Green

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed

1.3. Exit Executive Session and Resume Public Session

Public Session was resumed at 7:31 pm

2. PUBLIC COMMENT The public comment portion of the meeting is a time for members of the audience to address the Board of Education to

express opinions concerning the educational program or other topics within the purview of the Board. The public is advised

that any discussion of specific Board employees will not be allowed. The Board will listen to remarks but discussion and

Board action is limited to agenda items only. When making a comment, please use the microphone and state your name and

address.

John Houchin, 103 Rattlesnake Ledge Road: Delivered a letter today from the DTC endorsing Phil Teixeira for

the BOE vacancy.

Peter Sielman, West Road: Spoke about his rationale (10 items) for holding BOE mtgs at Town Hall. Diba Khan-Bureau, 40 Hilltop Trail: Spoke about her support to hold meetings at Town Hall and her desire for

new leadership on the Board of Education.

A student read a statement about being bullied at school.

Joanna Haynes, 207 Hartford Road: Spoke about FOI requirements (must be able to hear conversations clearly).

Michelle Williamson, Old New London Road: Spoke about Title XI procedures, FOI, adequately informing

parents in advance about school events, and bus schedules.

3. CONSENT AGENDA 3.1. Approve Minutes of the July 14, 2014 Special BOE Meeting



3.2.b. SY2013-2014 and SY2014-2015 Line Item Adjustments

3.2.c. SY2013-2014 and SY2014-2015 Special Aid / Grant Status Reports

2

3.3. Acknowledge Superintendent’s Staff Appointments/Resignations

Accepted the resignation of Amanda Hergott (0.8 FTE PK Tutor) effective July 31, 2014.

Accepted the resignation of Emily Doiron (10 month School Secretary) effective August 15, 2014.

Accepted the resignation of Cynthia Ritchie (Director of Student Achievement) effective August 15,

2014.

Accepted the resignation of Bernard Barile (0.6 FTE School Psychologist) effective July 18, 2014.

Accepted the resignation of Fiona Fabry (0.6 FTE Instructional Aide PK) effective August 7, 2014.

Accepted the resignation of Marcelo Guinez (1.0 FTE Spanish Teacher) dated August 13, 2014.

(Release date of no later than 9/11/14)

Appointed Kimberley Carlone of 36 Waterhole Road, Colchester, CT 06415 to the position of MS

Math Teacher effective August 21, 2014 at a salary of $58,800.00 at the MA/Step 6 level.

3.4. Acknowledge Margaret Caron’s Resignation from the Board of Education

Margaret Caron resigned from the Board of Education effective August 7, 2014.

MOTION: To approve the consent agenda items as presented.

Made: Robert Green

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed

4. SUPERINTENDENT'S REPORT (Superintendent) 4.1. Program Improvement Initiatives

4.1.a. Spanish Update

Mr. Onofrio showed the Board the textbook that the school intends to purchase for the Spanish program.

The textbook will be available to view in the Superintendent’s Office. Information regarding the

textbook and the rationale for selection was shared with the Board members. This will be an action item

for the Board at their Special Meeting (Retreat) on August 28, 2014.

4.2. Special Programs/ Events/ Announcements

4.2.a. Annual Management Plan Update:

Preparations for Opening of the 2014-2015 School Year

Student Enrollment Numbers – 401 with an additional 6 students pending.

School Building Preparations for Students and Staff

Overview of School Opening Activities – Open House: 8/26/14 2:30-3:30 pm

o Status of Unapproved Roads (None)

o Staff Years of Service Recognition Awards – The Board was invited to attend the

Breakfast/Awards Ceremony/Convocation on 8/21/14 at 8:00am.

4.2.b. Salem School Study Update

Mr. Onofrio reported that meetings will be more frequent starting in the fall.

4.2.c. Accepted a donation from American Ambulance (Suzanne Gendron) of 4 boxes of

cardboard shipping tubes (no cash value) to be used for Art projects

4.2.d. Submittal of the Salem School District’s School Security and Safety Plan

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 5.1. DISCUSSION/ACTION ITEM: Discuss / Set Timeline for BOE Vacancy

Proposed timeline: Applications due by 8/28/14 at 3:30 pm and BOE interviews on 9/8/14 at 6:00 pm.

Party affiliation was discussed, currently have 5 Republicans and 3 Democrats, the vacancy can be filled

by either party affiliation.

MOTION: To approve the timeline presented to fill the BOE vacancy. Made: Dinis Pimentel

2nd

: Sam Rindell

Vote: All in Favor

3

Motion Passed

Jennifer Kayser will post on the website, send an e-alert, contact the Town to ask to be shared on their

website and a Town e-alert, will contact the Day for a press release, and the RTC will need to be

contacted by a BOE member.

5.2. MOTION: To appoint Mona Miller and Linda Robson as parent representatives to the ELHS Leadership

Team for SY2014-2015. Made: Dinis Pimentel

2nd

: George Jackson

Vote: All in Favor

Motion Passed

5.3. DISCUSSION ITEM/POSSIBLE ACTION ITEM: Discuss the Personnel/Contract Negotiations

Subcommittee Recommendation on the Administration Vacancy

Dinis Pimentel spoke about recent subcommittee discussions regarding the Director of Student

Achievement vacancy. He noted that the middle ground is to fill the vacancy in a lesser capacity (Interim

Assistant Principal), redistribute job responsibilities in the administrative structure and offer a lower

salary than the current position vacancy. Sam Rindell added that the savings in salary could be used for

extracurricular activities for students. It was noted this should be an interim position as the

administrative structure for SY2015-2016 is unknown at this time. The Board discussed different options

for contract terms.

MOTION: That the Board of Education approve an Interim Assistant Principal for SY2014-2015.


2nd

: Sam Rindell

Vote: In Favor: SB,

PM, SR, DP, MP, MM,

GJ

Opposed: RG

Motion Passed (7:1)

5.4. DISCUSSION/POSSIBLE ACTION ITEM: Personnel/Contract Negotiations Subcommittee:

Recommendation for Contract for the Technology Upgrade Project

Dinis Pimentel spoke about the work performed to date by the Ad-Hoc Technology Subcommittee and

gave specific information regarding the scope of the project. George Jackson commended Dinis on his

services and time commitment on this issue. Dinis Pimentel thanked the subcommittee for the group

effort.

MOTION: To enter into a contract with TBNG for the technology upgrade project, pending legal

review. Made: Dinis Pimentel

2nd

: George Jackson

Vote: All in Favor

Motion Passed

5.5. DISCUSSION ITEM: Long Range Educational Planning Subcommittee: EL/Salem Cooperative

Agreement Draft

Mary Ann Pudimat reported on the document that was given to Board members for review. The current

state of the draft agreement is a working copy and includes comments from Board members and the

Board attorney. It was noted that in the future the community will have opportunities for focus

groups/surveys/etc. and the ability to view the working draft.

4






1st Readings:











The Board discussed the first readings. A couple typos were found and will be corrected for 2nd

readings

(9/8/14).

6.2. Personnel/Contract Negotiations (Standing Committee) - Next meeting: 9/15/14 at 6:30 pm Chair: Dinis Pimentel



Dinis Pimentel reported on the administrative staffing vacancy. He also updated the Board on the

conversation/meeting he has with the M&J Bus Company about the comparison of hiring packages from

one company to another to make the compensation equitable. It was noted that the subcommittee looked

at the administration model for 2015 and decided not to duplicate efforts that the Town contracted firm

may do.

6.3. Long-Range Educational Planning (Standing Committee) – Next meeting: 9/15/14 at 5:00 pm Chair: Margaret Caron

Members: Margaret Caron, George Jackson, Mary Ann Pudimat


Mary Ann Pudimat reported on the work that the committee has done on the survey to be sent to the

Town committee. There was discussion about sending questions to the community on topics the Board

cannot remedy.

AD-HOC COMMITTEES:




Dinis Pimentel thanked the subcommittee members for their hard work.


6.5. Town Building Committee (Liaison) Representatives: Margaret Caron and Stephen Buck


5

Pamela Munro reported that the next meeting is in September.


George Jackson reported that the EL BOE meetings continue to coincide with ours. Their minutes are

posted and mailed to BOE membership.



Pamela Munro reported that the next meeting is in October.



The Board is on target with the plan.

Robert Green commented on Common Core and Math workbooks.

Sam Rindell recognized Margaret Caron and Cynthia Ritchie for their service. He also recognized a

student for her brave presentation and commented on athletic positions and the cost of coaching

certification.

George Jackson inquired about the Volunteer Coordinator.

Pam Munro commented on volunteers.

Mr. Onofrio commented on the material printed for the Board (from the The Essential School Board

Book) and asked them to review the material.




address.

Gloria Fogarty, 373 Old New London Road: Commented on the Technology Subcommittee Report and

inquired about the TBNG contract cost.

Ed Chmielewski, Beckwith Hill Rd (BOS Liaison): Thanked Cynthia Ritchie and Margaret Caron for

their service. Thanked the Board of Education for reducing the administrative position to Interim

Assistant Principal.

Joan Phillips, SFT President: Commented on teacher welcome letters, Open House, Textbooks, Curricula

followed is from State Framework, Interim Administrators, and Bullying.

Michelle Williamson, Old New London Road: Commented on school calendar notification of events,

curriculum, Spanish textbooks, BOE agenda items (how to get item on agenda), Title IX investigator,

money for the Town survey, and volunteers.

9. FUTURE AGENDA ITEMS (Regular BOE Meeting: September 8, 2014 / Retreat: August 28, 2014 at 6:30 pm)

10. ADJOURNMENT


2nd

: Robert Green

Vote: All in Favor

Motion Passed


PM/jlk

1


SALEM, CONNECTICUT

MINUTES OF AUGUST 28, 2014 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Robert Green, George Jackson

ABSENT: Sam Rindell and Dinis Pimentel

ADMINISTRATION: Joseph Onofrio II, Superintendent

VISITORS: Suzanne Gendron, Gloria Fogarty, Jessica Hopper (The Day)



1.2. Public Comment The public comment portion of the meeting is a time for members of the audience to address the Board of Education to




address.

John Houchin, 103 Rattlesnake Ledge Road: Asked the Board to honor the DTC recommendation for the BOE

vacancy.

Sue Spang, 129 Hartford Road: Requested the BOE honor the DTC recommendation for BOE vacancy and

appoint the recommended person.

Suzanne Gendron, 79 Mill Lane: Spoke in support of the DTC recommendation for BOE vacancy.

TJ Butcher, 248 Norwich Road: Spoke about the Town’s perception of BOE and asked the BOE to accept the

recommendation of the DTC for the BOE vacancy.

2. EXECUTIVE SESSION

MOTION: To go into Executive Session for the purpose of Review/Discuss/Deliberate Applications for BOE

Vacancy and Discuss Contracts/Terms of Employment for Interim Administrators.

Made: Monica Lord-McIntyre

2nd

: Mary Ann Pudimat

Vote: In Favor: PM, MM, SB

Opposed: RG, GJ, MP

Motion Failed

2.1. Review/Discuss/Deliberate Applications for BOE Vacancy

The Board discussed the vacancy appointment process.

2.2. Discuss Contracts/Terms of Employment for Interim Administrators

The Board discussed possibilities for length of terms of interim administrators.

3. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 3.1. DISCUSSION/POSSIBLE ACTION ITEM: Process and Timeline for the Administrative Vacancies

MOTION: To authorize the Superintendent to post the job opening for Interim Principal and to review

appropriate candidates. Made: Mary Ann Pudimat

2nd

: George Jackson

Vote: All in Favor

Motion Passed

2

3.2. DISCUSSION/POSSIBLE ACTION ITEM: Adoption of Spanish Textbooks for Gr 7/8.

MOTION: To adopt the recommendation of the administration for the Spanish Textbooks (Descubre 1) for Gr 7/8. Made: George

Jackson

2nd

: Robert Green

Vote: All in Favor

Motion Passed

3.3. DISCUSSION ITEM: School Study Survey Draft

Mary Ann Pudimat reviewed the latest draft of items for the school study survey. Pages were shared with

Board members. Further discussion will be held at the September 8, 2014 regular Board of Education

meeting.

4. ADJOURNMENT


2nd

: Robert Green

Vote: All in Favor

Motion Passed


PM/jlk


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7:00 PM


1.2. Exit Public Session and Enter Into Executive Session for the Purpose:

1.2.a. Personnel Matter: Update on Status of Military Leave by Certified Employee 1.2.b. Discussion Regarding Potential Candidate for Interim Assistant Principal Position

1.2.c. Discussion Regarding the Superintendent Evaluation for 2014-2015


2. PUBLIC COMMENT






3. CONSENT AGENDA 3.1. Approve Minutes of the August 18, 2014 Regular and August 28, 2014 Special BOE Meetings

(Resource Packet) 3.2. Budget and Financial Reports (Business Manager)



3.2.c. SY2014-2015 Special Aid / Grant Status Reports


4. SUPERINTENDENT'S REPORT (Superintendent) 4.1. Announcements (Superintendent)

4.1.a. Welcome Back Mr. Perrault, Short Term Interim Assistant Principal

4.1.b. BOE Anthem Plan Firm Division Update (Resource Packet)

4.1.c. Board Retreat (October 15, 2014 at 6:00 pm)

4.1.d. School Security Competitive Grant Program Update

4.1.e. Salem School District Awarded In-District Coaching Days Sponsored by the CSDE (Resource Packet)

5. BOARD ACTION ITEMS/ MOTIONS (Board Chairman)

5.1. DISCUSSION ITEM/POSSIBLE ACTION ITEM: Memorandum of Understanding

(MOU) with the certified employees union regarding combining the stipend for Cross

Country Coach and Assistant Coach and equally splitting those amounts between Barbara

Bashelor and Mary Sturgeon (Co-Coaches for SY14-15). (Resource Packet)

5.2. MOTION: To approve the District Organizational Chart for SY2014-2015 as presented.

5.3. MOTION: To approve SY2014-15 tuition fees in the amount of $15,043.00 annually for

full-time regular education students in Grades K-8. (Resource Packet) 5.4. DISCUSSION ITEM/ACTION ITEM: BOE Vacancy Appointment

5.5. DISCUSSION ITEM: Salem School Study Survey Update

5.6. ACTION ITEM: TBNG Contract for the Technology Upgrade

6. BOARD OF EDUCATION’S SUBCOMMITTEES / LIAISON COMMITTEE REPORT STANDING COMMITTEES: 6.1. Policy Subcommittee (Standing Committee)


Chair: Pamela Munro



2nd

Readings: (Resource Packet)











MOTION: To approve #6173 Homebound Instruction (Rev.), #9325.43 Attendance at Meetings Via Electronic

Communications (New), #4150p Family and Medical Leave (Rev.), #4148/4248 Employee Protection (Rev.), #6111

School Calendar (Rev.), #5131.2 Bullying (Rev.), #5141.21p Administering Medication (Rev.), #5114

Removal/Suspension/Expulsion (Rev.), #5141.3p Health Assessments and Immunizations (Rev.), and

#5141.7/5141.7p Student Sports – Concussions (New), as presented.










AD-HOC COMMITTEES:





members











7.a. Annual Management Plan Review (Resource Packet)


9. FUTURE AGENDA ITEMS (October 6, 2014 –Regular Meeting)

10. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF SEPTEMBER 8, 2014 REGULAR MEETING

PRESENT: Stephen Buck, Pamela Munro, Sam Rindell, Dinis Pimentel, Monica Lord-McIntyre, Mary Ann Pudimat,


ADMINISTRATION: Joseph Onofrio II, Superintendent; Rodney Mosier II, Director of Student Services; Kim

Gadaree, Business Manager; Suzanne Zahner, Principal; Donald Bourdeau, Director of Facilities

VISITORS: Jessica Hopper (The Day), Diba Khan Bureau, Michelle Williamson, Joan Phillips (SFT), Ed Chmielewski,

Linda Robson, Robyn McKenney, Gloria Fogarty, Emma Smith, Kristina Len, Janet Griggs



MOTION: To postpone the meeting as some members did not receive their Board packets.

Made: Robert Green

2nd

: None

Motion Failed

Additions/Changes to the Agenda: Add items 4.1.a.1. Discussion of Co-Ed Soccer and remove item 5.6.

as this item was acted upon at the last meeting.

MOTION: To approve the agenda as revised. Made: Dinis Pimentel

2nd

: George Jackson

Vote: In Favor: DP, SB,

GJ, MM, MP, PM, SR

Opposed: RG

Motion Passed (7:1)

1.2. Exit Public Session and Enter Into Executive Session for the Purpose of:

1.2.a. Personnel Matter: Update on Status of Military Leave by Certified Employee 1.2.b. Discussion Regarding Potential Candidate for Interim Assistant Principal Position

1.2.c. Discussion Regarding the Superintendent Evaluation for 2014-2015

MOTION: To enter into Executive Session at 7:10 pm for the Purpose of Personnel Matter: Update on

Status of Military Leave by Certified Employee, Discussion Regarding Potential Candidate for

Interim Assistant Principal Position and Discussion Regarding the Superintendent Evaluation for 2014-

2015. Made: Dinis Pimentel

2nd

: Mary Ann Pudimat

Vote: In Favor: DP, SB,

GJ, MM, MP, PM, SR

Opposed: RG

Motion Passed (7:1)


Executive Session ended at 7:46 pm and Public Session was resumed at 7:47 pm.

2





address.

Janet Griggs, 122 New London Road: Spoke in support of appointing Phil Teixeira.

Diba Khan-Bureau, 40 Hilltop Trail: Spoke in support of appointing Phil Teixeira and holding meetings at Town

Hall.

Michelle Williamson, 379 Old New London Road: Asked if the meeting was live streaming.

Alfreda Shapere, 170 Darling Road: Spoke in support of appointing Phil Teixeira.

Suzanne Gendron, 79 Mill Lane: Shared information in the upcoming PTO Cow Paddy fundraiser.

Mark Wojcik (ELHS Student Representative): Shared that this Wednesday is Parent Night at ELHS and

introduced Ben Morrow as the second student representative for this school year. Ben reported that the first

ELHS football game is at the end of the week.

Ed Chmielewski, 75 Beckwith Hill Drive: Spoke as RTC Chairman in support of the DTC nominee for the

Board vacancy.

3. CONSENT AGENDA 3.1. Approve Minutes of the August 18, 2014 Regular and August 28, 2014 Special BOE Meetings






Accepted the resignation of Amanda Hergott (0.8 FTE PK Tutor) effective July 31, 2014.

Appointed Chris Hebert to the position of Jazz Band Director for the 2014-15 school year at a

stipend amount of $1,177.00.

Appointed Barbara Bashelor and Mary Sturgeon as Cross Country Co-Coaches for the 2014-2015

school year. The stipend amount of $1,489.00 for Cross Country Coach will be equally divided

between the two ($744.50 each).

Appointed Chris Pugliese to the position of Girls’ Soccer Coach for the 2014-2015 school year at a


Appointed Anne Bowen to the position of Boys’ Soccer Coach for the 2014-2-15 school year at a


Appointed Marissa Kach of 610 Twin Circle Drive, South Windsor, CT 06074 to the position of

Guidance Counselor effective August 21, 2014 at a salary of $74,152.00 at the MA/Step 10 level.

Appointed Sun Meunier of 1905 Main Street, Glastonbury, CT 06033 to the position of School

Psychologist effective September 3, 2014 at a salary of $59,698.00 at the 6th Year/Step 5 level.

Appointed Ron Perrault as Short Term Interim Assistant Principal effective September 2, 2014 at a

per diem rate of $438.05/day. This position will end on October 21, 2014.

MOTION: To postpone all items on the consent agenda until the next regular meeting.

Made: Robert Green

2nd

: George Jackson

Vote: All in Favor

Motion Passed

4. SUPERINTENDENT'S REPORT (Superintendent) 4.1. Announcements

4.1.a. Welcome Back Mr. Perrault, Short Term Interim Assistant Principal

3

Mr. Onofrio announced that Mr. Perrault returned to Salem School as Short-Term Interim

Assistant Principal on September 2, 2014 and will serve in this position until October 21, 2014.

4.1.a.1. Discussion of Coed Soccer

Chris Pugliese, Athletic Coordinator, and Suzanne Zahner, Principal, shared information

regarding the soccer program at Salem School and discussed a Coed option. There was a brief

questions and answers after the information was presented.

4.1.b. BOE Anthem Plan Firm Division Update

Mr. Onofrio reported that the Town of Salem will be included on the BOE’s Anthem Health Care

Plan under their own division/benefit plan number effective October 1, 2014.

4.1.c. Board Retreat (October 15, 2014 at 6:00 pm)

Mr. Onofrio reported that this meeting will be posted as a special meeting and that Board

members should email any topics to him prior to posting.

4.1.d. School Security Competitive Grant Program Update

Donald Bourdeau spoke on the lighting upgrade, the technology program that allows for camera

upgrades, the person trap with some bullet proof glass (NIJR5), a panic button for the greeter

station, security locks, door sensors on exit doors and an ID sensor in the person trap, and more

interior security locks on the doors. The funding for these improvements will come from three

sources.

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS MOTION: To postpone items 5.1. – 5.3 until the next regular meeting. Made: Robert Green

2nd

: George Jackson

Motion Failed

Robert Green requested an amendment to his motion.

MOTION: To postpone item 5.1 until the next regular meeting. Made: Robert Green

George Jackson did not

agree to amend original

motion.

Motion Failed

5.1. DISCUSSION ITEM/POSSIBLE ACTION ITEM: Memorandum of Understanding (MOU) with

the certified employees union regarding combining the stipend for Cross Country Coach and

Assistant Coach and equally splitting those amounts between Barbara Bashelor and Mary

Sturgeon (Co-Coaches for SY14-15).

MOTION: To approve the Memorandum of Understanding (MOU) with the certified employees

union regarding combining the stipend for Cross Country Coach and Assistant Coach and equally

splitting those amounts between Barbara Bashelor and Mary Sturgeon (Co-Coaches for SY14-

15), as presented. Made: Mary Ann

Pudimat

2nd

: Monica Lord

McIntyre

Vote: In Favor: SB,

PM, SR, DP, MM, MP,

GJ

Opposed: RG

Motion Passed (7:1)



2nd

: Mary Ann Pudimat

4

Vote: In Favor: DP,

MP, SR, MM

Opposed: RG, GJ, PM,

SB

Motion Failed (4:4)

5.3. MOTION: To approve SY2014-15 tuition fees in the amount of $15,043.00 annually for full-

time regular education students in Grades K-8. Made: Dinis Pimentel

2nd

: Mary Ann Pudimat

Vote: In Favor: SB,

PM, SR, DP, MM, MP

Opposed: RG, GJ

Motion Passed (6:2)

5.4. DISCUSSION ITEM/ACTION ITEM: BOE Vacancy Appointment

The Board discussed the appointment process for the BOE vacancy.

MOTION: To proceed with the timeline/process with a special meeting on Monday, September 15,

2014 for interview with discussion and possible action. Made: Mary Ann

Pudimat

2nd

: Monica Lord-

McIntyre

Vote: In Favor: SB,

PM, DP, MM, MP

Opposed: RG, GJ, SR

Motion Passed (5:3)

5.5. DISCUSSION ITEM: Salem School Study Survey Update

Sam Rindell reported that two consulting firms will be interviewed September 15, 2014.






2nd

Readings:











MOTION: To postpone item 6.1. for the next regular meeting. Made: Dinis Pimentel

2nd

: Robert Green

Vote: All in Favor

Motion Passed

5

6.2. Personnel/Contract Negotiations (Standing Committee) - Next meeting: 9/15/14 at 6:30 pm (will be

rescheduled) Chair: Dinis Pimentel



It was reported that the September 15, 2014 meeting will be rescheduled.

6.3. Long-Range Educational Planning (Standing Committee) – Next meeting: 10/20/14 at 5:00 pm Chair: Mary Ann Pudimat

Members: George Jackson and Mary Ann Pudimat


AD-HOC COMMITTEES:




Dinis Pimentel reported that the contract with TBNG is under review with the Board attorney.


6.5. Town Building Committee (Liaison) Representative: Stephen Buck


Pamela Munro reported that the next meeting is Thursday at 9:00 am.


George Jackson reported that the EL BOE meetings continue to coincide with ours. George added that

the minutes of the Elementary Planning Committee were emailed to Board members.



Pamela Munro reported that the next meeting is in October.



Robert Green inquired about the curricula review process since Common Core.

George Jackson spoke about keeping the bullying issue as a focus. He asked that in November

following the administrative turn over, that the Board have a presentation.

Sam Rindell remarked positively on the Superintendent’s parent meeting prior to the Board meeting

this evening.




address.

Suzanne Gendron, 79 Mill Lane: Remarked on filling the Board vacancy.

9. FUTURE AGENDA ITEMS (Regular BOE Meeting: October 6, 2014 / Special Meeting: September 15, 2014 at

6:00 pm)

6

10. ADJOURNMENT

MOTION: To adjourn at 9:49.m. Made: George Jackson

2nd

: Robert Green

Vote: All in Favor

Motion Passed


PM/jlk

SSaalleemm BBooaarrdd ooff EEdduuccaattiioonn SSppeecciiaall MMeeeettiinngg AAggeennddaa

MMoonnddaayy,, SSeepptteemmbbeerr 1155,, 22001144 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:30 p.m.

1. SCHOOL COMMUNITY RECOGNITIONS

1.1. Call to Order / Salute to the Flag (Board Chairman)

1.2. Public Comments The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the

educational program or other topics within the purview of the Board. The public is advised that any discussion of specific Board employees will not be

allowed. The Board will listen to remarks but discussion and Board action is limited to agenda items only. When making a comment, please use the

microphone and state your name and address.

2. EXECUTIVE SESSION Enter Executive Session for the Purpose of:

2.1. Review/Discuss Questions for BOE Applicants Interviews

3. Board of Education Applicants Interviews 3.1. Interview Candidate #1

3.2. Interview Candidate #2


2.1. Discuss BOE Applicants Interviews

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 3.1. DISCUSSION/POSSIBLE ACTION ITEM: Appointment of BoE Member

6. NEXT REGULAR MEETING DATE: October 6, 2014

7. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF SEPTEMBER 15, 2014 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Robert Green, George Jackson,

Sam Rindell, Dinis Pimentel

ADMINISTRATION: Joseph Onofrio II, Superintendent (departed meeting prior to first Executive Session)

VISITORS: Palma Canniff, Brenda Holmwood, Janet Griggs, Jessica Hopper (The Day), Phil Teixeira



1.2. Public Comment – None. The public comment portion of the meeting is a time for members of the audience to address the Board of Education to




address.


MOTION: To go into Executive Session at 7:36 p.m. for the purpose of Review/Discuss Questions for BOE

Applicant Interviews. Made: Dinis Pimentel

2nd

: Sam Rindell

Vote: In Favor: PM, MM, SB,

MP, GJ, SR, DP

Opposed: RG

Motion Passed (7:1)

The Board exited Executive Session and resumed Public Session at 7:44 p.m.

3. BOARD OF EDUCATION APPLICANTS INTERVIEWS Interview Candidate #1 – Phil Teixeira

The Board interviewed Mr. Teixeira for the Board vacancy.


MOTION: To enter Executive Session at 8:00 p.m. to discuss the BOE applicant interview.


2nd


Vote: All in Favor

Motion Passed (8:0)


5. BOARD DISCUSSION/ACTION ITEMS/MOTIONS

MOTION: To appoint Phil Teixeira to fill the vacancy on the Board of Education until the next election

(November 2015). Made: Dinis Pimentel

2nd

: George Jackson

Vote: All in Favor

Motion Passed (8:0)

2


7. ADJOURNMENT


2nd

: Dinis Pimentel

Vote: All in Favor

Motion Passed (8:0)


PM/jlk


TTuueessddaayy,, SSeepptteemmbbeerr 2233,, 22001144 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

6:00 p.m.

1. SCHOOL COMMUNITY RECOGNITIONS 1.1. Call to Order / Salute to the Flag (Board Chairman)





2. EXECUTIVE SESSION Enter Executive Session for the Purpose of Union and Personnel Matters:

MOU with the Non-Certified Union Regarding a Temporary Secretary during SY2014-15

Review/Discuss Interim Assistant Principal and Interim Principal Finalists

3. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 3.1. ACTION ITEM: Appoint Interim Assistant Principal

3.2. ACTION ITEM: Appoint Interim Principal

3.3. ACTION ITEM: MOU with the Non-Certified Union Regarding a Temporary Secretary during

SY2014-15


5. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF SEPTEMBER 23, 2014 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Robert Green, George Jackson,

Sam Rindell (arrived at 6:07 pm), Dinis Pimentel, Phil Teixeira


VISITORS: Kevin Lyden (1st Selectman), Joan Phillips, Mike Rafferty, Gretchen Leming, Jessica Hopper (The Day)

1. CALL TO ORDER 1.1. Call to Order / Salute to the Flag (Board Chairman)






address.

Gretchen Leming, Teacher: Spoke in support of Joan Phillips’s appointment as Interim Assistant Principal.


MOTION: To go into Executive Session at 6:09 p.m. for the purpose of Union and Personnel Matters:

MOU with the Non-Certified Union Regarding a Temporary Secretary during SY2014-15

Review/Discuss Interim Assistant Principal and Interim Principal Finalists

Made: Robert Green

2nd

: Dinis Pimentel

Vote: All in Favor

Motion Passed (9:0)


3. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 3.1. ACTION ITEM: Appoint Interim Assistant Principal

MOTION: To appoint Joan Phillips as Interim Assistant Principal. Made: George Jackson

2nd

: Sam Rindell

Vote: All in Favor

Motion Passed (9:0)

3.2. ACTION ITEM: Appoint Interim Principal

MOTION: To appoint Michael Rafferty as Interim Principal. Made: Dinis Pimentel

2nd

: George Jackson

Vote: All in Favor

Motion Passed (9:0)

3.3. ACTION ITEM: MOU with the Non-Certified Union Regarding a Temporary Secretary during

SY2014-15

MOTION: To appoint approve the MOU with the Non-Certified Union Regarding a Temporary

Secretary during SY2014-2015. Made: Dinis Pimentel

2

2nd

: Robert Green

Vote: All in Favor

Motion Passed (9:0)


5. ADJOURNMENT


2nd

: Robert Green

Vote: All in Favor

Motion Passed (9:0)


PM/jlk


MMoonnddaayy,, OOccttoobbeerr 66,, 22001144 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:30 PM


1.2. Recognition of Students / Staff / School Community (BOE Chair/Superintendent/Principal) 1.2.a. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik)

1.2.b. Staff Recognition: Custodian Appreciation Week – October 6-10, 2014 Staff Members Recognized: Salem School Custodial Team

1.2.c Staff Recognition: National School Lunch Week – October 13-17, 2014 Staff Members Recognized: Aramark Team and Cafeteria Aides

2. PUBLIC COMMENT






3. CONSENT AGENDA 3.1. Approve Minutes of the July 14, 2014, August 18, 2014 and September 8, 2014 Regular BOE

Meetings (Resource Packet)

3.2. Approve Minutes of the August 28, 2014, September 15, 2014 and September 23, 2014 Special

BOE Meetings (Resource Packet)







4.1.a. Test Score Overview: CAPT and SAT Presentation (Mike Susi, ELHS Principal)

4.1.b. Food Service Program Update (Paul Johnson and John McGrath, Aramark)

4.1.c. Welcome Mr. Rafferty as Interim Principal and Mrs. Phillips as Interim Assistant

Principal at Salem School

4.1.d. Board Retreat (October 15, 2014 at 6:00 pm)

4.1.e. Strategic School Profile Report for 2012-13 (Resource Packet)

5. BOARD ACTION ITEMS/ MOTIONS (Board Chairman)

5.1. MOTION: To approve the District Organizational Chart for SY2014-2015 as presented. (Resource Packet)

5.2. MOTION: To appoint Sue Bennett as the staff representative to the East Lyme High

School Leadership Team. 5.3. DISCUSSION ITEM: Subcommittee Membership (committee vacancies)

5.4. DISCUSSION ITEM/POSSIBLE ACTION ITEM: Community Relations Ad-Hoc

Subcommittee (Membership and charge)

5.5. MOTION: To approve the Salem Teacher/Administrative Evaluation Plan for SY2014-2015.



Chair: Pamela Munro



2nd












MOTION: To approve #6173 Homebound Instruction (Rev.), #9325.43 Attendance at Meetings Via Electronic

Communications (New), #4150p Family and Medical Leave (Rev.), #4148/4248 Employee Protection (Rev.), #6111

School Calendar (Rev.), #5131.2 Bullying (Rev.), #5141.21p Administering Medication (Rev.), #5114

Removal/Suspension/Expulsion (Rev.), #5141.3p Health Assessments and Immunizations (Rev.), and

#5141.7/5141.7p Student Sports – Concussions (New), as presented.










AD-HOC COMMITTEES:





members













9. FUTURE AGENDA ITEMS (October 15, 2014 –Special Meeting (Retreat) / November 3, 2014 –

Regular Meeting)

10. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF OCTOBER 6, 2014 REGULAR MEETING

PRESENT: Stephen Buck, Pamela Munro, Sam Rindell, Phil Teixeira, Monica Lord-McIntyre, Mary Ann Pudimat,


ABSENT: Dinis Pimentel


Gadaree, Business Manager; Michael Rafferty, Interim Principal; Donald Bourdeau, Director of Facilities

VISITORS: Joan Phillips (SFT), Suzanne Gendron, Emma Smith, Susan Baier, Brenda Holmwood, Palma Canniff,

Margaret Caron, Karen Marquardt, Paul Johnson (Aramark), John McGrath (Aramark), Mike Susi (ELHS Principal),

Jennifer Kayser (BOE Clerk)



Additions/Changes to the Agenda:

MOTION: To move Item 4.1.a. before the Consent Agenda (Items 3.1-3.4).


2nd

: Robert Green

Vote: All in Favor

Motion Passed (9:0)

MOTION: To move Item 4.1.b. after Item 4.1.a. Made: Robert Green

2nd

: George Jackson

Vote: All in Favor

Motion Passed (9:0)

1.2. Recognition of Students / Staff / School Community 1.2.a East Lyme High School BOE Student Representative Report (Ben Morrow and Mark Wojcik)

Ben and Mark reported on the following items: College Fair is being held on 10/08/14; SAT’s

begin 10/11/14; PSAT’s begin 10/18/14; Spirit Week is 10/20/14 – 10/24/14; Volunteer Day is

10/18/14; Homecoming Dance is 10/25/14; Fall Play is 10/8/14; Sports Update – Football won

their game against Fitch High School.

1.2.b Staff Recognition: Custodian Appreciation Week – October 16 – 10, 2014 Staff Members Recognized: Salem School Custodian Team

Mr. Onofrio thanked the custodial team for their valuable contributions to our school. He

thanked them for the exceptional pride they show in their work.

1.2.c Staff Recognition: National School Lunch Week – October 13 – 17, 2014 Staff Members Recognized: Aramark Team and Cafeteria Aides

Mr. Onofrio thanked the food services for their valuable contributions to our school.





address.

2

Suzanne Gendron, 79 Mill Lane: Shared information about the PTO Cow Paddy fundraiser and upcoming Spirit

Wear sales/display.

4.1.a. Test Score Overview: CAPT and SAT Presentation (Mike Susi, ELHS Principal)

Mike Susi, ELHS Principal, reported that the students were well prepared and performed well on the

tests. He noted that incoming Salem students are very well prepared in Mathematics and Spanish and

commended our school. The presentation highlights were as follows: Total average SAT test score was

1,622, ELHS had 2 National Merit Finalists, 158 ELHS students took the ACT test in 2014 (composite

score was 24.1), 228 students took 473 Advanced Placement (AP) tests. The CAPT scores at/above Goal

(Level 4-5) for Science was 70.7% and at/above Proficient was 93.4%. There was a brief questions and

answers session after the presentation. The Board discussed getting the Salem student performance

results versus the entire ELHS population. The Board discussed comparison data and the value of the

data in addition to data points on entry level assessments for Salem students as they enter ELHS.

4.1.b. Food Service Program Update (Paul Johnson and John McGrath, Aramark)

John McGrath and Paul Johnson (Aramark representatives) presented information on the food service

program. The presentation highlights were as follows: SY2013-14 audit was successful; SY2014-15

refreshed the cafeteria by painting and adding new signage; changed the flow of the service line;

instituted a new fresh fruit and vegetable bar; added a part-time employee to help the team provide better

service; breakfast cart moved upstairs in the foyer; special event promotions will occur throughout the

school year to create excitement in the program; “lucky tray” days will be held monthly; continue to

promote breakfast participation and adhere to the new USDA standards for breakfast.

3. CONSENT AGENDA 3.1. Approve Minutes of the July 14, 2014, August 18, 2014 and September 8, 2014 Regular BOE

Meetings

George Jackson asked for a revision in the 8/18/14 minutes on page 5, item 7a to remove the student’s

name and just list “a student”.

MOTION: To approve the minutes of the July 14, 2014, August 18, 2014 (as amended) and September

8, 2014 Regular BOE Meetings. Made: Robert Green

2nd

: George Jackson

Vote: All in Favor

Motion Passed (9:0)

3.2. Approve Minutes of the August 28, 2014, September 15, 2014 and September 23, 2014 Special BOE

Meetings

MOTION: To approve the minutes of the August 28, 2014, September 15, 2014 and September 23,

2014 Special BOE Meetings. Made: Robert Green

2nd

: George Jackson

Vote: All in Favor

Motion Passed (9:0)





Phil Teixeira asked to see the expenditure reports in a different format. The Board members discussed

and suggested that he meet with Kim Gadaree, Business Manager, to get a better understanding of the

reports. Steve Buck asked Kim Gadaree to explain the special education reimbursements and the line

items/adjustments associated with those accounts. Kim Gadaree stated that if Board members have

questions on these financial reports to please ask her in an effort to make things clearer for everyone.

3

MOTION: To approve item 3.3.a. SY2013-2014 and SY2014-2015 Expenditure Reports, 3.3.b.

SY2014-2015 Line Item Adjustments and 3.3.c. SY2014-2015 Special Aid / Grant Status Reports.

Made: Mary Ann Pudimat

2nd


Vote: All in Favor

Motion Passed (9:0)


Appointed Chris Hebert to the position of Jazz Band Director for the 2014-15 school year at a


Appointed Barbara Bashelor and Mary Sturgeon as Cross Country Co-Coaches for the 2014-2015

school year. The stipend amount of $1,489.00 for Cross Country Coach will be equally divided

between the two ($744.50 each).

Appointed Chris Pugliese to the position of Girls’ Soccer Coach for the 2014-2015 school year at a


Appointed Anne Bowen to the position of Boys’ Soccer Coach for the 2014-2-15 school year at a


Appointed Marissa Kach of 610 Twin Circle Drive, South Windsor, CT 06074 to the position of

Guidance Counselor effective August 21, 2014 at a salary of $74,152.00 at the MA/Step 10 level.

Appointed Sun Meunier of 1905 Main Street, Glastonbury, CT 06033 to the position of School

Psychologist effective September 3, 2014 at a salary of $59,698.00 at the 6th Year/Step 5 level.

Appointed Ron Perrault as Short Term Interim Assistant Principal effective September 2, 2014 at a

per diem rate of $438.05/day. This position will end on October 21, 2014.

Appointed Don Radicioni of 548 Chesterfield Road, Oakdale, CT as Seasonal Weekend Building

Maintainer (Saturday). This position is a seasonal position for the months of October 2014 through

mid-April 2015 at an hourly rate of $13.42, with no benefits.

Appointed Johan Saldriagga of 34 Royal Oaks Drive, Norwich, CT 06360 as Seasonal Weekend

Building Maintainer (Saturday). This position is a seasonal position for the months of October 2014

through mid-April 2015 at an hourly rate of $13.42, with no benefits.

Appointed Christina Holth of 36 Coult Lane, Old Lyme, CT 06371 and Laura Runkle of 121

Reservoir Road, Lebanon, CT 06249 as Science Olympiads Co-Advisors for the 2014-15 school year

at a stipend amount of $480.00 each.

Appointed Kimberley Carlone of 36 Waterhole Road, Colchester, CT 06415 as Math Counts Advisor

for the 2014-2015 school year for the stipend amount of $676.00.

Appointed Kelsey Champion of 56-1 Rowland Road, Old Lyme, CT 06371 as After-School Cross

Country Instructional Aide (1:1) effective September 22, 2014 for the remainder of the Cross

Country Season (max of 1.5 hours per day).

Appointed Jackie McKiernan of 60 Fairy Lake Road, Salem, CT 06420 and Kim Brault of 83F Horse

Pond Road, Salem, CT 06420 as Co-Choral/Theater Advisors for the 2014-2015 school year at a

stipend amount of $586.00 each.

MOTION: To approve item 3.4. Superintendent’s Staff Appointments/Resignations, as presented.

Made: Phil Teixeira

2nd

: George Jackson

Vote: All in Favor

Motion Passed (9:0)

Phil Teixeira asked if the administration tracks resignations and conducts exit interviews. Mr. Onofrio

responded that exit interviews are conducted by the administration and resignations are tracked. Phil

asked if a report could be pulled to track resignations in 13-14 vs 14-15. Mr. Onofrio will work on

compiling that report.

4


4.1.c. Welcome Mr. Rafferty as Interim Principal and Mrs. Phillips as Interim Assistant

Principal at Salem School

Mr. Onofrio welcomed Mr. Rafferty to Salem School and stated that he is energized and is a

great communicator. He reported that Mr. Rafferty has visited every classroom and has met with

students, staff and parents. Mr. Rafferty spoke on his transition with Mrs. Zahner and his first

impressions of Salem School. (Great hardworking staff, students arrive and depart happy,

students are well behaved and follow the rules, very clean building, safest school arrivals and

departures he has experienced.) He also spoke about his excitement to work with Mrs. Phillips

and noted that he will mentor her this year. He will be working on protocols on all facets and

communication. He will institute a student class council, faculty advisory council and will work

on creating an after school program that will involve the community (volunteer program).

Mr. Onofrio reported that Mrs. Phillips will begin her new position on the 20th and the staff is

excited about the collaborative relationship and is energized.

4.1.d. Board Retreat (October 15, 2014 at 6:00 pm)

Mr. Onofrio reported the focus of this meeting will be BOE/District goals, BOE roles and

responsibilities and how to conduct effective meetings. Mr. Onofrio will coordinate a light meal

(wraps/salad) with Aramark and Board members will be given the cost per person to cover their

meals. Jenn Kayser will email the Board members that information prior to the retreat meeting.

4.1.e. Strategic School Profile Report for 2012-13

Mr. Onofrio reported on the Strategic School Profile Report that was just received from the

State. This is for SY2012-13 and it was noted that the State is a year behind in their reports. If

Board members have questions they were asked to email both Mr. Onofrio and Mr. Buck. If

there are questions, they can be addressed at the next BOE meeting.

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS



2nd

: Robert Green

Vote: All in Favor

Motion Passed (9:0)

Phil Teixeira asked if it were possible to get a list of FTE’s for staff members. Mr. Onofrio noted that

the information was available and he would work on compiling that data.

5.2. MOTION: To appoint Sue Bennett as the staff representative to the East Lyme High School

Leadership Team. Made: George Jackson

2nd

: Robert Green

Vote: All in Favor

Motion Passed (9:0)

5.3. DISCUSSION ITEM: Subcommittee Membership (committee vacancies)

Steve Buck appointed Phil Teixeira to the Long Range Educational Planning Subcommittee and the

Town Building Committee.

5.4. DISCUSSION ITEM/POSSIBLE ACTION ITEM: Community Relations Ad-Hoc Subcommittee

(membership/charge)

MOTION: To appoint a Community Relations AD-Hoc Subcommittee of the Board of Education with a

membership consisting of Mary Ann Pudimat, George Jackson (Chair) and Phil Teixeira and a charge of

improving community relations between the school and community. Made: George Jackson

2nd

: Robert Green

5

Vote: All in Favor

Motion Passed (9:0)

5.5. MOTION: To approve the Salem Teacher/Administrative Evaluation Plan for SY2014-2015.

Mr. Onofrio explained that the Board of Education approved both plans in June. The plans were sent to

the State for approval. The Administrator plan was approved by the State as presented. However, the

Teacher plan needed minor revisions. Page 17 of the Teacher plan has been revised and follows the

State’s flexibility option.

MOTION: To approve the Salem Teacher’s Evaluation Plan (SEED) for SY2014-15, as presented with

a revised page 17 (by the Superintendent). Made: Mary Ann Pudimat

2nd

: George Jackson

Vote: All in Favor

Motion Passed (9:0)

MOTION: To approve the Salem Administrator’s Evaluation Plan (SEED) for SY2014-15, as

presented. Made: Pamela Munro

2nd

: Sam Rindell

Vote: All in Favor

Motion Passed (9:0)






2nd

Readings:











The Board discussed the 2nd

readings with one another.

MOTION: To approve policies/procedures #6173 Homebound Instruction, #9325.43 Attendance at

Meetings Via Electronic Communications, #4150p Family and Medical Leave, #4148/4248 Employee

Protection, #6111 School Calendar, #5131.2 Bullying, #5141.21p Administering Medication, #5114

Removal/Suspension/Expulsion, #5141.3p Health Assessments and Immunizations, and #5141.7/5141.7p

Student Sports – Concussions. Made: Pamela Munro

2nd

: Monica lord-McIntyre

Vote: All in Favor

Motion Passed (9:0)

6

6.2. Personnel/Contract Negotiations (Standing Committee) - Next meeting: 10/20/14 at 6:30 pm (will be

rescheduled) Chair: Dinis Pimentel




Members: George Jackson, Phil Teixeira and Mary Ann Pudimat


Mary Ann Pudimat reported that the committee will discuss the draft Co-Op agreement, survey questions

and the Capital Plan at their next meeting. She welcomed Phil to the committee.

AD-HOC COMMITTEES:




The TBNG contract has been signed and preliminary measurements have been taken. It was also noted

that TBNG proposes taking over support on/about January 1, 2015.


6.5. Town Building Committee (Liaison) Representative: Stephen Buck and Phil Teixeira

There are two outstanding projects that will hopefully be completed in November/December.


Pamela Munro reported that the next meeting is Thursday at 9:00 am.


George Jackson reported on East Lyme’s universal Pre-Kindergarten proposal.



Pamela Munro reported that the next meeting is Thursday at 7:30 pm.



Robert Green stated that he cannot attend the CABE Convention this year and the Board will need to

select a member to attend the delegate assembly (11/13/14) at the next meeting. He also commented on

Common Core and gave two articles to Steve Buck and Joe Onofrio to review.

Steve Buck asked Board members to email him (or Joe) whether or not they are attending the CABE

Convention and if they are interested in attending the delegate assembly.




address.

9. FUTURE AGENDA ITEMS (Special Meeting (Retreat): October 15, 2014 at 6:00 pm / Regular BOE Meeting:

November 3, 2014) It was noted that the ELHS/Salem student assessments will be discussed at the Retreat.

7

10. ADJOURNMENT

MOTION: To adjourn at 9:47.m. Made: George Jackson

2nd

: Robert Green

Vote: All in Favor

Motion Passed


PM/jlk


SALEM, CT

“Salem School District is dedicated to providing learning environments that challenge each student to

reach his or her full potential through an excellent academic program in a nurturing, student-centered

atmosphere. The family-school partnership, with the support of the community, will inspire our students

to achieve excellence in all aspects of their educational experience and to become productive,

responsible members of our community, our country and our world.”

MEETING: BOARD OF EDUCATION SPECIAL MEETING –

BOE RETREAT

DATE: Wednesday, October 15, 2014

TIME: 6:00 p.m.

LOCATION: Salem School Library/Media Center

AGENDA

1.0. Call to Order / Salute to the Flag

2.0. Out-of-State Field Trip

MOTION: To approve the Grade 5 out-of-state field trip on 11/7/14 to Plimoth

Plantation in Plymouth, MA.

3.0. EXECUTIVE SESSION

3.1. Executive Session: For the Purpose of Discussing the Role of the

Superintendent and the Superintendent’s Evaluation

4.0. Retreat with Mark Sommaruga, Facilitator

4.1. Roles and Responsibilities of Board of Education Members

4.2. Preparation for Board Meetings

4.3. Superintendent – Board Communications

4.4. Best Practice for Board and Subcommittee Minutes

4.5. Requests for Information

4.6. Role of Board Subcommittees

4.7. Other: Topics Pertinent to Board Functioning

4.8. ELHS – Incoming Salem Student Data

4.9. Town School Efficiency Study Committee

4.10. Community/School Climate

4.11. Establish Goals for 2014-2015

5.0. Schedule Next Retreat

6.0. Adjourn

1


SALEM, CONNECTICUT

MINUTES OF OCTOBER 15, 2014 SPECIAL MEETING (RETREAT)

PRESENT: Stephen Buck, George Jackson, Robert Green (arrived at 6:15 pm), Phil Teixeira, Monica Lord-McIntyre,

Pamela Munro, Sam Rindell, Mary Ann Pudimat (left at 9:21 pm)

ABSENT: Dinis Pimentel


VISITORS: Mark Sommaruga, Facilitator

1.0. CALL TO ORDER/SALUTE TO THE FLAG


2.0. OUT-OF-STATE FIELD TRIP

MOTION: To approve the Grade 5 out-of-state field trip on 11/7/14 to Plimoth Plantation in Plymouth, MA.

Made: Monica Lord McIntyre

2nd

: Mary Ann Pudimat

Vote: All in Favor

MOTION PASSED

3.0. EXECUTIVE SESSION

3.1. Executive Session: For the Purpose of Discussing the Role of the Superintendent and the

Superintendent’s Evaluation MOTION: To enter Executive Session: For the Purpose of Discussing the Role of the Superintendent

and the Superintendent’s Evaluation at 6:09 pm. (Mark Sommaruga and Joseph Onofrio II were invited to

attend the Executive Session) Made: Mary Ann Pudimat

2nd

: Sam Rindell

Vote: All in Favor

MOTION PASSED

The Board exited Executive Session at 7:15 pm.

Regular Session resumed at 7:17 pm.

4.0 RETREAT – FACILITATED BY MARK SOMMARUGA


4.2. Preparation for Board Meetings

4.3. Superintendent – Board Communications

4.4. Best Practice for Board and Subcommittee Minutes

4.5. Requests for Information

4.6. Role of Board Subcommittees

4.7. Other: Topics Pertinent to Board Functioning

The Board discussed items 4.1. – 4.7. during the meeting. Mark Sommaruga discussed each

agenda item with the Board members and questions and answers sessions were conducted.

George Jackson shared information on choir microphones for Board use.

4.8. ELHS – Incoming Salem Student Data

4.9. Town School Efficiency Study Committee

2

4.10. Community/School Climate

4.11. Establish Goals for 2014-2015

The Personnel/Contract Negotiations Subcommittee will work on the goals for SY2014-15 at

their next meeting (October 20, 2014) and will bring back to the Board once goals are drafted for

review.

5.0. SCHEDULE NEXT RETREAT

The Board will schedule another retreat date at a later time.

6.0. ADJOURNMENT


2nd


Vote: All in Favor

MOTION PASSED


PM/jlk


MMoonnddaayy,, NNoovveemmbbeerr 33,, 22001144 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:00 PM



1.2.a. Personnel Matter Relating to the Department of Children and Families (DCF) Report and

DCF Reporting Requirements

1.2.b. Attorney Client Privilege Regarding Board of Education Vacancy


1.4. Recognition of Students / Staff / School Community (BOE Chair/Superintendent/Principal) 1.4.a. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik)

2. PUBLIC COMMENT The public comment portion of the meeting is a time for members of the audience to address the Board of Education





3. CONSENT AGENDA 3.1. Approve Minutes of the October 6, 2014 Regular BOE Meeting (Resource Packet)






3.4. Acknowledge Dinis Pimentel’s Resignation from the Board of Board of Education (Resource

Packet)


4.1.a. Announcement: Salem School District Won the CABE Award of Excellence for

Educational Communications for Newsletters

4.1.b. Announcement: Salem School District Won Honorable Mention in the CABE Award of

Excellence for Educational Communications for District Budget, Website and Computer

Generated Projects

4.1.c. Announcement: Salem Board of Education Won the CABE Board of Education

Leadership Award (Level I)

4.1.d. Update: Teacher and Administrator Evaluation Plan

4.1.e. Update: Nursing Services

4.1.f. Update: Strategic School Profile, School Performance Index (SPI) and District

Performance Index (DPI)

5. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS (Board Chairman) 5.1. ACTION ITEM (MOTION REQUIRED): Appoint a Board of Education delegate to the 2015

CABE Delegate Assembly. (11/13/14 3:00 pm – 6:00 pm at the Mystic Marriott Hotel, Groton)

5.2. MOTION: Motion to recommend to our delegate that the Salem Board of Education supports

the CABE Government Relations Committee recommendations in the regular calendar for all

Section II and III items. (II.1. – II.23. and III.1. – 111.2.)

5.3. MOTION: To approve the Board of Education 2014-15 Strategic Goals, as recommended by the

Personnel/Contract Negotiations Subcommittee.

5.4. MOTION: To approve the Assistant Principal and Cafeteria Aide job descriptions, as

recommended by the Personnel/Contract Negotiations Subcommittee.

5.5. DISCUSSION ITEM / BOE CHAIRMAN ACTION ITEM: Appoint Sam Rindell as

Personnel/Contract Negotiations Subcommittee Chair and Robert Green as Technology Upgrade

Ad-Hoc Subcommittee Chair.

5.6. DISCUSSION ITEM / BOE ACTION ITEM: Discuss Liaison Roles. Appoint George

Jackson as the Board of Selectman Liaison and Phil Teixeira as the Board of Finance Liaison.

5.7. DISCUSSION ITEM: Salem School District 10-Year Capital Plan 2015-2016

5.8. DISCUSSION ITEM: SY2014-2015 Staffing Profile Update

5.9. DISCUSSION ITEM: SY2013-2014 and SY2014-2015 Staff Resignations/Retirement Report

5.10. DISCUSSION / BOE ACTION ITEM: Discuss / Set Timeline for BOE Vacancy



Chair: Pamela Munro





Chair: Vacancy

Members: Vacancy, Robert Green, Samuel Rindell




Members: Phil Teixeira, George Jackson, Mary Ann Pudimat


AD-HOC COMMITTEES:


Chair: Vacancy

Members: Vacancy, George Jackson, Robert Green


members

6.5. Community Relations Ad-Hoc Subcommittee (Ad-Hoc Subcommittee) Next meeting: 11/10/14 at 4:00 p.m.

Chair: George Jackson





Representatives: Phil Teixeira and Stephen Buck










9. FUTURE AGENDA ITEMS December 1, 2014 – Regular Meeting)

10. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF NOVEMBER 3, 2014 REGULAR MEETING

PRESENT: Stephen Buck, Pamela Munro (arrived at 7:11 p.m.), Phil Teixeira, Monica Lord-McIntyre, Mary Ann

Pudimat, Robert Green (left at 9:33 p.m.), George Jackson

ABSENT: Sam Rindell


Gadaree, Business Manager; Michael Rafferty, Interim Principal; Joan Phillips, Interim Assistant Principal

VISITORS: Suzanne Gendron, Emma Smith, Barbara James, Mona Miller, Pam Maziarz, Alan Maziarz, Kari

Thibodeau, Lori Fenner, John Trusler, Denise Orsini, Linda Robson, Kathleen Maier, Sue Spang, Jennifer Kayser (BOE

Clerk)




1.2.a. Personnel Matter Relating to the Department of Children and Families (DCF) Report and

DCF Reporting Requirements

1.2.b. Attorney Client Privilege Regarding Board of Education Vacancy

MOTION: To enter into Executive Session at 7:05 pm for the Purpose of a Personnel Matter Relating to

the Department of Children and Families (DCF) Report and DCF Reporting Requirements as well as

Attorney Client Privilege Regarding Board of Education Vacancy. Made: George Jackson

2nd

: Robert Green

Vote: All in Favor

Motion Passed


Executive Session ended at 7:28 pm and Public Session was resumed at 7:31 pm.

1.4. Recognition of Students / Staff / School Community 1.4.a East Lyme High School BOE Student Representative Report (Ben Morrow and Mark Wojcik)

Ben and Mark reported on the following items: Fall Concert 11/20/14; “Our Town” Drama

production 11/6/14 and 11/7/14; Announced new staff members; Financial Aid night 12/3/14;

Sports Update; Veterans Day Breakfast and Assembly 11/11/14; and SAT’s 11/8/14.





address.

Denise Orsini, 25 Pheasant Hill Road: Spoke about the quality education her daughter received at Salem School

and the easy transition into ELHS. She wants mothers to give Salem School a chance because the school

educates the students well and prepares them for high school.

2

3. CONSENT AGENDA 3.1. Approve Minutes of the October 6, 2014 Regular BOE Meeting






Appointed Sue Bennett to the position of Eighth Grade Advisor for the 2014-15 school year at a stipend

amount of $1,481.00.

Appointed Chris Pugliese to the position of Girls’ Basketball Coach for the 2014-2015 school year at a


Appointed Roland Trailor to the position of Boys’ Basketball Coach for the 2014-2015 school year at a


Appointed Jennifer Kayser to the position of Yearbook Advisor for the 2014-2015 school year at a


Accepted the resignation of Christie Borelli as French/Spanish/SPED Teacher effective November 14,

2014.

Accepted the resignation of Michael Sweeney as MS Language Arts Teacher effective October 31, 2014.

Accepted the resignation of Johna Devoe as Instructional Aide effective October 21, 2014.

Appointed Lisbeth Gonzales of 55 Brookview Drive, Glastonbury, CT 06033 to the position of 1.0 FTE

Spanish Teacher effective October 29, 2014 at a salary of $78,372.00 (pro-rated for SY2014-15) at the

MA/Step 11 level. (Note: Lisbeth started on October 9, 2014 as 0.6 FTE at a per diem rate until she was

available to work full time as a 1.0 FTE Spanish Teacher.)

Appointed Diane St. Laurent of 118 Brush Hill Road, Franklin, CT 06254 to the position of ELL Tutor

effective October 14, 2014 at an hourly rate of $21.48 for no more than 10 hours per week.

Approved the transfer of Christina Holth as from Grade 5 Math/Science Teacher to ELA/Math

Interventionist (SY2014-15). This transfer will become effective once a replacement has been secured

for her Grade 5 position.

Appointed Tracey Bruni of 91 Alexander Drive, Colchester, CT 06415 to the position of Instructional

Aide effective November 17, 2014 at an hourly rate of $12.61.

Appointed Ryan Gray of 47 River Street, Baltic, CT 06330 to the position of MS Language Arts Teacher

(1.0 FTE) effective November 3, 2014 at a salary of $49,462.00 (pro-rated for SY2014-15) at the

MA/Step 1 level.

Appointed Kristina Georgian of 104 Hartford Road, Salem, CT 06420 to the position of 0.6 FTE

Instructional Aide (PK) effective October 27, 2014 at an hourly rate of $12.61.3.4.

3.4. Acknowledge Dinis Pimentel’s Resignation from the Board of Board of Education

Dinis Pimentel resigned from the Board of Education effective October 30, 2014.

MOTION: To approve the consent agenda items as presented. Made: Robert Green

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed


4.1.a. Announcement: Salem School District Won the CABE Award of Excellence for

Educational Communications for Newsletters

Mr. Onofrio thanked Jennifer Kayser for her efforts related to achieving this award. Mr. Onofrio

said that this award is a tremendous honor for the District.

3

4.1.b. Announcement: Salem School District Won Honorable Mention in the CABE Award of

Excellence for Educational Communications for District Budget, Website and Computer

Generated Projects

Mr. Onofrio congratulated Jennifer Kayser (Website, Budget and Computer Generated Project)

and Kim Gadaree (Budget) for their efforts related to achieving honorable mention this year in

these categories.

4.1.c. Announcement: Salem Board of Education Won the CABE Board of Education

Leadership Award (Level I)

Mr. Onofrio congratulated the Board on this achievement. He noted that the Board can explore

ways to achieve a Level II award.

4.1.d. Update: Teacher and Administrator Evaluation Plan

Mr. Onofrio reported that the Board approved (10/6/14) documents were submitted to the State

and we are awaiting the State’s final approval.

4.1.e. Update: Nursing Services

Mr. Onofrio highlighted the parents’ meeting held earlier in the evening. He noted that the

administration will explore three options for SY2015-16: direct hire a school nurse, contract for

two part time nurses to job share, and contracting nursing services with another company. He

noted the decision to contract with a company for a school nurse was not solely a financial issue,

instead was more about the advantage of having a substitute provided when the regular

contracted nurse was absent.

4.1.f. Update: Strategic School Profile (SSP), School Performance Index (SPI) and District

Performance Index (DPI)

Mr. Onofrio reported that the DPI and SPI draft reports were received but have not been released

to the public yet. He noted that these reports are based on the Science CMT’s and the scores are

favorable. Mr. Onofrio reviewed the questions that a Board member had with the 2012-13 SSP

report. The administration reviewed the questions asked and answered them. It was noted that

the hours of instruction in language arts and math have both been increased from 60 to 90

minutes since this reporting period. Kim Gadaree noted that the budget figures in the SSP are

actually 10.2 million (we are currently 10.5 million). She explained what was in that figure,

including a town sidewalk project in the amount of $88,000.00. It was noted that Blum Shapiro

is using this report for their study and that it is very important for the Board and community to

understand. Mr. Onofrio stated that there are variances in how data is entered by each district.

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 5.1. ACTION ITEM (MOTION REQUIRED): Appoint a Board of Education delegate to the 2015

CABE Delegate Assembly. (11/13/14 3:00 pm – 6:00 pm at the Mystic Marriott Hotel, Groton)

MOTION: To appoint Steve Buck as the Salem Board of Education delegate to the 2015 CABE

Delegate Assembly. Made: Mary Ann Pudimat

2nd


Vote: All in Favor

Motion Passed

4

5.2. MOTION: Motion to recommend to our delegate that the Salem Board of Education supports the CABE

Government Relations Committee recommendations in the regular calendar for all Section II and III

items. (II.1. – II.23. and III.1. – 111.2.) Made: Mary Ann Pudimat

2nd

: Pamela Munro

Vote: In Favor: MM, MP, PM,

SB, PT

Opposed: RG, GJ

Absent: SR

Motion Passed

5.3. MOTION: To approve the Board of Education 2014-15 Strategic Goals, as recommended by the

Personnel/Contract Negotiations Subcommittee. Made: Mary Ann Pudimat

2nd

: Robert Green

Vote: All in Favor

MOTION PASSED

The Board discussed the drafted goals. Phil Teixeira wa nted to add a goal about achieving the financial

plan. The Board discussed the statute concerning budgets and that we cannot exceed our budget.

5.4. MOTION: To approve the Assistant Principal and Cafeteria Aide job descriptions, as recommended by

the Personnel/Contract Negotiations Subcommittee, as amended. Made: Robert Green

2nd

: Mary Ann Pudimat

Vote: All in Favor

MOTION PASSED

The cafeteria job description was revised as follows “Trained/certified in First Aid/CPR/AED by the

District”.

5.5. DISCUSSION ITEM / BOE CHAIRMAN ACTION ITEM: Appoint Sam Rindell as

Personnel/Contract Negotiations Subcommittee Chair and Robert Green as Technology Upgrade

Ad-Hoc Subcommittee Chair

Steve Buck announced that he has appointed Sam Rindell as the Personnel/Contract Negotiations Chair

and Robert Green as the Technology Upgrade Project Ad-Hoc Subcommittee Chair.

5.6. DISCUSSION ITEM / BOE ACTION ITEM: Discuss Liaison Roles. Appoint George Jackson as

the Board of Selectman Liaison and Phil Teixeira as the Board of Finance Liaison

Steve Buck announced that he has appointed George Jackson as the Board of Selectman (BOS) Liaison

and Phil Teixeira as the Board of Finance (BOF) Liaison. Liaison roles were briefly discussed.

5.7. DISCUSSION ITEM: Salem School District 10-Year Capital Plan 2015-2016

The 10-Year Capital Plan was presented to the Board members for their review. Capitol Regional

Education Council (CREC), a Regional Education Service Center, will present to the full Board at their

December 1, 2014 meeting regarding the various roofing projects on the Capital Plan. The BOS and

BOF Liaisons were asked to notify the respective Boards about the December presentation by CREC.

Note: Robert Green left the meeting at 9:33 p.m.

5.8. DISCUSSION ITEM: SY2014-2015 Staffing Profile Update

Mr. Onofrio reported that a Board member requested this information. This report reflects the budgeted

FTE’s vs the current FTE’s and the rationale for any differences. The Board discussed a staffing plan for

SY2015-16. Kim Gadaree noted that she could generate this data when we begin working on the

SY2015-16 budget.

5

5.9. DISCUSSION ITEM: SY2013-2014 and SY2014-2015 Staff Resignations/Retirement Report

Mr. Onofrio reported that a Board member requested this information. The reports were reviewed and

discussed with the Board members.

5.10. DISCUSSION / BOE ACTION ITEM: Discuss / Set Time Line for BOE Vacancy

Steve Buck outlined the time line proposal for the Board vacancy. Applications are due to Jennifer

Kayser no later than noon on November 14, 2014. Jennifer will compile applications and inform the

BOE of how many applications were received. A Special BOE meeting to review applications/select

interview candidates would be held on November 17, 2014 at 6:00 p.m. A Special BOE meeting to

interview candidates / appointment would be held on November 24, 2014 at 6:00 p.m. Jennifer will

advertise the vacancy after the 11/3/14 BOE meeting (on 11/4/14) on our website, in the 11/5/14

Wednesday folder, the Town website, and The Day newspaper. A Board member will need to contact

the RTC and DTC.

MOTION: To accept the Board of Education vacancy time line, as presented.


2nd

: Phil Teixeira

Vote: All in Favor

MOTION PASSED






6.2. Personnel/Contract Negotiations (Standing Committee) - Next meeting: 11/10/14 at 6:30 pm Chair: Samuel Rindell

Members: Robert Green and Samuel Rindell





Mary Ann Pudimat reported that the joint Co-Op committee will meet on November 17th.

AD-HOC COMMITTEES:

6.4. Technology Upgrade Project Ad-Hoc Subcommittee Chair: Robert Green

Members: Robert Green and George Jackson


TBNG has started working in the building on the project. It was also noted that TBNG proposes taking

over support on/about December 1, 2014.

6





George Jackson reported that he attended the Principal’s meeting earlier in the evening and transportation

and nursing services were discussed.


6.6. Town Building Committee (Liaison) Representative: Stephen Buck and Phil Teixeira


Pamela Munro reported that the next meeting is November 13, 2014.


George Jackson reported that the draft Co-Op agreement was shared.



Pamela Munro reported that the next meeting is in January.



Monica Lord-McIntyre asked if we had an idea of the first day of school for SY2015-16. It was noted

that the LEARN draft shows August 26, 2015 as the first day, but we have not drafted a calendar yet.




address.

9. FUTURE AGENDA ITEMS (Special Meeting: November 17, 2014 at 6:00 p.m. / Special Meeting: November 24,

2014 at 6:00 p.m. / Regular BOE Meeting: December 1, 2014)

School Discipline Update (December 1, 2014)

10. ADJOURNMENT


2nd


Vote: All in Favor

Motion Passed


PM/jlk



6:00 p.m. 1. SCHOOL COMMUNITY RECOGNITIONS







Enter Executive Session for the Purpose of:

2.1. Review BOE Applicant Packets for November 24, 2014 Interviews

3. EXIT EXECUTIVE SESSION

4. NEXT SPECIAL MEETING DATE: November 24, 2014 at 6:00 p.m. (Interview/Appoint BOE

Member)

5. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF NOVEMBER 17, 2014 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Phil Teixeira, George Jackson

ABSENT: Robert Green and Sam Rindell



1.2. Public Comment – None. The public comment portion of the meeting is a time for members of the audience to address the Board of Education to




address.


MOTION: To enter Executive Session for the Purpose of Reviewing BOE Applicant Packets for November 24,

2014 Interviews. Made: George Jackson

2nd


Vote: All in Favor

Motion Passed

3. EXIT EXECUTIVE SESSION


4. NEXT SPECIAL MEETING DATE: November 24, 2014 at 6:00 p.m. (Interview/Appoint BOE Member)

5. ADJOURNMENT

MOTION: To adjourn at 6:14 p.m. Made:Monica Lord-McIntyre 2

nd: Mary Ann Pudimat

Vote: All in Favor

Motion Passed


PM/jlk



6:00 p.m.

1. SCHOOL COMMUNITY RECOGNITIONS







2.1. Review/Discuss Questions for BOE Applicant Interview

3. Board of Education Applicants Interviews 3.1. Interview Candidate #1


2.1. Discuss BOE Applicant Interview

5. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 3.1. DISCUSSION/POSSIBLE ACTION ITEM: Appointment of BOE Member

6. NEXT REGULAR MEETING DATE: December 1, 2014

7. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF NOVEMBER 24, 2014 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Samuel Rindell, Phil Teixeira,

George Jackson

ABSENT: Robert Green

VISITORS: John Houchin, Jennifer D’Aiuto, Peter Sielman







address.

John Houchin, 103 Rattlesnake Ledge Road – Spoke representing the Salem Democratic Town Committee in

favor of Jennifer D’Aiuto filling seat vacated by Dinis Pimentel.

Peter Sielman, West Road – Spoke in support of Jennifer D’Aiuto.


MOTION: To enter Executive Session at 6:11 p.m. for the Purpose of Questions for BOE Applicant Interview.


2nd

: Samuel Rindell

Vote: All in Favor

Motion Passed


3. BOARD OF EDUCATION APPLICANTS INTERVIEW

The Board interviewed the applicant, Jennifer D’Aiuto.


MOTION: To enter Executive Session at 6:39 p.m. for the Purpose of Discuss BOE Applicant Interview.


2nd

: Samuel Rindell

Vote: All in Favor

Motion Passed


5. BOARD DISCUSSION/ACTION ITEMS/MOTIONS

5.1. DISCUSSION/POSSIBLE ACTION ITEM: Appointment of BOE Member

MOTION: To appoint Jennifer D’Aiuto to fill Dinis Pimentel’s seat.


2nd

: Mary Ann Pudimat

2

Vote: In Favor: GJ, MP, SB,

PM, MM, SR

Opposed: PT

Motion Passed

6. NEXT REGULAR MEETING DATE: December 1, 2014

7. ADJOURNMENT

MOTION: To adjourn at 6:50 p.m. Made: George Jackson 2

nd: Monica Lord-McIntyre

Vote: All in Favor

Motion Passed


PM/jlk


MMoonnddaayy,, DDeecceemmbbeerr 11,, 22001144 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:30 PM


2. SPECIAL REPORTS AND PRESENTATIONS 2.1. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik)

2.2. East Lyme High School Leadership Team Report (Sue Bennett, Linda Robson, Mona Miller)

2.3. Capitol Regional Education Council (CREC) Presentation on the Capital Plan Projects (Roof

Replacement, Direct Digital Control System, Rooftop A/C Units, Boilers)






4. CONSENT AGENDA 4.1. Approve Minutes of the October 15, 2014 Special (Retreat), November 17, 2014 Special,

November 24, 2014 Special, and November 3, 2014 Regular BOE Meetings (Resource Packet)






5. ADMINISTRATION REPORTS 5.1. Principal / Assistant Principal Report

5.2. Superintendent Report

5.2.a. Update: School Discipline

5.2.b. Update: CABE/CAPSS Convention

5.2.c. Update: School Security Grant

5.2.d. Budget: Proposed Staffing SY2015-2016

6. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 6.1. DISCUSSION ITEM: Salem School District 10-Year Capital Plan 2015-2016

6.2. DISCUSSION ITEM/ACTION ITEM: Student/Staff/Volunteer Award of Excellence Program

(Recommendation by the Community Relations Ad-Hoc Subcommittee)

6.3. DISCUSSION ITEM: Joint Board of Education and Board of Finance Meeting Prior to Board

of Finance Budget Presentation (Recommendation by the Community Relations Ad-Hoc

Subcommittee)



Chair: Pamela Munro





Chair: Samuel Rindell

Members: Vacancy, Robert Green, Samuel Rindell






AD-HOC COMMITTEES:

7.4. Technology Upgrade Project Ad-Hoc Subcommittee (Ad-Hoc Subcommittee) Next meeting: 12/1/14 at 6:00 p.m.

Chair: Robert Green

Members: George Jackson and Robert Green


members







Representatives: Phil Teixeira (non-voting at this time) and Stephen Buck

7.7. Board of Selectman (Liaison) Representative: George Jackson

7.8. Board of Finance (Liaison)

Representative: Phil Teixeira 7.9. LEARN (Liaison)









10. FUTURE AGENDA ITEMS (January 5, 2015 – Regular Meeting

11. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF DECEMBER 1, 2014 REGULAR MEETING

PRESENT: Stephen Buck, Jennifer D’Aiuto, Pamela Munro, Phil Teixeira, Monica Lord-McIntyre, Mary Ann Pudimat

(left at 11:30 p.m.), Robert Green (left at 9:32 p.m.), George Jackson, Sam Rindell

ADMINISTRATION: Joseph Onofrio II, Superintendent; Rodney Mosier II, Director of Student Services; Michael

Rafferty, Interim Principal; Joan Phillips, Interim Assistant Principal; Donald Bourdeau, Director of Facilities

VISITORS: Linda Robson, Barbara James, Tiffany Cunningham, Kim Reith, Tiffany Rindell, Ed Chmielewski,

Kathleen Maier, Roger Haynes, Joanna Haynes, Jennifer Kayser (BOE Clerk)



2. SPECIAL REPORTS AND PRESENTATIONS 2.1. East Lyme High School BOE Student Representative Report (Mark Wojcik)

Mark reported on the following items: Sports Update; Financial Aid Night is 12/11/14; “Our Town” Drama

production was successful; Winter Musical; Teen Safe Driving PSA’s; MADD Event 12/4/14; Craft Fair was

successful; Winter Extravaganza 12/23/14; Boat Race will be held after winter break.

2.2. East Lyme High School Leadership Team Report (Linda Robson)

Linda Robson reported on the following items: 1) School Goals were presented and discussed and 2) A survey is

being designed to go out to the Town of East Lyme and Salem to get a sense of how people feel about the school

and what they know about the school (educate the community about offerings).

2.3. Capitol Regional Education Council (CREC) Presentation on the Capital Plan Projects

(Roof Replacement, Direct Digital Control System, Rooftop A/C Units, Boilers) Representatives from CREC presented information to the Board on their assessment of the roof and energy

systems. Highlights of the presentation were: Scope of Services; Overview of Assessment Components; Roof

Findings and Recommendations; Solar Photovoltaic System Recommendation; Energy Systems Findings and

Recommendations; Funding Sources; and Project Timeline.

CREC did not recommend replacing the boiler, domestic hot water system, or rooftop units as they are all

working properly and have been well maintained. They noted that the LED conversion we have planned for

exterior lighting is something they would have recommended. They would recommend replacing interior lighting

u-bend 32 watt bulbs with a straight tube 17 watt lamp. They recommended replacing the 94 roof with a newer

design and the benefits of this design (new roof would take off 7-10 pounds (a square foot) of weight from the

stone ballast and would have no lapse). They recommended adding a solar photovoltaic system. They prepared

two scenarios: Case #1 Roof replacement only – taxpayer portion of capital cost is approximately $684,000.00

over 25 year asset life period and Case #2 Roof replacement combined with Energy Conservation and renewable

energy measures – taxpayer NET financial benefit is approximately $324,000.00 over 25 year asset life period.

The Board discussed this information with the CREC representatives.





address.

2

Roger Haynes, 207 Hartford Road: Thanked the Board for their service. Spoke about his dissatisfaction on not

seeing the bullying issue follow-up presentation on the BOE agenda. Spoke about Public Act 11-232 An Act

Concerning the Strengthening of School Bullying Laws.

4. CONSENT AGENDA 4.1. Approve Minutes of the October 15, 2014 Special (Retreat), November 17, 2014 Special, November

24, 2014 Special, and November 3, 2014 Regular BOE Meetings






Accepted the resignation of Mary Henson, Daytime Custodian, effective December 12, 2014.

Accepted the resignation of Shari Purcell, Tutor PK, effective November 19, 2014.

Appointed Daniel Pegnataro to the position of Assistant Boys’ Basketball Coach for the 2014-2015

school year at a stipend amount of $1055.00.

Appointed Dan Gillan to the position of Girls’ Assistant Basketball Coach for the 2014-2015 school

year at a stipend amount of $1,055.00.

Granted a decrease in FTE’s (1.0 FTE to 0.6 FTE) for Sharon Osga-Dugger, Instructional

Technology Specialist, effective November 3, 2014.

Appointed Palma Canniff to the temporary position of 0.35 FTE Tutor (MS) effective November 24,

2014 for the remainder of the 2014-15 school year. (This appointment increases her FTE’s to 1.0

FTE.).

MOTION: To approve the consent agenda items as presented. Made: Robert Green

2nd

: Monica Lord McIntyre

Vote: All in Favor

Motion Passed

5. SUPERINTENDENT'S REPORT (Superintendent) 5.1. Principal / Assistant Principal Report

Mr. Rafferty reported on the following: Faculty Advisory Board meetings; Parent Council meetings;

Parent seminars; Meetings with the 6th, 7

th and 8

th grade councils; Team meetings; Trooper Konow met

with teachers about school security; Safe School Climate Plan is in place and the committee will meet

next week; Parent/Community volunteer programs are coming along well; successful school dance; and

upcoming school concerts.

Mrs. Phillips reported on the new report card developed by the Report Card Committee, she noted that

the report card was kept as close to the previous version as possible. Flower pots donated by Barnett’s

and the PTO agreed to donate and change the greenery in the pots. (There are two decorated pots out in

the front of the school.) She also talked about the Math presentation made by teachers at a recent PTO

meeting.

Mr. Onofrio reported that Mrs. Dugger is working with students in grades 3-8 for National Day of

Coding and that both she and the students are very excited about this. Mr. Green reported on the VFW

Patriot Pen contest and announced that 3 Salem School students placed in the top 5 and 1 student at

ELHS (Salem resident) will go to the State Competition.


5.2.a. Update: School Discipline

3

Mr. Onofrio discussed discipline issues within schools, positive behavioral supports in place and added

that Salem School is in line with best practice in education, law enforcement and the judicial system. He

talked about what process administrators follow when discipline issues arise. It was noted that the Safe

School Climate Plan is located on the website under Parent Information/Information for Parents/School

District Documents. Mr. Rafferty will hold a Safe School Climate Meeting next week and can update the

Board on this meeting next month under his Principal’s Report. Mr. Onofrio reported the information

from the ED166 Disciplinary Report for 2013-14: 16 reports made involving 11 students with 16

infractions. (In-School Suspensions, Out-of-School Suspensions, Bus Suspension) He noted that there

were 9 students reported in 2012-2013. Of the 16 infractions there were 4 Out-of-School suspensions, 8

In-School Suspensions and 4 Bus Suspensions. (Breakdown: Fighting - 2; Physical Altercation – 3;

Harassment (non-sexual) – 1; Vandalism – 1; Insubordination/Disrespect: Physical altercation – 1;

Insubordination/Disrespect: Disruptive behavior - 2; Throwing objects: Disruptive behavior - 1;

Inappropriate behavior - 2; Disruptive behavior: Verbal altercation: 1; Disruptive behavior: Throwing

objects - 1; Safety Code Violations - 1; Bullying Referrals: 1 verified – 1 non verified.) Mr. Onofrio

noted that other office referrals are not aggregated into this report. Anything brought to the

administration is documented. He stated that the administration speaks with students in a way that is

caring but the students are aware there are consequences for negative behavior. He mentioned that this

year Mr. Rafferty has addressed 5 instances warning students to stop their negative behavior toward

others as bullying is not allowed and the issues have stopped after the meeting. The Board discussed this

information and thanked Mr. Onofrio for the report.

Note: Robert Green left the meeting at 9:32 p.m.

5.2.b. Update: CABE/CAPSS Convention

Mr. Onofrio reported that Salem has a lot to be proud having a small workforce and winning 4 awards (3

honorable mentions and 1 winning submittal). He congratulated the Board on their Level I achievement

and will bring forward the requirement for Level II at a future meeting.

5.2.c. Update: School Security Grant

Mr. Onofrio reported that all items in the grant must be completed by June 30, 2015. Mr. Bourdeau

reported that once all of the estimates are defined and accurate we will put together a process for bids.

The Board will continue to be updated on this item.

5.2.d. Budget: Proposed Staffing SY2015-2016

Mr. Onofrio presented the administration’s proposed staffing plan for SY2015-16. The highlights of the

plan include: +0.8 FTE PK Teacher, +1.0 FTE Math Interventionist, +1.0 FTE MS Language Arts

Teacher, +0.4 FTE Special Education Teacher (0.6 FTE to 1.0 FTE), +1.0 FTE Instructional Aide

PK, and a reduction of a 0.8 FTE Tutor PK for a total increase of 3.4 FTE’s. This item was

brought forward as information only and will be discussed more once the full budget is prepared

and brought to the Board in January.

6. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 6.1. DISCUSSION ITEM: Salem School District 10-Year Capital Plan 2015-2016

Mr. Bourdeau discussed the items included in the capital plan. He reported that the Building Committee

may fund some of these items, but he wasn’t sure at this point in time. There was discussion about the

proposed roof/solar photovoltaic system. This item will be brought to the January meeting for Board

approval.

6.2. DISCUSSION ITEM/ACTION ITEM: Student/Staff/Volunteer Award of Excellence Program

(Recommendation by the Community Relations Ad-Hoc Subcommittee)

MOTION: To approve the Student/Staff/Volunteer Award of Excellence Program, as recommended by

the Community Relations Ad-Hoc Subcommittee. Made: George Jackson

2nd

: Samuel Rindell

Vote: All in Favor

MOTION PASSED

4

6.3. DISCUSSION ITEM: Joint Board of Education and Board of Finance Meeting Prior to Board of

Finance Budget Presentation (Recommendation by the Community Relations Ad-Hoc

Subcommittee)

The Board discussed holding an informal meeting before the BOE budget presentation to the Board of

Finance to have a discussion about the budget. The Board discussed this item and agreed they would

contact the Board of Finance Chairman and work on setting up a meeting sometime during the week of

February 9th.







Members: Robert Green, Jennifer D’Aiuto and Samuel Rindell


Steve Buck appointed Jennifer D’Aiuto to this subcommittee.




Mary Ann Pudimat reported on the highlights of the last meeting.

AD-HOC COMMITTEES:









7.6. Town Building Committee (Liaison) Representative: Stephen Buck and Phil Teixeira (non-voting at this time)


7.8. Board of Finance (Liaison) Representative: Phil Teixeira

Phil Teixeira reported that the Board of Finance would like the Board of Education budget formatted as

the rest of the Town’s budget.

NOTE: Mary Ann Pudimat left at 11:30 p.m.

5







Monica Lord-McIntyre commented on the Grade 5 field trip to Plimoth Plantation.




address.

Barbara James, 224 Darling Road: Stated that the Board should have informed Mr. Haynes that the bullying report

was included on this agenda after he spoke during public comment.

10. FUTURE AGENDA ITEMS (Regular BOE Meeting: January 5, 2014 *Post meeting note: Date changed to January

12, 2014)

11. ADJOURNMENT

MOTION: To adjourn at 11:33 p.m. Made: Monica Lord-McIntyre

2nd

: George Jackson

Vote: All in Favor

Motion Passed


PM/jlk

1


SALEM, CONNECTICUT

MINUTES OF JANUARY 20, 2015 REGULAR MEETING

PRESENT: Stephen Buck, Jennifer D’Aiuto, Pamela Munro, Phil Teixeira, Monica Lord-McIntyre, Mary Ann Pudimat,

Robert Green, George Jackson, Sam Rindell

ADMINISTRATION: Joseph Onofrio II, Superintendent; Michael Rafferty, Interim Principal; Joan Phillips, Interim

Assistant Principal; Kim Gadaree, Business Manager; Donald Bourdeau, Director of Facilities

VISITORS: Elby Burr, Ed Chmielewski (BOS Liaison), Roger Haynes, Joanna Haynes, Jennifer Kayser (BOE Clerk)



Request to add item 7.1 – Executive Session (Legal Update).

MOTION: To approve the agenda as amended. Made: Robert Green

2nd


Vote: All in Favor

Motion Passed





address.

3. CONSENT AGENDA 3.1. Approve Minutes of the January 12, 2015 Regular BOE Meeting

MOTION: To approve the consent agenda, as presented. Made: Pamela Munro

2nd

: George Jackson

Vote: All in Favor

Motion Passed

4. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 4.1. DISCUSSION ITEM: Board of Education Deliberation of Proposed Budget for SY2015-2016

Mr. Onofrio reviewed the EL proposed budget for SY2015-1026 with the Board. The proposed budget

increase for EL is 4.7%.

Mr. Onofrio reviewed a presentation that contained all Board member and parent questions received

regarding the SY2015-20-16 budget proposal. This presentation will be placed on the District website

under the budget information for the public to review on Wednesday, January 21st. Board members

discussed this information with the administration during the presentation.


George Jackson commented about his concerns regarding the increase in language arts, he feels it will be at

the expense of science/technology/math.

2

Robert Green commented on unfunded state mandates and the impact they have on schools.

Steve Buck discussed the possibility of the joint meeting and stated if this occurs the meeting should occur

before the BOE takes action on the SY2015-2-16 budget. The Board discussed next steps in the budget

process.

January 22, 2015 - Capital Plan Review/Presentation to BOF.

Joe Onofrio thanked Jenn Kayser, Kim Gadaree, Mike Rafferty, and Joan Phillips for their assistance in

getting the answers and finalizing the presentation reviewed tonight. Robert Green commended the team for

their work.




address.

Ed Chmielewski, BOS Liaison – Thanked Mr. Onofrio and his staff for their hard work. Encourages and

supports a joint meeting with the BOF/BOE.

Joanna Haynes, 207 Hartford Road – Commented on the audio system being unacceptable as some members

are hard to hear in the audience (FOI).

Jennief Kayser, BOE Clerk – Commented on the audio system and noted that the system upgrades included

in the Capital Plan are imperative.

7. FUTURE AGENDA ITEMS (February 2, 2015 Regular Meeting / January 26, 2015 Co-Op Meeting at 6:00 p.m. at

ELHS)

7.1. MOTION: To enter executive session at 10:05 p.m. for the purpose of legal update (with Mr. Onofrio).


2nd

: Robert Green

Vote: All in Favor

Motion Passed

Exited Executive Session at 10:16 p.m.

8. ADJOURNMENT


2nd

: Robert Green

Vote: All in Favor

Motion Passed


PM/jlk

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TThhuurrssddaayy,, FFeebbrruuaarryy 1122,, 22001155 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:30 p.m.








4. CONSENT AGENDA 4.1. Approve Minutes of the January 20, 2015 Regular BOE Meeting (Resource Packet)

4.2 Budget and Financial Reports (Business Manager)

4.2.a. SY2014-2015 Expenditure Report (Resource Packet)

4.2.b. SY2014-2015 Line Item Adjustments (Resource Packet)

4.2.c. SY2014-2015 Special Aid / Grant Status Report (Resource Packet)




5.2.a. Update: Draft School Calendar SY2015-16 (Resource Packet)

5.2.b. Update: Rescheduling of the Co-Op Meeting

6. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 6.1. DISCUSSION/POSSIBLE ACTION ITEM: The Superintendent’s Proposed Budget for

SY2015-2016



Chair: Pamela Munro



2nd


#1331 – Smoke Free Environment (Rev.)

#5131.6 – Alcohol, Drugs and Tobacco (Rev.)

#5113 – Attendance/Excuses/Dismissal (Rev.)

#5121 – Student Performance/Evaluation (Rev.)

#6146.2 – Statewide Proficiency/Mastery Examinations (Rev.)

#6142.101 – Student Nutrition and Physical Activity (Student Wellness) (Rev.)

#4118.25/4218.25/5141.4 (Policy and Procedures) – Reporting of Child Abuse (Rev.)

MOTION: To approve all 2nd

reading policies/procedures, as presented.




Members: Jennifer D’Aiuto, Robert Green, Samuel Rindell






AD-HOC COMMITTEES:


Chair: Robert Green



members

















8. a. Annual Management Plan Review


10. FUTURE AGENDA ITEMS (March 2, 2015 Regular Meeting)

11. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF FEBRUARY 12, 2015 SPECIAL MEETING


George Jackson

ABSENT: Sam Rindell and Robert Green

ADMINISTRATION: Joseph Onofrio II, Superintendent; Michael Rafferty, Interim Principal; Kim Gadaree, Business

Manager

VISITORS: Elby Burr, Tiffany Cunningham, Jessica Hopper (The Day)



2. SPECIAL REPORTS AND PRESENTATIONS 2.1. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik) – No report.





address.

4. CONSENT AGENDA 4.1. Approve Minutes of the January 20, 2015 Regular BOE Meeting

4.2 Budget and Financial Reports




4.3. Acknowledge Superintendent’s Staff Appointments/Resignations (None)

MOTION: To approve the consent agenda items, as presented. Made: Mary Ann Pudimat

2nd


Vote: All in Favor

Motion Passed


Mr. Rafferty reported on the following: Basketball teams (successful skills and sportsmanship

development); the after-school activity programs for session II have begun; Parent-Teacher conferences

are March 2, 2015; Report Card Committee continues to meet; Joan Phillips is beginning to work on the

annual talent show; and Math Counts team did very well (Connie Tang came out #1 overall and the

Salem team placed 3rd

).


Mr. Onofrio announced that the meeting was not being broadcasted via virtual town meeting because of a

conflict with a live Board of Finance meeting being held and broadcasted at Town Hall.

2

Mr. Onofrio announced that the District submitted a grant application (assessment reduction grant) for

the assessment/study of all assessments being given at Salem School. In addition he reported that the

Business Manager has submitted a technology grant to the State. This grant allows districts to purchase

equipment and hardware for SBAC testing (over a certain level of spending the District would be

reimbursed at 45%).

Mr. Onofrio also reported that the building cabling project (technology) is going well.

5.2.a. Update: Draft School Calendar SY2015-2016

Board members were asked to review the calendars provided for discussion at the next meeting.

5.2.b. Update: Rescheduling of the Co-Op Meeting

Mr. Onofrio reported we will work with East Lyme to reschedule this meeting for some time in March.

Following further discussion, we will present a draft co-operative agreement through community forums.

6. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 6.1. DISCUSSION / POSSIBLE ACTION ITEM: The Superintendent’s Proposed Budget for SY2015-

2016

Mr. Onofrio spoke about the values that are important to the Board and the amazing amount of work

done by the Salem District staff members. He requested that the Board pass the budget as presented.

Mr. Onofrio and Mr. Rafferty shared information with the Board supporting the recommendation to add

an additional Gr 7/8 Language Arts teaching position.

The Board members created a “Parking Lot Area” to list budget items for further exploration, questions

and discussion. The following items were discussed:

Pre-K $51,400.00

Language Arts position $62,104.00

Math Interventionist position $67,845.00

Raises for Interim Administrators (2.75%) $ 9,154.00

Increase 0.4 FTE Special Education Teacher $25,162.00

Budget Bottom Line

MOTION: To approve the Salem Board of Education budget for SY2015-2016 in the amount of

$10,789,202.00. Made: Monica Lord McIntyre

2nd

: Mary Anne Pudimat

Vote: In Favor: MM, JD, SB,

MP

Opposed: GJ, PM, PT

Motion Passed (4:3)



7.1. Policy Subcommittee (Standing Committee) – Next meeting: 3/23/15 at 5:00 p.m.

Chair: Pamela Munro



2nd


#1331 – Smoke Free Environment (Rev.)

#5131.6 – Alcohol, Drugs and Tobacco (Rev.)

#5113 – Attendance/Excuses/Dismissal (Rev.)

#5121 – Student Performance/Evaluation (Rev.)

#6146.2 – Statewide Proficiency/Mastery Examinations (Rev.)

3

#6142.101 – Student Nutrition and Physical Activity (Student Wellness) (Rev.)

#4118.25/4218.25/5141.4 (Policy and Procedures) – Reporting of Child Abuse (Rev.)

MOTION: To approve policies/procedures #1331 – Smoke Free Environment, #5131.6 – Alcohol,

Drugs and Tobacco, #5113 – Attendance/Excuses/Dismissal, #5121 – Student Performance/Evaluation,

#6146.2 – Statewide Proficiency/Mastery Examinations, #6142.101 – Student Nutrition and Physical

Activity (Student Wellness), #4118.25/4218.25/5141.4 – Reporting of Child Abuse, and

#4118.25p/4218.25p/5141.4p – Reporting of Child Abuse, as presented.

Made: Pamela Munro

2nd


Vote: All in Favor

Motion Passed







AD-HOC COMMITTEES:








George Jackson reported that there was an informal meeting where he heard that the morale of the school staff

has greatly improved. The subcommittee will be looking to revisit the idea of choosing individuals for

acknowledgement. The subcommittee may plan on praising large groups versus individuals. He noted that they

might use appreciation coffees for staff hosted by the Board of Education to show its appreciation of staff.






The State's M.O.R.E. Commission recommendations given to the LEARN Board were shared

4

with the Salem Board of Education members via email.




Pamela Munro reported that she will send the advisory council scholarship information to Mr. Onofrio to

share and make a few copies for the school office.



Monica Lord-McIntyre commented that she felt the proposed SY2015-2016 school calendar starts too

early in the fall.

9. AUDIENCE RESPONSE / COMMENTS - None. The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the educational



address.

10. FUTURE AGENDA ITEMS (March 2, 2015 Regular Meeting)

11. ADJOURNMENT


2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed


PM/jlk


MMoonnddaayy,, MMaarrcchh 22,, 22001155 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:30 P.M.

1. CALL TO ORDER



2.2. Presentation of 2014 CABE Communications Awards – Newsletters (Mr. John Prins, CABE

Secretary / Treasurer and Area 7 Director)

2.3. School Community Recognition: Board of Education Appreciation Month






4. CONSENT AGENDA 4.1. Approve Minutes of the February 12, 2015 Special BOE Meeting (Resource Packet)






4.4. Approve Out-of-State Field Trip (Resource Packet)



5.2.a. Announcement: Co-Op Meeting Rescheduled (March 9, 2015 – 6:00 pm ELHS)

5.2.b. Announcement: BOF Reviews BOE Budget for SY2015-2016 on March 12, 2015

5.2.c. Announcement: Assessment Reduction Grant Award

6. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 6.1. ACTION ITEM: To approve the school calendar for SY2015-2016

6.2. MOTION: To approve the reduction of $83,242.00 in the SY2015-16 Board of Education

operating budget.



Chair: Pamela Munro




Next regular meeting: 3/9/15 at 7:00 p.m. (ELHS – Principal’s Conf. Rm.)








AD-HOC COMMITTEES:


Chair: Robert Green



members



















10. FUTURE AGENDA ITEMS (March 9, 2015 EL/Salem Co-Op Meeting (ELHS) / April 6, 2015 Regular

Meeting)

11. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF MARCH 2, 2015 REGULAR MEETING


George Jackson

ABSENT: Sam Rindell and Robert Green


Assistant Principal; Kim Gadaree, Business Manager

VISITORS: Suzanne Gendron, Tiffany Cunningham, Jessica Hopper (The Day)



Additions:

Item 6.3. - Possible Action Item: To change to the recognition program per the recommendation

of the Community Relations Ad-Hoc Subcommittee

Item 6.4. – Presentation of the Historical 8th Grade CMT scores from 2006

2. SPECIAL REPORTS AND PRESENTATIONS 2.1. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik) – No report.

2.2. Presentation of 2014 CABE Communications Awards – Newsletters (Mr. John Prins, CABE

Secretary / Treasurer and Area 7 Director)

Mr. Prins presented the Salem School District with the CABE Award of Excellence for Educational

Communications for District Newsletters.

2.3. School Community Recognition: Board of Education Appreciation Month

Mr. Onofrio thanked the Board members for their volunteer service.





address.

Suzanne Gendron – 79 Mill Lane: Remarked on the budget needs for the necessary programs for the regular

education students.

4. CONSENT AGENDA 4.1. Approve Minutes of the February 12, 2015 Special BOE Meeting






Appointed Mary Sturgeon to the stipend position of Conditioning/Running Advisor for SY2014-15 at a

stipend amount of $960.00.


Trip: Great East Festival

Location: Manchester High School (132 Middle Tpke. E, Manchester, CT 06040)

2

Six Flags (1623 Main Street, Agawam, MA)

Date: May 29, 2015

Teacher: James Gerrard

Grades: Band students in Grade 5-8

MOTION: To approve the consent agenda items, as presented. Made: Mary Ann Pudimat

2nd

: George Jackson

Vote: All in Favor

Motion Passed


Mr. Rafferty reported on: Spring Parent Conferences held today; administrators are working on formal

and informal teacher observations; and announced that Wednesday is the last day to sign up to volunteer

for the third quarter after school programs.

Mrs. Phillips reported on: NAEP testing for grade 8 was completed; CMT Science testing is scheduled

for March 11, 2015; Otis Lennon grade four screenings for Gifted and Talented students is almost

completed; SBAC testing; and the Talent Show is scheduled for April 2nd

.


5.2.a. Announcement: Co-Op Meeting Rescheduled (March 9, 2015 – 6:00 pm ELHS)

5.2.b. Announcement: BOF Reviews BOE Budget for SY2015-2016 on March 12, 2015

5.2.c. Announcement: Assessment Reduction Grant Award

Mr. Onofrio reported that the District was awarded an Assessment Reduction Grant in the

amount of $10,000 to study the amount of testing being done at the school.

6. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 6.1. ACTION ITEM: To approve the school calendar for SY2015-16

MOTION: To approve the school calendar for SY2015-16, as presented.


2nd

: Phil Teixeira

Vote: All in Favor

Motion Passed

6.2. MOTION: To approve the reduction of $83,242.00 in the SY2015-16 Board of Education

operating budget.

Mr. Onofrio informed the Board that the reduction in the SY2015-16 budget is due to lower health

insurance premiums. This resulted in lowering the overall budget to $10,705,960.00 which

represents an overall increase of 1.96% from the 2014-2015 budget.

MOTION: To approve the reduction of $83,242.00 in the SY2015-16 Board of Education operating

budget. Made: George Jackson

2nd


Vote: All in Favor

Motion Passed

6.3. Possible Action Item: To change to the recognition program per the recommendation of the

Community Relations Ad-Hoc Subcommittee

The subcommittee shared the proposed changes in recognition from individuals to group recognition.

3

MOTION: To change to the recognition program per the recommendation of the Community Relations

Ad-Hoc Subcommittee. Made: George Jackson

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed

6.4. Presentation of the Historical 8th

Grade CMT scores from 2006

Mrs. Phillips graphed the historical 8th grade CMT scores from 2006 and shared this information with the

Board.




Chair: Pamela Munro



Short discussion about making a possible change to the Public Comment policy. This will be discussed

at the next Policy Meeting.







Mary Ann Pudimat shared that she hoped to have the cooperative agreement for March 9, 2015.

AD-HOC COMMITTEES:








George Jackson shared information from the ELBOE meetings.





4


The State's M.O.R.E. Commission recommendations given to the LEARN Board were shared

with the Salem Board of Education members via email.




Pamela Munro reported that the council is expecting more interest this year with Salem applications.






address.

Suzanne Gendron – 79 Mill Lane: Remarked on Public Comment policy and the SY2015-16 School calendar.

10. FUTURE AGENDA ITEMS (March 9, 2015 EL/Salem Co-Op Meeting (ELHS)/April 6, 2015 Regular Meeting)

11. ADJOURNMENT


2nd

: Jennifer D’Aiuto

Vote: All in Favor

Motion Passed


PM/jlk


WWeeddnneessddaayy,, MMaarrcchh 1111,, 22001155 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

5:00 p.m. 1. SCHOOL COMMUNITY RECOGNITIONS






2. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 2.1. Discussion and Possible Action on How to Manage the Change in the ELHS Tuition Rate that

impacts the SY2015-16 BOE Operating Budget

3. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF MARCH 11, 2015 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Samuel Rindell, Phil Teixeira,

George Jackson, Jennifer D’Aiuto

ABSENT: Robert Green




1.2. Public Comment - None. The public comment portion of the meeting is a time for members of the audience to address the Board of Education to




address.

2. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 2.1. Discussion and Possible Action on How to Manage the Change in the ELHS Tuition Rate that

impacts the SY2015-16 BOE Operating Budget

MOTION: To add $20,943.50 to the SY2015-16 operating budget for a grand total of $10,726,903.00, a 2.16%

increase. Made: George Jackson

2nd

: Mary Ann Pudimat

Vote: In Favor: JD, PM, MM,

SR, SB, MP

Opposed: GJ, PT

Motion Passed (6:2)

3. ADJOURNMENT

MOTION: To adjourn at 5:46 p.m. Made: George Jackson 2

nd: Mary Ann Pudimat

Vote: All in Favor

Motion Passed


PM/jlk


MMoonnddaayy,, AApprriill 66,, 22001155 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:00 P.M.

1. CALL TO ORDER



1.2.a. Personnel Matters Relating to the Administrative Structure for SY2015-16 and the

Director of Student Services Search


2. SPECIAL REPORTS AND PRESENTATIONS 2.1. Recognition of Students / Staff / School Community (BOE Chair/Superintendent/Principal)

2.1.a. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik)

2.1.b. Volunteer Recognition: National Volunteer Week (April 12th – 18

th)

Staff Recognition: National Library Week (April 12th – 18

th)

Staff Members Recognized: Sarah Kateley and Susan Wyand

Staff Recognition: Administrative Professionals Week (April 21st – 27

th)

Staff Members Recognized: Laurie Barberi; School Secretary; Lee Wood, Greeter/Receptionist;

Patricia Wenrich, Administrative Assistant; Jennifer Kayser, Executive Assistant; and Kim

Gadaree, Business Manager






4. CONSENT AGENDA 4.1. Approve Minutes of the March 2, 2015 Regular and March 11, 2015 Special BOE Meetings

(Resource Packet) 4.2 Budget and Financial Reports (Business Manager)





4.4. Approve Out-of-State Field Trip for Grade 3 to attend Old Sturbridge Village, 1 Old Sturbridge

Village Road, Sturbridge, MA 01566 on May 22, 2015


5.2. Director of Facilities Report


5.3.a. Announcement: Introduction of Interim Director of Student Services, Liz Catarius

5.3.b. Update: Director of Student Services Search

5.3.c. Update: Technology Upgrade Project

6. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 6.1. DISCUSSION ITEM/ACTION ITEM: Discuss Budget Cuts / Adopt Revised SY2015-2016

Operating Budget

6.2. DISCUSSION ITEM: Discuss SY2015-16 BOE Strategic Goals (Possible BOE Retreat)



Chair: Pamela Munro












AD-HOC COMMITTEES:


Chair: Robert Green



members



















10. FUTURE AGENDA ITEMS (May 4, 2015)

11. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF APRIL 6, 2015 REGULAR MEETING

PRESENT: Stephen Buck, Jennifer D’Aiuto, Pamela Munro, Phil Teixeira, Monica Lord-McIntyre, Robert Green, Sam

Rindell

ABSENT: Mary Ann Pudimat and George Jackson


Assistant Principal; Kim Gadaree, Business Manager; Donald Bourdeau, Director of Facilities; Liz Catarius, Interim

Director of Student Services

VISITORS: Emma Smith, Kristi Hanney, Tiffany Cunningham, Jessica Hopper (The Day), Jennifer Kayser (Board

Clerk)




1.2.a. Personnel Matters Relating to the Administrative Structure for SY2015-16 and the

Director of Student Services Search

MOTION: To enter Executive Session at 7:07 pm for the purpose of personnel matters relating to the

administrative structure for SY2015-16 and the Director of Student Services search.

Made: Robert Green

2nd

: Sam Rindell

Vote: All in Favor

Motion Passed

1.3. Exit Executive Session at 7:46 pm. Public Session resumed at 7:52 pm.

2. SPECIAL REPORTS AND PRESENTATIONS 2.1.a. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik) - No

report.

2.1.b. Volunteer Recognition: National Volunteer Week (April 12th

– 18th

)

Staff Recognition: National Library Week (April 12th

– 18th

) Staff Members Recognized: Sarah Kateley and Susan Wyand

Staff Recognition: Administrative Professionals Week (April 19th

– 25th

) Staff Members Recognized: Laurie Barberi; School Secretary; Lee Wood, Greeter/Receptionist; Patricia

Wenrich, Administrative Assistant; Jennifer Kayser, Executive Assistant; and Kim Gadaree, Business

Manager

Mr. Onofrio recognized National Volunteer Week, National Library Week and Administrative Professionals

Week. He thanked the staff and volunteers for their dedicated service to the school learning community.


5.3.a. Announcement: Introduction of Interim Director of Student Services, Liz Catarius

Mr. Onofrio introduced Liz Catarius as Interim Director of Student Services for the remainder of

the school year.

2

3. PUBLIC COMMENT – None. The public comment portion of the meeting is a time for members of the audience to address the Board of Education to




address.

4. CONSENT AGENDA 4.1. Approve Minutes of the March 2, 2015 Regular and March 11, 2015 Special BOE Meetings






Appointed Christopher Pugliese to the stipend position of Assistant Track Coach for SY2014-15 at a


Appointed Roland Trailor to the stipend position of Track Coach for SY2014-15 at a stipend amount of

$1,489.00.


Trip: Old Sturbridge Village

Location: 1 Old Sturbridge Village Road, Sturbridge, MA 01566

Date: May 22, 2015

Grades: Grade 3

MOTION: To approve the consent agenda items, as presented. Made: Phil Teixeira

2nd

: Sam Rindell

Vote: All in Favor

Motion Passed


Mrs. Phillips reported on the following items: Completed Otis Lennon grade four screenings for Gifted

and Talented students; CMT Science in grade 5 and 8 completed; SBAC testing 4/21-5/8; Math Counts

state competition (4 students participated); Science Olympiads state completion (2 first place awards);

Spirit Week; Talent Show; EB Volunteer Tutoring Program; Salem HS student projects (2 students);

Report cards went out April 2nd

; Band/Orchestra Concert April 8th; PTO will be changing the plants in the

flower pots outside; Outside clock tower has been repaired; Assessment Grant – Nancy Souza will be

working with our staff; Climate Survey (Student/Staff/Parent); and Hiking Club.

Mr. Rafferty reported on the following items: Session III after school club/activities are wrapping up this

week; Report Card committee; and an upcoming parent presentation on April 21st at 6:00 pm.

The Board inquired about the future of the Honor Roll program at the school. It was noted that there will

be a program in SY2015-16 for grades 6-8.


Mr. Bourdeau reported on the following items: The clock in the clock tower has been repaired; thanked

custodial staff and Public Works for their work this winter (snow removal); and an update on the

Kindergarten classroom. Mr. Bourdeau reported that New England Mechanical will begin working in the

Kindergarten classroom/HVAC during April vacation. He reported that the radiators would be repaired

and the cabinets will be fixed over the summer, however the class could be moved back in the room after

3

the radiator work is complete. It was reported that the work being performed is being covered by

insurance and the damages were not a result of poor workmanship.

Mr. Bourdeau also reported on the status of the security upgrade project. He reported that TBNG is

running cables for the camera system, cameras will be installed and operational by June 30th, bid RFP is

out, and the bullet proof glass may need to be reevaluated due to weight concerns. He reported that he

expects this project being completed on time (by June 30th).


5.3.b. Update: Director of Student Services Search

Mr. Onofrio reported that the committee held 5 first round and 3 second round interviews. Mr. Onofrio

is currently working with the Personnel Subcommittee and the administrative team on options for this

position. There is currently one potential candidate based on interviews held. The Personnel

Subcommittee will meet on April 20th to discuss this position.

5.3.c. Update: Technology Upgrade Project

Mr. Onofrio reported that TBNG plans to cross over to the new network during April vacation. It

was also noted that the Library PA system project is not a part of this project and is a capital

improvement item for SY2015-16.

6. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 6.1. DISCUSSION ITEM/ACTION ITEM: Discuss Budget Cuts/Adopt Revised SY2015-16 Operating

Budget

Mr. Onofrio distributed a handout that shows the staff reductions made in the past ten years. He reported

that while enrollment dropped so has staffing. Board members felt that this handout was helpful but

requested adding enrollment information.

Mr. Onofrio discussed the BOF reduction in the amount of $81,903.00 and reviewed his proposal to cut

this amount from the SY2015-16 budget. Highlights of this discussion were: Elimination of the

additional Pre-K class; eliminating the Gr 7/8 ELA teacher; adding a Gr 1 classroom teacher; eliminating

the cheerleading coach stipend; reducing a custodial position by 0.5 FTE’s; and a reduction in the

administration salary (Director of Student Services). Mr. Onofrio stated that the enrollment numbers for

an additional section of Pre-K weren’t there to justify the addition at this time. He also reported that the

switch in the staffing profile for a Gr 7/8 ELA teacher to a Gr 1 classroom teacher was based on

enrollment numbers and the fact that there are a high number of identified special education students.

The staff and administration felt that 3 sections of Grade 1 would be better beneficial to the students

(class size of 14 vs. 20). The school administration further discussed the rationale for this change in the

staffing request. The cheerleading stipend was being eliminated as it has not been filled in several years.

The custodial reduction was explained by Mr. Bourdeau. Mr. Onofrio explained the reduction in the

Director of Student Services salary.

Proposed reductions: .5 FTE custodian -$18,810.00; cheerleading coach stipend -$822.00; additional

Pre-K class elimination -$51,400.00; administration salary reduction -$10,871.00.

MOTION: To accept the budget reductions proposed by the Superintendent in the amount of

$81,903.00 and allow the administration to make the adjustments in staffing as proposed by the

Superintendent. Made: Robert Green

2nd


Vote: All in Favor

Motion Passed

4

Mr. Buck discussed a meeting that he had recently with a member of the Board of Finance. He reported

that they discussed the possibility of using 2014-15 funds to purchase 2015-16 requests. He reported that

after this meeting he asked the Superintendent to look into this and come up with a proposal. The

Superintendent distributed a handout that listed $20,000.00 of items that could be purchased in 2014-15

(Band instruments $1,800.00; Special Education supplies $4,959.00; Custodial supplies $10,000.00;

Instructional supplies $3,241.00). The Board discussed this proposal. The Board discussed undesignated

Town fund. The Board did not take any action on this proposal.

6.2. DISCUSSION ITEM: Discuss SY2015-16 BOE Strategic Goals (Possible BOE Retreat)

Jennifer Kayser will work with the Board members to find possible dates for a Retreat to establish goals

for SY2015-16. It was suggested that Nick Caruso – CABE (preferred), Attorney Mark Sommaruga or

Anne Littlefield facilitate the meeting.




Chair: Pamela Munro









AD-HOC COMMITTEES:












5


Pam Munro reported that she cannot attend the upcoming Board of Director’s meeting and asked if

anyone was interested in attending.




Pamela Munro reported that the council meets again on Thursday and they have 2 scholarship

applications, none are from Salem.






address.

Monica Lord-McIntyre commended Joan Phillips for work with the Talent Show. She also stated that her child comes

home happy every day after school.

Reminder: Public Hearing is scheduled for April 8, 2015 at 7:00 pm in the Salem School Multi-Purpose Room.

10. FUTURE AGENDA ITEMS (May 4, 2015 Regular Meeting)

11. ADJOURNMENT

MOTION: To adjourn at 9:59 p.m. Made: Robert Green

2nd

: Phil Teixeira

Vote: All in Favor

Motion Passed


PM/jlk


MMoonnddaayy,, MMaayy 44,, 22001155 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

7:30 P.M.

1. CALL TO ORDER




2.1.b. Staff Recognition: Staff/Teacher Appreciation Week (May 4th – 8

th)

Staff Members Recognized: All Salem School District Staff Members






4. CONSENT AGENDA 4.1. Approve Minutes of the April 6, 2015 Regular BOE Meeting (Resource Packet)









5.3.a. Update: Technology Upgrade Project

6. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 6.1. DISCUSSION ITEM/ACTION ITEM: Status of SY2014-15 Operating Budget

6.2. DISCUSSION ITEM/ACTION ITEM: Security Upgrade Project

6.3. MOTION: To approve the IDEA Special Education Assistance grant in the amount of

$95,702.00 (IDEA, Part B, Section 611) and the IDEA Preschool Education grant in the amount

of $5,002.00 (IDEA, Part B, Section 619). (Resource Packet)

6.4. MOTION: To approve the Summer Reading List for Grades K-8, as presented. (Resource Packet)

6.5. MOTION: To charge $2.70 for student lunches effective SY2015-16. (Resource Packet)

6.6. MOTION: To certify the Salem School District in the Healthy Foods Program with exemptions,

for SY2015-2016. (Resource Packet)

6.7. MOTION: To appoint Jennifer Kayser as the District Contact for the Healthy Foods Program

for SY2015-2016. (Resource Packet)

6.8. MOTION: To approve the Teacher and Administrative Evaluation Plans for SY2015-2016, as

presented, for submission to the State Department of Education. (Resource Packet)

6.9. MOTION: To approve the Board of Education Regular Meeting Schedule and Standing

Subcommittee Meeting Schedule for SY2015-16. (Resource Packet)

6.10. DISCUSSION ITEM: Agenda Items for May 18, 2015 Co-Op Meeting



Chair: Pamela Munro












AD-HOC COMMITTEES:


Chair: Robert Green



members



















10. FUTURE AGENDA ITEMS (May 18, 2015 EL/Salem Co-Op Meeting at 6:00 p.m. (Salem School) /

May 18, 2015 Special Meeting at 5:30 p.m. / May 27, 2015 BOE Retreat at 6:00 p.m. (Salem School))

11. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF MAY 4, 2015 REGULAR MEETING

PRESENT: Stephen Buck, Jennifer D’Aiuto, Mary Ann Pudimat, George Jackson, Phil Teixeira, Monica Lord-

McIntyre, Robert Green

ABSENT: Pamela Munro and Sam Rindell



VISITORS: Jessica Hopper (The Day)



2. SPECIAL REPORTS AND PRESENTATIONS 2.1.a. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik) - No

report.

2.1.b. Staff Recognition: Staff/Teacher Appreciation Week (May 4th

– 8th

)

Mr. Onofrio thanked the staff and teachers for making Salem School as great as it is. Bob Green thanked the

administrative professionals.





address.

4. CONSENT AGENDA 4.1. Approve Minutes of the April 6, 2015 Regular BOE Meeting






Appointed Kelsey Champion to the position of After-School Track Instructional Aide (1:1) effective

April 20, 2015 for the remainder of the season (covers all after-school home practices and some

meets) for a maximum of 1.5 hours per day.

MOTION: To approve the consent agenda items, as presented. Made: Robert Green

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed


Mr. Rafferty and Mrs. Phillips reported on the following items: Teacher/Staff Appreciation Week

activities; Summer School (July); School Climate surveys; Community Service Project (Scouts cleaned

2

back of the school); Proposal for Gr 6-8 students volunteering 12 hours/year in community service;

French Montreal field trip; French survey (offering French) has been launched; School field trip updates;

ACES (All Children Exercise Simultaneously event); K-1 Concert is 5/7/15; “Aladdin” Theater

Production; Testing updates; and Grant updates.

Bob Green inquired about reinstating the 8th grade field trip to Washington, DC.


Mr. Bourdeau reported on the following items: Track (numbered lanes); hired a 0.5 FTE custodian; tree

trimming on weekends; and some possible roof leakage in the 1993 section of the building. The heating

and rooftop units for the kindergarten room have been repaired, they are working on a plan to prevent

another occurrence.

George Jackson inquired about a $5,000 transfer to general repairs, this was for water media filter

upgrades.


5.3.a. Update: Technology Upgrade Project

Mr. Onofrio reported that the project is nearly complete; connections are high speed and working

very well. Phil Teixeira inquired about what security is in place. Mr. Onofrio reported that

firewalls, filters and encryption are all security measures in place.

Mr. Rafferty and Mr. Onofrio talked about the community service proposal and asked Board members to

think about this proposal. This will be brought forward to the Board as an agenda item in June. Mr.

Onofrio stated that the French proposal will also be brought to the Board in June as an agenda item.

Mr. Onofrio also noted that he will present a proposal for hosting 1-2 LEARN classes to the Board in

either June or July.

6. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 6.1. DISCUSSION ITEM/ACTION ITEM: Status of SY2014-15 Operating Budget

Mr. Onofrio and Mrs. Gadaree discussed the projected surplus of the current operating budget. They

highlighted the items that led to this projected surplus (bus contract; savings in administrative salaries;

savings in certified salaries; health insurance; and SPED excess costs). Mr. Onofrio passed out a

document titled “Spending Request for Excess Funds”. The documents lists the following: 52 desktops

and monitors ($31,720); 12 Chromebooks ($4,416); 24 laptops ($15,960); 7 Epson Powerlite 570

projectors ($10,836); 2 printers ($1,140); electrical upgrade ($20,000); supplies for additional Grade 1

classroom SY15-16 ($2,079); algebra calculators ($3,825); Gr 7/8 Digits textbooks ($1,015); sandbox

($899); non-instructional equipment for Kindergarten and Grade 1 ($2,332); band instruments from 15-

16 budget ($1,800); xylophone ($1,400); Wilson training PD and kits ($6,500); front parking lot – seal

and stripe ($12,500); back parking lot – seal and stripe ($11,700); and cement and curbing ($6,000). The

Board members discussed these items at length with the administration. The Board requested rationale

for the technology requests to be presented to them at their May 18th special meeting.

MOTION: To pass the spending request for $68,250.00 to cover the following items: electrical upgrade

($20,000); supplies for additional Grade 1 classroom SY15-16 ($2,079); algebra calculators ($3,825); Gr

7/8 Digits textbooks ($1,015); sandbox ($899); non-instructional equipment for Kindergarten and Grade

1 ($2,332); xylophone ($1,400); Wilson training PD and kits ($6,500); front parking lot – seal and stripe

($12,500); back parking lot – seal and stripe ($11,700); and cement and curbing ($6,000).


2nd

: Robert Green

Vote: All in Favor

3

Motion Passed

6.2. DISCUSSION ITEM/ACTION ITEM: Security Upgrade Project

Mr. Onofrio reported that there is a proposed bill to postpone the security upgrades until June 2016.

Discussion followed as if the deadline was still June 2015. Mr. Onofrio and Mr. Bourdeau reviewed the

current plans.

6.3. MOTION: To approve the IDEA Special Education Assistance grant in the amount of $95,702.00

(IDEA, Part B, Section 611) and the IDEA Preschool Education grant in the amount of $5,002.00 (IDEA,

Part B, Section 619). Made: Mary Ann Pudimat

2nd

: George Jackson

Vote: All in Favor

Motion Passed

6.4. MOTION: To approve the Summer Reading List for Grades K-8, as presented.

Made: Robert Green

2nd

: Phil Teixeira

Vote: All in Favor

Motion Passed

6.5. MOTION: To charge $2.70 for student lunches effective SY2015-16.

Made: Jennifer D ‘Aiuto

2nd


Vote: All in Favor

Motion Passed

6.6. MOTION: To certify the Salem School District in the Healthy Foods Program with exemptions, for

SY2015-2016. Made: Monica Lord-McIntyre

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed

6.7. MOTION: To appoint Jennifer Kayser as the District Contact for the Healthy Foods Program for

SY2015-2016. Made: George Jackson

2nd

: Robert Green

Vote: All in Favor

Motion Passed

6.8. MOTION: To approve the Teacher and Administrative Evaluation Plans for SY2015-2016, as

presented, for submission to the State Department of Education. Made: Phil Teixeira

2nd

: Robert Green

Vote: All in Favor

Motion Passed

6.9. MOTION: To approve the Board of Education Regular Meeting Schedule and Standing Subcommittee

Meeting Schedule for SY2015-16. Made: Mary Ann Pudimat

2nd


Vote: All in Favor

Motion Passed

6.10. DISCUSSION ITEM: Agenda Items for May 18, 2015 Co-Op Meeting

Items requested are: Review Co-Op Agreement Document and Alignment of Grading Systems in East

Lyme and Salem.

4




Chair: Pamela Munro









AD-HOC COMMITTEES:


















5




address.

10. FUTURE AGENDA ITEMS (May 18, 2015 EL/Salem Co-Op Meeting at 6:00 p.m. (Salem School) / May 18, 2015

Special Meeting at 5:30 p.m. / May 27, 2015 BOE Retreat at 6:00 p.m. (Salem School))

11. ADJOURNMENT


2nd

: Jennifer D’Aiuto

Vote: All in Favor

Motion Passed


MLM/jlk


MMoonnddaayy,, MMaayy 1188,, 22001155 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

5:30 p.m. 1. CALL TO ORDER






2. EXECUTIVE SESSION 2.1. Exit Public Session and Enter Into Executive Session for the Purpose of:

2.1.a. Discussion of Administrative Structure for SY2015-16 (Michael Rafferty and Joseph

Onofrio invited to Executive Session)


3. BOARD DISCUSSION/ACTION ITEMS

3.1. Possible Action on Administrative Structure for SY2015-16

3.2. Discussion/Possible Action on Technology Purchase Request

3.3. Discussion/Possible Action on BOE Letters of Appreciation

4. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF MAY 18, 2015 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Phil Teixeira, George Jackson,

Jennifer D’Aiuto, Robert Green (arrived at 5:58 pm), Samuel Rindell (arrived at 5:45 pm)

ADMINISTRATION: Joseph Onofrio II, Superintendent; Michael Rafferty, Interim Principal; Kim Gadaree, Business

Manager

1. CALL TO ORDER



1.2. Public Comment - None. The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the


allowed. The Board will listen to remarks but discussion and Board action is limited to agenda items only. When making a co mment, please use the




2.1.a. Discussion of Administrative Structure for SY2015-16 (Michael Rafferty and Joseph

Onofrio invited to Executive Session)

MOTION: To enter executive session at 5:32 p.m. with Joseph Onofrio and Michael Rafferty.


2nd

: George Jackson

Vote: All in Favor

Motion Passed


Executive Session was exited at 6:00 p.m.

The meeting broke for a recess to begin the Co-Op meeting and resumed at 7:23 pm.

3. BOARD DISCUSSION ITEMS / ACTION ITEMS

3.1. Possible Action on Administrative Structure for SY2015-16

The Personnel Subcommittee will review suggestions for administrative structure.

3.2. Discussion/Possible Action on Technology Purchase Request

Mr. Onofrio announced that the State was not funding the technology grant. He also reported that the

security grant period to use the funding was extended to June 30, 2016. The district still hopes to finish

this project over the summer.

MOTION: To use $64,072.00 from excess fnds to purchase 52 desktops and monitors ($31,720.00), 12

Chromebooks ($4,416.00), 24 laptops ($15,960.00), 7 Epson Powerlite 570 projectors ($10,836.00), and

2 new printers ($1,140.00). Made: George Jackson

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed

2

3.3. Discussion/Possible Action on BOE Letters of Appreciation

MOTION: To use the recommended Board of Education letters of appreciation, as amended.


2nd

: Mary Ann Pudimat

Motion withdrawn. (GJ/MP)

MOTION: For the Community Relations Ad-Hoc Subcommittee to re-write the letter to staff and

present it at the May 27, 2015 BOE Retreat. Made: Mary Ann Pudimat

2nd

: Samuel Rindell

Vote: All in Favor

Motion Passed

Mr. Onofrio asked Board members to email any agenda items for the Retreat before May 20th.

3. ADJOURNMENT

MOTION: To adjourn at 8:23 p.m. Made: Monica McIntyre

2nd

: Samuel Rindell

Vote: All in Favor

Motion Passed


PM/jlk


SALEM, CT

“Salem School District is dedicated to providing learning environments that challenge each student to

reach his or her full potential through an excellent academic program in a nurturing, student-centered

atmosphere. The family-school partnership, with the support of the community, will inspire our students

to achieve excellence in all aspects of their educational experience and to become productive,

responsible members of our community, our country and our world.”

MEETING: BOARD OF EDUCATION SPECIAL MEETING –

BOE RETREAT

DATE: Wednesday, May 27, 2015

TIME: 6:00 p.m.

LOCATION: Salem School Library/Media Center

AGENDA

1.0. Call to Order / Salute to the Flag

2.0. Board Discussion Items/Action Items

2.1. Board Discussion/Possible Action on BOE Letters of Appreciation

2.2. Discussion/Possible Action on Administrative Structure for SY2015-16

2.3. Review Draft BOF Letter

3.0. Retreat with Nicholas D. Caruso, Jr., CABE, Facilitator


3.2. Discussion/Possible Action on Board Packets

3.3. Review BOE Self-Evaluation Procedures

3.4. Review / Establish BOE Strategic Goals for 2015-2016

4.0. Other

5.0. Adjourn

1


SALEM, CONNECTICUT

MINUTES OF MAY 27, 2015 SPECIAL MEETING (RETREAT)

PRESENT: Stephen Buck, George Jackson, Robert Green, Jennifer D’Aiuto (left at 9:00 pm.), Phil Teixeira, Monica

Lord-McIntyre, Pamela Munro, Sam Rindell, Mary Ann Pudimat


VISITORS: Nick Caruso, Facilitator (CABE)

1.0. CALL TO ORDER/SALUTE TO THE FLAG


2.0. BOARD DISCUSSION ITEMS/ACTION ITEMS

2.1. Board Discussion/Possible Action on BOE Letters of Appreciation

MOTION: To approve the BOE letter of appreciation, as amended. Made: Monica Lord McIntyre

2nd

: Robert Green

Vote: All in Favor

MOTION PASSED

2.2. Discussion/Possible Action on Administrative Structure for SY2015-16

MOTION: To post the position of Principal internally for five days. Made: Robert Green

2nd

: George Jackson

Vote: All in Favor

MOTION PASSED

MOTION: To direct the Superintendent to bring forth an appropriate candidate for Director of Student

Services. Made: Mary Ann Pudimat

2nd

: Robert Green

Vote: All in Favor

MOTION PASSED

MOTION: To post the position of Assistant Principal internally for five days.


2nd

: Robert Green

Vote: All in Favor

MOTION PASSED

The Board of Education will hold a special meeting on June 8, 2015 at 6:00 pm to interview candidates

and possibly make appointments for administrative positions.

2.3. Review Draft BOF Letter

The letter was reviewed and amended.

2

3.0. RETREAT WITH NICHOLAS CARUSO, FACILITATOR (CABE)

3.4. Review / Establish BOE Strategic Goals for 2015-2016

MOTION: To reaffirm the 2014-15 Board of Education goals for the 2015-16 school year.


2nd

: Samuel Rindell

Vote: All in Favor

MOTION PASSED


The Board discussed roles and responsibilities of BOE members. The Board also reviewed the policies

on Public Comment, Public Complaints and Participation at Board Meetings.

3.2. Discussion/Possible Action on Board Packets

Board packets will arrive via email and hard copies will be available for members at the meeting. If a

Board member wishes to have his/her hard copy prior to the meeting, they may arrange (with the

Executive Assistant) to pick up his/her packet at the school.

3.3. Review BOE Self-Evaluation Procedures

Did not discuss this agenda item.

4.0. OTHER

5.0. ADJOURNMENT


2nd


Vote: All in Favor

MOTION PASSED


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MMoonnddaayy,, JJuunnee 11,, 22001155 7:00 P.M.

1. CALL TO ORDER



1.2.a. Personnel Matters Relating to the Administrative Structure for SY2015-16

1.2.b. Superintendent Evaluation Update




2.1.b. Letter of Appreciation to Salem Staff






4. CONSENT AGENDA 4.1. Approve Minutes of the May 4, 2015 Regular and May 18, 2015 and May 27, 2015 Special BOE

Meetings (Resource Packet)






5.1.a. General Update

5.1.b. Climate Survey Update



5.3.a. Technology Upgrade Project Update

5.3.b. Co-Operative Agreement Update

5.3.c. Conference Call with Education Committee Co-Chair

5.3.d. Connection Lighthouse Project Worksheets

6. BOARD DISCUSSION ITEMS / ACTION ITEMS / MOTIONS 6.1. MOTION: To approve the Instructional Technology job description, as presented. (Resource

Packet)

6.2. MOTION: To approve the certified union MOU for Science Olympiads, as presented. (Resource

Packet) 6.3. DISCUSSION ITEM/ACTION ITEM: World Language Proposal (Resource Packet)

6.4. DISCUSSION ITEM/ACTION ITEM: Community Service Requirement Proposal (Resource

Packet)

6.5. DISCUSSION ITEM/ACTION ITEM: LEARN Special Education Programs at Salem School

for SY2015-16



Chair: Pamela Munro



1st Readings:

#5131.913 - Cyberbullying (New)

#5141.7 / 5141.7p - Student Sports – Concussions (Rev.)


Next regular meeting: TBD.








AD-HOC COMMITTEES:


Chair: Robert Green



members



















10. FUTURE AGENDA ITEMS (June 8, 2015 Special Meeting at 6:00 pm / July 20, 2015 Regular BOE

Meeting)

11. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF JUNE 8, 2015 REGULAR MEETING

PRESENT: Stephen Buck, Jennifer D’Aiuto, Mary Ann Pudimat, George Jackson (arrived at 7:26 pm), Phil Teixeira,

Robert Green, Pamela Munro, Samuel Rindell

ABSENT: Monica Lord-McIntyre



VISITORS: Nicole Hecklinger, Christina Holth, Barbara James, Tiffany Cunningham, Jessica Hopper (The Day),

Jennifer Kayser (BOE Clerk)




1.2.a. Personnel Matters Relating to the Administrative Structure for SY2015-16

1.2.b. Superintendent Evaluation Update

1.2.c. MOTION: To enter into Executive Session at 7:03 pm for the Purpose of Personnel Matters

Relating to the Administrative Structure for SY2015-16 and Superintendent Evaluation Update.


2nd

: Samuel Rindell

Vote: All in Favor

Motion Passed

Exit Executive Session and Resume Public Session at 7:28 p.m.

2. SPECIAL REPORTS AND PRESENTATIONS 2.1.a. East Lyme High School BOE Student Representative Report (Ben Morrow/Mark Wojcik) - Mark

Wojcik reported on the following items: Boys’ and Girls’ Lacrosse won ECC; Boys’ Track won ECC; Both

CIAC scholar athletes were Salem students; Boys’ and Girls’ Swim team won ECC; Grease musical; Art Expo;

Junior and Senior Prom; Awards night; Exams start June 11th; National Honors Society Induction Night; Senior

Dinner Dance; Senior Trip; and Graduation is June 18th.

2.1.b. Letter of Appreciation to Salem Staff

Mary Ann Pudimat read the BOE letter of appreciation to staff. She thanked the staff for a great year.





address.

4. CONSENT AGENDA 4.1. Approve Minutes of the May 4, 2015 Regular and May 18, 2015 and May 27, 2015 Special BOE

Meetings

2





MOTION: To approve the consent agenda items, as presented. Made: Robert Green

2nd

: Mary Ann Pudimat

Vote: All in Favor

Motion Passed


5.1.a. General Update

A quick PowerPoint slideshow titled “Salem School a Year in Review” was played for the Board.

Mr. Rafferty and Mrs. Phillips reported on the following items: Graduation program; letter of

appreciation; Great East (won 2 gold medals); CAS Awards; Report card Update; Professional Learning

for SY2015-16; Aladdin theater production will be held on June 3rd

and 4th; 8

th Grade Dance June 5

th;

Spirit Assembly June 15th; and Kindergarten Orientation/Registration. Mr. Rafferty stated that

Kindergarten enrollment is currently at 42 students and this will be watched closely, depending on

enrollment numbers another section/teacher may be needed.

5.1.b. Climate Survey Update

Mr. Rafferty reported that the committee has met and reviewed the three surveys launched (staff, students

and parents). He reported that the committee narrowed down a few areas of concern and they will be

working on a school improvement plan (action plan) to address these issues over the summer. An action

plan will be presented in the fall. The Board members requested a copy of the survey. Mr. Onofrio

noted that this will be included in the July BOE packet.


Mr. Bourdeau reported on the following items: OSHA walk through; Kindergarten classroom update;

summer work; and parking lot repairs.


Mr. Onofrio reported that the administrative team has decided to post for a School Nurse for SY2015-16.

LEARN has offered to provide nursing supervision services if we are able to hire our own nurse.

5.3.a. Technology Upgrade Project Update

Mr. Onofrio reported that the project is nearly complete; connections are high speed and working

very well. He noted that the project should be completed by June 30th

.

5.3.b. Co-Operative Agreement Update

Mr. Onofrio reported that he is working with East Lyme to gather the documents for posting online. It

was noted that a narrative is needed for the website to go along with the documents. The Board

discussed adding a consequence to the section regarding the January 15th deadline for audited numbers.

The Board did not feel that this should be done at this time but stated that if the public comments

received speak of this issue it would be explored at that time.

3

5.3.c. Conference Call with Education Committee Co-Chair

Mr. Onofrio updated the Board on a recent conference call he participated in regarding some items that

are being discussed in the State (assessments and standards for high school graduation and the new MBR

bill).

5.3.d. Connection Lighthouse Project Worksheets

Mr. Onofrio stated that the worksheets were included in the Board packets as Nick Caruso emailed them

to him after the Retreat. He added that the Board can later discuss how to use these worksheets.

6. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 6.1. MOTION: To approve the Instructional Technology job description, as presented.

Made: Samuel Rindell

2nd

: Robert Green

Vote: All in Favor

Motion Passed

6.2. MOTION: To approve the certified union MOU for Science Olympiads, as presented.


2nd

: George Jackson

Vote: All in Favor

Motion Passed

6.3. DISCUSSION ITEM/ACTION ITEM: World Language Proposal

Mr. Rafferty explained that he recently surveyed parents about offering both French and Spanish next

school year. He reported that the responses showed that the majority of parents would like both offered

next year. The Board discussed this proposal. It was noted that parents were not surveyed about whether

or not their child would take Spanish or French if both were offered so we don’t really know if the low

participation (as was the issue in past years) in French would still be the situation. Mr. Rafferty stated

that if the French numbers were too low (participation) then only Spanish would be offered.

MOTION: For the Board of Education to direct the Superintendent to have the administration look at

expanding the World Language program to include French. Made: Mary Ann Pudimat

2nd

: Pam Munro

Vote: All in Favor

Motion Passed

6.4. DISCUSSION ITEM/ACTION ITEM: Community Service Requirement Proposal

Mr. Rafferty discussed the community service requirement proposal for Grade 6-8 students at Salem

School. The Board discussed this proposal with the school administration.

MOTION: To approve the community service requirements in Grade 6, 7 and 8 to provide 12 hours per

year to provide service to others in the Salem community. Made: Jennifer D’Aiuto

2nd

: Robert Green

Vote: All in Favor

Motion Passed

Barbara James stated that the Historical Society and Salem Land Trust may be looking for volunteers.

6.5. DISCUSSION ITEM/ACTION ITEM: LEARN Special Education Programs at Salem School for

SY2015-16

Mr. Onofrio reported that the administration has met with LEARN regarding offering them space at

Salem School for their programs. The Board discussed this proposal with the Superintendent.

4

MOTION: That the Board of Education authorize the Superintendent to investigate a resumption of the

relationship with having LEARN programs at Salem School. Made: Mary Ann Pudimat

2nd

: Robert Green

Vote: All in Favor

Motion Passed




Chair: Pamela Munro



1st Readings:

#5131.913 - Cyberbullying (New)

#5141.7 / 5141.7p - Student Sports – Concussions (Rev)

7.2. Personnel/Contract Negotiations (Standing Committee) - Next meeting: TBD Chair: Samuel Rindell



Mr. Onofrio is working on the salary matrix with the attorney and it will be presented to the Board at

their June 8th special meeting.




Mary Ann Pudimat reported that the final school efficiency meeting will be held on June 3rd

and the

timeline for the release of the study will be discussed at that meeting.

AD-HOC COMMITTEES:




Mr. Onofrio will contact Jeff at TBNG to set up a meeting since the project is coming to a close.





George Jackson noted that the letters of appreciation are completed and they are now awaiting the

efficiency study results.




5



Pamela Munro reported their next meeting is June 11th.




Pamela Munro reported that they will meet again in July.






address.

Robert Green commented that the VFW appreciates the Captain Jason Hamill memorial in the

school. He also announced that he will not run for re-election in November.

George Jackson commented that he would love to see a plaque on the Town Green for WWII

veterans.

Samuel Rindell commented that he would like to see the Washington, DC (Grade 8) and Alton

Jones (Grade 6) field trips happen in the future.

George Jackson commented on the PowerPoint played earlier in the meeting.

10. FUTURE AGENDA ITEMS (June 8, 2015 Special Meeting at 6:00 p.m. / July 20, 2015 Regular Meeting)

11. ADJOURNMENT


2nd

: Samuel Rindell

Vote: All in Favor

Motion Passed


MLM/jlk


MMoonnddaayy,, JJuunnee 88,, 22001155 SSaalleemm SScchhooooll MMeeddiiaa CCeenntteerr

6:00 p.m.

1. SCHOOL COMMUNITY RECOGNITIONS 1.1. Call to Order / Salute to the Flag (Board Chairman)

1.2. Public Comments The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the educational program or other topics within the purview of the Board. The public is advised that any

discussion of specific Board employees will not be allowed. The Board will listen to remarks but discussion and Board action is

limited to agenda items only. When making a comment, please use the microphone and state your name and address.

2. EXECUTIVE SESSION Enter Executive Session for the Purpose of Personnel Matters:

Administrative Interviews (Principal, Assistant Principal and Director of Student Services)

Discuss Administrative Salary Matrix

3. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 3.1. POSSIBLE ACTION ITEM: Appoint Principal, Assistant Principal and Director of Student

Services

3.2. POSSIBLE ACTION ITEM: Administrative Salary Matrix

4. NEXT REGULAR MEETING DATE: July 20, 2015

5. ADJOURNMENT

1


SALEM, CONNECTICUT

MINUTES OF JUNE 8, 2015 SPECIAL MEETING

PRESENT: Stephen Buck, Pamela Munro, Monica Lord-McIntyre, Mary Ann Pudimat, Phil Teixeira, George Jackson,

Jennifer D’Aiuto

ABSENT: Robert Green and Samuel Rindell


Assistant Principal; Liz Catarius, Interim Director of Student Services

1. CALL TO ORDER



1.2. Public Comment The public comment portion of the meeting is a time for members of the audience to address the Board of Education to express opinions concerning the




Nicole Hecklinger, SFT President and Salem School Teacher: Commented that the staff appreciated the BOE

appreciation letters.

Gretchen Leming, Salem School Teacher: Commented that she has appreciated the BOE actions and the

administrative team.


Enter Executive Session for the Purpose of Personnel Matters:

Administrative Interviews (Principal, Assistant Principal and Director of Student Services)

Discuss Administrative Salary Matrix

MOTION: To enter executive session at 6:10 p.m. with Joseph Onofrio. Made: George Jackson

2nd


Vote: All in Favor

Motion Passed

Executive Session was exited at 7:35 p.m.

The meeting resumed at 7:37 pm.

3. BOARD DISCUSSION/ACTION ITEMS/ MOTIONS 3.1. POSSIBLE ACTION ITEM: Appoint Principal, Assistant Principal and Director of Student Services

MOTION: To appoint Joan Phillips as Principal of Salem School for the 2015-16 school year.


2nd

: George Jackson

Vote: All in Favor

Motion Passed

2

MOTION: To appoint Michael Rafferty as Assistant Principal of Salem School for the 2015-16 school

year. Made: Monica Lord-McIntyre

2nd

: George Jackson

Vote: All in Favor

Motion Passed

MOTION: To appoint Elizabeth Catarius as Director of Student Services for the Salem School District

for the 2015-16 school year. Made: Phil Teixeira

2nd

: George Jackson

Vote: All in Favor

Motion Passed

3.2. POSSIBLE ACTION ITEM: Administrative Salary Matrix

MOTION: To approve the administrative salary matrix for the 2015-16 school year.

Made: Jennifer D’Aiuto

2nd

: George Jackson

Vote: In Favor: SB, PM, MP,

GJ, JD, MM

Opposed: PT

Motion Passed (6:1)

4. ADJOURNMENT

MOTION: To adjourn at 7:45 p.m. Made: Jennifer D’Aiuto

2nd

: George Jackson

Vote: All in Favor Motion Passed


PM/jlk