july 25 board meeting

Board of Directors Printed 7/22/2016

~ NOTICE OF MEETING ~

CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY

BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702

~ Agenda ~

Executive Assistant/Board Liaison Gina Estrada

512-389-7458

Monday, July 25, 2016 12:00 PM Capital Metro Board Room

I. Pledge of Allegiance

II. Safety Briefing

III. Public Comment:

IV. Advisory Committee Updates:

1. Update on the Customer Satisfaction Advisory Committee (CSAC); and

2. Update on the Access Advisory Committee (AAC).

V. Board Committee Updates:

1. Finance, Audit and Administration Committee; and

2. CAMPO update

VI. Consent Items

1. Approval of minutes for the June 27, 2016 Board Meeting.

2. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute Interlocal Agreements with suburban communities within the service area for the FY 2017 Build Central Texas program.

VII. Action Items:

1. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement (ILA) with Texas Transportation Institute for a period of five years for provision of research in a variety of areas to facilitate Capital Metro's delivery of transit services on an as needed basis in an amount not to exceed $400,000 per year.

2. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Muniz Concrete & Contracting for a Rail Maintenance Facility slab reinforcement in an amount not to exceed $165,015.

3. Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract modification with Nova Bus to purchase up to fifteen (15) MetroRapid vehicles, in an amount not to exceed $10,152,270.

Regular Meeting Agenda July 25, 2016

Capital Metropolitan Transportation Authority Updated 7/22/2016 9:56 AM

4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Downtown Gateway Partners in the amount of $2,198,127 plus a 15% contingency in the amount of $330,000 for a total contract amount not to exceed $2,528,127 to complete the design and engineering of the permanent Downtown Rail Station and related improvements.

5. Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract with Xerox Transport Solutions, Inc. to purchase Xerox on board hardware systems and installation services for up to thirty-six (36) commuter coaches, over a five-year period, in an amount not to exceed $1,232,972.

6. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Bright Horizons Family Solutions, LLC for the management of the Child Care and Learning Center's operations for $824,698 for one base year and $5,618,625 for six (6) one-year option periods for a total contract amount of $6,443,323.

VIII. Presentations:

1. Jarrett Walker: New Mobility Choices

2. Proposed Fiscal Year 2017 Budget

3. New Website and App Traveler Tools Update

IX. Reports:

1. Central Corridor Project/Connections 2025 Update

2. President/CEO Report

X. Items for Future Discussion:

XI. Adjournment

ADA Compliance

Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email [email protected] if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Juli Word, board secretary; Delia Garza, Ann Kitchen, Rita Jonse, Terry Mitchell and Pio Renteria. Board Liaison: Gina Estrada (512)389-7458, email [email protected] if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda.

Capital Metropolitan Transportation Authority MEETING DATE: 07/25/2016

Board of Directors (ID # 3498)

Approval of miniutes for the June 27, 2016 Board Meeting

Page 1

SUBJECT: Approval of minutes for the June 27, 2016 Board Meeting. FISCAL IMPACT: Does not apply. .

STRATEGIC GOAL ALIGNMENT:

2. Demonstrate regional leadership

STRATEGIC OBJECTIVE(S):

2.1 Lead public transportation and development

DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS

COUNTY OF TRAVIS RESOLUTION (ID # 3498)

Approval of miniutes for the June 27, 2016 Board Meeting

Approval of minutes for the June 27, 2016 Board Meeting. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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Board of Directors Page 1 Printed 7/20/2016


BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702

~ Minutes ~ Executive Assistant/Board Liaison Gina Estrada

512-389-7458

Monday, June 27, 2016 12:09 PM Meeting Called To Order 12:00 PM 2:30 PM Meeting Adjourned

I. Pledge of Allegiance

II. Safety Briefing

James Hoskins, Safety Program Manager, presented the monthly safety briefing. He reminded us that buses stop frequently and stressed the importance of maintaining safe following distances behind a bus.

III. Recognition

Jennifer Golech, Manager, Service Coordination, presented an award received by Capital Metro for our partnership with the Community Health Assessment/Community Health Improvement Plan (CHA/CHIP). She briefly spoke about the partnership, goals and achievements to date. Dottie Watkins, Vice President of Bus and Paratransit Services, presented the winners of the Annual Roadeo. Chair Cooper and President Watson congratulated the group and thanked them for the good work.

IV. Public Comment:

Andrea Moore, citizen, is concerned about losing the Access-A-Ride program. She stated she cannot ride fixed routes due to her disabilities. She is blind and has hearing issues. Mark Noble, citizen, spoke in favor of the Access-A-Ride program. He wants the Board to hear public input before the program is terminated. Jeanine Lineback, President, National Federation of the Blind - Austin Chapter, expressed her concerns with Capital Metro discontinuing the Access-A-Ride program due to FTA regulations. She stated reasonable notice was not provided and citizens did not have an opportunity to provide comments or input. She urged the Board to seek public input to determine how on demand needs can be met if the program is terminated. Pat Bartell, citizen, had remarks regarding FTA Circular 4710.1 guidelines. He does not want the Access-A-Ride program discontinued. Michael Zitz-Evancih - citizen, stated he wants his cell phone number provided to MetroAccess drivers so they can contact him with arrival and departure times. Carlos Leon, citizen, discussed issues he has had with driver courtesy. He feels he should be able to show his fare card to bus operators without actually giving it to them for verification purposes.

V. Advisory Committee Updates:

1. Update on the Customer Satisfaction Advisory Committee (CSAC)

Sam Sargent, Community Involvement team, gave this presentation. The CSAC received an update from Russ Chisholm, President of TMD, on the Connections 2025 initiative.

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Regular Meeting Minutes June 27, 2016

Capital Metropolitan Transportation Authority Page 2 Updated 7/20/2016 10:29 AM

2. Update on the Access Advisory Committee (AAC)

Sam Sargent, Community Involvement team, gave this presentation. The following items were discussed at this month's Access Advisory Committee meeting:

Replacement program for the Access-A-Ride service. The committee discussed a community mobility shuttle service roll out.

Heard a Quarterly Bus Stop Accessibility Update from Travis Hausmann, Capital Construction Project Manager

VI. Board Committee Updates:

1. Operations, Planning and Safety Committee

Board Member Silas, Chair of the Operations, Planning and Safety Committee, presented the report. She reviewed the actions of the committee this month including the recommendation for approval of consent items #2 and #4.

2. Finance, Audit and Administration Committee; and

Board Member Mitchell, Chair of the Finance, Audit and Administration Committee, gave the committee update. The committee heard updates on the following:

Update on the Proposed FY2017 Budget

Financial Monthly Report

Connections 2025 Update

3. CAMPO update

Board Member Mitchell, Capital Metro's CAMPO representative, gave an update from this month's CAMPO meeting. Discussion at the meeting included the following:

Proposed changes to the 2017-2020 plan

Lone Star Rail

Changing demographics

VII. Consent Items

1. Approval of minutes for the May 23, 2016 Board Meeting.

2. Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract with Silsbee Ford, utilizing the Buy Board Purchasing Cooperative, to purchase up to six (6) Ford Explorers with police package, in an amount not to exceed $197,890, to be used as security patrol vehicles.

3. Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract with LeFleur Transportation of Texas, Inc. for paratransit overflow services for a base period of 3 years with two 1-year options in an amount not to exceed $3,938,296.

(Chair Cooper pulled this item from the Consent agenda and placed it in the Action agenda) Chad Ballentine, Director of Paratransit and Operations Technology, clarified that Access-A-Ride is a non ADA taxi subsidy program. He explained the program guidelines and stated that letters announcing the program would be suspended were sent to all Access-A-Ride customers. He also mentioned that a customer satisfaction survey was sent to all program participants. In addition, the Access Committee followed up with phone calls to all participants. Lastly, he announced that a community flex shuttle service would be replacing Access-A-Ride. The program will start a month in advance prior to suspending Access-A-Ride and would be active for 1 year. Board Member Kitchen wanted to know if there would be opportunity for public comment regarding

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the community flex service program. Board Member Silas indicated the pilot program would be discussed at the July Operations Committee meeting and encouraged the public to attend. Next, Ralph Villareal, Director of Contract Oversight, briefed the Board on this item. Staff recommends contracting with LeFleur for overflow service when dedicated services have reached capacity for ADA trips. The board heard the following public comments regarding this item:

Andrea Moore, asked the Board to review LeFleur’s safety record. She stated she did not receive a phone call regarding Access-A-Ride being suspended. She commented that the survey she received was about shopping.

Pat Bartell, also expressed concerns regarding LeFleur's safety standards and added overflow vouchers should be given to Yellow Cab or VRide.

Michael Zitz-Evancik, stated LeFleur’s vehicles are difficult to enter and exit safely due to a low roof. He asked that Capital Metro be selective when choosing a service provider.

{name not given} disagreed with Chad Balllentine's comments. She stated she did not receive a phone call indicating Access-A-Ride would be terminated. She mentioned the survey she received was about shopping and it did not provide room for comments.

Lastly, Chair Cooper thanked the public for their comments. He added the Operations Committee would be meeting on July 13 and encouraged public input at that time. Board Member Silas moved to approve the resolution/Word seconded.

4. Approval of a resolution authorizing the President/CEO or her designee, to finalize and execute a contract with Queen City Railroad Construction to replace the at-grade crossing surfaces located at mileposts 72.39 (West Haul Road), 79.05, (Private Crossing), 80.96, (Brushy Creek Road), and 117.90 (Lehigh Hanson) crossings in an amount not to exceed $609,930.

VIII. Action Items:

1. Appointment of Capital Metro Secretary.

Board Member Silas nominated Board member Juli Word as the new Board Secretary. Board Member Mitchell seconded.

RESULT: ADOPTED [UNANIMOUS]

MOVER: Beverly Silas, Vice Chair

SECONDER: Terry Mitchell, Board Member

AYES: Silas, Mitchell, Word, Cooper, Kitchen, Jonse, Renteria

ABSENT: Garza

2. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an interlocal agreement with the City of Austin for the lease of one vehicle for $2,500.

Christy Willhite, Manager, Government Relations, presented this item. The Austin Police Department (APD) is undertaking a pilot program to support homeless services in our community. The City has requested the use of a retired Capital Metro paratransit van for a period of six months. The vehicle will be used to transport homeless individuals to medical and service appointments. Capital Metro has estimated that the lease of a similar vehicle with unlimited mileage is estimated to be approximately $2,500 for a six month period. The vehicle used in support of this effort would otherwise sit idle until disposal.

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RESULT: ADOPTED [UNANIMOUS]

MOVER: Rita Jonse, Board Member

SECONDER: Sabino Renteria, Board Member

AYES: Silas, Mitchell, Word, Cooper, Kitchen, Jonse, Renteria

ABSENT: Garza

IX. Presentations:

1. Connections 2025 Update

Consultant Russ Chisholm from TMD, updated the Board on the Connections 2025 plan. Discussion focused on the transit priorities results from Stakeholder Advisory Committee meetings and the online survey results. The following feedback from the Board on this draft plan will guide the plan moving forward:

Efficiently deliver services. Get to everyone who needs the service

Increase ridership and frequency - to include weekends and all day service

Balance the service with geography/demographic changes

Build more density in the corridors

Build a system to address first-mile and last-mile circulation service - perhaps by using TNCs

Expand RideShare services if possible

What can we do to meet transportation congestion?

2. Capital Metro Sustainability Efforts/Update

Rob Borowski, Sustainability Officer, gave this presentation. He provided an update on the following:

Fuel Cell Bus Update - Rider Experience and Rider Survey Results

Electric Vehicle Roadmap

APTA Conference Details. Conference is scheduled for July 24-26 in Austin

X. Reports:

1. Monthly Operations Report for April 2016

Dottie Watkins, VP of Bus and Paratransit Services, presented the April 2016 Operations Report. The report included the following:

Bus Mode - drivers recently participated in a safety awareness campaign. MV Transportation group is working on improving on time performance. In addition, miles between road calls was also discussed.

BRT - Miles between road calls was discussed, in particular air conditioning system issues.

Paratransit Service - had two non-preventable accidents.

Ride Right - Operations manager continues to address customer complaints with bus operators. Ride Right receives equal amounts of positive and negative complaints. Board member Kitchen wanted to know what type of complaints we are receiving. The two top complaints are hazardous driving and personal courtesy/behavior complaints. Board member Kitchen is concerned with the hazardous driving complains and would like additional details regarding these incidents. Staff will provide additional details to the committee.

Rail - Speed reductions due to track maintenance impacted on time performance.

Overall Score Customer Satisfaction Index: 7.35 Lastly, Board Silas commented on Slide 3/BRT. She wanted to know what NOVA (bus manufacturer) is doing regarding the air conditioning system issue. NOVA is not involved as this is not a fleet wide issue. However, we are working with the original manufacturer of the air conditioner component to address the issue.

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2. President/CEO Updates

President Watson presented her report. The president's report included the following:

New Transit Oriented Development Guide recently updated by staff. The guide provides specifics on TOD planning principles.

Smart Trips pilot program that is focused on providing individual tools to assist with alternative commuting for households in the target area.

Recognized two of our Planning staff who received their AICP certification this month.

XI. Items for Future Discussion:

XII. Adjournment

ADA Compliance

Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email [email protected] if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Delia Garza, Ann Kitchen, Rita Jonse, Terry Mitchell, Sabino Renteria and Juli Word. Board Liaison: Gina Estrada (512)389-7458, email [email protected] if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda.

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Build Central Texas Program ILA

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute Interlocal Agreements with suburban communities within the service area for the FY 2017 Build Central Texas program. FISCAL IMPACT: The funding for these agreements will be included in the FY 2017 proposed budget. .


3. Demonstrate the value of public transportation in a dynamic community


3.3 Strengthen community relationships 3.4 Actively engage the communities we serve (employees citizens riders etc.)

EXPLANATION OF STRATEGIC ALIGNMENT: This interlocal agreement outlines the terms and conditions under which suburban communities in Capital Metro’s service area are eligible to receive funding under the Build Central Texas (BCT) program that will help support public transportation in Central Texas. BUSINESS CASE: The current ILAs for the BCT program will end in FY 2016. A new ILA is needed for FY 2017. The term is recommended for a period of three years plus three one-year optional extensions. These ILAs are intended to provide support of the transportation infrastructure in the suburban communities by providing funding for their transportation system improvement projects. COMMITTEE RECOMMENDATION: This agenda item was presented to and is recommended for approval by the Finance, Audit, and Administration Committee on July 13, 2016. EXECUTIVE SUMMARY: Six suburban communities are currently participants in the BCT program. These communities include: Jonestown, Lago Vista, Manor, Point Venture, San Leanna and Volente. Volente voted in May 2016 to withdraw from the service area resulting in five communities for FY 2017. The current ILAs with the communities will end in FY 2016. Minor changes to the ILAs are recommended, including the process and documentation associated with project completion. Documentation must be retained by each participating city to provide evidence of project completion before receiving final payment. Capital Metro will reserve the right in the ILA to perform an inspection of any project if deemed necessary. The current ILA provides for advance payment to a participating community for half of its annual funding after Capital Metro’s annual budget has been approved by the Board of Directors and the ILA has been executed by both parties. No further payment is made until the project(s) have been completed.

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Currently, the Board of Directors funds the BCT program annually in the total amount of $250,000. Communities are notified of their proportionate share after the annual budget has been adopted and are also asked to provide an update on projects that are underway, as well as any new projects that are planned for the upcoming year. In previous years, Capital Metro has allocated funds to the participating communities based on population. Going forward, staff recommends a methodology that considers the amount of sales tax contributed by the community compared to the cost of services provided to help assure a more equitable allocation. The ILAs are attached. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Chapter 791 of the State of Texas Government Code encourages governmental entities to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another. In doing so, local governments are permitted to forego the requirements of full and open competition and contract directly with one another. RESPONSIBLE DEPARTMENT: Finance

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Build Central Texas Program ILA

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors desires to approve the attached Build Central Texas Program Interlocal Agreements with suburban communities in the service area. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute Interlocal Agreements with suburban communities in the service area for the Build Central Texas Program. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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Build Central Texas Interlocal Agreement Draft-SJ-07062016

INTERLOCAL AGREEMENT

BETWEEN


&

SUBURBAN COMMUNITIES

BUILD CENTRAL TEXAS

STATE OF TEXAS §

§

COUNTY OF TRAVIS §

This Interlocal Agreement (“Agreement”) is entered into by and between the (Community Name and Legal

Status) (hereinafter “the Suburban Community”) and Capital Metropolitan Transportation Authority (“Capital

Metro”) a transportation authority and political subdivision organized under Chapter 451 of the Texas

Transportation Code, collectively referred to as the “Parties”.

I. Recitals

Whereas, this Agreement is authorized and governed by the Interlocal Cooperation Act, Chapter 791 of the

Texas Government Code;

Whereas, each Party represents and warrants that in the performance of its respective obligations as set forth

in this Agreement, it is carrying out a duly authorized governmental function that it is authorized to perform

individually under the applicable statutes of the State of Texas or its charter;

Whereas, Capital Metro has developed the Build Central Texas Program – Suburban Communities Program

(“BCT Program”) to meet the transportation infrastructure needs of the Suburban Communities and adopted

Suburban Communities Program Procedures and Guideline (“BCT Program Guidelines”) to govern the BCT

Program;

Whereas, the Parties now desire to enter into a mutually beneficial agreement that meets the transportation

mobility needs of both Parties;

Whereas, the Parties agree that the compensation paid to the Suburban Community in this Agreement are in

amounts that fairly compensate the Suburban Community Performing for the services or functions described

herein, and are made from current revenues available to Capital Metro; and

NOW THEREFORE, in consideration of mutual covenants and agreements contained herein, the Parties agree

to the terms and conditions below as evidenced by the signatures of their respective authorized representatives.

II. Build Central Texas

A. Funding Allocation and Scope of Work

1. The Capital Metro Board of Directors (“Capital Metro Board”) is expected to allocate funds for the

BCT Program for each fiscal year during the term of this Agreement. There is no guarantee that the

Capital Metro Board will allocate any funds in any fiscal year. The Capital Metro Board may eliminate

funding for the BCT Program as part of its annual budget appropriation for each fiscal year, and in

such event, no funds will be available under this Agreement. If any funds are allocated to the BCT

Program, Capital Metro staff will notify Suburban Community of the amounts allocated to Suburban

Community and the terms and conditions of this Agreement will apply.

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2. Exhibit A contains the BCT Program Guidelines (“Suburban Communities Program Procedures and

Guidelines”) and is attached hereto and incorporated herein for all purposes. Exhibit A sets forth the

rules and regulations governing participation in the BCT Program and payments to be made to

Suburban Community under this Agreement. Payments to Suburban Community are expressly

contingent upon Suburban Community’s strict compliance with the BCT Program Guidelines. Capital

Metro, reserves the right, in its sole discretion to make amendments to the BCT Program Guidelines

from time to time.

3. Once Capital Metro staff notifies the Suburban Community of a fiscal year allocation under this

Agreement, the Suburban Community shall submit to Capital Metro a proposed project list for that

fiscal year. The proposed project list must be submitted on or before November 30th of each fiscal

year funded under this Agreement that does not exceed the fiscal year allocation. The project list shall

define the scope of work and the schedule for the services to be provided by Suburban Community.

Upon request, Suburban Community may be required to submit to Capital Metro additional project

details and timelines. Capital Metro has the right to reject any submitted project. Any project not

rejected by Capital Metro shall be deemed approved.

4. If a project list for any fiscal year is not submitted to Capital Metro by the end of the calendar year in

which funds are allocated, then such fiscal year funds are forfeited.

5. Projects must be completed within two (2) years of the commencement of Capital Metro’s fiscal year

for which it was allocated.

B. Obligations of Suburban Community

1. Upon request, provide Capital Metro all documentation pertaining to any approved project, including

pre-construction or construction meeting minutes; copies of pay applications; change orders; progress

reports; photographs; payment vouchers; and project close-out documents.

a. Maintain regular communication with Capital Metro.

b. If requested, provide Capital Metro with all requested documentation needed to conduct a project

audit. In the event Capital Metro determines that fiscal year funds were not spent on an approved

project, then upon demand, the Suburban Community shall reimburse Capital Metro for any funds

identified by in such audit as not spent on an approved project.

c. Ensure all pedestrian projects and policies developed through the BCT Program are developed in

accordance with the requirements of the Americans with Disabilities Act.

d. Notify Capital Metro or its representative when the project is complete or substantial completed.

e. Upon request, arrange a site visit to allow Capital Metro or its representative an opportunity to

inspect a project.

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III. Review and Development of Transit Regulations

The Suburban Community and Capital Metro agree to review and consider changes to the current land

development regulations of the City, County or Village as necessary to ensure transit friendly or transit

oriented development.

IV. Disadvantaged Business Enterprise Goals

In order to advance efforts by Capital Metro and the Suburban Community to increase the participation of

small businesses in publicly funded projects, Small Business Enterprise (SBE) participation is strongly

encouraged. Each Suburban Community may set SBE goals on procurements using its own "Small Business

Program" or the Suburban Community may follow Capital Metro’s SBE program.

V. Payments

A. Capital Metro shall make payments to the Suburban Community, under this Agreement, in accordance

with the schedule listed below.

B. A check for fifty-percent (50%) of each fiscal year allocation under this Agreement shall be mailed to

the Suburban Community upon approval of the project list for the fiscal year in which funds are allocated.

A check for the remaining fifty-percent (50%) of the allocated amount for any fiscal year shall be mailed

to the Suburban Community upon submission of an invoice from the Suburban Community, together

with satisfactory documentation of completion of all approved projects for which funds have been

allocated. Capital Metro shall pay all invoices in accordance with Texas Prompt Payment Act, Chapter

2251, Texas Government Code.

C. Capital Metro shall pay all invoices from revenue that is currently available to Capital Metro.

VI. Term and Termination

A. The initial term of this Agreement is from the date of the last Party to sign (“Effective Date”) through

September 30, 2019. Capital Metro may, in its sole discretion, exercise the option to extend this

Agreement for up to two (2) additional one (1) year periods contingent upon the availability of funding.

Notwithstanding the termination or expiration of the Agreement, certain provisions e.g., indemnification,

right to audit, shall survive the termination or expiration of the Agreement. Any subsequent optional

renewal will be mutually agreed to by the Parties. Notwithstanding anything to the contrary, the Parties

may mutually agree to terminate this Agreement at any time.

B. This Agreement is subject to termination or cancellation, without penalty to either Party, either in whole

or in part, subject to the availability of funds. If for any fiscal year, funds are not appropriated or allocated

by one of the Parties to this Agreement, for such Party’s performance of its obligations under this

Agreement, this Agreement shall become void and the Party shall promptly give notice to the other Party

that funds were not appropriated or allocated.

C. If Capital Metro becomes subject to a legislative change, revocation of statutory authority, or lack of funds

which would render Capital Metro’s performance under this Agreement impossible or unnecessary, this

Agreement will be terminated or cancelled and be deemed null and void. In the event of a termination or

cancellation under this Part, Capital Metro will not be liable to Suburban Community for any damages,

which are caused or associated with such termination, or cancellation.

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VII. General Provisions

A. Successors and Assigns. This Agreement will be binding upon and inure to the benefit of the Parties and

their successors and assigns, including without limitation, any receivers, administrators, or trustees in

bankruptcy.

B. Severability. If any provision of the Agreement will, for any reason, be held to violate any applicable law,

and so much of the Agreement is held to be unenforceable, then the invalidity of such a specific provision

will not be held to invalidate any other provisions, which other provisions will remain in full force and

effect unless removal of said invalid provisions destroys the legitimate purpose of the Agreement, in which

event the Agreement will be canceled.

C. Cooperation. The Parties to this Agreement agree to cooperate at all times in good faith to effectuate the

purposes and intent of this Agreement.

D. Independent Contractor. This Agreement will not be construed as creating an employer- employee

relationship, a partnership, or a joint venture between the Parties.

E. Entire Agreement. This Agreement, together with Exhibit A represents the complete and entire agreement

between the Parties respecting the matters addressed herein, and supersedes all prior negotiations,

agreements, representations, and understanding, if any, between the parties respecting the subject of this

Agreement. .

F. No Amendment of Other Agreements. Unless otherwise expressly stipulated in this Agreement, this

Agreement is separate from and is not an amendment or modification of any other agreement between the

parties.

G. Applicable Law. This Agreement will be governed by and construed in accordance with the laws of the

State of Texas, exclusive of its choice of law provisions. Both parties recognize that the Suburban

Community and Capital Metro are subject to the Texas Public Information Act (“TPIA”) and unless

accepted by that Act, documents and information in the Suburban Community’s and Capital Metro’s

possession are subject to public disclosure.

H. Venue. Venue for any action arising under this Agreement will be in Travis County, Texas.

I. Interpretation of Laws and Authorities. All federal and state contractual provisions, as applicable, will be

included in any corresponding contracts or procurements by the Parties. The Parties shall be responsible

for the settlement of all contractual and administrative issues arising out of procurement entered into by

the individual Party in support of the contract work. The Parties will retain responsibility for ensuring

that the performances rendered under any subcontracts comply with all requirements of this Agreement

as if the respective Party, entering into the subcontract, rendered such performances. In no event does this

provision relieve each Party of its individual responsibility for ensuring that the services rendered under

all subcontracts are rendered in compliance with this Agreement.

J. Notices. Any notice given hereunder by either Party to the other will be in writing and may be effected

by personal delivery in writing or by registered or certified mail, return receipt requested when mailed to

the proper Party, at the following addresses:

Suburban Community:

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Capital Metro:

Capital Metro

2910 East 5th Street

Austin, Texas 78702

K. THE PARTIES AGREE THAT EACH GOVERNMENTAL ENTITY IS RESPONSIBLE FOR ITS

OWN PROPORTIONATE SHARE OF ANY LIABILITY FOR THE NEGLIGENT ACTS OR

OMISSIONS OF ITS EMPLOYEES, AGENTS, CONTRACTORS, OR SUBCONTRACTORS

ARISING OUT OF, CONNECTED WITH, OR AS A CONSEQUENCE OF ITS PERFORMANCE

UNDER THIS AGREEMENT.

NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, SPECIAL,

INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT

LIMITED TO LOSS OF BUSINESS, REVENUE, PROFITS, OR OTHER ECONOMIC

ADVANTAGE), HOWEVER IT ARISES, WHETHER IN AN ACTION OF CONTRACT,

NEGLIGENCE, TORT OR OTHER ACTION, ARISING OUT OF OR IN CONNECTION WITH

THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY THEREOF.

L. The Suburban Community’s duly authorized representative and the Capital Metro President/CEO will

have the authority to negotiate and execute amendments to this Agreement without further action or action

from their respective governing bodies, but only to the extent necessary to implement and further the clear

intent of the respective governing bodies’ approval, and not in such a way as would constitute a substantive

modification of the terms and conditions hereof or otherwise violate Chapter 791 of the Texas Government

Code. Any amendments that would constitute a substantive modification to the Agreement must be

approved by the governing bodies of the Parties.

VIII. Signatories

This Agreement is hereby accepted and agreed to by the following individuals or officers who are duly

authorized to bind the Parties as set forth above:

Capital Metropolitan

Transportation Authority

(Suburban Community)

By: By:

Linda S. Watson Printed Name:

President/CEO Title:

Date: Date:

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EXHIBIT A

BCT Program Guidelines

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Texas Transportation Institute Renewal Agreement

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement (ILA) with Texas Transportation Institute for a period of five years for provision of research in a variety of areas to facilitate Capital Metro's delivery of transit services on an as needed basis in an amount not to exceed $400,000 per year. FISCAL IMPACT: Funding is proposed in the Strategic Planning and Development Budget to support work under this agreement in the fiscal year 2017, and will be programmed in future budget years. .


2. Demonstrate regional leadership


2.2 Pursue service expansion opportunities

EXPLANATION OF STRATEGIC ALIGNMENT: Having access to research capacity at one of the leading transportation institutes in the country helps Capital Metro to make better decisions and provide improved services to the community. BUSINESS CASE: Texas Transportation Institute (TTI) has the ability to augment

Capital Metro staff with specific research topics and associated work in a cost-effective

manner. As a public non-profit with access to talented graduate researchers, they offer

the agency the ability to access resources that would otherwise be difficult to obtain for

comparable costs.

COMMITTEE RECOMMENDATION: This agenda item will be presented to the full board.

EXECUTIVE SUMMARY: Capital Metro has maintained an agreement with The Texas Transportation Institute (TTI) at Texas A&M University System since before 2011 so that the Authority can access transportation knowledge, expertise and research capabilities to support its mission, goals and objectives. The current five-year agreement expires in October 2016 and the purpose of this item is to renew the agreement for five more years. Capital Metro uses a task order process to access the Texas Transportation Institute (TTI) resources on an as-needed basis. Over the past agreement period, individual task orders have generally been in the $10,000-40,000 range, with no task order larger than $125,000. Annual expenditures have remained below the $250,000 annual limit as established by the board. However, while there is no obligation to use this agreement or expend funds and funding is subject to annual budgeting processes, staff recommends increasing that limit to $400,000 per year to provide additional flexibility in the event of additional need for Texas Transportation Institute (TTI) support during the proposed five-year agreement period.

Texas Transportation Institute (TTI) seeks and provides solutions to the problems and

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challenges facing all modes of transportation. TTI is recognized as one of the finest higher education-affiliated transportation research agencies in the nation and helps prepare students for transportation careers.

The mission of Texas Transportation Institute (TTI) is to solve transportation problems through research, to transfer technology, and to develop diverse human resources to meet the transportation challenges of tomorrow. In pursuing this mission, TTI undertakes a broad-based, multi-modal program of research, development and technology transfer.

Texas Transportation Institute (TTI) provides research consistent with its mission in the following areas:

· Design, Construction and Maintenance

· Environment

· International Border Operations

· Multimodal Operations

· Passenger and Freight Movement

· Pavements and Materials

· Policy, Planning and Economics

· Safety and Human Factors

· Security

· Structures and Roadside Safety

· Technology Transfer

The specific projects under this Interlocal Agreement will be defined using a task order approach. Any specific task orders that exceed $150,000 will require additional approval by the board. During FY2016, Capital Metro anticipates utilizing TTI to provide an assessment and possibly pathway to transition to electric-powered buses; to assist the agency with the development and implementation of grant opportunities; and to support the agency with other efforts where supplemental expertise and/or resources are required.

DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Chapter 791 of the State of Texas Government Code encourages governmental entities to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another. In doing so, local governments are permitted to forego the requirements of full and open competition and contract directly with one another.

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RESPONSIBLE DEPARTMENT: Planning & Development RESPONSIBLE DEPARTMENT: Planning & Development

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Texas Transportation Institute Renewal Agreement

WHEREAS, the Board of Directors and Capital Metro management recognize the need to make decisions based on real world research that the Authority is able to implement; and WHEREAS, Texas Transportation Institute's mission is to solve transportation problems through research and technology transfer; and WHEREAS, Capital Metro intermittently has the need for technical assistance with research and technology transfer to supplement the transportation decision making process. NOW, NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute an Interlocal Agreement (ILA) with Texas Transportation Institute (TTI) for a period of five years for provision of research in a variety of areas to facilitate Capital Metro's delivery of transit services on an as needed basis in an amount not to exceed $400,000 per year. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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Rail Maintenance Facility Slab Reinforcement

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Muniz Concrete & Contracting for a Rail Maintenance Facility slab reinforcement in an amount not to exceed $165,015. FISCAL IMPACT: Funding for this action is available in the FY2016 Capital Budget. .


1. Deliver the best possible customer experience


1.1 Promote a culture of safety 1.2 Improve system reliability and convenience

EXPLANATION OF STRATEGIC ALIGNMENT: The reinforcement of the Rail Maintenance Facility slab floor will ensure continued safe lifting operations for Diesel Multiple Unit (DMU) maintenance.

BUSINESS CASE: The funding for this project is included in the FY2016 budget and is necessary to ensure safe lifting operations for DMU maintenance.


EXECUTIVE SUMMARY: Engineering analysis has determined the need to reinforce certain areas of the Rail Maintenance Facility slab to ensure continued safe lifting operations for the Diesel Multiple Units (DMU). This construction contract is to add additional structural support below the key DMU jacking points and fill any identified voids below the slab.

DBE/SBE PARTICIPATION: The contractor will exceed the goal utilizing the following SBE contractors. The goal is 5%

SBE SERVICE/PRODUCT %

Prime is an SBE Concrete construction 81

PROCUREMENT: On 5/24/16 an Invitation for Bids was issued and formally advertised.

By the closing time of June 28, 2016 prior to 3:00 p.m. two bids were received:

Muniz Concrete & Contracting $165,015.00

Jay Reese Contractors $196,112.50

Muniz Concrete & Contracting has submitted the lowest bid and was determined to be a

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responsible bidder. The price was determined to be fair and reasonable based on

adequate competition. The contract is a fixed price contract. The term is 90 days from

the Notice to Proceed.

RESPONSIBLE DEPARTMENT: Capital Projects

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Rail Maintenance Facility Slab Reinforcement

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide safe system operations and maintenance for employees and the general public; and

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to reinforce the Rail Maintenance Facility slab to ensure continued safe Diesel Multiple Unit (DMU) lifting operations.

NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract with Muniz Concrete and Contracting in an amount not to exceed $165,015 for a Rail Maintenance Facility slab reinforcement. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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MetroRapid Vehicle Purchase Modification

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract modification with Nova Bus to purchase up to fifteen (15) MetroRapid vehicles, in an amount not to exceed $10,152,270. FISCAL IMPACT: Funding is identified in the current five-year capital improvement plan in FY 2019. Funding will be included in the FY 2017 budget to accelerate the purchase of additional MetroRapid vehicles and is contingent upon approval of the FY2017 Capital Budget. .




1.2 Improve system reliability and convenience 1.3 Ensure an attractive and accessible transit environment

EXPLANATION OF STRATEGIC ALIGNMENT: This agenda item is in alignment with delivering the best possible customer service and demonstrating regional leadership. The additional buses will bring service to additional stops and increase frequency of service, creating a more convenient and attractive transit system.

BUSINESS CASE: Capital Metro has identified the need to purchase additional vehicles in order to successfully enhance the existing MetroRapid system. COMMITTEE RECOMMENDATION: This agenda item will be presented to the full board. EXECUTIVE SUMMARY: Capital Metro is planning enhancements to the MetroRapid system which include improvements to service frequency. To implement those improvements, additional vehicles are necessary. Capital Metro has an existing contract with Nova Bus with available options. The vehicles will be identical in configuration to the existing fleet. This new order will include eight (8) forty-foot MetroRapid vehicles and seven (7) sixty-foot MetroRapid vehicles. DBE/SBE PARTICIPATION: DBE goals do not apply due to solicitation requires a Transit Vehicle Manufacturer Certificate (TVM) PROCUREMENT: On November 10, 2010, the Capital Metro Board of Directors approved a contract with Nova Bus for the MetroRapid BRT Bus Purchase via Resolution CMTA-2010-88, including the purchase of up to twenty-two (22) sixty-foot and up to eighteen (18) forty-foot BRT style buses and spare components in an amount not to exceed $27,224,458. The new bus order will consist of eight (8) forty-foot MetroRapid vehicles and seven (7) sixty-foot MetroRapid vehicles. The Contract

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amount is increased by $10,152,270 to $37,376,728 by this resolution. The Contract term is not changed. RESPONSIBLE DEPARTMENT: Bus & Paratransit Services

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


MetroRapid Vehicle Purchase Modification

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to pursue service expansion opportunities and create an accessible and convenient transit system; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to purchase additional buses to meet the increased service plan. NOW, THEREFORE, BE IT RESOLVED that the President/CEO, or her designee, is authorized to execute a contract modification with Nova Bus to purchase up to fifteen (15) MetroRapid buses, in an amount not to exceed $10,152,270. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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Downtown Station Improvements Award Contract for Final Design and Engineering

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Downtown Gateway Partners in the amount of $2,198,127 plus a 15% contingency in the amount of $330,000 for a total contract amount not to exceed $2,528,127 to complete the design and engineering of the permanent Downtown Rail Station and related improvements. FISCAL IMPACT: Funding for this action is available in the FY2016 Capital Budget. .




1.3 Ensure an attractive and accessible transit environment 1.4 Deliver a customer-friendly experience through our people and system

EXPLANATION OF STRATEGIC ALIGNMENT: Executing this agreement will allow Capital Metro to complete the design of the permanent Downtown Rail Station and related improvements. This will provide increased service and capacity, plus greater access to transit in a safe, accessible and customer friendly environment. BUSINESS CASE: The funding for this item is included in the FY 2016 Capital Budget and the five year Capital Improvement Plan (CIP). COMMITTEE RECOMMENDATION: This agenda item will presented to the full board.

EXECUTIVE SUMMARY: The Texas Department of Transportation awarded a $50 million grant to Capital Metro for the purpose of purchasing four new commuter rail vehicles and constructing a permanent Downtown Rail Station.

Capital Metro has completed 30% design drawings, reports, and estimates for the Downtown Rail Station using the services of a previous design architect/engineer. That architect/engineer is precluded from completing the designs of the project due to contract limitations. The execution of this agreement will allow Capital Metro to obtain the services of a new design architect/engineer to complete the design of the Downtown Rail Station as needed to fully execute the project.

DBE/SBE PARTICIPATION: The contractor will exceed the goal utilizing the following DBE contractors. The goal is 12%

SBE SERVICE/PRODUCT $ %

Alliance Transportation Project management. Roadway and 17

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Group traffic engineering

Amelia Lopez Consulting

LLC

Permitting 2

Baer Engineering and

Environmental Consulting,

Inc.

Asbestos/lead-based paint surveys

and Hazmat testing

1

Cox / McLain

Environmental Consulting

Inc.

NEPA compliance; environmental 3

Encotech Engineering

Consultants, Inc.

Structural, mechanical, electrical

and plumbing engineering

2

McCann Adams Studio Urban design / canopy design and

streetscape design

4

McGray & McGray Land

Surveyors, Inc.

Surveying 1

Rifeline, LLC Public involvement strategies,

citizen engagement committees

3

PROCUREMENT: On March 23, 2016 a request for Statements of Qualifications was issued and formally advertised. By the closing date of April 21, 2016, 3 submittals were received. Submittals were rated based on the following factors:

(1) The offeror’s demonstrated understanding of the project undertaking, the proposed work plan for the performance of the work, proposed solutions to key issues, and the technical approach proposed by the offeror;

(2) Experience and qualifications of the project team members on transit

projects of a similar size, scope, complexity and nature; (3) The offeror’s abilities, experience, and proven past performance in

successfully completing complex public projects within the City of Austin downtown area, specifically in regards to permitting, stakeholder coordination, public input process, and coordination with adjacent projects and property owners;

(4) The offeror’s demonstrated, relevant work experience and capabilities of the

firm as a whole on transit projects of a similar size, scope, complexity and nature; and (5) The offeror’s abilities, proven past performances, and available resources to

effectively manage and successfully meet aggressive project schedules. The submittal from Downtown Gateway Partners was rated highest, all factors considered. Capital Metro has negotiated and finalized pricing based on cost and market evaluation of the hourly rates, overhead and profit for similar services. The contract is a fixed price contract. The period of performance is thirty (30) months from the Notice to Proceed.

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Total amount of award: $2,198,127 15% contingency: $ 330,000 Total amount: $2,528,127 RESPONSIBLE DEPARTMENT: Capital Projects

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Downtown Station Improvements Award Contract for Final Design and Engineering

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to design, build, operate and maintain a permanent Downtown Rail Station.

NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract with Downtown Gateway Partners in the amount of $2,198,127 plus a 15% contingency in the amount of $330,000 for a total contract amount not to exceed $2,528,127 to complete the design and engineering of the permanent Downtown Rail Station and related improvements. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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CAD/AVL Installations Resolution

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract with Xerox Transport Solutions, Inc. to purchase Xerox on board hardware systems and installation services for up to thirty-six (36) commuter coaches, over a five-year period, in an amount not to exceed $1,232,972. FISCAL IMPACT: Funding for this action is available in the FY2016 capital budget and five-year capital improvement plan. .




1.2 Improve system reliability and convenience 1.3 Ensure an attractive and accessible transit environment 1.4 Deliver a customer-friendly experience through our people and system

FISCAL IMPACT: Funding for this action is available in the FY2016 Capital Budget and five-year Capital Improvement Plan (CIP).

STRATEGIC GOAL ALIGNMENT: 1. Deliver the best possible customer experience STRATEGIC OBJECTIVES: 1.2 Improve system reliability and convenience,1.3 Ensure an attractive and accessible transit environment,1.4 Deliver a customer-friendly experience through our people and systems

EXPLANATION OF STRATEGIC ALIGNMENT: This agenda item is in alignment with delivering the best possible customer experience by providing passengers real time information about their trips, generating data to be used in schedule and route analysis, and generating data to be used in service provider oversight.

BUSINESS CASE: As Capital Metro purchases new buses, it is necessary to outfit them with equipment that is compatible with the current system. Capital Metro determined that contracting directly with Xerox for installation provided an economic advantage over having the bus manufacturer perform the installation.


EXECUTIVE SUMMARY: Capital Metro has an existing contract to purchase new over-the-road coaches to meet the growing needs of commuter service. This purchase will provide for the materials and installation of the Computer Aided Dispatch / Automatic Vehicle Location (CAD/AVL) systems into these new vehicles as they are received.

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DBE/SBE PARTICIPATION: Due to the nature of the solicitation a DBE goal was not established on this project. DBE PARTICIPATION: Due to the nature of the solicitation a DBE goal was not established on this project. PROCUREMENT: On May 26, 2016 a NOTICE OF INTENT TO AWARD SOLE SOURCE was published for two weeks on DemandStar as well as on the Lobby at 2910 E. 5th Street, Austin, TX 78702 and on Capital Metro’s website. This sole source requirement meets the conditions of FAR 13.106-1(b) (2); only one responsible source has been identified as reasonably available to perform enhancements to the proprietary Xerox Transport Solutions’ Computer Aided Dispatch / Automatic Vehicle Location (CAD/AVL) system. Xerox Transport Solutions, Inc. submitted its technical and price proposals on 07/12/2016. A cost analysis of the price proposal was performed and the price has been determined fair and reasonable. The base period of performance is one year with five (5) twelve-month extension options. 1) Lot of six (6) buses, parts and installation: $146,667 Cost per bus: $ 24,445 2) Subsequent purchases in lots of six (6), for a total of thirty (30) parts and installation: $1,086,304 Cost per bus: $ 36,210 Grand total thirty-six (36) buses: $1,232,972 RESPONSIBLE DEPARTMENT: Bus & Paratransit Services

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


CAD/AVL Installations Resolution

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to utilize on-board computer technologies to enhance the customer experience; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to purchase the materials and installation services for the new buses, NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to execute a contract with Xerox Transport Solutions, Inc. to purchase Xerox on board hardware systems and installation services for up to thirty-six (36) commuter coaches, over a five-year period, in an amount not to exceed $1,232,971. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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Child Care and Learning Center Management Contract Resolution

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Bright Horizons Family Solutions, LLC for the management of the Child Care and Learning Center's operations for $824,698 for one base year and $5,618,625 for six (6) one-year option periods for a total contract amount of $6,443,323. FISCAL IMPACT: Funding for this action is available in the FY2016 Operating Budget. .


4. Continue to improve organizational practices and develop staff


4.2 Enhance organizational development

EXPLANATION OF STRATEGIC ALIGNMENT: The Child Care and Learning Center (Center) was opened in 2006 to attract and retain employees with child care needs so that the employee would be able to work closely to their young children and have assurance that they are receiving high quality early childhood education. This gives employees the peace of mind that their child’s developmental needs are being met and they can easily visit them during the day. This contributes to employee higher morale and job focus. BUSINESS CASE: The funding for this project is included in the approved FY 2016 Operating Budget and 80% or more of the cost is reimbursed by the parents through enrollment fees and tuition. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit, and Administration Committee on July 13, 2016.

EXECUTIVE SUMMARY: The Center opened May 2006. Over the course of the contract, the agency opened the facility to the community in order to maintain a full center and to provide child care services in the area that was currently unavailable. The Center is currently at or near capacity with approximately 62 full-time equivalents. The Center serves children and grandchildren of Capital Metro and service provider employees and community children whose parents work or live close to the Capital Metro Pleasant Valley offices. Maintaining the Center allows Capital Metro to provide an important benefit to our employees and to fill a child care void in the community.

DBE/SBE PARTICIPATION: Any DBE participation will be captured as race neutral. PROCUREMENT: On February 22, 2016, a Request for Proposals was issued and formally advertised. There was one (1) proposal received by the closing date of March 23, 2016.

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The proposal was evaluated based on the following criteria:

Past performance with the management of onsite employer sponsored center.

The offeror’s qualifications and experience for similar projects of the firm as a whole and of specific project team members.

Methodology and quality of the work plan which include the staffing services, curriculum development and center operations.

Demonstrated ability to obtain and maintain National Association Accreditation Commission (NAC) accreditation and Adult Care Food Program (CACFP).

The contract is a fixed price contract. The contract is for one base year period with six (6) twelve (12) month extension option periods. The pricing for the base and option period is: Base Year $ 824,698 Option 1 $ 855,706 Option 2 $ 886,521 Option 3 $ 918,397 Option 4 $ 951,373. Option 5 $ 985,490 Option 6 $1,021,138 Grand total 7 years $6,443,323

RESPONSIBLE DEPARTMENT: Human Resources

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Child Care and Learning Center Management Contract Resolution

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to provide a benefit that gives access to affordable child care and learning experiences for employees' children and the community; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to outsource the management of the Center to a third party. NOW THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract with Bright Horizons Family Solutions, LLC for the management of the Child Care and Learning Center's operations for $824,698 for one base year period and $5,618,625 for six (6) one-year option periods for a total contract amount of $6,443,323. ________________________ Date: July 25, 2016 Secretary of the Board Juli Word

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Jarrett Walker: New Mobility Choices

Page 1

TITLE: Jarrett Walker: New Mobility Choices Jarrett Walker will discuss the future of transit in a world of new mobility choices

including autonomous vehicles.

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Proposed Fiscal Year 2017 Budget

Page 1

TITLE: Proposed Fiscal Year 2017 Budget Staff will present a powerpoint that summarizes the key elements of the proposed FY2017 budget. Staff will also review the remainder of the budget calendar leading up to adoption of the budget in September, including a process for addressing Board questions about the budget.

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New Website & App Traveler Tools Update

Page 1

TITLE: New Website and App Traveler Tools Update Dan Dawson, Vice President of Marketing and Communications, will make a presentation on the new Capital Metro website and traveler tools.

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Board of Directors Meeting – July 25, 2016

capmetro.org 1

Website & App Redesign Project

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By the Numbers


Ride with smartphones

5,714,462 6,316,224

2014 2015

10.5%User Sessions

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By the Numbers


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By the Numbers – Cap Metro App


4.7 million ticket sales

84,000 User Accounts

247,000 Downloads

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User Experience Testing


“You’ve got to start with the customer experience and

work back towards the technology –

not the other way around.” -Steve Jobs

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Example – UX Research Test Case


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User Experience Testing: Top Findings


Difficulty with homepage:

Information Overload, page

crowding, multiple “calls to

action” & irrelevant

information

Complicated Trip Planner:

Most participants so

confused by Trip Planning steps,

they left experience

empty-handed

Schedules & Maps:

Wanted interactive &

easier to understand

schedules and maps

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The Solution


Design for the user EXPERIENCE

1. UsefulContent, features & functions the user needs

2. UsableEasy to use & intuitive

3. DesirableEngaging, delightful & compelling

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What’s new?


Current website vs. New website

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Website Redesign – Design Principles

• ‘White space’

• Decluttered

• Streamlined information

• Local photos for personal feel

• Brand consistency


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Website Redesign


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Website Redesign


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Website Redesign – Accessibility

• Consistent with the Americans with Disabilities Act (ADA)

• Real-world blind/low-vision tested

• “Hidden” controls for screen-reader

• Accessibility built into every page

• High-contrast graphics, bigger buttons

• Accessible documents on website


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Responsive Wireframes - Desktop

capmetro.org | CMTA Website/App UX Redesign 16

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Responsive Wireframes – Mobile & Tablet


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New Traveler Tools - HaCon

German developer in 30 countries worldwide, first US launch


New Maps

Walking Time

Drop Pins

Updated App Features

Track Your Trip

More Stop Details

Customize Results

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New Traveler Tools


Current App vs. New App

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Features: Walking Time


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Features: Next Departure


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Features: Detailed Maps


System Map Predictive Live Map

Trip plan

Live Dot

Drop pin

Select type

Heat Map

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Features: Detailed Maps


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Features: Favorite Stops, Trips, Settings


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Web & App Redesign Timeline


August

Website preview

Customer survey

Advisory committee

updates

New app brochures

September

New capmetro.orgwebsite live

Multi-modal Trip Plannerlive this Fall

July

Customers update their

app to use new

traveler tools

Survey customers

New online app tutorial

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What’s Next?


Integrated Multi-Modal Options: B-cycle

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NEXT: Multi-Modal


Integrated Trip Planner & Fares

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Website Redesign - Live Demo

See for yourself!


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Thank you!



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Central Corridor Project/Connections 2025 Update

Page 1

TITLE: Central Corridor Project/Connections 2025 Update

9.1

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july 25 board meeting

Documents