july 27 2015 board of education cincinnati, ohio ......the policy committee met on tuesday, july 14,...

July 27 2015

BOARD OF EDUCATION CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

July 27, 2015

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 486 Recess into Executive Session . . . . . . . . . . . . . 486 Adjourn from Recess . . . . . . . . . . . . . . . 486

July 27 486. 2015

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special public session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, July 27, 2015 at 6:06 p.m., President Kuhns in the chair. The pledge to the flag was led by President Kuhns.

ROLL CALL Present: Members Bates, Bolton, Copeland-Dansby, Hoffman, Nelms, President Kuhns (6) Absent: Minera (1) Assistant Superintendent Bill Myles was present.

RECESS INTO EXECUTIVE SESSION

Mr. Minera moved and Ms. Bolton seconded the motion that the Board recess into executive session at 6:08 p.m. to discuss Sale of Property at Competitive Bidding; and Employment of a Public Employee or Official. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Nelms, President Kuhns (6) Absent: Minera (1) Noes: None President Kuhns declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 6:53 p.m.

Jennifer M. Wagner Treasurer/CFO

July 27 2015


PROCEEDINGS

REGULAR MEETING

July 27, 2015

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 487 Minutes Approved . . . . . . . . . . . . . . . . 487 Policy Committee – Written July 14, 2015 . . . . . . . . 487 Finance Committee – Written July 15, 2015 . . . . . . . . . . 490 Committee of the Whole – Written June 22, 2015 . . . . . . . . . 506 A Resolution to Amend Lease with New Jerusalem Baptist Church. . . . . . . . 509 Revised Report of the Superintendent Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 510 2. Civil Service Personnel . . . . . . . . . . . . . 515 Report of the Treasurer 1. Award of Microsoft Corp Grant . . . . . . . . . . . 518 2. Receipt of Head Start Funding Continuation Grant . . . . . . . 518 3. Agreement with CMStep . . . . . . . . . . . . . 518 4. Agreement with GRAD Services . . . . . . . . . . . . 518 5. Agreement with Cincinnati Children’s Hospital Medical Center . . . . 518 6. Agreement with Ayers Transportation Services . . . . . . . . 518 7. Renewal Agreement with SmartIT . . . . . . . . . . . 518 8. Renewal Agreement with Universal Transportation Systems, LLC . . . . 518 9. Renewal Agreement with Hightower Petroleum Company . . . . . . 518 10. Renewal Agreement with Cincinnati Learning School/Carpe Diem Program . . 519 11. Renewal Agreement with Ricking Paper . . . . . . . . . 519 12. Renewal Agreement with Klosterman Baking Company . . . . . . . 519 13. Board Member Assignment . . . . . . . . . . . . 519 14. Then and Now Certificates . . . . . . . . . . . . 519 15. Payment of Settlement . . . . . . . . . . . . . 519 16. Award of Purchase Orders. . . . . . . . . . . . . 519 17. Agreement with Education Matters . . . . . . . . . . . 521 18. Agreement with Jewish Family Service Cincinnati . . . . . . . 521 19. Agreement with River City Correctional Center . . . . . . . . . 521 20. Agreement with YWCA of Greater Cincinnati . . . . . . . . . 521 21. Agreement with Cincinnati Youth Collaborative (CYC) . . . . . . 521 22. Agreement with St. Aloysius . . . . . . . . . . . . 522

July 27 2015


PROCEEDINGS

REGULAR MEETING

July 27, 2015

Table of Contents (cont.)

23. Agreement with Nancy Barngrover . . . . . . . . . . . 522 24. Amendment to Agreement with HP Financials Services . . . . . . 522 25. Agreement with Xavier University Community Building Institute . . . . 522 Updates/Inquiries . . . . . . . . . . . . . . . . 523 Assignments . . . . . . . . . . . . . . . . . 523 Adjourn . . . . . . . . . . . . . . . . . . 523

July 27 487. 2015

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Board Conference Room at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, July 27, 2015 at 7:04 p.m., President Kuhns in the chair. The pledge to the flag was led by President Kuhns.

ROLL CALL Present: Members Bates, Bolton, Copeland-Dansby, Hoffman, Nelms, President Kuhns (6) Absent: Minera (1) Assistant Superintendent Bill Myles was present.

MINUTES APPROVED Mrs. Copeland-Dansby moved and Mr. Nelms second that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on July 28, 2015. Special Meeting – July 16, 2015 Special Public Meeting – July 16, 2015 Passed viva voce. President Kuhns declared the motion carried.

REPORT OF THE POLICY COMMITTEE The Policy Committee met on Tuesday, July 14, 2015 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. Policy 5113.01 and 5113.02 – Schools of Choice and Magnet Intra-District Open Enrollment Program The Committee had extensive dialogue about the magnet enrollment policy. Committee Chair Hoffman began the discussion by explaining the need to talk through the bigger picture questions regarding the topic of Schools of Choice and Magnet Intra-District Open Enrollment program and that the Committee's thoughts and feedback will be used during the full Board conversation in August, 2015. The First-Come, First-Served model began in 2008 after extensive community engagement and feedback. But now the question is whether this is an equitable way to administer enrollment at our most high-demand schools.

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REPORT OF THE POLICY COMMITTEE (cont.)

Ms. Hoffman asked what the purpose or vision of magnet schools is for the District and if the 30 percent set aside is aligned with the purpose/vision of why we have magnet schools. Is the purpose of magnet schools to have an alternative if your neighborhood school is failing? Or is the purpose of magnet schools to have a broad portfolio of schools so that parents can find a match within CPS for their child? If it’s the latter, then the 30 percent set aside isn’t aligned with the purpose of magnet schools. Committee member Bolton stated that CPS’ purpose should be to get more kids to attend CPS—to rescue students from poor performing charter schools and to re-attract the middle and upper class families in our district, as well as the new young families moving into the city, because equity and achievement are both impacted by diversity at the schools. Ms. Hoffman said that in reviewing the data requested prior to the meeting that shows the race/ethnicity of students assigned through the kindergarten lottery, this group of students is more racially diverse than the overall population of the five receiving schools and more racially diverse than the students entering through the first-come first-served process. It is also more reflective of the overall population of Cincinnati as a whole. There are more students of color eligible for the 30 percent lottery than white students so while the lottery pool is diverse, white families are disproportionately leveraging this enrollment opportunity. Ms. Bolton cautioned the need to make sure that whatever is determined with this policy, it does not inhibit what is already happening in terms of attracting middle and upper income families to CPS. She feels that programs and achievement will attract more students and families to CPS. Board Member Hoffman said that an argument she has heard against changing the policy is that if the demographics at a school change, it may impact the academic achievement of the school overall. That argument is not supported by the data presented. A review of data showing spring kindergarten MAP scores and data on retention showed no difference in either the MAP scores or retention between lottery students and students entering through first-come first-served. A review of state report card data for Fairview and Sands showed that racial diversity and economic diversity have decreased at both schools since 2007, but the Performance Index has not significantly changed as the population changed. Ms. Hoffman asked if there may be gaps in performance in older grades and asked that if the full Board decides to consider changing this policy, we look at achievement data in third grade and up. Barbara Mattei-Smith, Director of Performance and Accountability, cautioned about interpreting data without considering other factors because you will not get a true comparison. She emphasized that it is important to note that a lot of other factors besides changing the enrollment process contributed to the change in population. For example, at Sands the move to Mt. Washington is a big factor in the demographic changes there. Board Member Bolton emphasized that this policy affects a small number of our students and families and that we should be focusing on our neighborhood schools, not 6 out of 55 schools. Board Member Hoffman suggested that this doesn’t have to be an either/or; that we are looking at ways to make this policy more equitable and also figuring out how to strengthen our neighborhood schools. Examining this policy is just one part of our larger Great Learning Choices work, which also focuses on neighborhood schools. CPS holds 30 percent of available seats for students from the six lowest achieving schools. Ms. Bolton asked what schools are on the list for the 30 percent set aside and if that list changes. Sarah Trimble-Oliver, Chief Information Officer, said the list is based on Performance Index scores on the state tests so the schools may change on an annual basis; however, Taft, Rockdale, and Douglass are on the list most often. Hays has been on and off the list. Ms. Hoffman noted that the fact that these schools may change year to year makes it difficult for families to plan ahead, and that it may add to confusion since it changes every year. The Committee expressed concern that if CPS' processes are so complicated, that can create a lack of equity also.

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Ms. Trimble-Oliver stated that CPS is using the lottery only for high demand schools and that less than 100 students opt to enter into the lottery each year. She said that 80 percent of students get into either their first or second choice school. Ms. Mattei-Smith stated that by holding those seat open, CPS is not conducting a full lottery. Other districts conduct their lotteries based on application and do not hold seats. Ms. Mattei-Smith explained that the lottery cannot be a district-wide lottery because of the portfolio of schools; however, it can be a course of study lottery or just for the magnet schools. The Committee discussed many questions that would need to be answered if the policy changed to a lottery, including: Would families only be allowed to enter the lottery for one school, or their top two or three? Would we require families to come visit a school in order to enter the lottery? Bill Myles, Assistant Superintendent, said a visit to the school could help families have more information when making the choice about where to send their child to school. In the current system, some families struggle with the magnet schools’ distance from their home and oftentimes—after the first year or part way through the school year—they leave the magnet school because it’s so far from home. He also warned that it can be hard to participate in after-school activities and a long bus ride for students who don’t live in the surrounding neighborhood(s). Ms. Bolton asked if we would hinder the progress CPS has made at attracting middle/upper middle-income families if we went to a lottery. We heard from parents who camp out that they want some level of control. She wants more diversity in the schools but also doesn’t want to lose the progress we have made. Ms. Hoffman asked if we might actually get even more families—of all income levels—to participate in a lottery since many middle/upper middle-income families may want to attend a magnet but can’t do a camp out. Ms. Hoffman asked if we might be able to both make the policy more equitable while at the same time retaining the new families that have joined us/attracting more economically diverse families? Ms. Bolton stated that it may be time to brand neighborhood schools into something else. With the Facilities Master Plan and the closing of 25 schools, the lines for neighborhood schools have expanded. Ms. Bolton shared that it had been suggested by a past Board that all schools be changed to magnet schools or some kind of special focus school and not neighborhood schools. ACTION: Ms. Bolton asked that Ms. Trimble-Oliver list what neighborhoods, even if only part of a neighborhood,

comprise each of the neighborhood schools. The Committee discussed the importance of educating parents who may not get their top choice in a lottery on what other great choices are available in CPS so that we can keep in the district all families who want to join CPS. Mr. Myles informed the Committee that the administration has made some efforts to get parents to visit schools they may not have previously considered but that families rarely take them up on the offer. There was a discussion that safety of both the school and the neighborhood plays a role in why parents do or do not choose a school. North Avondale Montessori was used as an example. It was not a Title I school and then when it went to swing space—same kids, teachers, principal, program but in a different neighborhood—the demographics shifted. The Administration talked about safety of both the school and neighborhood as critical. Ms. Mattei-Smith referenced the Kids Ohio exit survey in Columbus City Schools with parents of students leaving the district. The results showed that often it was not about academics, but about feeling safe at the school, and that the students and parents were respected. Ms. Hoffman suggested that we engage parents to find out why they are choosing some schools and not others: What matters to them—e.g., location, program, reputation, etc.? Ms. Bolton said we could ask what programs they are interested in and what they looking for in a school, whether neighborhood or magnet.

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Ms. Bolton reiterated that this policy only affects a small number of students so the focus of the Great Learning Choices work should be on our neighborhood schools. She suggested that at the magnet schools that have an issue with the enrollment, a pilot be run rather than instituting a district-wide change for all schools. Ms. Hoffman said the full Board will take on this topic at an August meeting. The meeting adjourned 12:50 PM. Policy Committee Staff Liaisons Elisa Hoffman, Chair Cynthia Dillon, General Counsel Eve Bolton Yenetta Harper, Director, Teacher and Principal A. Chris Nelms, absent Development Mrs. Hoffman moved that the Report of the Policy Committee be accepted. Passed viva voce. President Kuhns declared the motion carried.

REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Wednesday, July 15, 2015 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Conference Room. Committee Members: Chairman Eve Bolton, Melanie Bates Administrators Present: Jennifer Wagner, Treasurer/CFO; Rebecca Ruckel, Cheryl Broadnax, Cynthia Dillon Cincinnati Federation of Teachers: Angel Green, Senior Administrative Staff Representative Grant Application Process/Guidelines Rebecca Vogler, Director - Grants Administration Ms. Vogler shared with the Committee the Guidelines for School(s), District, and Community Partner Grant Applications, which provides information and procedures for submitting grant applications or requests. The Grant Administration and Compliance (GAC) Committee serves as the clearinghouse for all grants sought for the benefit of CPS schools and students, including the following situations:

1. Grants which require CPS as the lead applicant or fiscal agent; 2. Grants which require a letter of support from CPS; and 3. Grants which require neither application by the District or letter of support, but are community partner applications

that serve CPS students in CPS buildings.

July 27 491. 2015

REPORT OF THE FINANCE COMMITTEE (cont.)

The GAC Committee will work to improve coordination and collaboration among its many community partners seeking grant funding and will facilitate parity of access to grant opportunities for community partners and schools. Oversight of all grant requests ensures the District is sufficiently prepared and staffed to handle the administrative support required in the execution of grant programs. Consistent coordination and tracking of all grant requests and awards allows the GAC Committee to quantify the full impact of community resources being developed by our schools and community partners. The Leadership Committee is updated on a regular basis in order to keep them informed of upcoming and available grant opportunities. Preliminary Year-End Reports Jennifer M. Wagner, Treasurer/CFO FY2015 ending cash balance as of June 30, 2015 was $58.6 million less $13.6 million in encumbrances leaving a cash balance of $45.0 million. Mrs. Wagner updated the Committee and provided explanation on the below financial statements: Summary of Revenue by Fund As of June 30, 2015, 112.4 percent of anticipated revenue for the year was received and a comparison to last year at this time indicates $11.7M more this year than last year has been collected. Summary of Expenditures by Fund As of June 30, 2015, 105.4 percent of anticipated expenditures have been expended (due to closing out of some grants). Financial Report by Fund The report indicates the unencumbered fund balances as of June 30, 2015. Fiscal Year-to-Date Transfer and Advance Summary The report indicates transfers made (a permanent movement to other funds to pay debt and facilities maintenance requirements) and advances (temporary transfers to cover negative balances in funds usually due to timing of payments and subsequent reimbursements). Financial Results – General Fund The report indicates year-to-date receipts and expenditures compared to budgeted estimates; 106.9 percent of anticipated revenues and 101.2 percent of budgeted expenses have been recorded. Financial Results – Non-General Fund For anticipated revenues, 126.6 percent have been received while there are almost 114.3 percent of budgeted expenditures reported. On June 30, 2015, Gov. John R. Kasich signed into law Amended Substitute House Bill (HB) 64, the state biennial budget bill for fiscal years (FY) 2016 and 2017. Mrs. Wagner will be attending a series of seminars and meetings with the Ohio Department of Education (ODE) regarding funding and the new provisions and changes and other education funding items. Treasurer Wagner shared, as an example, information that funding for the Peterson and Autism scholarships will be changing. As a result, it will cost the District an additional $4 million. Many of the recipients of these scholarships are students in non-CPS schools (approximately 250 students). ACTION: Superintendent Ronan will market to these students regarding the benefits of CPS.

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Community Reinvestment/Tax Increment Financing Agreements Jennifer M. Wagner, Treasurer/CFO The following Payment in Lieu of Tax Agreements will be submitted for Board approval at their July 27, 2015 Regular meeting.

Agreement

Description

Years of

Agreement

Estimated Annual

Revenue

Estimated Total Agreement Revenue

Children's Theater of Cinti 4015 Red Bank Road

Commercial remodeling (offices, art studios, classrooms)

12 yrs $21,411.07 $256,932.79

Avila Magna, LLC 1509 Republic Street (OTR)

5 Residential units 8 yrs $6,617.58 $52,940.62

McMillan Apts, LLC 169, 163, 151 McMillan Ave, 2444, 2442, 2440, 2438, 2436, 2434, 2432 W. Clifton Ave, 232, 228, 224, 222 Lyon Street

Mixed use (residential and commercial)

15 yrs $192,371.45 $2, 885,571.74

Power Building Associates,LTD 226 E. 8th Street

Commercial use 12 yrs $61,179.87 $734,158.49

Average Daily Membership (ADM) Funding Formula Explanation Jennifer M. Wagner, Treasurer/CFO This was a follow-up to a discussion by the Board and the Audit Committee regarding the following questions:

• To what extent do more students produce more revenue? • What is the revenue per student? • What is the cost per student? • How much does it cost the district to lose families who choose vouchers or charters? • Does the financial risk necessitate the District being more aggressive and pro-active about keeping and returning

families—not only for educational, but for financial reasons as well? Treasurer Wagner informed the Committee that the current state funding formula is very complex. It is based on many different formulas and calculations from the following funding components: Opportunity Grant, Targeted Assistance, K-3 Literacy, Economic Disadvantaged, Limited English Proficiency, Gifted Education, Transportation, Special Education, Career Tech Education, and Transitional Guarantee. Then Additional Aid items, Preschool Education and Special Education Transportation, and Transfers and Adjustments for Education Service Center, Open Enrollment, Community Schools, STEM Schools, Scholarships (Ed Choice, Peterson, Autism) and Other are taken into consideration. While the term Average Daily Membership is used with the funding, this is not an actual head count. It is a calculation using days present plus excused absences, less days absent and includes students who transfer in and out of the district during the school year. Over the past years, the per pupil allocation has increased, but the funding for students attending charter schools and receiving scholarships is costing CPS more because it is not fully funded by the state.

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CPS' Formula ADM is 41,927.46 and CPS' Net Formula ADM is 31,546.92 currently.

In light of all this information, the Treasurer advised that CPS may need to go to the Guarantee Base. Committee Chair Bolton stated she understood from the Superintendent that the state may be ending this; Superintendent Ronan confirmed that she had heard that the Governor is supportive of eliminating the Guarantee. Charter School Enrollment/Attendance Project Progress Jennifer M. Wagner, Treasurer/CFO Mrs. Wagner shared with the Committee the work of Chandra Brown, Interim Budget and Accounting Director, regarding Charter School Enrollments. The main issue is securing verification that students claimed as enrolled at charter schools are actually attending the schools, for which the District is receiving pass-through dollars. The committee discussed the difficulties associated with determining the validity of students enrolled. Lack of communication with the charter schools makes it difficult. Superintendent will convene a team to review and improve the process. It was determined that this represents a large enough loss of dollars to justify continued work in this area. The research by Mrs. Brown was originally assigned by the Treasurer and supported by the Audit Committee. The presentation is attached. Treasurer Evaluation Jennifer M. Wagner, Treasurer/CFO As requested by the Finance Committee in order to develop the Treasurer's new evaluation tool, the Treasurer submitted five objectives for approval. These will be an important part of her new evaluation which will be based, in large part, on the state evaluation tool for treasurers and augmented by suggestions and feedback from members of the private sector, the Cincinnati Business Committee.

July 27 494. 2015


Mrs. Wagner suggested the following five objectives: Financial Communication/Reporting, Financial Software Systems, Budget Development Process, Financial Marketing, and Customer Service/Professionalism. Member Bates' suggested adding a sixth objective: Minority/Supplier and Local Vendor Initiative. Ms. Bates indicated the current policies and practices should be reviewed and a strategy developed to consistently increase participation by minority and local vendors. Committee Chair Bolton stated that the Purchasing Department has been monitoring this, so there should currently be data available. Purchasing Rules/Guidelines Jennifer M. Wagner, Treasurer/CFO Currently, the Purchasing Department will remain part of the Treasurer's organization. The Treasurer will renew efforts to comply with District procedures regarding ensuring competitive bidding take place for any contract of $25,000 or more. Financial Systems Request for Proposal Update Jennifer M. Wagner, Treasurer/CFO A cross-functional committee was convened to create an RFP, review the results, and make a recommendation for the purchase and implementation of the replacement for the Financial and Human Resources software system. Five vendors submitted seven proposals. From these, three proposals were chosen for demonstration. The committee will make a recommendation to the Finance Committee on August 12, which will then be submitted for the full Board approval on August 24. Greater Cincinnati Arts and Education Center Agreement(GCAEC) Eve Bolton, Board Member, Finance Committee Chairman This topic will be delayed until the August Finance Committee meeting. Follow-up CPS PreSchool Capacity Cheryl Broadnax, Assistant Superintendent In order to continue the discussion begun in the Finance Committee meeting on April 15, 2015, Assistant Superintendent Broadnax presented a more thorough overview of the costs associated with expanding CPS' preschool capacity to at least meet the market demand of the 1,000 families we have been unable to serve annually.

July 27 495. 2015


The cost that she cited this month was $8,993,237 or about $9 million. This cost does not include renovation of space. This cost does include additional service providers and administrative costs. After this information was presented, Mrs. Broadnax stated that besides not having funding to expand seats, the other big problem is space, because where we have space we may not have known customer demand, but where we have known customer demand, we may not have enough space. The resulting discussion centered on how CPS might find additional space partnering with the City, the Archdiocese or private vendors, as well as the need for a full Board discussion in order to develop a Board position on the expansion of CPS preschool services and Preschool Promise. Fortunately, the Preschool Promise community discussions have raised the consciousness about the need for preschool education. Using the model of the Denver Preschool Promise, members of the League of Women Voters found that nearly 70 percent of the children in the Denver Preschool Promise program attend Denver Public Schools and that with Preschool Promise, demand increases. So it is possible that 50 classrooms may not be enough, but at least it is a starting point based on known customer demand. In Denver's program, quality providers were too few, so instead of a guarantee that only quality providers would be eligible, Denver Preschool Promise began to accept promise of quality letters in order to expand eligible providers. Assistant Superintendent Broadnax shared that CPS does preschool well as evidenced by 75 percent of four year olds continuing into CPS Kindergarten.

July 27 496. 2015


United Way did a comparison of preschools. CPS preschoolers perform higher on Kindergarten Readiness Assessment. Committee Chair Bolton stated that we know that with quality instruction, achievement is elevated. We also know that there is a range of Kindergarten-ready students in our own CPS schools. This is an equity question and getting more children Kindergarten-ready and aligned to our curriculum could help school-wide achievement. Ohio Checkbook.com – Discussion Jennifer M. Wagner, Treasurer/CFO Treasurer Wagner shared a preview demonstration of Ohiocheckbook.com. After further consideration and research, the Treasurer will be making a recommendation to the Finance Committee and Board regarding whether the District should utilize the tool. ACTION: Committee Chair Bolton asked Superintendent Ronan to schedule for the full Board a presentation and update

on H.B. 70. ACTION: At the next Board meeting, the Finance Committee will recommend an assignment be made to the

Partnership/Public Engagement Committee to look into scheduling community engagement meetings around Conversations with the Superintendent and, on occasion, the Treasurer will join those conversations.

ACTION: At the next Board meeting, Committee member Bates will make an assignment that there be a full Board

discussion regarding preschool and the Preschool Promise, preferably before the community-wide meeting on July 22, 2015.

The meeting adjourned at 12:59 PM. Finance Committee Staff Liaisons Eve Bolton, Chair Mary A. Ronan, Superintendent Melanie Bates Jennifer Wagner, Treasurer/CFO Ericka Copeland-Dansby, absent

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Ms. Bolton moved that the Report of The Finance Committee be accepted. Passed viva voce. President Kuhns declared the motion carried.

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole (COW) met on Wednesday, July 22, 2015 at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A. Whole Child Initiative Conversation Continued Jillian Darwish, President, Mayerson Academy Pat Neal-Miller, Director, Family and Community Engagement (FACE) David Weaver, ISEE CONNECTIONS Dr. Darwish reiterated about components of the initiative that have been discussed thus far in the areas of Healthy Living and Social and Emotional Learning. Academic Learning and Growth, and Community and Family Engagement are elements of the program scheduled for discussion. Community and Family Engagement Mrs. Neal-Miller updated the Committee on the role that her department plays in the Whole Child initiative in the following principles:

• Healthy: Partnerships that deliver health and wellness programs and activities through Community Learning Centers.

• Safe: Partnerships and initiatives that are instrumental in keeping students safe in and out of the classroom.

• Engaged: Linking students, families and community to information and resources, providing guidance and support in reducing and resolving concerns.

• Supported: Partner resources, communication between stakeholders and collaboration match school needs.

• Challenged: Stakeholders empowered as equal partners offering education assistance programs to assure academic success for students to contribute to society.

Mr. Weaver asked the Board about what measurable outcomes they are expecting and what matters most. The Board presented the following outcomes:

• Parents have the information that they need to be empowered, be involved, and be active participants at the schools, higher use of Powerschool and higher percentage of survey responses.

• Parent-driven initiatives, and personalized in approach to parents; parents decide what’s best, enlist participation and engagement of Local School Decision Making Committees (LSDMC) and Parent Teacher Organizations.

• Monitor number of people being engaged. What are the total numbers of people attending listening session events; see an increase in the number of participants being engaged.

• Want to see more of a District presence at health fairs. • Engage with existing community groups/events instead of creating new District events.

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REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

• Increased activity in Parent Teacher Organizations. • Increased enrollment. • Increased attendance. • Increased strong partnerships. • Students and families spend more time in school. • Informed, empowered parents. • Decreased incidences of violence. • Increased safety for students and families in and around school, to and from school, and during school. • Taking advantage of the District’s technologies for corresponding with parents regarding student education and unsafe

incidences going on in the community and in the schools. • User friendly technology.

The Board discussed and expressed concern about the increase in youth violence affecting the safety of students. Board member Nelms advised that he received a comprehensive model on youth violence that he will provide to Deputy Superintendent Laura Mitchell. Board member Bolton recommended meeting with Councilman P. G. Sittendfeld’s Alliance for Community and Educational Success (ACES) committee and the Police Chief before the start of school to begin the conversation on how crime around the schools can be addressed. Board member Bates recommended that a plan be in place before meeting with the Chief. Board member Copeland-Dansby reported that the City targets youth violence, homelessness and low income constituents. She recommended that the District address these issues as well. She also reported the City is only funding certain initiatives/organizations with programs that are working. Board President Kuhns advised that the focus should be on curriculum and utilizing our partners to help address the crime issue. Ms. Bates recommended identifying students who are at a high risk. Mrs. Copeland-Dansby asked what are the plans and processes when emergencies occur in and around the schools. Board Member Hoffman inquired as to when training will occur for “first-line staff.” Human Resource Director Paul McDole, Jr. advised that training is scheduled for the beginning of the school year. Assignments

• The Administration will collaborate with City organizations to help develop a plan to address crime occurring in neighborhoods where CPS students live.

• The Administration will develop a plan to identify barriers to safety in proximity to the schools and work with the

community on how to make it safe around the schools.

• The Administration will look at the budget for transportation with a focus on safety.

• The Administration will check on increasing security details.

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REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

• The FACE department will develop a community-wide calendar.

• The Administration will follow up with the implementation of the new LSDMC policy.

• The Administration will provide an inventory of parent organizations and where they exist in the District. Next Steps Mr. Weaver advised that the Administration will determine which of the recommended outcomes have already been implemented and what can be done to implement appropriate outcomes for the benefit of the Whole Child and community. Executive Session Board member Bolton moved and Board member Copeland-Dansby seconded the motion to recess into Executive Session at 12:45 PM to Consider the Sale of Property at Competitive Bidding. The Committee reconvened to public session at 1:05 PM. The meeting adjourned at 1:06 PM. Mr. Kuhn moved that the Report the Committee of the Whole be accepted. Passed viva voce. President Kuhns declared the motion carried.

PRESENTATIONS 1. Athletic Affiliations – Bill Myles, Assistant Superintendent 2. Summer Learning – Bill Myles, Assistant Superintendent

ANNOUNCEMENTS/HEARING OF THE PUBLIC Kudos to:

1. The Treasurer’s Office received the Certificate of Achievement for Exellence in Financial Reporting from the Government Financial Officers Associations for financial reporting.

2. The retirees were recognized and thanked for their service to the CPS students and the District.

The following persons addressed the Board regarding the topics indicated: 1. Julie Sellers Funding for Leadership Scholars

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REVISED A RESOLUTION TO AMEND LEASE WITH NEW JERUSALEM BAPTIST CHURCH

WHEREAS, the Board of Education (the “Board”) of the Cincinnati City School District (the “District”) owns the approximately 39,220 square foot building (the “Building”), temporary trailers, and surrounding grounds comprising approximately 3.125 acres at 125 West North Bend Road, Cincinnati, Ohio, which was formerly used to house Carthage School (the “Premises”);

WHEREAS, the Board and New Jerusalem Baptist Church (the “Church”) entered into a Lease Agreement dated June 1, 2011 (the “Lease”) for the Church to lease the Premises from the Board for an initial term of five years, with two five-year renewal terms available to the Church to extend the term of the Lease;

WHEREAS, the Board and the Church plan to have a continuing collaborative relationship furthering the existing community learning center model;

WHEREAS, notwithstanding the term of the Lease, the Board has decided to terminate the Lease effective January 31, 2017, pursuant to the Board’s right to terminate under Section 8.2 of the Lease for return of the Premises for a school purpose;

WHEREAS, notwithstanding the termination of the Lease effective January 31, 2017, the roof of the Building (the “Roof”) is in need of repair and the Board desires to make repairs to the Roof to prevent damage to the Building, and the Church desires to permit the Board to make such repairs to the Roof;

WHEREAS, notwithstanding the termination of the Lease effective January 31, 2017, the gym floor of the Building (the “Floor”) is in need of repair and the Board desires to make repairs to the Floor and the Church desires to permit the Board to make such repairs to the Floor; and

WHEREAS, the Board desires to document the understandings with the Church regarding the repair of the Roof and Floor by entering into a First Amendment to Lease Agreement (the “First Amendment”) with the Church.

NOW, THEREFORE BE IT RESOLVED, it is in the best interest of the District to enter into the First Amendment to facilitate the repair of the Roof and Floor and the Board authorizes the Board President and Treasurer to enter into the First Amendment with the Church. Cincinnati Board of Education Ms. Bolton moved and Mrs. Copeland-Dansby seconded the motion that A Revised Resolution To Amend Lease With New Jerusalem Baptist Church be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Nelms, President Kuhns (6) Absent: Minera (1) Noes: None President Kuhns declared the motion carried.

July 27 510. 2015

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Michael A. Brucato Teacher – Dater High Service June 1 Karen S. Haldeman Substitute Teacher Service June 1 Robert Rollinson Substitute Teacher Service June 1 Jeffrey A. Watts Teacher - Taft High Disability July 1 Yah'El Abiyah Yisra'el Assistant Principal – Riverview Service July 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Catherine Pray Bollmann Teacher – Sands Other Employment July 31 Jennifer L. Carroll Speech Pathologist Personal Reasons July 31 Celathia S. Cox Substitute Teacher Personal Reasons July 17 Anthony T. Gore Substitute Teacher Personal Reasons July 13 Deborah C. Heard Substitute Teacher Personal Reasons July 31 Aaron F. McCoy School Social Worker Personal Reasons July 31 Brandi M. Miller Teacher – Hughes STEM Personal Reasons July 31 Mary A. Miller Teacher – Dater Montessori Other Employment July 31 Lisa Murph Substitute Teacher Personal Reasons July 31 Gina K. Ogden Teacher – Walnut Hills Other Employment July 31 Jennifer Radis Teacher – Carson Personal Reasons July 31 Elizabeth M. Scherzinger Teacher – Dater High Other Employment July 31 Patricia J. Tasio Teacher – Rees E. Price Relocating July 31 Holly Stevens Teacher - Carson Personal Reasons July 31

July 27 511. 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date is August 9, 2015, as indicated. Teacher - Class IV – (Master’s Degree) Vicki Anne Lanzador $63,004.40 Class III Sub $122.98 Mary E. Zins 63,004.40 Class III Sub 122.98 Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Emmalyne D. Wyatt $42,348.53 Class III Sub $122.98 Teacher - Class II – (Bachelor’s Degree) Madison N. Brinkman $41,648.98 Class III Sub $122.98 Patricia A. Niehaus 41,648.98 Class III Sub 122.98 D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2015-16 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is August 9, 2015, except as indicated. Student Services Specialist – 261 day Jane C. Renkiewicz $64,000.00 Student Services August 1 Counselor - Class V – (Master’s Degree plus 30 semester hours) Norma Buckner $52,892.27 Margaret McKnight $52,892.27 Counselor - Class IV – (Master’s Degree) Brianca Gay $50,317.14 August 1 Morgan T. Taylor 50,317.14 August 1 Dayahn Thomas 50,317.14 August 1 Psychologist - Class V – (Master’s Degree plus 30 semester hours) Kimberly Dearborn $57,147.72 Sarah C. LeConey $57,147.72 Hiliary Brooke Denune 57,147.72 Jessica Malloy 68,751.36 Kelly Jo Grothouse 57,147.72 Traci N. McCormick 68,751.36

July 27 512. 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. APPOINTMENT (cont.) Speech Pathologist - Class IV – (Master’s Degree) Ashley Newman $51,973.52 Rebecca A. Wuest $63,004.40 Speech Pathologist - Class III – (Bachelor’s Degree with 150 semester hours) Megan E. McDonald $44,116.75 Teacher - Class V – (Master’s Degree plus 30 semester hours) Mary V. Hamm $47,878.79 Carmen J. Jawwaad $65,330.90 Teacher - Class IV – (Master’s Degree) Cora E. Garcia $63,004.40 Drewe Warndorff 49,476.13 Carleen Healy 63,004.40 Katelyn E. Yeary 56,940.95 Kari R. Mellott 56,940.95 Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Kayla S. Brunswick $42,348.53 Venus Dmilo Gault $42,348.53 Susan A. Casteel 44,116.75 Krista R. Mertens 42,348.53 Keith J. Cox 42,348.53 Charles Michael O’Keefe 42,348.53 Krista A. Dehner 42,348.53 Deidre K. Owens 42,348.53 Anglea L. Ebner 42,348.53 Teacher - Class II – (Bachelor’s Degree) Jamie Lynn Blessing $41,648.98 Phillip M. Milton $41,648.98 Bristi Datta 41,648.98 Alexandria N. Shay 41,648.98 Paige Morgan Klee 41,648.98 Karen Veith Sweets 57,670.12 Michael P. McGowan 41,648.98 Michelle L. Tobias 48,045.14 Psychologist Intern - $26,126.81 Heather R. Calhoun Substitute Teacher - Class III – $122.98 per day Jodi Barton Jennifer L. Kroell Karen Lee Waltermire Paul M. Barton II Shaun C. O’Connell In Board Proceedings of May 11, 2015, an appointment was approved for Jessica L. Lymburner, Teacher, effective August 9, 2015. At her request, this action is to be rescinded.

July 27 513. 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. PROMOTION

(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following, effective. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Effective date is July 30, 2015. Career Based Learning District Administrator – 261 day From: Jill M. Hollander $88,500.00 Assistant Principal – Walnut Hills $84,710.03 F. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date as indicated. Teacher - Class V – (Master’s Degree plus 30 semester hours) Daniel E. Furlong To: 1.00 From: .50 August 9 G. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Coordinating Teacher - $36.18 per hour (in-service rate)

Presentation and Development for District Wide PD Day – Early Childhood – (Title I) – 15 hours Ewa K. Hufford* Nancy L. Johnson* Michelle E. Knittle* Juanita I. Johnson* Erin A. Kernohan* Brenda A. Kortekamp*

Assessment Literacy for TIF Schools – TES – (TIF) – 100 hours

Rebecca Arlington* Brandon A. King* Teacher - $36.18 per hour (extended employment rate)

Intervention Specialist Services for Student Evaluation – Student Services – (IDEA-B) – 10 hours Keitha P. Turner*

July 27 514. 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT Teacher - $36.18 per hour (extended employment rate) (cont.)

Assemble STEM Kits for GE Smithsonian CPS Engagement – (Title I) – 30 hours Deidre Kay Simpson* Linda R. Johnson* Stacy A. Morganroth-Lapham*

Extended School Year Services – Student Services – (IDEA-B) – 20 hours

Jessica C. Berding* 20 hours Laura L. Kelley* 6 hours Angela D. Campos* 6 hours Rebecca A. Schrand* 3 hours

Specialized Instruction – Student Services – (IDEA-B) – 15 hours

Tara J. Porczak*

Update Curriculum Binders for Grades K-12 – (Early Childhood – (Title I) – 30 hours Margaret Ascolese* Nancy L. Johnson* Michelle E. Knittle* Joyce E. Galbraith* Erin A. Kernohan* Brenda A. Kortekamp*

GE CPS Smithsonian Science Curriculum Writer – Curriculum – (Title I) – 100 hours

Stacy A. Morganroth-Lapham*

SLO Support TIF Schools – TES – (TIF) – 100 hours Mary Glynn Auer* Winona L. Oliver*

OTES Professional Development & Support for TIF Schools – TES – 100 hours

Kathryn Marie Arinsmier* Sandra Bennett-Poettker* Angela Martin* James S. Beirne* Chadwick M. Flaig*

Teacher - $31.70 per hour (summer rate)

Summer Bridge – Dater High School – (SWP) – 21 hours Breana M. Johnson*

Home Instructor - $28.92 per hour (extended employment rate)

Daniel J. Kunkel 15 hours Alisa A. Murph 32 hours Delores Larkins-Johnson 57 hours

Home Instructor - $29.50 per hour (extended employment rate) – (IDEA-B)

Patrick J. Good* 35 hours Amber Lovett* 20 hours H. Coleman Henderson* 44 hours Roxanna M. Melton* 85 hours Mary Rose Kahmann* 11 hours Angela L. Steagall* 30 hours

July 27 515. 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT In Board proceedings of May 18, 2015, additional assignments for High School Summer School Coordinating Teachers and Summer Bridge Coordinating Teachers were approved at $38.16 per hour. These actions should be corrected to read $35.47 per hour. In Board proceedings of July 16, 2015, an additional assignment for My Tomorrow Video Shoot was approved at $38.16 per hour. This action should be corrected to read $35.47 per hour.

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Gloria Coleman Custodian 1 April 1 Catherine Deters Lead Secretary July 1 Juanita Luginbuhl Support Specialist July 1 Anthony Mack Security Assistant 2 June 1 B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Amy Batchelor Paraprofessional Other Employment July 20 Arielle Bets Paraprofessional Other Employment July 16 Nicole Nieberding Paraprofessional Other Employment June 30 Mathilde Pfeiffer Paraprofessional Other Employment July 22

July 27 516. 2015

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) C. DISMISSAL (Action necessary to terminate a non-administrative employee.) The Superintendent recommends that the dismissal of the following employee be confirmed. Reduction in Force Michael Holmes Jr. School Community Coordinator July 1 D. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Auxiliary Clerk (Unclassified) Kayla Mechley $14.82 hr. Auxiliary Services August 3 Executive Communications Assistant (Unclassified) Sheila Hess $1,934.76 bwk. Public Affairs August 3 Paraprofessional (Unclassified) Cameron O’Neal $15.24 hr. Roberts August 18 Kym Thomas $14.83 hr. Hyde Park August 18 E. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Security Assistant 2 (Unclassified) From James Brown $16.48 hr. Clark Montessori Sub Sec Asst 2 $16.48 hr. July 27 Paraprofessional (Unclassified) From Mary Alice Malott $15.24 hr. Hartwell Sub Paraprofessional $15.24 hr. August 18 Sandra Mueller $15.24 hr. SCPA Sub Paraprofessional $15.24 hr. August 18

July 27 517. 2015

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) E. CHANGE IN STATUS (cont.) Food Service Helper (Casual) From Mary Goodwin* $13.18 hr. Hyde Park Sub Food Serv Helper $10.74 hr. July 28 Lilly Levett* $13.18 hr. Evanston Sub Food Serv Helper $10.74 hr. July 28 F. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Administrative Secretary (Unclassified) From Deb Ranson $1,878.64 bwk. SCPA Lead Secretary $1,815.08 bwk. August 3 Lead Secretary/Senior Support II (Classified) From Patti Abbatiello $1,625.22 bwk. SCPA Sr. Support Spec $1,410.95 bwk. August 3 Michelle Riley $1,625.22 bwk. Athletics Sr. Support Spec $1,495.13 bwk. August 13 Senior Support Specialist (Classified) From Lenice Williams $1,410.95 bwk. Gamble Montessori Paraprofessional $15.45 hr. July 28 Shannon Brower $1,410.95 bwk. Auxiliary Services Support Spec $1,174.15 bwk. August 13

Mary A. Ronan Superintendent of Schools

Mrs. Bates moved and Mrs. Copeland-Dansby seconded the motion that The Revised Report of the Superintendent be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, President Kuhns (5) Absent: Minera, Nelms (2) Noes: None President Kuhns declared the motion carried.

July 27 518. 2015

REVISED

REPORT OF THE TREASURER 1. Award of Microsoft Corp Grant – That record be made of an award of a $50,000.00 grant from Microsoft Corp for

the-re-imaging and redeployment of netbook computers that will be used by students in the On Line AP program. The Statement of Work (SOW) for this project was issued by CBTS to Microsoft and payment was made directly from Microsoft to CBTS on behalf of Cincinnati Public Schools for these services.

2. Receipt of Head Start Funding Continuation Grant – That record be made of receipt of a grant and agreement in the

amount of $3,302,000.00 from Hamilton County Community Action Agency (HCCA) for the Federal Head Start program to provide full day and half day educational and socialization services for 650 children 3-5 years of age. The program period is from November 1, 2015 – October 31, 2016. These funds will be deposited into Fund 525- Federal Head Start.

3. Agreement with CMStep – That the Treasurer be authorized to enter into an agreement with CMStep to provide

Montessori Secondary Training towards American Montessori Society credentialing for CPS teachers at a total cost not to exceed $144,000. The three year agreement is for school years 2015-2016, 2016-2017, and 2017-2018 at $48,000 per year. This three year agreement is from August 1, 2015 – July 1, 2018. Funding is from the General Fund/Secondary Montessori Training - Human Resources.

4. Agreement with GRAD Services – That the Treasurer be authorized to enter into an agreement with GRAD Services to

provide one full-time Mediation Specialist to conduct mediation, anger management and conflict resolution services for our students to reduce suspensions as per our school improvement plan at a cost not to exceed $45,600.00. This agreement is from August 17, 2015 – May 27, 2016. Funding is from School-Wide Pooling – Western Hills High School.

5. Agreement with Cincinnati Children’s Hospital Medical Center – That the Treasurer be authorized to enter into an

agreement with Kelly O’Leary Center for Autism Spectrum Disorders (TKOC) – Cincinnati Children’s Hospital Medical Center to provide Speech language and Occupational Therapy along with ESY services for CPS students with disabilities at a cost not to exceed $30,000.00. This agreement is from August 1, 2015 – June 30, 2016. Funding is from IDEA-B – Department of Student Services.

6. Agreement with Ayers Transportation Services – That the Treasurer be authorized to enter into an agreement with

Ayers Transportation Services to provide transportation for students within the CPS district at a cost not to exceed $840,000.00. This agreement is from August 5, 2015 – June 30, 2018. Funding is from General Fund – Transportation.

7. Renewal Agreement with SmartIT – That the Treasurer be authorized to renew an agreement with SmartIT

(Proceedings September 22, 2014, Page #563) to provide Co-op students from Cincinnati State for technical work in ITM. This work will include desktop and network support and application development. The contract will provide 3 co-op students per semester through the school year at a cost not to exceed $58,443.00. This agreement is from August 16, 2015 – August 12, 2016. Funding is from General Fund – ITM.

8. Renewal Agreement with Universal Transportation Systems, LLC. – That the Treasurer be authorized to renew an

agreement with Universal Transportation Systems, LLC. for transportation services requiring cross-district and in-district transportation for the 2015-16 school year. UTS will provide transportation for homeless, special needs and public school students at a cost not to exceed $520,000. Funding is from the General Fund - Transportation.

9. Renewal Agreement with Hightower Petroleum Company – That the Treasurer be authorized to renew an agreement

with Hightower Petroleum Company for No. 2 Ultra Low Sulfur Diesel Fuel, Clear, Wet-Hosed to be delivered to First Student Beechmont, Spring Grove and Hamilton lots at a cost not to exceed $3,000,000. This agreement is from September 1, 2015 - June 30, 2016. Funding is from the General Fund – Transportation.

July 27 519. 2015

REVISED REPORT OF THE TREASURER

(cont.) 10. Renewal Agreement with Cincinnati Learning School/Carpe Diem Program – That the Treasurer be authorized to

renew the third year of a five year agreement with Cincinnati Learning Schools/Carpe Diem Program for the 2015-16 school year at a total cost not to exceed $700,000.00. This agreement is from December 11, 2012 – December 11, 2017. Funding is from General Fund – Charter Schools.

11. Renewal Agreement with Ricking Paper – That the Treasurer be authorized to renew an agreement with Ricking Paper

to provide disposable food service supplies for school cafeterias at a cost not to exceed $325,000.00. This agreement is from July 1, 2015 – June 30, 2016. Funding is from Fund 06 – Food Service.

12. Renewal Agreement with Klosterman Baking Company – That the Treasurer be authorized to renew an agreement

with Klosterman Baking Company to provide commodity and commercial food for school cafeterias at a cost not to exceed $225,000.00. This agreement is from July 1, 2015 – June 30, 2016. Funding is from Fund 06 – Food Service.

13. Board Member Assignment –That the following be assigned to attend the meeting indicated. Expenses are to be paid

from the Board Member Service Fund. Eve Bolton Ohio School Boards Association (OSBA) State Report Card Workshop Columbus, OH – August 8, 2015 14. Then and Now Certificates – That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor Confirm Amount Funding Source CPS Location Purpose of Purchase

Steed Hammond Paul

Architects $8,500 019-Other Grants 170-Pleasant

Ridge Consulting Services

Cardinal-Main Cleaning Supplies

$28,650.00 General Fund Facilities & Food Service

Departments

Custodial Supplies

15. Payment of Settlement from General Fund – General Counsel Budget – That the following settlement be approved

for payment:

a. Phyllis Bethay - Settlement agreement with the Plantiff to pay in full and for final settlement of the case.

$25,000.00

AWARD OF PURCHASE ORDERS 16. The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

GENERAL FUND 001

a. Laptops #16047375

CBTS Cincinnati Bell Technology Solutions

Mt. Washington $ 39,776.60

Explanation – Computrace, Laptops, delivery and installation of student computers.

July 27 520. 2015


(cont.) 16. AWARD OF PURCHASE ORDERS (cont.)

b. Cabling #16048501

PRC Technology Group, LLC ITM $ 44,800.00 Explanation – Provide material and labor to install additional data cable from existing network projectors.

c. Netbooks


ITM $ 45,500.00

Explanation – Netbook devices for MyTommorrow students grades 7 and 8.

d. Laptops


ITM $ 59,925.00

Explanation – Laptop cases for MyTommorrow student devices.

e. Supplemental Hours #16048625

TechSoft Systems ITM $ 60,000.00 Explanation – Supplemental Engineering hours for back to school equipment hookup and preparation for opening of school.

GRANT 019 f. STEM Camp

University of Cincinnati Recreation Center District Students $ 29,219.00 Explanation – Room rental, parking fees, food services, and lodging for advanced placement camp for district students taking STEM courses.

GENERAL FUND 001 / CLASSROOM MAINTENANCE 034

g. Monitoring #16048079

Abel Building Systems Facilities $ 78,000.00 Explanation – Security and fire monitoring for district buildings.

FOOD SERVICE 006 h. Refrigeration #16048463

Koch Refrigeration Company, Inc. Food Service $ 40,000.00 Explanation – Refrigeration supplies and materials for CPS school cafeterias.

i. Dish Supplies #16048466

Ecolab Inc. Food Service $ 100,000.00 Explanation – Dish machine supplies and materials for CPS school cafeterias.

j. Dairy #16048336

Ellenbee Leggett Co Inc. Food Service $ 477,500.00 Explanation – Dairy product for CPS summer programs.

July 27 521. 2015


(cont.) 16. AWARD OF PURCHASE ORDERS (cont.)

k. Dairy #16048323

Louis Trauth Dairy Inc. - Reiter Dairy LLC

Food Service $ 500,000.00

Explanation – Juice and dairy for CPS summer programs.

AUXILIARY 401 l. License

MIS Solutions, LLC Summit Country Day $ 47,205.06 Explanation – Licenses for Internet access for Auxiliary students.

LATE REQUEST 17. Agreement with Education Matters – That the Treasurer be authorized to enter into an agreement with Education

Matters. The Cincinnati City School District shall be the fiscal agent and will purchase services from Education Matters to provide ABLE staff and instructional services at an amount not to exceed $41,360.00. This agreement is from July 1, 2015 - June 30, 2016. Funding is from Fund 501 - Adult Basic Education.

18. Agreement with Jewish Family Service Cincinnati - That the Treasurer be authorized to enter into an agreement with

Jewish Family Service Cincinnati. The Cincinnati City School District shall be the fiscal agent and will purchase services from Jewish Family Service Cincinnati to provide ABLE staff and instructional services at an amount not to exceed $30,000.00. This agreement is from July 1, 2015 - June 30, 2016. Funding is from Fund 501 - Adult Basic Education.

19. Agreement with River City Correctional Center - That the Treasurer be authorized to enter into an agreement with

River City Correctional Center. The Cincinnati City School District shall be the fiscal agent and will purchase services from River City Correctional Center to provide ABLE staff and instructional services at an amount not to exceed $33, 840.00. This agreement is from July 1, 2015 - June 30, 2016. Funding is from Fund 501 - Adult Basic Education.

20. Agreement with YWCA of Greater Cincinnati - That the Treasurer be authorized to enter into an agreement with

YWCA of Greater Cincinnati. The Cincinnati City School District shall be the fiscal agent and will purchase services from YWCA of Greater Cincinnati to provide ABLE staff and instructional services at an amount not to exceed $79,375.00. This agreement is from July 1, 2015 - June 30, 2016. Funding is from Fund 501 - Adult Basic Education.

LATE REQUEST (cont.)

21. Agreement with Cincinnati Youth Collaborative (CYC) – That the Treasurer be authorized to enter into an agreement

with CYC to hire and employ a District-Wide Resource Coordinator to manage and support volunteer tutoring across schools at a cost not to exceed $75,000. This agreement is from July 1, 2015 - June 30, 2016. Funding is from Fund 19 as follows: Knowledgeworks-$10,000, Haile Foundation - $41,250, Greater Cincinnati Foundation- $5,000, Wallace Foundation - $18,750.

July 27 522. 2015


(cont.) 22. Agreement with St. Aloysius – That the Treasurer be authorized to enter into an agreement with St. Aloysius to hire and

employ a Resource Coordinator for the Community Learning Center at Rockdale Academy. The total amount of compensation supports the salary and benefits of the resource coordinator at a cost not to exceed $65,000.00. This agreement is from July 1, 2015 – June 30, 2016. Funding is from Fund 19 and Title 1.

FOR BOARD INFORMATION 23. Agreement with Nancy Barngrover – That the Treasurer be authorized to enter into an agreement with Nancy

Barngrover to provide reading services including teaching, developing lesson plans and training at Winton Hills Academy at a cost not to exceed $22,000.00. This agreement is from August 10, 2015 - June 30, 2016. Funding is from School-Wide Pooling – Winton Hills Academy.

24. Amendment to Agreement with HP Financials Services – That the Treasurer be authorized to amend an agreement

with HP Financials Services to add 2 laptop carts to an existing lease (Proceedings: April 3, 2015, Page 199) to be used by the ITM department for training purposes at an annual cost not to exceed $18,203.84. This agreement is a five year Fair Market Value lease from August 31, 2015 – July 1, 2020. Funding is from General Fund – ITM.

FOR BOARD INFORMATION LATE REQUEST

25. Agreement with Xavier University Community Building Institute – That the Treasurer be authorized to enter into an

agreement with Xavier University Community Building Institute to provide consultant and facilitation services for resource mapping in community learning centers to support the development of a template and process for asset mapping and training Resource coordinators on asset mapping at a cost not to exceed $10,000.00. This agreement is from May 31, 2015 – September 30, 2015. Funding is from Fund 19 – Wallace Foundation - FACE.

Jennifer M. Wagner Treasurer/CFO Ms. Bolton moved and Mrs. Bates seconded the motion that the Revised Report of the Treasurer be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, President Kuhns (5) Absent: Minera, Nelms (2) Noes: None President Kuhns declared the motion carried

July 27 523. 2015

INQUIRIES/UPDATES 1. Preschool Promise – the Board will continue to discuss this initiative at the upcoming Board Retreat.

ASSIGNMENTS 1. Administration – provide a report from Food Services on better uses for leftover food, milk and juice. 2. Administration – provide an overview of Career Education from Kelly Broscheid and Jill Hollander.

ADJOURNMENT

The Board adjourned at 8:17 p.m.

Jennifer M. Wagner Treasurer/CFO

july 27 2015 board of education cincinnati, ohio ......the policy committee met on tuesday, july 14,...

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