june 15-19, 2014 | mosco · graphic design and fascia panel inscription 3. power, water and...

June 15-19, 2014 | Moscow

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CONTENTS

GENERAL INFORMATION

vENuE

yOuR sTANd

Exhibition schedule

Directions to the venue

General information for all stand types

Technical characteristics of the Exhibition halls

shELL schEME (EquIppEd spAcE)Shell scheme features

Deadlines for submission of applications and information

1. Official catalogue entry

2. Stand build-up scheme 2.1 Extra equipment

2.2. Graphic design and fascia panel inscription

3. Power, water and compressed air supply

4. Telecommunications, audio, video and office equipment

5. Vehicle passes to the cargo handling zone

6. International freight cargo handling, transportation services and customs clearance

7. Technical suspensions on the pavilion ceiling

8. Temporary staff, stand cleaning and security

9. Advertising

10. Exhibitors’ badges

11. Staff badges for build-up/breakdown

12. Floral services

13. Loading and unloading of equipment and exhibits24

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MOBILE sTANds ANd shOW-cAsEs WITh ELEcTRIc LIGhTINGСusTOM-BuILT sTANds

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Deadlines for submission of applications and information

1. Official catalogue entry

2. Information letter about stand contractor

3. Power, water and compressed air supply

4. Telecommunications, audio, video and office equipment

5. Vehicle passes to the cargo handling zone

6. International freight cargo handling, transportation services and customs clearance

7. Technical suspensions on the pavilion ceiling

8. Temporary staff, stand cleaning and security

9. Advertising

10. Exhibitors’ badges

11. Staff badges for build-up/breakdown

12. Floral services

13. Overtime build-up/break-down

14. Waste disposal

15. Request letter for delivery and removal of equipment and exhibits

16. Stand design approval

dOuBLE dEckER sTANds

sTANd FITTING RuLEs

Схемы выСтавочных залов

PARTS OF ThE mAnuAL WILL bE FILLED WITh uSEFuL InFORmATIOn

PRIcInG POLIcy WILL nOT bE chAnGED.

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FORMs FOR shELL schEME (EquIppEd spAcE)

FORMs FOR cusTOM-BuILT sTANds

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NATIONAL SPONSORS

JSC “Transneft”

JSC «Gazprom neft»

OJSC “Surgutneftegaz”

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PLATINUM SPONSORS

GOLDEN SPONSORS

SILVER SPONSORS

OFFICIAL PARTNER

Official Consultant Official Publication

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21ST WOrld PETrOlEumCONGrESS aNd ExhibiTiONDear participants of the World petroleum exhibition! The Organisers of the 21st World petroleum congress and the World petroleum exhibition in moscow sincerely welcome your decision to take part in the largest and the most unique event in the world energy industry. When the World Petroleum council elected moscow to be a host city of the congress and the Exhibition, we expressed heartfelt gratitude to our colleagues and stated that we would exert every effort to ensure that moscow’s victory in the competition for the right to carry out these events would become a public victory. And we will fulfill that promise.

The congress and the Exhibition are interconnected events and their participants will receive a unique opportunity to establish and develop business contacts and get up-to-date information about new ideas, development prospects and new technologies. It is intense and important work but we would like for all visitors of moscow to find time to enjoy the beauty of our magnificent city and experience the hospitality and friendliness of Russian people.

Welcome, we wish you a fruitful working week and a pleasant stay in moscow!

best regards,The Organisers

of the 21st World petroleum congress

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Russian national committee of the World petroleum council18, bldg. 1, Malaya Dmitrovka st., Moscow, Russia, 127006phone: +7 (495) 502-19-27 | fax: +7 (495) 739-28-54e-mail: [email protected] | www.21wpc.comBranches:

Exclusive international sales Agent:

IEs (International Exhibition services)Irina Gorshkovaphone: +971 52 849 8262 (Dubai) e-mail: [email protected]

Exclusive international sales Agent:

IEs (International Exhibition services)Frederic Malgoirephone: +971 52 914 0597 (Dubai)e-mail: [email protected]

domestic sales Agent:

ITEphone: +7 (495) 935-73-50fax: +7 (495) 935-73-51www.ite-expo.ruOlga Luniovae-mail: [email protected]

domestic sales Agent:

ITEphone: +7 (495) 935-73-50fax: +7 (495) 935-73-51www.ite-expo.ruOlga Luniovae-mail: [email protected]

[email protected]@[email protected]@21wpc.com

[email protected]@[email protected]@21wpc.com

OrGaNiSErS

ORGANIsING cOMMITTEE OF ThE 21sT WORLd pETROLEuM cONGREss

EXhIBITION spAcE sALEs

spONsORshIp sALEs

OFFIcIAL TEchNIcAL OpERATOR

ExpoGlobal Group 5, Orshanskaya st., Moscow phone: +7 (495) 589-34-85 | fax: +7 (495) 640-88-51www.expoglob.comstand design approvalAndrey Malikovphone: +7 (916) 911-97-12e-mail: [email protected]

For foreign exhibitors:phone: +7 (495) 589-34-85 | fax: +7 (495) 640-88-51Nikita Golovanov – [email protected] phone: +7 (915) 156-25-69e-mail: [email protected]

For Russian exhibitors:phone: +7 (495) 589-34-85 | fax: +7 (495) 640-88-51Anna Morozovaphone: +7 (985) 297-80-77e-mail: [email protected]

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rECOmmENdEdSErViCE SuPPliErS

4vIdA International exhibition service34, bldg. 6, Zolotorozhskiy val, Moscow, Russia, 111033phone: +7 (495) 723-44-66 | +7 (495) 642-72-28 | +7 (495) 642-72-29www.4vida.ruEkaterina Turkina, Natalia Guroke-mail: [email protected]

ExpoGlobal Group 5 Orshanskaya st., Moscow, Russia, 121552phone: +7 (495) 589-34-85 | fax: +7 (495) 640-88-51www.expoglob.comIgor Tolkunov – phone: +7 (916) 928-62-68e-mail: [email protected]

IEs WORks srlVia A.G. Bragaglia 33, Rome, Italy, 00123phone: +39 06 3088 3030 | fax: +39 06 3088 3040Vincenzo Fetto – phone: +39 345 260 9376 e-mail: [email protected]

BuildExpoP/O box 92, Bldg 2 (Crocus Expo IEC), Trade and Exhibition Complex, 65-66 km Moscow Ring Road (MKAD), Krasnogorsk, Moscow region, Russia, 143402phone: +7 (495) 727-26-12www.buildexpo.ru | e-mail: [email protected] Vurushich – phone: +7 (916) 434-77-67Alexandra Safonova - phone: +7 (916) 805-07-34e-mail: [email protected]

cusTOM-BuILT sTANd cONTRAcTORs

MAXGROup16, bldg. 1, Krasnopresnenskaya emb., Moscow, Russia, 123100phone/fax: +7 (495) 961-00-14www.maxgroup.ruAlexandr Kryuchkov – phone: +7 (919) 960-99-08e-mail: [email protected]

Expomaster9 Vitebskaya st., Moscow, Russia, 121354phone: +7 (495) 642-97-34www.expomaster.ruMaria Tkachenko – phone: +7 (916) 612-00-35e-mail: [email protected]

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BTG Expo Gmbhwww.btg.de

International exhibition freightsCarl-Benz-Str. 21, D-60386 Frankfurt am Main, Germanyphone: +49 (0) 69 408987-102fax.: +49 (0) 69 408987-222Eric Awatere-mail: [email protected]

Meritex International Freight services Ltd The Coach House, 20 Northernhay Street, Exeter, Devon, EX4 3ER, United Kingdom phone: + 44 (0) 1392 454 999 Henry Osborne – e-mail: [email protected]

An exclusive right of handling customs

freights on the exhibition territory

OFFIcIAL FREIGhT FORWARdER

INTERNATIONAL FREIGhT FORWARdER

Russian exhibition freightsMoscow Crocus ExpoOffice Section, Pav. 1, suite 10765-66 km Moscow Ring Road (MKAD),Krasnogorsk, Moscow region, Russia, 143402 phone: +7 (495) 646-98-48Ksenia Boytsovae-mail: [email protected]

BuildexpoP/O box 92, Bldg 2 (Crocus Expo IEC), Trade and Exhibition Complex, 65-66 km Moscow Ring Road (MKAD), Krasnogorsk, Moscow region, Russia, 143402phone: +7 (495) 727-26-12e-mail: [email protected] | www.buildexpo.ru

Academservice28a, Shipilovskaya st., Moscow, Russia, 115563phone: +7 (495) 660-90-90, ext. 1206 | fax: +7 (499) 501-99-09e-mail: [email protected]

OFFIcIAL shELL schEME sTANd cONTRAcTOR

AccOMMOdATION sERvIcEs

vARs Expo2, bldg. 7, 1st Nagatinskiy passage, Moscow, Russia, 117105phone: +7 (495) 645-25-64www.vars.ru Dmitriy Afanasiev - phone: +7 (916) 223-17-76e-mail: [email protected]

Euroexpo35 Arbat st., suite 423, Moscow, Russia, 119002phone: +7 (495) 925-65-61, +7 (495) 925-65-62 | fax: +7 (499) 248-07-34www.euroexpo.ruVladimir Ryauzov – phone: +7 (985) 764-02-42e-mail: [email protected]

Information will be available shortly

cATERING

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GENEral iNFOrmaTiONabOuT ThE ExhibiTiONDear Exhibitors!

The World petroleum exhibition dedicated to the 21st World petroleum congress will be held on June 16-19, 2014. It is planned that the total exhibition area will exceed all previous records and will reach 50 000 sq. m. According to the Organisers’ intention, the World petroleum exhibition will complement and extend the congress and will further develop the themes of the event.

The Exhibition’s structure includes several sections and themes which represent the aspiration of the World Petroleum council to encourage responsible utilization of energy resources for the welfare of humanity, to engage the youth in active international cooperation, to find and showcase the best examples of social responsibility in the energy sector.

This theme is developed in specially dedicated areas of the Exhibition: Global business Opportunities center (GbOc), Social responsibility, youth forum. The rest of the Exhibition is distributed among the stands of ministries of energy, oil and gas producers and service companies of different levels. In other words, the World petroleum exhibition gives a full understanding of the current situation in the petroleum industry and the perspectives of its development.

The Organisers have no doubts that people to whom this manual is addressed are highly experienced professionals. however, this manual contains important information, forms and guidelines to ensure that your participation in the 21st World petroleum congress is a success. Please read it carefully.

We wish you good luck!

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dATE TIME EvENT

Bu

ILd

-up

TuESdaYJune 101 08:00 – 20:00 Early build-up2,3

WEDNESDAYJune 11 08:00 – 20:00 Build-up

THURSDAYJune 12

08:00 – 20:00 Build-up10:00 – 18:00 Exhibitors’ registration4

FRIDAYJune 13

08:00 – 20:00 Build-up10:00 – 18:00 Exhibitors’ registration

SATURDAYJune 14

08:00 – 20:00 Build-up10:00 – 18:00 Exhibitors’ registration

SUNDAYJune 15

08:00 – 20:00 Build-up10:00 – 18:00 Exhibitors’ registration12:00 – 17:00 Delivery of exhibits and shell scheme decoration works

17:00Final deadline for stand decoration works, building materials must be taken out, stands must be ready for the inspection5

EXh

IBIT

ION

MONDAYJune 16

08:00 – 20:00 Pavilion access6

10:00 – 18:00 Exhibition hours

12:00 Official opening of the Exhibition

TUESDAYJune 17

08:00 – 20:00 Pavilion access10:00 – 18:00 Exhibition hours

WEDNESDAYJune 18

08:00 – 20:00 Pavilion access10:00 – 18:00 Exhibition hours

THURSDAYJune 19

08:00 – 20:00 Pavilion access10:00 – 16:00 Exhibition hours16:00 – 20:00 Removal of small exhibits/elements of design7

BR

EAk

dOW

N FRIDAYJune 20 08:00 – 20:00 Breakdown

SATURDAYJune 21 08:00 – 20:00 Breakdown. Pavilions must be emptied, equipment and

stand constructions must be disassembled and taken out8

ExhibiTiONSChEdulE

1 – The general start date of build-up for all exhibitors is June 11, 2014. Contact the technical operator for infor-mation on conditions to start build-up one day earlier, on June 10, 2014.2 – Please make sure that your stand contractors and developers know this schedule. Information on the pos-sibility and cost of overtime build-up/breakdown may be obtained from the technical operator.3 – Timescales for set-up of heavy and large-dimension equipment and exhibits must be confirmed beforehand with the technical operator.4 – Badges may be obtained at the Registration desk lockated at the Pavilion 3 lobby.5 – On the last day of build-up, on June 15, 2014, all stands must be ready for inspection by 17:00. Therefore, it is mandatory for you to be at your stand early enough to make sure that your stand has been constructed properly, as you need to be able to equip and decorate your stand in time. Gangways must be cleared. All boxes and pack-ages with exhibits are to be unpacked and removed from the stand. Otherwise, the technical operator reserves the right to remove them from the stand at the expense of the exhibitor.

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6 – Admission to the pavilion is open only to the exhibitors with badges. Build-up during the Exhibition is forbid-den and contractors’ bages will not be valid.7 – On June 19, 2014, exhibitors must be present at their stands and the stands must be open till 16:00. Exhibi-tion materials and equipment may not be packed and taken out of the Exhibition until this date. Delivery of empty boxes to stands for packing of exhibits may only be started after the official closure of the Exhibition. No small exhibits, personal belongings or valuables may be left at the stand after the Exhibition is closed. Contractors and exhibitors who leave exhibits or stand equipment in the hall unattended after the Exhibition is closed, bear full responsibility for it. All exhibitors with Shell Scheme stands must remove their exhibits (except for large-dimension) and other stuff by 20:00, June 19, in order to allow the start of breakdown. All exhibitors’ materials and constructions must be taken out; otherwise, the exhibitor is responsible for their further safety or a safe utilization of temporary constructions.8 – Breakdown is prohibited till June 20, 2014. All exhibition area must be fully cleared of exhibits, structures, waste and packing tape by the end of the last day. It is not allowed to discard elements of dismantled structures and packages (sawn wood, flake board, hardboard, fiberboard, laminboard, etc.) into waste containers for hard domestic waste located on the territory of the International Exhibition Center Crocus Expo.All building materials, constructions and large-dimension waste and debris must be taken out of the exhibition territory at the exhibitor’s or contractor’s expense. Contractors/exhibitors must order waste utilization before-hand.

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The 21st World petroleum congress and the Exhibition will take place at the International Expo Center «Crocus Expo», pavilion 3, halls 13, 14, 15 and outdoor exhibition space #10.Address: Trade expo complex, building 2, 65-66 km of the Moscow Ring Road (MKAD), Krasnogorsk, Krasnogorsk-4, Moscow area, Russia, 143402.

VENuE

DOWNTOWN

Moscow Ring Road(MKAD)

Myakinino metro station – 10 minute walk to pavilion 3Tushinskaya metro station – buses 631, 640; route taxis 450m, 631m, bus stop «Ulitsa Isakovskogo».Strogino metro station – buses 631, 736, bus stop «Ulitsa Isakovskogo».

dirECTiONS TO ThE VENuE:

PLENARY HALL

CUSTOMSZONE

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REsTAuRANTs/cAFEs sMOkINGsERvIcE cENTRE

cuRRENcy EXchANGE ANIMALs

chILdREN

MEdIcAL cARE

Pavilion 3 of the International Exhibition Center «Crocus Expo» features a restaurant and a food court.

Smoking at the venue is strictly prohibited for the exception of specially designated smoking areas.

Paid copy service, international phone and fax services are available at the Service Centre in Pavilion 3.

You can find ATMs in the lobby of Pavilion 3. You can exchange cash at the bank in the lobby of Pavilion 1 or at currency exchange booths at the «Crocus City Mall» and at the «Tvoy Dom» store.

Animals are prohibited at the venue except for guide dogs accompanying handicapped people.

Children under 16 are not allowed to visit the Exhibition.

Emergency medical care is available during the general Exhibition period. For assistance, please approach any available representative of the Organisers.Pharmacy is located at the «Tvoi Dom» store.

PAVILION 3CARGO HANDLING ZONE (CHZ)

HALL

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PLENARYHALL

HALL

13HALL

14HALL

15

WORLD PETROLEUM EXHIBITION

LOBBY

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GENEral iNFOrmaTiON FOr all STaNd TYPES

sTANd TypEs

EXhIBITs

suBEXhIBITORs

pOINTs OF cONNEcTION

INTELLEcTuAL pROpERTy

dANGEROus EXhIBITs ANd EquIpMENT

dyNAMIc EquIpMENT ANd EXhIBITs

Exhibitors rent either Equipped Space (see «Shell Scheme» (p. 18)) offered by the Organisers, or Space Only (see «Custom-built Stands» (p. 26)) and hire a contractor for its build-up and fitting.

Pay attention to the fact that the weight of exhibits at your stand may not exceed the maximum safe load of the pavilion floor (see the «Technical characteristics of the exhibition halls») (p. 17).

Participation of subexhibitors is allowed. However, they have to comply with the rules of the Exhibition and cover the fee in the amount of € 600 per each subexhibitor.

Columns, hatches, electric boxes, manholes and/or points of varios technical connections for either yours, or neighboring stands may be located within your exhibition space. In such case, in order to provide free access (not less than 0.8 m) to fire cock cabinets, fire-extinguishing equipment and electrical control units, power wiring harness and pipes not more than 50 mm in diameter may be laid in gangways or within your stand area without an additional approval. Please pay attention to this and plan podiums or floorings at your stand accordingly. For additional information please contact the technical operator.

By signing the contract for participication in the Exhibition, the exhibitor guarantees that the design/elements of the stand and any other objects demonstrated at the Exhibition do not violate any trade, author and other rights of intellectual property of any third party.

No dangerous equipment may be used without a preliminary written approval of the technical operator, the administration of IEC «Crocus Expo», or, if appropriate, local authorities.

a) All moving equipment should be installed and safeguarded at the exhibitor’s expense and must be approved by the technical operator. In extraordinary circumstances or in case of exceeding the allowable level of noise (over 75 dB), such equipment may be requested to be turned off by the technical operator.

b) No engines, generators, motors, furnaces or other power equipment and devices may be demonstrated at the Exhibition without sufficient fire protection and preliminary written approval of the technical operator. Such approval may be temporarily suspended or revoked if the equipment is inconvenient for other exhibitors or visitors.

c) Safety devices can be removed from the equipment only when the equipment is turned off and disconnected from the power source only to demonstrate its design and construction of accessable parts. Safety devices must be restored immediately after the demonstration is finished.

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FIRE sAFETy REGuLATIONs

INsuRANcE

NOIsE LEvEL

AdvERTIsING cONsTRucTIONs

Exhibitors with сustom-built stands should pay close attention to the «Fire Safety Instructions for Exhibit Installation/Dismantling and for Holding Exhibition Events in the Pavilions and Outdoor Exhibition Space of IEC Crocus Expo» (Fire safety instructions) that is available for review on the official web-site of the Congress. These regulations should be followed while designing, building and decorating your stand with different materials (textile, panels, etc.).

All exhibitors are strongly recommended to undergo the procedure of insurance.

During presentations, video/audio demonstrations, etc., the level of noise may not exceed 75 dB. If complaints about the level of noise are received from other exhibitors, the technical operator has the right to turn off the source of noise based on the Record of measurements. The Record is drawn up in two copies and signed by a responsible employee of the technical operator and is given to the exhibitor.

No advertising constructions (flags, banners, etc.) may be placed on the floor, pavilion constructions, walls and other parts of the pavilion without a permission of the technical operator. For all questions regarding the placement of banners and other advertising constructions, please contact the technical operator.

Use of open fire, pyrotechnic and smoke effects is allowed only if you have a written permission from the technical operator.If you have ordered a сustom-built stand (Space Only), please make sure that your contractors know the Fire safety instructions.

СusTOM-BuILT sTANd dEsIGN ANd ALL TEcNIcAL dOcuMENTATION MusT BE suBMITTEd TO ThE TEchNIcAL OpERATOR FOR FuRThER AppROvAL By

ThE AppROpRIATE dEpARTMENTs. pLEAsE sEE p. 27 FOR dEAdLINEs.

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TEChNiCal dETailSOF ThE ExhibiTiON hallS

TITLE DATA NOTES

Maximum floor load 2.5 t per 1 sq. m

For distributed load. Maximum single-point safe load is based on the number and dimensions of bearings and on the general weight of the exhibit (stand).

Height to roof trusses 9.5 m Pay attention to the specific requirements for сustom-built stands (р. 27) and double decker stands (р. 34).Maximum stand height 6.0 m

Number of cargo gateshall 13 – 3hall 14 – 3hall 15 – 3

Maximum safe size of cargoes (width x height) being passed

through the cargo gates:- small gates- large gates

4.0x4.3m6.8x7.5 m

Detailed floor plans with indicated locations and dimensions of cargo gates may be obtained from the technical operator.

Maximum safe size of cargoes (width x height) being passed

through the connecting folding doors

5,3 x 5,8 m Detailed floor plans with indicated locations and dimensions of connecting folding doors may be obtained from the technical operator.

Connection to the mains:electricity - 220/380 V, water, compressed air

YesDetailed floor plans with indicated locations of hatches and columns may be obtained from the technical operator.

Possibility of hanging to the ceiling beams of the pavilion

(max height - 8 m)Yes

Detailed floor plans with indicated locations of ceiling beams may be obtained from the technical operator.

Maximum load on the ceiling joists (trusses) for suspensions:

- per one point- per one joist

250 kg1,600 kg

For detailed information please contact the technical operator.

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YOur STaNd

ShEll SChEmE FOr “EquiPPEd SPaCE“ShEll SChEmE FEaTurES

For all exhibitors who have booked an «Equipped Space», the standard Shell Scheme stand with the height of 3 m will be built using a generic exhibition system Advantec. The rental price of the standard Shell Scheme stand includes the general security of the pavilion, gangways cleaning and the corresponding equipment.

12-20 m2 sTANd

21-36 m2 sTANd

1. Carpet to stand area2. Rear and side walls3. Advantec bar - 2 pcs4. Advantec spotlight - 2 pcs5. Table 800х800 mm - 1 pcs6. Chair - 4 pcs7. Bar stool - 1 pcs8. Information desk - 1 pcs9. Additional wall panel 3000x1000 mm - 2 pcs10. Advantec door set-up - 1 pcs11. Fascia with company name (15 letters)12. Waste bin

1. Carpet to stand area2. Rear and side walls3. Advantec bar - 2 pcs4. Advantec spotlight- 5 pcs5. Table 800х800 mm - 2 pcs6. Chair - 8 pcs7. Bar stool - 1 pcs8. Information desk - 1 pcs9. Showcase - 1 pcs10. Additional wall panel 3000x1000 mm - 4 pcs11. Advantec door set-up - 1 pcs12. Fascia with company name (15 letters)13. Waste bin

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dEadliNES FOr SubmiSSiON OF aPPliCaTiONS aNd iNFOrmaTiON

ExhibiTiON SErViCE FOrm # dEadliNE SubmiT TO NOTES

Official catalogue entry 1.S April 1, 2014 ExpoGlobal Group Final cut-off date for this form.

Stand build-up scheme 2.S April 7, 2014 ExpoGlobal Group

Extra equipment 2.1.S April 7, 2014 ExpoGlobal Group

Deadlines and fees for changes/additions into order:After April 08, 2014 – 50% extra charge;

After may 20, 2014 – 100% extra charge and execution of orders is left for consideration of service providers.

Graphic design and fascia panel inscription 2.2.S April 7,

2014 ExpoGlobal Group

Power, water and compressed air supply 3.S April 7,




Telecommunications 4.S April 7, 2014 ExpoGlobal Group

Audio, video and office equipment 4.1.S April 7,


LED screens and video walls 4.2.S April 7,


Vehicle passes to the cargo handling zone 5.S nO

DEADLInE ExpoGlobal Group

cargo handling, transportation services and customs clearance

6.S may 12, 2014 bTGExpo Gmbh

Applications for cargo handling received after June 2, 2014, will be executed upon availability of technical means to carry out the works and to store cargoes on the premises of the IEC Crocus Expo.

To confirm the schedule of cargo handling operations, exhibitors must submit the detailed weight information, dimensions and other specs of their cargoes and exhibits to the technical operator by May 23, 2014. Organisers reserve the right to change the schedule of loading operations and the set-up secuence of large equipment.

Technical suspensions on the pavilion ceiling 7.S April 18,

2014

ExpoGlobal Group



Temporary staff, stand cleaning and security 8.1.S April 18,

2014Interpreters and promo staff 8.2.S April 18,

2014

Advertising 9.S march 3, 2014 ExpoGlobal Group

Execution and cost of orders submitted after the deadline is left for consideration of service providers.

Exhibitors’ badges 10.S may 15, 2014 ExpoGlobal Group

Till may 15, 2014, badges will be distributed in unlimited numbers free of charge. After may 16, 2014, the cost of one badge will be 25 €.

SHELL SC

HEM

E

20


Staff badges for build-up/breakdown 11.S nO


Floral services 12.S may 20, 2014 ExpoGlobal Group

Deadlines and fees for changes/additions into order:After may 20, 2014, execution of orders is left for consideration of service providers.

After June 10, 2014– 50% extra charge.Delivery and removal of equipment and exhibits into/out of the hall

13.S nO DEADLInE

IEc crocus Expo Service-center

From June 2, 2014 till June 9, 2014, ExpoGlobalGroup will not be accepting any orders. After June 10, 2014, execution of orders will be possible exclusively upon cash payment or credit card payment.For any questions, please contact the technical operator.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.

SHELL SC

HEM

E

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SHELL SC

HEM

E

1. OFFIcIAL cATALOGuE ENTRy

2. sTANd BuILd-up schEME

2.1. EXTRA EquIpMENT

2.2. GRAphIc dEsIGN ANd FAscIA pANEL INscRIpTION

The official Exhibition catalogue containing the list of all exhibitors with the description of their business activities will be distributed among Congress delegates, exhibitors and visitors of the Exhibition.The description of a company’s activity must be submitted via Form 1.S in English, the maximum number of characters is 800. The technical operator reserves the right to decrease the description text of the exhibitor at his sole discretion if it exceeds the maximum number of characters.Information about your partners and subexhibitors working at your stand may be added to the catalogue after the appropriate fee has been paid using Form 1.S (see page 15).

Exhibitors who ordered shell scheme stands (Equipped Space) are required to draw-up a scheme of their stand according to their area and based on the dimensions and the configuration indicated on the general pavilion plan. Specify all stand elements (open sides, wall elements, furniture, lighting and equipment which you will need to order using Form 2.1.S) and confirm the planning. Use symbols and three-digit codes indicated in Forms 2.S and 2.1.S.Please notice which equipment is included in the cost of the space you have ordered. If you do not use some elements, their cost of rent will not be refunded. A standard shell scheme stand floor will have grey carpeting.

Please carefully read your application for participation in the Exhibition and examine the stand scheme to find out what is already included in the price of your stand. Please check the desired items in Form 2.1.S and mark their locations on your stand scheme in Form 2.S using appropriate symbols from Form 2.S.If you need equipment that is not included in the list in Form 2.1.S, please check with the technical operator on the availability of such equipment and its rental price.Information on types of additional equipment may also be viewed on the web-site, in the exhibitor’s personal account.Keys from doors, locks for file cabinets, show windows, remotes for plasma-panel displays, DVD players, TV/VCR combo as well as coffeemakers, coolers and coffee machines may be received at the desk of the technical operator after a refundable security deposit has been made.

Please use Form 2.2.S to write down the name of your company that will appear on the stand fascia panel. The name of the company must be written with due regard to upper/lower case letters of the Latin alphabet, quotations and other punctuation marks. The cost covers a 15-character long fascia inscription on each open side of the stand.Using Form 2.2.S you can order additional inscription, your company logo and/or other graphic images for the fascia panel or stand panels for extra charge.Stand number will be indicated either on the fascia panel, or on the special nameplate, as well as the WPC brand elements.Using Form 2.2.S you can order covering for wall panels, information desk and other equipment with the Oracal film. Please select the color and the code of the film and indicate which items should be covered with it. The cost of ORACAL film covering (width up to 0.5 m) is calculated based on the number of running meters needed.Full-color printing is performed only with the use of exhibitor’s materials provided via the electronic devices simultaneously with the submission of the order using Form 2.2.S.The covering may also be made with graphic materials provided by the exhibitor. Please contact the technical operator to find out the dimensions of stand elements which could be covered, as well as the deadline for the submission of materials.The default color of the Oracal film used for fascia panel inscriptions is red (032).

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3. pOWER, WATER ANd cOMpREssEd AIR suppLy

4. TELEcOMMuNIcATIONs, AudIO, vIdEO ANd OFFIcE EquIpMENT

Power supply is not included in the shell scheme (Equipped Space) rental cost and must be ordered additionally via Form 3.S. Please note that for stands smaller than 20 m2 the standard power package provides 2.3 kW + 2 sockets (EU standard); for 21-36 m2 stands the standard power package provides 3.5 kW + 3 sockets (EU standard). Additional sockets and lighting could be ordered via Form 2.1.S (24/7 connection to 1 socket is included if a refrigerator is ordered). If you need power supply of 380 V, please contact the technical operator.Make sure that you order sufficient electric supply to accommodate all your needs.

You can order telephone/fax/internet connections, as well as audio/video and office equipment via Forms 4.S, 4.1.S, 4.2.S. Audio/video equipment not listed in the forms can be provided additionally by the exhibitors’ request.Payment for telephone calls and Internet traffic is accepted during the exhibition period at the technical operator’s desk by cash payment or by credit card.

You can order water supply via Form 3.S, a sink and other similar additional equipment can be ordered via Form 2.1.S.Access to water supply is conducted through ½˝ (15 mm) diameter hoses, water dumping – through 38 mm or 50 mm diameter drainpipes. Hoses and pipes of other diameter and/or adapters must be provided by the exhibitor or ordered from the technical operator. Hoses for connections of up to 10.0 r.m are complimentary. If the length of connection is more than 10.0 r.m, hoses and pipes of necessary length are provided for extra charge.

Air supply can be ordered via Form 3.S.Maximum pressure is 6 bar (6–8 kg/cm²). Compressed air will be connected via the reinforced hoses ½˝ (15 mm) in diameter. Hoses of other diameter and/or adapters must be provided by the exhibitor or ordered from the technical operator. Hoses for connections of up to 10.0 r.m are complimentary. If the length of connection is more than 10.0 r.m, hoses and pipes of necessary length are provided for extra charge.

3.1. pOWER suppLy

3.2. WATER suppLy

3.3. cOMpREssEd AIR

5. vEhIcLE pAssEs TO ThE cARGO hANdLING zONE Parking space near the entrances to the pavilions of IEC Crocus Expo is restricted. Information on parking possibilities near the pavilion entrances will be presented to Congress participants and exhibitors at a later time. Along the perimeter of the pavilions there is a special 30-meter wide zone for handling of arriving/departing exhibits and equipment. Vehicular entrance into the cargo handling zone is allowed with paid passes, which can be ordered from the technical operator via Form 5.S.

6. cARGO hANdLING, TRANspORTATION sERvIcEs ANd cusTOMs cLEARANcE

BTG Expo GmbH is the official exhibition freight forwarder of Russian and foreign exhibition freights. BTG Expo GmbH has an exclusive right of handling customs freights on the exhibition territory. Transportation of freights to the venue may be organized by the exhibitor at his own discretion. However, cargo handling on the premises of IEC Crocus Expo is provided exclusively by BTG Expo GmbH.

Prior to shipping the exhibition cargoes, it is necessary to obtain from BTG Expo GmbH the recipient’s address and the instructions on how to fill out forwarding documents. Such instructions must be followed precisely.

cargo handling and transportation services

customs clearance

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7. TEchNIcAL suspENsIONs ON ThE pAvILION cEILING

Exhibitors may use Form 7.S to order lightweight suspensions to be installed above their stands. Flags, banners, etc., may be fixed to metallic frames/trusses.Use Form 7.S to order a metallic frame/truss. Flags, banners and other lightweight suspensions may carry the company’s name, logo and other brand features of the exhibitor. Use Form 2.2.S to request placement of graphic data on the suspension. All suspended constructions must first be approved by the technical operator.

Shipping and customs services for the exhibition freights of non-resident exhibitors are provided by the official freight forwarder BTG Expo GmbH through the official customs broker Crocus Expo. Handling of non-resident exhibitors’ cargoes received through unofficial forwarders and customs brokers will be provided with a 50% surcharge to the price of ordered services.Cargo handling and rigging works will be performed during the build-up and breakdown periods from 08:00 till 20:00 (break from 13:00 till 14:00).Information on the specifics of cargo handling of bulky and/or complicated equipment may be obtained from the official freight forwarder. Removal of exhibits on the last day of the Exhibition (June 19, 2014) is possible, subject to a prior agreement with the technical operator. Removal of large and heavy exhibits on the last day of the Exhibition is prohibited.

pLEAsE dO NOT usE EXpREss sERvIcEs FOR FORWARdING yOuR FREIGhTs!

The technical operator sets up a schedule of cargo handling operations. To confirm the schedule, exhibitors must submit detailed weight information, dimensions and other characteristics of their cargoes and exhibits to the technical operator by May 23, 2014.

cargo handling schedule

8. TEMpORARy sTAFF, sTANd cLEANING, sEcuRITy, INTERpRETERs ANd pROMO sTAFF

Gangways between stands will be cleaned every morning before the exhibition opens. Waste left in front of your stand in plastic bags or boxes will also be taken out. Individual cleaning of your stand during the exhibition period may be ordered via Form 8.1.S. All decoration works at the stand must be finished on the last day of build-up (June 15, 2014) (see «The Exhibition Schedule» (р. 11)). Empty boxes/packaging and waste must be removed from the stand and placed in waste containers located near the cargo gates. Should the exhibitor fail to do so, the area around the exhibitor’s stand will be cleaned at the exhibitor’s expense.During build-up/breakdown periods, pavilions will be closed by the security staff at 20:00. During the exhibition period the pavilions will be sealed by the security at 20:00 and re-opened at 08:00. Please note that your own security will not be able to access the pavilions at night time.Exhibitors are strongly recommended to either have a representative at their stand when the pavilions are open, or order individual security. Exhibitors bear full responsibility for the safety of their exhibits and personal belongings left at their stands when the pavilions are open.Individual security may be ordered via Form 8.1.S.

8.1. TEMpORARy sTAFF, sTANd cLEANING ANd sEcuRITy

Should the exhibitor either indicate the wrong address of the recipient, or fill out the forwarding paperwork incorrectly, the exhibitor would take the risk of not receiving his freights due to the inability of undergoing the customs procedures.

You can order interpreters and auxiliary staff for your stand via Form 8.2.S. Please make sure that all staff members have badges.

8.2. INTERpRETERs ANd pROMO sTAFF

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10. EXhIBITORs’ BAdGEsThe exhibitor’s badge serves as a pass to the Exhibition venue for the whole duration of the Exhibition including build-up/breakdown. To request badges, please fill out Form 10.S and submit it to the technical operator. Badges are provided in any number and free of charge till May 15, 2014. Starting May 16, 2014, the cost of one badge will be € 25. Please note that Exhibitor’s badge does not grant access to the World Petroleum Congress.

12. FLORAL sERvIcEsYou can order floral services and flower arrangements via Form 12.S.

11. sTAFF BAdGEs FOR BuILd-up/BREAkdOWNTo request badges for contractors and other staff working at the stand during build-up/breakdown, please prepare a letter specifying the name of your company, names and passport details of staff members and submit it to the technical operator. Staff badges for build-up/breakdown will not be valid on the exhibition days.Please make sure to order badges for all the staff members required to be present at the stand during the Exhibition (see section 10). Sample letter may be found in Form 11.S.

13. dELIvERy ANd REMOvAL OF EquIpMENT ANd EXhIBITs INTO/OuT OF ThE hALL

NOTEs

To unload the exhibits and the equipment that do not have to undergo customs clearance and to pass it on (if required) to the official exhibition freight forwarder for further handling, you need to prepare 3 copies of a letter on a company letterhead and have it sealed and signed by the authorised representative.To access the cargo gates, you will have to leave the car/truck at the venue parking and have the letter validated at the Service Center located in the lobby of Pavilion 3.You will be able to enter the cargo gates using the validated letter (1st copy of the letter to be left at the Service Center, 2nd copy to be given to the guard at the entrance and the 3rd copy you keep for removal of the exhibits) and a pass to the cargo handling zone, which may be requested either from either the official exhibition freight forwarder (if you have ordered cargo handling works) via Form 6, or from the technical operator (if you handle cargoes yourself) via Form 5.S.The same must be done in order to bring in materials for decoration works: exhibitors and/or contractors must prepare 3 copies of a letter on the company letterhead and validate them as well.In order to have your letters validated by the appropriate departments, you must first send them to the official technical operator. Should additional exhibits and/or advertising equipment be brought in during the Exhibition, they must be added to both copies of the letter (your copy and the one kept at the Service Center) to avoid problems when moving them out.

9. AdvERTIsINGYou can order Advertising via Form 9.S.

All materials and exhibits must have certificates of fire safety.All materials and constructions that do not have certificates of fire safety (wooden constructions, carpeting, inflammable decorations, drapery, etc.) must be treated with appropriate fire retardants.All decoration materials, banners, textile, etc., must have certificates of fire safety.Strictly prohibited: attaching your equipment to the stand constructions, self-guided covering of panels, labeling, drilling, attaching advertising and other materials with pins, duct tape etc.The wall elements and other additional elements of the constructions must stay undamaged and be cleaned of sticky tape after the Exhibition finishes. In case of damage to any of the elements of the stand and the equipment, a triple cost of damaged elements will be imposed on the exhibitor as a penalty. Damages to the equipment from the section Advantec stand constructions must be reimbursed in the amount of 7 (seven) times the cost of such equipment as indicated in Form 2.1.S.

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MOBILE sTANds ANd shOW-cAsEsWITh ELEcTRIc LIGhTING

To stabilize the stand constructions, additional fasteners not pictured on your stand scheme may be used. Should you need to temporarily take them down (e.g., to install large exhibits), you must obtain the permission from the technical operator and make sure that all necessary precautions are taken.Set-up of exhibition equipment and connection of electrical devices (except for exhibits) on the premises of a shell scheme (equipped space) is considered to be self-guided build-up. Such stands will have to undergo a paid Technical Expertise at the expense of the exhibitor.

Mobile stands and show-cases with electric lighting have to go through a paid technical expertise at the exhibitor’s expense. Connection of mobile stands and show-cases to the power grid is allowed only if you have a permission for such connection. Lighting equipment on mobile stands and show-cases must comply with all electro-technical requirements (see «Regulations for carrying out of electrical and plumbing works in Crocus Expo IEC» on the official web site of 21st WPC). Equipment in metal (conductive) frameworks must be connected using a three-wire system with obligatory grounding of the framework. Easily accessable lighting equipment must be mounted at the height of at least 2 m. Use of domestic power extenders for the connection of lighting equipment is prohibited.

To get the lighting equipment used on mobile stands and show-cases approved, the following documents must be submitted to the official technical operator by April 18, 2014:

• The general layout of the mobile stand – 2 copies;• The stand scheme with marked locations and power of the lighting equipment (factory-made) – 2 copies;• The list of contractors – 2 copies;

• The list of equipment – 5 copies.

Should you use interconnected lamps that have been charged with a power line, you must submit the scheme of the power circuit, a copy of the evaluation report and a copy of the electro-technical license of the contractors who performed the works. You must get the approval of the official technical operator prior to the beginning of the Exhibition.

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Custom-built stand is the stand executed under individual design. Exhibits, constructions and other materials used for custom-built stands must have certificates of conformity to the requirements of «Fire Safety Regulations» and safety measures.

Please note that stands built with generic exhibition systems (Mero R8, Octanorm, Advantec, Maxima, Astralite, Joker, Tritix) are subject to increased accreditation.

attention!Please note that construction of stands (or any other decoration works) by the exhibitors themselves or outside contractors is allowed only for custom-built stands and upon getting a written approval from the appropriate departments. For your convenience such approval will be provided by the technical operator on request.

СuSTOm-builT STaNdS

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dEadliNES FOr SubmiSSiON OF aPPliCaTiONS aNd iNFOrmaTiON


Official catalogue entry 1 April 1, 2014 ExpoGlobal Group Final cut-off date for this form

Informational letter about the stand contractor

2 April 18, 2014 ExpoGlobal Group

Power, water and compressed air supply 3 April 7,




Telecommunications 4 April 7, 2014

ExpoGlobal Group



Audio, video and office equipment 4.1 April 7,

2014

LED screens and video walls 4.2 April 7,

2014

Vehicle passes to the cargo handling zone 5 nO


cargo handling, transportation services and customs clearance

6 may 12, 2014 bTGExpo Gmbh

Applications for cargo handling received after June 2, 2014, will be executed upon availability of technical means to carry out the works and to store cargoes on the premises of the IEC Crocus Expo.

To confirm the schedule of cargo handling operations, exhibitors must submit the detailed weight information, dimensions and other specs of their cargoes and exhibits to the technical operator by May 23, 2014. Organisers reserve the right to change the schedule of loading operations and the set-up secuence of large equipment.

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Technical suspensions on the pavilion ceiling 7 April 18,




Temporary staff, stand cleaning and security 8.1 April 18,

2014

ExpoGlobal GroupInterpreters and promo staff 8.2 April 18,

2014

Advertising 9 march 3, 2014 ExpoGlobal Group

Exhibitors’ badges 10 may 15, 2014 ExpoGlobal Group

Till may 15, 2014, badges will be distributed in unlimited numbers free of charge. After may 16, 2014, the cost of one badge will be 25 €.

Staff badges for build-up/breakdown 11 * ExpoGlobal Group *For contractors: upon completion of

the technical expertise

Floral services 12 may 20, 2014 ExpoGlobal Group

Deadlines and fees for changes/additions into order:After may 20, 2014, execution of orders is left for consideration of service providers.

After June 10, 2014 – 50% extra charge.

Overtime build-up/break-down 13 nO

DEADLInE ExpoGlobal GroupFrom 20:00 of the last day of build-up till 8:00 of the first day of the Exhibition the fee will increase by 100%.

Waste disposal 14 may 14, 2014 ExpoGlobal Group

Deadlines and fees for changes/additions into order:

After may 15, 2014 – 50% extra charge.

After may 20, 2014 – 100% extra charge.Delivery and removal of equipment and exhibits into/out of the hall

15 nO DEADLInE

IEc crocus Expo Service center

Stand design approval ** ExpoGlobal Group ** See section «Stand design approval» (page 31)

From June 2, 2014 till June 9, 2014, ExpoGlobalGroup will not be accepting any orders. After June 10, 2014, execution of orders will be possible exclusively upon cash payment or credit card payment.For any questions, please contact the technical operator.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.

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1. OFFIcIAL cATALOGuE ENTRy

2. INFORMATIONAL LETTER ABOuT ThE sTANd cONTRAcTOR

The official Exhibition catalogue containing the list of all exhibitors with the description of their business activities will be distributed among Congress delegates, exhibitors and visitors of the Exhibition.The description of a company’s activity must be submitted via Form 1 in English, the maximum number of characters is 800. The technical operator reserves the right to decrease the description text of the exhibitor at his sole discretion if it exceeds the maximum number of characters.Information about your partners and subexhibitors working at your stand may be added to the catalogue after the appropriate fee has been paid using Form 1 (see page 15).

We ask all exhibitors who have ordered custom-built stands to fill out Form 2. Further approval of the technical documentation by your contractor will only be possible upon the submission of filled out Form 2 to the technical operator.

3. pOWER, WATER ANd cOMpREssEd AIR suppLy

Power supply is not included in the custom-built stand rental cost and must be ordered using Form 3 (if necessary, you can order power supply of 5 kW or more). Make sure that you have ordered sufficient power supply to accomodate all your needs.Power supply will be available during the Exhibition period. During build-up and breakdown only tools that run on batteries may be used. Otherwise, to power up your equipment, please use your own professional extenders and plug them into one of the available sockets in the pavilion. Please make sure that the extender wire is protected from mechanical damages.Power supply connection at the stand is to be executed by the exhibitors (or their contractors) by themselves in accordance with the electrical requirements (see «Electro-technical and Plumbing Requirements»). The stand must be equipped with a universal electric switchboard featuring a tripping device. Connection of equipment (exhibits) to the grid will be conducted through a power cable of sufficient cross-section. 5 core cable of at least 30 r.m. long must be provided by the Exhibitor. The tripping device parameters must correspond to the required power level. For 24/7 connection to the grid, please approach the technical operator. Connection of power equipment to the grid is only possible upon the measurement of the insulation resistance of the power circuit.

You can order water supply using Form 3.Attention! Access to water supply is conducted through ½˝ (15 mm) diameter hoses, water dumping – through 38 mm or 50 mm diameter drainpipes. Hoses and pipes of other diameter and/or adapters must be provided by the exhibitor or ordered from the technical operator. Hoses for connections of up to 10.0 r.m are complimentary. If the length of connection is more than 10.0 r.m, hoses and pipes of necessary length are provided for extra charge. Water supply connection at the stand is to be executed by the exhibitors or their contractors by themselves using their own materials. Sanitary wear with malfunctions of isolation valves and water drainage system are not allowed to use.

Air supply can be ordered via Form 3.Maximum pressure is 6 bar (6–8 kg/cm²). Compressed air will be connected via the reinforced hoses ½˝ (15 mm) in diameter. Hoses of other diameter and/or adapters must be provided by the exhibitor or ordered from the technical operator. Hoses for connections of up to 10.0 r.m are complimentary. If the length of connection is more than 10.0 r.m, hoses and pipes of necessary length are provided for extra charge.

3.1. pOWER suppLy

3.2. WATER suppLy

3.3. cOMpREssEd AIR

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5. vEhIcLE pAssEs TO ThE cARGO hANdLING zONE

Parking space near the entrances to the pavilions of IEC Crocus Expo is restricted. Information on parking possibilities near the pavilion entrances will be presented to Congress participants and exhibitors at a later time. Along the perimeter of the pavilions there is a special 30-meter wide zone for handling of arriving/departing exhibits and equipment. Vehicular entrance into the cargo handling zone is allowed with paid passes, which can be ordered from the technical operator via Form 5.S.

6. cARGO hANdLING, TRANspORTATION sERvIcEs ANd cusTOMs cLEARANcE

BTG Expo GmbH is the official exhibition freight forwarder of Russian and foreign exhibition freights. BTG Expo GmbH has an exclusive right of handling customs freights on the exhibition territory. Transportation of freights to the venue may be organized by the exhibitor at his own discretion. However, cargo handling on the premises of IEC Crocus Expo is provided exclusively by BTG Expo GmbH.

Prior to shipping the exhibition cargoes, it is necessary to obtain from BTG Expo GmbH the recipient’s address and the instructions on how to fill out forwarding documents. Such instructions must be followed precisely. Should the exhibitor either indicate the wrong address of the recipient, or fill out the forwarding paperwork incorrectly, the exhibitor would take the risk of not receiving his freights due to the inability of undergoing the customs procedures.

cargo handling and transportation services

customs clearance

Audio/video equipment not listed in the forms can be provided additionally by the exhibitors’ request.Payment for telephone calls and Internet traffic is accepted during the exhibition period at the technical operator’s desk by cash payment or by credit card.

Shipping and customs services for the exhibition freights of non-resident exhibitors are provided by the official freight forwarder BTG Expo GmbH through the official customs broker Crocus Expo. Handling of non-resident exhibitors’ cargoes received through unofficial forwarders and customs brokers will be provided with a 50% surcharge to the price of ordered services.Cargo handling and rigging works will be performed during the build-up and breakdown periods from 08:00 till 20:00 (break from 13:00 till 14:00).Information on the specifics of cargo handling of bulky and/or complicated equipment may be obtained from the official freight forwarder. Removal of exhibits on the last day of the Exhibition (June 19, 2014) is possible, subject to a prior agreement with the technical operator. Removal of large and heavy exhibits on the last day of the Exhibition is prohibited.

pLEAsE dO NOT usE EXpREss sERvIcEs FOR FORWARdING yOuR FREIGhTs!

Technical operator sets up a schedule of cargo handling operations and defines the build-up sequence for all stands. To confirm the schedule, exhibitors must submit detailed weight information, dimensions and other characteristics of their cargoes and exhibits to the technical operator by May 23, 2014.

cargo handling schedule and build-up sequence

7. TEchNIcAL suspENsIONs ON ThE pAvILION cEILING

Hanging of technical suspensions on the ceiling constructions can be ordered only via the technical operator and needs tо undergo the procedure of technical approval.You can order suspensions by subtmitting Form 7 to the technical operator for further approval of the full package of documents for suspensions by the appropriate departments. Strength properties of the suspension construction,

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4. TELEcOMMuNIcATIONs, AudIO, vIdEO ANd OFFIcE EquIpMENT You can order telephone/fax/internet connections, as well as audio/video equipment via Form 4, 4.1, 4.2.

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the number of suspension points and use of hoisting gear must first be approved by the official technical operator.To mount technical suspensions on the ceiling constructions of the pavilions you must submit the following documents to the technical operator:

• A floor plan with an indicated stand location;• A sketch of the suspension construction specifying the weight of unequipped and equipped

construction, an estimated number of suspension points, an estimated load on each point, an estimated height of the suspension;

• The full list and total weight of the equipment to be hanged on the construction;• A top view of the stand specifying the location of the suspension;• Information about the exhibitor’s representatives responsible for planning, mounting and safety

measures during the set-up of suspensions.your documentation will be reviewed within 7 business days.Please note that in order to use electric hoists and removable slinging equipment, Russian stand contractors must follow the appropriate Russian rules and regulations and obtain the approval of the technical operator. Non-resident stand contractors must undergo a paid procedure of approval by the technical operator. In order to do so, they must submit the certificates for the hoisting equipment and the ID’s of the electro-technical staff working with such equipment.Please note that hanging of suspensions is not allowed in certain parts of exhibition pavilions.Fire safety certificates for banners and other materials must be provided (flammability class – F1 and F2, combustibility class – C1 and C2, smoke-generating capacity group – S1 and S2, toxicity group – Т1 and Т2, flame spreading group – FS1 and FS2).Suspensions with lighting equipment and/or dynamic elements that require use of electric cables must be mounted in coherence with the electro-technical requirements (see «Electro-technical and Plumbing Requirements»).

Gangways between stands will be cleaned every morning before the exhibition opens. Waste left in front of your stand in plastic bags or boxes will also be taken out. Individual cleaning of your stand during the exhibition period may be ordered via Form 8.1. All decoration works at the stand must be finished on the last day of build-up (June 15, 2014) (see «The Exhibition Schedule» (р. 11)). Empty boxes/packaging and waste must be removed from the stand and placed in waste containers located near the cargo gates. Should the exhibitor fail to do so, the area around the exhibitor’s stand will be cleaned at the exhibitor’s expense.During build-up/breakdown periods, pavilions will be closed by the security staff at 20:00. During the exhibition period the pavilions will be sealed by the security at 20:00 and re-opened at 08:00. Please note that your own security will not be able to access the pavilions at night time.Exhibitors are strongly recommended to either have a representative at their stand when the pavilions are open, or order individual security. Exhibitors bear full responsibility for the safety of their exhibits and personal belongings left at their stands when the pavilions are open.Individual security may be ordered via Form 8.1.

You can order interpreters and auxiliary staff for your stand via Form 8.2. Please make sure that all staff members have badges.

8.1. TEMpORARy sTAFF, sTANd cLEANING ANd sEcuRITy

8.2 INTERpRETERs ANd pROMO sTAFF

9. AdvERTIsINGYou can order advertising via Form 9.

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8. TEMpORARy sTAFF, sTANd cLEANING, sEcuRITy, INTERpRETERs ANd pROMO sTAFF

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11. sTAFF BAdGEs FOR BuILd-up/BREAkdOWN

12.FLORAL sERvIcEs

14.WAsTE dIspOsAL

15. dELIvERy ANd REMOvAL OF EquIpMENT ANd EXhIBITs INTO/OuT OF ThE hALL

Contractors obtain staff badges upon the completion of the tecnical expertise. To request badges for Exhibitors’ staff working at the stand during build-up/breakdown, please prepare a letter specifying the name of your company, names and residential address of staff members and submit it to the technical operator. Staff badges for build-up/breakdown will not be valid on the exhibition days. Please make sure to order badges for all the staff members required to be present at the stand during the Exhibition (see section 10). Sample letter may be found in Form 11.

You can order floral services and flower compositions via Form 12.

You can order waste disposal via Form 14.

To unload the exhibits and the equipment that do not have to undergo customs clearance and to pass it on (if required) to the official exhibition freight forwarder for further handling, you need to prepare 3 copies of a letter on a company letterhead and have it sealed and signed by the authorised representative.To access the cargo gates, you will have to leave the car/truck at the venue parking and have the letter validated at the Service Center located in the lobby of Pavilion 3.You will be able to enter the cargo gates using the validated letter (1st copy of the letter to be left at the Service Center, 2nd copy to be given to the guard at the entrance and the 3rd copy you keep for removal of the exhibits) and a pass to the cargo handling zone, which may be requested either from either the official exhibition freight forwarder (if you have ordered cargo handling works) via Form 6, or from the technical operator (if you handle cargoes yourself) via Form 5.The same must be done in order to bring in materials for decoration works: exhibitors and/or contractors must prepare 3 copies of a letter on the company letterhead and validate them as well.In order to have your letters validated by the appropriate departments, you must first send them to the official technical operator. Should additional exhibits and/or advertising equipment be brought in during the Exhibition, they must be added to both copies of the letter (your copy and the one kept at the Service Center) to avoid problems when moving them out.All materials and exhibits must have certificates of fire safety.

Overtime use of the exhibition area during build-up/break-down may be ordered via Form 13. The minimal order period is 2 hours.

13. OvERTIME BuILd-up/BREAk-dOWN

General requirements for custom-built stands• Not a single part of your stand may outstep the borders of your exhibition space.• The whole floor area of your exhibition space must be carpeted, the stand must have rear and side

walls according to the type of your space.• The maximum allowed height of both one-storey and double decker stands is 6 m.

16. sTANd dEsIGN AppROvAL

10. EXhIBITORs’ BAdGEsThe exhibitor’s badge serves as a pass to the Exhibition venue for the whole duration of the Exhibition including build-up/breakdown. To request badges, please fill out Form 10 and submit it to the technical operator. Badges are provided in any number and free of charge till May 15, 2014. Starting May 16, 2014, the cost of one badge will be € 25. Please note that Exhibitor’s badge does not grant access to the World Petroleum Congress.

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service 50% surcharge 100% surcharge Final cut-off date

Execution and evaluation of static calculations

Less than 28 days prior to the start of build-up



Control of the technicaldocumentation



Start of build-up

Flameproofing No deadline

• The maximum allowed height of the suspension is 8 m.• Each stand with a podium height of more than 32 mm must be equipped with a ramp for the handicapped

people.• Exterior surfaces of the stand visible from gangways between stands and from neighboring stands

must be decorated in an appropriate way (only white color is permitted, no logos). Placement of logos and advertisement materials is allowed only on the interior surfaces of the stand.

• The sides of your stand that are open according to the general exhibition plan cannot be built-up with blind walls without an approval from the technical operator.

• Constructions of all stand features on the sides of the stand that face gangways is allowed at the distance of not less than 1.0 m inward from the stand border.

• The area of all enclosed space of the stand may not exceed 50% of the total area of the stand.• Glass panels and other glass elements of the stand must be laminated or tempered. If glass can be

mistaken for an open passage, please make sure to have it marked at the eye level.• Each stand must be equipped with a universal power switchboard featuring a tripping device. An

electric wire of sufficient cross-section (the length of the wire may not be less than 30 m) is needed in order to connect the stand to the power grid. The tripping device parameters must correspond to the required power level.

Approval for build-up and decoration works is granted upon the results of the paid evaluation of technical documentation of the stand and after the official technical operator receives a refundable deposit of € 10 per 1 sq. m. of exhibition space.For your convenience, have your contractor submit all of the information to the technical operator.In order to pass the technical expertise, the following steps must be completed by your stand contractor:

• Form 2 filled out by the exhibitor must be submitted to the technical operator. After that you will receive the list of documents required for the technical expertise.

• All documents must be signed and sealed by the stand contractor and then submitted to the technical operator.

• Your documentation will be reviewed by the appropriate departments. Within 7 business days you will receive either an official written approval, or a motivated rejection.

• Submit the payment for the technical expertise and a refundable deposit to the technical operator within 3 business days upon the reception of the invoice. Please note that the cost of the technical expertise will vary depending on the date of submission of the documents to the technical operator. Your stand contractor will receive the approved documentation only after the payment gets processed.

СU

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33

The list of documents required for the technical expertise:• the ISO 9001 certificate;• a power of attorney on the company letterhead with a seal and a signature of the authorised

representative from the exhibitor;• a letter with the list of equipment and materials to be handled onsite, signed by the head stand

contractor – 5 copies;• an isometric projection of the general stand scheme signed by the head stand contractor – 2 copies;• a detailed exhibition scheme of the stand specifying the stand number and the total area of the stand,

signed by the head stand contractor – 2 copies;• a detailed wiring scheme of the stand in accordance with the All-Union State Standard 21.614-88

(GOST 3217-81) specifying the power supply voltage, maximum load power for each piece of equipment, points of connection of electric devices with a full explanation of all conventional symbols, a scheme of power leads and power switchboard, signed by the head stand contractor;

• an engineering scheme of the stand with indicated water and compressed air connection, etc., with a full explanation of all conventional symbols, signed by the head stand contractor;

• conformance certificates for all materials and equipment in use;• certificates for load-bearing structures for double decker stands; a static calculation for load-bearing

structures of double decker stands with an attached plan of construction elements; a scheme and a sectional drawing of double decker stands (scale 1:100) specifying all dimensions, signed by the constructor and with a seal of the organization behind the stand design;

• a static calculation is also needed for podiums taller than 1 m and for complicated suspension constructions;

• wind load for outdoor stands;• fire safety certificates (evaluation of a test fire laboratory, declaration of conformity) for all building and

decoration materials used for the stand (floors, ceilings, walls), etc.• fireproofing certificates for all combustible materials, decoration materials, podiums, etc. A copy of

the license of the company that conducted fireproofing and fire safety certificate for retardants in use;• a copy of the appointment order of people responsible for fire safety during build-up, as well as

documents proving their knowledge of fire safety regulations;• a list of electricians who participate in the electric installation works at the stand, signed by the head

stand contractor;• a copy of the appointment order of a person from the contractor’s staff responsible for build-up/

breakdown of electrical equipment at the stand and for safety during all works, signed by the head stand contractor;

• copies of the listed electricians’ IDs, signed by the head stand contractor;• a copy of the validation report for all electricians, signed by the head stand contractor;• a list of contractors who participate in build-up/breakdown works at the stand, signed by the head

stand contractor – 2 copies;• an insurance policy for all listed contractors;• a letter of guarantee for the disposal of construction waste.

The official representative of a stand contractor must either possess a power of attorney (or a seal) in order to sign the contract and the certificate of compliance of the documentation submitted by the contractor to the general conditions of participation, or have them signed, numbered and sealed by a duly authorised representative.

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34

Note: there is a 50% surcharge on space only rate for double decker stands. Start of build-up is allowed only after the surcharge will have been received by appropriate sales agents (IES or ITE).The structure of a double decker stand must have appropriate safety characteristics, strengh properties and necessary certificates.Safety requirements for double decker stands:

• Maximum allowed height is 6 m;• Load-bearing structure, floor carpeting:

- The load-bearing structures of double decker stands must have a static calculation of the bearing capacity;

- The stand podium should bear load of not less than 500 kg/m2;- Parts of the podium under the bearing construction of a double decker stand must bear not less than

2,500 kg/m2;- The floor board of the second floor must bear load of not less than 350 kg/m2;

• Stand enclosing structures:

- The enclosing structures of the second floor must be at least 1,100 mm high of the second floor level and be protective of falling objects;

- The enclosing structures of the second floor must bear a side load of at least 100 kg/m2;- Structures of the second floor that have light fillings should have a firm security enclosure at the

height of 1,100 mm of the second floor level. The enclosure should bear load of not less than 100 kg/m2;• Staircases:

- Only flight stairs may be used as the main staircase of the stand, spiral stairs may only be used in addition;

- The width of the flight stairs must be at least 900 mm;- The stairs must bear load of at least 500 kg/m2;- The width of steps must be at least 250 mm;- The maximum rack angle of the stairs may not exceed 36° from the horizontal axis;- If the stairs lifting height is more than 450 mm there should be an enclosure with a railing;- The stairs railing should be 1,100 mm high and bear a side load of at least 100 kg/m2;

• A double decker stand must be equipped with a fire extinguisher and a fire alarm (see «Fire Safety Regulations»).

In case of violation of these requirements, the technical operator reserves the right to suspend the construction of your stand.

dOublE dECkEr STaNdS

DO

UB

LE DEC

KER

STAND

S

35

Prior to the start of build-up please make sure that your stand is located in a correct place according to the scheme. Should your stand structures be positioned in wrong places, you will have to dismantle your stand and assemble it again at your expense.During build-up (before the Exhibition opens) the exhibitor and the developer must:

• not block up the gangways between stands and ways of evacuation with the equipment, packaging and building materials;

• take all package and the rests of the building materials out of the exhibition territory;• dispose of small debris and trash into outside waste containers by 16:00 of the last day of build-up,

June 15, 2014.

Build-up and decoration works, as well as access of contractors to the pavilions, will be prohibited on any day of the Exhibition, including the opening day.

IT Is FORBIddEN TO: • conduct any build-up and constructions works near stationary electric boards, hatches, fire cabinets

and other engineering equipment• perform any saw cutting, planning and other joinery works related to the construction of stand

elements• conduct gun-spray painting and varnish works• make holes in the floors, walls and columns of the pavilion

Upon completion of breakdown works and after removing the carpeting, pavilion floors must be cleaned of adhesive tape, trash and debris must be disposed into waste containers.

ATTENTION!!! To dispose of large trash and debris, a waste container must be ordered at the Exhibitor’s expense.All losses related to damages of the pavilion constructions, additional cleaning and the disposal of waste incurred due to the Exhibitor’s/contractor’s actions, will be covered at the Exhibitor’s expense.

STaNd FiTTiNG rulES

STAND

FITTING

RU

LES

We strongly recommend that you review the following documents, as they are a very important part of this manual:

1. Exhibition Rules & Regulations

2. Fire safety Instructions for Exhibit Installation/dismantling and for holding Exhibition Events in the pavilions and Outdoor Exhibition space of IEc crocus Expo;

3. Regulations for carrying out of electrical and plumbing works in IEc crocus Expo.

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FORMS FOR Shell ScheMe STANDS (equippeD SpAce)Form 1.S Official catalogue entry ...................................................................................37

Form 2.S Stand scheme for build-up .............................................................................38

Form 2.1.S Extra equipment ..........................................................................43

Form 2.2.S Graphic design and fascia panel inscription ...............................48

Form 3.S Power, water and compressed air supply.......................................................51

Form 4.S Telecommunications .......................................................................................54

Form 4.1.S Audio, video and office equipment ..............................................56

Form 4.2.S LED screens and video walls ......................................................58

Form 5.S Vehicle passes to the cargo handling zone ....................................................59

Form 6.S International freight cargo handling,

transportation services and customs clearance ...........................................60

Form 7.S Technical suspensions on the pavilion ceiling ...............................................62

Form 8.1.S Temporary staff, stand cleaning and security .............................................65

Form 8.2.S Interpreters and promo staff .......................................................................66

Form 9.S Advertising ......................................................................................................67

Form 10.S Exhibitors’ badges ........................................................................................69

Form 11.S Staff badges for build-up/break down..........................................................71

Form 12.S Floral Services ..............................................................................................72

Form 13.S Request letter for delivery and removal

of equipment and exhibits into/out of the hall ..............................................74

CHECKLIST .....................................................................................................................75

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FORM 1.SOFFiciAl cATAlOgue eNTRy

For Russian exhibitors: Anna Morozova – [email protected] +7 (495) 589-34-85; +7 (985) 297-80-77

For foreign exhibitors: Nikita Golovanov – [email protected] +7 (495) 589-34-85; +7 (915) 156-25-69

RETURN BEFoRE ApRIL 1, 2014 To:

Date Company Stamp, Signature Name

Organisers reserve the right to reduce the description, should it exceed the allowable size. Information submitted after April 01, 2014 will not be placed in the catalogue.

Subexhibitor: information about your partners working at your stand may be added to the catalogue. Subexhibitors must follow the general rules of the Exhibition and cover the catalogue entry fee of € 600.

Item price per item, € Quantity Total, €Subexhibitor 600,00

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services. The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by April 10, 2014.

Exhibiting company: ...........................................................................................................................................................

Paying company: * .............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................

(registered name and address)

cOMpANy DeScRipTiON

(english text only, 800 characters max)

cOMpANy NAMe (english text only)* if ordered subexhibitor’s listing

site:

Phone (with country code):

e-mail:

Adress:

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FORM 2.SSTAND builD-up ScheMe

STAND FeATuReS (12-20 m2)

Fascia with company name (15 letters)

1. Carpet covering2. Partition walls3. Beam, Advantec - 2 lines 4. Spotlight, Advantec - 3 pcs.5. Table 800x800 (310) -1 pcs.6. Chair (300) - 4 pcs.

7. Bar chair (306) - 1 pcs.8. Information desk (706) - 1 pcs.9. Additional panel, Advantec 3000х1000- 2 pcs.10. Doorset, Advantec - 1 pcs.11. Fascia, company name (15 symbols)12. Waste basket


Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ................................. Stand #................................................... Stand area, m2.. ....................................................





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Form 2.S

STAND FeATuReS (21-36 m2)

1. Carpet covering2. Partition walls3. Beam, Advantec - 2 lines 4. Spotlight, Advantec - 5 pcs.5. Table 800x800 (310) -2 pcs.6. Chair (300) - 8 pcs.7. Bar chair (306) - 1 pcs.

8. Information desk (706) - 1 pcs.9. Showcase (394) - 1 pcs.10. Additional panel, Advantec 3000х1000- 2 pcs.11. Doorset, Advantec - 1 pcs.12. Fascia, company name (15 symbols)13. Waste basket

Fascia with company name (15 letters)

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Form 2.S

Exhibitors who ordered shell scheme stands (Equipped Space) are required to draw-up a scheme of their stand ac-cording to their area and based on the dimensions and the configuration indicated on the floor plan. Specify all stand elements (open sides, wall elements, furniture, sockets, lighting and equipment which you will need to order using Form 2.1.S) and confirm the planning. Use symbols and three-digit codes located to the right of the equipment name in the annex to Form 2.S. Possible scale increase: 2 cells = 1 m.

ATTENTIoN! EQUIpmENT NoT INdICATEd AT THE FoLLowINg SCHEmE wILL NoT BE INSTALLEd AT THE STANd!0

power, kw

It is strictly prohibited for the Exhibitors to apply any self-guided changes to their “Equipped Space” during the build-up/breakdown periods and the Exhibition hours (full or partial break down, self-guided changes of the electrical equipment, unauthorized connection to the mains, dismantling of audio/video equipment, self-guided covering of panels, fitting and decoration of panels using duct tape and other adhesive materials (if it may lead to damage of the elements of stand constructions), use of staplers to fix materials to the panels, drilling of holes in the stand constructions, placing and mounting of any exhibition equipment and other constructions on the stand that are not official exhibits).

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Form 2.S

SyMbOlS AND iDeNTiFicATiON cODeS

334диван

902

901

300CHAIR

306

303CHAIR

280LRefrigerator“Atlant”

140LRefrigerator“Smolensk”

coffee

600

H

504 b

506 b

380 v

504 c

220 v

506 a

380 v

506 c

380 v

Rotatingcube

707

514Projector

150 W

ELECTRICSWITCHBOARD

63 А

ELECTRICSWITCHBOARD

32 А

516ПРОЖЕКТОР

150 Вт

513Projector

300 W

MIRROR

WALL RACK

377

324

319

382

318

TABLE315

TABLE314

TABLE310

335Журнальный

стол

336Журнал.

стол

384

708709

394

396

398

398

701

394r

398

398ш

400399

340

317

320

321

388

388

111a

Venetian blinds

305СТУЛ

Venetian blinds

303СТУЛ

Б

TABLE337

TABLE314a

333кресло

703

918

980

111b

Б

NAMESYMBOL code codeSYMBOLSYMBOL codeSYMBOL code NAME NAME NAME NAMENAME

516

520

504 b

504 c

506 а

506 b

506 с

509b

508b

707

513

517 a

517 b

350

351

370

600

515

514

300

303

306

920

921

980

901

902

921b

921 а

510

918

319

382

318

315

314

310

codeSYMBOL

305

COUNTER

316b

333

334

335

336

384

708

709

SYMBOL code

394

396

340

701

394a

394ar

394r

398

398ш

398а

398аr

400

399

317

320

321

388 a

388 b

111a

330а,b

904

377

324

Fascia girder

Fascia board

332

404

Counter R8 PLUScircular cross Н-3000

Counter R8 PLUSSquare cross Н-3000

Rounded wall panelAdvantec 1000x3000


Wall panel Advantec with glass 1000×3000 (glass 810×2090)

Wall panel Advantec with glass (glass 810×2090) and shatters 1000×3000

Swing door with locker Advantec 1000×3000 (left)

Swing door with locker Advantec 1000×3000 (right)

Glass door Advantec, grey1000х3000

Chair

Soft chair

Office swivel chair

Bar stool

Table 800х800

Round table D=800

Table 800х1200

Round tableD=600, H=800

Armchair single,leatherette white/ black 870х820х860

Sofa double,leatherette white/black 1460х820х860

Glass journal table, right-angled, 900х550, Н=400

Coffee table, glass,round D=800, Н=450

Negotianting table1000х2200,Н=720

337

Display table / podium 500х1000х750


Information counter 500х1000, Н=1100

Information counter 500х1000, Н=1100with a narrow top shelf

Information counter rounded R1= 500, R2=1000, Н=1100

Information counter rounded R=1000, Н=1100

314а

H-1200

H-800

Table round D=800

Glass showcase500х1000, Н=1100


Glass showcase500х500, R=500,Н=1100

Radial glass showcase R int.=500,Н=1100

Glass showcase500х1000, Н=2000 (2 glass shelves)

Glass showcase500х1000, Н=2500 (2 glass shelves, inside lighting)

Glass showcase500х500, Н=2500 (inside lighting, 2 glass shelves)

Glass showcase500х500, R=500,Н=2500 (nside lighting,2 glass shelves)

Glass showcase500х1000, Н=2500(inside lighting, 2 glass shelves, bottom curtain)

Radial glass showcase R=1000, Н=2500 (inside lighting)

Round glass showcase D=1000,Н=2500

5-shelf unit 300х1000,Н=2070

5-shelf unit 500х1000,Н=2070

Brochure rack

375

376

Wall lattice(1500х800), cell 50х50,without hooks

Euro-panel with perforation (hinged) 955х1000, without hooks

Cupboard500х1000, Н=1100(with sliding door 645х500)



TV stand500х500, Н=800(from conctruction)


Additional glass shelf (500х1000,500х500)for showcase 398,398а

Mirror(wall-mounted, floor) 1500х600

Wall rackL=1000 Advantec

Coat rack

Wastebin

Venetian blinds

Refrigerator 200 litres(600х600х1200), with 24-hour socket

Refrigerator 280 litres(600х600х1600), with 24-hour socke

Coffee maker

Kitchen unit (sink)(500х900х850)

703Movable coat rack1000х1600

Cooler + bottle of water (19 litres) (550W)

Coffee machine (1,25 kW)

338

339

Spotlight (100 W)

Spotlight halogen (75 W)


Projector metal-halogen (150 W)

Projecting halogen lamp (on the bar) (150 W)

Fluorescent lamp (40 W)

Power socket 220V (single, up to 2,5 kW)

Power socket 220V (power connector 32A, up to 5 kW)

Power socket 220V (triple, 24 hour, up to 2,5 kW)

Power socket 220V (single, 24 hour, up to 2,5 kW)



Power socket 380V (power connector 63A, up to 40 kW))

505b Power socket 220V (triple, up to 2,5 kW)

Rotating advertising cube(1000х1000х1000)without logos

Electric switchboard 32A (without cable)


Information counter 400х1000, Н=1100(chipboard) Advantec

Wall shelf 1000х300 Advantec

111c 111c

111b

Additional glass shelf (R int.=500, R ext.=1000) for showcase 399

Additional glass shelf (D=1000) for showcase 400

511 Spotlight metal-halogen (70 W)

510a Mini-spotlight for showcase (35W)

945

Fascia girder

Fascia board

316а Round table , tallD=600, H=1200

24 h

24 h

375

376

cooler

CM

SOFA

JOURNAL TABLE

JOURNAL TABLE

SYMBOL

CHAIR

ARMCHAIR

STAND BUILD-UP SCHEME’S IDENTIFICATION CODES

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Form 2.S


334диван

902

901

300CHAIR

306

303CHAIR

280LRefrigerator“Atlant”

140LRefrigerator“Smolensk”

coffee

600

H

504 b

506 b

380 v

504 c

220 v

506 a

380 v

506 c

380 v

Rotatingcube

707

514Projector

150 W

ELECTRICSWITCHBOARD

63 А

ELECTRICSWITCHBOARD

32 А

516ПРОЖЕКТОР

150 Вт

513Projector

300 W

MIRROR

WALL RACK

377

324

319

382

318

TABLE315

TABLE314

TABLE310

335Журнальный

стол

336Журнал.

стол

384

708709

394

396

398

398

701394r

398

398ш

400399

340

317

320

321

388

388

111a

Venetian blinds

305СТУЛ

Venetian blinds

303СТУЛ

Б

TABLE337

TABLE314a

333кресло

703

918

980

111b

Б

NAMESYMBOL code codeSYMBOLSYMBOL codeSYMBOL code NAME NAME NAME NAMENAME

516

520

504 b

504 c

506 а

506 b

506 с

509b

508b

707

513

517 a

517 b

350

351

370

600

515

514

300

303

306

920

921

980

901

902

921b

921 а

510

918

319

382

318

315

314

310

codeSYMBOL

305

COUNTER

316b

333

334

335

336

384

708

709

SYMBOL code

394

396

340

701

394a

394ar

394r

398

398ш

398а

398аr

400

399

317

320

321

388 a

388 b

111a

330а,b

904

377

324

Fascia girder

Fascia board

332

404

Counter R8 PLUScircular cross Н-3000

Counter R8 PLUSSquare cross Н-3000



Wall panel Advantec with glass 1000×3000 (glass 810×2090)

Wall panel Advantec with glass (glass 810×2090) and shatters 1000×3000

Swing door with locker Advantec 1000×3000 (left)

Swing door with locker Advantec 1000×3000 (right)

Glass door Advantec, grey1000х3000

Chair

Soft chair

Office swivel chair

Bar stool

Table 800х800

Round table D=800

Table 800х1200

Round tableD=600, H=800

Armchair single,leatherette white/ black 870х820х860

Sofa double,leatherette white/black 1460х820х860

Glass journal table, right-angled, 900х550, Н=400

Coffee table, glass,round D=800, Н=450

Negotianting table1000х2200,Н=720

337



Information counter 500х1000, Н=1100

Information counter 500х1000, Н=1100with a narrow top shelf

Information counter rounded R1= 500, R2=1000, Н=1100

Information counter rounded R=1000, Н=1100

314а

H-1200

H-800

Table round D=800



Glass showcase500х500, R=500,Н=1100

Radial glass showcase R int.=500,Н=1100

Glass showcase500х1000, Н=2000 (2 glass shelves)

Glass showcase500х1000, Н=2500 (2 glass shelves, inside lighting)

Glass showcase500х500, Н=2500 (inside lighting, 2 glass shelves)

Glass showcase500х500, R=500,Н=2500 (nside lighting,2 glass shelves)

Glass showcase500х1000, Н=2500(inside lighting, 2 glass shelves, bottom curtain)

Radial glass showcase R=1000, Н=2500 (inside lighting)

Round glass showcase D=1000,Н=2500

5-shelf unit 300х1000,Н=2070

5-shelf unit 500х1000,Н=2070

Brochure rack

375

376

Wall lattice(1500х800), cell 50х50,without hooks

Euro-panel with perforation (hinged) 955х1000, without hooks






Additional glass shelf (500х1000,500х500)for showcase 398,398а

Mirror(wall-mounted, floor) 1500х600

Wall rackL=1000 Advantec

Coat rack

Wastebin

Venetian blinds

Refrigerator 200 litres(600х600х1200), with 24-hour socket

Refrigerator 280 litres(600х600х1600), with 24-hour socke

Coffee maker

Kitchen unit (sink)(500х900х850)

703Movable coat rack1000х1600

Cooler + bottle of water (19 litres) (550W)

Coffee machine (1,25 kW)

338

339

Spotlight (100 W)



Projector metal-halogen (150 W)

Projecting halogen lamp (on the bar) (150 W)

Fluorescent lamp (40 W)

Power socket 220V (single, up to 2,5 kW)


Power socket 220V (triple, 24 hour, up to 2,5 kW)

Power socket 220V (single, 24 hour, up to 2,5 kW)



Power socket 380V (power connector 63A, up to 40 kW))

505b Power socket 220V (triple, up to 2,5 kW)

Rotating advertising cube(1000х1000х1000)without logos



Information counter 400х1000, Н=1100(chipboard) Advantec

Wall shelf 1000х300 Advantec

111c 111c

111b

Additional glass shelf (R int.=500, R ext.=1000) for showcase 399

Additional glass shelf (D=1000) for showcase 400

511 Spotlight metal-halogen (70 W)

510a Mini-spotlight for showcase (35W)

945

Fascia girder

Fascia board

316а Round table , tallD=600, H=1200

24 h

24 h

375

376

cooler

CM

SOFA

JOURNAL TABLE

JOURNAL TABLE

SYMBOL

CHAIR

ARMCHAIR

STAND BUILD-UP SCHEME’S IDENTIFICATION CODES

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FORM 2.1.SexTRA equipMeNT

exTRA equipMeNT FOR Shell ScheMe STANDS

item code price for 1 pcs, € quantity Total, €ADVANTec Stand elements

Wall panel Advantec 1000×3000 920 103,50


Wall panel Advantec 287×3000 922a 84,00

Wall panel Advantec 623×3000 922b 94,00

Wall panel Advantec 667×3000 922c 94,00

Wall panel Advantec 700×3000 922d 94,00


Wall panel Advantec 500×1000 920a 47,50

Door hinged Advantec 1000×3000 921a 186,00

Door glass Advantec, grey, 1000×3000 945 280,00Wall panel Advantec with glass 1000×3000 (glass 810×2090) 901 150,00

Wall panel Advantec with glass (glass 810×2090) and shatters 1000×3000 902 186,00

Beam Advantec with busbar, r. m. 900 36,50

Wall shelf 1000×300 Advantec 980 47,50

Wall rack L=1000 Advantec 904 47,50Info counter 400×1000, H=1100 (chipboard) Advantec 918 94,00

information counters, cabinetInformation counter 500×1000, H=1100 318 61,00Information counter 500×1000, H=1100 (with a narrow top shelf) 319 61,00

Information counter radial R1=500, R2=1000, H=1100 708 130,00 Information counter radial R=1000, H=1100 709 93,00TV stand 500×500, H=800 (from conctruction) 388a 40,00 TV stand 500×500, H=1100 (from conctruction) 388b 52,00


Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ................................. Stand #................................................Stand area, sq. m. ....................................................





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item code price for 1 pcs, € quantity Total, €Cabinet 500×1000, H=1100 (with sliding door 645×500) 317 72,00

Cabinet 500×1000, H=800 (with sliding door 645×500) 320 61,00

Cabinet 500×1000, H=1100 (with sliding door 950×500) 321 72,00

Display table 500×1000, H=800 (from construction) 382 46,00

Display table 1000×1000, H=800 (from construction) 384 54,00

ShowcasesShowcase, glass 500×1000, H=1100 394 103,50 Showcase, glass 500×500, H=1100 394a 84,00

Showcase, glass 500×500, R=500, H=1100 394ar 103,50

Radial showcase, glass H=1100, R int.=500, R ext.=1000 394r 123,00

Showcase, glass 500×1000, H=2000 (2 glass shelves) 396 123,00 Showcase, glass 500×1000, H=2500 (inside lighting, 2 glass shelves) 398 136,00

Showcase, glass 500×500, H=2500 (inside lighting, 2 glass shelves) 398a 115,00

Radial showcase, glass 500×500, R=500, H=2500 (inside lighting, 2 glass shelves) 398ar 136,00

Showcase, glass 500×1000, H=2500 (inside lighting, 2 glass shelves, bottom curtain) 398ш 155,50

Radial showcase, glass H=2500, R=1000 (inside lighting, 2 glass shelves) 399 280,00

Radial showcase, glass H=2500, R=500, (inside lighting, 2 glass shelves) 400 372,50

Additional glass shelf (500×1000, 500×500) for showcase 398, 398а 111a 20,00

Additional glass shelf (R int.=500, R ext.=1000) for showcase 399 111b 30,00

Additional glass shelf (Ø=1000) for showcase 400 111c 42,00 Sliding doors for showcases 396, 398, podiums 382, 384, information counters 318, 319 113 19,50

Racks and shelves5-shelf unit 300×1000, H=2070 340 42,00 5-shelf unit 500×1000, H=2070 701 61,50 Brochure rack 324 32,00 Wall lattice (1500×800), cell 50×50, without hooks 375 61,50 Euro-panel with perforation (hinged) 955×2000, without hooks* 376a 65,50

Euro-panel with perforation (hinged) 955×1000, without hooks* 376b 47,50

*When ordering a wall lattice and euro-panels with perforation (hinged), an S-shaped hook and a decorative metal chain of appropriate length must also be ordered.S-shaped hook L50, per 1 pcs (for wall lattice) 378a 2,80 Decorative metal chain, for 1 r. m. 15,00

Form 2.1.S

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item code price for 1 pcs, € quantity Total, €electric equipment

Spotlight (100 W) 510 23,50 Spotlight metal-halogen (70 W) 511 49,00 Projector metal-halogen (300 W) 513 61,00Spotlight halogen (75 W) 515 36,50 Projector metal-halogen (150 W) 514 103,50 Projecting halogen lamp (on the bar) (150 W) 516 61,50 Fluorescent lamp (40 W) 520 32,00 Mini-spotlight for showcase (35W) 510a 36,50 Power socket 220V (single, up to 2,5 kW) 504b 52,00 Power socket 220V (power connector 32A, up to 5 kW) 504c 61,50

Power socket 220V (triple, up to 2,5 kW) 505b 81,00 Power socket 220V (single, 24 hour, up to 2,5 kW) 508b 103,50 Power socket 220V (triple, 24 hour, up to 2,5 kW) 509b 123,00 Power socket 380V (power connector 16A, up to 10 kW) 506a 73,00

Power socket 380V (power connector 32A, up to 20 kW) 506b 144,00

Power socket 380V (power connector 63A, up to 40 kW) 506c 288,50

Rotating advertising cube (1000×1000×1000) (without logos) 707a 165,00

Electric switchboard 32A (without cable) 517a 170,00 Electric switchboard 63A (without cable) 517b 224,00 Rent of power cable: up to 15 r. m ~ 94,00 Rent of power cable: from 15 up to 25 r. m ~ 131,50 Rent of power cable: from 25 up to 35 r. m ~ 150,00 Floor cable duct, per 1 r. m ~ 21,00 Cable laying 5×10 sq.mm, per 1 r. m ~ 24,00 Cable laying 5×25 sq.mm, per 1 r. m ~ 36,50

FurnitureChair 300 17,00 Soft chair 303 24,00 Office swivel chair 305 29,50 Bar stool 306 28,00 Table 800×800 310 42,00 Table round D=800 314 42,00 Table 800×1200 315 50,50 Round table, tall D=600, H=1200 316а 61,50 Round table D=600, H=800 316b 61,50 Glass round table D=800 314a 61,50 Armchair single, leatherette, 870×820×860 (black, white) 333 122,00 Sofa double, leatherette, 1460×820×860 (black, white) 334 298,00

Coffee table, glass, right-angled, 900×550, H=400 335 205,00

Form 2.1.S

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item code price for 1 pcs, € quantity Total, €Coffee table, glass, round, D=800, H=495 336 205,00

Conference table, 1000×2200, H=720 337 308,00 Office

Venetian blinds 1400х1000 404 20,00Mirror wall-mounted 1500×600 330а 32,00 Mirror floor 1500×600 330b 43,50 Coat rack 332 52,00 Wastepaper basket 377 3,00

KitchenRefrigerator 200 litres (600×600×1200), with 24-hour socket 350 144,00

Refrigerator 280 litres (600×600×1600), with 24-hour socket 351 173,50

Coffee maker 370 52,00 Cooler + bottle of water (19 litres) (550W) 338 150,00 Bottle of water 19 litres for cooler 338a 36,50 Coffee machine (1,25 kW) 339 280,00 Kitchen unit (sink) (550×900×850) 600 246,50

clothes RackMovable coat rack 1000×1600 703 52,00Hangers for clothes, per one ~ 1,80

Deposit amount*Coffee machine ~ 33,00 ~ Cooler ~ 88,00 ~ Coffee grinder ~ 132,00 ~ Key from the door/doorlock with key from sliding doors ~ 13,00 ~* In case of damage/malfunction of the equipment mentioned in the present section, deposits will be returned upon the result of the expertise.

grand total

Form 2.1.S

ATTENTIoN! EQUIpmENT NoT INdICATEd AT THE SCHEmE (IN FoRm 2.S) wILL NoT BE INSTALLEd AT THE STANd!Symbols and identification codes of the equipment may be found in Form 2.S

It is strictly prohibited for the Exhibitors to apply any self-guided changes to their “Equipped Space” during the build-up/breakdown periods and the Exhibition hours (full or partial break down, self-guided changes of the electrical equipment, unauthorized connection to the mains, dismantling of audio/video equipment, self-guided covering of panels, fitting and decoration of panels using duct tape and other adhesive materials (if it may lead to damage of the elements of stand con-structions), use of staplers to fix materials to the panels, drilling holes in the stand constructions, placing and mounting of any exhibition equipment and other constructions on the stand that are not official exhibits).

The Exhibitor is obligated to return the stand, the equipment, furniture and other materials to the technical operator in their original states. Any damages to the equipment must be reimbursed in the amount of 3 (three) times the cost of such equipment as indicated in Form 2.1.S. Damages to the equipment from the section “Advantec stand constructions” must be reimbursed in the amount of 7 (seven) times the cost of such equipment as indicated in Form 2.1.S.

Fees for orders submitted after the deadline: after April 08, 2014 – 50% surcharge, after may 20, 2014 – 100% surcharge.

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.

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Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders received after may 20, 2014, is left up to the service providers. From June 02, 2014 to June 09, 2014, no orders will be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.

Form 2.1.S


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FORM 2.2.SgRAphic DeSigN AND FASciA pANel iNScRipTiON

FASciA iNScRipTiON (15 SyMbOlS):

ADDiTiONAl SyMbOlS:

gRAphic DeSigN AND FASciA pANel iNScRipTiONitem code price per item, € quantity Total, €Additional symbol for a fascia name 104a 1,30 Logo on fascia board (the final price depends on quantity of colors and the size) 105 FROM 81,00

Logo on other surfaces (the final price depends on quantity of colors and the size)

106 FROM 123,00

Covering with ORACAL film, per 1 m2 ~ 32,00 Covering with ORACAL film "Strip" (width up to 0,5 m), per 1 r.m ~ 19,50

Covering with the Exhibitor’s material, per 1 m2 ~ 29,50 Banner printing (with eyelets / pockets) 360 dpi, per 1 m2 ~ 21,00 Banner printing (with eyelets / pockets) 720 dpi, per 1 m2 ~ 32,00

Banner grid printing 360 dpi, per 1 m2 ~ 19,50

Banner grid printing 720 dpi, per 1 m2 ~ 31,00

Printing on silk (thermal transfer), per 1 m2 ~ 56,00 Fullcolor printing and covering with ORAJET film, per 1 m2 ~ 66,00

grand total

Included in the price of the stand

Order using the table below (104a)

(fill out in English, no quotation marks)

(fill out in English, no quotation marks)






Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


The cost of ORACAL film covering (width up to 0.5 m) is calculated based on the number of running meters required.Full-color printing is performed only with the use of the Exhibitor’s files provided via the electronic devices simultaneously with the submission of the order using Form 2.2.S.Covering may also be made with graphic materials provided by the Exhibitor.

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Requirements for graphic files:When placing an order for the production of graphic materials for your stand (logos, banners, etc.), please make sure that your files correspond to the following requirements:• Files must be submitted in the electronic format• File and folder names may only contain numbers and English letters. • File compression only using ZIP (PC)• Only CMYK color modelPlease note that the quality of color rendering may not be guaranteed if you use a color model other than CMYK.

File formats:• Raster files: TIFF (.tif, no compression)• PSD layers (.psd)• Vector files: Adobe Illustrator 8.0 EPS or AI, CDR (Coral Draw), QuarkXPress not accepted

Scaling and resolution: • Raster for printing, up to 150x250 sm – 1:1, 56 dpi minimum, • Raster for printing, over 150x250 sm – 1:10, 400 dpi minimum• Vector – 1:10

other requirements:• If a vector file contains raster images, such raster images must be prepared in accordance with the abovementioned requirements and be attached as separate files. If a vector file has been scaled down (e.g. 1:10), then the inserted raster image must also be proportionally scaled down and its resolution must be proportionally increased. • We recommend not to use pure black or grey colors (e.g. CMYK 0-0-0-100), as such pure colors may be distorted during the print process. Instead, we recommend using composite colors (e.g. CMYK 50-50-50-100). Required grey col-ors should be presented as a percentage of such composite color (e.g. CMYK 10-10-10-20).• Parts of the image that require either less than 2% paint, or more than 300% paint will be printed incorrectly. Light zones with less than 2% paint will come out white. Parts of the image with more than 300% paint may not dry out, the paint may get smeared out.• All fonts in vector files must be outlined into curves.• If the resolution of the raster file is not sufficient, please do not artificially increase it as it will decrease the printing quality.• Models must be prepared in the edge-to-edge format, taking into account supporting poles and structural character-istics of the equipment. Models may not contain white areas, such as invisible objects, masks, etc. • If the graphic files do not correspond to the requirements, the Exhibitor will have to pay extra charge for the work of the designers.

It is strictly prohibited for the Exhibitors to apply any self-guided changes to their “Equipped Space” during the build-up/breakdown periods and the Exhibition hours (full or partial break down, self-guided changes of the electrical equipment, unauthorized connection to the mains, dismantling of audio/video equipment, self-guided covering of panels, fitting and decoration of panels using duct tape and other adhesive materials (if it may lead to damage of the elements of stand con-structions), use of staplers to fix materials to the panels, drilling holes in the stand constructions, placing and mounting of any exhibition equipment and other constructions on the stand that are not official exhibits).

The Exhibitor is obligated to return the stand, the equipment, furniture and other materials to the technical operator in their original states. Any damages to the equipment must be reimbursed in the amount of 3 (three) times the cost of such equipment as indicated in Form 2.1.S. Damages to the equipment from the section “Advantec stand constructions” must be reimbursed in the amount of 7 (seven) times the cost of such equipment as indicated in Form 2.1.S.

Form 2.2.S

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Form 2.2.S


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FORM 3.SpOweR, wATeR AND cOMpReSSeD AiR Supply

pOweR Supply DuRiNg The exhibiTiON peRiOD

item price per item, € quantity Total, €Power supply for stands 12-20 m2 — 2.3 kW + 2 sockets (EU standard). Please indicate the locations of sockets on the stand build-up scheme in Form 2.S.

350,00

Power supply for stands 21-36 m2 — 3.5 kW + 3 sockets (EU standard). Please indicate the locations of sockets on the stand build-up scheme in Form 2.S.

450,00

Up to 5kW (inclusive) 627,00


Up to 20kW (inclusive) 1 480,00



*Energy consumption is included in the price.

For equipment of more than 60 kW the Exhibitor must order the number of connections proportionate to the power level indicated above.

For equipment of more than 60 kW (per 1 connection) is conducted through a busbar. In such case, the Exhibitor must have TML type (DIN version) cable lugs of appropriate cross-section for the pressure check.

To connect the equipment (exhibits) through the floor hatches, the Exhibitor must possess 63A, 380V ABB plugs. Con-nection of equipment (exhibits) to the grid is conducted through a power cable of sufficient cross-section. 5-core cable of at least 30 r.m. long must be provided by the Exhibitor. All power cables connected through busbars must have lugs.

For Shell Scheme stands, use of personal lighting equipment (not ordered from the technical operator), or any other equipment with electric circuits, is prohibited.

connection to the grid (prices per 1 connection)





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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item price, € quantity Total, €

Cross-section 5*2,5 mm 32,00

Cross-section 5*4 mm 58,00





Cold water, piping and drainage (includes cold water piping through one pipe and drainage through one pipe), on the first level

574,50

Hot water and piping (includes hot water piping through one pipe), on the first level 259,50

Cold water, piping and drainage (includes cold water piping through one pipe and drainage through one pipe), on the second level

622,50

Hot water and piping (includes hot water piping through one pipe) on the second level 312,00

Connection of the equipment and other plumbing services

Sink connection at the stand (cold water piping, hot water piping and drainage) 260,00

Reinforced hose piping for water supply and drainage to/from the stand (free up to 10 r.m.), Pricing after 10 r.m. For each 5 r.m.

175,50

Reinforced hose with an inner diameter of ½˝ (15mm), pricing for every 5 r.m. 48,00

Reinforced drainage hose with an inner diameter of 32 mm pricing for every 5 r.m. 85,50

Rent of power supply cable (price per 5 r.m.)

wATeR Supply DuRiNg The exhibiTiON peRiOD

The Exhibitor is responsible for the power equipment at the stand, the power supply cable and the switchboard. Malfunc-tioning equipment will not be connected until it is fixed.

cold & hot water, piping and drainage (without connection of equipment):

* Connection to the water main must be executed by the Exhibitor or his contractor using own materials (with the excep-tion of a sink that was ordered from the technical operator). All connection works are subject to the Statement of delim-itation of operational responsibilities. Kitchen ware with malfunctions of isolation valves and water drainage system may not be connected. The Exhibitor must reimburse all damages occured due to improper connections or malfunctioning of the equipment.

Form 3.S

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Form 3.S

*Compressed air supply (air pressure 6-8 kg/cm2) is conducted with the armored hose with inner diameter of ½“. Hoses for connections of up to 10.0 r.m are complimentary. If the length of connection is more than 10.0 r.m, hoses and pipes of necessary length are provided for extra charge. Compressed air supply to the main must be executed by the Exhibitor or his contractor using own materials. All connection works are subject to the Statement of delimitation of operational responsibilities. Equipment with malfunctions of valves may not be connected. Use of branching devices (manifolds, etc.) at the stand is prohibited. Stands incorporating such equipment will not be connected to the mains. It is strictly prohibited for the Exhibitors to apply any self-guided changes to their “Equipped Space” during the build-up/breakdown periods and the Exhibition hours (full or partial break down, self-guided changes of the electrical equipment, unauthorized connection to the mains, dismantling of audio/video equipment, self-guided covering of panels, fitting and decoration of panels using duct tape and other adhesive materials (if it may lead to damage of the elements of stand con-structions), use of staplers to fix materials to the panels, drilling holes in the stand constructions, placing and mounting of any exhibition equipment and other constructions on the stand that are not official exhibits).





Consumption up to 30 m3 / per hour 495,00

Consumption over than 30 m3 / per hour 703,50

Other services

Reinforced hose with an inner diameter of ½˝ (15 mm), price for every 5 r.m. 48,00

grand total

cOMpReSSeD AiR Supply DuRiNg The exhibiTiON peRiOD

connection of one unit of the equipment to a compressed air grid, including the supply of compressed air through the armored hose with inner diameter of ½˝ (15mm):


(without connection of the equipment)

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FORM 4.STelecOMMuNicATiONS

TelecOMMuNicATiON, TelecOMMuNicATiON equipMeNT

item price, € quantity Total, €Telephone set 25,00

Facsimile set 55,00

Phone number with the code ABC 495 and connecting the phone line with DTMF extension dialing within the rented booth (local calls), for 1 line

220,00

Phone number with the code ABC 495 and connecting the phone line with DTMF extension dialing in the out-door exhibition space (local calls), for 1 line

312,00

512 Kb/s 450,00

2 Mb/s 750,00

10 Mb/s 1 850,00

100 Mb/s 2 450,00

Additional IP-address 60,00

Wi-Fi, 512 Kb/s, 4 days 205,00

Wi-Fi, 512 Kb/s for 1 day 80,00

Access to the regional, long-distance and international calls is negotiated separately. The cost of connecting includes: connecting a single phone line with unlimited local telephone traffic, installation, testing and providing the data to the customer for equipment setup. Connections are made for the duration of the Event (four (4) days). For a longer period, a 50% surcharge will be applied.

Telecommunication. Rent of telephone and facsimile lines and equipment during the exhibition

connection (unlimited internet access) at following speeds:





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


The cost of connection includes: installation, testing and providing the data to the customer for equipment setup. Con-nections are made for the duration of the Event (four (4) days). For a longer period, a 50% surcharge will be applied.

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Form 4.S


Ethernet Router 70,00

Ethernet Commutator 55,00

Network equipment setup is not included in the cost of connection.

grand total

Rent of communication equipment during the exhibition

The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EURO-RUR exchange rate fall below 40 RUR per 1 EURO.Fees for orders submitted after the deadline: after April 08, 2014 – 50% surcharge, after may 14, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.

Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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FORM 4.1.SAuDiO, ViDeO AND OFFice equipMeNT

plasma and lcD panels

Video cameras, recorders and players


Plasma panel 42" 445,00


Plasma panel 65" 1 295,00

TFT(LCD) monitor Full HD 22'' 205,00








Video player BETACAM SP 410,00

Video tape-recorder DV CAM 340,00

DVD-player 70,00

BluRay-player 135,00

DVD/HDD-recorder 200,00

Video camera Betacam SP/DVCam without the operator 680,00





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Form 4.1.S

Fees for orders submitted after the deadline: after April 08, 2014 – 50% surcharge, after may 14, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


Mini PTS ( cameras x3 with camera channels and mixer) 4090,00

The laptop for playback video 300,00

Presenter for laptop 70,00

Video projector Christie 16000 ANSI Lm DLP 1400х1050 5000,00

Audio equipment


Acoustic system 245,00

Active acoustic system 270,00

Mobile sound amplifier set 270,00

Acoustic passive system (home) 2 units 270,00

Amplifier 270,00

Audio set: audio mixer, radio microphone x 2 units, equalizer, compressor 1090,00

Handheld microphone 70,00

Desktop microphone 100,00

Handheld radio microphone 245,00

Headset microphone 245,00

CD or MD player 140,00

Audio mixer 270,00

Connection fee includes: installation, testing and providing data required for the equipment setup.

grand total


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FORM 4.2.SleD ScReeNS AND ViDeO wAllS

Seamless panels for video walls

leD screens and gRiDs

item price, € quantity Total, €ORION Plasma panel 42’’ 925x522 mm 680,00

ORION LCD panel 46’’ OLM-4610 1026x580 mm 680,00



LED screen 3 mm SMD, INDOOR 488х488 mm 640,00


LED screen 10 mm SMD, OUTDOOR 960х960 mm 680,00

LED grid/screen 10,4 mm SMD, OUTDOOR 500х1000 mm 410,00

The cost of connection includes: installation, testing and providing the data to the customer for equipment setup.

grand total

Fees for orders submitted after the deadline: after April 08, 2014 – 50% surcharge, after may 14, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.






Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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FORM 5.SVehicle pASSeS TO The cARgO hANDliNg zONe

VEHICLE pASSES To THE CARgo HANdLINg zoNE (CHz) FoR THE dURATIoN oF BUILd-Up/BREAKdowN ANd THE ExHIBITIoN pERIod(do not grant the right to park on the premises of Crocus Expo or to occupy the CHz for longer periods of time than needed to perform all works)

pLEASE NoTE THAT LoAdINg/UNLoAdINg oF ExHIBITS, AdVERTISINg ANd oTHER mATERIALS IS oNLY ALLowEd dURINg BUILd-Up/BREAKdowN.


Passenger car, per unit 35,00

Truck, per unit 245,00

Truck, equipped with hoisting appliance, per unit 525,00

grand total

Allowed time periods for occupying the CHZ: - for a passenger car – 1 hour - for a freight truck – 2 hours. A 1000 RUR charge will be applied for every 30 minutes spent in the CHZ above the allowable time period. payment for the right to access the CHz is only applicable for exhibitors who perform the works on their own.

The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EU-RO-RUR exchange rate fall below 40 RUR per 1 EURO.




Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by June 09, 2014.After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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FORM 6.SiNTeRNATiONAl FReighT cARgO hANDliNg, TRANSpORTATiON SeRViceS AND cuSTOMS cleARANce

DOcuMeNTS:

ORDER FORM / ADVANCE REGISTRATION: .....................................................10.03.2014

SENDING PROFORMA INVOICES TO BTG EXPO: .............................................15.05.2014

ShippiNg:

COLLECTION FROM THE SENDER: ..................................................................01.06.2014

ARRIVAL DEADLINE FRANKFURT FOR CONSOLIDATED TRUCK: ..................03.06.2014

SEAFREIGHT CARGO: .................................. INDIVIDUAL DATES, PLEASE CONTACT US.

DIRECT TRUCKS TO MOSCOW: .........................................................................10.06.2014

DIRECT AIRFREIGHT TO MOSCOW SVO AIRPORT: ..........................................06.06.2014

pleASe DO NOT SeND ANy cARgO wiThOuT OuR cONFiRMATiON!

FOR ShippiNg iNSTRucTiONS pleASe cONTAcT.

DeADliNeS

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FORM 6.SiNTeRNATiONAl FReighT cARgO hANDliNg, TRANSpORTATiON SeRViceS AND cuSTOMS cleARANceliFTiNg AND hANDliNg ORDeR FORM

We operate exclusively in accordance with the latest version of the Allgemeinen Deutschen Spediteurbedingungen – ADSp – (German Forwarders’ General Terms and Conditions of Trading). These limit in paragraph 23 ADSp the legal liability for damage to goods in the case of damage to goods whilst in the care of a forwarder to € 5/kg, in accordance with § 431 of the German Commercial Code (HGB); in the case of multimodal transports, including sea transport to 2 SDR (special drawing rights)/kg plus, in addition, per damage or event to € 1 Millions or € 2 Millions respectively, or 2 SDR/kg whichever is the greater. Business is handled on the basis of the “German Forwarders’ General Standard Terms and Conditions“ (ADSp) latest edition only. Insurance according ADSp is signed. Transport insurance covered on special request only

exhibiting company’s name: ..........................................................................................................................................Stand name: ........................................................................hall/Stand#: .....................................................................contact person: .............................................................................................................................................................contact at Stand: ...........................................................................................................................................................phone: .................................................................. e-mail: ...........................................................................................

i agree to the terms and conditions of bTg expo gmbh

print name company Stamp, Signature

21st world petroleum congress in Moscow, 15–19 June 2014

quantity Description weight in Kg

Measurementsl x w x h cms Return-Transport

Yes No Yes No Yes No Yes No Yes No

pick-up - / loading Address: pick-up Date: .............................. Time from ......... till ..........h

Reference:

unload date for exhibits: Reload date for exhibits:

Credit card details are required to guarantee booking. (All credit card transactions are subject to a 3% surcharge)

card number:

Start date: Expiry date: Security Code:

Name on the card: Debit Credit

*Must be completed *Total Value of goods: ..............................................

Transport and exhibition cargo insurance:

to cover by BTG Expo against Premium payment not to cover covered by themselves

Documents:

Proforma Invoice AWB / CMR Packing List

Carnet ATA ........................................ ........................................

All our services are due for immediate payment unless you have engaged the services of our overseas offices or agents, in which case you will be invoiced by them directly. Payments are to be made by bank remittance to our bank account. Payment will be required prior to commencement of work.

Offload from vehicle to standEmpty Case StorageTransport to/from the exhibition

Reload from stand to vehicleReload from stand to vehicleCustoms clearance for inbound/outbound

we herewith instruct you to transport and handle the below mentioned exhibition goods byairfreight sea freight truck

ex free arrival port / airport ex free arrival on truck exhibition ground

Contact persons: Eric Awater – [email protected] Tel.: +49 69 408 987-102, Fax: +49 69 408 987-222

Roland Woll – roland [email protected].: +49 69 408987-110, Fax.: +49 69 408987-222

RETURN BEFoRE mAY 12, 2014 To:

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FORM 7.STechNicAl SuSpeNSiONS ON The pAViliON ceiliNg

RiggiNg pOiNTS, hOiST ReNT AND TRuSS SySTeMS

item price, € quantity Total, €Suspension (up to 10 kg) to ceiling constructions of pavilions, per 1 suspension point 364,00

Suspension (10 to 50 kg) to ceiling constructions of pavilions, per 1 suspension point 513,50


Brace for precise orientation of the structure being hanged, per 1 point 175,50

Rigging of stationary stand elements for additional support, per 1 point 405,00

Descent of the hanged structure and work with it in the air, per 1 descent 90,00

Additional height adjustment per one hanging point 90,00

Installation of the Exhibitor’s rigging hoist 405,00

Rent of a hoist and 1 lift to a specified height 240,00

Fixing of a hoist to the ceiling constructions (per 1 point) 240,00

Additional lift/descent of the hanged construction, per each operation 75,00

Additional lift/descend of a separate hoist, per operation 15,00

Rent of an “Astralite” load-bearing stucture, per 1 r.m. 47,50

Rent of an “Astralite” coupling element, per 1 item 84,00

grand total





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EU-RO-RUR exchange rate fall below 40 RUR per 1 EURO.Prices are valid for the duration of build-up/breakdown. 100% surcharge will be applied to all works performed between 20:00 and 08:00. Hanging of suspensions during the Exhibition hours is prohibited. Prices include hanging and dismantling of light constructions.Fees for orders submitted after the deadline: after April 19, 2014 – 50% surcharge, after may 20, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered

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Form 7.S

services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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Form 7.S

Orders for suspensions will be accepted only along with the filled out Application for suspensions and must undergo the technical expertise of the constructions to be suspended. The final calculation of the amount and cost of services will be possible only upon the approval of the suspensions by the technical operator with the appropriate department of Exhibition Center. must be filled out for each hanged structure.

ApplicATiON FOR SuSpeNSiONS

liST AND OVeRAll weighT OF equipMeNT plAceD ON hANgiNg STRucTuRe(lighTiNg, ADS, DecORATiON FAciNg)

STRucTuRe # .............

1) Separate suspensions application for EACH structure;2) Sketch design (indicate mounting points); 3) Top view of the stand with indicated location of the suspended structure; 4) 3D stand visualisation.

Stand contractor is reliable for assembling and constuction reliability as well as for the arrangement of hanging points. presence of the Exhibitor’s representative responsible for mounting and safety is obligatory during the set-up.

Exhibition: 21st WORLD PETROLEUM CONGRESS

Exhibiting company’s name: ...............................................................................................................................................

Pavilion# 3. Hall # ................................................ Stand # ..............................................................................................

Contact person:...................................................................................................................................................................

Phone: ..................................................................... e-mail: ..............................................................................................

Structure dimensions: ........................................................................................................................................................

Materials: ............................................................................................................................................................................

.............................................................................................................................................................................................

Weight of unequipped structure: .......................................................................................................................................

Overall weight of equipped structure: ................................................................................................................................

Estimated number of hanging points: ................................................................................................................................

Estimated load for each hanging point: .............................................................................................................................

.............................................................................................................................................................................................

Estimated height to the top of the hanging structure from the floor level: .......................................................................

Person responsible for design: ..........................................................................................................................................

.............................................................................................................................................................................................

Person responsible for mounting and safety rules: ...........................................................................................................

.............................................................................................................................................................................................

(name, position and contact phone number)



TO be ATTAcheD:

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FORM 8.1.STeMpORARy STAFF, STAND cleANiNg AND SecuRiTy

TeMpORARy STAFF AND STAND cleANiNg

*General lauborers may not be involved in cargo handling works. **This service includes cleaning of glass windows, removing dust from the exhibits. “Сalling for a one-time janitor cleaning” means a call for emergency cleaner to remove the dust resulted from promotional activities at the stand, or broken down equipment.

item price, € quantity Total, €General labourer*, for 1 hour 22,50

General labourer, for 1 day 155,00

Janitor** (for mopping and dusting only), per 1 hour 22,50

Janitor (for mopping and dusting only), per 1 day 155,00

individual security, 1 guard per 1 hour

item Days hours price Number of guards Total, €

Stand security (at least 4 hours) 25,00

Please enter dates and hours (from_ to_) of security requested

Stand cleaning

item Stand square, m2 price for m2, € Total, €

Daily stand cleaning for the duration of the Exhibition period 12,00

grand total





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EU-RO-RUR exchange rate fall below 40 RUR per 1 EURO. Fees for orders submitted after the deadline: after April 19, 2014 – 50% surcharge, after may 20, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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FORM 8.2.SiNTeRpReTeRS AND pROMO STAFF

Translation services

promo staff

item price, € per day10:00-18:00 quantity Total, €

Interpreter (English) 185,00

Interpreter (European languages) 232,00

Interpreter (Arabic) 280,00

Interpreter (Chinese) 280,00

item price, € per day10:00-18:00 quantity Total, €

Promoters (leafleting) 190,00

Receptionist 205,00

English speaking receptionist 273,00

Hostess 157,00

grand total

The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EURO-RUR exchange rate fall below 40 RUR per 1 EURO.Fees for orders submitted after the deadline: after April 19, 2014 – 50% surcharge, after may 20, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................



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FORM 9.SADVeRTiSiNg

OuTDOOR ADVeRTiSiNg

item code Terms price, €* quantity Total, €

City format**O12W 3 weeks 1051,00

O11M 2 months 1911,00

Pillar ***O22W 3 weeks 1420,00

O21M 2 months 2581,00

City boardO32W 3 weeks 2622,00

O31M 1 month 4868,00

Billboard 3x6 O41M 1 month 11872,00

Billboard 3x6 with extender**** O51M 1 month 15600,00

LED video screens *****

O61W 1 week 17808,00

O62W 2 weeks 35616,00

O61M 1 month 53424,00

Large format advertising construction O71M 1 month O/R

* Prices are for placement of advertising on the main Moscow highways. Please contact the official technical operator for prices of certain locations.

**Batch posting (50 pcs)*** Batch posting (30/60 pcs)**** Estimated cost depends on the complexity of the extender***** 288 displays per day



RETURN BEFoRE mARCH 3, 2014 To:


Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Form 9.S

item code Terms price, € quantity Total, €

Advertising in airports

A11W 1 week O/R

A12W 2 weeks O/R

A11M 1 month O/R

Advertising on transportation T21M 1 month O/R

Direct mail D31 O/R O/R

Advertising on the Internet I41 O/R O/R

Advertising in the profile media P51M 1 month O/R

PR support P61 O/R O/R

grand total

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by April 07, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after April 07, 2014 is left for consideration of service providers.


Additional placement

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FORM 10.SexhibiTORS’ bADgeS

iNFORMATiON FOR bADgeS (english text only)

company name exhibitor’s name country

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Form 10.S


Additional Exhibitor’s badge 25,00

badges are provided in any number and free of charge till May 15, 2014. Starting May 16, 2014, the cost of one badge will be € 25.

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


company name exhibitor’s name country

19

20

21

22

23

24

25

26

27

28

29

30

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FORM 11.SSTAFF bADgeS FOR builD-up/bReAKDOwNSAMple RequeST leTTeR

TO be SubMiTTeD ON The leTTeRheAD OF The exhibiTOR wiTh A SeAl AND A SigNATuRe OF AN AuThORiSeD RepReSeNTATiVe.

# Name, position Residential address

The list of “cOMpANy NAMe” staff for the work at the 21st world petroleum congress

in iec “crocus expo” from June, 11, 2014 to June, 15, 2014 and from June, 20, 2014 to June, 21, 2014.

STAFF BAdgES CAN oNLY BE CoLLECTEd oNSITE UpoN THE CompLETIoN oF THE FoLLowINg STEpS:1. Validate the request letter at the technical operator’s desk2. Take the validated letter to the Service center of iec crocus and collect the badges


to iec crocus expo Service center

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Description price, € quantity Total, €“Economy” composition for the coffee table (diameter of 15-20 cm, flowers: green, roses, gerberas, tulips)

175,00

VIp composition for the coffee table (25-30 cm length, flowers: green, roses, lilies, orchids, hydrangeas, calla lilies, rununkulus)

307,00

“Economy” composition for the reception desk (15-20 cm length, flowers: green, roses, gerberas, tulips)

175,00

FORM 12.SFlORAl SeRViceS





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Description price, € quantity Total, €VIp composition for the reception desk (25-30 cm length, flowers: green, roses, lilies, orchids, hydrangeas, calla lilies, rununkulus)

307,00

grand total

If you need a different floral composition (wall, floor, etc.) or flowers in a special color scheme, you can describe it in a free form in the letter and/or attach a photo of a requested composition.


Form 12.S

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by may 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after may 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments with 50% surcharge.

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Pavilion 3 Hall № Stand#

FORM 13.SSAMple RequeST leTTeR FOR DeliVeRy AND ReMOVAl OF equipMeNT AND exhibiTS iNTO/OuT OF The hAll

TO be SubMiTTeD ON The leTTeRheAD OF The exhibiTOR

JSC “Crocus International”Exhibition Management Office

21st World Petroleum Congress

We hereby request the permission to deliver and remove equipment and exhibits to/from the IEC “Crocus Expo” to be held on June 16-19, 2014.

Equipment and exhibits to be delivered by:

Equipment and exhibits to be removed by:

List of equipment and exhibits

Vehicle model

Vehicle model

Registration number

Registration number

From

1.

2.

3.

4.

5.

quantity:

quantity:

quantity:

quantity:

quantity:

(company name, business legal structure)


YoU NEEd To pREpARE 3 CopIES oF A LETTER oN A CompANY LETTERHEAd ANd HAVE IT SEALEd ANd SIgNEd BY THE AUTHoRISEd REpRESENTATIVE.1. Validate the request letters at the technical operator’s desk2. Validate the request letters at the Service center of iec crocus3. 1st copy of the letter to be left at the Service center. 2nd copy to be given to the guard at the entrance.

3rd copy you keep for the removal of the equipment and exhibits


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checKliST




............................................................................................................................................................................................

Represented by ..................................................................................................................................................................

Hereby appoints an authorised representative to supervise all works in connection to the preparations, build-up/

breakdown and the Exhibition itself (21st World Petroleum Congress) and provides his/her contact details:

Name: .................................................................................................................................................................................

Position: ..................................................................... Phone (mob.): ...............................................................................

Office phone: ..........................................................................e-mail: ...............................................................................


Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Bank name: ........................................................................................................................................................................

SWIFT ...........................................................................IBAN .............................................................................................



(Title, name)

Form # item Total, € check

1.S Official catalogue entry

2.S Stand build-up scheme N/A

2.1.S Extra equipment

2.2.S Graphic design and fascia panel inscription

3.S Power, water and compressed air supply

4.S Telecommunications

4.1.S Audio, video and office equipment

4.2.S LED screens and video walls

5.S Vehicle passes to the cargo handling zone

6.S International freight cargo handling, transportation services and customs clearance N/A

7.S Technical suspensions on the pavilion ceiling

8.1.S Temporary staff, stand cleaning and security

8.2.S Interpreters and promo staff

9.S Advertising

10.S Exhibitors’ badges

11.S Request letter for staff badges for build-up/breakdown N/A

12.S Floral services

13.S Request letter for delivery and removal of equipment and exhibits N/A

grand total

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CUSTOM-BUILT STAND FORMS

Form 1 Official catalogue entry ......................................................................................77

Form 2 Informational letter about the stand contractor ...............................................81

Form 3 Power, water and compressed air supply ..........................................................83

Form 4 Telecommunications ..........................................................................................86

Form 4.1 Audio, video and office equipment .................................................88

Form 4.2 LED screens and video walls .........................................................90

Form 5 Vehicle passes to the cargo handling zone ........................................................91

Form 6 International freight cargo handling,

transportation services and customs clearance ...............................................93

Form 7 Technical suspensions on the pavilion ceiling...................................................95

Form 8.1 Temporary staff, stand cleaning and security ................................................98

Form 8.2 Interpreters and promo staff ........................................................................100

Form 9 Advertising .......................................................................................................102

Form 10 Exhibitors’ badges ..........................................................................................104

Form 11 Request letter for staff badges for build-up/breakdown ..............................106

Form 12 Floral Services ...............................................................................................107

Form 13 Overtime build-up/break down .....................................................................109

Form 14 Waste disposal ...............................................................................................111

Form 15 Sample of a request letter on import/export of exhibits,

exhibition equipment and stand construction elements ...............................112

CHECKLIST ...................................................................................................................108

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FORM 1OFFICIAL CATALOgUe eNTRy





Organisers reserve the right to reduce the description, should it exceed the allowable size. Information submitted after April 01, 2014 will not be placed in the catalogue.

Subexhibitor: information about your partners working at your stand may be added to the catalogue. Subexhibitors must follow the general rules of the Exhibition and cover the catalogue entry fee of € 600.

Item price per item, € Quantity Total, €Subexhibitor 600,00

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services. The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by April 10, 2014.


Paying company: * .............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


COMpANy DeSCRIpTION

(english text only, 800 characters max)

COMpANy NAMe (english text only)* if ordered subexhibitor’s listing

site:

Phone (with country code):

e-mail:

Adress:

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FORM 2INFORMATIONAL LeTTeR ABOUT The STAND CONTRACTOR

Approval for build-up and decoration works is granted upon the results of the paid evaluation of technical documentation of the stand and after the official technical operator receives a refundable deposit of € 10 per 1 sq. m. of exhibition space.For your convenience, have your contractor submit all of the information to the technical operator.In order to pass the technical expertise, the following steps must be completed by your stand contractor:

• Form 2 filled out by the exhibitor must be submitted to the technical operator. After that you will receive the list of documents required for the technical expertise.

• All documents must be signed and sealed by the stand contractor and then submitted to the technical operator. Your documentation will be reviewed by the appropriate departments. Within 7 business days you will receive either an official written approval, or a motivated rejection.

• Submit the payment for the technical expertise and a refundable deposit to the technical operator within 3 business days upon the reception of the invoice. Please note that the cost of the technical expertise will vary depending on the date of submission of the documents to the technical operator. Your stand contractor will receive the approved documentation only after the payment gets processed.


............................................................................................................................................................................................

Contractor company: ........................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # .................. Stand # Stand area, sq. m. ....................................................

Person responsible for build-up and safety rules:...........................................................................................................

............................................................................................................................................................................................

A top view of the stand and a 3D stand visualisation must be attached to this letter.


(responsible person with the authority to sign, position)

(name, position, phone)


Service 50% surcharge 100% surcharge Final cut-off date

Execution and evaluation of static calculations




Control of the technicaldocumentation



Start of build-up

Flameproofing No deadline




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FORM 3pOweR, wATeR AND COMpReSSeD AIR SUppLy

Item price for 1 pcs, € Quantity Total, €






power supply during the exhibition period for outdoor exhibition space

pOweR SUppLy DURINg The exhIBITION peRIOD

Item price per item, € Quantity Total, €Up to 5kW 627,00

Up to 10kW 970,00

Up to 20kW 1 480,00

Up to 40kW 2 280,00

Up to 60kW 3 080,00

For equipment of more than 60 kW the Exhibitor must order the number of connections proportionate to the power level indicated above. For equipment of more than 60 kW (per 1 connection) connection is conducted through a busbar. In such case, the Exhibitor must have TML type (DIN version) cable lugs of appropriate cross-section for the pressure check.

The stand must be equipped with a universal electric switchboard featuring a tripping device. To connect the equipment (exhibits) through the floor hatches, the Exhibitor must possess 63A, 380V ABB plugs. Connection of the stand power switchboard to the grid is conducted through a power cable of sufficient cross-section. 5-core cable of at least 30 r.m. long must be provided by the Exhibitor/contractor. All power cables connected through busbars must have lugs.

The price of power supply for outdoor stands depends on the stand location. Please contact the technical operator for prices of connection to the grid.

Connection to the grid (prices per 1 connection)





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


Item price, € Quantity Total, €

Cross-section 5*2,5 mm 32,00





Rent of power supply cable (price per 5 r.m.)

Energy consumption is included in the price.

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The Exhibitor is responsible for the power equipment at the stand, the power supply cable and the switchboard. Malfunc-tioning equipment will not be connected until it is fixed.Connection of power equipment to the grid is only possible upon the measurement of the insulation resistance of the power circuit and signing of the “Statement of delimitation of operational responsibilities (electricity)”.

Form 3


Cold water, piping and drainage (includes cold water piping through one pipe and drainage through one pipe), on the first level

574,50

Hot water and piping (includes hot water piping through one pipe), on the first level 259,50

Cold water, piping and drainage (includes cold water piping through one pipe and drainage through one pipe), on the second level

622,50

Hot water and piping (includes hot water piping through one pipe) on the second level 312,00

Connection of the equipment and other plumbing services

Sink connection at the stand (cold water piping, hot water piping and drainage) 260,00

Reinforced hose piping for water supply and drainage to/from the stand (free up to 10 r.m.), Pricing after 10 r.m. For each 5 r.m.

175,50

Reinforced hose with an inner diameter of ½˝ (15mm), pricing for every 5 r.m. 48,00

Reinforced drainage hose with an inner diameter of 32 mm pricing for every 5 r.m. 85,50

wATeR SUppLy DURINg The exhIBITION peRIODCold & hot water, piping and drainage (without connection of equipment):

* Connection to the water main must be executed by the Exhibitor or his contractor using own materials (with the excep-tion of a sink that was ordered from the technical operator). All connection works are subject to the Statement of delim-itation of operational responsibilities. Kitchen ware with malfunctions of isolation valves and water drainage system may not be connected. The Exhibitor must reimburse all damages occured due to improper connections or malfunctioning of the equipment.


Consumption up to 30 m3 / per hour 495,00

Consumption over than 30 m3 / per hour 703,50

Other services

Reinforced hose with an inner diameter of ½˝ (15 mm), price for every 5 r.m. 48,00

Grand total

COMpReSSeD AIR SUppLy DURINg The exhIBITION peRIOD

Connection of one unit of the equipment to a compressed air grid, including the supply of compressed air through the armored hose with inner diameter of ½˝ (15mm):

(without connection of the equipment)

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Form 3

Compressed air supply (air pressure 6-8 kg/cm2) is conducted with the armored hose with inner diameter of ½“. Hoses for connections of up to 10.0 r.m are complimentary. If the length of connection is more than 10.0 r.m, hoses and pipes of necessary length are provided for extra charge. Compressed air supply to the main must be executed by the Exhibitor or his contractor using own materials. All connection works are subject to the Statement of delimitation of operational responsibilities. Equipment with malfunctions of valves may not be connected. Use of branching devices (manifolds, etc.) at the stand is prohibited. Stands incorporating such equipment will not be connected to the mains.

Fees for orders submitted after the deadline: after April 08, 2014 – 50% surcharge, after May 14, 2014 – 100% surcharge.

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.

Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders received after May 20, 2014, is left up to the service providers. From June 02, 2014 to June 09, 2014, no orders will be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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FORM 4TeLeCOMMUNICATIONS

TeLeCOMMUNICATION, TeLeCOMMUNICATION eQUIpMeNT

Item price, € Quantity Total, €Telephone set 25,00

Facsimile set 55,00

Phone number with the code ABC 495 and connecting the phone line with DTMF extension dialing within the rented booth (local calls), for 1 line

220,00

Phone number with the code ABC 495 and connecting the phone line with DTMF extension dialing in the out-door exhibition space (local calls), for 1 line

312,00

512 Kb/s 450,00

2 Mb/s 750,00

10 Mb/s 1 850,00

100 Mb/s 2 450,00

Additional IP-address 60,00

Wi-Fi, 512 Kb/s, 4 days 205,00

Wi-Fi, 512 Kb/s for 1 day 80,00

Access to the regional, long-distance and international calls is negotiated separately. The cost of connecting includes: connecting a single phone line with unlimited local telephone traffic, installation, testing and providing the data to the customer for equipment setup. Connections are made for the duration of the Event (four (4) days). For a longer period, a 50% surcharge will be applied.

Telecommunication. Rent of telephone and facsimile lines and equipment during the exhibition

Connection (unlimited Internet access) at following speeds:





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


The cost of connection includes: installation, testing and providing the data to the customer for equipment setup. Con-nections are made for the duration of the Event (four (4) days). For a longer period, a 50% surcharge will be applied.

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Form 4


Ethernet Router 70,00

Ethernet Commutator 55,00

Network equipment setup is not included in the cost of connection.

Grand total

Rent of communication equipment during the exhibition

The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EURO-RUR exchange rate fall below 40 RUR per 1 EURO.Fees for orders submitted after the deadline: after April 08, 2014 – 50% surcharge, after May 14, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.

Execution of orders submitted after May 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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FORM 4.1AUDIO, vIDeO AND OFFICe eQUIpMeNT

plasma and LCD panels

video cameras, recorders and players




Plasma panel 65" 1 295,00









Video player BETACAM SP 410,00

Video tape-recorder DV CAM 340,00

DVD-player 70,00

BluRay-player 135,00

DVD/HDD-recorder 200,00

Video camera Betacam SP/DVCam without the operator 680,00





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Form 4.1

Fees for orders submitted after the deadline: after April 08, 2014 – 50% surcharge, after May 14, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after May 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


Mini PTS ( cameras x3 with camera channels and mixer) 4090,00

The laptop for playback video 300,00

Presenter for laptop 70,00

Video projector Christie 16000 ANSI Lm DLP 1400х1050 5000,00

Audio equipment


Acoustic system 245,00

Active acoustic system 270,00

Mobile sound amplifier set 270,00

Acoustic passive system (home) 2 units 270,00

Amplifier 270,00

Audio set: audio mixer, radio microphone x 2 units, equalizer, compressor 1090,00

Handheld microphone 70,00

Desktop microphone 100,00

Handheld radio microphone 245,00

Headset microphone 245,00

CD or MD player 140,00

Audio mixer 270,00

Connection fee includes: installation, testing and providing data required for the equipment setup.

Grand total


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FORM 4.2LeD SCReeNS AND vIDeO wALLS

Seamless panels for video walls

LeD screens and gRIDs

Item price, € Quantity Total, €ORION Plasma panel 42’’ 925x522 mm 680,00






LED screen 10 mm SMD, OUTDOOR 960х960 mm 680,00

LED grid/screen 10,4 mm SMD, OUTDOOR 500х1000 mm 410,00

The cost of connection includes: installation, testing and providing the data to the customer for equipment setup.

Grand total







Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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FORM 5vehICLe pASSeS TO The CARgO hANDLINg zONe

VEHICLE pASSES To THE CARGo HANdLING zoNE (CHz) FoR THE dURATIoN oF BUILd-Up/BREAKdowN ANd THE ExHIBITIoN pERIod(do not grant the right to park on the premises of Crocus Expo or to occupy the CHz for longer periods of time than needed to perform all works)

pLEASE NoTE THAT LoAdING/UNLoAdING oF ExHIBITS, AdVERTISING ANd oTHER MATERIALS IS oNLY ALLowEd dURING BUILd-Up/BREAKdowN.


Passenger car, per unit 35,00

Truck, per unit 245,00

Truck, equipped with hoisting appliance, per unit 525,00

Grand total

Allowed time periods for occupying the CHZ: - for a passenger car – 1 hour - for a freight truck – 2 hours. A 1000 RUR charge will be applied for every 30 minutes spent in the CHZ above the allowable time period. payment for the right to access the CHz is only applicable for exhibitors who perform the works on their own.

The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EU-RO-RUR exchange rate fall below 40 RUR per 1 EURO.




Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by June 09, 2014.After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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FORM 6INTeRNATIONAL FReIghT CARgO hANDLINg, TRANSpORTATION SeRvICeS AND CUSTOMS CLeARANCe

DOCUMeNTS:

ORDER FORM / ADVANCE REGISTRATION: .....................................................10.03.2014

SENDING PROFORMA INVOICES TO BTG ExPO: .............................................15.05.2014

ShIppINg:

COLLECTION FROM THE SENDER: ..................................................................01.06.2014

ARRIVAL DEADLINE FRANKFURT FOR CONSOLIDATED TRUCK: ..................03.06.2014

SEAFREIGHT CARGO: .................................. INDIVIDUAL DATES, PLEASE CONTACT US.

DIRECT TRUCKS TO MOSCOW: .........................................................................10.06.2014

DIRECT AIRFREIGHT TO MOSCOW SVO AIRPORT: ..........................................06.06.2014

pLeASe DO NOT SeND ANy CARgO wIThOUT OUR CONFIRMATION!

FOR ShIppINg INSTRUCTIONS pLeASe CONTACT:

DeADLINeS



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FORM 6INTeRNATIONAL FReIghT CARgO hANDLINg, TRANSpORTATION SeRvICeS AND CUSTOMS CLeARANCeLIFTINg AND hANDLINg ORDeR FORM

We operate exclusively in accordance with the latest version of the Allgemeinen Deutschen Spediteurbedingungen – ADSp – (German Forwarders’ General Terms and Conditions of Trading). These limit in paragraph 23 ADSp the legal liability for damage to goods in the case of damage to goods whilst in the care of a forwarder to € 5/kg, in accordance with § 431 of the German Commercial Code (HGB); in the case of multimodal transports, including sea transport to 2 SDR (special drawing rights)/kg plus, in addition, per damage or event to € 1 Millions or € 2 Millions respectively, or 2 SDR/kg whichever is the greater. Business is handled on the basis of the “German Forwarders’ General Standard Terms and Conditions“ (ADSp) latest edition only. Insurance according ADSp is signed. Transport insurance covered on special request only

exhibiting company’s name: ..........................................................................................................................................Stand name: ........................................................................hall/Stand#: .....................................................................Contact person: .............................................................................................................................................................Contact at Stand: ...........................................................................................................................................................phone: .................................................................. e-mail: ...........................................................................................

I agree to the terms and conditions of BTg expo gmbh

print name Company Stamp, Signature

21st world petroleum Congress in Moscow, 15–19 June 2014

Quantity Description weight in Kg

MeasurementsL x w x h cms Return-Transport

Yes No Yes No Yes No Yes No Yes No

pick-up - / Loading Address: pick-up Date: .............................. Time from ......... till ..........h

Reference:

Unload date for exhibits: Reload date for exhibits:

Credit card details are required to guarantee booking. (All credit card transactions are subject to a 3% surcharge)

Card number:

Start date: Expiry date: Security Code:

Name on the card: Debit Credit

*Must be completed *Total value of goods: ..............................................

Transport and exhibition Cargo Insurance:

to cover by BTG Expo against Premium payment not to cover covered by themselves

Documents:

Proforma Invoice AWB / CMR Packing List

Carnet ATA ........................................ ........................................

All our services are due for immediate payment unless you have engaged the services of our overseas offices or agents, in which case you will be invoiced by them directly. Payments are to be made by bank remittance to our bank account. Payment will be required prior to commencement of work.

Offload from vehicle to standEmpty Case StorageTransport to/from the exhibition

Reload from stand to vehicleReload from stand to vehicleCustoms clearance for inbound/outbound

we herewith instruct you to transport and handle the below mentioned exhibition goods byairfreight sea freight truck

ex free arrival port / airport ex free arrival on truck exhibition ground



RETURN BEFoRE MAY 12, 2014 To:

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FORM 7TeChNICAL SUSpeNSIONS ON The pAvILION CeILINg

RIggINg pOINTS, hOIST ReNT AND TRUSS SySTeMS

Item price, € Quantity Total, €Suspension (up to 10 kg) to ceiling constructions of pavilions, per 1 suspension point 364,00



Brace for precise orientation of the structure being hanged, per 1 point 175,50

Rigging of stationary stand elements for additional support, per 1 point 405,00

Descent of the hanged structure and work with it in the air, per 1 descent 90,00

Additional height adjustment per one hanging point 90,00

Installation of the Exhibitor’s rigging hoist 405,00

Rent of a hoist and 1 lift to a specified height 240,00

Fixing of a hoist to the ceiling constructions (per 1 point) 240,00

Additional lift/descent of the hanged construction, per each operation 75,00

Additional lift/descend of a separate hoist, per operation 15,00

Rent of an “Astralite” load-bearing stucture, per 1 r.m. 47,50

Rent of an “Astralite” coupling element, per 1 item 84,00

Grand total





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EU-RO-RUR exchange rate fall below 40 RUR per 1 EURO.Prices are valid for the duration of build-up/breakdown. 100% surcharge will be applied to all works performed between 20:00 and 08:00. Hanging of suspensions during the Exhibition hours is prohibited. Prices include hanging and dismantling of light constructions.

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Form 7

ReQUIReMeNTS FOR hOISTINg eQUIpMeNT FOR NON-ReSIDeNT CONTRACTORS.Foreign stand constructors must provide certificates on the equipment and certificates of the personnel operating the equipment in order to get permission for hoisting equipment usage. The permission issue is a paid service and it costs 50 euro per each hoisting equipment unit.All operators of hoisting equipment are obliged to have the certificate for the works in the Russian Federation. Some of foreign constructors may not have such certificates. Technical operator renders services on chief installation for foreign stand constructors. The service costs 40 euro per each hoisting equipment unit.

ReQUIReMeNTS FOR hOISTINg eQUIpMeNT FOR ReSIDeNT CONTRACTORS.Please see page 99 of the Russian version of the Manual.



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Form 7

Orders for suspensions will be accepted only along with the filled out Application for suspensions and must undergo the technical expertise of the constructions to be suspended. The final calculation of the amount and cost of services will be possible only upon the approval of the suspensions by the technical operator with the appropriate department of Exhibition Center. Must be filled out for each hanged structure.

AppLICATION FOR SUSpeNSIONS

LIST AND OveRALL weIghT OF eQUIpMeNT pLACeD ON hANgINg STRUCTURe(LIghTINg, ADS, DeCORATION FACINg)

STRUCTURe # .............

TO Be ATTACheD:1) Separate suspensions application for EACH structure;2) Sketch design (indicate mounting points); 3) Top view of the stand with indicated location of the suspended structure; 4) 3D stand visualisation.

Stand contractor is reliable for assembling and constuction reliability as well as for the arrangement of hanging points. presence of the Exhibitor’s representative responsible for mounting and safety is obligatory during the set-up.

Exhibition: 21st WORLD PETROLEUM CONGRESS

Exhibiting company’s name: ...............................................................................................................................................

Pavilion# 3. Hall # ................................................ Stand # ..............................................................................................

Contact person:...................................................................................................................................................................

Phone: ..................................................................... e-mail: ..............................................................................................

Structure dimensions: ........................................................................................................................................................

Materials: ............................................................................................................................................................................

.............................................................................................................................................................................................

Weight of unequipped structure: .......................................................................................................................................

Overall weight of equipped structure: ................................................................................................................................

Estimated number of hanging points: ................................................................................................................................

Estimated load for each hanging point: .............................................................................................................................

.............................................................................................................................................................................................

Estimated height to the top of the hanging structure from the floor level: .......................................................................

Person responsible for design: ..........................................................................................................................................

.............................................................................................................................................................................................

Person responsible for mounting and safety rules: ...........................................................................................................

.............................................................................................................................................................................................




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FORM 8.1TeMpORARy STAFF, STAND CLeANINg AND SeCURITy

TeMpORARy STAFF AND STAND CLeANINg

*General lauborers may not be involved in cargo handling works. **This service includes cleaning of glass windows, removing dust from the exhibits. “Сalling for a one-time janitor cleaning” means a call for emergency cleaner to remove the dust resulted from promotional activities at the stand, or broken down equipment.

Item price, € Quantity Total, €General labourer*, for 1 hour 22,50

General labourer, for 1 day 155,00

Janitor** (for mopping and dusting only), per 1 hour 22,50

Janitor (for mopping and dusting only), per 1 day 155,00

Individual security, 1 guard per 1 hour

Item Days hours price Number of guards Total, €

Stand security (at least 4 hours) 25,00

Please enter dates and hours (from_ to_) of security requested

Stand cleaning

Item Stand square, m2 price for m2, € Total, €

Daily stand cleaning for the duration of the Exhibition period 12,00

Grand total





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EU-RO-RUR exchange rate fall below 40 RUR per 1 EURO. Fees for orders submitted after the deadline: after April 19, 2014 – 50% surcharge, after May 20, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after May 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


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FORM 8.2TRANSLATION SeRvICeS AND pROMO STAFF

Translation services

promo staff

Item price, € per day10:00-18:00 Quantity Total, €

Interpreter (English) 185,00

Interpreter (European languages) 232,00

Interpreter (Arabic) 280,00

Interpreter (Chinese) 280,00

Item price, € per day10:00-18:00 Quantity Total, €

Promoters (leafleting) 190,00

Receptionist 205,00

English speaking receptionist 273,00

Hostess 157,00

Grand total

The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EURO-RUR exchange rate fall below 40 RUR per 1 EURO.Fees for orders submitted after the deadline: after April 19, 2014 – 50% surcharge, after May 20, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after May 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................



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FORM 9ADveRTISINg

OUTDOOR ADveRTISINg

Item Code Terms price, €* Quantity Total, €

City format**O12W 3 weeks 1051,00

O11M 2 months 1911,00

Pillar ***O22W 3 weeks 1420,00

O21M 2 months 2581,00

City boardO32W 3 weeks 2622,00

O31M 1 month 4868,00

Billboard 3x6 O41M 1 month 11872,00

Billboard 3x6 with extender**** O51M 1 month 15600,00

LED video screens *****

O61W 1 week 17808,00

O62W 2 weeks 35616,00

O61M 1 month 53424,00

Large format advertising construction O71M 1 month O/R

* Prices are for placement of advertising on the main Moscow highways. Please contact the official technical operator for prices of certain locations.

**Batch posting (50 pcs)*** Batch posting (30/60 pcs)**** Estimated cost depends on the complexity of the extender***** 288 displays per day



RETURN BEFoRE MARCH 3, 2014 To:


Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Form 9

Item Code Terms price, € Quantity Total, €

Advertising in airports

A11W 1 week O/R

A12W 2 weeks O/R

A11M 1 month O/R

Advertising on transportation T21M 1 month O/R

Direct mail D31 O/R O/R

Advertising on the Internet I41 O/R O/R

Advertising in the profile media P51M 1 month O/R

PR support P61 O/R O/R

Grand total

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by April 07, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after April 07, 2014 is left for consideration of service providers.


Additional placement

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FORM 10exhIBITORS’ BADgeS

INFORMATION FOR BADgeS (english text only)

Company name exhibitor’s name Country

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Form 10


Additional Exhibitor’s badge 25,00

Badges are provided in any number and free of charge till May 15, 2014. Starting May 16, 2014, the cost of one badge will be € 25.

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after May 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


Company name exhibitor’s name Country

19

20

21

22

23

24

25

26

27

28

29

30

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FORM 11STAFF BADgeS FOR BUILD-Up/BReAKDOwNSAMpLe ReQUeST LeTTeR

TO Be SUBMITTeD ON The LeTTeRheAD OF The exhIBITOR/CONTRACTOR wITh A SeAL AND A SIgNATURe OF AN AUThORISeD RepReSeNTATIve.

# Name, position Residential address

The list of “COMpANy NAMe” staff for the work at the 21st world petroleum congress

in IeC “Crocus expo” from June, 11, 2014 to June, 15, 2014 and from June, 20, 2014 to June, 21, 2014.

CoNTRACToRS OBTAIN STAFF BADGES UPON THE COMPLETION OF THE TECNICAL ExPERTISE.

ExHIBIToR’S STAFF BADGES CAN ONLY BE COLLECTED ONSITE UPON THE COMPLETION OF THE FOLLOWING STEPS:1. Validate the request letter at the technical operator’s desk2. Take the validated letter to the Service Center of IEC Crocus and collect the badges


to IeC Crocus expo Service Center

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Description price, € Quantity Total, €“Economy” composition for the coffee table (diameter of 15-20 cm, flowers: green, roses, gerberas, tulips)

175,00

VIp composition for the coffee table (25-30 cm length, flowers: green, roses, lilies, orchids, hydrangeas, calla lilies, rununkulus)

307,00

“Economy” composition for the reception desk (15-20 cm length, flowers: green, roses, gerberas, tulips)

175,00

FORM 12FLORAL SeRvICeS





Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Description price, € Quantity Total, €VIp composition for the reception desk (25-30 cm length, flowers: green, roses, lilies, orchids, hydrangeas, calla lilies, rununkulus)

307,00

Grand total

If you need a different floral composition (wall, floor, etc.) or flowers in a special color scheme, you can describe it in a free form in the letter and/or attach a photo of a requested composition.


Form 12

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after May 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments with 50% surcharge.

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FORM 13OveRTIMe BUILD-Up/BReAK DOwN

OveRTIMe BUILD-Up/BReAK DOwN


Additional build-up day, June 10, 2014, 08.00 -20.00, 1 m2 per 1 day 52,50

Indoor exhibition space, price for 1m2/hour, min. 2 hours 5,00

Indoor exhibition space from 20.00, June 15, 2014, till 08.00 June 16, 2014, price for 1 m2/hour, min. 2 hours 10,00

Outdoor exhibition space, price for 1 m2/hour, min. 2 hours 2,50

Outdoor exhibition space from 20.00, June 15, 2014, till 08.00 June 16, 2014, price for 1 m2/hour, min. 2 hours 5,00

Grand total

Please indicate the dates ________________________ and hours from_____to_____ for time extension.The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EURO-RUR exchange rate fall below 40 RUR per 1 EURO.Initial minimum time period is two hours. Each extra time period is rated hourly. Orders of the overtime use of exhibition space during build-up and break downl are accepted till 14:00.

By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.




Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................



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FORM 14wASTe DISpOSAL

wASTe DISpOSAL


Utilization of stand equipment and removal of bulky waste, per m3 40,50

Container (8.0 m3) for the removal of bulky waste, packaging materials and the debris, per 1 con-tainer

223,00

Grand total

The technical operator reserves the right to unilaterally change the prices, should the official (Central Bank of Russia) EURO-RUR exchange rate fall below 40 RUR per 1 EURO.Fees for orders submitted after the deadline: after May 15, 2014 – 50% surcharge, after May 20, 2014 – 100% surcharge.By submitting the filled-out order form to the technical operator, the Exhibitor agrees to fully cover the cost of ordered services and process the payment by the deadline indicated in the invoice. ATTENTIoN! The order will be executed only upon the receipt of payment. The payment must be received by the technical operator by May 23, 2014.Fees for changes/additions into earlier orders will be based on current prices as of the date of the request.Execution of orders submitted after May 20, 2014 is left for consideration of service providers. From June 2, 2014 till June 9, 2014 orders will not be accepted. After June 10, 2014, execution of orders will be possible exclusively upon cash or credit card payments.


For Russian exhibitors:Anna Morozova – [email protected] +7 (495) 589-34-85; +7 (985) 297-80-77




Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Contact person:..................................................................................................................................................................

Phone: .................................................................... E-mail: .............................................................................................

Hall # ..................................................................... Stand # .............................................................................................


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Pavilion 3 Hall № Stand#

FORM 15SAMpLe ReQUeST LeTTeR FOR DeLIveRy AND ReMOvAL OF eQUIpMeNT AND exhIBITS INTO/OUT OF The hALLFOR exhIBITORS ONLy

TO Be SUBMITTeD ON The LeTTeRheAD OF The exhIBITOR



We hereby request the permission to deliver and remove equipment and exhibits to/from the IEC “Crocus Expo” to be held on June 16-19, 2014.

Equipment and exhibits to be delivered by:

Equipment and exhibits to be removed by:

List of equipment and exhibits

Vehicle model

Vehicle model

Registration number

Registration number

From

1.

2.

3.

4.

5.

quantity:

quantity:

quantity:

quantity:

quantity:



YoU NEEd To pREpARE 3 CopIES oF A LETTER oN A CoMpANY LETTERHEAd ANd HAVE IT SEALEd ANd SIGNEd BY THE AUTHoRISEd REpRESENTATIVE.1. validate the request letters at the technical operator’s desk2. validate the request letters at the Service Center of IeC Crocus3. 1st copy of the letter to be left at the Service Center. 2nd copy to be given to the guard at the entrance.



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.............................................................................................................................................................................................

constructs stands ## .......................................................................... in the Exhibition Hall # ......................................

of gross space of ................................................................................................ m2 at 21st World Petroleum Congress

We hereby request the permission to deliver and remove the exhibition equipment from the IEC “Crocus Expo” premises

from ........................................................... to ....................................................................................................................

The exhibition equipment is the property of ......................................................................................................................

and will be exported from the IEC “Crocus Expo” grounds after the end of the 21st World Petroleum Congress.

Enclosed please find the list of equipment.

.............................................................................................................................................................................................

.............................................................................................................................................................................................

.............................................................................................................................................................................................

.............................................................................................................................................................................................

FORM 15SAMpLe ReQUeST LeTTeR FOR DeLIveRy AND ReMOvAL OF eQUIpMeNT AND exhIBITS INTO/OUT OF The hALLFOR CONTRACTORS ONLy

TO Be SUBMITTeD ON The LeTTeRheAD OF The CONTRACTORwITh A SeAL AND A SIgNATURe OF AN AUThORISeD RepReSeNTATIve.






YoU NEEd To pREpARE 3 CopIES oF A LETTER oN A CoMpANY LETTERHEAd ANd HAVE IT SEALEd ANd SIGNEd BY THE AUTHoRISEd REpRESENTATIVE.1. validate the request letters at the technical operator’s desk2. validate the request letters at the Service Center of IeC Crocus3. 1st copy of the letter to be left at the Service Center. 2nd copy to be given to the guard at the entrance.


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CheCKLIST


For foreign exhibitors: [email protected] +7 (495) 589-34-85; +7 (915) 156-25-69

Form # Item Total, € Check

1 Official catalogue entry

2 Informational letter about the stand contractor N/A

3 Power, water and compressed air supply

4 Telecommunications

4.1 Audio, video and office equipment

4.2 LED screens and video walls

5 Vehicle passes to the cargo handling zone

6 International freight cargo handling, transportation services and customs clearance N/A

7 Technical suspensions on the pavilion ceiling

8.1 Temporary staff, stand cleaning and security

8.2 Interpreters and promo staff

9 Advertising

10 Exhibitors’ badges

11 Request letter for staff badges for build-up/breakdown N/A

12 Floral services

13 Overtime build-up/break-down

14 Waste disposal

15 Request letter for delivery and removal of equipment and exhibits N/A

Grand total


............................................................................................................................................................................................

Represented by ..................................................................................................................................................................

Hereby appoints an authorised representative to supervise all works in connection to the preparations, build-up/

breakdown and the Exhibition itself (21st World Petroleum Congress) and provides his/her contact details:

Name: .................................................................................................................................................................................

Position: ..................................................................... Phone (mob.): ...............................................................................

Office phone: ..........................................................................e-mail: ...............................................................................


Paying company: ...............................................................................................................................................................

............................................................................................................................................................................................

............................................................................................................................................................................................

Bank name: ........................................................................................................................................................................

SWIFT ...........................................................................IBAN .............................................................................................



(Title, name)