june 2013 npl board packet

NASHVILLE PUBLIC LIBRARY

Board of Trustees Meeting

June 18, 2013

Nashville Public Library Board of Trustees Agenda

June 18, 2013 Hermitage Branch Library

3700 James Kay Lane Hermitage TN 37076

Meeting Room - 12:00 Noon

I. Call to order / Roll Call

II. Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons

a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

IV. Public Comment

V. Board Chair Comments – Keith Simmons

VI. Approval of Minutes: May 21st, 2013 ………………………………………………………………………….pg. 1 – 8

VII. Library Director Report

VIII. Staff Reports

a. Hermitage Branch Update – Larry Price

b. Learning Lab Update – Tricia Bengel

c. Main Library Building Status Update – Kent Oliver

d. 2013-14 Budget Overview – Kent Oliver

IX. Old Business

a. Library Director’s Evaluation Process Discussion

X. Adjournment

Next Board of Trustees Meeting 12:00 Noon – July 16th

Green Hills Branch Library – Meeting Room 3701 Benham Avenue

Nashville TN 37215

FY1314 Board Meeting Dates & Locations

September 17, 2013 – Main Library Board Room

October 15, 2013 – Goodlettsville Branch Library Meeting Room

November 19, 2013 –Main Library Board Room

December 17, 2013 – Carnegie North Branch Library Meeting Room

January 21, 2014 – Main Library Board Room

February 18, 2014 – Pruitt Branch Library Meeting Room

March 18, 2014 – Main Library Board Room

April 15, 2014 – Donelson Branch Meeting Room

May 20, 2014 – Main Library Board Room

June 17, 2014 – Southeast Branch Library Meeting Room

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NASHVILLE PUBLIC LIBRARY

A City with a Great Library is a Great City ®

LIBRARY BOARD MINUTES

May 21, 2013

12:00 Noon

Board Room, Main Library, 615 Church Street, Nashville, TN 37219

Members Present: Keith Simmons, Margaret Ann Robinson, Robert Oermann, Joyce Searcy and Francie Hunt

Members Absent: Lucy Haynes Library Staff: Kent Oliver, Elyse Adler, Tricia Bengel, Chase Adams, Larry Price, Jena

Schmid, Susan Drye, Renuka Christoph, James Staub, Bridget Radford, Brian Jones, Julie Burns, Tracey Howerton and Beth Deeb

Also Present: Tari Hughes, Nashville Public Library Foundation President

Corey Harkey, Metro Department of Law Attorney

Visitors: Mark Naccarato, SEIU Representative Steve Reiter, member of the public

I. Call to Order / Roll Call Mr. Simmons called the meeting to order at 12:04 p.m.

II. Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons

“Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

The visitors (including several library staff members who are members of SEIU) introduced themselves at Mr. Simmons’s request.

IV. Public Comment

Mark Naccarato, SEIU representative, requested in advance to address the Board and was present to speak on the subject of parking for Main Library employees. He presented a petition for free or reduced parking signed by a majority of Main Library staff members, and explained that these are the only library employees who have to pay for their parking (and almost the only Metro employees who have to do so). On average, employees must pay $105 per month, or $1,260 per year. Mr. Naccarato expressed his thanks for the Library Administration’s support on this issue (Mr. Oliver included it in his budget enhancement request). Mr. Simmons said that the Board was sympathetic, but that it may be beyond the

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Board’s powers to address. Mr. Oliver said that he would submit the petition and a letter of support from the Board to Metro, and Mr. Adams offered to contact the Downtown Partnership again about adding the Library to the Metro employee shuttle route.

Steve Reiter said that he was pleased to hear that the Main Library may reopen on Mondays and that the library is the location for a Homelessness Commission meeting on June 4.

V. Board Chair Comments—Keith Simmons, Board Chair There were no Board Chair comments this month.

VI. Approval of Minutes: April 16, 2013

Margaret Ann Robinson moved for approval of the minutes from last month’s meeting; the motion was seconded by Robert Oermann and passed unanimously.

VII. Library Director Report—Kent Oliver, Library Director

Mr. Oliver reported that the Public Library Association plans to hold their 2020 annual conference in Nashville! The East Branch will be closed in June for HVAC, flooring, and security system renovations. The Thompson Lane Branch may be closed for a few days for HVAC repairs. The groundbreaking for the new Southeast Branch will probably take place the week of June 10. The new driver’s license kiosk is open at the Goodlettsville Branch. Members of the Library Administration are planning a field trip to the Indianapolis Main Library to gather ideas for our Main Library renovation. Mr. Oliver asked Tari Hughes to report on the 2013/2014 NPL Foundation budget. She announced that the Foundation has approved $2 million for materials, programs, and facilities upgrades. She also reported that they have raised $8.6 million of their $15 million capital campaign goal (58%). She invited Board members to the String City premiere on June 11 and the Wright Middle School Library grand opening on August 5.

VIII. Staff Reports

a. Nashville Reads—Elyse Adler Nashville Reads is a partnership between the library, the Nashville Public Library Foundation, Humanities Tennessee, Parnassus Books, the Mayor’s Office, Houghton Mifflin, and Friends of the Library. Ms. Adler explained that the committee intends to make this an annual six-week program. Over 2,500 people took part in Nashville Reads activities (including 1,200 MNPS students), and we had over forty activity and distribution partners. 1,000 free books were distributed throughout the community, and over 2,000 people participated online (through the website, social media, and contests). The committee is working on selection of the next title, and will consider readability (including middle and high school readers), themes that lend themselves to exciting partnerships and activities, and an author who would be available for an event.

b. International Puppet Festival—Elyse Adler The Puppet Festival will take place Friday, June 21 – Sunday, June 23, with free puppet shows at the Main Library all three days. This year, there will also be a Puppet Parade on Saturday the 22nd at 9:00 (with the Mayor as Grand Marshal), and two $30 evening events: String City at the Country Music Hall of Fame and Museum on Thursday, June 20 and Martinis and Marionettes with Phillip Huber at TPAC on Saturday, June 22. The attendance goal for the weekend is 25,000 people. All details can be found at nashvillepuppetfestival.com

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IX. Old Business

a. Budget Update—Kent Oliver Mr. Oliver reported that the Mayor’s budget proposal includes funds to open the Main Library on Mondays, $1million to renovate two middle school libraries, $4 million for capital enhancements, and $500,000 for materials (in addition to the $3 million already allocated). He also mentioned that Metro is planning to reinstate staff increment increases, but that departments have been told that they will have to provide funding from within their existing budget. The Library’s Budget Hearing is Wednesday, May 29 at 5:00 p.m. at Council Chambers, and Mr. Oliver hopes that all Board members can attend. He also gave further details on the NPL Foundation budget. In addition to continuing to fund existing programs (TOTAL, BBTL, and Wishing Chair Productions), the Foundation has added funding for an adult literacy coordinator, continuing education for staff at all levels ($50,000), and a pilot RedBox-type program.

b. Strategic Planning Update—Kent Oliver Mr. Oliver distributed a draft of the library’s new strategic plan. It includes updated mission, vision, and values statements, as well as five specific goals and objectives. He went through the highlights of the document, and then explained that the final version will be presented to the Board in July for their endorsement. The Board requested a special meeting for this purpose, one morning in early/mid-July.

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Nashville Public Library

Strategic Plan: 2013/14 – 2015/16

GOALS AND OBJECTIVES

(WORKING DRAFT: 5/15/13)

Mission: Inspire reading, foster learning and connect our community.

Vision: Our diverse community has equitable access to materials and services that empower and

enrich lives.

We Value: (these will be articulated)

- Customer Service - Love of Reading - Lifelong Learning - Intellectual Freedom - Innovation - Excellence - Inclusiveness

GOAL I: Provide extraordinary customer experiences.

Service/Utilization

Increase NPL cardholders to 70% of the county population by 2016.

Increase public service hours throughout the Library system to open all branch locations on Friday by October 2015.

Implement a plan by March 2014 to reduce customer wait time for materials.

Define customer service core competencies and incorporate in staff training program

beginning 2014/15.

Access

Establish a single point of access for full collection discoverability by 2014/15.

Prioritize and identify funding sources by December 2014 to digitize NPL special collections.

Develop a plan by January 2014 to ensure equal access for customers with disabilities.

Increase visits to our web and social media outlets by 50% during 2015.

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GOAL II: Be an essential resource and a valued community partner.

Awareness/Marketing

Initiate a comprehensive library marketing strategy by May 2014.

Develop and implement a merchandising plan by March 2014.

Partnerships

Be an effective information resource to all Metro Government departments as evidenced by formal collaboration opportunities.

Serve as a valued educational and cultural partner to the broader community as indicated by partner survey responses.

Increase utilization of our space by our Metro and other community partners to X % (will

check with Elyse) of hours we are open by 2015/16.

Community Support

Create a multi-layered plan between the Library, Foundation and Friends of the Library by March 2014 to increase volunteer hours, donations and number of Library advocates.

Become the volunteer/internship location of choice and increase annual volunteer hours by 5% annually through 2015/16.

GOAL III: Deliver relevant content, programs and services that meet the needs and interests

of Nashvillians at every stage of life.

Reach Children, Teens and Families

Work with our partners to create strategic plans for these key programs by the dates indicated:

o Limitless Libraries - by March 2014 o TOTAL – by _____________ o Wishing Chair – by _____________ o Learning Labs – by _____________

Instill Love of Reading

Develop and implement a plan by ________ to expand and enhance Bringing Books to Life.

Work with community partners to determine the unique role for Nashville Public Library in addressing adult literacy by ( date ) and implement strategies to complement the efforts of other organizations.

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Achieve annual increases in participation as we continue to implement strategies to promote citywide love of reading.

Invite Meaningful Dialogue

Increase opportunities to engage the community through forums and dialogue by building on the resources and materials available through NPL Special Collections.

Close the Digital Divide

Provide technology assistance on site at each Area library at least weekly beginning in (time period).

Build Collections

Review our Collection policies and revise as needed by February 2015 to expand the scope and diversity of future collections to be reflective of our community.

Measure Our Impact

Deliver content and formats that are appealing to customers as evidenced by survey feedback gathered at least annually.

Implement data benchmarks and outcomes base service measures for all applicable library services beginning with the 2013/14 budget year.

GOAL IV: Promote an Organizational Culture that Embraces our Values.

Recruitment and Retention

Implement practices to recruit and retain individuals with the talent, skills and commitment needed to excel.

Develop a workforce reflective of community diversity.

Culture of Learning and Innovation

Develop, implement and evaluate by November 2014 a comprehensive professional development program for staff at all levels.

Increase the number of opportunities to share learnings and to recognize and celebrate individual, team and organizational achievements.

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Effective Communication

Launch plan by May 2014 to develop, implement and monitor internal communication strategies.

GOAL V: Lead the library profession in developing and implementing best practices in

leadership, administration and stewardship.

Resource Development

Achieve per capita funding levels of ________ by 2015/16.

Partner with the Nashville Public Library Foundation to increase our offerings of innovative programs, services and materials through private funding opportunities.

Research and increase grants and awards annually through 2015/16.

Facilities/Technology

Implement a Facilities Maintenance plan in 2013/14 to ensure all NPL locations meet standards for safety, security, cleanliness and good repair.

Create a Master Facilities Plan by 2015 to define our long-range facilities needs.

Update the Public Technology Plan by February 2015 to ensure NPL is investing in technology to meet current and emerging needs.

Internal Processes/Systems

Review and reorganize Library policies and procedures during 2013/14 and update as needed to reflect and support implementation of best practices.

Conduct a program audit during 2014/15 to define a baseline for alignment of program offerings with customer wants and needs.

Board development

Provide increased opportunities for board member leadership and engagement through initiation of a purposeful board development program beginning in the fall of 2013.

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c. Bellevue Building Project Update—Chase Adams Mr. Simmons began by congratulating Mr. Adams on his upcoming retirement. Mr. Adams then reported that the Bellevue building contract has been awarded to the design/build team of Messer Construction and Hastings Architects. Ms. Adler, Mr. Adams, Mr. Price, and representatives from Metro Parks and General Services were on the panel, and the decision was unanimous. The anticipated opening date is November 2014.

X. New Business

a. Board Member appointments and resignations Lucy Haynes has been reappointed for a seven-year term, and Jessie Garcia has resigned due to her relocation to California. The Board was encouraged to give ideas for her replacement to Mr. Oliver, in case the Mayor requests the Library’s input before making his new appointment.

b. By-laws revision discussion—Kent Oliver Mr. Oliver noted several changes that need to be made to the by-laws. For instance, Board terms are March to April, so officer elections need to take place in April or May so that recently appointed Board members are eligible. He will work on the revisions with input from Corey Harkey, and present the revised by-laws to the Board later this summer. Mr. Simmons mentioned that guidelines for formal evaluations of the Library Director need to be added to the by-laws, and Mr. Adams noted that an evaluation is due on July 1. He offered to forward Ms. Nicely’s last evaluation to the Board to assist them.

XI. Adjournment The meeting adjourned at 1:20 p.m.

Next Board Meeting—Noon, June 18th Hermitage Branch Library, Meeting Room 3700 James Kay Lane, Hermitage, TN 37076 Respectfully submitted by Beth Deeb

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Statistical Summary – June 18, 2013


May-13 May-13 May-12 % Change May-13 May-12 % Change

Circulation % of Total Circulation 2013-2012 Year-to-Date Year-to-Date 2013-2012

Bellevue 22,052 6.18% 23,675 -6.86% 247,690 246,114 0.64%

Bordeaux 6,477 1.81% 8,790 -26.31% 82,165 99,261 -17.22%

Donelson 10,193 2.85% 11,906 -14.39% 121,270 123,686 -1.95%

East 5,166 1.45% 4,679 10.41% 55,052 50,019 10.06%

Edgehill 2,834 0.79% 4,141 -31.56% 40,039 40,369 -0.82%

Edmondson Pike 39,406 11.04% 37,372 5.44% 415,271 416,454 -0.28%

Goodlettsville 15,282 4.28% 17,057 -10.41% 174,243 187,041 -6.84%

Green Hills 46,852 13.12% 47,481 -1.32% 512,536 529,810 -3.26%

Hadley Park 1,626 0.46% 2,534 -35.83% 25,242 48,782 -48.26%

Hearing Impaired 666 0.19% 748 -10.96% 7,484 8,107 -7.68%

Hermitage 28,096 7.87% 30,740 -8.60% 329,404 341,610 -3.57%

Inglewood 7,870 2.20% 9,467 -16.87% 88,904 102,979 -13.67%

Looby 2,717 0.76% 4,069 -33.23% 40,939 44,074 -7.11%

Madison 15,035 2.20% 17,729 -15.20% 185,877 191,537 -2.96%

Main 55,895 15.65% 56,987 -1.92% 646,504 675,133 -4.24%

North 2,255 0.63% 2,690 -16.17% 28,288 26,438 7.00%

Old Hickory 3,238 0.91% 4,782 -32.29% 42,897 53,292 -19.51%

Pruitt 1,035 0.29% 680 52.21% 10,343 10,823 -4.43%

Richland Park 9,858 2.76% 11,327 -12.97% 111,803 110,744 0.96%

Southeast 17,306 4.85% 17,865 -3.13% 198,218 214,464 -7.58%

Thompson Lane 8,685 2.43% 9,477 -8.36% 92,982 102,323 -9.13%

Watkins Park 435 0.12% 640 -32.03% 5,231 6,456 -18.97%

Downloadable 54,109 15.15% 37,838 43.00% 513,089 325,873 57.45%

Talking Library 2 0.0006% 5 -60.00% 63 61 3.28%

NPL Total 357,090 362,679 -1.54% 3,975,534 3,955,450 0.51%

Month Fiscal Year-to-Date

Circulation

May-13 May-12 % Change

Circulation Circulation 2013-2012

eBooks 25,654 18,451 39.04%

Audio Books 9,266 6,136 51.01%

Video 86 69 24.64%

Music 14,080 13,182 6.81%

Magazines 5,023 n/a n/a

Total 54,109 37,838 43.00%

Downloadable Materials

May-13

Year-to-Date

New Registrations 2,212 43,611 299,825

Cardholders May-13Active Patron

Cards

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May-13 May-12 % Change May-13 May-12 % Change

Visits Visits 2013-2012 Circ / Visit Circ / Visit 2013-2012

Archives 1,923 2,561 -24.91% n/a n/a n/a

Bellevue 14,394 16,500 -12.76% 1.53 1.43 6.77%

Bordeaux 8,180 8,141 0.48% 0.79 1.08 -26.67%

Donelson 12,863 14,002 -8.13% 0.79 0.85 -6.81%

East 8,184 8,100 1.04% 0.63 0.58 9.27%

Edgehill 5,268 5,773 -8.75% 0.54 0.72 -25.00%

Edmondson Pike 20,624 21,580 -4.43% 1.91 1.73 10.33%

Goodlettsville 20,598 28,428 -27.54% 0.74 0.60 23.65%

Green Hills 19,726 23,208 -15.00% 2.38 2.05 16.09%

Hadley Park 4,645 4,690 -0.96% 0.35 0.54 -35.21%

Hermitage 15,391 17,760 -13.34% 1.83 1.73 5.47%

Inglewood 11,875 12,546 -5.35% 0.66 0.75 -12.17%

Looby 11,831 13,604 -13.03% 0.23 0.30 -23.22%

Madison 22,658 19,592 15.65% 0.66 0.90 -26.67%

Main 57,406 58,973 -2.66% 0.99 0.98 0.64%

North 8,600 8,178 5.16% 0.26 0.33 -20.28%

Old Hickory 5,037 3,128 61.03% 0.64 1.53 -57.95%

Pruitt 7,500 9,503 -21.08% 0.14 0.07 92.86%

Richland Park 13,130 12,168 7.91% 0.75 0.93 -19.35%

Southeast 14,109 12,718 10.94% 1.23 1.40 -12.68%

Thompson Lane 8,943 10,386 -13.89% 0.97 0.91 6.43%

Watkins Park 5,206 4,210 23.66% 0.08 0.15 -45.03%

NPL Total 298,091 315,749 -5.59% 1.02 1.03 -1.20%

Visits

May-13 Assisted May-13 Self-Check %

Circulation Circulation Self-Check

Bellevue 5,954 12,768 68.20%

Bordeaux 1,851 3,469 65.21%

Donelson 2,256 6,131 73.10%

East 2,016 2,588 56.21%

Edgehill 638 1,653 72.15%

Edmondson Pike 10,539 22,083 67.69%

Goodlettsville 4,701 8,057 63.15%

Green Hills 6,428 31,310 82.97%

Hadley Park 740 618 45.51%

Hermitage 3,219 19,902 86.08%

Inglewood 1,768 5,139 74.40%

Looby 738 1,655 69.16%

Madison 5,502 7,058 56.19%

Main 6,935 17,841 72.01%

North 404 1,162 74.20%

Old Hickory 1,213 1,608 57.00%

Pruitt 560 358 39.00%

Richland Park 720 7,448 91.19%

Southeast 3,543 10,955 75.56%

Thompson Lane 2,393 5,195 68.46%

Watkins Park 151 167 52.52%

Self-Check Activity

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May-13 May-12 May-13 May-12 % Change

Hours Open Hours Open Circ / Hour Circ / Hour 2013-2012

Archives 176 168 n/a n/a n/a

Bellevue 168 176 131.26 134.52 -2%

Bordeaux 210 220 30.84 39.95 -23%

Donelson 168 176 60.67 67.65 -10%

East 168 176 30.75 26.59 16%

Edgehill 168 176 16.87 23.53 -28%

Edmondson Pike 210 220 187.65 169.87 10%

Goodlettsville 168 176 90.96 96.91 -6%

Green Hills 210 220 223.10 215.82 3%

Hadley Park 168 176 9.68 14.40 -33%

Hermitage 210 220 133.79 139.73 -4%

Inglewood 168 176 46.85 53.79 -13%

Looby 168 176 16.17 23.12 -30%

Madison 210 220 71.60 80.59 -11%

Main 215 215 263.07 268.53 -2%

North 168 176 13.42 15.28 -12%

Old Hickory 168 176 19.27 27.17 -29%

Pruitt 168 176 6.16 3.86 59%

Richland Park 168 176 58.68 64.36 -9%

Southeast 210 220 82.41 81.20 1%

Thompson Lane 168 176 51.70 53.85 -4%

Watkins Park 136 144 3.20 4.44 -28%

NPL Total 3,971 4,135 94.09 91.42 3%

Hours Open

% Change

May-13 May-12 2013-2012

Adult Programs 91 93 -2.15%

Teen Programs 161 132 21.97%

Children's Programs 362 370 -2.16%

Total Programs 614 595 3.19%

Adult Attendance 1,572 2,136 -26.40%

Teen Attendance 4,153 2,563 62.04%

Children's Attendance 17,695 20,834 -15.07%

Total Attendance 23,420 25,533 -8.28%

% Change

May-13 May-12 2013-2012

Total On SiteComputer Use 66,174 74,028 -10.61%

Total Wireless Use 16,627 13,409 24.00%

% Change

May-13 May-12 2013-2012

Webserver 449,421 528,047 -14.89%

Public Computer Use

Website Visits

Programming

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250,000

300,000

350,000

400,000

450,000

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Circulation

50,000

70,000

90,000

110,000


On Site Computer & Wireless Usage

200,000

300,000

400,000

500,000


Visits

Year-to-Date

3,955,450 2012 3,975,534 2013

May

362,679 2012 357,090 2013

-1.54%

Year-to-Date

908,698 2012 918,978 2013

May

87,437 2012 82,801 2013

-5.30%

Year-to-Date

3,601,792 2012 3,374,023 2013

MAY

315,749 2012 298,091 2013

-5.59%

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0

5,000

10,000

15,000

May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

New Card Registrations

300

500

700

900


Total Programs

10,000

20,000

30,000

40,000


Total Program Attendance

300,000

400,000

500,000

600,000


Total Website Visits

Year-to-Date

42,599 2012 43,611 2013

May

2,654 2012 2,212 2013

-16.65%

Year-to-Date

5,955 2012 6,533 2013

May

595 2012 614 2013

3.19%

Year-to-Date

224,877 2012 243,670 2013

May

25,533 2012 23,420 2013

-8.28%

Year-to-Date

5,072,330 2012 5,388,000 2013

May

528,047 2012 449,421 2013

-14.89%

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Financial Overview – June 18, 2013


Metro Government of Nashville

Monthly Budget Accountability Report

As of May 31, 2013

Public Library

GSD-General - Operating

FY11-12 PY Budget PY Actuals FY12-13 CY Budget Actuals

Prior Year Thru Thru Prior YTD Annual Thru Thru YTD

Budget Current Mo. Current Mo. Variance Budget Current Mo. 05/31/13 Variance Variance Explanation

EXPENSES:

Salaries:

Regular Pay 9,333,700 8,555,892 8,185,947 369,945 9,693,900 8,886,075 8,520,015 366,060

LIB is at 95.9% thru MAY. Most

vacancies are held open and will be

most of FY13 especially if incentive

goes through

Overtime 45,300 41,525 17,922 23,603 45,300 41,525 21,886 19,639

All Other Salary Codes 1,183,700 1,085,058 1,145,130 -60,072 1,140,500 1,045,458 1,515,040 -469,582

LIB is over thru MAY due to retirement

incentive payouts. LIB will keep an eye

on expenditures.

Total Salaries 10,562,700 9,682,475 9,348,999 333,476 10,879,700 9,973,058 10,056,941 -83,883

LIB is at 100.8% of total budgeted

salaries thru MAY . Mostly due to the

retirement incentive and the way the

BAR rpt budget is divided equally into

12 monthly periods even though there

are 2 months where 3 payrolls will hit

which can skew the totals in those

reporting periods. Most vacancies are

being held throughout FY13.

Fringes 4,151,800 3,805,817 3,935,455 -129,638 4,345,500 3,983,375 4,128,409 -145,034

Fringe is over at 103.6% thru MAY due

to higher overall fringe costs, and

retirement incentives. LIB will keep an

eye on fringe costs but does not have

much control of this cost.

Other Expenses:

Utilities 1,643,100 1,506,175 1,426,202 79,973 1,643,100 1,506,175 1,345,957 160,218

Professional & Purchased Services 488,700 447,975 470,359 -22,384 533,700 489,225 388,742 100,483

Travel, Tuition & Dues 17,700 16,225 18,009 -1,784 17,700 16,225 24,041 -7,816

Most travel will occur in the spring

2013. This line is over due to ULC

Membership Dues.

Communications 580,500 532,125 620,792 -88,667 587,900 538,908 424,042 114,866

Repairs & Maintenance Services 478,700 438,808 507,580 -68,772 478,700 438,808 453,375 -14,567

LIB is over due to III library automation

system payment in July and repair

costs that have put us over in this

category.

Internal Service Fees 1,046,700 959,475 959,522 -47 1,251,600 1,147,300 1,100,142 47,158

Transfers to Other Funds & Units 0 0 0 0 0 0 0 0

All Other Expenses 1,416,600 1,298,550 1,281,472 17,078 1,755,500 1,609,208 1,666,326 -57,118

TOTAL EXPENSES 20,386,500 18,687,625 18,568,390 119,235 21,493,400 19,702,282 19,587,975 114,307

Library appears to under budget for

FY13 through MAY. LIB will monitor all

expenditures closely. LIB must recoup

incentive costs and we anticipate

budget will be close by year end.

PROGRAM REVENUE:

Charges, Commissions & Fees 485,400 444,950 429,005 15,945 475,400 435,783 413,181 22,602

Other Governments & Agencies

Federal Direct 0 0 0 0 0 0 0 0

Fed Through State Pass-Through 0 0 0 0 0 0 0 0

Fed Through Other Pass-Through 0 0 0 0 0 0 0 0

State Direct 0 0 0 0 0 0 0 0

Other Government & Agencies 0 0 0 0 0 0 0 0

Subtotal Other Governments & Agencies 0 0 0 0 0 0 0 0

Other Program Revenue 0 0 0 0 0 0 0 0

TOTAL PROGRAM REVENUE 485,400 444,950 429,005 15,945 475,400 435,783 413,181 22,602

NON-PROGRAM REVENUE:

Property Taxes 0 0 0 0 0 0 0 0

Local Option Sales Tax 0 0 0 0 0 0 0 0

Other Tax, Licences & Permits 0 0 0 0 0 0 0 0

Fines, Forfeits & Penalties 0 0 0 0 0 0 0 0

Compensation from Property 0 0 0 0 0 0 0 0

TOTAL NON-PROGRAM REVENUE 0 0 0 0 0 0 0 0

Transfers From Other Funds & Units 0 0 0 0 0 0 0 0

TOTAL REVENUE AND TRANSFERS 485,400 444,950 429,005 15,945 475,400 435,783 413,181 22,602

SUMMARY OF POSITIONS:

Total Authorized Positions - Oper Fd 318

Total Filled Positions 294

Total Vacant Positions 24

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Personnel Summary – June 18, 2013


May 2013 New Hires / Resignations

2013 New Hires

Name Classification Hire Date Home BU Location

Dill, Thomas Library Page 5/13/2013 39104041 Circulation

Derkach, Evanna Library Page 5/13/2013 39104041 Reference

Squires, Sarah Special Asst to Director 5/27/2013 39101010 Director's Office

Scudder, Thomas Library Associate 1 5/27/2013 39104041 Reference

Bass, Katia Circulation Assistant 1 5/27/2013 39104041 Hermitage

Miguel, Freda Circulation Assistant 1 5/27/2013 39104041 Hermitage

Sirko, Kelley Archives Assistant 1 5/27/2013 39104021 Archives

2013 Resignations

Name Classification Resignation DateHome BU Location

Vazquez, Ruth Library Page 5/2/2013 39304094 TOTAL

Dickerson,Mickey Office Support Rep 3 5/3/2013 39104041 Tech Srvs

NPL Vacancies as of 5/31/2013

= Approved to fill by OMB

= Retirement Incentive Vacancies

= Requesting permission to fill from OMB

BU

Division /

Branch Title Grade Name FPS FTE

1 39101010 MAIN ADMIN ADMIN SVCS OFFICER 2 SR08 VACANT - NEW Volunteer Svcs Coord F 1.00

2 39104021 ARCHIVES ARCHIVES ASSIST 1 SR04 VACANT (D COX) F 1.00

3 39104041 BELLEVUE CIRCULATION ASSIST 1 SR04 VACANT (J ZIPPERER) F 1.00

4 39104041 CIRC CIRCULATION ASSIST 1 SR04 VACANT (A RAHSINGEDA) F 1.00

5 39104041 HADLEY CIRCULATION ASSIST 1 SR04 VACANT (K MAJORS) F 1.00

6 39104041 HERM CIRCULATION ASSIST 1 SR04 VACANT (L SHOULDERS) F 1.00

7 39104041 BORDX CIRCULATION SUPV SR06 VACANT (T WILSON) F 1.00

8 39104041 ED PIKE CIRCULATION SUPV SR06 VACANT (D JABBOUR) F 1.00

9 39101010 ADMIN SVCS HUMAN RES ASST 1 SR06 VACANT (J HORN) F 1.00

10 39104041 BORDX LIBRARY ASSOC 1 SR06 VACANT (D RAMSEY) F 1.00

11 39104001 CHILD LIBRARY ASSOC 1 SR06 VACANT (N DROMGOOLE) F 1.00

12 39101010 EMERG TECH LIBRARY ASSOC 1 SR06 VACANT (P BELFORD) F 1.00

13 39104041 HERM LIBRARY ASSOC 1 SR06 VACANT (L BROOKS) F 1.00

14 39104041 OLD HICK LIBRARY ASSOC 1 SR06 VACANT (D BALLENGER) F 1.00

15 39104041 REF LIBRARY ASSOC 1 SR06 VACANT (A EDGIN) F 1.00

16 39104041 REF LIBRARY ASSOC 2 SR07 VACANT (M SCOTT) F 1.00

17 39104071 BORDX LIBRARY MGR 3 SR13 VACANT (V MALONE) F 1.00

18 39104071 HERM LIBRARY MGR 3 SR13 VACANT (G COLEMAN) F 1.00

19 39104041 MADISON LIBRARY PAGE SR02 VACANT (R MOORE) P 0.50

20 39104041 BELLEVUE LIBRARY PAGE SR02 VACANT (J AUERWECK) P 0.50

21 39104041 CIRC LIBRARY PAGE SR02 VACANT (A HEYD) P 0.49

22 39104041 EMERG TECH OFFICE SUPPORT REP 3 SR06 VACANT (M DICKERSON) F 1.00

23 39104041 CIRC OFFICE SUPPORT MGR SR09 VACANT (L BOBBITT) F 1.00

24 39104061 TALKING RADIO ANNOUNCER SR07 VACANT (L ADAMS) F 1.00

22.49

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Brief Area Updates – June 18, 2013


Administrative Service Report

Facilities

The following infrastructure improvements and repairs are currently underway. These projects are

being managed by Metro General Services.

East HVAC replacement and replacing meeting room carpet and basement hallway tile with stained concrete. The branch will be closed from June 3rd to June 30th for these repairs

Remediation of Old Hickory Library water infiltration to include basement exterior excavation and waterproofing, adding check valves to basement drains, and adding a sump pump to the elevator pit. Preconstruction meeting was held on June 4th.

Replacement of a section of the carpet with sheet vinyl and replacing the sinks in the public restrooms at the Madison Library. Bids are due June 3rd

Replacement of HVAC systems at Thompson Lane, Edmondson Pike and Hermitage. These projects are in design phase

Finance/Human Resources

In addition to a 1½ percent pay increase for all Metro employees the Metro Civil Service Commission

approved restoring increments to employees who are in the increment system. While the 1½ percent

pay raise was included in the FY 13-14 budget the cost for the increments are not. Departments will be

required to fund this cost much like the retirement incentive and associated vacation pay out. The cost

to fund the increments is approximated $288,000. This will present challenges for our FY 13-14 budget

as a significant portion of the retirement incentive/vacation buy out will carry over into the FY 13-14

budget.

Branch Services Report

East Branch Closure

The end of May brought news from General Services that they were ready to replace the HVAC at East

which has been out of service since the beginning of April. East will be closed June 2 – June 30; staff will

be reassigned to the Bordeaux Library, which is short-staffed until we are able to fill retirement

incentive vacancies. The library posted closure notices in the branch, put closure notice bookmarks in

each patron hold, as well as called each patron with a hold to let them know of the upcoming closure;

encouraging patrons to select another pick-up location for their library items. In addition to the HVAC

replacement, the downstairs meeting room and hallway which sometimes experiences flooding will

have the carpet removed and concrete stained as done at the North branch, the security system will be

upgraded, and security cameras will be installed.

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NCAC Summer Interns

The Bellevue, Bordeaux, Donelson, Edgehill, Edmondson Pike, Hadley Park, Hermitage, Looby, Madison,

North, Richland Park, and Thompson Lane branches will each have student interns (12 total) next month

through Nashville Career Advancement Center. Branch staff members participated in the supervisor’s

luncheon and are excited at the prospect of additional help during the busy summer month of June.

Looby will have two additional interns on site participating in the Mayor’s Enhanced Summer Reading

Program. We look forward to the success of the Mayor’s initiative.

Hermitage Signage

We worked with Signcraft, the local company that did the signage for the regional libraries, to update

and upgrade some of the signage at the Hermitage branch. Additional directional signage for the public

computers and for the restrooms was added at very little expense and has already reduced basic

questions constantly posed to the branch staff. Additional signage remained to be done and all of this is

being paid for through branch Friends funds. We look forward to improving signage and graphics by

working with Sarah Squires to establish system wide standards.

Collections and Technology Report

It has been another very successful year for Limitless Library.

Circulation

We ended the year with

21,226 registered middle and high school students

5,570 elementary students

6,745 registered educators

74% schools increased circulation from previous year with an average of 43%

We sent 216,773 items to MNPS for checkout to teachers, students and libraries – this is a 174%

increase over the 2011-2012 school year.

Collection Development

The selectors ordered

66,787 physical items ordered

Electronic Resources from ABC-CLIO, Ebsco, Bookflix and Rosen

We did a tremendous amount of programming and outreach

Battle of Books – 112 participants

DEAR (Drop Everything and Read) – 32,000 participatns

eBook extravaganza – Monthlong project saw 400% increase in ebook usage

Nashville READs – 1617 students read Life of Pi

259 outreach visits by LL staff

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A few comments from MNPS staff:

“Thank you for your enthusiasm and desire to help our school libraries be so much MORE than we can

be on our own. Truly your support and the entire LL projects has felt like I have a library partner. When

you are ‘by yourself’ that means a lot” – Jana Whittle, Carter-Lawrence Elementary school

“Such total awesome books that you guys have provided. I’ve discussed books with students more this

year than in the 20+ years I have been a Metro School Librarian!!!” – Vickie Bailey, Isaac Litton Middle

School

Main Report

Staffing

In anticipation of opening Main Library on Mondays, we have started the selection process for new hires.

We have been able to fill several Page position vacancies lately as well as a couple Library Associate positions. There is already a tremendous improvement in the reduction of shelving backlog. We are even planning to tackle a few jobs, like shelf-reading, that have gone undone for several years as we struggled with past budget cuts that left us running a bare-bones operation.

The Children’s Division has several new employees, so Manager Lindsey Wesson held a Children’s Division retreat to allow the staff to get to know each other, evaluate current responsibilities, and create division goals. The team created a new motto: In the children’s department, happiness is helping children explore their heart’s desires.

Main Library Managers Andrea Blackman and Cheryl Carpenter provided their staff a job training workshop, What Not to Wear, where they discussed what attitudes staff members should “wear” to work. The presentation went so well that they have received requests to take the show on the road. Both Brentwood Public Library and Williamson County Public Library have requested that the pair deliver the workshop to their staffs.

Building

Preparations for the Archives move to Main in 2014 are taking place. Liz Coleman is working with Ken Fieth to create a display about Archives. Staff have been moving and weeding collections to clear space.

Programming

Library Services for the Deaf and Hard of Hearing Manager, Sandy Cohen, has been working with programmers to discuss a plan for ADA accommodations to be provided at library programs. This will include interpreters and captioning for two upcoming Puppet Festival shows.

The Special Collections Center developed a new program, Community Hive. Led by Jen Quier, the partnership brought together a host of organizations that target food security and access in Nashville. The goal of the Community Hive is to identify where local organizations overlap and to create a partner initiative that serves as a community ally for food disparity.

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Community Engagement

During the month of May:

Salon@615 – 265 attended Isabel Allende and 225 were in attendance for Augusten Burroughs. The fall

schedule includes: Marisha Pessl, Donna Tartt, Garrison Keillor, Elizabeth Gilbert, Ann Patchett, Wally

Lamb, Pat Conroy, and Nikki Giovanni.

Bringing Books to Life –Offered 17 Storytimes, 4 teacher trainings, and 17 GROW workshops throughout

the community. A job description is being developed for an adult literacy coordinator and a literacy

summit is being planned in collaboration with the TN Literacy Coalition.

Puppet Truck –The puppet truck performed Hamlet at 10 Middle Schools with the Mayor introducing

several shows. Provided 2 performances at the Bellevue Chamber Community Picnic and was part of the

opening day ceremony for the Music City Center.

Wishing Chair—String City will premier to invited guests at the Country Music Hall of Fame and Museum

on June 11th and then again at the Festival! Popol Vuh, a Mayan folk tale, will premiere at the Main

library, during Hispanic Heritage month, on Thursday, September 26.

TOTAL –Staff provided a workshop for parents on bullying at Hickman Elementary and is currently

exploring how they will interface, or be incorporated, into the Learning Lab (The Studio) project.

Puppet Festival –Wishing Chair staff promoted the event at the Music City Center grand opening and

the June 1st 5th Avenue dedication (with the Mayor) and Art Crawl.

MNPS Externship –The Library is partnering with MNPS and Metro Arts. Teachers from Hunters Lane

High School are visiting the Arts Commission, Main Library, and Madison and Goodlettsville branches

and will take what they learn to create a curriculum for their IB students. We anticipate this externship

resulting in high-quality arts programming at these branches in the future.

june 2013 npl board packet

Documents