justin casperson - germantown high school€¦ · summer 2014 ..germantown high school.. - page 2 -...

January 16, 2014 Jeff Holmes, Superintendent of Schools Germantown School District N104 W13840 Donges Bay Road Germantown, WI 53022

Dear Mr. Holmes: Enclosed are copies of the Germantown Park & Recreation Department’s 2014 proposed summer program schedule utilizing School District facilities. Per the Intergovernmental Facility Use Agreement, we submitted our program requests on School Dude. Those requests are detailed on the Exhibit A form. The proposed 2014 summer schedule is very similar to the schedules submitted in the past. Should you or your staff have questions feel free to contact me at 262.250.4710. We respectfully ask approval of these requests by March 1

st so our department can meet the brochure publication

deadline. Thank you to you and your staff for your continued cooperation in providing community programs and activities to the Village and District. Sincerely,

Justin Casperson Justin Casperson, Director Germantown Park & Recreation Department enclosure cc: Dave Schornack, Village Administrator

Dean Wolter, Village President Patti Heinen, Recreation Supervisor

Joe Masiarchin, Recreation Supervisor Tony Laszweski, Chairman Park & Recreation Commission Jack Klebesadel, Athletic-Activities Director Joel Farren, Principal Germantown High School Adrienne Schneider, Principal Mac Arthur School

Dr. Rick Grothaus, Principal Amy Belle School Cathy Schultz, Principal County Line School Lynn Bub, Principal Rockfield School Susan Climer, Principal Kennedy Middle School Don Erickson, Director of Maintenance & Plant Operations Ric Ericksen, Asst. Administrator of Business Operations Billie Jo Mohn, Secretary to Business and Maintenance Marc Gabrysiak, Director of Technology

Jim Mexiner, Germantown High School Audio/Tech

Sue Uselding, Director of Food Service

FACILITY USE REQUEST EXHIBIT A

Place, Time and Manner of Use SUMMER 2014

..GERMANTOWN HIGH SCHOOL..

ROOM TIME/DAY DATES MANNER SPECIAL NEEDS SECURITY PROCEDURES

STAGE AREA/DRESSING ROOMS AUX. GYM

TUESDAYS, WEDNESDAYS & THURSDAYS 10:00 A.M. - 8:00 P.M.

JUNE 17 - JULY 17

CHILDREN'S THEATRE

Use of a piano Will give schedule to

custodians as to when stage door should be closed

Use of some audio tech equipment under the direction of Rhonda Rhoads. See attached request.

Use of 3 fans/ext. cords on stage.

KEYS:

stage, dressing rooms, aux. gym, audio tech rm key = 2, #9-25 Keys

DOOR MONITOR IN HALLWAY 5:45-8:15PM

AUX. GYM STAGE AREA/DRESSING ROOMS AUDIO/TECH ROOM STAGE LIGHTS

MONDAY - FRIDAY 8:00 A.M. TO 8:30 P.M.

JULY 14 - JULY 18 CHILDREN’S THEATRE DRESS REHEARSALS & PERFORMANCES PERFORMANCES WILL BE ON JULY 16 & 17) CLEAN UP = JULY 18

No bells or announcements made in aux. gym on July 16 & July 17

400 chairs on aux. gym floor, 1 table & 2 chairs outside of aux. gym, piano on stage, basketball hoops put up


LOWER, AUX. & MAIN GYMS

MONDAY - FRIDAY 8:00 A.M. TO 3:45 P.M.

JULY 14 - JULY 18 GIRL'S BASKETBALL CAMPS

Storage of b-balls in Main Gym’s Office

Bball Hoops Lowered KEYS: has key already

COACHES MONTIOR PLAYERS AT ALL TIMES

OUTDOOR TENNIS COURTS

MONDAY - FRIDAY 12:30 TO 5:00 P.M.

JUNE 16 - AUG. 8

YOUTH COMPETITIVE TENNIS LEAGUES

KEYS: 2 KEYS TO LOCK UP

COURTS 2 Storage facility Keys (9-2) keys

OUTSIDE

BAND ROOM 158

(we will enter thru chorus room so A wing is not compromised)

MONDAYS 6:30 TO 8:00 P.M. PERFORMANCES ON WEDNESDAYS AT FIREMEN’S PARK 7-8P.M.

Mondays June 16,23, 30 July 7, 21,28, Aug. 4

Performances on Wednesdays - July

9, 23 & August 6 at Firemen’s Park

COMMUNITY BAND

Request use of band equipment under direction of Jim Barnes

KEYS: has key already


UPPER AUX., LOWER AUX. & MAIN GYMS

MONDAY - FRIDAY 12:15 TO 3:45 P.M.

JUNE 16 - JUNE 20

BOY'S BASKETBALL CAMP

Use of 30 basketballs Storage of b-balls in Main

Gym’s Office KEYS: has key already


MAIN GYM & UPPER AUX GYM

MONDAY – FRIDAY 9:00 AM TO 4:45 P.M.

JULY 28 – AUGUST 1

BOYS VOLLEYBALL CAMP

of volleyball standards and nets + 30 volleyballs



SUMMER 2014

..GERMANTOWN HIGH SCHOOL.. - PAGE 2 -


MAIN GYM

AUX. GYM

MONDAY - FRIDAY 8:00 A.M. TO 12 NOON MONDAY – FRIDAY 8:30 A.M. – 10:45 A.M.

JULY 7 - JULY 11

JUNE 16 - JUNE 20

POM PON CAMP

PIXIE & PIXIE DUST CAMPS

KEYS: Main & aux. gym

Keys #9-45, Light key COACHES MONTIOR PLAYERS AT ALL TIMES

LAG & WRESTLING ROOM

WEDNESDAYS 5:45 P.M. TO 7:15 P.M.

JUNE 11 – AUG 6 (no class July 2 & July 16)

WRESTLING PROGRAM

Use of mats KEYS: LAG Key


AUX. & MAIN GYMS

MONDAY – FRIDAY 7:30 A.M. TO 4:30 P.M.

JULY 21 - JULY 25

VOLLEYBALL CAMP

of volleyball standards and nets + 30 volleyballs



LAG

THURSDAYS 9:00 – 10:30 A.M.

TUESDAYS 9:00 – 10:30 A.M.

JUNE 26 – AUG. 7

JULY 1, JULY 29, AUG. 5

POMS PRACTICE

KEYS: Lag Key DOOR MONITOR PROVIDED BY GROUP OUTSIDE OF GOLD OFFICE HALLWAY.

OUTDOOR TENNIS COURTS

MONDAYS & WEDNESDAYS

5:00 P.M. – 8:15 P.M.

JUNE 9 – AUG. 6

YOUTH & ADULT TENNIS LESSONS

Use of Tennis Shed OUTSIDE

UPPER AUX. GYM AND LAG

IF INCLEMENT WEATHER)

TUESDAY & THURSDAY 5:30 P.M. – 8:30 P.M.

JUNE 3 & 5 TBALL PRACTICE (INCLEMENT WEATHER ONLY)

Access to bathrooms


STAGE AREA/DRESSING ROOMS

MONDAY 5:00 – 8:00 PM

JUNE 16 THEATRE AUDITIONS

Stage Door closed Access to bathrooms

DOOR MONITOR IN HALLWAY 5-8PM

KEYS NEEDED:

NOTE: ALL KEYS FOR GHS OBTAINED FROM JACK KLEBESADEL NIGHT ENTRANCE USED: If program is in Gym we use the doors labeled “Gym/Home of the Warhawks”

Sent Facility Use to School Dude, Jan. 14

FACILITY USE REQUEST EXHIBIT A Place, Time and Manner of Use

SUMMER 2014

..AMY BELLE SCHOOL..


GYM, KIDS KLUB STORAGE AREA, GYM STORAGE ROOM

MONDAYS - FRIDAYS 5:45 A.M. - 6:00 P.M.

JUNE 16 - AUG. 15 AUG. 11 - AUG. 15= SUMMER KIDS KLUB ONLY

Summer Kids Klub and Traditional Playgrounds

Request 5 to 6 cafeteria style tables

Access to sink for clean-up of arts and crafts supplies.

Access to bathroom and Bubbler

2-3 picnic tables left in back of school near playground for use during program. (Village will bring tables to site)

KEYS:

Key fob, Gym Key, 1 class room key, light key for gym, kitchen key - will use set have already for Kids Klub School Code needed

See the attached Crisis Planning Guide. Request Entrance Locked from:

9:15 – 11:45a.m. and 12:15 – 4:30 p.m.

GYM, KIDS KLUB STORAGE AREA

SATURDAY 8:00 A.M. – 12:00 P.M.

JUNE 14 SUMMER KIDS KLUB SUPPLY DELIVERY AND STAFF MEETING

Request Access to tables and supplies for the Summer Kids Klub program to allow staff to set-up and conduct a short staff meeting.

Summer Kids Klub Supervisor will be available to meet with maintenance staff on Friday, June 13

th if

requested. KEYS:

Will use Kids Klub Keys

This is for Summer Staff Only. Door access will be controlled.

IF POSSIBLE WE WOULD LIKE TO DROP OFF PROGRAM SUPPLIES

ON SATURDAY JUNE 15TH.

Sent Facility Use to School Dude, Jan., 2014


Place, Time and Manner of Use

SUMMER 2014 ..ROCKFIELD SCHOOL..


GYM & GYM STORAGE ROOM

MONDAYS - FRIDAYS 5:45 A.M. TO 6:00 P.M.



4 to 6 cafeteria style tables in classroom/gym.

Access to sink for clean-up of arts & crafts supplies

Access to bathrooms & Bubbler

KEYS: Key fob, storage room key, light key for gym. School Code needed


9:15 – 11:45a.m. and 12:15 – 4:30 p.m.


SATURDAY 8:00 A.M. – 12:00 P.M.


Request Access to tables and supplies for the Summer Kids Klub program to allow staff to set-up and conduct a short staff meeting.


th if requested.

KEYS:




ON SATURDAY, JUNE 14TH.

Sent Facility Use to School Dude, Feb., 2014



SUMMER 2014 ..COUNTY LINE SCHOOL..


ART ROOM #123

TUESDAYS & WEDNESDAYS 8:00 A.M. TO 3:30 P.M.

JUNE 17 – JULY 30

(OFF JULY 8,9)

ART CLASSES

KEYS: Art Room Key PARENTS WALK PARTICIPANTS TO CLASS RM

1 CLASSROOM (Room 133 if possible) & GYM

Note: If full Gym is available no classroom is needed. Gym is preferred.

MONDAYS - FRIDAYS 5:45 A.M. TO 6:00 P.M.



6 cafeteria style tables in classroom/gym.

Access to sink for clean-up

of arts & crafts supplies Access to bathrooms &

Bubbler

2-3 picnic tables left in back of school near playground for use during program (Village will bring tables to site)

KEYS:

Key Fob, key for class rooms, light key for gym. School Code needed


9:15 – 11:45a.m. and 12:15 – 4:30 p.m.

KIDS KLUB STORAGE AREA, ROOM 124, 126, 128

SATURDAY 8:00 A.M. – 12:00 P.M.

JUNE 14 SUMMER KIDS KLUB & TYKE SITE SUPPLY DELIVERY AND STAFF MEETING

Request Access to tables and supplies for the Summer Kids Klub & Tyke Site programs to allow staff to set-up and conduct a short staff meeting.


th if

requested. KEYS:



ROOM 124 & SHARED ROOM 126


JUNE 16 - AUG. 15

TYKE SITES & TYKE SITE PLUS

Use of art room tables, chairs & sink

KEYS:

Classroom Key

We will use set from Kids Klub


9:15 – 11:45a.m. and 12:15 – 4:30 p.m.

SUMMER 2014 . COUNTY LINE SCHOOL

- PAGE 2 -

GYM & LIBRARY

THURSDAY 6:00 P.M. – 8:00 P.M.

MAY 29 TYKE SITE PARENT NIGHT & SOCAIL

Use of Gym, Library, bathrooms and cafeteria tables.

KEYS:


See the attached Crisis Planning Guide.

2 CLASSROOMS - (RMS 136 and 133) PLAYGROUND AREA

MONDAYS - FRIDAYS (WEEKDAYS) 7:00 A.M. TO 3:30 P.M. FRIDAY SATURDAY

JUNE 13 – JUNE 27

SET UP CLASSRM FOR PROGRAM = FRI., JUNE 13 (4:30-8:00PM), drop off supplies 1:00 p.m.

JUNE 14= finish set up 8:00 a.m. – 12Noon

SAFETY TOWN

Gym for inclement weather Request use of A-V equipment

(TV & VCR - in rm 130 for entire Program)

RM 131 6 lunch tables & 1 small round table. In RM 130 place 3 regular tables & kidney table and 2 chairs.

Access to bathroom & telephone

Playground Area Access to hallway by

playground for storage of houses & cars

KEYS: none

PARENTS WALK PARTICIPANTS TO CLASS RM Need door #9 programmed for 7:15-3:45 pm unless it’s a field trip day






SUMMER 2014 ..MAC ARTHUR SCHOOL..


GYM/STORAGE ROOM




Request 5 to 6 cafeteria style tables in gym.

Use storage room for supply storage

Request use of rolling cooler - inside storage room in gym

Access to sink for clean-up of arts & crafts supplies

Access to bathroom & Bubbler

2-3 picnic tables left in back of school near playground for use during program (Village will bring tables to site)

KEYS:

Key Fob, Gym Key, Art Room key, light key for gym School Code needed


9:15 – 11:45a.m. and 12:15 – 4:30 p.m.

FIELD IN BACK OF SCHOOL

MONDAYS - THURSDAYS 5:30 TO 8:00 P.M.

JULY 28 - OCT. 16 FLAG FOOTBALL PRACTICES

Possibly paint lines on field KEYS: none

OUTSIDE

GYM TUESDAYS 5:45 - 7:45 P.M.

JULY 8 - JULY 22 PARENT CHILD BASKETBALL

Request ability to store equipment in gym storage

KEYS:

Building key, Gym Key, light key for gym. School Code needed

INTSRUCTOR ON DUTY AT ALL TIMES. PERIDOCIALLY CHECKS HALLWAY OF LOBBY, ART/MUSIC WING AND BATHROOMS. REQUEST DOORS TO HALLWAYS SHUT AND LOCKED.

LIBRARY MONDAY – THURSDAY 9:00 A.M.-3:00 PM

JUNE 16 – JUNE 19

YOUTH TECH CAMPS

USE OF TABLES & CHAIRS

PARENTS WALK PARTICIPANTS TO CLASS RM

LIBRARY MONDAY – THURSDAY 9:00 A.M.-3:00 PM

JUNE 23 – JUNE 26

YOUTH TECH CAMPS

USE OF TABLES & CHAIRS

PARENTS WALK PARTICIPANTS TO CLASS RM

GYM SATURDAY 8:00 A.M. – 2:30 P.M.

May 31 STAFF IN-SERVICE Use of Gym and bathrooms for the Summer Staff In-Service.

KEYS:



SUMMER 2014 ..MAC ARTHUR SCHOOL

- PAGE 2 -

GYM & LIBRARY

WEDNESDAY 6:00 P.M. – 8:00 P.M.

JUNE 4 SUMMER KIDS KLUB PARENT NIGHT & SOCAIL

Use of Gym, Library, bathrooms and cafeteria tables.

KEYS:




SATURDAY 8:00 A.M. – 12:00 P.M.


Request access to tables and supplies for the Summer Kids Klub program to allow staff to set-up and conduct a short staff meeting.


th if

requested. KEYS:



IF POSSIBLE WE WOULD LIKE TO DROP OFF KIDS KLUB / TYKE SITE SUPPLIES



FACILITY USE REQUEST EXHIBIT A Place, Time and Manner of Use

SUMMER 2014

..KENNEDY MIDDLE SCHOOL..


NEW & OLD GYM (if inclement weather only)

TUESDAY - FRIDAY 8:00 A.M. TO 3:00 P.M.

JUNE 17 - JUNE 20

T-BALL, BASEBALL PRACTICE

Storage of Equipment in F10 Storage Room

PARENTS/COACHES WALK PARTICIPANTS TO GYM

NEW & OLD GYMS

MONDAYS 8:30 - 11:00 A.M.

JUNE 23- JULY 28 DODGEBALL Storage of Equipment in F10 Storage Room

Curtain lowered in New Gym


OLD GYM (if inclement weather only)

TUESDAYS 4:45 - 7:45 P.M.

JUNE 10, 17

GOLF

* Please tell Patti in advance if no night custodian. If custodian is present need: lobby doors open, gym open, lights on, F10 open

Storage of mats and whiffle balls in F10 Storage room

KEYS: Will use keys issued

to Rec Dept School Code Needed

DOOR MONITOR IN LOBBY

TRACK AREA & OLD GYM (old gym if inclement weather only)

MONDAYS & WEDNESDAYS 2:45 - 5:30 P.M.

JULY 7, 14, 21 JULY 9, 16, 23

JULY 9 & 23 = NEW GYM IF BAND INSIDE

PEE WEE GOLF


Storage of mats and whiffle balls in F10 Storage room




NEW & OLD GYMS

TUESDAYS, WEDNESDAYS & THURSDAYS 8:00 A.M. TO 12:45 P.M.

JUNE 17 - AUG. 7 YOUTH BASKETBALL PROGRAM


Hoops down

PARENTS/COACHES WALK PARTICIPANTS TO GYM

CAFETERIA TUESDAYS & THURSDAYS 4:30 TO 7:45 P.M.

JUNE 3 – JULY 30 GYMNASTICS * Please tell Patti in advance if no night custodian. If custodian is present need: lobby doors open, lights on, F10 open

Storage & use of gymnastics equipment & mats

Cafeteria tables up & to side wall




NEW GYM FRIDAYS 6:15 - 7:45 P.M.

JUNE 20 – AUGUST 1 (OFF JULY 4)

FAMILY DODGEBALL



Curtain lowered in New Gym




SUMMER 2014 ..KENNEDY MIDDLE SCHOOL..

- PAGE 2 - ROOM TIME/DAY DATES MANNER SPECIAL NEEDS SECURITY

PROCEDURES

CAFETERIA MONDAY – THURSDAY TIMES:9:00 A.M. – 3:00 P.M.

JULY 28 – JULY 31

LEGOS CAMP Access to bathrooms Request 10 cafeteria tables,

some garbage cans

INSTRUCTOR WILL WALK PARTICIPANTS TO CAFETERIA

OLD GYM & STAGE (if inclement weather only) Regardless of weather we would like to store equipment in band hallway overnight and pick up in the morning as well as use the folding chairs to take to Firemen’s Park to use under shelter.

WEDNESDAYS 5:00 - 9:00 P.M.

JULY 9 JULY 23 AUGUST 6

BAND CONCERTS

* Please tell Patti in advance if no night custodian.

Request use of 100 folding chairs & rack

Storage of equipment overnight in hall




LOBBY & OLD GYM (ONLY IF INCLEMENT WEATHER)

FRIDAYS 5:30 - 10:30 P.M.

JUNE 13 JULY 25 AUGUST 22

MOVIES IN THE PARK

Access to bathrooms 2 café tables KEYS: Will use keys issued

to Rec. For summer


CAFETERIA FRIDAY 8:00 A.M. - 1:00 P.M.

AUGUST 1 BASEBALL AWARDS DAY

Request 20 cafeteria tables, some garbage cans

Storage of soda/hot dogs in rolling cooler

DOOR MONITOR BY CAFÉ ENTRANCE Use of milk cooler

OLD GYM, NEW GYM OR CAFETERIA (ONLY IF INCLEMENT WEATHER)

MON, WED, FRIDAYS 5:45-9:30 AM / 3:00-6:00 PM TUESDAY/THURSDAY 5:45 A.M. - 6:00 P.M.

AUG. 18 - AUG. 29 AWESOME AUGUST BACK UP LOCATION

Access to bathrooms Request 10 cafeteria tables,

some garbage cans Will verify with Deb Otto

location ea. AM


SOFTBALL BLUE SOUTH FIELD SOFTBALL GOLD NORTH FIELD

TUESDAYS & THURSDAYS

8:45-9:45 A.M.

JUNE 17 – AUG. 7 TBALL PRACTICES We will prep fields

D4, D1, E1,

B5, B13, cafeteria (Would like classrooms and cafeteria set up thru weekend for Monday start)

MONDAY – FRIDAY 7:00 A.M. – 4:00 P.M.

9:00 A.M. – 12

NOON (Would like

classrooms and cafeteria set up

thru weekend for Monday start)

JULY 21 – JULY 25

JULY 18 (SET UP) in school dude book rooms 9:00 am – 12midnight July 19,20 – please block off rooms (Billie Jo will do)

CAMP INVENTION

Also need access to outside water hose/facet - need hose brought over from the shop.

*Monday 7/21 – 2 café

tables in gold lobby entrance for check in

*12 café tables in cafeteria for entire week

*Use of tables/chairs or

desks in classrooms for the entire week

*Access to restrooms *Friday, 7/25 – Inventor’s

Showcase: Need

microphone, LCD/Screen

Parents walk participants to cafeteria

Blue Gym Friday 8:00 a.m. – 3:00 p.m.

JUNE 20 POMS CLINIC Access to bathrooms Parents walk participants to gym.

NIGHT ENTRANCE USED: Lobby Doors by 6th/7th Grade Office

Sent Facility Use School Dude Jan. 14

REQUEST FOR AUDIO TECH FOR THE CHILDREN’S THEATRE PROGRAM AT GERMANTOWN HIGH SCHOOL

Need stage lighting set up before program begins Need equipment set up by 1:00 p.m. on Tuesday (play rehearsal) Need for play on Wednesday 9:30 a.m. show and Thursday 1:30 & 6:30 p.m. shows Equipment needed: 2 PZM mircophones 2 condenser microphones 1 dynamic mi 2 hand held wireless microphones 6 XLR cabels 2 XLR for PZM’s 2 monitor cables 2 patch cables Pre-set lighting - to be set up by Rhonda Rhoads Use of sound system for music We will obtain a pre-approved person to run the system for the play. Last year Rhonda Roads was able to attend. April Marquardt, Theatre Director will also be in the audio tech room to supervise use. Monitors will be left on stage after performances for custodians to put away. All other equipment left in audio tech room for custodians to put away.

justin casperson - germantown high school€¦ · summer 2014 ..germantown high school.. - page 2 -...

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