kcc litter picking paperwork

8/7/2019 KCC Litter Picking paperwork

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Clean Kent CampaignKent County CouncilWaste Management

Block HThe ForstalBeddow WayAylesfordKent ME20 7BT

Tel: 01622 605964E-mail [email protected]: As postmark

Dear Sir or Madam

Clean Kent Campaign Community Clean-Ups

Thank you for taking the time to register your interest in organising a Community Clean-up, we aredelighted that you are able to support Clean Kent in this way and make a difference in yourcommunity. Please find enclosed a set of information, which we have designed to be as simple aspossible to complete whilst needing to meet aspects such as health and safety.

What we need you to do: Registration Form please complete and return Risk Assessment please complete both copies, initialling each section and signing at the

bottom. Please return copy 1 and keep copy 2 for your records Supply a map of the area you intend to litter pick indicating the level of traffic risk as

detailed in Appendix 1

List of attendees please note that this document mustbe completed and returned afterthe event, to ensure compliance with KCCs volunteer insurance procedures.

Feedback form please return this to us, with your comments, after the event has takenplace

The list of attendees can be completed, along with feedback, via our online form. Simply go to theCommunity Clean Up page on www.kent.gov.uk/cleankent and click on clean-up feedback form.

Once we receive your completed forms we will review and collate your details and contact you toconfirm that your clean-up can go ahead.

Your clean-up pack will consist of: hi-visibility jackets rigger gloves litter pickers first aid kit sharps box

We hope you have an enjoyable and successful event. If you have any further questions orconcerns please do not hesitate to contact me.

Yours faithfully,

Elaine FletcherClean Kent Campaign
http://www.kent.gov.uk/cleankenthttp://www.kent.gov.uk/cleankent


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Appendix 1

Please supply a map of the area that you wish to litter pick, you may wish to download onefrom www.google.co.uk/maps

If your event is taking place off the highway e.g. in a park, woodland or on a beach please

provide full details of the location but you do not need to complete a map.

Using the map please indicate all areas that you intend to litter pick on. We would like youto mark the roads using the following system:

Red Road - 40mph+ or alternatively a low speed road but with a specific hazard thatmay cause drivers difficulty in controlling their vehicles if they come acrossworkers in the highway (e.g. visibility, sharp bends)

Amber road - low speed road with specific hazards where the road workers haveadditional risks to consider to ensure safe working practice (e.g. visibility, banks,

hedges)

Green road - low speed road with good visibility and no additional risk level toconsider.

Please mark the outlying edges of your litter pick, or simply circle the area that you intendto litter pick in.

See worked example overleaf.
http://www.google.co.uk/mapshttp://www.google.co.uk/mapshttp://www.google.co.uk/maps


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Mar. 2011

Registration Form

Name of event organiser

Address

Postcode

Email

Contact Numbers

Expected date of clean-up Expected number of people attending

Please describe type(s) e.g. general litter, tyres and quantity e.g. 8 black sacks, skip load ofwaste that you anticipate will be collected

Please provide an outline of where your clean-up will take place

Please return this form along with Copy 1 of the Risk Assessment to:

Clean Kent Campaign, FREEPOST RSCE-YXRS-LGUX, KCC Waste ManagementBlock H, The Forstal, Beddow Way, Aylesford, Kent ME20 7BT

Please allow 10 working days for your documents to be processed


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Clean Kent Campaign Kent County Council

COPY 1 TO BE RETURNED TO KCC CLEAN KENT CAMPAIGN PRIOR TO EVENT

Mar. 2011

Risk assessment for volunteer litter clearance

HAZARD(A source ofpotential danger)

PRECAUTIONSTo remove hazard, reduce risk

MEASURES TO REDUCEEFFECT IN THE EVENT OF ANACCIDENT

MA

Traffic KCC insurance will NOT cover volunteers to

litter pick on roads of 40mph or above. Mapped risk assessment to ensure road fits into

Medium or Low risk category. Use of reasonable safety measures.

Be aware of oncoming traffic and other

hazards.Ensure use of Personal ProtectiveEquipment.Do not use mobile phones whilst on ahighway.

O

eymth

Lifting heavyobjects

Do not move or lift objects unless necessary

Use mechanical aids, or handle with a number ofpeople. Break up the load into smaller parcels.

Use good lifting technique.

Stop immediately if suffering any painor discomfort.Seek medical attention if ill effectspersist.

If vlaa loaf

Chemicals Do not approach or remove containers whichcontain/contained chemicals

Seek medical attention if exposed to

pesticides, insecticides or otherchemicals record any label details.

Co

Ag

Cliffs, quarry faces,steep slopes

Avoid picking on or close to the edge of cliffs,quarries, steep slopes etc and below unstablecliffs & slopes

Take weather conditions and possible weatherchanges into account

Take account of tides

Seek medical treatment in the event ofinjury.

Inaw

Electric fences Always assume electric fences are live

Avoid contact

Wto

Ground conditions Wear strong boots with ankle support

Avoid dangerous areas and choose the safestpossible route over difficult ground.

Seek medical attention for any seriouscuts, bruises or strains.

Inwe

Hedges FencesWalls Ditches

Take care climbing stiles particularly in wet weather

Avoid climbing walls, ditches and fences

Stlo


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MA

Water, marshes &bogs

Avoid banks, especially if they appear unstable. Always work in pairs if close to water.

Shower and change to warm dryclothing if immersed.

NewoAd

Vehicles, bicycles,

plant andmachinery

Avoid close proximity if possible.

Stay off the highway.

Be alert to the potential presence of agriculturalmachinery.

Wear high visibility clothing if necessary.

Do not work on the roadside if the speed limit is40mph or over.

Seek medical attention in the event of

injury.

Be

arlittou

People & loneworking

Beware of aggressive and difficult people. Withdraw rather than face conflict.

Do not work out of sight of others in the group.

No school age children to be working on thehighway

School age children working off highway to befully supervised at all times.

Leader to have mobile phone.Medical attention following any assault.

Keof

Refuse, litter Pick up only general litter.

Do not collect medical waste (e.g. needles etc) Wear gloves and use a litter picker wherever

practicable and available.

Seek medical attention for any cuts.

Keep antitetanus injections up todate.

Vosa

Tools & equipment Team to be shown how to use equipment ifappropriate.

Allow sufficient working area for the correct andsafe use of the tool.

Use appropriate protection.

First aid training.Have first aid kit available.Obtain medical attention in the event ofinjury.

Voeqas

PersonalProtectionEquipment

All attendees to wear long sleeve hi-visibility tops(Class 3).

Vosa

Trees and shrubs Be alert to the risks and keep a sharp look out forhazards.

Wear safety helmet in hazardousconditions. Obtain medical attention inthe event of injury.

Bebrtre


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MA

Irritant anddangerous plants

Beware of dangerous plants & possible adversereactions.

Wash thoroughly on completion of such operations.

Seek medical attention for unusual orsuspicious symptoms after contact withvegetation.

W

Weather Adjust work programmes to avoid extremes.

Cease work in inappropriate conditions. Avoid over exertion in hot and cold extremes.

Dress for conditions & carry additional clothing.

Seek shelter. Inwelittpo

Individualcapability

Check that individuals understand and are able tocarry out voluntary work on site

Other Hazard(s) not

mentioned above Leader to note

Please return this and the registration form to:Clean Kent Campaign

FREEPOST RSCE-YXRS-LGUXKCC Waste Management, Block H, The Forstal, Beddow Way, Aylesford, K

Name of Responsible Person:

Signature:

Location of pick:

Date:

Contact telephone number:

This form is to be completed by the lead volunteer prior to the commencement of the clean up event and rworking days).

As the organiser of the event you will be responsible for informing volunteers of the identified risks andmeasures to reduce risk, prior to commencing your event.


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Clean Kent Campaign Kent County Council

COPY 2 TO BE RETAINED BY THE EVENT ORGANISER

Mar. 2011

Risk assessment for volunteer litter clearance




MA

Traffic KCC insurance will NOT cover volunteers to

litter pick on roads of 40mph or above. Mapped risk assessment to ensure road fits into

Medium or Low risk category. Use of reasonable safety measures.

Be aware of oncoming traffic and other

hazards.Ensure use of Personal ProtectiveEquipment.Do not use mobile phones whilst on ahighway.

O

eymth

Lifting heavyobjects

Do not move or lift objects unless necessary

Use mechanical aids, or handle with a number ofpeople. Break up the load into smaller parcels.

Use good lifting technique.

Stop immediately if suffering any painor discomfort.Seek medical attention if ill effectspersist.

If vlaa loaf

Chemicals Do not approach or remove containers whichcontain/contained chemicals

Seek medical attention if exposed to

pesticides, insecticides or otherchemicals record any label details.

Co

Ag

Cliffs, quarry faces,steep slopes

Avoid picking on or close to the edge of cliffs,quarries, steep slopes etc and below unstablecliffs & slopes

Take weather conditions and possible weatherchanges into account

Take account of tides

Seek medical treatment in the event ofinjury.

Inaw

Electric fences Always assume electric fences are live

Avoid contact

Wto

Ground conditions Wear strong boots with ankle support

Avoid dangerous areas and choose the safestpossible route over difficult ground.

Seek medical attention for any seriouscuts, bruises or strains.

Inwe

Hedges FencesWalls Ditches

Take care climbing stiles particularly in wet weather

Avoid climbing walls, ditches and fences

Stlo


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MA

Water, marshes &bogs

Avoid banks, especially if they appear unstable. Always work in pairs if close to water.

Shower and change to warm dryclothing if immersed.

NewoAd

Vehicles, bicycles,

plant andmachinery

Avoid close proximity if possible.

Stay off the highway.

Be alert to the potential presence of agriculturalmachinery.

Wear high visibility clothing if necessary.

Do not work on the roadside if the speed limit is40mph or over.

Seek medical attention in the event of

injury.

Be

arlittou

People & loneworking

Beware of aggressive and difficult people. Withdraw rather than face conflict.

Do not work out of sight of others in the group.

No school age children to be working on thehighway

School age children working off highway to befully supervised at all times.

Leader to have mobile phone.Medical attention following any assault.

Keof

Refuse, litter Pick up only general litter.

Do not collect medical waste (e.g. needles etc) Wear gloves and use a litter picker wherever

practicable and available.

Seek medical attention for any cuts.

Keep antitetanus injections up todate.

Vosa

Tools & equipment Team to be shown how to use equipment ifappropriate.

Allow sufficient working area for the correct andsafe use of the tool.

Use appropriate protection.

First aid training.Have first aid kit available.Obtain medical attention in the event ofinjury.

Voeqas

PersonalProtectionEquipment

All attendees to wear long sleeve hi-visibility tops(Class 3).

Vosa

Trees and shrubs Be alert to the risks and keep a sharp look out forhazards.

Wear safety helmet in hazardousconditions. Obtain medical attention inthe event of injury.

Bebrtre


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MA

Irritant anddangerous plants

Beware of dangerous plants & possible adversereactions.

Wash thoroughly on completion of such operations.

Seek medical attention for unusual orsuspicious symptoms after contact withvegetation.

W

Weather Adjust work programmes to avoid extremes.

Cease work in inappropriate conditions. Avoid over exertion in hot and cold extremes.

Dress for conditions & carry additional clothing.

Seek shelter. Inwelittpo

Individualcapability

Check that individuals understand and are able tocarry out voluntary work on site

Other Hazard(s) not

mentioned above Leader to note

Please retain this copy for your records.

This form is to be completed by the lead volunteer prior to the commencement of the clean up event.

As the organiser of the event you will be responsible for informing volunteers of the identified risks and myour event.


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Mar. 2011

Clean-up Event Attendees

This document must be completed to ensure compliance with KCCs volunteer insuranceprocedures.This document, along with the feedback form, can now be completed via our online form. Simply go to the CommunityClean Up page onwww.kent.gov.uk/cleankent and click on clean-up feedback form.

Event Details Date

NAME SIGNATURE

I confirm that the above persons attended this eventand, to the best of my knowledge, no injuries nor incidents occurred. The above persons have all receiveda Health & Safety briefing prior to the event commencing.

Signed Date

The information you provide will be processed by KCC for health and safety and claims management, the information may be shared with thecouncils insurers in this respect.


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Mar. 2011

Feedback Form

This document, along with the list of attendees, can now be completed via our online form. Simply go to theCommunity Clean Up page onwww.kent.gov.uk/cleankent and click on clean-up feedback form.

YOUR DETAILSName of event organiser Phone

Contact Address

Postcode

Email

CLEAN-UP DETAILSLocation of Clean-up Date

How many people took part? How many hours did you litter pick for?

WHAT TYPE AND QUANTITY OF RUBBISH WAS COLLECTED?Household rubbish, e.g. black sack waste

Street litter, e.g. cans, crisp packets

Flytipping/large items e.g. tyres, metal, furniture

Other please describe


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HOW WOULD YOU RATE THE LEVEL OF OUR SERVICE?

Poor Average Excellent

Helpfulness of staff 1 2 3 4 5

Equipment delivery 1 2 3 4 5

Waste collection 1 2 3 4 5

Overall 1 2 3 4 5

Do you have any additional comments?

Once completed please return this form to:

Clean Kent CampaignFREEPOST RSCE-YXRS-LGUXKCC Waste ManagementBlock H, The ForstalBeddow Way, Aylesford

Kent ME20 7BT

kcc litter picking paperwork

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