KEEP TEACHING - lms.tamu.edulms.tamu.edu/Provost_v19/media/Media/Images/Keep... · 3/18/2020 · keepteaching.tamu.edu. Under the Evaluate section, we have provided a chart to identify
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KEEP TEACHING Getting Started with Zoom keepteaching.tamu.edu
Thank you for joining us today for our Keep Teaching with ZOOM training presented by the Office for Academic Innovation. My name is NAME and I am with NAME OF OFFICE.
DISCLAIMER
This training will cover advanced Zoom engagement features. We recommend attending our Getting Started with Zoom training for an overview prior to attending this session.
For an updated training schedule, please visit KEEPTEACHING.tamu.edu.
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Presentation Notes
This training will use the Zoom Desktop Client. If you do not have it installed onto your computer, please go to tamu.zoom.us to download or visit your college or departmental IT support. If you can download software onto your device and you have not installed Zoom, please do so now. IF ONLINE: You may have already downloaded the client to join us for this session. You will not need to download it again.
FOR FACULTY1. Evaluate what learning activities you
need to modify based on credit hour expectations
2. Use the chart to view recommended technologies by learning activity
3. Review steps for Keep Teaching with ZOOM and/or Keep Teaching with Google Classroom based on the learning activity you need to modify
4. Continuously communicate with your students regarding your plan of action
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We have created the keepteaching.tamu.edu website as a resource to help faculty keep teaching and transition to an online course delivery format. To get started with the transition, we recommend to: EVALUATE what learning activities you need to modify based on credit hour expectations Use the chart provided to view recommended technologies by learning activity Review steps for Keep Teaching with ZOOM and/or Keep Teaching with Google Classroom based on the learning activity you need to modify Continuously communicate with your students regarding your plan of action
keepteaching.tamu.edudetermine priorities, limit complexity and access resources
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While the current conditions present a unique opportunity to position the delivery of instruction online as a key component to teaching and learning continuity, we recognize that these conditions are not ideal for the development of quality online learning experiences for students and faculty. KEEP TEACHING AT TAMU is designed to encourage course instructors to determine priorities, limit complexity for both faculty and students, and access resources to assist along the way. �
keepteaching.tamu.edu
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Under the Evaluate section, we have provided a chart to identify expectations for faculty instruction and student out of class work time. The week that just started is week 9, but with it being cancelled, we are planning for instruction during week 10 and on. That means that for a 3-hour course, there are 15 hours of instruction left over the span of 5 weeks. Students at this point moving forward should expect to work 30 hours outside of online instruction over the next 5 weeks.
keepteaching.tamu.edu
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On our keepteaching.tamu.edu website, we have compiled information on how to teach content in a digital learning environment specifically related to how to facilitate revised learning activities. We would like to focus on how to administer assessments, especially with the inevitable course changes. There may need to be modifications to the current assessments used in the course and this site has information that can be used for creating alternative assessments. We will discuss a few of those later in this training and how ZOOM can help facilitate a few of those. �
• Recommended communication channels
• How to create a distribution list via TAMUDirect
• Convene students via ZOOM• Sample communication
keepteaching.tamu.edu
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On our website, we include guidance on how to communicate the changes with students, including recommended communication channels and using TAMU Direct as a medium for communication. We also include sample communication that can be used as a template for sending information to students. �
• Getting started with ZOOM• Guide to Teaching with ZOOM• Getting started with Google Classroom• Guide to Teaching with Google Classroom• Accessibilty• Academic Integrity• More Resources!
keepteaching.tamu.edu
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We have curated various resources, such as getting started with Zoom, teaching with Zoom, accessibility, academic integrity, and many more resources that are constantly being updated to help in transition to online. We would like to highlight accessibility and academic integrity as those are key considerations when moving a class online. Pease visit our website for more information.
GETTING STARTED WITH ZOOM
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I am excited to walk you through how to incorporate Zoom into your course delivery. IF ONLINE: During the presentation, if you have any questions, please include any questions in the chat that is located on Zoom's meeting controls. If we are not able to answer your question, please visit our keepteaching.tamu.edu website for more resources, go to one of our walk in locations for one on one assistance or email us at [email protected]. IF FACE-TO-FACE: If you have any questions, feel free to ask questions at the end of the session. If we are not able to answer your question, please visit our keepteaching.tamu.edu website for more resources, go to one of our walk-in locations for one on one assistance or email us at [email protected].
TRAINING OBJECTIVES
By the end of this training, participants will be able to:
Schedule and send ZOOM meetings
Modify ZOOM settings
Identify key ZOOM meeting controls
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By the end of this training, participants will be able to: Host a Class / Meeting through ZOOM Deliver virtual instruction through ZOOM Incorporate ZOOM features that enhance teaching and learning through an online environment �
DISCLAIMER
This training will use the Zoom Desktop Client. If you do not have it installed onto your computer, please go to tamu.zoom.us to download or visit your college or departmental IT support.
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Presentation Notes
This training will use the Zoom Desktop Client. If you do not have it installed onto your computer, please go to tamu.zoom.us to download or visit your college or departmental IT support. If you can download software onto your device and you have not installed Zoom, please do so now. IF ONLINE: You may have already downloaded the client to join us for this session. You will not need to download it again.
Post and Submit Assignments Google Classroom, eCampus
Administer Assessments Devise Alternative Quiz & Exam Delivery Format
Collaborate through Group ZOOM, Google Classroom, eCampus
Hold Office Hours ZOOM
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Presentation Notes
Throughout this training, we will review methods for transitioning a course to an online environment using Zoom. Specifically, we will be focusing on modifying ways to deliver course lectures, collaborate with groups and hold office hours. Some alternative quiz and exam delivery formats can be held through Zoom as well. For more information on those, please visit keepteaching.tamu.edu.
GETTING STARTED
Login to your Zoom desktop client
You may have to claim an account if you have not already
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To get started with Zoom, go to tamu.zoom.us and login using your NetID and password if you have not claimed an account. If you already have the Desktop client, login now. If this is your first time logging into the client, click on the button that says "Sign in with SSO". On the next screen, type "TAMU" and click continue. From here, you will be prompted to login with your NetID and password.
SCHEDULE A MEETING
1. After you have logged in, you will be on your homepage.
2. Click Schedule.
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Once you have logged in, you will be taken to your Zoom homepage. From here, click on the "Schedule" button to schedule a meeting.
SCHEDULE A MEETING1. Basic Recommended Settings
• Topic• Rename to Course Name and/or
Number• Change date and time• Set duration
• Meeting ID• Generate Automatically
• Password• Do Not Require Meeting Password
• Video• Host ON; Participants ON
• Audio• Telephone and Computer Audio
• Advanced options (if necessary)Click Schedule
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On the next screen, we recommend to apply the following settings. For the topic, rename it to your Course Name and/or Number. If you have multiple sections, you may want to include this here too. We also recommend to make sessions for every type of meeting sessions you will have, such as one for synchronous meetings, another for office hours, and another for study / review sessions if necessary. For the start time, change it to the date and time of your class meeting and set a duration. If the session you are creating is a recurring meeting, such as your regular class sessions, you will create only one meeting and students will access the same meeting ID for every instance. For Meeting ID, leave it at Generate Automatically. For Password, leave to Do Not Require Meeting Password. For Video, change it to Host ON and Participants ON. For Audio, set it Telephone and Computer Audio. As a tip, you may consider communicating with your students regarding the use of your video and audio. Students may be concerned with privacy regarding video so if anyone is concerned, be flexible with this. Some advanced settings you may consider including in your meeting include” -enable waiting room: Breakout rooms are a way to split your zoom meeting up into individual sessions. this is important to select if your meeting will include group collaboration or you are setting up an office hours session. You can place students in a virtual queue And allow them into your main room one by one. -Enable join before host: this may be useful for allowing students to join before you are in the meeting, especially if you have a large class. This will also limit the amount of emails you get from students that want to gain entrance into the meeting before it starts. With a lot of students learning how to use Zoom, we recommend being flexible with synchronous sessions and allowing them to test before getting started. -mute participants on entry: this may be helpful for your class sessions to ensure there are no overlapping speakers or noise during your class session. -automatically record meeting: this is helpful to enable so your courses can be archived for later viewing. Every meeting can be automatically recorded so you can focus on starting your class as soon as you get into the meeting. If you have any alternate instructors or TAs, you may choose to add them as alternative hosts so they can have the same controls you do during the meeting. To do that, add their emails to the alternative hosts section of the advanced settings. NOW LETS TRY IT (DEMO SCHEDULE)
COMMUNICATE URL
1. When you click Schedule, a dialogue box will appear with information for your participants.
2. Click on Copy Invitation.3. Paste the copied
information to your established communication channel
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When you click Schedule, a dialogue box will appear with information for your participants � Click on Copy to Clipboard � Paste the copied information to your established communication channel so that your students can access the meeting information. Your students can access this via the meeting ID using their desktop client or mobile apps, as well as dial in from their phones by using part of the invitation that states Dial in from Phone.
START MEETING
1. From your Homepage, click on the Meetings tab.
2. Select the meeting you would like to start. Click on Start.
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Once you have scheduled your meeting, it will appear on your home page or under the "meetings" tab. Make sure that you look at the meeting start date and topic before clicking the start button in case you have multiple class sessions you are holding. Once you have found the meeting you want to start, click on the "Start" button. NOW LETS TRY IT (SHARE SCREEN AND SHOW HOW TO START)
KEEP CALM & ZOOM ON• It will take a few seconds for your
computer to recognize that it already has Zoom desktop client installed
• Just refresh your browser if you get this message and you see the launch application link
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As a troubleshooting notice, it may take a few seconds for your computer to recognize that it already has Zoom desktop client installed Just refresh your browser if you get this message and you see the launch application link
AUDIO SETTINGS
1. In the meeting controls, click the arrow next to Mute/Unmute.
2. Select the correct microphone that you would like to use.
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Once you have started your meeting, make sure people can hear you. To do this in the meeting controls, click the arrow next to the "mute" icon. Then select the correct microphone you would like to use. The same applies to the speakers you would like to use. If you would like to test your audio, you can also click on the audio settings to test out your speaker and microphone. NOW LETS TRY IT (ASK PARTICIPANTS TO DEMO AUDIO)
VIDEO SETTINGS
1. In the meeting controls, click the arrow next to Start Video.
2. Select the correct camera that you would like to use.
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Once you have started your meeting, make sure people can see you. Check your video to ensure your picture is how you would like it to look for your students. To do this, in the meeting controls, click the arrow next to start video. Then, select the correct camera you would like to use. NOW LETS TRY IT (ASK PARTICIPANTS TO DEMO VIDEO)
VIRTUAL BACKGROUND
1. In the meeting controls, click the arrow next to Start Video.
2. Click on Choose Virtual Background.
3. In the dialog window that appears, choose the virtual background you would like to use or upload your own.
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To start a virtual background, click the arrow that is to the right of the "start video" button and then click "Choose Virtual Background." You will be sent to the desktop Zoom app where you can choose or upload a new virtual background. Click on your desired virtual background and the virtual background will be applied automatically. As a tip, virtual backgrounds work best when your background is one consistent color, such as white. NOW LETS TRY IT (ASK PARTICIPANTS TO DEMO VIRTUAL BACKGROUND)
MANAGING PARTICIPANTS
1. Click on the Participants icon.
2. Click on the More icon. Select the action you would like to apply.
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As the host of a meeting, you can manage participants by renaming, muting and stopping their video. This is especially helpful if students are speaking and forget to mute themselves when they are finished speaking. To do this, click on the" Manage participants" that shows up on the meeting controls. From here, it will pop out your participants list. You can mute them by clicking "mute" or you can modify other settings by clicking on the "more" that appears next to their name. NOW LETS TRY IT (SHARE SCREEN + DEMO MANAGING)
SHARING SCREEN
1. Click the Share Screen button.
2. Select the screen you want to share.
3. Click on the Share button.
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To share your screen, you will click on the "Share" icon that is on the meeting control panel. From there, select the screen you would like to share. You can choose to share your entire screen or just an application. Once you have selected the screen, click the share button. As a tip, sharing an application locks the sharing to that app only, so anything else that pops up on your computer will be hidden. This is recommended to ensure focus is on the app. It is also recommended to open the applications you will be sharing before you start your Zoom session to ensure everything is working well. NOW LETS TRY IT (SHARE SCREEN + DEMO SHARE SCREEN)
CHAT1. Click Chat in the meeting
controls.2. This will open the chat on the
right. You can type a message into the chat box or click on the drop down next to To: if you want to send a message to a specific person.
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To chat with your participants, Click on the Chat icon in the meeting controls. This will open the chat on the right. You can type a message into the chat box or click on the drop down next to “To: “ if you want to send a message to a specific person. NOW LETS TRY IT (ASK PARTICIPANTS TO PLACE SOMETHING IN THE CHAT)
RECORDING A MEETING
1. When in a meeting, click the Record icon.
2. Click on Record to the Cloud.3. Once you are done recording,
click on the Stop Recording icon.
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If you turned on automatically to record your meeting during the "schedule" part of your zoom session, it will automatically begin recording. Otherwise, if you did not set your meeting to automatically record, you can record when you are ready by clicking on the "record" icon. You can then pause or stop the recording at any time. Our recommendation is to record to the cloud. You can easily share that link to your course when it is done uploading. You will receive an email with the link that you can share with your students. NOW LETS TRY IT (SHARE SCREEN AND SHOW RECORD)
ACCESSIBILITY DURING YOUR ZOOM MEETING
• Live Captioning• Closed Captioning • Automatic Transcripts • Keyboard Accessibility • Screen Reader Support
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There are various accessibility features within Zoom that can be used during your meeting. One we want to highlight is the ability to Live Caption during meetings. Zoom will in real time caption what participants are saying. Zoom will also create a transcript that can be saved for future use that will identify who spoke during the meeting. Click on the Live Transcript tool to begin transcribing. Then click on the Enable Auto Transcription. You can also see a transcript by clicking on the arrow next to Live transcript and selecting "see transcript" For more information on how these features work, please visit keepteaching.tamu.edu or stop by one of our walk-in areas for support. NOW LETS TRY IT (SHARE SCREEN + DEMO LIVE TRANSCRIPTION) �
CAPTIONING AFTER RECORDING WITH ZOOM
1. Sign into the Zoom web portal and navigate to Account Settings.
2. Navigate to the Cloud recording option on the Recording tab and verify that the setting is enabled. Note: If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
3. In the Advanced cloud recording settings, click the Audio Transcript checkbox to enable it, then click Save to confirm the change.
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To caption your video after it has been recorded, Sign into the Zoom web portal and navigate to Account Settings. Then Navigate to the Cloud recording option on the Recording tab and verify that the setting is enabled. �Note: If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change. In the Advanced cloud recording settings, click the Audio Transcript checkbox to enable it, then click Save to confirm the change. For more information on how these features work, please visit keepteaching.tamu.edu or stop by one of our walk-in areas for support. NOW LETS TRY IT (SHARE SCREEN + SHOW THEM SETTING FOR TRANSCRIPTION)
ENDING YOUR MEETING
1. Click End Meeting2. Then, click end meeting
for all.
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At the end of your Zoom session, you can end your meeting by clicking the end meeting button on your Zoom control and then click end meeting for all. After you end the meeting, all of your recording will start to being processed.
RECORDING LOCATION -CLOUD
1. Sign into the Zoom web portal and navigate to Account Settings.
2. Navigate to the Cloud recording option on the Recording tab and verify that the setting is enabled. Note: If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
3. In the Advanced cloud recording settings, click the Audio Transcript checkbox to enable it, then click Save to confirm the change.
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Zoom cloud recording can be access through tamu.zoom.us website. After you logged in, see the left hand panel and go to recordings. Under cloud recording sections, you can see all of your Zoom recording sessions for that month. You can also go back to the previous month by choose the from and to dates and click search. NOW LETS TRY IT (SHARE SCREEN + SHOW THEM SETTING FOR TRANSCRIPTION)
ADMINISTER ASSESSMENTSIf you find out that your School / College does not have pre-existing arrangements in place with an online proctoring service, we suggest you consider strategies to reduce opportunities for academic dishonesty.
Option 1: Faculty-Proctored Exam can view up to 49 participants (via ZOOM)Option 2: Written Take-Home Exam (submitted via Google Classroom)Option 3: Oral Exam (via ZOOM)Option 4: Assessment modified to Project
•Case Write-Up•Faculty Observations (via ZOOM)•Journaling or Self Reflection•Laboratory Report•Essay Sprints / One-Minute Essays•Papers•Peer Feedback and Evaluation•Portfolio•Presentation (via ZOOM)•Video Projects or Digital Storytelling
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If you find out that your School / College does not have pre-existing arrangements in place with an online proctoring service, we suggest you consider strategies to reduce opportunities for academic dishonesty. Please consult the resources we have curated on this topic on keepteaching.tamu.edu. Using Zoom, you may consider proctoring an exam or holding an oral exam. Many other projects can be submitted via Zoom as well through synchronous meetings. If you have any specific questions regarding these assessments, please stop by one of our walk-in locations.
MOBILE APPS
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Anticipate that your students will use Zoom on their mobile. We recommend notifying your students that Zoom is available on both Android and iOS devices. For more information, please go to keepteaching.tamu.edu.
We will be offering various walk in support, training, email, and phone support. For up to date information, please visit keepteaching.tamu.edu. Thank you once again for joining us today and we hope you can incorporate Zoom into your new online course. Please let us know if you have any questions.
SPECIAL THANKS TO Office for Academic InnovationCenter For Teaching Excellence
Disability ResourcesDivision of IT – Help Desk CentralEnterprise Information Systems
Provost CommunicationsProvost Information Technology Office
Student Recreation CenterUniversity Libraries
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On our website we have identified these areas and split them up into buckets. You can click through the site to take you to different areas based on where you are at with modifying instruction.
