ACBB1 Contact Officer: Vina Randhawa - Tel. 07976 194493

KIRKLEES COUNCIL

AREA COMMITTEE – BATLEY BIRSTALL AND BIRKENSHAW

Tuesday 25 June 2013 Present: Councillor Gwen Lowe (Chair) Councillors Elizabeth Smaje, Peter O’Neill, Hanif Mayet and Amanda Stubley Apologies: Councillors Shabir Pandor, Andrew Palfreeman, Robert Light and Mahmood Akhtar Approximately 22 members of the public were in attendance 1 Welcomes and Introductions The Chair welcomed everyone to the meeting and members of the Committee

introduced themselves to the public. 2 Neighbourhood Policing Team The Neighbourhood Policing Team (NPT) provided an update on the crimes and

community safety issues in Batley, Birstall and Birkenshaw. Police Sergeant Garry Clayton attended the meeting and reported that there has

been an overall reduction in crime figures which were summarised as follows:

* Robberies: - There were four offences in June compared to one in May. These included incidents at Bagshaw Museum, Broomsdale Road and Windsor Road. All cases are being actively investigated.

* Burglary Dwellings: - There were nineteen offences in June of which six were attempts where no entry was gained. The Europrofile method is still prevalent and members of the public were advised to upgrade the barrel to snap safe locks. Police Sergeant Garry Clayton stated that fishing hooks are being used to get keys and that keys should not be left in sight.

* Theft of Motor Vehicle: - There were two offences in June, down from seven last month.

* Theft from Motor Vehicle: - There were twenty offences in June, down from forty one in May. Centre 27 Retail Park remains a problem intermittently with three vehicles broken into last night.

* Anti Social Behaviour (ASB):- There were 119 calls for service in June across all three wards, compared to 132 in May which includes call for service regarding nuisance off road motorcycles. Police Sergeant Garry Clayton stated the off road bike team had been deployed and that bikes have been seized and warnings issued.

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A question was asked in relation to school parking at the bottom of Nova Lane as it is impossible to drive up the road during school times. Police Sergeant Garry Clayton stated that this is a problem across Kirklees and is as a result of the behaviour and attitude of the driver.

A concern was raised about traffic parking problems at the top of Healey Lane.

Police Sergeant Clayton suggested emailing the Neighbourhood Policing Team to check this out. Councillor Gwen Lowe offered to look into this.

A question was asked about calls relating to noise caused by scooters. Police

Sergeant Clayton confirmed no calls had been received. The committee thanked Police Sergeant Clayton for attending the meeting 3 Minutes of the previous meeting Minutes of the meeting of the Committee held on Tuesday 5th March 2013 were

circulated and approved as a correct record. 4 Interests

(a) Councillor Smaje declared another interest under item 9, Budget Report, with regards to report 2 - a member of the West Yorkshire Integrated Transport Authority.

(b) Councillor Lowe declared another interest under item 9, Budget Report, with regards to report 2 - a member of the West Yorkshire Integrated Transport Authority

5 Admissions of the public It was agreed that all items on the agenda were to be taken in public. 6 Deputations and Petitions No deputations or petitions were received 7 Public Question Time A question was asked in relation to funding for the restoration of the Welcome to

Batley signs as they were in need of maintenance. Councillors agreed to ask the appropriate officer to investigate.

8 Area Committee Grants Criteria 2013-2014 The Batley, Birstall and Birkenshaw committee outlined its priorities and criteria in

relation to spend from the committee’s budget for 2013-2014:

RESOLVED – * The Committee will have a grants scheme.

The priorities for the Committee will be:

* Community Health * Children and Young People * Regeneration and Transportation * Streetscene * Community Safety

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* Supporting our Communities

The Committee’s criteria were summarised as follows: * Each project will be assessed on merit. * Each group will only be funded once in any financial year. Additional

funding maybe considered in exceptional circumstances at the discretion of the Area Committee.

* A discretionary grant scheme will be available for grant applications up to £500 and where an application is time sensitive. There will be a ring fence allocation of £2,000 for discretionary grants in the Birstall and Birkenshaw ward. Otherwise no fixed grant or maximum budget set aside. * Priority will be given to groups that have not previously had Committee

funding. * Applicants should normally provide contributory funding * Ward Members will be informed of any grant requests relating to their ward

prior to report submission. * All members are accountable for decision making.

9 Budget Report The Batley, Birstall and Birkenshaw Committee outlined its devolved budget

figures for 2013-2014. The revenue allocation per ward is £12,633 and capital allocation per ward is £33,173.

Subject to rollover of underspend being approved at Full Council the Committee

budget balance is as follows:- Batley Revenue £24,677.60 Batley Capital £58,876.68 Birstall and Birkenshaw revenue £13,233.01 Birstall and Birkenshaw capital £40,720.46 Members were asked to note approved fast track commission of £900 (revenue)

for the provision of a grit bin at Abbey Road, Batley West. Members were asked to note underspend to return to budget as follows:-

* £86.38 from the Youth Futures Play Lab Project to return to Batley East

revenue budget * £600 from the installation festive lighting to return to the Birstall and Birkenshaw revenue Budget * £420.62 from the Batley Town Centre Management Events to return to the Batley revenue budget * £152.29 from the North Kirklees Faith Forum event to return to the Batley revenue budget. * £943.75 from Wheatcroft Avenue community safely lighting improvements

to return to the Batley East capital budget. * £7,889.46 from the Sunshine centre refurbishment to return to Birstall and

Birkenshaw capital budget.

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An update was provided on funding for the Dewsbury and District Ramblers Centenary Walk, £2,295 approved 26th June 2012. Members were asked to note that additional funding had been approved by the Spen Valley Area Committee (£2,295); the Dewsbury Area Committee (£2,295) and Huddersfield Area Committee (£200) and that the shortfall of £2,095 has been raised via the groups own fund raising efforts. On this basis Members agreed that project should go ahead.

Resolved – the following revenue projects were approved

* £1,808.00 for Kirklees Filmmakers, Batley Healing Foods Project * £1,230.00 for Oakwell Hall Summer Programme

Resolved – the following capital projects were approved * £22,000.00 for Pedestrian Safety Measures in Birstall and Birkenshaw

10 Improving the financial health and wellbeing of residents in Batley, Birstall and Birkenshaw

Members and residents took part in interactive workshops focussing on scams and frauds; consumer law; banking and budgeting; and healthy lifestyles and the taste test challenge.

In the Scams and Frauds workshop residents were asked to brainstorm the

scams and frauds they themselves had come in to contact with, either personally or through speaking to friends and family members who have been targeted. This was followed by discussion around common scams and encouraging people to warn others about the typical scams they regularly come in to contact with.

In the Banking and Budgeting workshop residents took part in an interactive

game of matching pairs, participants work through a range of banking phrases and consider terminology, discussing and expanding on their meanings such as identify theft, the difference between standing orders and direct debits and illegal money lending. Residents were also asked to consider the APR of popular high street and doorstep lenders, considering the different methods of borrowing available to consumers and the pros and cons of each. Typical characteristics of loan sharks were identified and discussed and the Stop Loan Sharks team reporting hotline.

The Consumer Law workshop allowed residents to look at a selection of

counterfeit goods and consider the implications of buying fake products. Popular fake goods such as football shirts, UGG boots and GHD Hair Irons are also discussed in terms of the potential damage to genuine manufacturer’s reputation and potential dangers presented to the end consumer.

In the final workshop residents were invited to taste a selection of branded and

non branded versions of the same product, thinking about which they prefer when unable to see the manufacturers packaging. Collective results were revealed at the end of the carousel.

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The total cost of this selection of goods when choosing the branded version was revealed to be £6.77, when dropping to the own brand product the cost drops significantly to £2.47 – a saving of 64%

Councillor Lowe thanked Dawn Mason and her colleagues from West Yorkshire

Joint Services for attending the meeting and the informative and interactive session.

11 Meeting dates for 2013-2014 Dates of future public meeting were confirmed as follows:- Tuesday 15th October 2013. Tuesday 10th December 2013. Tuesday 4th March 2014

Times and venues to be confirmed.

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KIRKLEES COUNCIL

AREA COMMITTEE – BATLEY, BIRSTALL AND BIRKENSHAW 17 October 2013 Present: Councillor G Lowe in the Chair Councillors Pandor, Smaje, Stubley and Mayet. Apologies were received from Councillors O’Neill, Akhtar, Light and Palfreeman Also present approximately 120 members of the public. 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. 2 Neighbourhood Policing Team The Neighbourhood Policing Team provided an update on crime and

community safety in Batley Birstall and Birkenshaw. Police Sergeant Christopher Hughes attending the meeting and provided

information on the numbers and types of crimes committed. It was noted that there was concern around the amount of insecure vehicles and that there was no reduction in theft from vehicles.

It was reported that overall performance for the year to date was 139 fewer

offences and therefore 139 fewer victims of crime. Police Sergeant Christopher Hughes responded to questions from

Councillors and members of the public. The Committee thanked Police Sergeant Christopher Hughes for attending

the meeting.

3 Minutes of the Previous Meeting Malcolm Haigh, BEM, thanked the Batley Birstall and Birkenshaw

Councillors for the Area Committee funding awarded to the Dewsbury and District Ramblers Association for the Centenary Walk which has been designed to celebrate the 100 anniversary of the club. The walk is a 28 mile circular walk broken up into six shorter walks.

Malcolm presented Councillors with a copy of the centenary Walk and

distributed copies to members of the public.

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RESOLVED – That the minutes of the meeting of the Committee held on 25 June 2013 be approved as a correct record.

4 Interests Councillor Lowe declared an other interest as the spouse of the Chair of

the Batley Food Bank and left the room in relation to item 7 proposed funding for Batley Food Bank.

Councillor Mayet declared an other interest as he is connected to the

Batley Cricket Club and left the room in relation to item 7 proposed funding for Batley Cricket Club.

Councillor Smaje declared an other interest as an attendee of the Birstall

in Bloom meetings in relation to item 7 proposed funding for specimen trees.

5 Admissions of the Public It was noted that all Agenda items would be considered in public session. 6 Deputations/ Petitions There were no deputations or petitions. 7 Area Committee Budget The Committee noted the balance of its budget and considered funding a

number of projects RESOLVED (1) That the following allocations be approved: Councillor Lowe declared an other interest as the spouse of the Chair of

The Batley Food Bank and left the room in relation to item 7 proposed funding for Batley Food Bank (a) £2,717.82 revenue to Batley Food Bank to develop a food bank in

Batley Birstall and Birkenshaw. (b) £400 revenue to Batley and Birstall Civic Society for the Getting

Active allotment gardening project. Councillors requested information about allotment sites in Batley East ward so that these could be included in the project.

Councillor Smaje declared an other interest as an attendee of the Birstall

in Bloom meetings in relation to item 7 proposed funding for specimen trees. (c) £200 revenue to Streetscene and Housing for specimen trees in

Birstall.

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(d) £1000 revenue to Communities and Leisure for a young leaders training course and a health and recreation programme.

(e) £618.98 revenue Communities and Leisure as a contribution

towards the Howden Clough allotment project. The full amount of £763.97 was not approved as it was noted that the group has a new cooker at the Chatterbox centre which they can use and that the group could fund raise for the balance of £144.99

(f) £3,000 revenue to Streetscene and Housing for Enhancements to

Batley War Memorial.

Councillor Mayet declared an other interest as he is connected to the Batley Cricket Club and left the room in relation to item 7 proposed funding for Batley Cricket Club. (g) £4,600 capital to Streetscene and Housing for the development of

Batley Cricket Club.

(2) That the following decision made since the last meeting be noted: Fast Track Commission of £342.76 to West Yorkshire Probation Service

for costs of repairing a vandalised wall at Woodhall Drive, Batley. (3) That it be noted an underspend of:

(a) £2,530.92 capital is returned to the Committee’s budget in relation

to Dudley Avenue community safety lighting improvements approved 13.10.13 (Birstall and Birkenshaw ward)

(b) £200 capital is returned to the Committee’s budget in relation to

Woodsome estate play area refurbishment scheme approved 15.11.11 (Batley West ward)

(c) £9,826.98 capital is returned to the Committee’s budget in relation

Lemans Drive and Squirrel Hall Drive traffic calming measures approved 03.03.11 (Batley West ward)

(d) £195 revenue is returned to the Committee’s budget in relation to

Oakwell Hall summer programme approved 25.06.13 (Birstall and Birkenshaw ward)

8 Public Question Time The Committee chair requested that all questions be submitted in writing in

order to allow time for the next agenda item. 9 Celebration of Young People’s Successes and Achievements Kirklees Youth Councillors Saad Aziz and Atiqa Aziz talked about their role

as Kirklees Youth Councillors for Batley Birstall and Birkenshaw and

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introduced a selection of projects that demonstrated the contribution that young people make to the community.

A series of performances and presentations were introduced that included

the Big Lottery dance group; the Our Voices crew; WACKY, Duke of Edinburgh project; summer residential group; Batley Wild Cats and the Six Million Plus project. In addition members of the public were entertained by a local magician who performed card tricks.

Councillor Lowe awarded certificates to Saad Aziz and Atiqa Aziz and thanked them and all the young people for their presentations and performances. Cllr Lowe also thanked Integrated Youth Support Service for providing a broad range of opportunities and experiences for young people from Batley Birstall and Birkenshaw to participate in.

10 Dates of Future Meetings The dates of future meetings were noted. Tuesday 10 December 2013 Tuesday 4 March 2014

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ACCV1 Contact Officer: Frances Wardley – Tel: 01484 225082

KIRKLEES COUNCIL

AREA COMMITTEE – COLNE VALLEY Wednesday 3 July 2013 Present: Councillor Bellamy in the Chair Councillors Marchington, Richards, Ridgway, Salveson and Turner Co- optees: Chris Woolnough, Michael Moores Apologies: Jean Margetts (Co- optee) Approximately 13 members of the public were present 1 Welcome and Introduction The Chair welcomed everyone, introduced the Committee members and

reminded everyone that Area Committee meetings should not be used as a forum for political argument.

2 Minutes of the Public Meeting RESOLVED – That the Minutes of the meeting of the Committee held on

28 March 2013 be approved as a correct record.

3 Interests No interests were declared.

4 Admission of the Public No agenda items needed to be discussed in private. 5 Deputations / Petitions There were no deputations or petitions.

6 Neighbourhood Policing Update PS Iqbal Ahmed, PCSO Laurie Hill and PCSO Emma Christopher-Till gave

an update on local crime and policing issues and responded to questions. There had been a recent spate of garden, shed and garage thefts.

Members of the public were asked to ensure that lawn mowers and other garden equipment are locked away securely. Euro-profile locks were still an issue although numbers are dropping. Stone theft was still a problem. People could buy smart water kits to mark their stone.

An issue was raised about the helpfulness of operators answering 101 calls. If anyone experiences problems, they can contact the Valley NPT directly.

There had been a recent crackdown on drug crime with a number of

offenders receiving long sentences. This was helped by community intelligence; members of the public are encouraged to report any concerns on 101 even if they seem trivial, as small pieces of information can help to build a bigger picture.

Further details and up to date information on local crime statistics are

available on the NPT web pages: http://www.westyorkshire.police.uk/NPT/. 7 Tourism in the Colne Valley The Committee heard presentations by Susan Whitwam from Golcar Lily

Day and from Gill Bond of Slaithwaite Moonraking Festivals. Both groups thanked the Area Committee for the funding they had received for this year’s events.

The Committee also heard a presentation from Frances Wardley, Area &

Neighbourhood Action Co-ordinator about progress that had been made with the Valleys Tourism Strategy.

8 Co-optees RESOLVED – That the re-appointment of the co-optees, Jean Margetts,

Chris Woolnough and Michael Moores, for the current year be recommended to full Council, and that additional co-optees be sought later in the year. In future all co-optees to be asked to seek re-appointment at the start of the municipal year.

Councillors thanked the co-optees for their contribution.

9 Area Committee Budget Report The Committee noted the balance of its budget and considered funding a

number of projects.

RESOLVED – That the following allocations be approved: - £1,000 revenue to Integrated Youth Support Service (IYSS) for

small project funding for children and young people (split £500 per ward).

- £2,000 revenue to Investment and Regeneration Service for

Marsden Walkers are Welcome (Colne Valley ward).

- £185 revenue to Streetscene and Housing Service for Sandhill Cottages (Colne Valley ward).

- £25,000 capital to Streetscene and Housing Service for Eastergate PROW (public right of way) in Colne Valley ward.

- - £20,000 capital to Streetscene and Housing Service Milnsbridge

climbing boulder (Colne Valley ward).

That the following decisions made since the last meeting be noted: - Discretionary grant to Golcar Together of £200

- Fast track commission £800 to Marsden – costs of Security

Industry Authority staff (for the Ale Trail)

- Fast track commission £800 to Slaithwaite – costs of Security Industry Authority staff (for the Ale Trail).

Jeremy Cuss informed the Committee that Golcar Together had now

secured match funding so their refugee project would be going ahead in October.

10 Grant Arrangements

RESOLVED – That the Committee’s current grant arrangements be maintained as set out in the report.

11 Public Question Time Councillors responded to a number of questions from the public. An issue was raised regarding sheep on roads and gardens in Marsden.

Members would continue to raise the matter with the relevant agencies but acknowledged that this was a longstanding problem in the area and was unlikely to be resolved quickly.

An issue was raised regarding a proposed traffic management project in

Marsden, which had no received a response from Highways. Councillors agreed to have a detailed discussion on the matter outside the meeting.

12 Dates of future committee meetings and community announcements The next meeting would be on Wednesday 25 September at 3.45pm at

Colne Valley Specialist Arts College. The Chair thanked everyone for their attendance and closed the meeting.

ACCV2 Contact Officer: Frances Wardley - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – COLNE VALLEY Wednesday 25 September 2013 Present: Councillor Bellamy in the chair. Councillors Marchington, Richards, Salveson, Turner and Co-optees C Woolnough, J Margetts, M Moores. Apologies were received from Councillor Ridgway. Also present: Youth Councillors Tim Potter and Aimen Mahmood 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. 2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on 3

July 2013 be approved as a correct record. 3 Interests No Councillor declared an interest in any of the items. 4 Admission of the Public It was noted that all Agenda items would be considered in public session. 5 Young People’s Session Kirklees Youth Councillors Tim Potter and Aimen Mahmood delivered an

interactive session for young people in the Colne Valley. The session opened with musical entertainment from Colne Valley Music Centre and Vocal Academy, and included a warm up exercise, a short film made by Colne Valley High School students, a presentation from young people who had visited Iceland as part of an exchange trip, and an “It’s Time to Talk” exercise.

The chair thanked all the young people who had taken part. 6 Deputations/ Petitions There were no deputations or petitions.

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7 Support for Golcar and Slaithwaite Walkers are Welcome

RESOLVED – That the Committee give its support to the establishment of Golcar and Slaithwaite Walkers are Welcome.

8 Neighbourhood Policing Update Police Community Support Officer Laurie Hill gave a brief update on crime

and policing issues. 9 Area Committee Budget The Committee noted the current balance of its budget and considered

several funding requests. RESOLVED – (1) That the following funding requests be approved.

(a) Provision of Christmas Trees 2013, Streetscene & Housing, £5,000.00 revenue (£2500 per ward)

(b) Festive Light Displays (Golcar ward), Streetscene & Housing,

£450.00 revenue (c) Longwood Village Group Grant (Golcar ward), Communities &

Leisure, £1,344.00 capital

(2) That the Committee note the following which has been approved since the last meeting:

(a) Discretionary grant: revenue - £200 towards engagement costs for

young people area committee meeting. (3) That the Committee note the following underspends which are to be

returned to budget.

(a) Revenue – fast track commissioning: Slaithwaite - costs of security staff for Ale Trail approved on 3 July 2013 £500, return to budget £500 (Colne Valley ward)

(b) Capital - Dry Stone Walling / Training Project, approved on 11

November 2010 £4,500.00 return to budget £4,500.00 (Colne Valley ward)

(c) Capital - Dog fouling signs / day of action, approved on 22 March

2012 return to budget £800 (Colne Valley and Golcar wards) 10 Public Question Time There were no public questions.

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11 Dates of future committee meetings and community announcements The dates of future meetings were noted.

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ACD1 Contact Officer: Jackie Ingham – Tel. 01484 226290

KIRKLEES COUNCIL

AREA COMMITTEE – DEWSBURY

Thursday 16 May 2013 Present: Councillor E Firth in the Chair for this meeting only Councillors Kane, C Scott, Rowling, Hussain, A Patel and S Patel Apologies: Councillor Ahmed and O’Donovan

1 Welcome and Introduction Councillor Kane proposed that Councillor E Firth stand in as Chair for the

meeting in place of Councillor Ahmed who had given his apologies. The proposal was seconded and agreed by the other members of the Committee. Councillor Firth welcomed everyone to the meeting.

2 Minutes of the Previous Meeting RESOLVED - That the minutes of the meeting of the Committee held on

26 March 2013 be approved as a correct record.

3 Interests Councillor Kane declared an other interest in relation to item 7 of the

Agenda: 2013/14 Budget Report, in particular, consideration of the application for funding by the Dewsbury Sea Cadets.

4 Admission of the Public It was noted that all Agenda items would be considered in public session. 5 Deputations and Petitions Mr Shaun Maddox set out a deputation he had e-mailed in advance of the

meeting. It related to the alleged political nature of leaflets distributed at the last public meeting. Councillor Kane replied that the Committee is made up of duly elected members from different political parties.

6 West Yorkshire Police & Crime Commissioner Mr Mark Burns- Williamson, the new West Yorkshire Police & Crime

Commissioner attended. He thanked the Committee for their invitation. During the afternoon, in advance of the meeting he had visited a range of

community projects across the three Dewsbury wards. He advised he had gone to Chickenley Community Centre, where he met Paul Moore the community development worker, members of the Neighbourhood Policing Team, the primary school Headteacher, workers from Kirklees Neighbourhood Housing and the Children’s Centre Manager. He found out about police survey work in the neighbourhood measuring police satisfaction levels, and about the importance of joint working on community safety issues.

In Thornhill Lees he visited a community payback scheme. In

Ravensthorpe he met with local young people and they told him about their crime and community safety concerns. He advised that he will set up a West Yorkshire Youth Advisory Panel to keep in touch with young peoples’ issues right across West Yorkshire.

Since his election he had set a West Yorkshire Police Budget; there would

be 44 additional police recruited. In following years large cuts from Central Government would mean inevitable reductions. Rates of crime were falling, nationally and in Dewsbury.

He had met with Inspector Thomson a number of times, and found out

about the good work of her and her team. He wanted to make sure this good work continues, and crime rates continue to fall. He had produced a five year ‘Police and Crime Plan’, and more integrated working between different teams in the police, the council, and community & voluntary sector would need to become ever more the norm.

He talked of his awareness of policing priorities in Dewsbury; especially

speeding, burglary, anti-social behaviour and noise nuisance. There were a number of questions from councillors and the public; Paul

Kane asked about ‘Proceeds of Crime Funding ‘ and advised he had asked at the last 3 meetings about how much had been allocated to groups in Dewsbury. He had only just found out the figure of £16,150. Surely this was a tiny amount compared to what had been recovered. The PCC advised he would be asking lots of questions about the funding and how it was allocated.

Councillor Firth thanked the PCC for coming to the meeting and invited

him to return to a Committee meeting in a year’s time.

7 Area Committee Budget 2013 -14 The current balance on the Committee’s capital and revenue budget was

noted. RESOLVED –

(1) That £15,000 capital be approved towards the costs of

refurbishment of Dewsbury Town Hall Boardroom. (2) That £9,193 capital be approved towards the Dewsbury Sea

Cadets roof refurbishment.

(3) That £10,000 capita be approved towards the cost of security fencing for Field Lane allotments.

(4) That a £500 discretionary grant to support the International Boxing

march in Dewsbury Sports Centre on 16th June, involving Dewsbury Boxer Gary Sykes, be noted.

8 Public Question Time There were no public questions. 9 Dates of Future Meetings The next meeting would be held at on Thursday 9th July at 5pm in

Dewsbury Minster.

ACD2 Contact Officer: Jackie Ingham - Tel. 01484 226920

KIRKLEES COUNCIL

AREA COMMITTEE – DEWSBURY Tuesday 9 July 2013 Present: Councillor Masood Ahmed (Chair) Councillors Kane, Scott, Rowling and Salim Patel Apologies were received from Councillors O’Donovan, Hussain, Firth and Patel 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. 2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on

16 May 2013 be approved as a correct record. 3 Interests No Councillor declared an interest in any of the items. 4 Admissions of the Public It was noted that all Agenda items would be considered in public session. 5 Deputations/ Petitions There were no deputations or petitions. 6 Neighbourhood Policing Team Update Inspector Jenny Thompson from Dewsbury Neighbourhood Policing Team

provided crime statistics across the 3 Dewsbury wards from 15 May to 30 June 2013. Dewsbury East ward has had an increase in anti-social behaviour and criminal damage compared to the same period in 2012.

Jenny also advised that local groups can apply for Proceeds of Crime

Funding through the West Yorkshire Police Community Trust. The link to the Trust site is: http://www.westyorkshire.police.uk/communitytrust

Simon Whitworth Safer Communities Officer Kirklees Council advised

about 3 Dewsbury community safety projects that have been delivered in the last 6 months. In Dewsbury South there have been environmental audits and clean ups that have included local community groups and

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Kirklees Neighbourhood Housing. In Dewsbury East and West the police carried out a confidence and satisfaction survey.

7 ‘Our Voice’ Project Kay Parry, Voice and Influence Worker, Kirklees Council, gave a

presentation about the ‘Our Voice’ project. Young people receive training and volunteer to engage and involve local young people in the development, review and improvement of local services. The project assisted Libraries in Kirklees to find out what could make their services more appealing to local young people. The young people can also be commissioned to carry out mystery shopping, staff training, workshops and event management.

Councillor Kane suggested the project be invited to attend the Dewsbury

Regeneration Board. The Board aims to support Dewsbury Town centre becoming more attractive for young people.

For further detail on the work of the project the following links can be

followed: Information about the libraries project http://www2.kirklees.gov.uk/involve/publisheddoc.aspx?ref=yc7n8ktj&e=428 Information on the Locala Homelessness Review http://www2.kirklees.gov.uk/involve/entry.aspx?id=489 8 Summer Youth Programme Lynne Dart, Operation and Development Manager, Integrated Youth

Services (IYSS), Kirklees Council, gave an update on IYSS work across Dewsbury, as well as the details of the Dewsbury Summer Team Activities Programme. There were a range of suggestions and questions for Lynne, including that it would be useful for other providers of young peoples’ activities to be included. There was also a request that just ‘additional’ activities put on over the summer should be included, rather than including activities that run throughout the rest of the year.

9 Dewsbury Town Heritage Initiative Councillor Paul Kane advised that through the good work of the

Investment and Regeneration Team working with the Area Committee’s Regeneration Board, £1.9 million funding had been secured through Heritage Lottery for a Dewsbury Town Centre Heritage Initiative. The funding will not be received until September. Outcomes will include bringing vacant floor space in the ‘Northern Quarter’ back into use. There should be some additional work on footpaths and roadways, and the funding will complement the work on Pioneer House. There will be a dedicated officer working on the initiative for five years.

10 Short Stay Parking Bays Joe Walker, Principal Engineer, Kirklees Council presented plans for three

possible short stay free parking areas in Dewsbury Town Centre. Half an

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hour’s free parking would be allowed with no return within the hour. The proposed location plans are attached. Please follow link:

http://www.kirklees.gov.uk/Secure/meetings/pdfs/0713/acd09071348826X.pdf

11 Dewsbury Rams Community Foundation – Appointment of Council

Nominated Trustees The Chair accepted this as an additional item on the agenda. Paul Kemp,

Assistant Director (Acting), of Investment and Regeneration, Kirklees Council asked for nominations for up to four trustees to serve on the Dewsbury Rams Community Foundation. Four of the six Trustees are to be councillors, and two from the Dewsbury Rams Rugby League Club. Councillors Paul Kane, Cathy Scott and Eric Firth were nominated and approved as 3 of the 4 Trustees.

12 Budget Report The current balance of capital and revenue on the Committee’s devolved

budget were noted: RESOLVED – £8,000 capital from the budget be used to commission

Streetscene Services to purchase an additional Speed Indicator Device for use in the Dewsbury West ward.

13 Committee Funding Arrangements 2013/14 Jackie Ingham, Area and Neighbourhood Co-ordinator, Kirklees Council

set out the proposed criteria for grant funding from the Committee in 2013/14.

The criteria was approved, and the Committee priorities for 2013/2014

agreed as: * Business, Growth and Jobs – Lead Councillors Paul Kane and

Salim Patel * Enhancing Life Chances for Young People – Councillors Darren

O’Donovan and Abdul Patel * Reducing Health Inequalities – Councillor Cathy Scott * Reducing Crime and Bringing Communities Together – Councillors

Eric Firth and Masood Ahmed * Improving the Environment – Councillors Karen Rowling and

Mumtaz Hussain

Any group wishing to make an application for funding from the Committee is asked to speak to their ward councillors in the first instance.

14 Dates of Future Meetings The next meeting will be held at Dewsbury Town Hall Reception Room on

Tuesday 8 October 2013 from 5pm.

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KIRKLEES COUNCIL

AREA COMMITTEE – HOLME VALLEY

Thursday 27 June 2013 Present: Councillor Patrick in the Chair Councillors Firth, Sims, Lyons, Holroyd-Doveton, Greaves Holme Valley Parish Councillor Searby Apologies: Holme Valley Parish Councillor Kaye and Meltham Town

Councillor Redfearn 1 Welcome and Introduction The Chair welcomed everyone and members of the Committee introduced

themselves. The Chair brought agenda item 10 forward to accommodate the young people in attendance for this item.

2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on

14 March 2013 be approved as a correct record. 3 Interests

No interests were declared. 4 Admission of the Public

It was noted that all agenda items would be considered in public session. It was agreed that the Holme Valley Area Committee grants scheme report be considered as a late urgent item.

5 Deputations and Petitions There were no deputations or petitions. 6 Neighbourhood Policing Update Sergeant Simon Haigh attended the meeting and reported back on crime

figures from the 24th May to 25th June 2013 in Holme Valley South and Holme Valley North wards.

Holme Valley South Holme Valley North Burglary Dwelling 3 4 Burglary Other 9 12 Theft from Motor Vehicle 10 14 Theft of Motor Vehicle 3 2 Theft Other 15 15

Criminal damage 10 10

Sergeant Haigh explained the majority of thefts were equipment from garden sheds as well as stone flags, though not to the same levels as last year. Sergeant Haigh also reported some graffiti in Holmfirth Town Centre.

Residents present and Cllr Lyons raised a number of concerns regarding

illegal parking in Meltham particularly on zig-zags and pavements (e.g. outside the co-op, schools), which is an obstruction and falls within the responsibility of the Police. Sergeant Haigh noted the matter and agreed to monitor the situation and progress where necessary.

The Committee thanked the Valleys NPT for its contribution. 7 Responsible Dog Ownership Initiative Rob Dalby, Streetscene and Housing Service introduced the scheme

which is based on a 3 pronged approach:

* Community led – work closely with the community to identify dog walking hotspots and share local intelligence. Support volunteers to join local dogwatch groups

* Educate – provide support material such as leaflets, signage, dispensers bags, additional bins within identified neighbourhoods. Work with schools to raise awareness. Develop campaigns to promote use of bins and clean environment.

* Enforce – enforce dog control order - £75 fixed penalty, £1,000 fine.

Rob explained that there were 2 dedicated dog wardens for the whole of Kirklees and their duties were much wider than just dealing with dog fouling. However 32 Streetscene officers (enforcement team, rangers) were able to issue fixed penalties, as long as they witnessed the offence being committed; 8 of those worked across the Valleys area. The NPT was also able to issue fixed penalties, and it was essential to empower more people to get involved.

Members of the public made the following suggestions:

* Adding hotline telephone number and graphic (for example watchful eyes) onto the dispensers and bins.

* Providing free or subsidised bag dispensers to attach onto leads * Using Children’s artwork for local campaign for example. ‘Meltham

Proud’ or ‘Proud to be Meltham’ * Colour spraying dog muck

A member of the public raised concerns at the level of dog fouling at the entrance of the Greenway and in the park, especially swept in the undergrowth where children go and play. Attendees discussed the impact of signage and Cllr Greaves agreed personal messages/campaigns were much more effective than legal notices, which were mostly ignored.

Cllr Holroyd-Doveton explained residents needed to identify what needed doing and where, and Cllrs would support them to reduce those particular problems. It was necessary to establish a community group to help raise awareness on the issues and provide intelligence to Rob Dalby’s team. The group would also be able to work with schools and parents to design a poster campaign to site at strategic places.

A member of the public asked if someone could be deputised to report offences. Rob Dalby explained they were no legal mechanics to do so, though individual could provide a statement if they were prepared to go to court, and either he or the Police could obtain the name and address of the offender. A member of the public asked if closure of a public footpath could be requested as it is used daily by dog walkers and there are no bins or cleaning schedule in place. Rob Dalby explained this was a very difficult process. A member of the public explained that 2 years ago Cliff Rec was heavily spoilt by dog fouling, and since creating the Friends of Cliff Rec, adding bins and dispensers the problem had now receded. Rob Dalby commented that studies show if the spotlight is put on an area, it does have a positive impact. Cllr Firth explained a campaign ran at Cliff Rec to engage with dog walkers and talk about poo bags and how to dispose of it considerably raised awareness of the problem at the time. Members of the public were invited to indicate on maps of the wards key hotspots and issues encountered. Rob Dalby and Sam Connelly would feed back on future actions and progress. The Committee thanked Rob Dalby and Sam Connelly for their contributions.

8 Area Committee Budgets 2012/13

The Committee noted the 2013-14 Area Committee ward allocations of revenue £12,633 and capital £33,173. The Chair agreed for an overview of the Area Committees delegated budgets’ allocations over the last 10 years to be circulated for information. The balance of the Holme Valley Area Committee's budget after current commitments was revenue £55,456.66 and capital £71,850.81. RESOLVED – That the following be noted: (a) 500 revenue discretionary grant to Brockholes Carnival Committee,

approved 22 April 2013. (b) £800 capital underspend on dog fouling signs (project approved on

22 March 2012) returned to committee budget (£400 per ward).

(c) £1,100 capital underspend on renovation of ancient monument at Honley Wells (project approved on 30 June 2011) returned to committee budget (Holme Valley North ward).

(d) £424 capital underspend on fitting of a light at Honley Wells (project

approved on 28 June 2012) returned to committee budget (Holme Valley North ward).

(e) £2,340 capital underspend Holmfirth Town Centre Improvement

Scheme Phase II (project approved on 11 November 2010) returned to committee budget (Holme Valley South ward).

9 Holme Valley Area committee Grants Scheme 2013-14

The Committee agreed to consider the grants criteria as a late, urgent item. RESOLVED – That the Holme Valley Area Committee Grants Criteria for 2013-14 be endorsed.

10 Public Question Time

A question was asked regarding the poor upkeep of the disused Whiteley & Green's mill and dam in Holmfirth. Councillor Sims agreed to look into it.

11 Dates of Future Meetings

12th September 2013 – The Old Bridge Hotel 24th October 2013 - Honley Trinity Church 12th December 2013 - New Mill Christ Church 6th February 2014 - Meltham St Bartholomews Parish Church Village Hall 27th March 2014 - Wooldale Community Centre All meetings will take place at 7pm

ACHV2 Contact Officer: Valerie Wartelle - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HOLME VALLEY Thursday 12 September 2013 Present: Councillor Patrick in the Chair Councillors Firth, Sims, Holroyd-Doveton and Greaves Holme Valley Parish Councillor Peter Searby Apologies were received from Councillor Lyons and Holme Valley Parish Councillor Charles Kaye. 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. The Chair brought agenda item 10 Area Committee Budget forward to

allow more time for questions and answers if required under item 7 Tour De France 2014.

2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on

27 June 2013 be approved as a correct record. 3 Interests No interests were declared. 4 Admissions of the Public It was noted that all Agenda items would be considered in public session. The Committee agreed to consider a late urgent item, as part of agenda

item 8 Budget Report, relating to funding of Holme Valley North Streetscene Improvements for Various Roads due to the need to submit orders promptly.

5 Deputations/ Petitions No deputations or petitions were received. 6 Neighbourhood Policing Update Sergeant Richard Haigh attended the meeting and introduced himself

having recently been assigned to the Holme Valley Neighbourhood

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Policing Team (NPT).Sergeant Haigh reported back on crime figures for Holme Valley South and Holme Valley North wards over the last 4 weeks.

Holme Valley South Holme Valley North Burglary Dwelling 7 5 Burglary Other 2 4 Theft from Motor Vehicle 2 1 Theft of Motor Vehicle 5 1 Theft Other 6 4 Criminal damage 5 2

Sergeant Haigh explained many of the burglaries and thefts had been

carried out on unsecured property. Members of the public raised a number of concerns regarding Springwood

Road, following recent incidents - horse fatality and vehicles collision. Concerns included: - Number of vehicles using the road as a shortcut during rush hours;

an informal 30 minutes survey carried out by a resident recently recorded 191 vehicles within morning rush-hour.

- Influx of parked cars over the approaching football season. Donald Cummins Deputy Head at Holmfirth High School explained Hot Teeth manage the sports fields outside school hours and any negotiation to use the school ground for parking should be directed to them.

- Obstruction to buses due to narrow road, parked cars and blind corners. Members of the public suggested operating a single storey vehicle rather than a double decker.

- Speed of vehicles - Councillors and members of the public agreed the situation would merit a 20 miles per hour statutory speed limit zone around the school. A committee member explained the scheme is effective and has seen a 38% reduction in incidents were in place elsewhere.

The Committee recommended for Highways and the NPT to jointly

consider possible measures on Springwood Road and for the Police to carry out a speed check on a morning and evening using camera equipment, and enforcing penalties if applicable.

Sergeant Haigh agreed to take back the recommendations. Members of the public raised concerns about a spell of thefts in shops

around Honley and requested additional police presence. Sergeant Haigh acknowledged the incidents and noted the request.

Members of the public raised concerns regarding the Taxi Rank in

Holmfirth - a high number of taxis are parking on double yellow lines either side of Victoria Road Friday and Saturday evenings, leading to obstructions. Sergeant Haigh and Councillors noted the concern and agreed to look at how to progress.

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The Committee thanked the Valleys NPT for its contribution. 7 Tour de France 2014 The Committee received a presentation from Council officers Kathryn

Broadbent and Anne-Marie Parker providing some background information to the Tour, an update on current position, and outlining opportunities open to residents and businesses. The tour will be coming through Huddersfield into Holmfirth and up Holme Moss on Sunday 6th July and is anticipated to arrive in Sheffield at approximately 4.00pm to retransmit arrival at prime time in France - more detailed information will be released, once the route is confirmed end of October.

Background to the Tour

- Largest annual spectator event in the world – 1 million spectators expected to view this stage of the race.

- Welcome 2 Yorkshire is forecasting £100m economic activity. - TDF2014 Limited was formed to deliver the race - region wide

partnership of local authorities. - Kirklees is part of the delivery team to ensure a consistent approach

to delivery across all authorities.

The Council has set 4 work streams to plan all aspects of the event: (1) Logistics and delivery

- A tactical planning team is in place and include partners such as Police, Highways Agency, Emergency Services and Council Highways Officers.

- The race comprises of 200 cyclists as well as about 180 vehicles in the promotional 'caravan'.

- The track will need to be completely closed to any traffic for up to 4 hours apart from emergency vehicles.

- Crossing points are being devised to keep traffic flowing up to a few hours before closure.

- Crowd modelling is currently being done to identify pressure points along the route, with Holme and Holmebridge being the key spectators' spots.

A traffic management plan is being drafted in partnership with the Police: - To ensure people get to and from their destination. - To create Community Hubs at strategic points to offer basic welfare

facilities - To consider Park and Ride / Park and Walk facilities where

possible.

(2) Legacy The Council is keen to get more people cycling and to build on tourism

offer by positioning this area of Kirklees as a place for cycling and outdoor activities. - It is a requirement for the Tour de France cycle route to be signed.

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- 25 new Sky Rides routes with British Cycling have been developed and include the Holme Valley.

(3) Economic Opportunities - This has to be businesses led and a number of Kirklees Roadshows

will take place to invite people to consider opportunities. - However response so far has been tremendous and Investments

and Regeneration Services are currently receiving approximately 20 enquiries per day.

- The main consideration is getting people in and out and visitors may have to remain put between 8.00am - 4.00pm on the day.

- Example of possible activities / opportunities include; developing bed nights, temporary campsites, home stays, renting out your home or running a car park, available land could be offered to Sports companies looking for advance booking for instance; cycle friendly package, hopper service, secure lockers.

- Officers have been invited to the HVBA on the 27 August to discuss opportunities.

- Picturedrome owner Peter Carr is considering holding a music event at Sands.

- Kirklees Council will install big screens in Holmfirth and Huddersfield to relay the race and entertainment.

Councillors were concerned people don’t get 'ripped off' by unscrupulous

opportunists. Officers explained guidance will be offered for both formal and pop up businesses.

(4) Communications - A micro site is being launched next week, which will help keep the

data centrally and will be used as a promotional tool for events, hospitality signposting, etc.

- Key dates for anyone wishing to find out more or to be involved in aspects of the Tour and 100 Day Tour de France Cultural Festival - Monday 23 September 2013, 6.00pm-8.00pm, John's Smith Stadium, Huddersfield; Tour de France Kirklees Roadshow - 24 October, Holmfirth.

- Updates on the Tour can be found on the Welcome to Yorkshire site http://letour.yorkshire.com/

- The Council will progressively increase communication with local residents as it gets closer to the day using press release, mailshot, leafleting and door knocking where necessary.

Officers answered a number of questions from the floor as follows:

- Officers are in the process of identifying designated parking areas for residents living on the route.

- Costs associated with repairs and improvements to the roads are to come from existing Council budgets. Government funding towards hosting the Tour in England is not for improving assets around the route but to contribute to the visitors' experience and Health and Safety.

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- Repairs have started as the route will be inspected in October. Leaving Highways repairs until after the Christmas period would not allow for enough time.

- The use of barriers along the route will be limited, and looking to use stewards and volunteers where possible. Possible visitors’ bottleneck points are being identified to devise suitable solutions.

- Visitors Hubs will be set up in Holme Moss and Holmfirth to provide toilets facilities and water fountains.

- The main source of revenue to the area will be tourism, inviting visitors to experience arts and events during the 100 days Cultural Festival starting end of March.

The committee thanked officers for their presentation, and expressed their

support in making the event a great success and an opportunity in showcasing the area, though fully aware a level of disruption will be experienced by local residents.

8 Area Committee Budget (The Committee agreed to consider a late urgent item as part of the

budget report, relating to funding of Holme Valley North Streetscene Improvements for Various Roads due to the need to submit orders promptly).

The Committee noted the balance of its budget and considered funding a

number of projects. RESOLVED – (1) That the following allocation be approved:

(a) £3,720.00 revenue to Brockholes Village Trust for Brockholes

Village Hall Porch Investigations (Holme Valley North ward). (b) £1,750.00 capital to Friends of Honley Library for moveable

shelving units (grant award, Holme Valley North ward) (c) £3,900.00 capital to Streetscene and Housing for provision of 3 grit

bins (Holme Valley North ward) (d) £3,900.00 capital to Streetscene and Housing for provision of 3 grit

bins (Holme Valley South ward) (e) £13.000.00 capital to Streetscene and Housing for public footpath

improvements Meltham 26 (Holme Valley North ward) (f) £3,000.00 capital to Streetscene and Housing for Holmfirth Skate

Park Extension (Holme Valley South ward)

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(g) £3,000.00 capital to Hade Edge Football Association for changing room's internal build (grant award, Holme Valley South ward)

(h) £2,000.00 capital to Honley Business Association for the Christmas

Lights of Honley Project (grant award, Holme Valley North ward) (i) £3,000.00 capital to Streetscene and Housing for Improvements for

Various Roads (Holme Valley North ward)

(2) That it be noted an underspend of £500 revenue is to be returned to the Committee's budget, for Holmfirth Festival of Folk 2012 discretionary grant approved 22 March 2012 (Holme Valley South ward).

9 Public Question Time Mr Richard Smith raised concerns regarding the speed of traffic on Station

Road, in an area where pavements were very busy with passing students. The Committee noted the concern, and will discuss at a future Highways ward meeting.

A member of the public asked why funding associated to a development in

New Mill had not been reinvested in parking facilities in New Mill, but in improving a recreation ground in Wooldale. Councillor Sims explained that as long as the funding was spent within the area and benefited local residents there were no restricting criteria. Decisions are made based on priority needs.

A member of the public asked Councillors whether they were supportive of

a new betting shop in Holmfirth town centre and the Committee explained that the license is controlled through the Kirklees Licensing and the Gambling Commission.

10 Dates of Future Meetings 24 October 2013 - Honley Trinity Church 12 December 2013 - New Mill Christ Church 6 February 2014 - Meltham St Bartholomews Parish Church Village Hall 27 March 2014 - Wooldale Community Centre All meetings will take place at 7pm.

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ACMDDK1 Contact Officer: Duggs Carre - Tel. 01484 226290

KIRKLEES COUNCIL

AREA COMMITTEE – MIRFIELD, DENBY DALE AND KIRKBURTON

Monday 16 September 2013 Present: Councillor Dodds (Chair) Councillor Ward Councillor Turner Councillor Barraclough Councillor Hardcastle Councillor Bolt Apologies were received from Councillor C M L Smith Councillor Lees

Hamilton & Councillor Taylor Also present were 43 members of the public and Parish Councillor Brook

from Denby Dale Parish Council, and two Council officers. 1 Chair’s welcome and introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. It has been agreed that Councillor Dodds would be the Chair for this municipal year.

2 Minutes of the previous meeting

The minutes of the meeting of the Committee held on the 15 April 2013 were agreed as a true record.

There were no matters arising.

3 Interests Councillors Dodds and Turner declared an interest in the item on the

Budget report as they were trustees of the new Denby Dale Community Project.

4 Admissions of the public It was agreed that all items be discussed in public session. 5 Deputations and petitions No deputations were received 6 Committee budgets 2012/2013 All returns to budget were agreed as per the report. Cllr Bolt requested

that the project to fund interpretation boards on Calder Valley Greenway should still proceed. He said he was keen to see officers bring forward

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plans and suggested the Lynnette Evans be contacted as an officer who might pick up this project.

Members agreed the following requests for funding: Revenue:

I. Denby Dale Community Project - Banner (Denby Dale) £4,500.00

Members also agreed the following allocations: Capital:

I. Improvements to Mirfield Public Bridleway No 84 (Mirfield) £28,000.00 – Subject to a final site visit by Cllr v Lees- Hamilton and further checking of costings.

II. Thorpe Avenue Recreation Ground (Denby Dale) £2,500.00 III. Denby Dale Community Project (Denby Dale) £40,000.00

7 Public question time There were no specific questions raised at this point, but general items

relating to Mirfield and roads safety and councillor’s availability were addressed earlier in the meeting during the budget report (item 6).

8 Denby Dale Community Project - Presentation and Facilitated

Workshop An update was given on the new proposed building to house the Library

and other community projects. A presentation was led by Councillor Jim Dodds, Carol Stump and members of the Denby Dale Community Project group. Members of the public were then invited to partake in a workshop which included further updates regarding the new trust, the design options, funding and volunteer opportunities

9 Dates of future meetings The provisional date for the next meeting was set as 21 Oct 2013 at

Kirkburton, details to be confirmed.

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ACMDDK2 Contact Officer: Duggs Carre - Tel. 01484 226290

KIRKLEES COUNCIL

AREA COMMITTEE – MIRFIELD,DENBY DALE AND KIRKBURTON Monday 24 October 2013 Present: Councillor J Dodds in the Chair Councillors R Barraclough, M Bolt, D Hardcastle, V Lees-Hamilton, and G

Turner Apologies were received from Councillors K Taylor, C Smith and E Ward Also present were approximately 13 members of the public, and representatives from Kirkburton Parish Council: Councillor Pitts, Councillor Paxton, Councillor Armer, Councillor Berry and Councillor Parsley. 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. 2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on

16 September 2013 be approved as a correct record with the following corrections.

Item 6 – capital projects (1) all Mirfield Councillors to visit site. Item 7 – money to be ring-fenced for road safety projects in Mirfield. 3 Interests No interests were declared. 4 Admissions of the Public It was noted that all Agenda items would be considered in public session. 5 Deputations/ Petitions There were no deputations or petitions. 6 Area Committee Budget The Committee noted the balance of its budget and considered funding a

number of projects.

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Revenue Projects:

(a) Flockton Forward £7,500.00 (Kirkburton Ward) RESOLVED – to award Flockton Forward £7,500.00 for preparation

work to create new community space in Flockton.

Capital Projects

(b) Mirfield Speed Indicator Devices £8,500.00 (Mirfield Ward) RESOLVED – to fund a Speed Indicator Device in Mirfield and

increase the project budget to £17,500.00, in order to create six camera sites and fund revenue costs for three years.

Related issues: Councillor Bolt requested that the report format was changed to collate all

activity by ward rather than the three wards that make up the Area Committee.

7 Public Question Time Questions were asked in relation to a number of issues as below.

(a) The designs of Speed Indicator Devices and Solar Power,and also current locations and movements of existing cameras. Councillors agreed to look into these issues.Related issues were discussed in regard to effectiveness of cameras, proposed new traffic calming projects and policing of traffic speed.It was agreed to invite the police to the next Area Committee meeting to discuss options and issues.

(b) Questions were asked regarding progress at Highburton Play Area,

Councillor Hardcastle said options were now produced and will be discussed with Community Organisations in the near future

(c) Parish Councillor Paxton raised the issue of 20 m.p.h. speed limits

and zones.Councillor Lees-Hamilton updated the group about current proposals coming out of the Council’s Scrutiny Group on this matter.

(d) A question was raised in relation to Kirkheaton Parish School as

this was outside of the Area Committee boundary.This matter was referred to Parish Councillor Armer who spoke to the member of the public outside of the meeting.

(e) A member of Upper Hopton Community Association asked about

funding for a Christmas tree in the village, Councillors suggested applying to the Area Committee.

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(f) Two questions were raised in relation to rights of way maintenance in Mirfield and Shelley, Councillors advised the meeting of the options available.

(g) A number of questions were asked in relation to the Mirfield

Bridleway Project.Members of the public questioned the significant investment in this project when there were other issues to address in the town.Councillor Lees-Hamilton explained the funding of the toilets in Mirfield was a separate issue and the Town Council will run them in the future.One member of the public questioned the usage of the bridleway and the need for improvement.Councillors said this would be checked as part of the site visit.Councillors advised that cyclists could legally use this route and that details were still being worked up.Finally, it was agreed that as part of the site visit other local rights of way would be looked at and a representative of the Community Association would be invited to attend.

(h) The issue of parking in Kirkburton was raised and a discussion took

place regarding the issue of using the existing derelict garage site, it was agreed that although this would be complex it was worth looking into with local groups, including the Business Association.

(i) Finally, Parish Councillor Paxton advised the Committee that he

and other Parish Councillors would be meeting with the neighbouring Parish Council in relation to traffic speed and heavy goods vehicles and their impact on villages like Flockton.

8 Date of Next Meeting The date of the next meeting was agreed as Monday 18 November 2013

in Mirfield.It is hoped representation from the Traffic Police can be confirmed and a debate will be held regarding traffic speed and road safety.

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ACSV1 Contact Officer: Susan Ginty – Tel: 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – SPEN VALLEY

Tuesday 25 June 2013 Present: Councillor S Hall in the Chair

Councillors Alvy, D Hall, Kendrick, Lawson, A Pinnock, K Pinnock and Sheard

Apologies: Councillor Holmes 1 Welcome and Introduction The Chair welcomed everyone to the meeting. 2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting held on 26 March 2013 be

approved as a correct record. 3 Interests No interests were declared. 4 Admissions of the Public It was noted that all Agenda items would be considered in public session. 5 Deputations/ Petitions

There were no deputations or petitions. 6 Celebrating Community Achievements A photograph presentation highlighted some of the projects that have been

delivered by community groups with the support of Spen Valley Area Committee and Community First. Where present, community group representatives updated on progress and on the impact the initiatives have had, and thanked the committee and community first panels for their support.

Roberttown Community Association informed that the unsafe cooker has

been replaced and the kitchen has been refurbished. The building is now in daily use. Pre-school children have benefited from the resurfaced outdoor play area. The old facilities hampered developments. There is a big difference following the building refurbishment and play area improvements and centre bookings have increased.

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Heckmondwike Salvation Army fed back that the award enabled the installation of a platform lift to make the upper floor totally accessible to all, and allow extensive services to run from the building. The £19,784 award from the area committee was small in comparison with the contribution

raised for the overall building project costs which were around £300,000. With a grant from the Community First panel the children’s outdoor play area has also been improved with fencing. Gates have been installed and paving and planters will be done shortly.

St John’s Church had undergone building improvements to improve

access and extend community facilities. The grant had greatly improved the facilities which now enable a range of community activities.

The C3 Café was a new facility for vulnerable people. It was designed to

support carers with company, chat and coffee. Those involved in this project empathise with carers and understand their needs. Isolated carers can share information and network with others in a similar situation. The group would start on 10th July 2013.

The Cleckheaton Toddler Group received funding from Cleckheaton

Community First. The group researched and believe that there is a need in the area for this activity. The grant would enable purchase of equipment, and cover the initial start up rent. The toddler group would start on 10th September 2013.

Fan Woods Activity Centre building was run by the Scouts and used on a

weekly basis for a range of activities. There were on going renovations at the Frank Harris Training Centre which provided accommodation for residential experiences for children and young people.

The £1500 award from Cleckheaton Community First had enabled the

purchase of an industrial fridge and freezer. This was a valuable resource allowing camps of two hundred young people. Waterproof mattress covers had also been purchased. The centre was booked every weekend by groups from all over the area. The halls, toilets and kitchen had been decorated. Everything was done by volunteers. A trailer had also been purchased with the help of Liversedge and Gomersal Community First. Anyone who wished to have a look around the centre and the facilities on offer was invited to do so.

Civic Society, Savoy Square 10 year celebrations. A lot of people put in

hard work to deliver this event. It was held on the first Saturday in June alongside the Cleckheaton farmers market and this worked very well. There was an issue with the amplifier which affected performances. It brought people together and was well represented with Kirklees ramblers, Sustrans, Folk Festival, troops of dancers, St John’s Church and it was well attended. A hired smoothie making bike liquidised strawberries and bananas which were generously donated by a local supermarket.

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Spenborough Model and Experimental Engineers. The miniature railway

operated on the second and fourth Sunday of the month. Volunteers put in 5,300 hours last year maintaining the site and railway. Invitations were extended to local schools to enable children to experience a train ride. Revenue was generated by the railway. With Kirklees and Lottery funding, water, electric and a sewerage system had been installed. The building had been re-roofed, railway tracks relayed and the car park re surfaced. The railway was run on volunteer time. Probation services had been utilised recently.

Alongside other fundraising, Community First funding contributed to a

storage container for the railway carriages and materials – that was well on the day to being completed. The foundations had been dug out and a roof would go on shortly. The area committee funded the replacement of a locomotive which had been on loan. If the locomotive had not been funded the revenue would have been halved. The group also wanted to extend the facility to take people with a disability and that has now been made possible. Organisations linked to people with disabilities would be invited to an open day to enjoy the facilities. The cafe was open Wednesdays and Sundays and everyone was invited to go along to have a look at the facilities.

Cleckheaton Folk Festival - the area committee had supported the street

activities, theatre, dance etc. There were 50 individual events and a dozen free appearances in local cafes and bars, and sing-a-rounds giving everyone opportunities to enjoy music. There was a stage for budding performers hosted by professionals, giving new performers valuable experience. The festival had collaborated with the Chamber of Trade and Totally Locally. Everyone was invited to the festival to enjoy the spectacle on 5th, 6, 7th July. See the website. Programmes were now available.

Heckmondwike Floating Café- Graham Wiles of the Green Business

Network described the progress in achieving the floating café at Heckmondwike and the opportunities along the way for job creation. The lake had now been dug out, lined and filled. They had started building small pontoons for testing. The pontoons need anchor points. Seven multi national companies were working on this free of charge such is the potential.

Approved and accredited training courses were running. Spin offs has also

developed. Tern rafts for nesting birds have been launched at Royal Society for the Protection of Birds (RSPB) wetland. The Turn rafts has proved a good seller and a couple of people are now employed. Sixty pontoons will be encapsulated in concrete. The end result floating café would look similar to the photograph shown of a structure in Holland. This was the edge of a brand new industry starting in the United Kingdom to build affordable homes on flood planes.

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Paddock Community Trust was currently delivering information technology

support at the recently renovated Windy Bank community centre, funded by Liversedge and Gomersal Community First. Since February 2013 residents have been engaged and supported in learning how to use I pads, Skype, social media and to use computers to assist applying for job vacancies and any on line form filling etc. Anyone could attend the sessions. Other organisations that are interested in similar sessions running at their community venues are invited to contact Christina Simpkin at Paddock Community Trust.

Ukulele Project - this had been a successful 10 week project involving

around 34 older people living in 2 Kirklees Neighbourhood housing granges and other local residents. Some used the access bus to attend. Links have been made with local schools so there is intergenerational activity. Kirklees Music School has worked with Kirklees Neighbourhood Housing on this. All but one person wanted to carry on with sessions and feedback from the sessions had been really positive with comments such as ’It's good to know at our age, we can still learn’’, and ’’ would love to learn more. ‘’

Cleckheaton Methodist Church - a £1,793 Community First grant helped to

purchase folding tables and a storage trolley for the community hall, for use by several clubs using the centre. The tables were much lighter and easier to store which is a great help to the volunteers of all ages that are involved in setting out and packing away. Cleckheaton Methodist Church is undergoing refurbishment.

Heckmondwike Petanque- the original pitch enabled 30 people to play.

Now following funding for the extended pitch 60 people can play. The pitch was now well established in the park. The group also maintained the area and have put grass seed down and clean the pavilion. Heckmondwike Community First had also funded £500 for additional a gravel which has been laid by member volunteers. The Petanque Club had grown quickly to 54 members now. Visitors have included the Women’s Institute, French Circle, and others. Following the success of this site another terrain is being considered at Greenhead Park and by a tennis club in Mirfield. The pitch has helped to populate the Heckmondwike park and people regularly say it is nice to see the park being used.

Junk Percussion project started on 26th January and was run from

Cleckheaton Music Centre. It used junk in a creative way to make music. 31 people are involved between the ages of 2 and 60 plus years. There were regularly attending members and those that attend on an ad hoc basis. The group would play at the music school annual Summer concert on July 13th. Some have now started having musical instrument lessons e.g. one young person is now learning to play the drums. An invitation to attend the annual concert was extended.

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Heckmondwike Jujitsu was going well and involving lots of young people. Chapel Lane Heckmondwike- with £4,000 from the Area Committee this

area that was dumped on previously, had been cleared. When planting and grass was established it would be transformed.

West End Park- new bins and benches in a small but valuable green

space by Whitcliffe Mount School. Previously it had a bandstand, shelters and spectacular planting, but these had all gone. A couple of years ago, Friends of West End Park formed with the idea that if someone cared the rest of the community would begin to change. Around 200 people have been involved in tree planting. Thousands of bulbs have also been planted. The park was served by just one bench and two very old waste bins so in addition to tree-planting activities revolved around improving that. The group was granted £2,000 for bins and seats and the atmosphere of the park altered as a result of these being used. The next project involved laying paths and buying picnic benches. Further open days were being planned to involve the community.

Dewsbury Country Park Apprenticeship Scheme - next steps included a

landscaped entrance and car park, café and toilets (dependent on funding bids), access for all trail, self guided trails, picnic facilities, wetlands and ponds, and wildflower meadows. The Council ws now working with Kirklees College on an apprenticeship scheme where eight apprentices would learn a variety of skills.

West Yorkshire Drama Academy was founded as drama is no longer part

of the school curriculum but is really good for team work and building confidence. Initially acting classes were set up in Heckmondwike for young people to try something new. A performance was written by young people and staged at the Alhambra theatre in Bradford. The membership had gone from 15 to 70. Sixth formers from a local school had supported the project. In their gap year those students set up a touring theatre company. It was hoped to put on a dance and drama festival, anyone interested in should get in touch with Rebecca Foster.

New North Road and Knowler Hill ‘No Cold Calling Zone’had been

implemented and has been successful with less calls reported. Financial Fitness sessions were held during one of the area committee’s

earlier meetings and were really interesting. The area committee had funded a programme ready to run in local schools.

Blanket Hall Street Stalls had encouraged people into the market area and

added to the vibrancy of the Blanket Hall Street area. The presentation slides depicted a list of other examples of Community

First projects across the Spen Valley.

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All the community groups’ volunteers were thanked. Cllr Kath Pinnock highlighted that although funding was provided by the area committee and Community First, it is the volunteers that deliver the projects and make Spen Valley the special place it is.

A member of the public commented, that this was a tribute to what can be

achieved when people work together. Although the area committee is politically diverse, by working together all this has been achieved. The ukulele is a cheap instrument and not an expensive investment, the celebration day at Savoy Square was a fantastic day; all the schemes were excellent.

7 Spen Valley Area Committee Priorities

The grant criteria including the current area committee priorities, was circulated. People were invited to record comments on the priorities on flip chart paper stationed at 4 points in the hall.

Two questions were asked:

Are these the right priorities? What are your top 3 priorities? Responses would be collated. Revision to priorities will be considered at

the next meeting. 8 Area Committee Budget Report

The committee was given an update on the budgets which currently stand at revenue £32,735.54 and capital £104,211.39.

Revisions to existing grant criteria and priorities would be considered at

the next meeting. RESOLVED –

That the budget approvals made since the last meeting be noted:

(1) Discretionary grant of £300 revenue to Civic Society for Savoy Square 10 year celebrations.

(2) Fast Track Commission of £960 revenue to Kirklees Investment and

Regeneration service (Markets) for erection of market stalls for Blanket Hall Street, Heckmondwike at monthly markets.

9 Public Question Time

Members of the public did not raise any questions. 10 Dates of future meetings The Chair highlighted the schedule of dates for the next meetings outlined

in the agenda.

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ACSV2 Contact Officer: Susan Ginty - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – SPEN VALLEY Tuesday 20 August 2013 Present: Councillor Hall (Chair) Councillors, D Hall, Lawson, A Pinnock, K Pinnock, Sheard Apologies were received from: Councillors Alvy, Holmes, Kendrick 1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members

introduced themselves. 2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on

25 June 2013 be approved as a correct record. 3 Interests Councillor K Pinnock declared a pecuniary interest as a board member of

Yorkshire Water. Councillor A Pinnock declared an other interest as a board member of Kirklees Music School.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session. 5 Deputations/ Petitions There were no deputations or petitions. 6 Dewsbury and District Ramblers Association Centenary Walk Malcolm Haigh provided an update. There are six walks along a 28 mile

route. Countryside and historical features are highlighted along the route. All routes are accessible by public transport. The walk guides are proving very popular. The project has been delivered through fundraising efforts, area committee funding from several area committees, business contributions and voluntary work of the ramblers association. The launch was attended by over 100 people. The area committee was thanked for funding the project. The committee thanked Malcolm Haigh for all his hard work and enthusiasm.

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7 Services from Kirklees Rent Assist Team, Housing Options and

Kirklees Citizens Advice David Bennett Principal Manager in Kirklees Neighbourhood Housing Rent

Assist Team explained the impact of the welfare reform so far. David outlined the under-occupancy charge which is a reduction in housing benefit based on under occupying a property by one or two bedrooms against criteria set by the government. David outlined the criteria and explained the options available to tenants including staying in the tenancy and managing the shortfall, or moving. Support is available to those that choose to move and those that are experiencing issues with debt.

David outlined the arrears figures and numbers under occupying. The rent

assist team is offering more early intervention and debt advice; the Home Fit schemes helps people wishing to downsize; there are discretionary housing payments for those in difficulty; in partnership with Department for Work and Pensions there are two posts assisting people into the job market. Mutual exchange are also encouraged.

David responded to questions and explained that the under occupancy

can affect all groups of people of non-pensionable age on Housing Benefit. There have been no evictions in Kirklees. Eviction is last resort.

Kirklees Neighbourhood Housing is working to maximise rental income

and keep empty periods to a minimum. Kirsty Dickinson used an interactive true/false exercise to describe the

work of the Kirklees Citizens Advice service. Kirsty went on to outline some top thrifty money saving tips to maximise income; cancel unnecessary direct debits, switch utility suppliers to get the best deal; reduce energy and petrol consumption; consider water meter installation; pay off debts before saving; hire purchase is not value for money; shop around and beware doorstep energy provider sales; current energy suppliers will often reduce tariffs if contacted; and enquire about special services and discounts that are available for priority and vulnerable customers.

8 Spen Valley Area Committee Priorities and Grant Criteria At the previous area committee meeting people were invited to record

comments on the existing area committee priorities on flip chart paper stationed at 4 points in the hall. Responses were collated and included in the agenda papers at item 8 (priorities and grant criteria).

RESOLVED The area committee agreed to adopt the same priorities in 2013/14.

(a) Enhancing life chances for children young people – raising aspiration, facilities, activities, attainment, family support

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(b) Crime and community safety – making Spen Valley safer (c) Environment – making the Spen Valley cleaner and more attractive (d) Health – improving health in Spen Valley and health and wellbeing

needs of older people (e) Highways and public transportation – making the area better

connected (f) Regeneration – vibrant town and small centres, employment,

learning and access to services

Grant criteria 2013/14 were approved 9 Budget Report Budget Balance Revenue: £32,806.54 Capital: £104,370.37

Discretionary Grant REVENUE £179.00 Oakenshaw History Project – publication of old

newspaper articles. Approved 9 July 2013

Underspend return to budget REVENUE – Interfaith Council Jubilee Event – event cancelled £250 return to budget]

CAPITAL – Roberttown Community Centre was successful in a SITA award of £24,582. The Area Committee previously agreed an 11% award up to a maximum of £2,863. The confirmed contribution required is £2,704.02 - £158.98 therefore to return to budget.

RESOLVED (1) That the following revenue spending be approved:

(a) £6,387 Community Ukulele Groups in Spen Valley (b) £4,800 Girls Group granted subject to conditions recommended in

the report. Website costs (£300 of the £5,100 requested) were not awarded, as other social media and webportals are freely available.

(2) That the following capital spending be approved:

(a) £14,920 Safeguarding Open Spaces. It was proposed that there be local consultation with residents around the proposed sites to ensure the proposals are acceptable.

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(b) up to £2,000 for Friends of West End Park – pathway forming a circular route. Capital to be released on the advice of final costs by Kirklees Parks and Open Spaces

10 Public Question Time A member of the public asked when Cleckheaton Town Hall clock would

be fixed. A timescale could not be given. Heckmondwike clock has also been reported as faulty.

9 Dates of Future Meetings The next meeting will take place on Thursday 10 October 2013.

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HWB4 Contact Officer: Tish Barker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 26 September 2013 Present: Councillor Mehboob Khan (in the Chair) Councillor Cath Harris Councillor Robert Light Councillor Molly Walton Councillor Linda Wilkinson Alison O’Sullivan – Director for Children and Adults Carol McKenna – Greater Huddersfield Clinical Commissioning Group Dr David Kelly – North Kirklees Clinical Commissioning Group Dr Judith Hooper – Director of Public Health Rory Deighton – Healthwatch Dr Paul Wilding - Greater Huddersfield Clinical Commissioning Group Dr Steve Ollerton - Greater Huddersfield Clinical Commissioning Group Invited Observers: Stephen Eames – Mid Yorkshire Hospital Trust Chief Superintendent Tim Kingsman Robert Flack – Locala 34 Chair’s announcements The Chair noted that a request had been received from the Wakefield and

Kirklees Joint Health Overview and Scrutiny Committee in relation to its work in reviewing the Meeting The Challenge consultation on the Mid Yorkshire Hospitals NHS Clinical Services Strategy.

RESOLVED – That a letter would be drafted in response to the Wakefield

and Kirklees Joint Health Overview and Scrutiny Committee on behalf of the Kirklees Health and Wellbeing Board.

35 Membership of the Board/Apologies Apologies for absence were received from Adrian Lythgo, Chris Dowse

and Dr Farhad Kohi. 36 Minutes of Previous Meeting The Board considered the minutes of the meeting held on 29 August 2013. RESOLVED – That the minutes of the meeting held on 29 August 2013 be

approved as a correct record.

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37 Interests RESOLVED – No interests were declared. 38 Admission of the Public The Board determined that all issues would be considered in public

session. 39 Deputations/Petitions There were no deputations or petitions presented to the Board. 40 Public Question Time There were no public questions asked at the Board Meeting. 41 Clinical Commissioning Groups’ Feedback on Assurance Process Carol McKenna, Chief Officer, Greater Huddersfield Clinical

Commissioning Group (GHCCG), reported that the Assurance Policy was based around five key areas: Quality, NHS constitution, Outcomes, Finance and Issues around Development. The full written report for GHCGG would be available publically in the near future.

Dr David Kelly, Clinical Lead from North Kirklees Clinical Commissioning Group (NKCCG), informed the Board that NKCCG was awaiting the final draft.

The Board were informed that the Assurance Process was still ongoing and reports would be presented to the Board in the future with more detail.

RESOLVED – That update on the Clinical Commissioning Groups’

feedback on the Assurance Process be welcomed and the information contained in the update be noted.

42 NHS England’s Call to Action The Board received a presentation from Andy Buck, Director (West

Yorkshire), NHS England, on the NHS Call to Action, a programme of engagement that would allow everyone to contribute to the debate about the future of health and care provision in England. Views, data and information would be used by clinical commissioning groups, NHS England and partners to develop 3-5 year commissioning plans setting out NHS England’s commitments to patients and how services would improve.

The report explained that there were a number of trends that threatened

the sustainability of our health and care systems: an ageing society, a rise in long-term conditions, lifestyle risks among young people and rising expectations. These trends, combined with the increasing costs of providing care and limited financial resources posed significant challenges.

The report noted that the focus would be on who uses the NHS most,

especially noting nearly two-thirds of the people admitted to hospital were over 65.

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The Board was informed that a wide range of potential options needed to

be considered, however three options were not for consideration: Do nothing: Assume increased funding: Cut or charge for fundamental services or ’privatisation’. It was noted that if services continued to be delivered in the same way as now, this would result in a funding gap which could grow to £30bn between 2013/14 to 2020/21.

It was noted that it would not be possible to have the same timescale for

‘Call to Action’ nationally and that Health and Wellbeing Boards should set a time scale for this, it was suggested to look towards Spring 2014.

One of the main challenges raised by the board was the moving of finance

around the system in a strategic and consistent way, with the recognition of the ongoing two CCG transformation programmes, the Council’s financial position and the Integrated Transformation Fund. It was noted that there was a collective will to achieve this through transparent and challenging dialogue.

The Board noted that ‘Call to Action’ would provide an opportunity to

inform the public and engage them in conversation and to act as a delivery vehicle for the strategic review.

There was concern registered by the Board concerning the funding

formula and loss of money from the Kirklees area. It was advised that representation to the Director and Chair of NHS England should be made.

RESOLVED – That the report regarding NHS England’s Call to Action be

welcomed and the Board’s involvement in responding to the challenges faced by the NHS be noted.

43 Raising Quality across Health and Social Care Economy – Francis

and Winterbourne reports Deborah Turner, Head of Quality and Patient Safety for North Kirklees

Clinical Commissioning Group, updated the Board on the response by North Kirklees Clinical Commissioning Group (NKCCG) and Greater Huddersfield Clinical Commissioning Group (GHCCG) to the publication of the Francis inquiry and progress against the five key themes:

Patient and public insights GP insights and Quality alerts Provide Assurance Health and Social Care Strategic Review Quality Assurance Quality Dashboard The Board was informed of areas of development such as patient safety

walkabouts, and the work with Healthwatch on a mechanism to share information.

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Vicky Dutchburn, Head of Business Planning for GHCCG, informed the board that the key milestones in the Winterbourne View Joint Improvement Programme had been met.

RESOLVED – (1) That the information contained in the report regarding consideration of

the Francis and Winterbourne reports in light of raising quality across the Health and Social Care economy be noted.

(2) That a six monthly update would be received by the Board on the

progress against the Francis Inquiry Implementation Plan for NKCCG and GHCCG.

(3) That a quarterly update would be received by the Board on progress

against the Winterbourne View Joint Improvement Programme. 44 Draft Commissioning Structure to support Integrated

Commissioning. The Board received details of the draft proposal for refreshing the joint

planning arrangements required to deliver the board’s ambition for integrated commissioning.

Iain Baines, Strategic Transformation Manager, Kirklees Council,

described the proposed infrastructure and terms of reference required to deliver a ‘single approach’ to commissioning across Kirklees. The report informed the board that the proposed infrastructure and terms of reference provided joint planning arrangements required to deliver:- joint planning and governance arrangements, best use of collective resources: reduce duplication and the delivery of the required cost efficiencies through a joined up approach.

RESOLVED – That the report on the Draft Commissioning Structure to

support integrated commissioning and the content contained in the report be noted and approved.

45 Kirklees Food Strategy – Sustainable Food Cities Programme Tony Cooke, Head of Health Improvement, Kirklees Council, informed the

board members about the sustainable Food cities programme and outlined the draft Kirklees Food Charter required as part of the Sustainable Food Cities programme.

The report noted that Kirklees was one of the 12 districts chosen as a

founder member of the Sustainable Food Cites network after being selected from a shortlist of 30. The Board was informed that the Sustainable Food Cities approach was about getting public, private, voluntary and community organisations to work together to develop a joint vision for health and sustainable food in their area. Funding would be available (c. 75k over 3 years) from the Esme Fairburn Foundation to six areas that could demonstrate advanced thinking, via delivery of an effective strategy and the evidence based interventions that are required.

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RESOLVED – (1) That the ongoing progress made in developing ‘From the Farm to Fork,

the Kirklees Good Food Strategy’, be noted. (2) That Kirklees making the final 12 of the National shortlist to become a

Sustainable Food City be noted. (3) That the draft Kirklees Food Charter and the application to be one of

the final six districts be supported and approved.

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HWB5 Contact Officer: Tish Barker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 31 October 2013 Present: Councillor Mehboob Khan (in the Chair) Councillor Cath Harris Councillor Robert Light Councillor Linda Wilkinson Alison O’Sullivan – Director for Children and Adults Carol McKenna – Greater Huddersfield Clinical Commissioning Group Chris Dowse – North Kirklees Clinical Commissioning Group

Dr Judith Hooper – Director of Public Health Rory Deighton – Healthwatch Vanessa Stirum - Greater Huddersfield Clinical Commissioning Group Invited Observers: Keith Smith – Kirklees Council

Gillian Laurence – NHS England Dawn Stephenson – SW Yorkshire Partnership NHS Foundation Trust Catherine Riley – Calderdale and Huddersfield NHS Foundation Trust Chris Reeve - Locala 46 Chair’s announcements The Chair welcomed Vanessa Stirum to the Board. 47 Membership of the Board/Apologies Apologies for absence were received from Adrian Lythgo, Damian Riley,

Dr Steve Ollerton and Dr David Kelly 48 Minutes of Previous Meeting The Board considered the minutes of the meeting held on 26 September

2013. RESOLVED – That the minutes of the meeting held on 26 September

2013 be approved as a correct record. 49 Interests RESOLVED – No interests were declared. 50 Admission of the Public The Board determined that all issues would be considered in public

session.

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51 Deputations/Petitions There were no deputations or petitions presented to the Board. 52 Public Question Time There were no public questions asked at the Board Meeting. 53 Kirklees Health Protection Board

Judith Hooper, Director of Public Health, Kirklees Council, updated the Board on the work of the Health Protection Board, which reports to the Health and Wellbeing Board. The report noted the scope of the areas covered as: 1) Environmental Hazards and Communicable Diseases: 2) Emergency Planning: Resilience and response: 3) Immunisation: 4) Infection Prevention and Control: 5) Screening: 6) Sexual Health: 7) TB. The following were highlighted to the Board:

Immunisation

There had been a major catch up campaign under the Immunisation workstream in regards to Measles, Mumps and Rubella (MMR) and Kirklees had achieved the 95% uptake in first dose MMR.

Screening

There were 11 screening programmes, although there were concerns around the lack of uptake for breast and cervical screening.

Sexual Health Kirklees had relatively high rates of late diagnoses HIV and training had been provided to GPs to raise awareness of the consequences of late diagnosis. Recent changes in commissioning responsibilities had implications on funding levels of services, whereby the savings resulting from investment in preventive activities was not coming back to the organisation that commissioned those activities. An example of this was the drop in both termination of pregnancy and teenage pregnancy , which would impact across the services providing contraception and termination services.

TB It was reported that a report on TB had been presented to Kirklees Council Scrutiny Panel.

The Board were informed of the exception report on the increase of non-rubella immune women and the importance for screening all pregnant women.

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Assurances were given to the Board regarding Emergency Planning procedures across organisations and members of the Board were made aware of an imminent training exercise, as well as strategic and practical rotas already in place. RESOLVED - That the Board received and noted the update on the work of its subcommittee, The Health Protection Board.

54 Healthwatch Kirklees Update October 2013 Rory Deighton, Director of Healthwatch Kirklees, updated the Board on the development of Healthwatch Kirklees. The Health and Wellbeing Board noted that Healthwatch Kirklees was in place with a staff of five people and the organisation’s Trustee Board was made up of representatives from seven charities with more trustees being recruited.

The Board were informed that Healthwatch Kirklees had attended over 50 patient forums, user groups, partnership boards and forums and had collected comments, views, opinions from meetings, emails, telephone calls and social media contacts. Information from consumers was being used to identify themes and trends and to understand issues being raised. The Board noted that Healthwatch was keen to build positive and professional relationships with all partners and maintain open constructive dialogue to work together to solve solutions and change services for the better for the people of Kirklees.

It was noted that a Data Sharing Protocol would be introduced across the Council and both Clinical Commissioning Groups to give Healthwatch Kirklees transparent access to patient feedback in their respective organisations. Members of the Board raised a number of issues and were advised that Healthwatch’s intention was to work with organisations to find solutions and solve problems but would challenge organisations if all opportunities had been explored. It was noted that young and vulnerable people in the area were being engaged in giving feedback. The Board welcomed the work of Healthwatch and encouraged the sharing of intelligence and data in order to receive early warning on issues and themes emerging. Rory Deighton informed the Board of the work being carried out with organisations around the closure of Princess Royal in order to ensure services are reconfigured with the needs of the community in mind.

RESOLVED- (1) That the Board welcomed and noted the update on the development of Healthwatch Kirklees.

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(2) That the Board supported the principle that patient and user feedback would be shared with Healthwatch Kirklees and Chief Officers would work together to agree a Data Sharing protocol.

55 Implementing the Joint Health and Wellbeing Strategy (JHWS) –

quarterly update. The Board received an update on the progress of the Joint Strategic Needs Assessment (JSNA) priorities and the system change workstreams of the Joint Health and Wellbeing Strategy implementation. Judith Hooper, Director of Public Health, Kirklees Council reported on workstreams that had been designed to enable behaviour change that reflected the JHWS core principles and themes for action both organisationally and individually cross the partnership. The JHWS strategic thinking framework assessment tool had been used to assess many key strategies and plans to ensure that they reflected the JHWS. Next steps would include embedding the JHWS in new integrated commissioning arrangements across the partnership and ensuring the Strategic Thinking Framework was used within the comprehensive Spending Review to refocus new ways of working. The report noted four key issues identified from the JSNA for 2013-15: Emotional Health and Wellbeing: Food: Alcohol: Learning and Skills. Judith Hooper explained the importance of the work around emotional health and wellbeing, especially developing the self-care ‘hub’ designed to deliver tools and resources that would help people to better self- manage the impact of long term health condition/s. The Board noted that Kirklees was not successful in becoming a Sustainable Food City but was still part of the network. There was still productive work ongoing with food producers, co-ops, retailers and schools across the Borough. It was reported that the Alcohol Summit in September 2013 had been successful and a range of actions had been identified by partners to enable culture change, increase awareness, prevention and early intervention and support recovery. Further steps would include progress on work with Licensing to ensure Public Health fulfils its role in relation to the 2013 Licensing Act. Cllr Cath Harris highlighted the proactive work around Learning Skills including the national targets that have been set to increase the number of eligible 2 year olds accessing free early education and care. The Board was informed that the national target for this was 40% by September 2014 and the percentage would be higher in Kirklees. Work was underway to identify gaps in provision and this included working closely with schools.

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It was reported that support to 14-19 year olds to achieve full participation and achievement at age 18 was ongoing with new study programmes introduced from September 2013. Post 16 training providers had reported that recruitment had been extremely positive with increased interest in vocational areas such as health and social care, business and engineering. The Board noted that the first meeting of the Kirklees Community Learning Trust (CLT) had taken place in September 2013. CLT had launched its first joint staff and volunteer development event which had enabled staff from across the Council, Kirklees College and the voluntary sector to share their expertise with the feedback being used to plan for future activity. RESOLVED - That the board welcomed and noted the update on the progress of the JSNA priorities and the system change workstreams of the Joint Health & Wellbeing Strategy implementation.

56 Updating the Kirklees Joint Health and Wellbeing Strategy

Judith Hooper, Director of Public Health, Kirklees Council, informed the Board that in updating the Kirklees Joint Health and Wellbeing Strategy (JHWS) it had been recognised that the strategy to be refreshed and reviewed and to be clearer and more succinct. The Strategic Thinking Framework, at the heart of the JHWS needed to be reviewed to ensure it would enable the Board to influence the whole system, including organisation development issues and financial issues, as well as the delivery of effective health and social care services. It was noted that a small working group had been identified to work on this and it would be brought back to the Board in future. RESOLVED - (1) That the Board approved the process for refreshing the JHWS.

(2) That the Board agreed to review progress with updating the JHWS at the HWB meeting in February, with a view to the updated JHWS being presented to the April Board meeting for approval.

57 Commissioning structure to support integrated commissioning.

The report detailed the finalised joint planning arrangements to deliver its ambition for Integrated Commissioning. It was noted that the Memorandum of Understanding for an Integrated Commissioning Approach was the partnership agreement between North Kirklees Clinical Commissioning Group, Greater Huddersfield Clinical Commissioning Group and Kirklees Council, to develop an approach to integrated commissioning arrangements for Adults’ and Children’s and Social Care and Public Health.

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The Board noted the Integrated Commissioning Function would provide the mechanism for the Health and Wellbeing Board to deliver its responsibilities with respect to the Integration Transformation Fund and work was already underway to set up the Integrated Commissioning Groups as detailed in the report.

RESOLVED - That the Board welcomed and noted the finalised joint planning arrangements to deliver the ambition for Integrated Commissioning.

58 Kirklees Safeguarding Adults Board 2012/13 Annual Report

Keith Smith, Assistant Director for Commissioning and Health Partnerships, Kirklees Council, presented the 2012/2013 Kirklees Safeguarding Adults Board Annual Report to the Board. The board was informed that the core purpose was to protect those adults who were vulnerable and to promote an environment where abuse is prevented. The importance of intervention and prevention was emphasised and reference to a campaign challenging early signs prior to development of abuse was made. Reference was made to the increased number of alerts in Kirklees year on year which demonstrated the impact of the effective work done by the Safeguarding Board to make people aware of reporting allegations of adult abuse. The Board noted the joint policy and procedures for adult safeguarding which had been signed off by the five West Yorkshire Safeguarding Adults Boards, a project which Kirklees Safeguarding Adults Board had taken a lead role in. The Learning and Development programme had been effective and had involved working with partner agencies to ensure that staff and volunteers at all levels had appropriate knowledge and competencies. It was noted that in some community areas there was still scope to continue to raise awareness and develop relationship with service users and carers groups including BME groups. The Board noted a future meeting with the various agencies involved to consider a way forward in collating information regarding safeguarding adults’ issues. RESOLVED (1) That the Board welcomed and received the Kirklees Safeguarding Adults Board 2012/13 Annual Report. (2) That the Board would receive regular updates from the Kirklees Safeguarding Adults Board.

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59 Funding Transfer from NHS England to Social Care in 2013/14 Keith Smith, Assistant Director for Commissioning and Health Partnerships, Kirklees Council, informed the Board about the arrangements for the transfer of funding from the NHS to support social care in 2013/14. This would be via a Section 256 agreement between the Council and the NHS. NHS England would monitor expenditure of the transfer funding and Local Authorities would have to ensure that NHS England had access to timely information on how the funding would be used locally against the overall programme of adult social care expenditure and the overall outcomes against the plan.

RESOLVED - That the Board noted the information given in the report and delegated the authority to agree and sign-off the final Section 256 agreement to the Director of Resources and the Assistant Director for Commissioning and Health Partnerships in consultation with the Chair an

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LSC2 Contact Officer: Jenny Bryce-Chan Tel. 01484 221000

KIRKLEES COUNCIL

LICENSING AND SAFETY COMMITTEE

Tuesday 24 September 2013 Present: Councillor Hussain in the Chair Councillors Dodds, S Hall, P Scott, Bellamy, Richards, Sokhal, Ridgway, Stubley, Brice and Hardcastle Apologies Councillors Ward, C Smith and Palfreeman 1 Membership of the Committee Councillor Bellamy substituted for Cllr Palfreeman. 2 Minutes The minutes of the meetings of the Committee held on 26 March and 22

May 2013 were approved as a correct record. 3 Interests No interests were declared. 4 Admission of the public The Committee considered the question of the exclusion of the public and

determined that all the items be taken in public session. 5 Deputations/Petitions No deputations or petitions were received. 6 Public Question Time No questions were asked. 7 Taxi and Sex Shop Licensing Fees The Committee considered a report seeking approval to determine new

fees for discretionary licensing fees for taxi and private hire and sex shop licensing.

The submitted report indicated that the Council periodically reviews

licensing fees and the proposals were to increase all discretionary fees covering taxi and private hire licensing by 3.5%; and reduce the licensing fees for sex establishment from £2,275 to £750.

The report indicated that due to an existing and anticipated decrease in

compliance/enforcement costs during the next licence period, the Licensing Service had reviewed the current sex shop licence fees. The

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review of fees would ensure that the fees would adequately reflect the costs associated with processing, administration and compliance of the licensing regime.

The Committee considered at appendix 1 to the submitted report a table

which contained the current and the proposed charges. The fees relating to the Operator’s licence is split into 2 categories, operators with less than 3 cars and operators more than 3 cars.

The report stated that some, but not all of the relevant statutory provisions

require that where it is proposed to revise Licensing Fees and Charges, the Council is required to publish a notice of its intention and afford a reasonable time for representations to be made and considered before proceeding. The Committee was advised that no representations had been received.

A discussion ensued about licensed vehicle approaching the 10 year age

limit. The committee felt that consideration should be given to introducing pro-rata licence fees for such vehicles.

RESOLVED: (1) That approval be given to an increase across all discretionary fees

covering taxi and private hire licensing. (2) That consideration be given to introducing fees on a sliding scale for

operators with more than 3 vehicles. (3) That approval be given to introducing pro-rata licence fees for vehicles

approaching their 10 year age limit. (4) That approval be given to the revised fees for the licensing of sex

shops. 8 Scrap Metal Dealers Act 2013 The Committee considered a report seeking approval for the process for

the determination of the relevant fees that will be charged for applications made under the provisions of the Scrap Metal Dealers Act 2013 which comes into force on the 1st October 2013.

The Committee was advised that the aim of the legislation is to revise the

regulatory regime for scrap metal dealing and vehicle dismantling and to give the Police and Local Authorities more powers to refuse and revoke licences as well as greater rights of entry and inspection.

The new Act requires more detailed information to be submitted on

application and will allow the Local Authority to set a fee. The fee may be set locally and must be set at cost recovery of considering and determining the application. Guidance issued by the Secretary of State, stipulates that income from licence fees can only be used to pay for the costs of carrying out the licensing process and must not exceed those costs.

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The Committee considered at appendix 3 to the submitted report a table

which contained the proposed licence fee charges calculated to cover the administrative time and materials involved in considering applications. The fees would also include the cost of officers carrying out compliance and enforcement checks of Scrap Metal Dealers within the district.

RESOLVED: That approval be given to the licence fee applicable for a Scrap Metal

Dealer as detailed in the submitted report. 9 Horse Drawn Hackney Carriage The Committee considered a report seeking approval of a draft policy for

the licensing of Horse Drawn Hackney Carriage vehicles and drivers. The Licensing Department had received an application to licence a Horse

Drawn Hackney Carriage and the Council did not have a policy in place to refer to. A draft policy had been prepared and appended to the submitted report for consideration by Committee.

The Committee was advised that minor amendments to the policy would

be necessary on an on-going basis and a request was made that the Licensing Manager should have delegated authority to implement any minor amendments necessary.

RESOLVED: (1) That approval be given to the draft policy with the inclusion of

information relating to appropriate rest breaks for horses following consultation and advice from a veterinary surgeon.

(2) That future amendments to the agreed policy be delegated to the

Licensing Manager.

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SMC5 Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE

Tuesday 29 October 2013 Present: Councillor Patrick (in the Chair) Councillors Burke, D Firth, Kendrick, Rowling, Sims and Stewart-Turner 22 Minutes of Previous Meeting The Minutes of the meeting held on 1 October 2013 were submitted and

approved as a correct record. 23 Interests There were no interests declared. 24 Admission of the Public The Committee determined that all items would be considered in public

session. 25 Lead Member Reports The Management Committee received reports from the four Scrutiny Lead

Members on the progress of Panel work programmes during the 2013/14 municipal year.

Councillor Burke highlighted the work that the Children and Young

People’s Scrutiny Panel had undertaken in respect of Child and Adolescent Mental Health Services, including how the newly commissioned two tier service was operating. Councillor Burke also explained that the Panel had established a task group to look into bereavement support for children and young people in school. Initial enquiries had revealed that there were different approaches across schools, with some schools having a bereavement policy in place while others did not. The Educational Attainment and Safeguarding Performance Sub Group was also continuing to receive performance information on a quarterly basis.

Councillor Ken Sims updated on the work of the Development and

Environment Scrutiny Panel, outlining work that had been undertaken in relation the town centre strategy and 20 miles per hour speed limits. Councillor Sims also informed the Management Committee on the petition hearing that his Panel had undertaken in October.

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Councillor Firth updated the Committee on the work of the Resources Scrutiny Panel, which included ongoing work looking at customer service centres approach and the Asset Disposal Strategy. It was noted that the Panel had agreed to pick up work on the Customer Service Strategy in March 2014 which would include a review of progress of the Channel Shift Strategy and an update on developing the ‘Digital Council’.

Councillor Viv Kendrick informed the Panel that the Well Being and

Communities Scrutiny Panel had been undertaking work in relation to the Care Quality Commission report into Clairemont House. This had included receiving evidence from Council officers but also undertaking a visit to the home and talking to family and relatives about their experiences of the services offered. Councillor Kendrick also provided an update on a number of the NHS reviews that the Panel was currently monitoring including the relocation of services from Princess Royal Community Centre and the Calderdale and Huddersfield Health and Social Care Strategic Review.

The Management Committee noted that the final report of the Sexual

Health Task Group was currently being consulted on and the Scrutiny Panel had established a new task group to look at issues around tuberculosis in Kirklees.

RESOLVED – That the update reports of the four Scrutiny Lead Members

on the progress made in delivering the Scrutiny work programme, be received and noted.

26 Health Scrutiny The Overview and Scrutiny Management Committee considered an

update on the work currently being undertaken through the use of statutory health powers in relation to the scrutiny of local health services in Kirklees.

The report updated on the work of the Joint Health Overview and Scrutiny

Committee into the reconfiguration of services delivered by Mid Yorkshire Hospitals Trust, which had recently concluded its work. It was noted that on 9 October the Committee had agreed that it had concerns about the proposals and therefore made a formal referral to the Secretary of State for Health to request that an independent review into the proposals and consideration of the concerns raised by the Joint Committee.

The report also provided the current position regarding the National

Cardiac Services Review and the proposals to relocate services currently delivered from the Princess Royal Health Centre in Huddersfield.

The Committee noted that the Well Being and Communities Scrutiny Panel

had also been receiving updates from Greater Huddersfield Clinical Commissioning Group and Calderdale and Huddersfield NHS Trust on the ongoing development of proposals to reconfigure services provided by the Trust. To date the Scrutiny Panel had not determined whether the proposals constituted a significant variation.

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RESOLVED – That the update on Health Scrutiny currently being undertaken in Kirklees be welcomed and noted.

27 Date of Next Meeting It was noted that the next meeting of the Committee would be held on

Tuesday 26 November 2013 and issues to be discussed would include an update on social value and welfare reforms.

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PHC2 Contact Officer: Andrea Woodside Tel. 01484 221000

KIRKLEES COUNCIL

PLANNING AND HIGHWAYS COMMITTEE

Thursday 10 October 2013 Present: Councillor C Smith (in the Chair) Councillors E Firth, Lyons, A Pinnock, Rowling, C Scott, Sokhal, Stubley,

Ward and Wilkinson 1 Membership of the Committee Councillor Stubley substituted for Councillor Akhtar. Councillor C Scott substituted for Councillor S Hall. Councillor Rowling substituted for Councillor Preest. 2 Minutes of Previous Meetings RESOLVED – That the Minutes of the Meetings held on 26 November

2012 and 22 May 2013 be approved as a correct record. 3 Interests and Lobbying There were no declarations of interest or lobbying. 4 Admission of the Public It was noted that all items would be considered in public session. 5 Deputation/ Petitions No deputations or petitions were received. 6 Public Question Time No questions were asked. 7 Application 2012/ 93087 - Extension to Time Limit To Previous

Permission 2008/ 90695 for Outline Application for B1 (A,B) and B2 use within a Continuing Care Retirement Community and Ancillary A1use together with means of Access, Landscaping and change of site levels at Land at Leeds Road/ Slipper Lane/ Taylor Hall Lane, Mirfield.

(Under the provisions of Council Procedure Rule 37, the Committee received representations from Robert Halstead (on behalf of Mirfield Town Council) and Ian Bath (Applicant’s Agent)).

The Committee were asked to consider an application to extend the time

limit pursuant to Planning Permission 2008/ 90695 – an Outline

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Application for B1 (ABC) and B2 use within a Continuing Care Retirement Community and Ancillary A1 use together with means of access, landscaping and change of site levels. It was noted that, if approved, the application would represent a departure from the provisions of the Unitary Development Plan.

The report advised that the application had been considered by the

Planning Sub Committee (Heavy Woollen Area) on 26 September 2013, whereby the Sub Committee had resolved to refer the application to this Committee with a recommendation of approval, subject to the imposition of conditions. The Committee considered the report considered by the Sub Committee, which was appended to the report.

RESOLVED – That authority be delegated to the Director of Place, subject

to the Council and the applicant entering into a deed of variation to the existing section 106 obligation to secure the highway mitigation measures set out in this report and to secure a ‘ksez’ contribution and compliance with the requirements of the submitted travel plan, to thereafter issue the decision notice subject to the imposition of all necessary and appropriate conditions including the following:

(1) Approval of the details of the layout, appearance of the buildings, scale

and the landscaping of the site (hereinafter called ‘the reserved matters’) shall be obtained from the local planning authority in writing before the relevant part of the development is commenced.

(2) Plans and particulars of the reserved matters referred to in condition 1

above, relating to layout, appearance of the buildings, scale and the landscaping of the site shall be submitted in writing to the Local Planning Authority and the development shall be carried out in full accordance with the approved plans.

(3) Application for approval of reserved matters shall be made to the Local

Planning Authority before the expiration of three years from the date of this permission.

(4) The development hereby permitted shall be begun either before the

expiration of three years from the date of this permission, or before the expiration of two years from the date of approval of the last of the reserved matters approved, whichever is the latter.

(5) No development shall take place until a scheme detailing the phasing

for the implementation of the development has been submitted to and approved in writing by the Local Planning Authority. The development shall be implemented in accordance with the approved scheme.

(6) No development to construct the Class B1 (a), (b), (c) or Class B2 units

hereby approved shall take place until a scheme detailing the arrangements and specification for the provision of the roundabout as shown on drawing no 0621/GA/09 Revision D has been submitted to and

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approved in writing by the Local Planning Authority. The aforementioned units shall not be occupied until the works for the roundabout have been completed in accordance with the approved scheme.

(7) No development to construct the Continuing Care Retirement

Community (CCRC) shall take place until a scheme detailing the arrangements and specification for the provision of the junction from Leeds Road to the proposed Continuing Care Retirement Community as shown on drawing no 0621/GA/09 Revision D has been submitted to and approved in writing by the Local Planning Authority. The CCRC shall not be occupied until the works have been completed in accordance with the approved scheme.

(8) No development shall take place until a scheme detailing the

arrangements and specification for the provision of the junction improvement to the junction of Leeds Road, Sunnybank Road and Child Lane as shown on drawing no 0621/SK/12 Revision G has been submitted to and approved in writing by the Local Planning Authority and the works have been completed in accordance with the approved scheme.

(9) No development shall take place until a scheme detailing the

arrangements and specification for the provision of the pedestrian/ cycle facility to Leeds Road as shown on drawing no 0621/GA/09 Revision D has been submitted to and approved in writing by the Local Planning Authority. Before any building is occupied the works shall be completed in accordance with the approved scheme and shall thereafter be retained.

(10) Before development commences a report specifying the measures to

be taken to protect the occupants of nearby noise sensitive premises from noise from the proposed development shall be submitted to and approved in writing by the Local Planning Authority. The report shall include:

* an assessment of noise emissions from the proposed development. * details of background and predicted noise levels at the boundary of

the proposed development. * a written scheme of how the occupants of the nearby noise

sensitive premises will be protected from noise from the proposed development with noise attenuation measures as appropriate.

The development shall not be brought into use until all works comprised

within the measures specified in the approved report have been carried out in full and such works shall be thereafter retained.

(11) Before development of the Continuing Care Retirement Community

commences a report specifying the measures to be taken to protect occupiers of the continuing care retirement community from noise from road traffic on Leeds Road shall be submitted to and approved in writing by the Local Planning Authority.

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The report shall

(i) Determine the existing noise climate (ii) Predict the noise climate in gardens (daytime), bedrooms (night-

time) and other habitable rooms of the development (iii) Detail the proposed attenuation/design necessary to protect the

amenity of the occupants of the new residences (including ventilation if required).

No part of the CCRC development shall be occupied until all works

specified in the approved report have been carried out in full and such works shall be thereafter retained.

(12) Development shall not commence until a Phase II Intrusive Site

Investigation Report has been submitted to and approved in writing by the Local Planning Authority.

(13) Where site remediation is recommended in the Phase II Intrusive Site

Investigation Report approved pursuant to condition 13 development shall not commence until a Remediation Strategy has been submitted to and approved in writing by the Local Planning Authority. The Remediation Strategy shall include a timetable for the implementation and completion of the approved remediation measures.

(14) Remediation of the site shall be carried out and completed in

accordance with the Remediation Strategy approved pursuant to condition 14. In the event that remediation is unable to proceed in accordance with the approved Remediation Strategy or contamination not previously considered (in either the Preliminary Risk Assessment or the Phase II Intrusive Site Investigation Report) is identified or encountered on site, all works on site (save for site investigation works) shall cease immediately and the Local Planning Authority shall be notified in writing within 2 working days. Works shall not recommence until proposed revisions to the Remediation Strategy have been submitted to and approved in writing by the Local Planning Authority. Remediation of the site shall thereafter be carried out in accordance with the approved revised Remediation Strategy.

(15) Following completion of any measures identified in the approved

Remediation Strategy or any approved revised Remediation Strategy a Validation Report shall be submitted to the Local Planning Authority. No part of the site shall be brought into use until such time as the remediation measures for the whole site have been completed in accordance with the approved Remediation Strategy or the approved revised Remediation Strategy and a Validation Report in respect of those remediation measures has been approved in writing by the Local Planning Authority.

(16) If, during development, contamination not previously identified is

found to be present at the site then no further development shall be carried out until the developer has submitted, and obtained written approval from

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the Local Planning Authority for, an amendment to the remediation strategy detailing how this unsuspected contamination shall be dealt with.

(17) No development shall take place until a surface water drainage

scheme for the site, based on sustainable drainage principles and an assessment of the hydrological and hydro geological context of the development, has been submitted to and approved in writing by the Local Planning Authority. The development shall be completed in accordance with the approved scheme and no part of the development shall be occupied until the surface water drainage works to serve that part of the development have been completed. The works comprising the approved scheme shall be maintained and managed in accordance with the approved scheme for the lifetime of the development.

The scheme shall include: * details of how the scheme shall be maintained and managed after

completion * details of how the scheme shall limit surface water run off to

Greenfield Run off Rate (5 litres/ second/hectare) * details to show that there will be no interruption to the surface water

drainage system of the surrounding land whilst works are been undertaken on site.

Riparian owners upstream and downstream should not be affected as a

result of the ongoing works. (18) There shall be no new buildings, structures (including gates, walls and

fences) or raised ground levels within 3 metres of the centreline of any culvert, inside or along the boundary of the site.

(19) The site shall be developed with separate systems of drainage for foul

and surface water. (20) No development shall take place until details of a scheme for the

disposal of foul water have been submitted to and approved in writing by the Local Planning Authority. The development shall be completed in accordance with the approved scheme and no part of the development shall be occupied until the foul water drainage works to serve that part of the development have been completed. The works comprising the approved scheme shall be maintained and managed in accordance with the approved scheme for the lifetime of the development.

(21) Surface water from vehicle parking and hardstanding areas shall be

passed through an interceptor of adequate capacity prior to discharge to the public sewer. Roof drainage shall not be passed through any interceptor.

(22) No development shall take place until details of facilities for the

disposal and treatment of any waste materials, including trade effluents

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have been submitted to and approved in writing by the Local Planning Authority. No part of the development shall be occupied until the facilities to serve that part of the development have been completed. The facilities shall be maintained and managed for the lifetime of the development.

(23) The amount of B1(a) office floorspace hereby approved, as defined in

the Schedule of the Town and Country Planning (Use Classes) Order 1987 (as amended) or in any provision equivalent to that Class in any Statutory Instrument revoking or re-enacting that Order, shall not exceed 33% of the total B1 (a), (b), (c) (as defined in the aforementioned Order) floorspace provided by the development.

(24) Notwithstanding the details shown on the indicative layout and

notwithstanding the provisions of the Town and Country Planning General (Permitted Development) Order 1995 (as amended), or any order replacing or re-enacting that order, there shall be no buildings within a 30m buffer from the western (Slipper Lane) boundary of the site.

(25) Before any phase of the development is first occupied, a scheme

which shall indicate the measures to be taken for the control of any glare or stray light arising from the operation of artificial lighting in that phase shall be submitted to and approved in writing by the Local Planning Authority. Lighting shall thereafter be operated in accordance with the approved scheme. The scheme shall include:

* The proposed design level of maintained average horizontal

luminance for the site * The predicted vertical luminance that will be caused by lighting

when measured at windows of any properties in the vicinity * Proposals to minimise or eliminate glare from the use of lighting * The proposed hours of operation of lighting.

(26) Before each building is first occupied, a scheme which shall indicate details of any extract ventilation system for that building, including details of the method for the treatment of emissions, filters to remove odours and controls over noise emissions shall be submitted to and approved in writing by the Local Planning Authority and shall be implemented, operated when the building is in use and shall thereafter be retained.

(27) No development shall take place on any phase of the development

until details of existing and proposed ground levels and proposed finished floor levels and of surface and land drainage associated with any works, have been submitted to and approved in writing by the Local Planning Authority. The development shall be carried out only in accordance with the details so approved and no building shall be occupied until the works relating to that building have been completed. These shall be so retained for the lifetime of the development.

(28) No development shall take place until a schedule of the means of

access to the site for construction traffic and details of the location of any

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site compounds shall be submitted to and approved in writing by the Local Planning Authority. The schedule shall include the point of access for construction traffic and construction workers’ parking facilities. All construction arrangements shall be carried out in accordance with the approved schedule throughout the period of construction.

(29) The implementation of the approved landscaping scheme for each

phase of the development (submitted and approved pursuant to condition 2 of this consent) shall be completed for that phase prior to the first occupation of any of the development within that phase. The approved landscaping shall, from its completion, be maintained for a period of five years. If, within this period, any tree, shrub or hedge shall die, become diseased or be removed, it shall be replaced with others of similar size and species unless the Local Planning Authority gives written consent to any variation.

(30) Prior to the occupation of any part of the development, a scheme shall

be submitted to and approved in writing by the Local Planning Authority for the introduction of two car parking spaces reserved for use by Hybrid / Electric vehicles with fast charging points; the approved scheme shall be implemented prior to that part of the development to which they relate becoming operational and shall be retained thereafter throughout the life of development.

(31) A scheme detailing how a minimum of 10% of the energy to be

utilised by the development hereby approved will be secured from decentralised or renewable/low carbon sources shall be submitted to and approved in writing by the Local Planning Authority prior to development commencing. All works which form part of the approved scheme for each building shall be completed prior to the occupation of that particular building, and shall thereafter be retained.

(32) The submission of details in accordance with condition 2 shall include

details of a bat survey to have identified roost potential from trees adjacent to the northern boundary of the site, in accordance with the recommendations of the Phase 1 Habitat Survey (dated 3/4/13, set out in Appendix 1) and show how the site layout has been informed by the findings of this survey. Any necessary mitigation measures identified by the survey shall be incorporated into the proposals in accordance with a scheme which shall be agreed in writing before development commences.

(33) The Continuing Care Retirement Community hereby approved shall

be used for no purpose other than uses which fall within Class C2 of the Schedule of the Town and Country Planning (Use Classes) Order 1987 (as amended) or in any provision equivalent to that Class in any Statutory Instrument revoking or re-enacting that Order.

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SC2 Contact Officer: Andrea Woodside - Tel. 01484 221715

KIRKLEES COUNCIL

STANDARDS COMMITTEE

Thursday 18 July 2013 Present: Councillor Sheard (in the Chair) Councillors Hardcastle, Patrick, Ridgway, C Smith and Sokhal Independent Members: Mr M Stow and Mrs A Vine 1 Minutes of Previous Meeting RESOLVED - That the Minutes of the meeting held on 22 May 2013 be

approved as a correct record. 2 Interests No interests were declared. 3 Admission of the Public It was noted that all Agenda Items would be considered in public session. 4 Deputations/Petitions No deputations or petitions were received. 5 Public Question Time No questions were asked. 6 Review of Complaints The Committee received a report which provided an update on the

standards complaints which had been received since the commencement of the new arrangements for standards matters on the 1 July 2012.

The report advised that, since the 1 July 2012, the Monitoring Officer had

received nine new complaints, and had also dealt with two complaints which were made under the previous regime. In each case, the Monitoring Officer had consulted a panel of group business managers and independent persons prior to making a determination in regards to the decision to be taken. An annex to the report set out anonymised summaries of each of the complaints that had been received.

The Committee gave consideration to the report and the format in which

the information had been presented. The Committee were of the view that it would be beneficial for a summary of complaints to be provided to all Councillors for informative purposes.

RESOLVED - (1) That the report be noted. (2) That a periodic anonymised summary be produced for circulation to all

Councillors advising of received complaints including information relating to the subject matter, the 'principal of public life' that was alleged to be breached, and the outcome of the investigation.

7 Review of New Arrangements for Member Conduct The Committee received a report which provided a review of the

arrangements that had been put in place during October 2012 for dealing with complaints regarding Member conduct.

Discussion took place regarding the key points highlighted within the

report, including (i) The Code of Conduct, (ii) Dispensations, (iii) Training for Members and Officers, and (iv) Arrangements for the assessment of complaints. The Committee provided feedback and comments upon the current regime and noted that the summary of their discussions would be submitted to Corporate Governance and Audit Committee.

RESOLVED - (1) That the proposal for the Council's Code of Conduct to be amended so

as to replace the current description of the seven Principles of Public Life with the revised descriptions as published by the Committee on Standards in Public Life, as attached at Appendix 1 to the report, be endorsed and referred to Corporate Governance and Audit Committee / Council with a recommendation of approval.

(2) That the Committee’s views on matters relating to Member Conduct be

noted, namely;

(i) That the arrangements for granting dispensation continue to be the responsibility of the Monitoring Officer.

(ii) That consideration be given as to whether it would be possible to

grant automatic dispensations to Members appointed to Outside Bodies, and if this is not possible, for a dispensation request form to be automatically generated to them upon their appointment

(iii) That consideration be given to the possibility of providing training

on the Code of Conduct through an on-line training facility.

(iv) That the current process for the assessment and determination of complaints be retained, but that consideration be given to providing estimated timescales for the assessment and determination of each complaint to both the complainant and the subject Member.

(v) That the resource implications of uploading Member dispensations

forms be investigated further.