km3net, 16.04.2007, pylos © fim-newlearning 2007 km3net management & reporting dr. roland klein...

KM3NeT, 16.04.2007, Pylos

© FIM-NewLearning 2007

KM3NeT Management & Reporting

Dr. Roland Klein

Project Office KM3NeT

[email protected]



1st Year Report

Due 45 days after end of P1 (2007-03-17)Two major sections :

Activity report (milestones achieved, …)Management (financial) report (forms C, …)

Corrections -> 2nd prefinancing



1st Year Report – Activity Report

Summary of the work of every WPMax. detail level: subtasks WP-coordinators delivered:

report of workstatus of milestones (*)deliverables or its status (*)information about WP – meetings (*)

Each Contractor provided: personnel effort per contract partner involved in the WP (*)

Use and dissemination of knowledge-----------(*) KM3NeT project portal should be used for input



1st Year Report – Financial Information

Every Contractor (should use project portal):

Justification of the resources (per WP)• travel, equipment, subcontracting, other costs• personnel effort (costs and person months)

Form C (=summary of the expenses)

Summary table of the forms C (generated automatically)Summary table of the distribution of the EC financial contribution (project office),



Further Reports

2nd reporting period (P2): 2007-02-01 to 2008-01-31Internal minor intermediate report planned in month 18 (update of the information in project portal)Audit Certificate (about 15 partners will need it for the 1st or the 2nd report)

is to be submitted if the request for Community financial contribution exceeds 150.000 Euros (summed up per contractor and per periods)is to be submitted at least with the last project reportthe costs for this Certificate must be stated in the following period (as the costs occur in this period)



Management

Money requested for P1: 2.24 Mio Euro (planned 3.02 Mio)Mid term review of KM3NeT Minor intermediate report planned before the review:

update in project portal: milestones, deliverables, meetings

no description of work



KM3NeT Project Portal - General

>300 registered participants http://www.km3net-portal.org various functions:

Communication & collaboration: mail lists,

Information: contact adresses, ...

Management: reporting, ...



Project Portal – Communication & Collaboration

Email addresses, public mailing lists (WP lists, scientific list, …)mail archivesprivate email adresses

Discussion forafor WPsfinancial forum

Document sharing



Project Portal - Information

Contact addresses of KM3NeT membersDocuments, Current WP presentationsCalendarLinks to important KM3NeT websitesComfortable conference tool (indico)



Project Portal - Management

Documents contract and appendices, guidelines

Work plan WPs, tasks, subtasks

Coordination of appointments: meet-o-matic, calendar, deadlinesReporting



Project Portal - Reporting

Reporting inputfor activities

• meetings, milestones, deliverables

• person months (personnel effort) per WP

financial input• personnel effort, input of other costs

Summary reports (Output)activity report (PM, meetings, milestones, deliverables)

financial reports (Form C, Justifications, Summary)



Project Portal – Benefits

easy and comfortable to use – an online help system (general and context-sensitive) is available

extensive information about various KM3NeT issues (all in one place)

support of management and coordination



KM3Net Project Portal - important

Keep ALWAYS updated all information related to your organisation

Make sure that all people involved in the project has got an account in the portalUpdate your personal information

PLEASE use the project portal

The reporting area is mandatory for further reports



Thank You

km3net, 16.04.2007, pylos © fim-newlearning 2007 km3net management & reporting dr. roland klein...

Documents

pylos fimnewlearning

km3net management reporting

period slide

nd report

prefinancing slide

input slide

activity report milestones

description of work