ksea handbook 2021

KSEAKorean-American Scientists and Engineers Association

wwwkseaorg

KSEA HANDBOOK2021

KOREAN-AMERICAN SCIENTISTS AND ENGINEERS ASSOCIATION INC

1952 Gallows Road Suite 300 Vienna VA 22182Tel 7037481221 Fax 703 748 1331

Handbook

The organization objectives are to

bull Promote the application of science and tech-

nology for the general welfare of society

bull Foster international cooperation especially

between the US and Korea

bull Help Korean-American Scientists and Engi-

neers develop their full career potential

To provide in the areas of science technology and

entrepreneurship opportunities for

bull International Cooperation

bull Career Development

bull Community Service

wwwkseaorg

KSEA HANDBOOK2021

Bylaws Policies amp Guidelines

The Chapter Presidentrsquos Manual

Roles amp Responsibilities of Officers and Staff Members

The Code of Conduct

KSEA Presidents (1972-2021)

Acronyms 02

Bylaws 04

Policies 11

Council-Decision Documents 33

The Chapter Presidentrsquos Manual 37

Technical Group Councilorsrsquo Guidelines 42

Roles and Responsibilities of EC Members 47

Roles and Responsibilities of Directors 50

KSEA Code of Conduct 52

Roles and Responsibilities of Staff Members 54

Office Operations Guidelines 57

Employment Agreement 61 Selected Task-Oriented Guidelines Audit Guidelines 66 UKC Preparations 67 Nomination ChartCouncil Ballot Forms 69

Travel Expense Reimbursement Guidelines 71

MOU and MOU sample 73

NDA Agreement Guidelines 76

KSEA Scholarships 80

KSEA Websites 82

FAQs 84

List of KSEA Presidents (from 1972 to 2022) 86

Handbook Amendment History 89

TABLE OF CONTENTS

2 KSEA handbook

AAA American Arbitration AssociationAM Administration Manager APM Associate Project Manager APS Affiliated Professional SocietyAPSD Affiliated Professional Societies DirectorBPOL BusinessProfessionalOccupational LicensesCB ChapterBranchCAGE Commercial and Government EntityCO Compensation OffCP Chapter PresidentCPA Certified Public AccountantCPC Chapter Presidents CommitteeDC Directors Committee DSM Distinguished Service Membership DUNS Data Universal Numbering SystemEC Executive Committee ED Executive Director EIN Employer Identification NumberFAQ Frequently Asked Questions FD Finance Director FLSA Fair Labor Standards ActFM Finance Manager FMC Fund Management Committee FTP File Transfer ProtocolGD General Director HAC Honors and Awards Committee HM Honorary Membership HOD HQ Operation Director HQ Headquarters IED Industry Entrepreneurship DirectorITA Information Technology Analyst ITD Information Technology DirectorITS Information Technology Staff KOFST Korea Federation of Science and Technology SocietiesKSEA Korean-American Scientists and Engineers Association IncKUSCO Korea-US Science Cooperation Center

ACRONYMS

KSEA handbook 3

LCPC Local Chapter Presidents Committee LRPC Long-Range Planning Committee LMI Lodging Meals and IncidentalsMampIE Meals and Incidental ExpenseMD Membership DirectorMOU Memorandum of UnderstandingNCC National Contest Committee NDA Non-Disclosure AgreementNHSPC National High School Physics ContestNMC National Mathematics CompetitionNMSC National Mathematics and Science CompetitionP President PD Publication DirectorPE President-Elect PJD Project DirectorProDeW Professional Development WorkshopRD Regional Director SampT Science and TechnologySAM System for Award ManagementSEECD Scientists and Engineers Early Career DevelopmentSL Sick LeaveSTEM Science Technology Engineering and MathematicsTG Technical GroupTGC Technical Group CouncilorTGD Technical Group Director UKC US-Korea Conference on Science Technology and EntrepreneurshipVC VacationVP1 First Vice President VP2 Second Vice President YG Young GenerationYGC Young Generation Committee YGD Young Generation DirectorYGF KOFSTrsquos Young Generation ForumYGPF Young Generation and Profession ForumYGTLC Young Generation Technical and Leadership ConferenceYIG Young Investigator Grant

4 KSEA handbook

KSEABYLAWS


2014

KSEA handbook 5

CHAPTER 1 PURPOSE AND PROGRAM

ARTICLE 1 Statement of Purpose

ARTICLE 2 Programs

CHAPTER 2 MEMBERSHIP

ARTICLE 3 Membership Categories

ARTICLE 4 Qualifications for Regular and Overseas Members

ARTICLE 5 Qualifications for Student Member

ARTICLE 6 Qualifications for Distinguished Service Member Distinguished Sponsor Member and Honorary Member

ARTICLE 7 Voting Member

ARTICLE 8 Admission

ARTICLE 9 Membership Dues

ARTICLE 10 Disciplinary Actions

ARTICLE 11 Meeting of Members (ldquoGeneral Assemblyrdquo)

CHAPTER 3 BOARD OF DIRECTORS (ldquoCOUNCILrdquo)

ARTICLE 12 Councilors

ARTICLE 13 Functions of the Council

ARTICLE 14 Election of Former President Councilors

ARTICLE 15 Council Meeting

ARTICLE 16 Salary

CHAPTER 4 OFFICERS AND AUDITORS

ARTICLE 17 Officers

ARTICLE 18 Duties

ARTICLE 19 Auditors

CHAPTER 5 COMMITTEES AND ADVISORS

ARTICLE 20 Executive Committee

ARTICLE 21 Other Committees

ARTICLE 22 Appointment and Duties of Advisor

CHAPTER 6 TECHNICAL GROUPS AFFILIATED PROFES-SIONAL SOCIETIES LOCAL CHAPTERS AND BRANCHES

ARTICLE 23 Technical Groups Affiliated Professional Societ-ies Local Chapters and Branches

CHAPTER 7 FINANCE

ARTICLE 24 Annual Reports

ARTICLE 25 Income and Expenses

ARTICLE 26 Fiscal Year

ARTICLE 27 Bank Accounts

ARTICLE 28 Indemnification

CHAPTER 8 MISCELLANEOUS

ARTICLE 29 Officers

ARTICLE 30 Amendment of Bylaws

ARTICLE 31 Effective Date

APPENDIX AMENDMENT HISTORY

TABLE OF CONTENTS

6 KSEA handbook

CHAPTER 1 PURPOSE AND PROGRAMS

Article 1 Statement of PurposeKorean-American Scientists and Engineers Associa-tion Inc (ldquoKSEArdquo) shall be operated exclusively as a non-profit organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code to achieve the following objectives1 Contribute to the social welfare and the industri-

al development in the USA and Korea through the promotion of science and engineering

2 Promote cooperation between the USA and Korea in science and engineering

3 Promote friendship and fellowship among Kore-an-American professionals engaged in science engineering and related fields

4 Enhance the professional and social status of Ko-rean-American professionals engaged in science engineering and related fields

5 Promote and cultivate the next generation of Ko-rean-American scientists and engineers

Article 2 Programs1 Activities to advance technical capabilities and in-

dustrial development in the USA and Korea2 Activities to promote cooperation between the

USA and Korea in science and engineering3 Scholarship and internship programs in the USA

and Korea4 Technical conferences symposiums and work-

shops in the USA and Korea Publish and distrib-ute technical publications including the proceed-ings of these meetings

5 Activities to promote friendship and fellowship among the members

6 Activities to enhance the professional and social status of the members

7 Programs to promote and cultivate the next gen-eration of Korean-American scientists and engi-neers


Article 3 Membership Categories1 KSEA membership shall consist of the following

six categoriesa Regular memberb Overseas member c Student memberd Distinguished service membere Distinguished sponsor memberf Honorary member

Article 4 Qualifications for Regular and Overseas Members1 Regular Member A regular member shall be an

individual residing in the USA with at least a Bach-elorrsquos degree or its equivalent who is engaged in science engineering or a related field

2 Overseas Member A regular member who perma-nently resides overseas may continue to maintain KSEA membership as an overseas member Over-seas members shall have all rights and privileges of regular members However they are ineligible to serve as an officer auditor councilor chair of a committee or presidential advisor

Article 5 Qualifications for Student Member1 Undergraduate student member An undergrad-

uate student member shall be a college student residing in the USA who is pursuing a degree in science engineering or related field

2 Graduate student member A graduate student member shall be a graduate student residing in the USA who is pursuing a degree in science engi-neering or related field

Article 6 Qualifications for Distinguished Ser-vice Member Distinguished Sponsor Member and Honorary Member1 Distinguished Service Member An individual who

has served KSEA with distinction2 Distinguished Sponsor Member A respectable nat-

ural person or legal entity who or which has made substantial financial contributions to KSEA

3 Honorary Member A member who is honorable and retired from a distinguished career

Article 7 Voting MemberA voting member is a regular member graduate stu-dent member overseas member distinguished ser-vice member or honorary member who has paid the membership due at least once within the last two fis-cal years (the current and the past) received by KSEA Headquarters at least fourteen (14) days before send-ing out the ballot or notice of a meeting

Article 8 Admission1 Except for members described in Article 6 to be-

come a KSEA member the prospective member must submit the KSEA membership application form to KSEA affirming support for the purpose of the Association as stated in Article 1 of the Bylaws

2 Admission of all members must be approved only as provided in the Policies adopted by the Council (ldquoPoliciesrdquo)

KSEA handbook 7

Article 9 Membership Dues1 Membership dues for each membership category

shall be determined as provided in the Policies2 The annual membership due for overseas mem-

bers shall be the same as the due for regular mem-bers

3 Distinguished service members and honorary members shall be exempt from the annual mem-bership dues but if they desire may become vot-ing members by paying the same annual dues as regular members

4 All rights and privileges of membership will be lost if the annual due is not paid for two consecu-tive fiscal years

Article 10 Disciplinary ActionsIn accordance with the Policies the Council may sus-pend the rights and privileges of membership or expel any member who violates the Bylaws or the Policies interferes with KSEA goals and business or disgraces KSEArsquos reputation

Article 11 Meeting of Members (ldquoGeneral As-semblyrdquo)1 Annual Meetings Members shall meet annually in

April for the purpose of electing officers and for transacting such other business as may properly come before the meeting The voting members for the election of Technical Group Councilors shall be defined in the Policies

2 Special Meetings Special meeting may be initiat-ed at any time by (i) a majority of the Councilors or (ii) by the Executive Director at the written re-quest of at least one-tenth of the voting regular members Such request shall state the purpose of the meeting Business transacted at all special general assembly shall be confined to the purpose stated in the notice of the meeting

3 Manner and Place of Meeting In the discretion of the Council the members may hold annual and special meetings entirely or in part by remote communication including online e-mail fax and mail In such case the Council must adopt Policies to permit members to participate in and vote at the meeting by means of remote communications Meetings held in person shall be at such places as shall be designated by the Council

4 Notice of Meetings Written notice of each meet-ing whether annual or special stating the time and place where it is to be held shall be delivered either personally by mail or by e-mail fax or oth-er electronic means not less than twenty (20) or more than fifty (50) days before the meeting to

each voting member at such a meeting Notice of a special meeting shall also state the purpose or purposes for which the meeting is called and shall indicate that it is being issued by or at the direc-tion of the person or persons calling the meeting Such a notice shall be directed to each member at his address including e-mail address as it ap-pears on the records of KSEA

5 Quorum Except as otherwise provided in these Bylaws or by law1 at all general assemblies the presence including electronic presence of one-tenth of the voting members at the commence-ment of such meeting shall be necessary and suffi-cient to constitute a quorum for the transaction of any business

6 Voting At all general assemblies of the members every voting member shall have one (1) vote for the election of officers Bylaws amendment and other businesses The voting method for the election of Technical Group Councilors shall be defined in the Policies Such vote may be in per-son by mail or by electronic means as authorized by the Council All elections shall be held and all questions shall be decided by a majority of the votes cast except as otherwise provided by law1 or by these Bylaws In case of a tie vote the Council shall have the deciding power


Article 12 Councilors1 A Council consisting of the following Council

Members or Councilors shall manage the affairs of the Corporationa Presidentb President-Electc First Vice Presidentd Second Vice Presidente Executive Directorf Finance Directorg Three Former Presidents including the imme-

diate Past President if he is available to serveh Representatives of Technical Groups as de-

fined in the Policiesi Representatives of Local Chapters as defined

in the Policies2 The total number of Councilors shall be up to 45

All Councilors must be regular members of KSEA in good standing

3 The term of all Councilors is one year correspond-ing to the term of their positions except for Elect-ed-Councilors which is three years In the event

1 Maryland corporate law

8 KSEA handbook

of a vacancy in any position the replacement is elected or appointed according to the Policies The term of the replacement is the remaining term of the replaced person

Article 13 Functions of the CouncilIn addition to its general authority the Council shall deliberate and make decisions on the following items1 Selection of multiple candidates for President

President-Elect First Vice President Second Vice President Auditors Elected-Councilors and the committee members set forth in the Policies

2 Confirmation of Executive Director and Finance Director

3 Recommendation to General Assembly to enact a new Bylaw or to amend a Bylaw

4 Approval of new and amended Policies5 Approval of the Annual Report of the previous ad-

ministration and the business plan and budget of the current administration

Article 14 Election of Former President Council-orsThe former presidents immediately following the annual Council meeting shall elect Former President Councilors except the immediate Past President

Article 15 Council Meeting1 Annual and Special Meetings The Annual Council

Meeting shall be convened before the end of Sep-tember every year The President or the Executive Committee may convene a special Council Meet-ing when necessary The meeting agenda should be sent to all Councilors at least 20 days before the scheduled meeting

2 Quorum The presence at the commencement of such meeting of fifty percent (50) of the Coun-cilors shall be necessary and sufficient to consti-tute a quorum for the transaction of any business

3 Manner and Place of Meeting In the discretion of the Council the Councilors may hold special meet-ings entirely or in part by remote communication including e-mail fax and mail In such case the Council must adopt Policies to permit members to participate in and vote at the meeting by means of remote communications Meetings held in per-son shall be at such places as shall be designated by the Council Unless otherwise restricted by the Articles of Incorporation or these Bylaws the Council may authorize Councilors to vote by mail or by electronic means without a meeting on a stated proposal

4 Voting At all meetings of the Council every Coun-

cilor shall have one (1) vote Such vote may be in person by mail or by electronic means as autho-rized by the Council All questions shall be decid-ed by a majority of the votes cast In case of a tie vote the Chair shall have the deciding power

Article 16 SalaryNo stated salary shall be paid to Councilors for their services as such However nothing in these Bylaws shall be construed to preclude any Councilor from serving KSEA in any other capacity and receiving com-pensation therefore


Article 17 Officers1 Officers The officers of KSEA shall consist of the

followinga Presidentb President-Electc First Vice Presidentd Second Vice Presidente Executive Director who shall also serve as

Secretaryf Finance Director who shall also serve as Trea-

surer2 Election The President the President-Elect and

the First and Second Vice Presidents shall be elected by all voting members at the annual gen-eral assembly from the candidates selected by the Council The Executive Director and the Finance Director shall be nominated by the President and approved by the Council

3 Term The term for all Officers is one year In the event of a vacancy in any position the replace-ment is elected or appointed according to the Poli-cies The term of the replacement is the remaining term of the replaced person

Article 18 Duties1 President The President shall be the chief execu-

tive officer of KSEA The President coordinates and oversees the work and functioning of all offices and committees The President may sign and exe-cute all contracts or other obligations authorized by the Council in the name of KSEA The President shall seek the approval of the Executive Commit-tee on significant matters other than those previ-ously set forth in the Policies The President shall serve as Chair at Council Meetings and at member meetings including the General Assembly

2 President-Elect The President-Elect shall coor-

KSEA handbook 9

dinate and oversee the preparation of businesses which will be executed during the next term

3 First and Second Vice Presidents The First and Second Vice Presidents shall assist the President and the First Vice President shall serve as Presi-dent when the President cannot fulfill the duties of the position

4 Executive Director and Finance Director The Ex-ecutive Director and the Finance Director shall perform their duties under the direction of Pres-ident and the Executive Committee They shall report and maintain the records of all meetings and activities of KSEA relevant to their responsi-bilities

Article 19 Auditors1 Election Three Auditors shall be elected by the

voting members at the annual general assembly from the candidates selected by the Council

2 Term The Auditors shall serve for three years In the event of a vacancy in any position the replace-ment is elected or appointed according to Policies The term of the replacement is the remaining term of the replaced person

3 Exclusions An auditor may not also simultane-ously serve as an officer or Councilor

4 Duties The Auditors shall audit KSEA affairs ac-cording to standard accounting rules and the Poli-cies and report the results to the Council


Article 20 Executive Committee1 Membership The following members of the

Council shall serve as the Executive Committeea Presidentb President-Electc First Vice Presidentd Second Vice Presidente Executive Directorf Finance Director andg Up to three additional Directors whom the

President may appoint from among Council-ors with the approval of the Council

2 Functions Executive Committee shall have and exercise the authority provided by the Council to deliberate and make decisions on the following items through meetingsa Business plans and management of KSEAb Budget and financial reportsc Items delegated by the Council d Matters authorized by the Bylaws

e Other appropriate matters3 Meetings The President shall convene Executive

Committee Meetings as necessary The President shall attempt to give all Executive Committee members notice of the agenda at least seven days before the scheduled meeting Any meeting may be conducted in person by mail or by electronic means

4 Quorum The presence at the commencement of such meeting of fifty percent (50) of the mem-bers of the Executive Committee shall be neces-sary and sufficient to constitute a quorum for the transaction of any business

5 Voting At all meetings of the Executive Commit-tee every committee member shall have one (1) vote All questions shall be decided by majority vote In case of a tie vote the Chair shall have the deciding power

Article 21 Other CommitteesThe Council may from time to time establish addition-al committees The designation and appointment of any such committee and the delegation thereto of au-thority shall not operate to relieve the Council or any individual Councilor of any responsibility imposed upon it or him by law

Article 22 Appointment and Duties of AdvisorThe President with the approval of the Executive Committee may appoint Advisors from the group of individuals who are major contributors to KSEA or outstanding scientists and engineers Advisors shall offer their recommendations and advice when the President requests Their recommendation and ad-vice will be considered by the President and the Exec-utive Committee but are not binding

CHAPTER 6 TECHNICAL GROUPS AFFILIATED PRO-FESSIONAL SOCIETIES LOCAL CHAPTERS AND BRANCHES

Article 23 Technical Groups Affiliated Profes-sional Societies Local Chapters and Branches The Council upon the recommendation of the Execu-tive Committee may establish the following operating units subsidiaries1 Local Chapters and Local Branches President of

a Local Chapter or Branch shall be elected by the voting members of the Local Chapter or Branch The term of all Local Chapter or Branch Presi-dents is one year

2 Technical Groups The Council shall determine

10 KSEA handbook

the number of Councilors for each Technical Group (ldquoElected-Councilorsrdquo) Elected-Councilors of a Technical Group shall be elected by all voting members of KSEA from the candidates selected by the Council The term of all Elected-Councilors is three years

3 Affiliated Professional Societies The qualifica-tion of an Affiliated Professional Society shall be determined and periodically reviewed in accor-dance with the Policies

CHAPTER 7 FINANCE

Article 24 Annual Reports The following items shall be reported to and approved by the Council1 The final income amp expense statement and the fi-

nal business report for the previous year by the Past President

2 The business plan and budget for the current year by the current President

3 Other items deemed necessary by the Council

Article 25 Income and ExpensesKSEA has the following sources of income and all ex-penses of KSEA shall be paid using these sources1 Membership dues2 Sponsorships contributions and donations from

individuals and corporations3 Other sources of income derived from KSEA busi-

nesses Article 26 Fiscal YearThe fiscal year of KSEA shall commence on July 1 and end on June 30 of the following year

Article 27 Bank Accounts The deposit investment and disbursement of all KSEA funds shall be made only as provided in the Policies

Article 28 Indemnification1 Definitions Any word or words that are defined

in Section 2-418 of the Associations and Associa-tions Article of the Annotated Code of Maryland as amended from time to time (the ldquoIndemnifi-cation Sectionrdquo) shall have the same meaning as provided in the Indemnification Section

2 Indemnification of Councilors and Officers KSEA shall indemnify and advance expenses to a Coun-cilor or Officer of KSEA in connection with a pro-ceeding to the fullest extent permitted by and in according with the Indemnification Section

3 Indemnification of Employees and Agents With respect to an employee or agent other than a Councilor or officer of KSEA KSEA may as deter-mined by the Board of Councilors of KSEA indem-nify and advance expenses to such employee or agent in connection with a proceeding to the ex-tent permitted by and in accordance with Indem-nification Section


Article 29 OfficesThe KSEA Headquarters shall be located in the Metro-politan Washington D C area The current location is 1952 Gallows Road Suite 300 Vienna VA 22182 The principal office may be changed from time to time by the Council The President with the approval of the Executive Committee may establish subsidiary ad-ministrative offices in other areas as necessary

Article 30 Amendment of BylawsThe Council upon the recommendation of the Execu-tive Committee or the Rules Committee set forth in the Policies may recommend amendments to the Bylaws The amendments shall be submitted to the members at the annual meeting or a special meeting called for this purpose The quorum for approving amendments to the Bylaws shall be 15 of all voting members Amendments shall require approval of at least 23 of the total votes cast

Article 31 Effective DateThese Bylaws or any amendment to the Bylaws shall be effective immediately upon the approval of the members


Amendment 1Approved by the 31st Council on September 29 2002Adopted by the General Assembly in January 2003

Amendment 2Approved by the 37th Council on January 24 2009Adopted by the General Assembly on April 25 2009

Amendment 3Approved by the 42nd Council on January 12 2014Adopted by the General Assembly on April 18 2014

KSEA handbook 11

KSEAPOLICIES


2021

12 KSEA handbook

POLICY 1 ELECTION OF PRESIDENT-ELECT AND FIRST AND SECOND VICE PRESIDENTS

POLICY 2 ELECTION OF TECHNICAL GROUP COUNCILORS REPRESENTATIVES OF TECHNICAL GROUPS AND AUDITORS

POLICY 3 ELECTION OF FORMER PRESIDENT COUNCILORS

POLICY 4 LOCAL CHAPTERS AND BRANCHES AND AFFILIATE PROFESSIONAL SOCIETIES

POLICY 5 AUDIT

POLICY 6 FINANCE AND ACCOUNTING

POLICY 7 FINANCIAL ASSISTANCE TO LOCAL CHAPTERS LOCAL BRANCHES TECHNICAL GROUPS AND AFFILIATED PROFESSIONAL SOCI-ETIES

POLICY 8 RULES COMMITTEE

POLICY 9 NOMINATION COMMITTEE

POLICY 10 ELECTION COMMITTEE

POLICY 11 HONORS AND AWARDS COMMITTEE (ldquoHACrdquo)

POLICY 12 SCHOLARSHIP COMMITTEE

POLICY 13 LOCAL CHAPTER PRESIDENTS COM-MITTEE REGIONAL DIRECTORS AND REPRESEN-TATIVES OF LOCAL CHAPTERS

POLICY 14 YOUNG GENERATION COMMITTEE

POLICY 15 NATIONAL CONTEST COMMITTEE

POLICY 16 LONG-RANGE PLANNING COMMITTEE (ldquoLRPCrdquo)

POLICY 17 FUND MANAGEMENT COMMITTEE (ldquoFMCrdquo)

POLICY 18 DIRECTORS COMMITTEE

POLICY 19 MEMBERSHIP ADMISSION AND DUES

POLICY 20 US-KOREA CONFERENCE ON SCIENCE TECHNOLOGY AND ENTREPRENEURSHIP (ldquoUKCrdquo)

POLICY 21 HISTORY COMMITTEE

POLICY 22 COMMITTEE ON AFFILIATED PROFES-SIONAL SOCIETY

POLICY 23 SMALL amp MEDIUM-SIZED ENTERPRIS-ES (SMEs) COMMITTEE

POLICY 24 50TH ANNIVERSARY COMMITTEE


TABLE OF CONTENTS

KSEA handbook 13


Article 1 PurposeThis policy defines the procedure to elect the Presi-dent-Elect and the First and Second Vice Presidents

Article 2 CandidatesAll preliminary candidates for President-Elect and First and Second Vice Presidents should be regular members who paid their membership dues for the past three years and preferably had served KSEA at a local chapter the HQ and the Council Directors in-cluding the Executive Director and the Finance Direc-tor serving at the current administration must not be nominated as candidates A written consent of each candidate shall be submitted to the Nomination Com-mittee or the Council prior to the Council meeting Preliminary candidates shall be nominated by one of the following means1 Nomination Committee2 Floor nomination at least 23 of the Councilors

attending the Council Meeting3 At least 60 regular members

In cases where the number of nominees is less than the number of available positions the President may propose to the council an exception for accepting floor nominations only with verbal consent from potential nominees who are present at the Council meeting Upon the council approval floor nominations with verbal consents may be accepted The nominee must submit the written consent with the original signature to the president upon the time of acceptance Names of the preliminary candidates nominated by Item 3 above must be submitted to the President before the date of the Council Meeting

The Council shall select two final candidates for the President-Elect and four final candidates for the First and Second Vice Presidents from among those who have consented to accept the nomination according to Article 13-1 of the Bylaws The top two and four vote getters shall become the candidates for the Pres-ident-elect and the Vice Presidents respectively Any selected candidate shall have obtained a majority vote of the Councilors who are present at the time of vot-ing

For the selection of candidates a Councilor shall vote for up to twice the number of the replacement po-sition(s) In case that the number of the candidates

selected by the first voting is smaller than twice the number of the replacement position(s) and the num-ber of nominees is larger than the twice the number of the replacement position(s) the Council shall vote one more time for the selection among the remaining nominees after excluding the nominee with the lowest number of votes from the first round of voting

Any remaining candidate vacancies after the Annual Council meeting shall be filled at the Mid-term Council meeting using the same procedure described in this Policy

Article 3 Election Methods and TermsThe President-Elect elected in the previous year shall automatically succeed the outgoing President The President-Elect and the First and Second Vice Presi-dents shall be elected according to Article 17-2 of the Bylaws by all voting members as defined by Article 7 of the Bylaws at the annual General Assembly as defined by Article 11 of the Bylaws In case of Vice Presidents a candidate who gets the highest number of votes at the General Assembly shall be the First Vice President while a candidate who gets the second highest num-ber of votes shall be the Second Vice President

The terms of all Officers defined by Article 17-1 of the Bylaws are one year corresponding to the fiscal year of KSEA according to Article 17-3 of the Bylaws

Article 4 Management of ElectionManagement of the election shall follow the policies of the Election Committee In case of a tie vote the Coun-cil shall decide the winner

Article 5 Election Date The election should be concluded at least two months before the current fiscal year of KSEA expires The fis-cal year of KSEA is defined by Article 26 of the Bylaws


Article 1 PurposeThis policy defines the procedure to elect Technical Group Councilors (Elected-Councilors) the Represen-tatives of Technical Groups and Auditors

Article 2 Candidates All preliminary candidates for Technical Group Coun-cilors and one YG Representative according to Article

14 KSEA handbook

12-1h of the Bylaws and Auditors according to Arti-cle 19 of the Bylaws should be regular members who paid their membership dues for the past 2 years Pre-liminary candidates for Technical Group Councilors should have served as an officer in their profession-al societies or also participated as an officer in KSEA activities at local chapters or the Headquarters (HQ) The term of a YG Representative is three years All preliminary candidates for YG Representative shall be regular members who have paid their membership dues for the previous two years Preliminary candi-dates for YG Representative must have served previ-ously as YG Director Chair or Co-Chair of the YGTLC Chair of the YG Committee Chair and Co-chair of YG Chapter Technical Group Councilor or Local Chapter President The nomination and election of the YG Rep-resentative shall follow the same procedure as that for the election of Technical Group Councilors

Additionally Technical Group Councilors are expected to actively participate in technical meetings and con-ferences of the Association related to their specialties YG representative is expected to represent YG group Preliminary candidates for Auditors should have served KSEA at the HQ and have a good understanding of KSEA operations A written consent of each candi-date shall be submitted to the Nomination Committee or the Council prior to the Council meeting All pre-liminary candidates shall be nominated by one of the following means

1 Nomination Committee2 Floor nomination at least 13 of the Councilors


In cases where the number of nominees is less than the number of available positions the President may propose to the council an exception for accepting floor nominations only with verbal consent from potential nominees who are present at the Council meeting Upon the council approval floor nominations with verbal consents may be accepted The nominee must submit the written consent with the original signa-ture to the president upon the time of acceptance The names of the preliminary candidates nominated by Item 3 above must be submitted to the President before the date of the Council Meeting The Council shall select two final candidates for each Technical Group Councilor position YG representative position and each Auditor position from among those who con-sented to accept the nomination The top two vote get-ters for each position shall become the selected can-

didates Any selected candidate shall have obtained a majority vote of the Councilors who are present at the time of voting

For the selection of candidates a Councilor shall vote for up to twice the number of the replacement po-sition(s) In case that the number of the candidates selected by the first voting is smaller than the twice the number of the replacement position(s) and the number of nominees is larger than twice the number of the replacement position(s) the Council shall vote one more time for the selection among the remain-ing nominees excluding the nominee with the lowest number of votes from the first round of voting


Article 3 Number of Technical Group Councilors The number of Councilors in each Technical Group shall be adjusted every five years by the Council based on the membership distribution It is encouraged to achieve diverse professional and geographic repre-sentations in the Council The number of Councilors is 13

TABLE 1 Number of Technical Group Councilors

Technical Group [Major Field]

of TGCouncil-ors until the 44th



A Physics 1 1 1

B Chemistry 1 1 1

C Others Physical Sciences (Math Stat Geology Meteorology Astronomy Oceanography amp Others)

1 1 1

D Life Science (Biology Botany Zoology) 2 2 1

E Agriculture Ecology Food amp Nutrition 1 1 1

F Health Sci (Med Sci Pharm Sci Vet Med Nursing amp Physical Ed)

1 1 1

G Chem Eng Textile Eng Nuclear Eng Petroleum Eng Appl Chemistry

1 1 1

H Mech Eng Naval Arch Aerospace Eng 2 1 1

I Material Sci Metallurgy Mining 1 1 1

J Civil Eng Architecture Env Eng 2 2 1

K Elec Eng Electronic Eng 2 1 1

L Computer Sci amp System Eng 2 2 1

M Industrial Eng Management Sci and RampD Policy

1 1 1

Total 18 16 13

KSEA handbook 15

The number of Technical Group Councilors until the 44th term is based on the distribution of voting members in each Technical Group and was updated by the 34th and 39th Councils This table is based on the distribution of voting members in each Technical Group and was updated by the 34th and 39th Councils

The total number of the Representatives of the Technical Groups is thirteen The number of elected Councilors in each Technical Group shall be one following the three-year plan presented in Table 1 The one elected Technical Group Councilor is the Representative of the Technical Group It is encouraged to achieve diverse professional and geographic representations in the Council

Article 4 Election Methods and TermsTechnical Group councilors according to Article 23-2 of the Bylaws and Auditors according to Article 19-1 of the Bylaws shall be elected by all voting members at the annual General Assembly

The term of Technical Group Councilors is three fiscal years of KSEA according to Article 12-3 of the Bylaws The term of Auditors is three fiscal years of KSEA ac-cording to Article 19-2 of the Bylaws

Article 5 Management of Election Management of the election of Technical Group Coun-cilors and Auditors shall follow the policies of the Election Committee In case of a tie vote the Council shall decide the winner

Article 6 Election Date The election should be concluded at least two monthbefore the current fiscal year of KSEA expires

Article 7 Supplemental Election Technical Group Councilor or Auditor who resigned for a personal reason shall be replaced by the Council The term of the replacement shall be the remaining term of the replaced personArticle 8 Representatives of Technical Groups One Elected Technical Group Councilor from each Technical Group shall be the Representatives of Tech-nical Groups who are the elected Councilors as de-fined in Bylaws Article 12-1-h The number of Repre-sentatives of Technical Groups is 13 In the case that two elected Councilors from the same Group attend a council meeting in person or via electronic voting one of the two Councilors shall be the Representative of the Technical Group

The roles and responsibilities of the Representatives of Technical Groups include those of the Councilors as

defined in Bylaws and Policies

POLICY 3 ELECTION OF FORMER PRESIDENT COUN-CILORS

Article 1 Former President Councilors According to Article 12-1g of the Bylaws three Former Presidents including the Immediate Past President if he or she is able to serve shall serve as Councilors in the Council

Article 2 Election Method and Term Immediately following the annual Council Meeting the Former Presidents shall nominate the candidates for and elect two Former President Councilors except the Immediate Past President according to Article 14 of the Bylaws The candidates should have maintained their KSEA membership status as a voting member

According to Article 12-3 of the Bylaws all Former President Councilors shall serve for approximately one year from their election until the end of the fol-lowing Council Meeting

Article 3 Management of The Election The Executive Committee shall manage the election A written consent of each candidate shall be submitted to the Executive Committee prior to the election

POLICY 4 LOCAL CHAPTERS AND BRANCHES AND AFFILIATED PROFESSIONAL SOCIETIES

Article 1 PurposeThis policy defines Local Chapters Branches and Af-filiated Professional Societies of KSEA

Article 2 Establishment of Local Chapters or BranchesLocal Chapters or Branches of KSEA shall be estab-lished regionally in order to promote professional activities and fellowships among local members as stated in Article 1 of the Bylaws Local Chapters or Branches of KSEA shall be established regionally ac-cording to the following procedure1 When there are more than 30 voting members of

KSEA in a local community and they wish to es-tablish their Local Chapter they shall submit the following documents to the President of KSEAa Letter application for a Local Chapter estab-

lishmentb List and signatures of the founding membersc Draft of the Bylaws of the Local chapter

16 KSEA handbook

2 The President shall review the application with the supporting documents at the Executive Com-mittee meeting When the EC approves the appli-cation after careful consideration of the demo-graphic distribution and density of the members as well as particular circumstances in the region the President shall present the ECrsquos recommen-dation to the Council for approval to establish the proposed Local Chapter

3 When the number of voting members is less than 30 a Local Branch can be established following the same procedure as Local Chapter

Article 3 Establishment and Maintenance of Af-filiated Professional SocietiesAffiliated Professional Societies shall be established in order to promote synergetic cooperation between KSEA and professional societies according to the fol-lowing procedure1 When there are more than 20 voting members of

KSEA in a professional society active in US andor Korea and they wish to establish an Affiliated Professional Society of KSEA they shall submit the following documents to the President of KSEAa Letter application for an Affiliated Profession-

al Society establishmentb Bylaws of the professional societyc Records of the annual activities and budget

2 The APS Committee shall review the application with the supporting documents and submit its recommendation to the Executive Committee When the EC approves the application after care-ful consideration of envisioned synergy the Pres-ident shall present the ECrsquos recommendation to the Council for approval to establish the proposed Affiliated Professional Society

3 An Affiliated Professional Society shall maintain at least 20 voting members and the number of voting members shall be at least 30 in order to qualify financial assistance

4 The APS Committee shall review the qualification of an Affiliated Professional Society once every three years and makes its recommendation to the Executive Committee When the number of voting members of KSEA in an existing APS is less than 20 for two consecutive years the APS will be dis-qualified for a KSEA-APS To recover the KSEA-APS status they shall submit the following documents to the President of KSEAa Letter of application for an Affiliated Profes-

sional Society establishmentb Copies of a minimum of 20 KSEA membership

application forms from members of the APS in

question5 The recommendation from the President upon the

ECrsquos approval shall be presented to the Council for approval

Article 4 Local Chapter and Branch MembershipThe local Chapter or Branch membership consists of KSEA members who reside in the specific local area A person can simultaneously submit the member-ship application to KSEA and join the Local Chapter or Branch

Article 5 Business A Local Chapter or Branch shall conduct businesses to promote the objectives of the Local Chapter or Branch or the HQ of KSEA and also to enhance fellowships among its members Affiliated Professional Societies can co-host technical projects symposiums and other businesses of interest to both Affiliated Professional Societies and KSEA

Article 6 General MeetingLocal Chapters or Branches shall hold at least one general meeting of all members annually

Article 7 ExpensesThe HQ of KSEA may assist Local Chapters Branch-es and Affiliated Professional Societies financially by returning part or all of the membership dues paid by the local members In addition the HQ may assist a Local Chapter Branch and Affiliated Professional Soci-eties financially upon request for a special project that promotes the objectives of the Local Chapter Branch and Affiliated Professional Societies depending on the ECrsquos decision

Article 8 Annual Report The Presidents of Local Chapters or Branches shall report their fiscal year budget final balance sheet membership list and all activities to the President by May 31 that is one month before the end of the fiscal year of KSEA

Article 9 Status of Local Chapter The President-Elect shall review and designate the status of Local Chapters and Branches two months pri-or to the beginning of hisher term When the number of voting members in an existing Local Chapter is less than 30 for two consecutive years the Local Chapter will be demoted to a Local Branch For the demoted Local Branch to recover the Local Chapter status they shall submit the following documents to the President of KSEA

KSEA handbook 17

1 Letter of application for the reinstatement of a Lo-cal Chapter status

2 Copies of a minimum of 30 KSEA membership ap-plication forms from the Local Chapter in question

POLICY 5 AUDIT

Article 1 PurposeThis policy defines audit regulations

Article 2 Authority and ResponsibilityThe Auditors shall audit all administrative affairs of the Administration to examine whether the adminis-tration conducted its affairs in accord with the Bylaws the Policies and other items adopted by the Council and also audit the financial accounts in order to main-tain financial health and efficient operation of KSEA Auditors shall have the following authorities and re-sponsibilities1 They shall receive copies of all official documents

issued by the HQ or the President and all corre-spondences distributed to the Officers defined in Article 17-1 of the Bylaws related to the admin-istrative affairs They shall receive the quarterly financial and accounting reports of the HQ

2 They shall attend General Meeting and Council Meeting to report their audit results on the past administration

3 If they find any item in the administrative affair that violates the Bylaws or the Policies or that is contrary to the well-being and progress of KSEA they shall immediately point out the item to the Officers for correction If the item is not corrected they shall directly report the item to the Council

Article 3 Timing of AuditsThe majority of Auditors shall conduct the regular au-dit at the HQ twice during a fiscal year the mid-term audit in January and the final audit in June Auditors shall conduct a special audit if the Council or the EC requests


Article 1 Purpose This policy defines boundaries and procedures for the financial operations of the Association in order to as-sure accountable and legal financial operations

Article 2 Fiscal YearThe fiscal year of the Association shall commence on July 1 and end on June 30 of the following year accord-

ing to Article 26 of the Bylaws

Article 3 Financial Management The Finance Director shall manage the financial oper-ations keep records of all incomes and expenses with proper receipts or evidences and report the financial status regularly to the Auditors The financial status should be kept up-to-date in a manner readily avail-able to the public

Article 4 Income Sources Income of the Association shall be derived from the sources defined in Article 25 of the Bylaws The As-sociationrsquos standard overhead rate is 25 for income from all sources excluding donations from individu-als

Article 5 Budget for the New Fiscal Year The new President shall prepare the budget for the new fiscal year for approval by the Council The bud-get for the new fiscal year shall be submitted by mail or e-mail or other written form to all Councilors at least 2 weeks before the scheduled Council Meeting for their review Financial execution before the Coun-cil Meeting shall be based on the budget of the previ-ous fiscal year except UKC budget However approval of the Council by mail or e-mail vote shall be required before execution if the expected expenditure exceeds 25 of the budget of the previous fiscal year or the expected expenditure for a special project exceeds $ 30000

Article 6 Change of Budget Item Any proposed change in a budget item should be ap-proved by the Council by mail or e-mail vote if the change is greater than the smaller amount of 25 or $30000

Article 7 Bank Accounts and Method of Payment All funds shall be deposited as KSEA accounts in the bank or banks designated by the Executive Committee (EC) Expenditures shall be allocated by the EC within the budget approved by the Council Payments for ex-penses shall be made by checks signed by the Finance Director based on the receipt of invoices completed expense report form of the Association and other documentation In absence of the Finance Director all checks shall be signed by the President or the Execu-tive Director per approval of the President This pro-cedure should have been authorized by the Bank

Article 8 Payment Procedure The total expenditure of a fiscal year shall be within the

18 KSEA handbook

budget approved by the Council Approval of expendi-tures shall be according to the following conditions1 Approval by the President before execution for any

single expenditure equal to or exceeding $50002 Approval by the Executive Director before execu-

tion for any single expenditure equal to or exceed-ing $2500 but less than $5000

3 Approval by the Finance Director for any single expenditure less than $2500

Article 9 Financial Audit The Finance Director shall immediately report the fi-nancial status to the EC or the Auditors upon request

Article 10 Final Financial Report Before the transfer of administration the Finance Director shall prepare a final financial report for the current fiscal year and submit it to the Executive Com-mittee after receiving a satisfactory audit from the Au-ditors President shall submit the final financial report to the Council Meeting for approval The president and the finance director of the immediate past admin-istration shall be invited to the annual council meeting to present the report of the accomplishments during their terms and financial report

POLICY 7 FINANCIAL ASSISTANCE TO LOCAL CHAP-TERS LOCAL BRANCHES TECHNICAL GROUPS AND AFFILIATED PROFESSIONAL SOCIETIES

Article 1 PurposeThis policy outlines the application procedure for fi-nancial assistance and the reporting requirements for the progress and results of the project

Article 2 Categories of Financial AssistanceThe Association can provide financial assistance for the following categories of projects1 To support the progress of science and technology2 To support academic and extracurricular academ-

ic activity of the members3 To promote fellowship among the members4 To promote activities of the student members

Article 3 Application for Financial AssistanceFinancial assistance application for a project can be submitted to the HQ by the representative of a Local Chapter a Local Branch a Technical Group an Affil-iated Professional Society or a Student Chapter of a local region or a college The proposed project should satisfy the objectives of the Association

To request financial assistance the following docu-ments shall be submitted to the HQ1 Application letter describing the objectives and

description of the project2 Project plan and milestones3 Itemized budget summary

Article 4 Decision of the Amount of Assistance and Payment of Approved AssistanceThe Council shall decide the total amount of assistance for all projects within the budget Seventy-five per-cent of the approved amount of assistance for a proj-ect shall be paid within 2 weeks after the approval of the project and the balance of the approved amount shall be paid within 2 weeks after the HQ receives the mid-term progress report Selected projects should be announced in a KSEA Letters together with the re-quested and approved amounts of assistance

Article 5 Assessment of Project Progress and Evaluation of ProjectThe EC should receive a mid-term progress report to assess the progress of a supporting project and pub-lish the report in a KSEA Letters If a project proceeds deviating from the original plan in the application the President shall clarify the reasons for the deviation For a project that does not follow the original objec-tive or does not make satisfactory progress the Pres-ident can terminate the project or retrieve the entire or a partial amount of assistance

Article 6 Project ReportThe organization which received financial support for a project should prepare and submit a final report to the EC within one month after the completion of the project The final report shall describe the progress and results of the project in detail Evaluation of the final report shall be made by the EC However the fi-nal report for a project related to Article 4-2 above shall require the approval by the Council Approved final reports shall be reported to the members


Article 1 PurposeThis policy defines the formation and responsibility of the Rules Committee

Article 2 MembersThe committee shall have 8 members consisting of 6 selected members and 2 ex-officio members

KSEA handbook 19

Article 3 Selection and Terms of Members and ChairTwo of the six selected members shall be selected an-nually at annual Council Meeting by vote from candi-dates nominated by the Nomination Committee The candidates should have experience of serving as a Councilor or a member of the Executive Committee of the Association The term of the selected members shall be approximately three years covering the next three Council Meetings The President-Elect and the Executive Director shall serve one-year term as two Ex-Officio members The Chair of the Committee shall be elected annually among the selected members ad-ministered by the Executive Committee and the Exec-utive Director shall serve as the Secretary

Article 4 Responsibilities The committee shall interpret the Bylaws and the Pol-icies Whenever it is necessary the committee shall develop drafts of new articles or amendments of the Bylaws and the Policies that are necessary for sound progress and effective operation of KSEA and shall re-port the results to the President or to the Council


Article 1 PurposeThis policy defines the formation and responsibility of the Nomination Committee

Article 2 MembersThis committee shall have seven members consisting of the Immediate Past President two Technical Group Councilors two selected members with prior service as an officer and two representatives of the Chapter Presidents Committee If the Immediate Past Presi-dent cannot serve the Council shall select the replace-ment

Article 3 Selection and Terms of Members and ChairThe committee members in each category according to Article 2 of this Policy shall be selected at annual Council Meeting from the candidates nominated by the current Nomination Committee The Council shall select the Chair of the Committee among the commit-tee members

The term of the committee members shall be approx-imately one year from the end of a Council Meeting until the end of the next Council Meeting In case of a member deficiency the replacement member shall

be selected through a supplemental election by the Council for the remaining term of the replaced mem-ber Nomination Committee shall not nominate any of its members for any positions

Article 4 ResponsibilitiesThe committee shall nominate preliminary candi-dates minimum twice and maximum four times the number of replacement positions for President Elect First Vice President Second Vice President Auditors and Technical Group Councilors to be elected by the General Assembly No candidate may be nominated for more than one candidate position for the election by the General Assembly

The committee shall also nominate preliminary can-didates for members of various committees and all other positions to be selected by the Council from the pool of capable regular members who have main-tained their membership status as voting members The number of nominees for these positions shall be at least equal to and maximum twice the number of available positions

The committee shall submit the list of all nominees with their biographical sketches to the President and to the Council at least two weeks before the Council Meeting that will select the candidates The committee shall nominate candidates for the members of an ad hoc or non-standing committee upon the Presidentrsquos request Furthermore the committee shall acquire in-formation on the interests of the Councilors to serve on specific committees and utilize the information for the nomination of committee members


Article 1 PurposeThis policy defines the formation and responsibility of the Election Committee

Article 2 MembersThe committee shall have four members consisting of three selected members and one ex-officio member The Executive Director shall serve as the ex-officio committee member

Article 3 Selection and Terms of Members and ChairOne of the three selected members with three-year term shall be selected at annual Council Meeting from the candidates nominated by the Nomination Commit-

20 KSEA handbook

tee The term of the selected members shall be three years covering the next three annual council meet-ings The candidates should have a prior experience as a member of the Executive Committee or Council of the Association In case of a member deficiency the replacement member shall be immediately selected by the Council through a supplemental selection pro-cess for the remaining term of the replaced member The Chair of the Committee shall be elected among the selected members administered by the Executive Committee and the Executive Director shall serve as the Ex-Officio Secretary of the Committee Any mem-ber nominated for a position to be elected by the Gen-eral Assembly should immediately resign from the committee

Article 4 ResponsibilitiesThis committee shall manage fairly and effectively the election processes for the President-Elect First and Second Vice Presidents Auditors and Technical Group Councilors to be elected by the General Assembly as defined in the Bylaws as well as for the members of Standing Committees and non-standing Committees all other positions to be approved by the Council as defined in the Policies and other elections delegated by the Council Chair of the Committee shall maintain direct communications with candidates and voting members through the support from the HQ staff

The committee shall have the following responsibilities1 In order to assure smooth succession of all opera-

tions of the Association the committee shall check the terms of all Officers Councilors Auditors and various committee members and then notify all expiring positions to the Nomination Committee the Executive Committee and the Auditors by the end of May

2 The committee shall confirm the membership sta-tus of each candidate required for the nominated position and also the accuracy of the candidatersquos statement and curricula vitae

3 The committee shall check and confirm the accu-racy of the list of voting members together with the Finance Director and the Administrative Man-ager at the Headquarters in order to assure the fairness of elections A voting member shall be a regular member graduate student member over-seas member distinguished service member or honorary member as defined in the Bylaw The committee may suspend voting rights of any vot-ing member who does not provide accurate back-ground information in the KSEA database

4 The committee shall establish election schedule

uniform ballot forms uniform candidate state-ments and uniform biographical formats to prop-erly introduce the candidates Different biograph-ical formats may be used for different positions

5 The committee shall supervise all election pro-cesses stated in the Bylaws or the Policies and de-termine the validity of the ballots To be valid the ballots must include at a minimum a full name a personal phone number a valid email address and the current residential address

6 For opening and counting the ballots in elections by the General Assembly at least two selected members or one selected member and an Auditor should be present in addition to the Executive Di-rector or the Administrative Manager at the HQ For all other elections by the members within a committee or a specific group at least one select-ed member should be present to open and count the ballots In case of tie vote the winner shall be decided according to the Bylaws or the Policies for each case The committee shall immediately report the election results including the number of total ballots received and the ballot counts for each candidate etc to the President and notify the winners of the elections to the General Assem-bly

7 If any illegal or unfair matter is found in the elec-tion the committee shall immediately report the matter to the Executive Committee and the Audi-tors If the illegal or unfair matter is serious to the extent that it can change the election result the committee shall withhold the election result until the matter is resolved by the ad-hoc committee of Election Committee EC and the Auditors Chair of the Election Committee shall serve as the chair of the ad-hoc committee The matter should be re-solved within one month after the election

8 If there is any objection to the election results the committee shall immediately report the objection to the EC and the Auditors The ad-hoc commit-tee of EC Auditors and Election Committee should resolve the objection within one month after the election Chair of the election committee shall serve as the chair of the ad-hoc committee


Article 1 PurposeThis policy defines the formation and responsibility of the Honors and Awards CommitteeArticle 2 Members

KSEA handbook 21

The committee shall have seven members consisting of one representative of Former Presidents and six se-lected members

Article 3 Selection and Terms of Members and Chair Two of the six selected committee members shall be selected annually at annual Council Meeting by vote from among the candidates nominated by the Nomi-nation Committee The candidates should have expe-rience of serving as Councilor Executive Director First Vice President Second Vice President or President of the Association The representative of Former Presi-dents shall be elected every three years by Former Presidents who are voting members and the election shall be managed by the Executive Committee

The term of committee members shall be approx-imately three years covering the next three Council Meetings The Chair of the committee shall be elected from all committee members by the committee mem-bers administered by the Executive Committee imme-diately after the annual Council Meeting and the term of the Chair shall be about one year until the end of the next Council Meeting

Article 4 ResponsibilitiesThis committee shall manage the system of awards and grants and also evaluate candidates for honorary membership distinguished service membership and distinguished sponsor membership Another purpose of the committee shall be to examine a petition for dis-ciplinary action against a member or an officer

Article 5 Awards1 The objectives of KSEA Award are to recognize

and honor those who have made outstanding contributions to KSEA advances in science and technology international cooperation especially between the US amp Korea and general welfare of the society

2 KSEA Award categories includea Outstanding Contribution to KSEA Award b Scientist of the Year Awardc Engineer of the Year Award d Entrepreneur of the Year Awarde Outstanding Chapter and Chapter President

Awardf Outstanding Community Service Awardg Young Generation Leadership Awardh Young Investigator Grant (YIG)

3 KSEA Awards can be bestowed upon members as well as non-members

4 The committee shall evaluate candidates recom-mended for a given award in the following casesa When a candidate is nominated by a KSEA reg-

ular member The KSEA member shall submit a completed Award Nomination Form with supporting documents to HAC

b When a candidate is recommended by the EC or the Council

c When a member is installed as a distinguished service member

d When other organizations request our Asso-ciationrsquos recommendation of candidates for their awards

5 Selection and recommendation of KSEA Awards HAC shall evaluate the candidates In case of YIG upon HACrsquos request Technical Group Councilors evaluate the candidates and send the evaluation to HAC HAC shall submit a list of the selected can-didates to the President and the Council for the Council approval

Article 6 Distinguished service distinguished sponsor and honorary memberships1 The Committee shall evaluate candidates and rec-

ommend a list of candidates to the EC2 The EC shall approve the distinguished sponsor

and honorary memberships3 The EC shall confirm the distinguished service

memberships and then present them to the Coun-cil for approval

Article 7 Approval Procedure1 HAC shall submit the President a list of recom-

mended awardees DSMs and HMs along with each citation by May 15 in a fiscal year

2 The President shall complete all approval process-es including council approvals by June 30 in the same fiscal year

3 EC shall prepare awards and ceremonies in con-sultation with HAC

4 HAC Chair shall chair award ceremonies and the sitting President shall present awards

5 HAC shall use the point system as the require-ments for DSM and HM as shown below

KSEA Service-point System for DSM and HM

Member Name Member number

Service Category Points per year Number of years Total

President 10

President-elect 6

Vice President 5

22 KSEA handbook

Auditors 4

ExecutiveFinance Directors 4

Directors (both EC and DC) 3

Technical Councilors 3

Former President Councilors 3

Chapter Presidents (Chapter names) 5

APS Presidents (APS names) 3

Committee Chairs (Comm names) 3

Committee Members (Comm names) 1

Regular Membership 1

Total Service Points

It includes UKC NMSC chapter NMSC regional and APS conferences Each subtotal is (points per year) x (number of years)

a Ex-officio or automatic membership or chair (for ex Prsquos UKC chair CPrsquos regional conference chair or EDrsquos RC member) is excluded to avoid duplicate credits

b For APS and chapter presidents only one-year-service for each chapter or APS is allowed for each category

c For UKC services the positions reporting directly to UKC chair (such as program chair local arrange-ment chair fund-raising chair etc) are accounted to be as ldquocommittee chairsrdquo

d All other functions of UKCrsquos such as forum or sym-posium chairs are accounted as ldquocommittee mem-bersrdquo

e For the service of ldquoad-hoc committee or task forcerdquo if it served for more than 6 months or it reported the TF work to the council it treats as a regular standing committee Otherwise do not count

f Qualificationsbull Distinguished Service Membership (DSM)

The total service point should be greater than 100

bull Honorary Membership (HM) The appli-cant is at least 75 years old AND the sum of hisher age and total service point is greater than 100

bull Membership dues are waived for Honorary amp Distinguished Service Members There is no voting right for non-paid members

Article 8 Petition for Disciplinary Action1 The committee shall investigate a petition sub-

mitted to the President for disciplinary actions against a member who is accused of violating the KSEA Bylaws or policies interfering with KSEA objectives and business or disgracing KSEArsquos rep-utation as described in Article 10 of the Bylaws One of the following groups can submit a petitiona The majority of the Auditorsb More than 10 Councilorsc More than 50 voting members

2 Processing of Petition The President and the HAC shall very carefully process any petition in a con-fidential manner without public disclosure Upon receiving the petition the President shall imme-diately verify the qualifications of the petitioners and forward it to the HAC and the accused person The HAC shall carefully investigate the petition in the following mannera Immediately contact the accused person for-

warding all documents or materials related to the petition for rebuttal of the accusations by the accused person

b Request the petitioners to submit additional documentation to substantiate the accused vi-olation if deemed necessary

c Immediately forward any new document or material related to the petition to the accused person as it becomes available

d Determine 1) whether the accused violation actually had occurred 2) whether it was a vi-olation of the Bylaws or the Policies if it oc-curred and 3) whether it was an intentional violation by the accused person

e Report the findings and recommendations to the President within one to three months in the same fiscal year from the receipt of the pe-tition by the HAC

f It is advised that legal counseling be solicited before the start of investigation and the report of recommendations

3 The President shall immediately inform the HACrsquos findings to the accused person and shall report the HACrsquos findings and recommendations along with the accused personrsquos rebuttals if any to the Council for its decision within a month from the reception of the HACrsquos report The Council shall deliberate and decide on the petition within three months from the reception of the report from the President and may suspend the rights and privi-leges of membership of any member or expel any member as described in Article 10 of the Bylaws if the member is found guilty as accused by the peti-tion

4 If the President is the accused the Presidentrsquos role

KSEA handbook 23

in processing the petition will be assumed first by the First Vice President then by the Second Vice President


Article 1 PurposeThe KSEA scholarships shall be awarded to post-sec-ondary students (undergraduate and graduate stu-dents) to be used for educational purposes in accor-dance with the scholarship committeersquos guideline andor operating procedures

Article 2 MembersThis committee shall have nine members

Article 3 Selection and Terms of Members and ChairThe members shall be nominated by the Nominating Committee and selected by the Council such that the term of two selected members expires every year The Chair of the Committee shall be elected annually among the members administered by the Executive Committee The term of the members shall be three years and the term of the Chair shall be about one year until the end of the next Council Meeting

Article 4 Responsibilities The committee shall be responsible for the following activities1 Conduct scholarship programs as requested by

the Executive Committee2 Encourage students of Korean heritage to major in

science and engineering3 Provide opportunities for students of Korean heri-

tage to contribute to Korean science and engineer-ing community and also to learn Korean history and tradition

4 Provide opportunities for Korean scientists and engineers who received their final degrees from Korean institutions to continue their research in the USA

5 Other scholarship activities to promote the objec-tives of KSEA

Article 5 Expenditure All expenditures of the committee for managing the activities of the committee shall be approved by the EC The expenditures shall come from a portion of the HQ operating budget donations and interest of the scholarship funds

Article 6 Selection of Scholarship RecipientsAll scholarship recipients shall be selected by the committee based on the application materials set by the committee and then approved by the Executive Committee

Article 7 Scholarship FundsThe scholarship funds shall be secured by the follow-ing means1 Existing Scholarship funds as of Aug 14 20052 Donations for scholarship funds by the members

and benefactors3 A part of the transfer fund carried forward each

fiscal year as determined by the Council

POLICY 13 LOCAL CHAPTER PRESIDENTS COM-MITTEE REGIONAL DIRECTORS ANDREPRESENTATIVES OF LOCAL CHAPTERS

Article 1 PurposeThis policy defines the formation and responsibility of the Local Chapter Presidents Committee (LCPC) and the Representatives of Local Chapters

Article 2 LCPC MembersThe committee shall consist of all Local Chapter Pres-idents (CP) as regular members and all Local Branch Presidents as associate members The associate mem-bers can exercise voting right only during their atten-dance at the meeting

Article 3 Selection and Terms of LCPC ChairThe Chair of the committee shall be elected among the Representatives of Local Chapters (RLCs) by all committee members The term of the Committee Chair shall be approximately one year from the end of a Council Meeting until the end of the next Council Meeting in the following year

Article 4 Responsibilities of LCPC and its ChairThis Committee shall effectively promote and assist the activities of the Association through mutual co-operation and exchange between Local Chapters and Branches The Chair of the Committee shall call for and conduct the committee meetings with the permis-sion of the President and present the action items of the committee to the Council

Article 5 LCPC Meetings The committee members shall attend an in-person meeting prior to annual Council meeting set up by the Executive Committee

24 KSEA handbook

Article 6 Representatives of Local ChaptersThe Representatives of Local Chapters (RLCs) as de-fined in Bylaws Article 12-1-i consist of up to twen-ty-two (21) Local Chapter Presidents (LCPs) the immediate past Chair of LCPC and one (1) Young Gen-eration (YG) Representative The 21 LCPs include 6 Super Chapter Presidents and 15 Chapter Presidents from the 8 Regions in the United States as defined in Policy 13 Article 7

The six Super Chapters shall be determined based on the three-year average of the number of members within a three-year term these members shall include paid members and undergraduate members with a 05 weight factor applied to the number of under-graduate members The number of paid members as of May 1 of each year shall be used to calculate these averages The six chapters that have the highest av-erage number of paid members during the previous three-year term shall be designated as Super Chapters for the next three-year term

Each three-year cycle shall begin with an adminis-tration whose Administration number is divisible by three (eg 45th Administration starting in July 2016 48th Administration starting in July 2019 etc)

Up to fifteen Chapter Presidents shall be selected from the eight Regions to serve as RLCs based on the provi-sions set forth in the following table

No of Chapters in a Region No of RLCs1-3 14-6 2

Greater than 6 3

The rotation of CPs for the councilorship within a re-gion is based on the number of paid members from the immediate past year

In case that the selection method in the table pro-vides more or less than 15 RLCs the EC shall adjust the number to 15 on the basis of the number of the paid members The Chapter Presidents except the Super Chapter Presidents in each Region shall rotate to serve as an RLC every year The RLCs in each Re-gion shall be determined by the CPs in the Region at least one week prior to the start of a new term Each CP shall serve as an RLC at least once during the three-year cycle

If any CPs or acting CPs are not available to fill up the given RLC positions in any Region for any reason the Chair of the LCPC shall assign a CP from any Region to serve the vacant RLC position

The terms of the RLCs shall be one year in a fiscal year The roles and responsibilities of the RLCs include those of the Councilors as defined in the Bylaws and Policies

The term of a YG Representative is three years All preliminary candidates for YG Representative shall be regular members who have paid their membership dues for the previous two years Preliminary candi-dates for YG Representative must have served previ-ously as YG Director Chair or Co-Chair of the YGTLC Chair of the YG Committee Technical Group Councilor or Local Chapter President The nomination and elec-tion of the YG Representative shall follow the same procedure as that for the election of Technical Group Councilors

Article 7 RegionsThere shall be eight Regions designated by each State in the United States as follows

R1 Alaska Idaho Montana Oregon Utah Washington Wyoming Boise Idaho Oregon Utah Seattle WA (total 4 chapters in 2016)

R2 Arizona California Hawaii Nevada Arizona Sacramento Valley Berkeley Silicon Valley (total 4

chapters)R3 Illinois Iowa Minnesota Missouri Nebraska

North Dakota South Dakota Wisconsin Central IL Chicagoland Minnesota North Dakota (branch) Iowa City Central Iowa Wisconsin Saint Louis (total 7 chapters)

R4 Arkansas Colorado Kansas Louisiana New Mexico Oklahoma Texas Arkansas Colorado (branch) Kansas (branch) Louisiana (branch) Oklahoma (branch) Austin TX North TX (total 3 chapters)

R5 Indiana Kentucky Michigan Ohio Tennessee Indiana Kentucky Michigan Ohio SW Ohio Ten-nessee Nashville (7 chapters)

R6 Connecticut Maine Massachusetts New Hampshire New Jersey New York Pennsylvania Rhode Island Vermont New England New Jer-sey Philadelphia Central PA (total 4 chapters)

R7 Delaware Maryland North Carolina Virginia Washington DC West Virginia Baltimore Central VA Southern VA (total 3 chapters)

R8 Alabama Florida Georgia Mississippi South

KSEA handbook 25

Carolina Alabama Gainesville FL Orlando Tam-pa Bay Georgia Mississippi (branch) (total 5 chapters)


Article 1 PurposeThis policy defines the formation and responsibility of the Young Generation Committee

Article 2 MembersThe committee shall have up to 13members including two Technical Group Councilors and 2 regular mem-bers with prior experience as a member of the Coun-cil or the Executive Committee of the Association A Young Generation Director shall serve as the ex-officio secretary

Article 3 Selection and Terms of Members and ChairThe committee members shall be nominated by the Nomination Committee and confirmed by the Council considering geographic distribution One third of the committee members should be replaced every year The Chair of the committee shall be selected by the committee members administered by the Executive Committee The term of the committee members who are not the Technical Group Councilors shall be ap-proximately three years covering the next three Coun-cil Meetings The term of the committee members who are the Technical Group Councilors shall corre-spond to their term as the Councilors

Article 4 ResponsibilitiesIn accordance with the purposes of the Association specified in the Bylaws this committee shall en-hance the welfare and the professional status of En-glish-speaking and young generation Korean-Amer-icans by conducting projects that promote their enthusiastic participation in the activities of the Asso-ciation as well as to conduct projects that attract their membership in the Association The committee shall have the following responsibilities 1 Establish a student activity committee in each re-

gion of the country and develop the database for young generation undergraduate students grad-uate students and other young generation mem-bers in the region

2 Publish an English newsletter bimonthly for the young generation members with student activi-ties and other items interesting to students

3 Raise funds necessary for the committee activi-

ties through close cooperation with the Executive Committee

4 Assign the committee members to be responsible for the activities of each region and have the as-signed committee member or members to coop-erate and consult with the student activity com-mittee of the region to accomplish Items 1 and 2 of this Article

5 Select participants for the Young Generation Fo-rum (YGF) in Korea from applicant pool and sub-mit the participantsrsquo list to EC for its approval

Article 5 FinanceThe finance of this committee shall be treated as a separate account managed by the Executive Commit-tee supported by the funds raised by the committee and advertisement fees


Article 1 PurposeThis policy defines the operation and responsibility of the National Contest Committee for all national con-tests and competitions conducted under the auspices of the KSEA such as annual National Math and Science Competition (NMSC) and National High School Phys-ics Contest (NHSPC)

Article 2 MembersThe committee shall have eight members consisting ofi National Math Contest Chair designated by Kore-

an American Mathematical Scientists Association (KAMSA)

ii President or Vice President of KAMSA iii National Science Contest Chairiv National Physics Contest Chair designated by As-

sociation of Korean Physicists in America (AKPA) v President or Vice President of AKPA vi Three ex-officio members the first Vice President

(VP1) the Executive Director and the Chair of the Local Chapter Presidents Committee

National Math Contest Chair and National Physics Contest Chair are to be recommended by KAMSA and AKPA respectively in coordination with the VP1-Elect VP1 shall select the National Science Contest Chair VP1 shall submit the recommendations and bio-sketches of the candidates to the Council and the appointments shall be approved by the Council

26 KSEA handbook

Article 3 Selection and Terms of Members and ChairAll members are ex-officio members except National Science Contest Chair The VP1 shall serve as the Chair of the committee Upon election VP1-Elect should im-mediately start obtaining the recommendations for National Math Contest Chair and National Physics Contest Chair in coordination with KAMSA and AKPA respectively The terms of the ex-officio members shall correspond to their terms in their offices The terms of the National Math Contest National Physics Contest and National Science Contest Chairs shall be one year

Article 4 Roles and esponsibilitiesThis committee shall administer (plan prepare coor-dinate implement and execute) all national contests and competitions conducted under the auspices of the KSEA such as annual NMSC and NHSPC The problem sets for the national math competition will be devel-oped by the National Math Contest Chair and the pres-ident of KAMSA The exam questions for the national physics competition will be developed by the National Physics Contest Chair and the president of AKPA The national science competition contents will be devel-oped by the National Science Contest Chair

Article 5 Contest Operation CommitteeThe committee shall establish a Contest Operation Committee for each national contest or competition such as Annual NMC Operation Committee consisting of the Presidents and the chairs of the preparation committees of all participating local chapters The Chair of the National Contest Committee shall serve as the Chair of all Contest Operation Committees The Contest Operation Committee for each national con-test or competition shall govern all aspects of the na-tional contest or competition

Article 6 Place and Time of National Contest or CompetitionA national contest or competition shall be held simul-taneously at all participating local chapters coordinat-ed by the Contest Operating Committee The time for each national contest or competition shall be decided by the Contest Operating Committee considering the circumstances and traditions of the participating local chapters and their Korean-American societies


Article 1 Purpose

This policy defines the formation and responsibility of the Long-Range Planning Committee

Article 2 MembersThe committee shall have seven members

Article 3 Selection and Terms of Members and ChairThe committee members shall be recommended by the Nomination Committee and confirmed by the Council Their term shall be approximately three years until the end of the next three Council Meetings The Chair of the committee shall be elected among the committee members administered by the Executive Committee and serve for up to two years

Article 4 ResponsibilitiesThis committee shall research and examine long-range plans for the following objectives1 Recruitment of Korean-American scientist and en-

gineers in America as the members of this Associ-ation and protection of their rights and interests

2 Consultation and cooperation strategies for the long-term policies on science and technology of our motherland Korea

3 Acquirement and management of financial re-sources of the Association

4 Review and update of the KSEA vision and mission statements

5 Establishment of the long-term strategies for the stable and continuous operation of KSEA

6 Enhancement of active and independent opera-tion of the standing Committees

7 Encouragement of active participation of techni-cal group councilors

8 Support for harmonious collaboration with affili-ated professional societies

9 Promotion of more community services10 Participation of mentoring services in the aca-

demic or professional fields by senior members

This committee shall collect materials and analyze problems associated with the objectives stated in Ar-ticle 1 of this Policy and then frequently report and recommend long-range plans to achieve the objectives and resolve the problems to President and Council


Article 1 PurposeThis policy defines the formation and responsibility of

KSEA handbook 27

the Fund Management Committee as well as the accu-mulation and disbursement of the funds

Article 2 MembersThis committee shall have six members consisting of five appointed members and one ex-officio member Article 3 Selection and Terms of Members and Chair Five members shall be appointed by the President and confirmed by the Council The appointed members should have broad knowledge in financial matters in-cluding investment The Finance Director shall serve as the ex-officio member The Chair of the committee shall be appointed by the President and confirmed by the Council and the term of the Chair is approximate-ly two years The term of the appointed members shall be approximately five years from the appointment covering next five Annual Council Meetings The term of the ex-officio member shall coincide with the term of his or her office

Article 4 ResponsibilitiesThe committee shall manage all established funds of the Association including the KSEA endowment fund and the scholarship funds to assure the long-term financial growth and security of the Association The committee is responsible for making investment decisions and any disbursement of the established funds Both FMC Chair and the Financial Director shall have a direct access to all accounts of the funds and investment execution shall be carried out by the Fi-nancial Director The Financial Manager is responsible for maintaining the fund records FMC shall report to EC and former president councilors of the Commit-teersquos activity and fund performance when the Council meetings are held Article 5 Accumulation of Established FundsThe following funds shall become the KSEA estab-lished funds 1 Part of the operating fund of the Association de-

posited as the established fund each year by the EC and approved by the Council

2 Rental income from the Associationrsquos rental prop-erties less rental expenses

3 Funds donated by members and benefactors as the endowment fund

4 All incomes from the investments

Article 6 Disbursement1 The Funds cannot be disbursed until the target

amount determined by the Council is reached and

only the annual profit and interest beyond the tar-get amount may be used by the EC for conducting the intended projects of the Funds Only the FMC shall determine the amount of disbursement

2 In case of an unexpected financial emergency the operating account of the Association may borrow on a short-term basis from the Funds upon the request of the EC and the approval by the Coun-cil This loan shall be repaid at the earliest time during the same fiscal year

3 In case of a fiscal emergency without the capa-bility of repayment during the same fiscal year established funds other than scholarship may be disbursed with the approval of the Council which requires the two thirds of the total number of Councilors as defined in Bylaws Article 12

4 Only upon the recommendation of the EC the RC or the FMC may amend POLICY 17 ARTICLES 63 64 and 65 with the approval of the two thirds of the total number of Councilors

5 The Council agenda and motion related to POLICY 17 ARTICLES 63 64 and 65 shall be notified to the Council at least 20 days before the scheduled meeting


Article 1 PurposeThis committee shall effectively execute the Associ-ationrsquos important businesses in order to achieve the objectives of KSEA

Article 2 MembersThis committee shall have 12-40 members consisting of all Executive Committee members (6-9 members) as ex-officio members and up to 34 appointed Directors

Article 3 Selection and Terms of Members and ChairUp to 34 Directors shall be appointed by the Presi-dent The Chair of the committee is the President and the secretaries are the Executive Director andor an-other Director appointed by the President The term of the committee members is one year from July 1 to June 30 of the next year

Article 4 Responsibilities The committee shall be responsible for the following activities1 Execute the items requested by the President or

the Executive Committee2 Increase KSEA memberships

28 KSEA handbook

3 Publish KSEA Letters and other publications4 Maintain and update the Associationrsquos informa-

tion technologies and websites5 Maintain and update membership database and

member information 6 Coordinate young generation and scholarship ac-

tivities7 Coordinate external affairs with other institutions

Article 5 Meetings Quorum and Voting1 Meetings The President shall convene Directors

Committee Meetings as necessary The President shall attempt to give all Committee members no-tice of the agenda at least seven days before the scheduled meeting Any meeting may be conduct-ed in person by mail or by electronic means

2 Quorum The presence at the commencement of such meeting of fifty percent (50) of the mem-bers of the Committee shall be necessary and suf-ficient to constitute a quorum for the transaction of any business

3 Voting At all meetings of the Committee every committee member shall have one (1) vote All questions shall be decided by majority vote In case of a tie vote the Chair shall have the deciding power


Article 1 Admission1 Admission of regular overseas and student mem-

bers shall be approved per a procedure prescribed by the Executive Committee

2 The EC may reject an applicant who does not pro-vide accurate background information

3 Admission of distinguished service distinguished sponsor and honorary memberships is defined in Policy 11 Article 6

Article 2 Membership Dues The annual membership due shall be as follows1 US $35 - for regular members and overseas mem-

bers2 US $15 - for graduate student members 3 No annual membership due for undergraduate

student members4 All rights and privileges of membership will be

lost if the annual due is not paid for two consecu-tive fiscal years


Article 1 PurposeThis policy defines the procedure to organize and im-plement the annual UKC

Article 2 Date of UKCUKC shall be held annually preferably in August

Article 3 UKC Chair and USC ChairUpon election the newly elected President-Elect (PE) shall become the Chair of the next yearrsquos UKC The UKC Chair has the authority and responsibility to organize and implement the entire conference

Article 4 UKC Steering Committees (USC)1 The purpose of UKC Steering Committee is to pro-

vide continuity and support for successful UKC operation

2 The USC shall support the UKC Chair to organize and implement the entire UKC

3 The Committee shall have 7 members the Chair of the immediate upcoming UKC three ex-offi-cio members and three selected members Three ex-officio members shall be the three immediate past UKC Chairs The three selected members shall have experience of serving either UKC Co-Chair or UKC Committee chairs (Program Exec-utive Local Arrangement and Finance) The se-lected members of the USC shall be nominated by the Nomination Committee and selected by the Council The newly elected PE shall attend USC meetings as an observer until he or she becomes a member when the annual UKC ends The Chair of the immediate upcoming UKC shall be the USC Chair The term of the selected Committee mem-bers shall be approximately three years covering the next three Council Meetings and the term of two members one ex-officio member and one selected member shall expire every year At the Annual Council the current UKC chair and one se-lected member shall join the USC

4 The roles and responsibilities of the UKC Steering Committee shall includea Recommendation of chairs of UKC committees

to UKC chair programs local arrangements fund raising public relations and other ad hoc committees

b Selection of multi-year venue cities The venue cities so selected by the USC shall be presented by the USC chair and approved by the Council

c To participate in the major UKC preparation meetings and provide information based on the past UKC experience

KSEA handbook 29

d To assist preparation for the Opening ceremo-ny Plenary sessions and Closing ceremony

e To discuss and help regularly the progress of UKC preparation with UKC Chair and Co-Chairs

f To compile and keep the written records of UKC operation and update as needed to pro-vide necessary information to the next UKC Chair and

g To consult on important issues for the stable amp successful operation of UKC

Article 5 UKC Committee1 The UKC Chair at the recommendation of USC

shall form UKC program and fundraising commit-tees and may form other UKC committees such as executive local arrangement advisory and ven-ue-search committees All UKC committees shall report to the UKC Chair

2 The Chairs of the committee shall be KSEA members in good standing and co-chairs can be non-members

Article 6 UKC Program and Approval1 The program committee shall develop a program

that covers the current trends in science technol-ogy and entrepreneurship

2 The program shall encompass a wide range of subjects to give most members a chance to pres-ent papers

3 The program shall be of mutual interests to the US and Korea

4 The proposed program shall be approved by the Council at the mid-term council meeting

Article 7 Fund-raising Budget and Budget Ap-proval1 The UKC Chair is responsible for raising funds for

the UKC in collaboration with the USC2 Previous UKC chairs shall provide their records of

fund-raising contacts and activities if requested by the current UKC Chair

3 The UKC Chair shall set up a tentative budget with consents from the program and executive commit-tees and authorize expenses until a final budget is approved by the Council

4 The tentative budget shall be approved by the Council at the mid-term council meeting At least 30 of the total income shall be allocated to over-head for KSEA operation and local chapter sup-port

5 The final budget shall be approved by the Council at least two weeks prior to the first day of the UKC

Article 8 UKC RegistrationThe UKC program committee shall propose the fol-lowings in consultation with the USC and obtain the approval from the UKC Chair1 Registration fee2 Period of time for registration3 Reimbursement guidelines for UKC attendees

Article 9 Report of UKC 1 A UKC summary report shall be posted on the

KSEA website and included in the first issue of KSEA Letters published during the incumbent Presidentrsquos term

2 A financial report shall be submitted to the Coun-cil within 3 months after the UKC

3 The UKC report shall be publicized in the US and Korea


Article 1 PurposeThis policy defines the formation and responsibility of the History Committee

Article 2 MembersThis committee shall have seven members

Article 3 Selection and Terms of Members and ChairThe members shall be selected at a Council Meeting from the candidates nominated by the Nomination Committee The term of the members except for four of the committee established for the first time (first committee) shall be approximately three years cover-ing the next three Annual Council Meetings The terms of two members of the first committee shall be approx-imately two years and the terms of the other two mem-bers of the first committee approximately one year In case of a member vacancy the replacement member shall be immediately selected by the Council to serve for the memberrsquos remaining term The Chair of the committee shall be elected from the committee mem-bers by the members administered by the Executive Committee and shall serve for up to two years The Chair shall appoint the Secretary of the Committee

Article 4 Responsibilities The committee shall be responsible for collection documentation and dissemination of historical infor-mation on the Association and its activities In addi-

30 KSEA handbook

tion the committee shall organize events and prepare publications including multimedia to record and pub-licize significant anniversaries The committee may organize special history sessions during conferences and events acknowledged by the Association Orga-nization of such events or publications shall be ap-proved by the Executive Committee or the Council

Article 5 Accuracy CheckBefore publication of any historical information the committee shall circulate its draft to all former pres-idents and the Executive Committee for their review and comments and obtain approval of the final docu-ment by the Council

Article 6 BudgetThe budget submitted by the Committee shall be ap-proved by the President


Article 1 PurposeThis policy defines the formation and responsibility of the Committee on Affiliated Professional Society (APS)

Article 2 MembersThe committee shall have eight members consist-ing of six elected members (at least three from cur-rent and former presidents of APS) and two ex-officio members (Second Vice President and Technical Group Director)

Article 3 Selection and Terms of ChairThe committee members shall be nominated by the Nomination Committee and confirmed by the Coun-cil considering the technical group areas The term of committee members shall be approximately three years covering the next three Council Meetings One third of the committee members should be replaced every year The Chair of the committee shall be elect-ed among the regular members of the committee by all committee members administered by the EC The term of the Committee Chair shall be approximately one year from the end of annual Council Meeting un-til the end of the next Council Meeting in the following year

Article 4 ResponsibilitiesThis Committee shall effectively promote and assist the activities of the KSEA through mutual cooperation and exchange among Headquarters Local Chapters

and APS The Chair of the Committee shall call for and conduct the committee meetings and present the ac-tion items of the committee to the Council

Specifically the committee shall have the following re-sponsibilities 1 Make a recommendation for establishment of a

new APS in the technical areas supported by the KSEA through evaluation of APS application

2 Review the qualification of an APS every three years and makes a recommendation to the Exec-utive Committee

3 Work closely with APS presidents to encourage members of APS to join the KSEA and participate in various KSEA activities

4 Promote and coordinate with APS in support of the annual meeting of the APS

5 Encourage the APS President to be a candidate to serve as a Technical Group Councilor

6 Develop and recommend action items to Presi-dentEC for enhancement of the interactions be-tween KSEA and APS

7 Report the status and activities of the APS to the Council


Article 1 PurposeThis policy defines the formation and the responsibil-ities of the Small amp Medium-sized Enterprises (SMEs) Committee

Article 2 MembersThis committee shall have eight members

Article 3 Selection and Terms of Members and ChairThe committee consists of six elected members and two ex-officio members President-Elect (PE) and Executive Director (ED) Long-term continuity and consistency is essential for this committee and thus the six starting members will serve for the first three years After three years two of the six members shall be selected annually for a 3-year term Members shall be selected by the Council at the annual meeting from the candidates nominated by the nomination com-mittee This means the starting committee will con-sist of 2 members with 5-year terms 2 members with 4-year terms and 2 members with 3-year terms Every selected member thereafter will have a 3-year term The chair of the committee shall be elected among the

KSEA handbook 31

members of the committee for a two-year term Article 4 ResponsibilitiesThis committee shall reach out to small and medi-um-sized enterprises (SMEs) both Korean and Ko-rean-American and develop mutually beneficial partnerships Such partnerships entail networking between KSEA members and SMEs and holistic coun-seling on new business opportunities and marketingThe committee shall report its activities regularly tothe Executive Committee and to the Council at every council meeting

POLICY 24 50th ANNIVERSARY COMMITTEE

Article 1 PurposeThis policy defines the formation and responsibility of the 50th Anniversary Committee

Article 2 TermsThe term of this committee shall be from the annual council meeting of the 47th Administration to the end of the 50th Administration The terms of the members Chair and Co-Chairs shall be from the date of selection to the end of the 50th Administration This Policy also expires at the end of the 50th Administration

Article 3 MembersThe committee shall have up to 11 members consist-ing of 5 former presidents and up to 6 invited mem-bers

Article 4 Selection of Members Chair and Co-ChairsFive former president members shall be selected by the Council at the annual council meeting of the 47th Administration from the candidates nominated by the Nomination Committee The Chair shall be elect-ed among the 5 former president members and Co-Chairs from the invited members The election of the Chair and Co-Chairs shall be administered by the Ex-ecutive Committee The invited members shall be rec-ommended by the Committee and confirmed by the Council Replacement shall be made by the same se-lection procedure described in this article

Article 5 ResponsibilitiesThe Committee shall raise KSEA funds in celebration of the 50th anniversary and plan and execute the 50th anniversary events The Committee may also develop in collaboration with the Long-Range Planning Com-mittee a system to recognize and recruit excellent Ko-

rean-Americans in science engineering and entrepre-neurship and a refined administrative structure that brings continuity and stability to KSEA The Commit-tee shall report major decisions to the President and report the progress to the Council at the annual and mid-term council meetings

Article 6 BudgetThe Committeersquos activities shall be financially sup-ported by each Administrationrsquos voluntary contribu-tion starting from the 46th Administration Any ex-penditure of the Committee shall be pre-approved by the sitting President of KSEA


Appendix 1The Policies in English are direct translation of the original ldquoDetailed Rulesrdquo in Korean with some amend-ments to meet the new English Bylaws by the 33rd

Rules Committee

The 34th Council approved the English Policies on Au-gust 14 2005 held at University of California-Irvine campus and became effective immediately

The change in the number of Technical Group Council-ors was approved at the Council meeting via e-voting in February 2006

Appendix 2The 36th Council amended Policies 12 (Scholarship Committee) and 15 (National Contest Committee) on August 12 2007

Appendix 3The 37th Council amended the Policies as above at the KSEA office on January 24 2009 All amendments to the Policies regarding proposed amendments to the Bylaws became effective as the amendments were approved by the General Assembly on April 25 2009 Key amendments are related to the following clauses1 Election of two Vice Presidents2 Affiliated Professional Societies3 Payment procedures in Finance and Accounting4 Responsibilities of Rules and Nomination Commit-

tees5 Fund Management Committee6 KUSCO Board of Directors and 7 Installation of Directors Committee

Appendix 4The 39th Council amended the Policies 1 2 6 7 and

32 KSEA handbook

11 and installed Policy 21 (UKC) and Policy 22 (His-tory Committee) on January 15 2011 The Policies 1 2 and 6 were amended to make them consistent with either the newly installed Policies 21 and 22 or with the new election practice adopted by the 38th Execu-tive Committee Policies 7 and 11 were amended to implement the motions approved by the council

Appendix 5The 40th Council amended the Policies 1 2 6-17 and 19-21 on January 7 2012

Appendix 6The 42nd Council amended the Policies 1-5 6 10-18 21-22 and Appendix 1 on August 11 2013 January12 2014 and June 30 2014

Appendix 7The 43rd Council amended the Policies 2 and 13 on August 9 2014

Appendix 8The 44th Council amended the Policy 1 Policy 2 Poli-cy 10 Policy 11 and Policy 19 on August 2 2015

Appendix 9The 44th Council amended Policy 2 Policy 11 Policy 13 Policy 16 and Policy 17 on January 24 2016

Appendix 10The 45th Council amended Policy 12 and Policy 13 on August 14 2016

Appendix 11The 45th Council amended Policy 20 on January 7 2017

Appendix 12The 46th Council amended Policy 6 and Policy 22 and newly added Policy 23 on August 12 2017 Policy 15 was amended on August 13 2017

Appendix 13The 46th Council amended Policy 1 Policy 2 Policy 9 and Policy 10 on August 12 2017 The 46th Council amended Policy 17 Policy 20 and added Policy 24 on March 12 2018

The exclusion clause of Policy 10(Election Committee) Article 2 will become effective from the 47th term

Appendix 14The 47th Council amended Policy 18 on August 5

2018

Appendix 15 The 48th Council amended Policy 15 Article 2 and 3 on January 18 2020

Appendix 16The 48th Council amended Policy 20 Article 3 and 43 on May 29 2020

Appendix 17The 49th Council amended Policy 6 Article 4 on Au-gust 15 2020

Appendix 18The 49th Council amended Policy 20 Article 3 and 4 on February 6 2021

KSEA handbook 33

KSEA Travel Expense Reimbursement Guidelines for the President (P) andor President Electrsquos (PE) Oversea Trip (Adopted by the 37th Council on August 17 2008)

GeneralThe oversea trip by President (P) andor President Elect (PE) may be reimbursed for travel related ex-penses incurred for KSEA activities (eg fundraising meeting with government and industrial officials etc) All expenses must be ldquoreasonablerdquo as judged by either Vice President (VP)Finance Director (FD) or PFD depending on the circumstances

KSEA will reimburse for expenses for the maximum of two weeks per oversea trip A total of 25 days of cumulated oversea stays will be allowed for all fund-raising trips for a certain year of UKC Any trip exceeding these limits must be pre-approved by the VPFD or PFD

For a reimbursement P andor PE must submit1 Summary of travel plans detailing their KSEA

activities (duration of trip and lodging the nature of KSEA activities etc) at least 14 days prior to a planned trip

2 Summary of post-travel reports (duration of trip and lodging per diem the nature of KSEA ac-tivities the persons whom the traveler met and their contact information any recommendation useful for the next trip etc) along with a reim-bursement request using a KSEA Travel Expense Reimbursement Form no later than 90 days of completion of the trip

TransportationThe fare for Coach Class or Business Class (for inter-national flights over 8 hrs) will be reimbursed and tickets should be procured at least 30 days in ad-vance Domestic air fares must be within the maximal KSEA rate at the time of travel unless pre-approved in writing by the FD Expenses resulting from an indi-rect or extension of route for the convenience of the traveler shall be borne by the traveler The traveler is responsible for canceling reservations or getting refunds for unused tickets Ground transportation is also included in this category

Lodging Meals and IncidentalsKSEA will reimburse for lodging meal and incidental expenses according to the US State Department rate at the time of travel (for example 2007 per diem for Seoul up to $230 for lodging $120 for Meal and In-cidental Expenses) Lodging receipts will be required to get reimbursement No receipts are required for meals and incidentals

The P and PE however may elect an alternative lodging per-diem (eg staying at a relativersquos home) at a rate of one third (13) of the maximum lodging expense limit No lodging receipts will be required in this case

Other Business ExpensesThe KSEA will allow up to 1 of total fund (from non-governmental sources) raised by the traveler to be used for other business expenses incurred during the trip Itemized receipts are required and the traveler must provide names of the guests and their affiliation

COUNCIL-DECISION DOCUMENTS

34 KSEA handbook

Council Resolutions on Creating Named Scholar-ships (Adopted by the 39th Council on Aug 14-15 2010)

1 A named scholarship can be created by using existing KSEA scholarship funds

2 A committee shall be formed to create ldquoHyoung Sub Choi Scholarshiprdquo Seven former presidents pledged $7000 for the scholarship The com-mittee consists of Kun Sup Hyun Moon Won Suh (chair) Saeyoung Ahn and Yong Nak Lee Note this resolution was not carried out due to difficul-ty of fund raising but there has been no report to the Council

Council Resolutions on Foundation Fund Use and Named Scholarship (Adopted by the 39th Council on Jan 15 2011)

1 The foundation fund cannot be used or borrowed until it grows to $10M

2 A new named scholarship without endowment shall not be accepted

Council Resolution on Foundation(Adopted by the 41st Council on Aug 12 2012)

1 Initiation of a process of installing KSEA Founda-tion (KF) AND

2 Charging the EC to submit Jan 2013 Council the following details for approval a Drafts of KF Bylaws BOD and organizationb Activity and finance plans

Council Resolution on Foundation(Adopted by the 42nd Council on Aug 9-11 2013)

1 Increase number of directors from 18 up to 30 by amending its policy

2 EC shall form a ldquoTask force for formation of KSEA foundationrdquo in order to execute all the details for the task by October 1 2013 Council Resolution on APS Committee

3 Council will create APS committee Requesting that RC should draft a new policy to define the role and responsibilities of the APS Committee by Nov 30 2013

4 Change the term of FMC Chair from 3 years to 2 years

5 New HAC policy featuring clear deadline and service-point system

6 Installation of managing directorrdquo for later con-sideration

7 The current auditors to conduct an additional au-dit of the finance of the 41st administration and report back to the council in e-mail by October 11th

Council Resolution on Foundation(Adopted by the 42nd Council on Jan 11-12 2014)

1 Increase the number of Scholarship Committee from 7 to 9

2 Transfer the management of the Rockville Prop-erty from EC to FMC

3 EC shall form a task force (TF) of 9 members including 4 representatives recommended by the LCPC for the following tasks (1) to develop a council restructuring plan (CRP) and report to the Council by May 1st 2014 (2) to develop new requirements for new Chapter and APS and report to the Council at the 2014 annual council meeting

4 EC shall create a ldquotask force to draft a structure for Technology Center aimed at promoting tech-nology transfer of small-to-medium size indus-tries of US and Korea by harnessing the resources of KSEA members

Council Resolution on Staff Benefits (Vacation Sick Days Holidays amp Medical)(Adopted by the 42nd Council on Jan 12 2014)

1 Vacation and Sick DaysFull-time staff is entitled to vacation and sick days during fiscal year based on length of service as follows YEAR OF SERVICE VACATION SICK DAYS Up to 5th 7 days 3 days 6th to 10th 12 days 3 days 11th and beyond 15 days 3 days

A new staff member with more than 10 years of previous experience in an equivalent area may be granted five days of vacation at the time of em-ployment Unused annual earned vacation days of up to 5 days can be carried over to the following fiscal year Maximum 15 days can be accrued

2 HolidaysKSEA will recognize the following 10 paid holi-days

KSEA handbook 35

HOLIDAY DATE

New Yearrsquos Day January 1

Martin Luther King Day 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Thanksgiving 4th Thursday in November

Day after Thanksgiving 4th Friday in November

Christmas December 25

3 Benefitsa Medical Insurance KSEA may provide insurance and the Work-

errsquos Compensation to Employees b Retirement Plan KSEA does not offer any retirement plan such

as the 401-K Plan to employees

Council Resolution (Adopted by the 43rd Council on Aug 9-10 2014)

1 Form a Task Force for bylaw amendment2 Candidates of PE and VP shall give a candidate

speech on the first day of the annual council meeting The selection will be held on the second day Allow the council vote time and incorporate the president elect of the first and second vice president

3 P-E and VP nomination two times of the nom-ination number is selected for vote Double for councilors and remain numbers for committees are correct in the distributed table

Council Resolution(Adopted by the 43rd Council on Jan 24-25 2015)

1 Create two independent standing committees one for math competition and one for science project competition

2 All meeting minutes including Council and ECDC meetings should be prepared in sufficient detail and sent to all respective members for verifica-tion of accuracy within 4 weeks after the meeting The minutes must be approved at the beginning of the next meeting

3 EC will make a decision within three weeks after a proposal is received

4 All KSEA membersrsquo passwords should be en-crypted as soon as possible Candidates who are

currently serving as ECDC must not be copied on all election-related communications and they must not access the membership database

Council Resolution(Adopted by the 44th Council on Aug 1-2 2015)

1 APS leadership should be incorporated to the TG Councilorrsquos election nomination process

2 TG Councilorrsquos qualification and responsibilities should be strengthened

3 KSEA has to reinstate IT staff as soon as possible to take care many IT related issues at HQ includ-ing website update seed registration and next UKC arrangements

4 The council requests all the 43rd and 44th chap-ter presidents to cooperate with the Auditors within two weeks when they are asked to provide information related to the 2015 election If proper information is not provided on time the Council will consider that the accusation is indeed correct

5 The Council requests the 43rd President and 44th President to make a request to all former and current councilors and interested members not to send any emails related to 2015 KSEA election that are not authorized by the 44th EC until fur-ther notice by the 44th EC

Council Resolution(Adopted by the 44th Special Council on Oct 18 2015)

1 Dr Junho Cha and GY are guilty as determined by the Honors and Awards Committee and endorsed by the Executive Committee

2 The Council endorses all agreements between GY and HAC

3 GYrsquos privilege of being elected or appointed for any position for any position in HQ or chapter shall be suspended for two years

4 Dr Junho Cha shall be expelled from KSEA5 The disciplinary actions on GY and Dr Junho Cha

shall be announced to KSEA members by EC6 As the 43rd president Dr Kookjoon Ahn shall

send a STRONG apology email to Executive Committee for its review and approval and the accepted email shall be distributed to general members

Council Resolution(Adopted by the 44th Council on Jan 24 2016)

1 Automated proposal administration system 2 Preliminary candidates for Technical Group Coun-

36 KSEA handbook

cilors should have served as an officer in their professional societies or also participated as an officer in KSEA activities at local chapters or the Headquarters

3 The council closes the 43rd financial statement with a serious concern of not obtaining the councilrsquos prior approval on the budget items that exceed 25 or $30000 from the original budget and not presenting the financial closeout in per-son at the mid-term council meeting

4 Chapter Presidents Councilors restructuring 8 regions across the states are identified


1 Executive Committee shall form a task force to investigate possibilities to improve the current election system by looking into delegate-based system and report the result to the mid-term council

2 EC shall form a task force to investigate ways to increase the voting rate

3 EC shall form a task force to investigate definition of YG and integration of professionals into KSEA

4 EC shall form a task force to study and propose a plan to gradually increase membership dues based on professional membership status


1 The President and the Finance Director of the immediate past administration shall be invited to the annual council meeting to present the report of the accomplishments during their terms and financial report

2 Add the new Policy 23 to establish Small amp Medi-um-sized Enterprises (SMEs) Committee

3 Form a multi-year committee that develops plans and reports to the Council projects for the KSEArsquos 50th anniversary in order to establish a strong foundation for the next 50 years of KSEA


1 Increase the number of Directors Committee members from 12-30 to 40 members with up to 34 appointed directors

Council Resolution (Adopted by the 47th Mid-term Council on Jan 12-13 2019)

1 KSEA membership application form will be re-vised in the way that up to 3 APSrsquos can be select-ed

2 A code of conduct will be posted on the KSEA website and all KSEA organized meetings

KSEA handbook 37

Chapter OrganizationAs an example the office of the established local Chapters may consist of the following officers

bull Presidentbull Vice Presidentsbull Executive Director who may serve as Secretarybull Finance Director who may serve as Treasurer

The President and Vice Presidents may be nominated by the General Assembly of the local chapter from the candidates selected by the Council or at least five regular members The Executive Director (Secretary) and the Finance Director (Treasurer) may be nomi-nated by the President and confirmed by the Council Other Officers may be appointed by the PresidentThe term for all officers is one fiscal year In the event of a vacancy in the positions of President and Vice Presidents the replacement is elected by the Council In the event of a vacancy in the positions of Executive Director or Finance Director the replace-ment is nominated by the President and confirmed

by the Council In the event of a vacancy in other positions the replacement is appointed by the Pres-ident The term of the replacement is the remaining term of the replaced person

Chapter Website1 Introduction

The KSEA HQ recommends that chapters host their websites on the KSEA HQ server (wwwkseaorg) A chapter website is becoming an increasingly important component of an effective member relationship program and is a critical tool for keeping member informed and con-nected A good website should have up-to-date contents plenty of community news a secure online member directory and a photo archive All domain registration hosting and website build-ing assistance are provided free of charge by the KSEA HQ IT team (itkseaorg) The KSEA HQ has developed a standard chapter website tem-plate for use by all chapters to produce modular functionality that can be easily added to chapter

THE CHAPTER PRESIDENTrsquoS MANUAL

38 KSEA handbook

websites hosted on the KSEArsquos architecture The template architecture provides an easy to use interface that allows even a novice website owner to add sophisticated site functionalities and makes chapter website development and maintenance as easy as possible for those with-out specific web design experience This will provide immediate recognition on the Internet that the local chapter is a part of KSEA and is a first step towards assuring that chapter websites are developed in a manner that is consistent with the policies of KSEA

2 Creating a New Chapter WebsiteThe KSEA HQ has provided free web space for local chapters to host their websites The local chapter may use a University web server or a pri-vate host if the local chapter chooses In this case the HQ IT team will not provide any supports and the local chapter will need to develop and main-tain all by the local chapter If the local chapter chooses to utilize KSEA chapter website template the local chapter should contact the KSEA HQ IT team (itkseaorg) to create a chapter website and the chapter administrational username and password information will be provided

A new chapter website may be created by re-questing the KSEA HQ IT team or by developing to the local chapterrsquos own design When the new chapter website creation is complete the URL for the local chapter website needs to be sent to the KSEA HQ IT team (itkseaorg) for approval Once approved KSEA HQ will add a link to the local chapter website from the KSEA List of Chap-ters at wwwkseaorg

All newly developed websites may host their sites on the KSEA HQ server (wwwkseaorg) and will have a website URL as follows the chapter-namekseaorg Chapters with existing websites are rec-ommended to move their websites to kseaorg to receive technical support as chapter webmasters transition If the chapter websites are hosted on a university or independent server the chapter bears all responsibility of maintaining and updat-ing their websitea Requesting a Chapter Website with the KSEA

TemplateUpon request of the new chapter website de-velopment the KSEA HQ IT team will create and provide a new chapter website with the KSEA template The KSEA template will pro-

vide users with a chapter website including all the sample content from the sample chap-ter website Users can manage their chapter content more easily through a login at the front-end from anywhere they can access the internet The content for the local chapter home page will be provided in the template While chapter-specific information may be added several items have been included that should be unchanged to remain consistent with KSEA policies

b Creating a Chapter Website with an Indepen-dent DesignThe KSEA HQ IT team will not provide any support if chapter websites are hosted on a university or independent server However the chapter websites should be developed in a manner that is consistent with the chapter website policies of KSEA

3 Adding and Changing Chapter Website ContentThe chapters are responsible for updating their chapter website a Updating the Current Website with the KSEA

TemplateIf a new password for the local chapter administrator login is needed or need to be changed the local chapter should contact the KSEA HQ IT team and request this change

b Updating the Current Website with an Inde-pendent DesignThe KSEA HQ IT team will not provide any support if chapter websites are hosted on a university or independent server The chapter websites should be maintained in a manner that is consistent with the chapter website policies of KSEA

4 Chapter Website PoliciesThe KSEA HQ encourages chapters to develop and maintain websites to disseminate helpful information to membersa The chapter website should be readily iden-

tified as affiliates of the KSEA and the KSEA logo should be displayed in an appropriate manner When individuals browse the web-site and visit a chapter page it must be imme-diately identifiable as a chapter of the KSEA

b The chapter name (or logo) should be main-tained at the header of chapter homepage and the KSEA banner with link on front page should be maintained at the bottom Additional contents may be provided on the

KSEA handbook 39

development of chapter website but it should be updated with chapter-specific information For example contact names address and email addresses will need to be updated with corresponding chapterrsquos information

c The KSEA HQ will provide template files for the local chapter websites with the name of the chapter included in the top banner Only the official banner sent from HQ should be used on chapter websites Please note that the KSEA logo should not be altered

d Chapters are encouraged to link to the kseaorg main menu pages rather than quoting or copying materials from the website since local chapter website on KSEA website could provide outdated or inaccurate information to members

e The website must maintain updated informa-tion including current chapter officers pro-gram and contact information All websites shall be updated every six months for them to be considered current and active Websites that are not updated may be removed

f All photos on the website must be profession-al and represent the chapter and the KSEA appropriately

Chapter ActivityThe local chapter should have various programs and activities to 1) advance technical capabilities and industrial development in the local area 2) promote and cultivate the next generation of Korean-Ameri-can scientists and engineers 3) promote friendship and fellowship among the members 4) enhance the professional and social status of the members and 5) promote US ndash Korea cooperation 1 Membership Drive

The most important event in the local Chapter is the membership drive event The KSEA recom-mends having at least one event per each term The KSEA provides financial support for this event In general chapters may follow the gener-al project funding policy (Policy 7 Article 4) for membership drive event The final report should be submitted within a month after the comple-tion of each event (Policy 7 Article 6)

2 National Mathematics and Science CompetitionThe KSEA hosts an annual national mathematics and science competition (NMSC) event which is dedicated to foster the mathematical and scien-tific interests of 4th to 11th grade students This event requires all the chaptersrsquo volunteering

participation with close cooperation (ie provid-ing HQ with each chapterrsquos contest location and schedule) of National Contest Committee (NCC) KSEA HQ supports on-line enrollments and more information can be found in the below link httpwwwkseaorgnmsc The NMSC test and answer keys will be sent to the NMSC chapter chair from KSEA HQ before the test date which is usually around April in the year Regarding the specifications of eligible partic-ipants any students grade from 4th to 11th can register the official NMSC competition and for the other grade is under each chapter own responsi-bility NMSC event may also include the National High School Physics Contest (NHSPC Policy 15 Article 4)The NCC informs the annual NMSC event to each KSEA chapter president and local NMSC chair appointed by each chapter The enrollment can be done either on-line or on-site On-line enroll-ment service is supported by the KSEA HQ After the test the scores of all participants should be submitted to the HQ for national awards

3 Regional ConferenceTo promote and cultivate professional network and fellowship among the local chapters and to enhance and improve scientific and engineer-ing activities KSEA provides a partial financial support for regional conferences organized by chapters A regional conference can be a technical symposium or a career development workshop A proposal for the regional conference should be submitted at least 45 days in advance and should also be followed by an update (operational de-tails not major changes in objectives or budget etc) at least 15 days before the event Proposals will be evaluated based on the impact on the KSEA mission conference objectives research and development merits quality of planning and whether it could be implemented as proposed among others Proposals should be submitted to and reviewed by the EC (financekseaorg) In addition to the KSEA HQ KUSCO also supports local chapters for developing and maintaining their regional SampT (Science and Technology) networks among Korean-American researchers and the proposed meeting may involve a young generation program of workshop or seminar KUSCO may match the cash amount provided by the KSEA HQ up to $3000 For detailed KUSCO supported fund process refer to Section KUSCO FINANCIAL SUPPORT

40 KSEA handbook

4 Career Development and YG ActivitiesThe KSEA provides financial support for chapters to organize career development events for mem-bers at early career stages and YG Activities The local chapter may help them through technical seminars and individual mentoring systems To further facilitate these activities the local chap-ter may encourage them to participate in YGPF activities during UKC YGTLC and other young professional workshops

Financial Support to the Local ChapterProposals should follow the KSEA format and guide-lines (httpkseaorg2013node64) Proposals should be submitted to the EC (financekseaorg) by 8 weeks prior to the event to receive financial sup-port The proposal is reviewed and the amount of financial support is determined and notified by the EC within 5 weeks Upon the approval of the propos-al the initial support (75 of the approved amount) will be granted The local chapter must submit the final report to receive the remaining support amount (25 of the approved amount) For details refer to Policy 7 Article 4

KUSCO Financial SupportApplication forms for the KUSCO programs can be downloaded on the KUSCO homepage (wwwkuscoorg) The detailed guidelines are available at website httpwwwkuscoorgsat-programshow-to-apply-sat The application form requires detailed informa-tion that include but not limited to the title of the meeting proposed field(s) speakersrsquo information expected number of participants meeting period venue and objectives relevance to the Korea-US Cooperation in SampT need for proposed meetings and a list of topics statement of how to organize and conduct the meeting how to disseminate the results of the meeting and how much contribute to enhance and improve scientific engineering andor educa-tional activities The KUSCO requests a list of keynote and plenary speakers and summary of their presen-tations A plan for recruitment of and support for speakers and other attendees including participation of young generations is also requested

KUSCO accepts proposals from local chapters only if they are submitted in sufficient time (httpwwwkuscoorgsat-programshow-to-apply-sat) Pro-posed budget should include an estimated total bud-get for the chapter activities with an itemized state-ment of the amount of support request from KUSCO

Prospective Meeting Schedule

From 11 to 331

From 41 to 630

From 71 to 910

From 101 to 1231

Proposal Due Date Oct 15th Feb 15th May 15th Aug 15th

Participation in KSEA MeetingsChapter Presidents should attend Chapter Presi-dents Committee (CPC) meeting prior to the Annual Council Meeting (Policy 13) In the case where the Chapter President is unable to attend the CPC meet-ing heshe may appoint the CP-elect the Chapter VP or the Chapter ED as an acting Chapter President to participate in the CPC meeting upon written notifi-cation to the EC The notification should be informed at least 6 weeks before the meeting Travel expenses for attending the CPC meeting will be reimbursed according to KSEA Travel Reimbursement Guidelines Detailed information can be found on Travel Guide-lines or can be obtained from KSEA Staff (financekseaorg)

Chapter BylawsLocal chapters should have their own bylaws Chap-ter bylaws should at least have the following items at minimum

bull Name of the chapterbull Membership ndash regular graduate students and

undergraduates and membership duebull Officers ndash President Vice President Secretary

Trea surer and Auditor Duties of the officersbull Election ndash voting members election of officers

and their terms

The Chapter President (CP) shall be elected by the voting members of the Local Chapter (Bylaws Article 23) The term of CP is one year (Bylaws Article 12-3)Local Chapters of the KSEA should be established regionally with a minimum of 30 voting members in order to promote professional activities and fellow-ships among local members as stated in Article 1 of the Bylaws If a Local Chapter cannot sustain at least 30 voting members who reside in the specific local area it shall become a local Branch in the following fiscal year

Chapter ResponsibilitiesLocal Chapters shall hold at least one general meet-ing with all members annually (Policy 4 Article 6) The KSEA HQ may financially assist Local Chapters by returning a part or all of the membership dues paid by the local members In addition the KSEA HQ provides financial assistance to a Local Chapter upon request for a special project that promotes the ob-

KSEA handbook 41

jectives of the Local Chapter depending on the ECrsquos decision (Policy 4 Article 7)The CP is required to report their fiscal year budget final balance sheet membership list and all activities to the HQ by May 31 that is one month before the end of the fiscal year of KSEA (Annual Report) CP is encouraged to submit chapter news to HQ (databasekseaorg) for KSEA Letters and website

Chapter Bank Account1 Creation of a Bank Account and Transfer of Own-

ership to the Next President The local chapter needs to open a bank accountunder their own chapter name Transferring the ownership to the next president is to change the signers The form lsquoincoming amp outgoing officer formrdquo or equivalent is need to be submitted to the bank The bank will close the outgoing signerrsquos account including debit card and open the new signerrsquos account

2 Creation of a Non-profit Organization and Acqui-sition of an EIN NumberReceiving an Employer Identification Number (EIN) and registering EIN to IRS does not give a ldquonon-profit organizationrdquo status (eg tax ex-emption etc) to the local chapter To obtain a non-profit organization status more procedures are required Obtaining a non-profit status for an organization is a complex process requiring accounting expertise that most scientists and engineers do not have In addition since each state has its own rules the detail process will be different in each state Thus in this part only the overall process will be described For de-tails please consult with a CPA of your state The other point you should consider is that creation of a non-profit organization costs a significant amount of money and time Therefore before making a decision you have to consider benefits and cost of acquiring the ldquonon-profit organiza-tionrdquo status

The benefits of a non-profit organization status are 1) no taxes including sales tax for running the local chapter your organization 2) tax-de-ductible donations to the local chapter 3) other benefits (eg reduced postal rates etc) due to the tax exemption status (eg 501(c)(3) status) However it costs a significant amount of resourc-es to create a non-profit organization typically $2000 - $3000 including about $1000 in filing fees In addition to maintain the non-profit

organization status the local chapter has to file reports to IRS and State If the local chapter de-cides to file the reports through a CPA it can cost $700 - $800 not including the filing fee

3 Acquisition of an EIN numberEIN for local chapter is required not only for opening bank accounts but also for creation of non-profit organization According to IRS ldquoEINs are issued for the purpose of tax administration and are not intended for participation in any oth-er activities (eg tax lien auction or sale lotteries etc) EIN for local chapter may be applied by on-line telephone fax and mail

4 Creating a Non-profit Organization Creation of non-profit organization needs ap-proval from local chapterrsquos State and the Federal government First the local chapter has to obtain permission to create a non-profit organization from the specific ldquoStaterdquo Second the local chapter needs to obtain a tax exemption (eg a 501 (c)(3)) status from Federal government (ie IRS) Finally the local chapter should report to the Attorney General of State

5 Managing Tax ExemptionsWhen the local chapter receives donations or purchases materials for running the chapter the local chapter provides an EIN to the donor or the shop The donor will use the EIN number for tax deduction while the shop will need the number so as not to charge taxes on the local chapter pur-chases The officers may carry a copy of the EIN approval letter from IRS for purchasing materials in shops Once the local chapter has obtained a tax exemption status the chapters have to report to the IRS and the State government annually

42 KSEA handbook

1 General The Roles and Responsibilities of Technical Group Councilors (TGCs) includea Shall serve as a member of the Councilb Must attend the annual Council meeting (typ-

ically in August right after UKC) and mid-term Council meeting (typically in January right after YGTLC)

c Must organize professional technical KSEA activities including UKC

d Must respond to e-votings on Council matterse Represent Technical Group membersf Recruit new KSEA members and renew KSEA

membership from hisher technical group fields

g Encourage networking amongst technical group members

h Participate in technical meetings and con-ferences of the Association related to their expertise

i Provide technical group activity report detail-ing above activities to the KSEA HQ before the mid-term and annual Council meetings

2 TGCrsquos Role and Responsibilities at the Council Meeting a Shall read the Council meeting docket before

the Council meeting and prepare questions andor comments

b At the Annual Council meeting TGC shall exercise hisher voting power in selecting candidates for upcoming election filling mem-bers of Standing Committees and approving business plan

c At the mid-term Council meeting TGC shall exercise hisher voting power in approving previous administration financial account and activity reports

d Shall accept or act on audit reports

3 Relationship with Affiliated Professional Societiesa Shall serve as liaison between KSEA and Affil-

iated Professional Societies (APSs) in hisher field upon request by EC

b Must promote KSEA activities and interests in APS activities upon request by the EC

c Encourage APS members to become KSEA members

d Help create new APSs by working closely with the APS Director the Technical Group Director (TGD) and the EC

4 TGCrsquos Role and Responsibilities for UKCa Must be involved in identifying and recom-

mending symposium or session chairs includ-ing himherself

b Must cooperate with Symposium Chairs to organize technical programs

c Must help developing sessionsforumswork-shops that are of interest to the respective Technical Group (TG)

d Must help Symposium Chairs identify speakerse Actively participate in UKC programs and help

Symposium Chairsf Identify and recommend possible funding

sources

5 Technical Activitiesa Shall provide hisher expertise in evaluating

technical proposals from Korea and US upon request by the EC

b Shall evaluate Young Investigator Grant ap-plications upon request by the Honors and Awards Committee (HAC)

c Shall prepare technical trend reports in hisher technical field upon request by the EC

d Identify KSEA Tech Book opportunities and possible editor(s) upon request by the EC

e Form an expert group such an advisory group for respective Technical Group upon request by the EC

f Collaborate with regional technical confer-ences

g Plan collaborative technical workshopsfo-rumssymposiums between the US and Korea

6 Activity ReportMust prepare and submit technical group reports detailing the above activities and future plans to the EC at least 4 weeks prior to the Council Meetings

TECHNICAL GROUP COUNCILORSrsquo GUIDELINES

KSEA handbook 4338 KSEA handbook

US-KOREA CONFERENCE

44 KSEA handbook

YOUNG GENERATION TECHNICAL AND LEADERSHIP CONFERENCE

KSEA handbook 39

KSEA handbook 45 KSEA handbook 45

COUNCIL EC AND DC MEETINGS

46 KSEA handbook

NATIONAL MATH AND SCIENCE COMPETITION SCIEN-TISTS AND ENGINEERS EARLY-CAREER DEVELOPMENT WORKSHOP AND YOUTH SCIENCE AND TECHNOLOGY LEADERSHIP CAMP

KSEA handbook 47

1 Composition The Executive Committee (EC) con-sists of the following Council membersa President (P)b President-Elect (PE)c First Vice President (VP1)d Second Vice President (VP2)e Executive Director (ED)f Finance Director (FD)g Up to three additional members For example

1 Headquarters Operations Director (HOD)2 General Director (GD)3 Technical Group Director (TGD)4 Project Director (PJD)5 Industry Entrepreneurship Director (IED)

2 Elected Members P PE VP1 and VP2 are the elected members of EC

3 Appointed Members The President in concur-rence with the Council appoints the ED and FD In addition the President may appoint up to three additional EC members from Council members

4 Term The members of the EC serve one-year term

5 Roles and Responsibilities of the ECa EC has the power and authority given by the

Bylaws and Policies over the administration of KSEA activities for educational and scien-tific purposes to promote the following

b Increased knowledge and interest in the field of Science Technology Engineering and Mathematics (STEM)

c Greater interest in career planning and advancement as well as leadership develop-ment

d Means of communication and collaboration between the US and Korea

e EC shall have the following duties1 Serve as the primary point of contact for

routine operational or functional mat-ters that have a significant impact on the Associationrsquos finances goals and policies The EC makes appropriate recommenda-tions to the Council

2 Approve Regular Members Overseas Members Student Members Honorary Members and Distinguished Sponsor

ROLES AND RESPONSIBILITIES OF EC MEMBERS

48 KSEA handbook

Members In addition the EC approves the Advisor and recommends Distin-guished Service Members to the Council for approval

3 Administer the election of Former Pres-ident Councilors the establishment of Local Chapters and Branches and the admission of Affiliated Professional Soci-eties

4 Decide business plans operations and the budget by voting

5 Submit financial reports to the Council for approval

6 Appoint the task force7 Ensure that actual expenses do not

exceed 25 or $30000 over the Council approved budget (Policy 6 Article 8)

President (P)The President serves as the Chair of the Board of Directors and the EC The President has the power and authority over the business of KSEA given by the Bylaws and Policies The President is responsible for coordinating the organization The President pre-sides over all meetings of the Board of Directors and special meetings where the proceedings are business in nature The President oversees all KSEA activities The President has the following duties1 Administration

a Serve as the Chief Executive Officer of KSEA1 Oversee all KSEA activities and organiza-

tions 2 Exercise complete executive authority

over all parts of KSEA3 Plan and report annually on the activities

of KSEA4 Sign formal documents MOUs contracts

and others that concur with KSEA objec-tives

b Chair the Board of Directors and call regular and special Council meetings1 Prepare the business plan and budget

with VPs ED and FD for the Councilrsquos approval

2 Prepare the mid-year business plan and budget changes with VPs ED and FD for the Councilrsquos approval

3 Prepare the year-end activity report and the finance report with VPs ED and FD for the Councilrsquos approval

c Chair the EC and call EC meetingsd Chair the Directors Committee (DC) and call

DC meetingse Chair the US-Korea Conference on Science

Technology and Entrepreneurship (UKC)

f Serve on the KUSCO Board of Directorsg Approve the Local Chapter Presidents Com-

mittee (LCPC) meeting upon LCPC Chairrsquos request

2 Appointment a Appoint the ED and the FD to the EC in con-

currence with the Councilb Appoint up to 24 Directors to the DCc Appoint up to three EC members from the

Council Members in concurrence with the Council

d Appoint four Fund Management Committee members if needed in concurrence with the Council

3 Financea Provide a written approval for any payments

larger than $5000

President-Elect (PE)1 Prepare for the upcoming UKC serve as its chair

and oversee all the UKC activities2 Prepare the UKC plan and budget3 Serve on the Board of Directors (Council)4 Serve on the EC5 Serve on the DC6 Serve on the ex-officio member of the Rules Com-

mittee7 Serve on the KUSCO Board of Directors on the

basis of the KUSCOrsquos policy8 Prepare and submit a report for Annualmid-

term Council and transition meetings 9 Conduct an annual designation of Local Chapters

and Branches at least two months prior to the start of the presidency (Policy 4 Article 9)

First Vice President (VP1)The Vice President (VP1) fulfills the duties of the President in the case of hisher incapability The VP1 serves as the chairperson of the Contest Committee and is responsible for all chapter activities1 Participate in all EC DC and Council meetings2 Serve on the Board of Directors (Council)3 Serve on the Executive Committee4 Serve as the chair of the National Contest Com-

mittee (NCC)5 Serve as the chair of the National Mathematics

and Science Competition (NMSC)6 Advise the Local Chapter Presidents Committee

(LCPC)a Membership Driveb Financial Assistancec Establishment and Maintenance

7 Review Local Chaptersrsquo business plans and bud-get

8 Participate in local events organized by Local

KSEA handbook 49

Chapters and Branches as well as Student Chap-ters

9 Prepare and submit a report for Annualmid-term Council and transition meetings

Second Vice President (VP2) 1 Participate in all EC DC and Council meetings2 Serve on the Board of Directors (Council)3 Serve on the EC4 Oversee all professional publications and sponsor

reports5 Oversee all technical and business proposals6 Advise the Technical Groups (TGs) and Affiliated

Professional Societies (APSs)a Membership Driveb Financial Assistancec Establishment and Maintenance

7 Review the TGs and APSsrsquo business plans and budget

8 Participate in local events organized by TGs and APSs


Executive Director (ED) 1 Serve on the Board of Directors and facilitate

Council meetingsa Distribute the notice and draft agenda for the

Council meeting well in advance prior to the meeting

b Confirm the final-draft agenda with all partic-ipants in advance prior to the meeting

c Send the documents required for the Council meeting at least 2 weeks prior to the meeting

d Ensure that the Councilors present are suf-ficient for establishing the quorum (50 of Council Members)

2 Serve on the Executive Committee and facilitate EC meetingsa Review the progress of all activities outlined

in the business plan and budget3 Serve on the Directors Committee and facilitate

DC meetings to prepare the following with the Directorsa Mid-year and end-year auditsb Mid-year and end-year reports c Transition documents

4 Provide written approval for payment(s) be-tween $2500 and $5000

5 Serve as an ex-officio member of the Rules Com-mittee

6 Serve as an ex-officio member of the Election Committee

7 Serve as an ex-officio member of the National Contest Committee

8 Serve as FD in the absence of the FD9 Advise the EC on decisions pertaining to staff

hiring and firing

Finance Director (FD) The Finance Director (FD) is in charge of all funds and shall disburse such funds as deemed necessary The FD keeps accounts in books belonging to the KSEA which shall be open to inspection by Auditors At the end of FDrsquos term all funds records papers and any other properties shall be transferred to hisher successor1 Develop an annual budget plan with the EC and

present it at the Annual Council Meeting 2 Open and close bank accounts and manage assets

upon the ECrsquos approval3 Advise the Finance staff on keeping thorough

records on the income and outgoing expenses to substantiate KSEArsquos tax returns

4 Ensure that all tax records (ie account payables account receivables etc) are available electroni-cally

5 Report quarterly financial status to the EC and Auditors and provide semi-annual financial statements at the Annual and mid-term Council Meetings

6 Provide financial reports to the Korea Federation of Science and Technology Societies (KOFST)

7 Serve as an ex-officio member of the Fund Man-agement Committee (FMC)

8 Ensure the compliance of Finance Accounting and Payment procedures

9 Monitor financial standings and prepare the fol-lowing with the Directors a Mid-year and end-year auditsb Mid-year and end-year reportsc Transition documents

10 Monitor property management standings and resolve any issues regarding rental properties

11 Approve checks payable to Local Chapters and Branches Affiliated Professional Societies Com-mittees individuals and any others based on ECrsquos decision

12 Manage the KSEA HQ staff salary bank account13 Review and approve reimbursement of P and

PErsquos overseas travel expenses 14 In case of an overseas fund-raising trip review

and approve the trip if its cumulative trip dura-tion exceeds 25 days

15 Provide written approval for any payment(s) less than $2500

16 Review the reimbursement of travel expenses the approval of fund requests etc

50 KSEA handbook

The Directors Committee is composed of EC members and Directors who are appointed by the President to serve for one year Appointed Directors are not required to be Councilors

HQ Operations Director (HOD) 1 Ensure that the KSEA HQ staff members follow

their RampR and office operations guideline 2 Ensure that the KSEA operates in compliance

with all Labor Laws3 Understand and comply with the statersquos particu-

lar set of rules employment regulations4 Monitor and control staff rsquos work assignments

and schedules 5 Handle interviewing hiring and firing decisions6 Advise staff on working well together as a team7 Assess current workforce and future staff needs8 Provide staff with proper payroll health care

benefits and overtime compensation9 Ensure record keeping for time and attendance10 Ensure consistent labor practices and fairness to

all employees11 Administer employeesrsquo performance evaluations

with input from the EC and the standing commit-teeTask Force chair

12 Communicate with staff and set them up for long-term success

13 Maintain HR management information systems teleconference services Skype Email etc

14 Facilitate regular and specific staff group(s) meetings


General Director (GD) The General Director (GD) is the custodian of all the permanent records of the KSEA 1 Take and keep meeting minutes of all Council and

ECDC meetings 2 Assist ED

a Preparing Council meeting dockets b Finalizing meeting agendas

3 Communicate regularly with EC and DC members to check task progress

4 Follow and update current issues with DC mem-bers

5 Work with the VP1 to support all Local Chapters and Branches

6 Oversee press release and external public rela-tions


Technical Group Director (TGD) 1 Work with the VP2 to support all Technical

Groups2 Develop technical and business proposals3 Coordinate technical publications and sponsor

reports4 Oversee all technical meetings seminars and

workshops5 Support TG Councilor activities 6 Support the VP2 in coordinating TGC meetings at

the UKC7 Support TG specific symposia andor confer-

ences8 Prepare and submit a report for Annualmid-

term Council and transition meetings

Affiliated Professional Societies Director (APSD) 1 Develop and support the APSs2 Support the VP2 in coordinating APS meetings at

the UKC3 Support APS technical symposiums andor con-

ferences 4 Prepare and submit a report for Annualmid-

term Council and transition meetings5 Assist APS Committee in reviewing the qualifica-

tion of APS (Policy 4 Article 3)

ROLES AND RESPONSIBILITIES OF DIRECTORS

KSEA handbook 51

Industry Entrepreneurship Director (IED)1 Promotesupport entrepreneurship activities 2 Develop and coordinate industrial forums 3 Bridge industry partners with appropriate TG

andor APS experts 4 Prepare and submit reports for Annualmid-term

Council and transition meetings

Information Technology Director (ITD)1 Direct IT related businesses2 Develop a long-term IT infrastructure3 Supervise IT staff by holding regular meetings4 Recommend IT hardware and computer software

purchases 5 Supervise IT staff for IT infrastructure6 Plan and schedule IT staff rsquos tasks7 Assist staff evaluations8 Develop and maintain IT strategic plans for KSEA9 Prepare and submit reports for Annualmid-term


Membership Director (MD)1 Lead newrenewal membership drive2 Provide support to establish new Chapters and

Branches 3 Develop Local and YG Chapters and branches 4 Provide support to revitalize inactive Chapters

Branches 5 Review and comment on chapter event proposals

and regional conference proposals6 Prepare and submit reports for Annualmid-term


Publication Director (PD)1 Manage publications including KSEA Letters and

UKC report 2 Plan publication schedules and create publication

guidelines according to the ECrsquos directions 3 Supervise HQ project staff for KSEA publications4 Solicit KSEA membersrsquo achievements and devel-

op news items based on their achievements for KSEA website release andor for KSEA Letters

5 Publication Proceduresa Assess publication preparation status b Contact chapter presidents APS presidents

and other potential authors to request arti-cles

c Supervise project staff for the design and con-tents layout

d Select news-worthy chapter event reports regional conference reports and APS event reports

e Review and edit publication drafts and proof-read

f Note that printing requires at least 5 business days and mailing process requires at least 2 to 3 business days

6 Prepare and submit reports for Annualmid-term Council and transition meetings

Project Director (PJD) 1 Develop and prepare proposals for various proj-

ects upon the ECrsquos request 2 Implement funded projects such as professional

workshops 3 Manage and conduct special projects requested

by Korean partners4 Coordinate partnerrsquos leadership training pro-

grams andor site visits5 Prepare and submit a report for Annualmid-


Young Generation Director (YGD) 1 Develop YG Chapters and their programs and

budget plans2 Manage and execute newrenewal YG member-

ship drives3 Establish new YG Chapters and Branches 4 Revitalize inactive YG Chapters 5 Manage and guide conferences and forums

including the Young Generation Technical and Leadership Conference (YGTLC) Young Gener-ation and Profession Forum (YGPF) and Young Generation Forum (YGF)

6 Collaborate with the Young Generation Commit-tee (YGC) for YG activities


52 KSEA handbook

Korean-American Scientists and Engineers Association

CODE OF CONDUCT

CODE OF CONDUCT

It is the policy of Korean-American Scientists and Engineers Association (KSEA) that1 All KSEA members and participants of the events

organized by KSEA shall conduct themselves in a professional manner that is welcoming to all members and participants and free from any forms of discrimination harassment or retalia-tion

2 KSEA members and event participants shall treat each other with respect and consideration to create a collegial inclusive and professional envi-ronment in all KSEA contexts

3 Creating a supportive environment to enable a productive scientific collaboration and communi-ty services is the responsibility of all KSEA mem-bers and participants of KSEA organized events

4 KSEA members and all participants of KSEA organized events shall avoid any inappropriate actions or statements based on individual charac-teristics such as age race ethnicity sexual orien-tation gender identity gender expression marital status nationality political affiliation religious or philosophical beliefs ability status or educational background

5 Disruptive or harassing behavior of any kind will not be tolerated

6 Harassment includes but is not limited to inap-propriate or intimidating behavior and language unwelcome jokes or comments unwanted touch-ing or attention inappropriate photography stalking harassing photography or recording offensive or sexually oriented images and aggres-sive physical behavior

7 Advocating for or encouraging any of the above behaviors is likewise prohibited

Complaint ProcessIf a KSEA member or a participant of a KSEA orga-nized event suspects harassment discrimination or retaliation has occurred in violation of this Code of Conduct policy that person may bring the matter to

the attention of the KSEA Code of Conduct Oversight Task Force (CCOTF) by contacting a member of the CCOTF to review the complainantrsquos reporting and resolution options

The complaint must include the survivorrsquoscom-plainantrsquos and the alleged personrsquos name and the description of the incident Discretion and privacy for the people involved will be considered at all times however confidentiality cannot be guaranteed Possible actions in response to violations may range from a verbal warning a request to leave KSEA or an expulsion from KSEA following the procedure laid out in the relevant KSEA Policy to notification to appro-priate authorities Retaliation for complaints of an inappropriate conduct will not be tolerated

Avenues of Action

The three avenues of action illustrated in the flow-chart below are1 File a report only for the recording purpose2 Begin a mutually agreed resolution process with

the survivorrsquos permission The purpose of this av-enue is to reach a resolution accepted by all par-ties If not agreed the survivor may go to Avenue 3 The CCOTF reports the results to the President Executive Committee (EC) or

3 Begin a full complaint resolution process with the survivorrsquos permission The purpose of this avenue is to seek disciplinary action the process of which involves the Honors and Awards Committee (HAC) and the Council

Code of Conduct Oversight Task Force Member-ship

The Code of Conduct Oversight Task Force is an ex-of-ficio ad-hoc committee and shall have six members consisting of1 Vice-President 22 Immediate Past Vice-President 2 (if he or she is

an EC member or an Auditor the President shall

KSEA handbook 53

appoint a former Vice-President who was [or is] neither a President nor a current EC member or Auditor)

3 Immediate Past President (if he or she is not available the President shall appoint a former President)

4 Rules Committee Chair5 Young Generation Representative Councilor6 Optional advisor

The Chair of the committee shall be the Vice-Pres-ident 2 The optional advisor shall serve as a legal advisor and shall be selected by majority vote of the CCOTF Any accused members of the EC or the CCOTF shall recuse themselves from the entire process

Responsibilities of the CCOTF Any member of the CCOTF is the first line of contact

by the survivorcomplainant and is responsible for providing information for filing a complaint and guiding him or her through the decision process of selecting the avenue of action Upon the receipt of an oral or written complaint the CCOTF will conduct a thorough investigation of the complaint with the permission of the survivor and provide a report to the President EC The CCOTF will inform the outcome of the investigation to the alleged and the survivorcom-plainant The CCOTF must keep the identities of the survivorcomplainant and the alleged confidential within CCOTF to the best of their abilities The Chair of the CCOTF shall keep all the records of the case and transfer to the next Chair

Flowchart for the Code of Conduct Violation Re-porting and Resolution Process

54 KSEA handbook

Administrative Staff1 Assist the President and the President-Elect on

UKC fund-raising trips scheduling meetings and documentation for various purposes

2 Assist UKC coordination ndash preparing UKC intro-ductory documents UKC proposals UKC invi-tations sponsor contacts VIP invitations VIPSponsor recognition dinner preparations plenary session preparations Award ceremony prepara-tions etc

3 Assist the Directors on Chaptersrsquo and APSsrsquo HQ-related business

4 Assist MDs on membership drive and chapter es-tablishmentrevival by communicating with local chapter presidents

5 Update the Chapter and APS presidents at the beginning of administrations

6 Assist Committee Activities a Election Committee ndash confirm vacant posi-

tions for the general election send out email for votersrsquo registration work with committee chair for voting members verification elec-tion announcement and results follow-up collect candidatesrsquo profile and compile

b Nomination Committee ndash confirm vacant positions for nomination request and col-lect nomination forms submit the finalized nomination status and ballot to ED Help EC submit the list of nomination to council 2 weeks prior CouncilDirector meeting

c History Committee ndash Assist the history DVD production and PowerPoint presentations

d Honors amp Awards Committee ndash Assist Young Investigator Grant applications KSEA Awards nominations and DSPMDSMHM nomina-tions Tabulate the applicationnomination list Announce the selection results Coordi-nate the award ceremony

e Scholarship Committee ndash Assist Scholarship application processes and results announce-mentnotifications Coordinate the award ceremony

f Young Generation Committee ndash Assist KOFST Young Generation Forum applications and follow ups for participants

g Confirm new committee members for every admin and assist election of committee chairs and former president councilors

7 Assist R ampD Projecta Global RampD demand Project ndash document

proposal and report collecting survey forms and file

b Global RampD Training Program ndash document proposal and report coordinate training pro-grams and schedule

c DB project for the Global SampT Group ndash docu-ment proposal and report collect CV forms

d Global Conference Manual Project - document proposal and report

e Other projects with Korean organizations8 Prepare and review Contract and MOU docu-

ments 9 Manage KSEA Public Relations including press

conference press release and website news10 Coordinate meetings for Council EC Committees

and Auditors11 Coordinate Council e-voting12 Document Annual and Mid-term Council meeting

docket and Transition meeting docket13 Post and update KSEA website contents14 Help ECRC to update amended Policies by

checking council meeting minutes15 Prepare and submit business proposals and

reports for various KSEA events (eg SEECD ProDeW APS events for the KOFST fund support etc)

16 Arrange teleconference for ECDC meetings Committee meetings Chapter Presidents meet-ings and Task Force Meetings

17 Collect and archive meeting minutes for Council ECDC Chapter Presidents and Task Force

18 Prepare and send congratulations and condolenc-es for KSEA members

19 Arrange meetings for KSEA representatives and

ROLES AND RESPONSIBILITIES OF STAFF MEMBERS

KSEA handbook 55

Korean Government officers in US and Korea20 Manage assigned E-mail accounts sejongksea

org hqkseaorg projectkseairg scholar-shipkseaorg nominationkseaorg ystlckseaorg

21 Assist History Committee and 50th Anniversary Committee

22 Provide contents for KSEA Letters and Review before publication

Finance Staff 1 Assist FD on all KSEA finance matters 2 Record all financial transactions in ldquoQuickBooksrdquo

(accounting book) and prepare pertinent reim-bursement checks a Financial transactions including bank recon-

ciliationsb Real estate property incomeexpensetaxesc Membership dues paymentrefundsd ChapterAPS subsidies e ChapterAPSregional conference finance

supportf ScholarshipNMSC Awardsg YGTLC incomeexpensereimbursementh Midterm Council Meeting reimbursementi General HQ operations in finance mattersj UKC budget current administration budgetk ProDeW SEECD incomeexpensereimburse-

mentl YGF reimbursement

3 Prepare and send the finance statement a to FD for ECDC meeting b to the auditors for the internal audit

4 Assist VPs on solicitation or collection of pro-posals and activity reports and their fund status ChaptersAPS relations and fund distributions

5 Coordinate with an attorney for the annual report to state

6 Assist RampD project on invoicesfinance assisthonorariumsaward

7 Maintain System for Award Management(SAM) registration Data Universal Numbering System (DUNS) and Commercial and Government Entity (CAGE) numbers

8 Prepare BusinessProfessionalOccupational Licenses (BPOL) report

9 Coordinate with CPA a Annual tax return 990 and 990-Tb 1099 list

10 Support Chapter presidents with preparing pro-posals reports events and other finance matters including bank related activities

11 Prepare and submit finance reports to KOFST

twice a year12 Coordinate the UKC onlineonsite registrations

Sponsor invoicereceipts Sponsor QampAboothadvertisement invitedregular speaker support YGPF reimbursement and Councilinvited reim-bursement

13 Prepare UKC finance reports for various sponsors14 Report to FD P and Auditors for any violation of

the reimbursement policies including PrsquosPErsquos overseas trips

15 Support FMC (Fund Management Committee)a FMC meetings on foundation and scholarship

fundsb Prepare Endowment fund statementsc Manage Rockville and Luxberry properties

16 Support FD P PE VPs and CPs17 Manage assigned E-mail accounts financeksea

org ukcsupportkseaorg

Project Staff1 Manage KSEA publications 2 Manage membership database 3 Input new membership

a Update existing membership informationb Update eligible voting membersrsquo informationc Notify non-working email addresses to CPs

and request correct email addresses for KSEA election e-voting

4 Assist PDs on the preparation and distribution of KSEA Letters and UKC Reportsa Solicit and collect articlesb Design graphicsc Distribute to sponsors and members

5 Assist ProgramPublication Directors on the pub-lication of UKC Program Brochures

6 Facilitate National Mathematics amp Science Com-petitions (NMSC) and National Physics High School Competitions (NPHSC)a Assist Contest Committee and collect infor-

mation from participating chaptersb Collect scores sheets and determine national

winners c Help IT staff to upload necessary information

on KSEA NMSC websited Prepare and provide posters and award cer-

tificates7 Support local chapters APSs and VPs on data-

base and membership8 Assist Auditors by providing document logs (In

Out tofrom KSEA) both internally and externally and other miscellaneous help

9 Design and develop KSEA calendars and holiday cards

56 KSEA handbook

10 Solicit distribute and update online staff work-sheets and vacation recording documents weekly

11 Regularly monitor and re-stock office supplies upon approval from the ED or HOD

12 Collaborate with HQ staff ona Finance IT and administrative matters ndash

work on expense report and support UKC reimbursement including email account man-agement (ukcsupportkseaorg)

b Membership inquiries job posting inquiries and postupdate KSEA website contents

c Scholarships and award program as well as ceremonies held at the HQ

d Collect and layout candidate profiles for the general election

13 Bulk email for publication distribution and ship-ping arrangement

14 Assist special and ad-hoc projects (ie KSEA Handbook Task Force) and arrange teleconfer-ence for such TF meetings

15 Archive the updated Handbook files as MS Word InDesign and pdf formats

16 Manage assigned E-mail accounts databasekseaorg ukcsupportkseaorg

Information Technology Staff1 Assist ITD on the development of KSEA official

website2 Manage the KSEA official domainssub-domains

and dedicated servers3 Manage election website and e-voting system

a Provide project staff with a list of returned email addresses and corresponding member-ship information

4 Maintain the KSEA IT infrastructurea KSEA internal serverb HQ office networksc VPN FTP SSLd KSEA email accounts

5 Maintain membership database and FTP sitesa Membership management system b Membership registration systemc KSEA ndash KOFST DB search systemd Bulk Emailer for HQ Chapters and APSse Management of backup and security of KSEA

systemf Provide KSEA members and staff with techni-

cal supportg Update FTP sites and system accounts and

passwords when the term changes6 Develop and maintain KSEA affiliated websites

and paperonline registrations pertaining toa NMSC website

b Scholarship websitec Young Investigator Grant websited APSs and Local Chapters web hostingdo-

main and websitese UKC websites paper submission and online

registrationf KSEA Letters digital archivalg Special programs such as professional devel-

opment workshopsh Other websites including chapter specific

requests i Design build or maintain websites related

to KSEA events by using ITDrsquos recommended content creation tools

j Backup files from websites to local directo-ries

7 Collaborate with HQ staff ona KSEA Letters UKC Proposals and Reportsb Preparation of Letters-recipient listc Membership inquiries job posting inquiries

and KSEA online Jobs Boardd Administration matters including restocking

office supplies8 Manage assigned E-mail account itkseaorg

Other Activities1 Specific roles and responsibilities are identified

for individual staff members above In emer-gency situations or depending on workloads for individual staff members the ED or HOD may assign work to individual staff members outside the specific roles and responsibilitiesa The Reporting System

bull Personnel Management (human relations job assignment hiring working environ-ment) All staff members are under the supervision of HOD or ED and P

All staff rarr HOD or ED rarr P bull Functional Management (Other than Peo-

ple Management) Finance Staff rarr FD (major) amp HOD rarr P IT Staff rarr ITD (major) amp HOD rarr P Administrative Staff rarr ED (major) amp HOD rarr P Project Staff rarr HOD or ED rarr P

b Performance Evaluation bull The EC will evaluate staff performance at

least twice a year with input from all DC members standing committee chairs and task force chairs

bull Staff salary adjustment can be deter-mined based on the evaluation

KSEA handbook 57

The Purpose of Office Operations GuidelinesThese guidelines have been prepared to acquaint staff and officers with KSEArsquos policies and proce-dures These guidelines do not create any expressed or implied contractual right but reflects the policies and procedures generally applicable at the time of publication Such policies and procedures may be changed by the KSEA at any time

The guidelines do not and are not intended to cover all matters in detail or serve as a contract between staff and KSEA Employment at KSEA is on an at-will basis which means that both employee and employer may terminate the relationship at any time for any reason

The KSEA may add to revise or delete any part of these guidelines without prior notice In addition the KSEA may need to make exceptions from time to time Any exceptions that might be made shall not constitute a change in policy

The entire office staff should operate as a collabora-tive team to support KSEA members and elected and appointed officers Staff should communicate with each other on a regular basis to make sure each staff member is up to date with current and upcoming activities All staff should treat each other in a profes-sional manner and with respect Each staff member should work hard not to disrupt or cause conflict within the office1 Staff Meetings

A routine staff meeting is a good way to ensure that everyone is informed about what is happening in each support program area and among staff andor officers Staff members may take turns in scheduling and moderating the meeting and preparing minutesa Staff meeting must be held at least once a

month It is highly recommended to invite HQ Operation Director (HOD) andor Executive Director (ED) andor Finance Director (FD) to attend the meeting in person or by teleconfer-ence

b Minutes must be prepared and forwarded to EC for their information

2 FilingA well-organized filing system is critical to successful office operations It is important that key documents records and e-mails be filed or

stored in an organized manner so that written information or e-mails can be retrieved quickly when needed The following are suggested meth-ods of storing and filinga Emails Use the right subject title instead of us-

ing RE and FW Do not begin with an arbitrary subject or title It is recommended to begin with the title of a planned activity which has been approved by Executive Committee (EC) or Directorrsquos Committee (DC) For example ldquoUKC Correction of Authorsrdquo The e-mails should be moved periodically to appropriate folders for storage Folders should be created and maintained such that a staff member as well as any elected or appointed officer should be able to easily locate a specific e-mail from folders

b Hard copy documents books and records should be sorted and kept for future refer-ence in the order of their subject titles Their locations should be indexed and listed or kept similar to those at a library Adminis-trative staff is responsible for this duty All staff should forward important documents books and records to administrative staff for storage

3 Timeline of Required Responsibilitiesa A KSEA program support staff member has

a number of activity deadlines to follow It is recommended that each program support manager establish his or her own list of dead-lines and post it in an obvious and convenient location to act as a frequent reminder for forthcoming deadlines The list should be consulted during the preparation of agendas for the staff meetings

4 Safety and Accident Prevention a It is required for staff to follow common

sense safety practices Staff must immediately report all injuries or illnesses which have occurred to her or him while on the job to the HOD and the ED

5 Equal Opportunity amp Nondiscriminationa KSEA is an equal opportunity employer and

is committed to non-discriminatory poli-cies and practices with regard to any and all personnel actions KSEA pursues a positive course of action to foster equal consider-

OFFICE OPERATIONS GUIDELINES

58 KSEA handbook

ation and treatment of all job candidates and employees with regard to recruitment selections performance promotion training self-development or other forms of compen-sation benefits and termination regardless of race creed nationality origin sex age marital status physical handicap and veteran status

b KSEA recruits selects compensates trains and promotes people on the basis of skill training ability attitude and character without regard to age sex color race creed national origin religious persuasion marital status pregnancy family status sexual ori-entation political belief status as a veteran disability that does not prohibit performance of essential job functions or any other basis prohibited by federal state or local law

6 Nondiscrimination procedure a It is KSEArsquos policy to follow personnel proce-

dures that will ensure equal opportunity to make reasonable accommodations wherever necessary for employees with disabilities who are otherwise qualified to perform the duties and assignments connected with the job and to investigate instances of alleged discrimina-tion and take corrective action if warranted KSEA intends to provide a work environment that is pleasant healthful comfortable and free from intimidation hostility or other offenses which might interfere with work performance Harassment of any sort - verbal physical visual - will not be tolerated

b A staff member who feels that heshe is a victim of discrimination or any unlawful harassment including sexual harassment by fellow staff officers or KSEA members should immediately (within 60 days of its occurrence) bring the matter to the attention of the HOD or the ED (if the harasser is a party of the HOD or the ED report the matter to the President or Auditors) KSEA will promptly investigate all harassment allegations in a confidential man-ner and take appropriate corrective actions as warranted

7 Standard Hoursa Normal Working Hours The normal working

hours are 900am to 530pm each business day with a mandatory 30-minute lunch break The standard work week is 40 hoursweek for full-time employees and 20-25 hours week for part-time employees

b Incremental Weather Condition KSEA will

observe the Federal Government policy in deciding whether or not to open its office during incremental weather condition

8 Absence and Recording of Absences a Record all anticipated or planned off hours

and days well in advance on the ldquovacation calendarrdquo so that officers are informed Ad-vise both ED and HOD of planned absences at least 5 working days in advance Unplanned absences such as sick leave should be report-ed to ED and HOD as soon as possible A staff member who is absent for more than three consecutive working days because of illness must provide a statement from the attending physician prior to returning to work Absenc-es that are not recorded may result in disci-plinary action up to and including dismissal A staff member who fails to report to work and fails to record it in the calendar call in or send an e-mail to HOD or ED or P for 10 working days will be considered terminated

b Distinguish the nature of off-days and record the number of off-days per the table below

Category Vacation (VC) Compesation Off (CO)

Sick Leave (SL)

2-4 hrsday 12 12 12

4-8 hrsday 1 1 1

requires a prior permission by HOD or ED c If less than 2 hrs is taken off a staff member

has an option to (a) take a half-day vacation or (b) make up the equal amount of time on a different day within a month

d The staff members who have vacation days record their vacation days in the ldquoExcel filerdquo on the ftp site in order to make a record on the use of their vacation days

9 Overtime Work and Compensationa Exempt Employees this includes directors

professionals administrative employees and supervisors as defined by laws and regula-tions It is expected that exempt staff will spend whatever time is required by the KSEA to meet their commitments Exempt employ-ees are not eligible for overtime compensa-tion However if a regular exempt employee works in the evenings or weekends at the request of an officer (usually an EC member with the HOD or ED ccrsquoed in the request) the employee will receive an equivalent time of CO

b Non-Exempt Employees In accordance with the Fair Labor Standards Act (FLSA) nonex-empt employees are eligible to receive over-

KSEA handbook 59

time pay at a rate of one and one-half times their rate of pay for time worked in excess of 40 hoursweek Non-exempt staff includes secretaries bookkeepers and other clerical or support positions All overtime must be authorized in advance by the HOD or ED and recorded on time sheets for payroll purposes Overtime Pay is not authorized for work on Saturdays Sundays or holidays if total time worked during the week is 40 hours or less For the purposes of overtime calculations paid leave is counted as time worked

10 Funeral AttendanceKSEA will allow a staff member up to three days away from work for funerals and other person-al needs relating to the death of an immediate family member A member of an immediate family (including step-family) is defined as the staff memberrsquos mother father spouse children sibling mother-in-law father-in-law grandparents or grandchild

11 Witness and Jury DutyWitness and jury duty leave is granted to any staff member summoned for service as a juror or as a court witness If the staff member is called for witness or jury duty she or he must present the summons to ED or President by e-mail or FAX and request leave The staff member must report for work whenever the courtrsquos schedule permits or when released from witness or jury duty The jury duty certification should be submitted after the service

12 Maternity Leave and Military Leavea Maternity Leave KSEA grants 10 days of paid

maternity leave to staff members following the birth of a child which does not include adoption

b Military Leave KSEA will observe the Federal Gov-ernment Policy for military service by reservists

13 Unpaid LeaveKSEA does not offer paid time off specifically for sick leave KSEA allows staff to take unpaid leave up to 3 months for medical reasons extended maternity leave severe family or personal prob-lems Unpaid leave can be requested once the staff member has used all hisher vacation time

14 VacationsFull-time staff is entitled to vacation and sick days during fiscal year based on length of service as followsYEAR OF SERVICE VACATION SICK DAYS Up to 5th 7 days 3 days 6th to 10th 12 days 3 days 11th and beyond 15 days 3 days



HOLIDAY DATE











16 Staff Conduct and Ethics PolicyEach staff member is required to act in a courte-ous and respectful manner toward co-workers elected and appointed officers and all KSEA mem-bers It is required that a staff member follow the writ-ten ethics policies (Sections 17-22 below) In case of a violation of ethics policies an employee can be disciplined or dismissed

17 KSEA PropertyKSEA owns all material and equipment including computers information software programs in the office and database regardless of whether they are tangible or intangible Except as authorized or directed by KSEA the Employee shall not disclose to any person or entity any confidential informa-tion of KSEA such as the personal information of individual members or confidential information of others which has come into possession of KSEA

18 Personal Appearance and Demeanor A staff memberrsquos use of discretion in style of dress and behavior is essential to the productive and efficient operation of the workplace Therefore while performing duties for KSEA the staff mem-ber will dress in attire appropriate to the business environment and will behave in a professional and business-like manner

19 Preparing Written Correspondence a Any written information leaving or sent from

KSEA is a reflection of KSEA It is important

60 KSEA handbook

for letters to be professional Accumulate a file of reference aids including a manual on grammar manuals used for certain comput-er programs and a dictionary Whenever in doubt check Keep a file of sample letters that KSEA uses on a recurring basis Good gram-mar and appearances are important aspects of any correspondence

b A good letter has a pleasant tone and con-cisely provides the needed information As a guide imagine yourself as the addressee and consider whether or not you would have a question Keep the sentences and paragraphs short but do not overdo it to the point that your letter sounds choppy Do not delay in getting to the point and answer what is asked with the necessary informationbull Most of the correspondence from KSEA to-

day is completed on the computer To save time and make work easier you can create style sheets glossaries and other shortcuts that can be helpful With glossaries you can store pieces of text that you use frequently

bull Become proficient with your word process-ing program

bull Always proofread and utilize the spell-check function

20 Alcohol and Drugs Staff may not possess or be under the influence of alcohol intoxicants or illicit drugs on the way to work or on the job

21 Conflict Managementa Management of Conflict In order to maintain

and promote a fair and productive working environment as well as prevent workplace conflicts from happening KSEA encourages open communication among staff and offi-cers If a workplace conflict occurs however KSEA encourages its resolution at the earliest opportunity Both formal procedures and informal conflict resolution mechanisms are provided KSEA encourages staff to use infor-mal resolutions whenever appropriate

b Staff meeting A staff meeting provides an in-formal resolution mechanism for the parties to voluntarily resolve disputes involving relation-ships between staff of KSEA through the use of the ED FD or an Auditor as a neutral mediator

c Executive Committee The EC provides a formal grievance process for the review and resolution of certain issues that remain unre-solved from the informal process An individ-ual staff member must initiate by complaining in writing to the EC within 15 calendar days of

discovering the event raising conflict but no later than one year from the occurrence of the event Upon receiving the complaint the HOD or ED or FD (Auditor if the HOD or ED or FD is a party of the alleged conflict) will repre-sent EC in the investigation of the identified concern andor conflict Upon receiving the investigative report from the HOD or ED or FD (or Auditor if HOD or ED or FD is a party of the alleged conflict) the EC will make a de-cision take appropriate actions available and respond to the staff members EC is the sole judge and its decision is final

22 Travel Guidelinesa Travel Reimbursed Expenses staff members

will be reimbursed for expenses incurred during the authorized travel and services for KSEA Prior authorization by ED HOD or President is required for reimbursement

b Reimbursable expenses could include travel costs meals and tips lodging personal auto mileage and other reasonable direct costs Alcohol and entertainment are not reimbursable expenses

23 Benefitsa Medical Insurance

KSEA may provide insurance and the Workerrsquos Compensation to employees

b Retirement PlanKSEA does not offer any retirement plans such as the 401-K Plan to employees

24 Teleconference Reservation a We strongly encourage the use of https

wwwfreeconferencecomb If participants are having difficulties using US

phone numbers the headquarters staff can setup and provide a 1-800 number

25 Staff Work amp Vacation Recording Systemsa Staff weekly plans timesheets monthly plans

monthly report quarterly reports b Staff members report their weekly plans

and timesheets each week They also report monthly plans and send monthly report each month Quarterly reports should be submitted each quarter All of these should be sent to the ED and HOD by email and uploaded onto the KSEA admin website

c Staff members report their vacation and off times on the KSEA Web site They also keep their yearly vacation times and schedules on the admin ftp site The password can be pro-vided to those who have access Staff mem-bers should send vacation plans to HOD and ED and receive approvals as described in the operation guideline

KSEA handbook 61

Employment agreement made on (Date)between Korean American Scientists and Engineers Association (here-inafter ldquoKSEArdquo or ldquoEmployerrdquo) a Non-Profit Organization which is corporate and existing under the laws of Com-monwealth of Virginia with its principal office located at 1952 Gallows Rd Suite 300 Vienna Virginia 22182 and EMPLOYEE NAME (hereinafter ldquoEmployeerdquo) reside at _______________________________________

RECITALSA KSEA is engaged in the business of nonprofit association of scientists and engineers and maintains chap-ters and branches as well as affiliated professional societies across the nationB Employee has been engaged and has had a great deal of experience in the above-designated businessC Employee is willing to be employed by KSEA and KSEA is willing to employ employee on the terms cove-nants and conditions set forth in this agreementIn consideration of the matters described above and of the mutual benefits and obligations set forth in this agreement the parties agree as follows

SECTION ONE EMPLOYMENTA KSEA employs engages and hires employee as an Administrative Manager to conduct the given tasks and duties and employee accepts and agrees to such hiring engagement and employment subject to the general supervision and pursuant to the orders advice and direction of KSEAB Employee shall perform such other duties as are customarily performed by one holding such position in other same or similar businesses or enterprises as that engaged in by KSEA and shall also additionally ren-der such other and unrelated services and duties as may be assigned to her from time to time by KSEA

SECTION TWO BEST EFFORTS OF EMPLOYEEEmployee agrees that she will at all times faithfully industriously and to the best of her ability experience and talents perform all of the duties that may be required of and from her pursuant to the express and implic-it terms of this agreement to the reasonable satisfaction of KSEA Such duties shall be rendered at the office and other place or places as KSEA shall in good faith require or as the interest needs business or opportunity of employer shall require

SECTION THREE TERM OF EMPLOYMENTThe term of this agreement shall be from the date of execution of this agreement to (Date) At the expiration date of this agreement shall be considered renewed for a periods of one year provided both parties mutually consent to renew this employ agreement

SECTION FOUR COMPENSATION OF EMPLOYEEKSEA shall pay employee and employee shall accept from KSEA in full payment for employeersquos services un-der this agreement compensation at the rate of $ (Salary) per year payable twice a month of each month while this agreement shall be in force

SECTION FIVE TERMINATION DUE TO DISCONTINUANCE OF BUSINESSIn spite of anything contained in this agreement to the contrary if KSEA shall discontinue operating its busi-ness then this agreement shall terminate as of the last day of the month in which employer ceases operations at such location with the same force and effect as if such last day of the month were originally set as the ter-mination date of this agreement


EMPLOYMENT AGREEMENT

62 KSEA handbook

SECTION SIX OTHER EMPLOYMENTEmployee shall devote all of hisher time attention knowledge and skills solely to the business and interest of employer and KSEA shall be entitled to all of the benefits profits or other issues arising from or incident to all work services and advice of employee and employee shall not during the term of this agreement be interested directly or indirectly in any manner as partner officer director shareholder advisor employee or in any other capacity in any other business similar to employerrsquos business or any allied trade provided how-ever that nothing contained in this section shall be deemed to prevent or to limit the right of employee to in-vest any of her money in the capital stock or other securities of any corporation whose stock or securities are publicly owned or are regularly traded on any public exchange nor shall anything contained in this section be deemed to prevent employee from investing or limit employeersquos right to invest her money in real estate

SECTION SEVEN RECOMMENDATIONS FOR IMPROVING OPERATIONSEmployee shall make available to employer all information of which employee shall have any knowledge and shall make all suggestions and recommendations that will be of mutual benefit to employer and employee

SECTION EIGHT TRADE SECRETSEmployee shall not at any time or in any manner either directly or indirectly divulge disclose or communi-cate to any person firm corporation or other entity in any manner whatsoever any information concerning any matters affecting or relating to the business of employer including but not limited to any of its customers the prices it obtains or has obtained from the sale of or at which it sells or has sold its products or any other information concerning the business of employer its manner of operation its plans processes or other data without regard to whether all of the above-stated matters will be deemed confidential material or important KSEA and employee stipulating that as between them such matters are important material and confidential and gravely affect the effective and successful conduct of the business of KSEA and KSEArsquos good will and that any breach of the terms of this section shall be a material breach of this agreement

SECTION NINE TRADE SECRETS AFTER TERMINATION OF EMPLOYMENTAll of the terms of Section Eight of this agreement shall remain in full force and effect for the period of ten years after the termination of employeersquos employment for any reason and during such ten-year period em-ployee shall not make or permit the making of any public announcement or statement of any kind that she was formerly employed by or connected with KSEA

SECTION TEN ADDITIONAL COMPENSATIONEmployee shall not be entitled to any additional compensation by reason of any service that she may perform as the member of any managing committee of employer or if she shall at any time be elected an officer of director of employer

SECTION ELEVEN EMPLOYEErsquoS INABILITY TO CONTRACT FOR EMPLOYERIn spite of anything contained in this agreement to the contrary employee shall not have the right to make any contracts or commitments for or on behalf of employer without first obtaining the expressed written consent of employer

SECTION TWELVE AGREEMENTS OUTSIDE OF CONTRACTThis agreement contains the complete agreement concerning the employment arrangement between the par-ties and shall as of the effective date of this agreement supersede all other agreements between the parties The parties stipulate that neither of them has made any representation with respect to the subject matter of this agreement or any representations including the execution and delivery of this agreement except such representations as are specifically set forth in this agreement and each of the parties acknowledges that the party has relied on its own judgment in entering into this agreement The parties further acknowledge that any payments or representations that may have been made by either of them to the other prior to the date of executing this agreement are of no effect and that neither of them has relied on such payments or represen-tations in connection with the partyrsquos dealings with the other

KSEA handbook 63

SECTION THIRTEEN VACATIONEmployee shall be entitled to the paid vacation days as specified on the employment guidelines

SECTION FOURTEEN MODIFICATION OF AGREEMENTAny modification of this agreement or additional obligation assumed by either party in connection with this agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party

SECTION FIFTEEN FIDELITY BONDEmployee will immediately make application for fidelity or a surety bond to any company designated by employer in such amount as may be specified by employer Employer shall pay the premium on such bond and such bond shall continue in force in such amounts as employer may from time to time require and if such bond is refused or is ever canceled except with the approval of employer employeersquos employment may be terminated immediately and employee shall be entitled to compensation to the date of such termination only

SECTION SIXTEEN TERMINATIONA This agreement may be terminated by either party on thirty daysrsquo written notice to the other If KSEA shall so terminate this agreement employee shall be entitled to compensation for thirty daysB In the event of any violation by employee of any of the terms of this agreement employer may terminate employment without notice and with compensation to employee only to the date of such terminationC It is further agreed that any breach or evasion of any of the terms of this agreement by either party will result in immediate and irreparable injury to the other party and will authorize recourse to injunction and or specific performance as well as to all other legal or equitable remedies to which such injured party may be entitled under this agreement

SECTION SEVENTEEN TERMINATION FOR DISABILITYA In spite of anything in this agreement to the contrary employer has the option to terminate this agreement if employee shall during the term of this agreement become permanently disabled as the term permanently disabled is fixed and defined in this Section Such option shall be exercised by employer giving notice to em-ployee by registered mail addressed to himher in care of employer at 1952 Gallows Rd Suite 300 Vienna Virginia 22182 or at such other address as employee shall designate in writing of KSEArsquos intention to termi-nate this agreement on the last day of the month during which such notice is mailed On the giving of such notice this agreement shall cease on the last day of the month in which the notice is so mailed with the same force and effect as if such last day of the month were the date originally set forth in this agreement as the ter-mination date of this agreementB For the purposes of this agreement employee shall be deemed to have become permanently disabled if during any year of the term of this agreement because of ill health physical or mental disability or for other causes beyond employeersquos control she shall have been continuously unable or unwilling or shall have failed to perform her duties under this agreement for thirty consecutive days or if during any year of the term of this agreement employee shall have been unable or unwilling or shall have failed to perform her duties for a total period of thirty days irrespective of whether or not such days are consecutive For the purposes of this agreement the term ldquoany year of the term of this agreementrdquo is defined to mean any 12-calendar-months period during the term of this agreement

SECTION EIGHTEEN EFFECT OF PARTIAL INVALIDITYThe invalidity of any portion of this agreement will not and shall not be deemed to affect the validity of any other provision If any provision of this agreement is held to be invalid the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subse-quent to the expungement of the invalid provision

SECTION NINETEEN CHOICE OF LAW amp DISPUTESThis agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia All disputes arising out of or in connection with this agreement shall be finally settled under the pro-

64 KSEA handbook

cedural rules of the American Arbitration Association (ldquoAAArdquo) by three arbitrators appointed in accordance with the said rules unless the Parties agree on the appointment of a sole arbitrator

SECTION TWENTY NO WAIVERThe failure of either party to this agreement to insist upon the performance of any of the terms and conditions of this agreement or the waiver of any breach of any of the terms and conditions of this agreement shall not be construed as waiving any such terms and conditions but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred

SECTION TWENTY-ONE ATTORNEYrsquos FEESIf any action is filed in relation to this agreement the unsuccessful party in the action shall pay to the suc-cessful party in addition to all the sums that either party may be called on to pay a reasonable sum for the successful partyrsquos attorneysrsquo fees

SECTION TWENTY-TWO PRIOR AGREEMENT AND KSEA HANDBOOK This agreement replaces all andor any prior employment agreement between KSEA and the employee All other employment benefits and conditions regarding this employment shall be subjected to the current KSEA Handbook

The titles to the sections and paragraphs of this agreement are solely for the convenience of the parties and shall not be used to explain modify simplify or aid in the interpretation of the provisions of this agreementEach party to this agreement has caused it to be executed at the KSEA Office on the date indicated below

IN WITNESS WHEREOF the parties hereto have executed this employment agreement under the respective hands and seals as of the day and year fist above written

Employee Witness to Employer


Signed by ____________________________________

Date Signed __________________________________

___________________________

NOTARY ACKNOWLEDGMENT FOR EMPLOYER

STATE OF _____________ ) ) SSCOUNTY OF ___________)

On the ___________ day of ______________ in the year 2011 before me the undersigned a Notary Public in and for said State personally appeared _____________________ personally known to me to be the individual whose name is subscribed to the within instrument and acknowledged to me that heshe executed the same in his capacity and that by hisher signature on the instrument the individual or the person upon behalf of which the individual acted executed the instrument

Given under my hand this ____ day of ______________ 2011

KSEA handbook 65

__________________________________Notary Public

My Commission Expires on_________________________________

Employer Witness to Employer

Korean American Scientists and Engineers Association

Signed by ____________________________________Title PresidentPrinted Name President Name

Date Signed __________________________________

___________________________

NOTARY ACKNOWLEDGMENT FOR EMPLOYEE




__________________________________Notary Public


66 KSEA handbook

1 Purpose of Audit a To ensure sustaining the sound operations

of the Association and continuing its healthy growth

b To assess the KSEA operations the current fi-nancial status the projected budget conditions and the outlook of the Association

c To identify areas that deserve recognition of achievements and need improvements

2 Audit BoundariesThe audit shall cover a wide range of KSEA oper-ations including but not limited to the following areas finance amp financial management HQ oper-ations KSEA membership chapter development YG engagement Affiliated Professional Societies website management information infrastructure database UKC NMSC KSEA Letters ECDC meet-ings Council meetings Bylaws Policies Handbook and various committee activities

3 Auditorsrsquo Roles and Responsibilities The Auditors shall audit KSEA affairs according to standard accounting rules and the Policies and report the audit results to the Council

4 Standards amp References The Audit shall be carried out according to general standards and the Bylaws and Policies of the KSEA The key references concerning audits area Bylaws Article 19 Auditorsb Policy 5 Auditc Policy 6 Articles 10 amp 11 - Financial Audit amp

Final Financial Audit Report5 Timing and Reporting

There shall be two formal audits the mid-term and the year-end audit Special audits can be conducted upon ECrsquos or Councilrsquos request a Mid-term Audit

bull To be held in January (typically at the Mid-term Council Meeting)

bull Audit format (1) face-to-face interviews with ECDC members and HQ staff (2) interviews with Committee Chairs and Councilors and (3) review of pertinent fi-nancial (ie the executed expenses against the Council approved budget) and opera-tional documents

bull A report shall be submitted to the Council by the end of February

b Year-end Auditbull To be held in June (typically during the

transition meeting) bull Audit format same as abovebull A report shall be included in the Council

docket and presented at the Annual Coun-cil Meeting

c Special Audit bull Conduct a special audit within the scope

and timing specified by the EC or the Coun-cil

6 Areas of Special Attention (frequently violated cases)a Late submission of travel expense reimburse-

ments including the Prsquos and PErsquos fundraising trips

b Lack of timely review approval and submis-sion of required documents which are neces-sary for efficient HQ operations bull To address this problem ECDC should

create an action list by including achievable deadlines and the responsible person in each planned project or event

c Expenses exceeding 25 over the approved budget (Policy 6 Article 8 quoted below) ldquohellipany change in budget items due to a new or modified project should be approved by the Council if the change is greater than 25 or $30000rdquo

d Improperly documented ECDC meeting min-utes and late distribution of ECDC meeting agenda (Bylaws Article 20)

e Lack of compliance with Officersrsquo and staff membersrsquo Roles and Responsibilities specified in the Bylaws Policies and Handbook

f Late submission of quarterly Financial amp Ac-counting Report to Auditors

g Misuse of the acting Chapter President at the Council Meeting bull The term of ldquoActing Chapter Presidentrdquo

should be used instead of ldquoChapter Dele-gaterdquo Refer to Chapter President Manual regarding eligibility of Acting Chapter President

h Lack of immediate reporting of Election Com-mittee on election irregularities (Policy 10 Article 4)

i Improper disclosure of KSEA confidential information (eg distribution of recommended awardees before ECrsquos andor Councilorrsquos final approval)

SELECTED TASK-ORIENTED GUIDELINESAUDIT GUIDELINES

KSEA handbook 67

US-Korea Conference on Science Technology and Entrepreneurship (UKC) The UKC shall be held annually The UKC is organized exclusively for educational and scientific purposes to promote the following

1 Increased knowledge and interest in the field of Science Technology Engineering and Mathematics (STEM)

2 Greater interest in career planning and advancement as well as leadership development

3 Means of communications and collaborations between the United States and Korea

Conference Chair President-Elect shall serve as the chair of the UKC with the following duties1 Exercise executive authority over all matters re-

lated to the UKC2 Plan and report on the activities of the UKC3 Sign formal documents memorandums of under-

standing (MOUs) contracts and other materials in support of the UKC

4 Prepare and submit sponsorship proposals for fundraising

UKC Committee President-Elect may appoint the UKC Committee members to volunteer plan manage and execute specific functions associated with all UKC programs The UKC Committee may be comprised of the follow-ing members 1 Conference Chair and Co-Chair2 UKC Executive Director3 Advisors 4 Technical Program Chair and Co-Chair5 Sponsorship Program Chair and Co-Chair6 Industry Program Chair and Co-Chair7 Young Generation Program Chair and Co-Chair8 Local Arrangement Chair and Co-ChairThe success of the event is completely dependent

upon volunteer work from individual members Chap-ters and members of the Board of Directors The President-Elect and the Committee have the collective responsibility for event planning management and execution

Conference Venue The Long Range Planning Committee may recom-mend three candidate cities to evaluate the capacity to hold the UKC The conference site selection will be up to the President-Elect The President-Elect shall sign a hotel contract well in advance (ie a year or more in advance) so that he or she can announceadvertise the following yearrsquos UKC location in the cur-rent UKC Program Brochure (typically by July)

Previous Conference Records Previous conferencesrsquo records (eg list of sponsors budgets and expenses hotel contracts etc) are available on the KSEA FTP site In addition general information about previous conferences can be found on the official conference website for example

httpukckseaorgUKC2014httpukckseaorgUKC2013helliphttpukckseaorgUKC2003

Conference ReportsThe conference proceedings will be published and dis-tributed during the UKC The conference report will be generated shortly after the UKC and will be delivered by mail or email to sponsors In addition a summary report will be included in an upcoming KSEA Letters and will be available on the KSEA website The planning for UKC will begin as soon as Presi-dent-Elect is elected The table below is a sample ex-ample of the key milestones in UKC planning

UKC PREPARATIONS

68 KSEA handbook

Milestone Date Significant Event

May ndash June 2013

Select UKC2014 conference venue and sign hotel contract

June 2013 Submit UKC2014 advertisement to be included in the UKC2013 Brochure

August 2013 Begin contacting sponsors to set up meetings (See sample sponsorship proposal below)

January 2014 Call for papers on UKC2014 online

May 2014 Make online conference registration available on UKC2014 website

August 6-9 2014 UKC2014

Sample UKC Sponsorship Proposal

Describe the proposed conferenceprogram to be supportedThe US-Korea Conference (UKC) is the primary conference for the 1st and 2nd generation Kore-an-Americans in the fields of technology and science This year will be our most ambitious conference to date in promoting awareness of the rapid advances in science and engineering occurring both inside and outside of the United States We plan to bring togeth-er over 1500 of the most promising scientists and engineers from all over the United States and from South Korea Your organization will have the oppor-tunity to showcase their research attend technical symposia and workshops participate in forums and network with others to foster partnerships across international scientific communities especially be-tween the United States and South Korea

We plan to offer a Basic Science Program Industry Technology Program Emerging Technology Program Women Scientist Forum Energy Sustainability and Climate Forum and Intellectual Property Forum and other related workshops

Describe the KSEAThe Korean-American Scientists and Engineers Association (httpwwwkseaorg) was established in 1971 as a non-profit national professional or-ganization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code The objectives are to promote the application of science and technology for the general welfare of society and to foster the collaboration of international scientific communities especially between the United States and South Korea

Describe the proposed sponsorship levels and benefitsWe have several sponsorship opportunities to sup-port several areas of the event Your support of the conference helps keep the event affordable for all participants We rely on your generous dona-tions The following is a list of the proposed funding amounts

1 Platinum Level Sponsorship $100000+ 2 Diamond Level Sponsorship $50000-$999993 Gold Level Sponsorship $30000 -$499994 Silver Level Sponsorship $20000 -$299995 Bronze Level Sponsorship $10000 -$199996 Copper Level Sponsorship $5000 -$99997 General Level Sponsorship $3000 -$4999

KSEA handbook 69

NOMINATION GUIDELINES (The administrative staff keeps a pptx file that can be revised and used for the presentation to the Council)

POLICIES AND TRADITION1 The Nomination Committee (NC) recommends up

to 4x of the replacement positions in the case of vacancies in PE VPs Auditors and Councilors bull Council selects up to 2x for the annual elec-

tion of PE VPs Auditor and Councilors 2 Floor nominations for PE VPs Auditor and Coun-

cilors bull A written consent should be submitted to the

Council prior to the meeting3 Floor nomination for committee members may

follow the same rule applied for Councilors

4 The NC recommends up to 2x of the replace-ment positions in the case of vacancies in com-mitteesbull Council elects them

5 The Fund Management Committee members and its Chair are appointed by President and con-firmed by the Council

6 The NC Chair is elected by the Council usually at the end of the nomination process

7 Committee on APSbull This Committee was established in 2014 For

the first Committee to be formed by the 2014 Annual Council the term of two members is 3 years the term of another two is 2 years and the term of the rest two is 1 year so that one third of the members should be replaced every year from 2015

QUALIFICATIONS1 PE and VPs membership dues paid for the last 3

years2 Auditors and Councilors membership dues paid

for the last 2 years3 Committee members any voting members

except the case that the related Policy defines differently

CANDIDATESThe NC should provide the following information to the Council1 Position2 Name of nominee

3 Chapter4 Last degree (deg yr college)5 Affiliation and position6 KSEA activities (up to three)

COUNCIL BALLOTS AND COUNTING1 The recommended ballot includes

a Positionb Maximum number of candidates to vote for

2 The recommended ballot countinga To be carried out by at least three members

including at least one auditor and excluding any candidates

b To be announced by the Council Chair as soon as the counting completes

COUNCILrsquoS SELECTION OF THE CANDIDATES FOR PRESIDENT VPs AND AUDITORS

Position Candidates (up to 2x of vacancy)

of va-cancy

President-elect 1VPs 2Auditor 1

COUNCILrsquoS SELECTION OF THE CANDIDATES FOR TECHNICAL GROUPS


Max of vacancy

Group APhysics

1

Group B Chemistry 1Group C Math etc

1

Group DBiology etc

1

Group EAgriculture etc

1

Group FMed amp Pharma Sciences etc

1

70 KSEA handbook

Group GChem Eng etc

1

Group HMech Eng etc

1

Group IMaterials Sci etc

1

Group JCivilEnviron etc

1

Group KEE Eng etc

1

Group LComputer Sci etcGroup MIndustrial Eng etc

1

Please refer to KSEA Policy 2 for the details

COUNCILrsquoS ELECTION OF THE COMMITTEE MEMBERS

Committee (total of members including ex-officio members)

Compositions and Information Typical of vacancy

National Contest (7)3 year term (4) ex-officio (3)

Ex-officio VP1 ED CPC Chair 2

Election (4)1 year term (3) ex-officio (1)

Ex-officio ED 1

Fund Management (5)6 year term (4) ex-officio (1)

Nominated by the President Ex-officio FD

0 or 2

History (7)3 year term (7)

2 or 3

Honors and Awards (7)3 year term (7)

At least one ex-President 2 or 3

Long-Range Planning (7)3 year term (7)

of members increased in 2014 2 or 3

Nomination (7)1 year term (6) ex-officio (1)

Ex-officio Immediate past President The committee should include 2 former officers (EC members) 2 TGCs amp 2 CPs

4

Rules (8)3 year term (6) ex-officio (2)

Ex-officio PE ED 2

Scholarship (7)3 year term (7)

2

Young Generation (13)3 year term (12) ex-officio (1)

Ex-officio YGD The committee should include 2 TGCs 2 regular members with EC or Council experience

4

APS (8)1- 2- amp 3-year term (2 ea) ex-of-ficio (2)

Ex-officio ED TGD The committee should in-clude at least 3 APS ex-Prsquos or Prsquos

2 (6 in 2014)

KSEA handbook 71

KSEA members and staffs may be reimbursed for normal and reasonable travel and other expenses incurred for KSEA business or activity purposes All travelers must utilize the most economic mode of transportation lodging meals and related items

bull KSEA will reimburse for substance expenses for the maximum of one week per domestic trip and two weeks per international trip Any trip ex-ceeding these limits must be pre-approved by the Executive Committee

bull A KSEA Travel Expense Reimbursement Form must be used in reporting expenses for reim-bursement Itemized receipts must be provid-ed to justify reimbursement unless receipts cannot be obtained (eg per diem) Loss of receipts would require a note of explanation and ldquoexception approval signaturerdquo from the Presi-dent (P) or Finance Director (FD)

bull All claims must be submitted promptly No reim-bursement will be made to any travel expense after 30 days of completion of the travel

Category A1 (Airfare Personal vehicle) The maximum amount in Category A1 will be $550 if the travel distance in one way is more than 1500 miles (eg from coast to coast) $450 if between 750 and 1500 miles and $400 if less than 750 miles

bull For airfare coach class (both for domestic and international flights) must be used for economic class and tickets should be procured Domestic air fares must not exceed their maximum limits unless pre-approved in writing by P or FD Ex-penses resulting from an indirect or extension of route for the convenience of the traveler shall be borne by the traveler The traveler is responsible for cancelling reservations or getting refunds of unused tickets

bull For personal vehicle refer to the current milage rate which is periodically adjusted by EC (eg $050mile) This rate should be used when pre-paring the reimbursement form claiming cost of private automobile use Google map can be pro-vided to justify driving distance When a private

automobile is used by more than one traveler only one person will be reimbursed Extra costs of food and lodging while in transit via surface transportation shall not be reimbursed

Category A2 (Ground Transportation) Travelers are expected to use the most economical ground transportation appropriate under the circumstances and should generally use the following in the order of desirability hotel courtesy limousine service airport shuttle or bus taxicab and rental car

Category B (Lodging) KSEA will reimburse lodg-ing expense up to the cost established by US Gen-eral Services Administration where the lodging expense varies by city and month For internation-al travel lodging expense is supported up to $200 per day Lodging costs in excess of these limits must be approved by P of FD An international traveler however may elect a lodging per-diem (eg staying at a relativersquos home) at a rate of one third (13) of the maximum lodging expense limit No lodging receipts will be required when using the lodging per-diem but the traveler must provide a signed statement that the duration of lodging for which per-diem is claimed was related to the KSEA business or activity US-GSA website can be found here httpwwwgsagovporalcategory100120

Category C (Meals) The per-diem rates will be $10 for breakfast $15 for lunch and $25 for dinner (total $50day) in the continental United States $15 for breakfast $20 for lunch and $30 for dinner (total $65day) in foreign countries Receipt-claim is limited to the meals that KSEA did not officially serve Exceptions can be made on a case-by-case basis (dietary restrictions etc) Note that per-diem will be given if the claimed amount exceeds the per-diem rates The meal cost for reimbursement should not include alcoholic drinks unless it is approved by P or FD

Category D (Business Expense) Business expenses pre-approved by P or FD during KSEA activity will be reimbursed

TRAVEL EXPENSE REIMBURSEMENT GUIDELINES

72 KSEA handbook

PRESIDENT AND PRESIDENT-ELECT TRAVEL GUIDELINES


GeneralAn overseas trip by the President (P) andor President Elect (PE) may be reimbursed for trav-el related expenses incurred for KSEA activities (eg fundraising meeting with government and industrial officials etc) All expenses must be ldquoreasonablerdquo as judged by either Vice Presidents (VPs)Finance Director (FD) or PFD depending on the circumstances

The KSEA will reimburse for expenses up to a maximum of two weeks per oversea trip A total of 25 days of cumulative oversea days will be al-lowed for all fund-raising trips for a certain year of UKC Any trip exceeding these limits must be pre-approved by the VPFD or PFD1 For a reimbursement P andor PE must

submitvvvvSummary of travel plans detailing their KSEA activities (duration of trip and lodging the nature of KSEA activities etc) at least 14 days prior to a planned trip

2 Summary of post-travel reports (duration of trip and lodging per diem the nature of KSEA activities the persons whom the trav-eler met and their contact information any recommendation useful for the next trip etc) along with a reimbursement requests using the KSEA Travel Expense Reimburse-ment Form no later than 90 days of comple-tion of the trip

TransportationThe fare for Coach Class or Business Class (for international flights over 8 hrs) will be reim-bursed and tickets should be procured at least 30 days in advance Domestic air fares must be within the maximal KSEA rate at the time of travel unless pre-approved in writing by the FD Expenses resulting from an indirect or extension of route for the convenience of the traveler shall be borne by the traveler The traveler is respon-sible for canceling reservations andor obtaining refunds for unused tickets Ground transporta-tion is also included in this category

Lodging Meals and Incidentals (LMI)The KSEA will reimburse for lodging meal and incidental expenses according to the US State Department rate at the time of travel (for ex-ample 2007 per-diem for Seoul up to $230 for lodging $120 for Meal and Incidental Expenses) Lodging receipts will be required for reimburse-ment No receipts are required for meals and incidentals

The P and PE however may elect an alternative lodging per-diem (eg staying at a relativersquos home) at a rate of one third (13) of the maxi-mum lodging expense limit No lodging receipts will be required in this case

Other business expensesThe KSEA will allow up to 1 of the total fund (from non-governmental sources) raised by the traveler to be used for other business expenses incurred during the trip Itemized receipts are required and the traveler must provide names of the guests and their affiliation

KSEA handbook 73

When KSEA plans to develop a memorandum of understanding (MOU) agreement with an organiza-tionagency the following principles should be considered

1 An MOU agreement document shall be in English2 The EC should decide if an MOU is deemed to be beneficial to KSEA before initiating negotiation 3 The EC should document the status of past MOUs (ie signed previous terms) and current MOUs (ie

signed the current term)4 The EC should document any follow-up activities occurred from MOU in the Council meeting docket When drafting an MOU the KSEA should consider the followings

1 For what capability or resource is this MOU being created 2 Why is this MOU necessary 3 What agreements are set forth by this MOU 4 What is the intended level of command5 When will it be used 6 How will it be used 7 Who will be responsible for follow-up8 Who has the authority to updatemodify this MOU9 Consider adding a disclaimer such as ldquoThis document is a Memorandum of Understanding and is not intend-

ed to create binding or legal obligations on either partyrdquo

In maintaining already established MOUs the KSEA should keep the expiration dates if any of each MOU so that the KSEA contacts the other party representative to determine their interest in continuing or renewing the collaboration

When a new MOU is considered the following Sample MOU can be used

MOU GUIDELINES

74 KSEA handbook

MEMORANDUM OF UNDERSTANDING BETWEEN

THE KOREAN-AMERICAN SCIENTISTS AND ENGINEERS ASSOCIATION

AND

THE HONG GIL DONG INSTITUTEltlogos of KSEA and HGDI can be insertedgt

The Korean-American Scientists and Engineers Association (KSEA) and the H o n g G i l D o n g Institute (HGDI) recognizing the importance of establishing a close cooperative relationship between the two parties and with a view to further the development of both the US and Korea in the fields of science and technology hereby agree to cooperate with each other as follows

1 The principal objective of this cooperation is to provide opportunities to exchange ideas informa-tion skills and techniques and to collaborate in various areas of science and technology

2 Both parties shall explorea Discovering supporting andor facilitating collaborative research programs between mem-

bers of KSEA and scientists and engineers of HGDIb Exchange of technical information data experience and personnelc Conducting and operating conferences with the intent of lecturing holding seminars and en-

gaging in workshops in both partiesd Facilitating the opportunity for dispatch ande Such other forms of cooperation as the parties may agree to

3 This agreement does not in and of itself obligate either party to any financial expenditure Such obligations if any will be made as part of a specific arrangement developed under this agreement

4 In accordance with standard procedures and regulations governing KSEA and HGDI each party shall make its best efforts to notify the other about opportunities for cooperation made possible by this agreement

5 This agreement shall come into effect upon execution by the parties and remain effective for a period of five (5) years and will remain effective thereafter indefinitely unless either party notifies the other party in writing six months in advance of its intention to terminate this Memorandum

KSEA handbook 75

IN WITNESS WHEREOF each of the parties hereto has caused this agreement to be executed in duplicate by its duly authorized officer and retains one each of the duplicate texts having equal authenticity

On behalf of the On behalf of the

Korean-American Scientists and Hong Gil Dong Institute

Engineers Association (KSEA) (HGDI)

_____________________________ _____________________________

President President

76 KSEA handbook

This Confidentiality and Non-Disclosure Agreement (the ldquoAgreementrdquo) is made as of (Date) between KSEA with offices at 1952 Gallows Rd Suite 300 Vienna Virginia 22182 and ___________________ (ldquoyourdquo) as ______________________________________

WHEREAS KSEA and you as___________________mutually desire to engage in discussions as part of a ________________________project to be done by _________________________ and

WHEREAS the parties in the course of their dealings may furnish to each other Confidential Information (as defined in Section 11 below) and do not wish to convey any interest therein to the other or make such Confidential Information public or common knowledge

NOW THEREFORE in consideration of the joint nature of the disclosure between the parties and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged the parties hereby agree as follows

1 Definitions

bull ldquoConfidential Informationrdquo includes but is not limited to (a) all information proprietary to the Disclosing Party (as defined in Section 2 hereof) andor its affiliates (whether or not reduced to writing or other tangible medium of expression and whether or not patented patentable capable of trade secret protection or protected as an unpub-lished or published work under the United States Copyright Act of 1976 as amended) (b) information relating to the Intellectual Property (as defined in Section 12 below) and Business Practices (as defined in section 13 be-low) of the Disclosing Party andor its affiliates (c) comparable information that the Disclosing Party may receive or has received from others who do business with it (d) the terms and conditions of this Agreement and (e) the existence of the discussions between the parties Notwithstanding the foregoing Confidential Information does not include information which (i) is or was already lawfully in the possession of the receiving party on a non-con-fidential basis before the date of and other than by reason of disclosure by the Disclosing Party (as established by the receiving partyrsquos records) (ii) is or becomes generally available to the public other than through a breach of this Agreement (iii) is or was lawfully acquired from a person firm or company not being party to this Agreement whowhich has or had full rights to disclose it on a non-confidential basis or (iv) is independently developed by the receiving party without the use of any Confidential Information of the Disclosing Party as evidenced by written documentation of the receiving party

bull ldquoIntellectual Propertyrdquo includes but is not limited to all nonpublic information relating to research and devel-opment inventions discoveries developments improvements methods and processes know-how drawings patterns blueprints specifications designs ideas prototypes models samples molds lasts product plans andor briefs algorithms computer programs and software compositions works concepts patents copyrights trade-marks trade names trade secrets formulae writings notes and patent trademark and copyright applications

bull ldquoBusiness Practicesrdquo includes but is not limited to all nonpublic information relating to Intellectual Property busi-ness plans financial information technical information financial condition or status projections strategies fore-

NDA GUIDELINESKSEA and THIRD PARTYCONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

KSEA handbook 77

casts studies trends analyses ownership structures products services manufacturing processes and methods costs sources of supply advertising and marketing plans customer lists sales profits prices pricing methods personnel and business opportunities andor relationships

2 Disclosure Each of Fox and you on behalf of itself and as applicable its affiliates (including any company which is a holding company or subsidiary of either party to this Agreement or any company which is a subsidiary of a partyrsquos holding company) and its own and its affiliatesrsquo directors officers employees consultants advisors agents or students (the ldquoRepresentativesrdquo) agrees that during the period of its discussions and the Project and for so long thereafter as any information received by it from the other party (the ldquoDisclosing Partyrdquo) remains Confidential Information (a) it shall not at any time disclose to any third party or use for its own benefit or the benefit of any third party such Confidential Information without the prior written consent of the Disclosing Party and (b) it shall disclose such Con-fidential Information only to a minimum number of its affiliates andor Representatives who (i) have a need to know such Confidential Information in the performance of their duties associated with the discussions or the Project and (ii) have agreed to maintain such Confidential Information in confidence The receiving party shall be responsible for any breach of its obligation hereunder occasioned by an act or omission on the part of its affiliates andor Represen-tatives The receiving party shall maintain at least the same degree of diligence in the protection of the Confidential Information as it uses with regard to its own proprietary information Notwithstanding the foregoing disclosure may be made if and to the extent disclosure is required by the rules or regulations of any securities exchange on which the securities of the receiving party or its partners subsidiaries or affiliates of either are traded andor compelled by law or legal process provided that the receiving party takes all reasonable action to avoid and limit such disclosure and shall promptly notify the Disclosing Party of the Confidential Information to be disclosed and of the circumstances in which the disclosure is alleged to be required prior to disclosure so that the Disclosing Party may seek a protective or-der or other appropriate remedy andor waive compliance with the terms of this Agreement If such protective order or other remedy is not obtained or the Disclosing Party waives compliance with the provisions hereof the compelled party agrees to furnish only that portion of the Confidential Information which it is legally required to so furnish and will use reasonable efforts to obtain assurance that such Confidential Information will be treated confidentially

3 Third Party Disclosure Copies Prohibited Without limiting the disclosure restrictions set forth in Section 2 above

each party agrees that prior to its disclosure to any third party (other than affiliates andor Representatives necessar-ily involved in creating the Project) of any Confidential Information received by it from the Disclosing Party such first party shall obtain from such third party a written agreement (a) to hold such Confidential Information in confidence and not to use such Confidential Information for any purpose except as it relates to the discussions or the Project and (b) to return such Confidential Information to such first party immediately after such third party has completed its work with respect thereto or at such earlier time as may be requested by the Disclosing Party Each party agrees that without prior written consent of the Disclosing Party it shall not disclose to any third party (other than affiliates necessarily involved in creating the Project) or make any announcements that it is engaged in discussions regarding a potential relationship with the other party hereto nor shall such first party so disclose any of the terms of the Project (unless in each case disclosure is compelled by law or legal process and subject to the same exceptions set forth in this Section or in Sections 11(i) to (iii) above)

4 Return of Confidential Information Each party agrees upon request of the Disclosing Party (for any reason whatsoev-

er) to deliver promptly to the Disclosing Party any and all documents (whether tangible or in electronic form) and any other tangible materials received from the Disclosing Party reflecting Confidential Information of the Disclosing Party and any copies thereof in its possession or under its control For purposes of this Section 4 ldquodocumentsrdquo includes but is not limited to all information fixed in any tangible medium of expression in whatever form or format (including but not limited to computer discs CD ROM discs tapes and other storage media) Upon termination of the discussions or the Project the party receiving such Confidential Information shall deliver promptly to the Disclosing Party any and all documents and any other tangible materials received from the Disclosing Party reflecting Confidential Information of the Disclosing Party and any copies thereof in its possession or under its control and shall either so return or destroy all notes or memoranda or other writings to the extent they contain or are based upon Confidential Information of the Disclosing Party The receiving party shall give reasonable evidence of compliance with this Section by including a certificate to that effect duly signed by a director (or as the case may be officer or partner) of the receiving party

5 No Conveyance of License Nothing in this Agreement shall be construed to convey to the party receiving Confidential

Information any license to use sell exploit copy or further develop any Confidential Information This Agreement does not in any way bind either party to enter into or continue a business relationship of any type with the other Nothing in this Agreement shall imply any partnership or joint venture between the parties or be construed as making either party the agent of the other

78 KSEA handbook

6 No Representations and Warranties Each party understands and acknowledges that neither party is making any representation or warranty express or implied as to the accuracy or completeness of the Confidential Information and neither party nor any of its respective officers directors employees students stockholders owners affiliates or agents will have any liability to the other party or any other person resulting from the other partyrsquos use of the Confi-dential Information except in each case to the extent reflected in a document reflecting the Project if any and except that the Disclosing Party represents that it is authorized and empowered to reveal Confidential Information disclosed to the other subject to the otherrsquos compliance with this Agreement provided however that the parties undertake to negotiate and exchange information in good faith and that neither party shall convey any information that it knows is or reasonably believes to be false

7 Indemnification Notice Each party as a receiving party agrees to indemnify defend and hold harmless the other party and its Representatives from and against any and all losses damages costs (including reasonable attorneyrsquos fees and costs) claims actions causes or proceedings (ldquoClaimsrdquo) arising out of or related to use or disclosure by the receiving party of the Disclosing Partyrsquos Confidential Information other than as permitted by this Agreement Each party agrees to notify the other party in writing immediately upon the occurrence of any such unauthorized use or disclosure or other breach of this Agreement of which it becomes aware and of any Claim or other matter as to which it believes it is entitled to indemnification under this Section 7

8 General bull Governing Law Consent to Forum This Agreement shall be governed by and construed for all purposes in accor-

dance with the laws of the State of Virginia Any legal action or proceeding with respect to this Agreement may be brought in the courts of the State of Virginia County of Fairfax or of the United States for the _____________District of Virginia and by execution and delivery of this Agreement the parties hereby irrevocably accept in respect of its property generally and unconditionally the jurisdiction of the aforesaid courts and waive any claim or defense that such forum or venue is not convenient or proper The parties further irrevocably consent to the service of process out of any of the aforementioned courts and in any such action of proceeding by the mailing of copies thereof by registered or certified mail postage prepaid at its address such service to become effective ten (10) days after such mailing

bull Attorneysrsquo Fees In the event of any litigation or proceeding between the parties in connection with this Agree-ment the unsuccessful party or parties to such proceeding will pay to the successful party therein all costs and expenses including reasonable attorneysrsquo fees and costs incurred therein by such successful party which costs and expenses shall be included as a part of any judgment rendered in such action in addition to any other relief to which the successful party may be entitled

bull Reformation Severability The provisions of this Agreement shall be severable If any provision of this Agreement shall be invalid or unenforceable the other provisions hereof shall remain in full force and effect and such invalid or unenforceable provision shall be reformed as necessary to make it valid and enforceable to the maximum extent possible (or if such reformation is impossible such provision shall be severed from this Agreement)

bull Remedies Each party acknowledges and agrees that damages only would not be an adequate remedy for any breach by it of the provisions of this Agreement and that without prejudice to all other remedies to which a Dis-closing Party may be entitled as a matter of law the Disclosing Party shall be entitled to the remedies of injunction specific performance and other equitable relief for any threatened or actual breach of the provisions of this Agree-ment and no proof of special damages shall be necessary for the enforcement of this Agreement

bull Construction The terms and provisions of this Agreement represent the results of negotiations between the par-ties each of which has been represented by counsel of its own choosing and none of which have acted under du-ress or compulsion whether legal economic or otherwise Consequently the terms and provisions of this Agree-ment shall be interpreted and construed in accordance with their usual and customary meanings and the parties hereby waive the application of any rule of law to the effect that ambiguous or conflicting terms or provisions con-tained in the executed draft of this Agreement shall be interpreted or construed against the party whose attorney prepared the executed draft or any earlier draft of this Agreement

bull Entire Agreement Amendments Waiver This Agreement supersedes and cancels all prior negotiations and un-derstandings between the parties and constitutes the entire agreement between the parties with respect to the negotiations between the parties under this Agreement This Agreement may not be amended or modified except by an agreement in writing signed by both parties No officer employee or representative of Fox has any authority to make any representation or promise not contained in this Agreement and you have not executed this Agree-ment in reliance on any such representation or promise No failure or delay by the Disclosing Party in exercising any right power or privilege under this Agreement shall constitute a waiver thereof nor shall any single or partial exercise preclude further exercise thereof or otherwise Any waiver shall be in writing signed by the party against

KSEA handbook 79

whom such waiver is sought to be enforced bull Successors and Assigns Neither party shall be entitled to transfer or assign or delegate the performance of any

rights andor obligations under this Agreement without the prior written consent of the other party and any as-signment without such consent shall be void

bull Continuing Agreement To the fullest extent permitted by law all of the covenants and agreements contained in this Agreement shall survive the partiesrsquo abandonment or completion of the Discussions and shall continue in full force and effect in perpetuity

bull Headings Headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of or be considered a part of this Agreement

bull Counterparts This Agreement may be executed in counterparts each of which will be deemed an original and together all of which shall constitute one and the same agreement Signatures to this Agreement may be delivered electronically by PDF document or via facsimile and will be binding upon the parties

IN WITNESS WHEREOF this Agreement has been duly executed by the parties hereto as of the date set forth above

__________________________

Signed Signed

Printed Name

80 KSEA handbook

1 Scholarship categoriesa KSEA named undergraduate scholarships (ap-

proximately 18 recipients) b KSEA general undergraduate scholarships

(approximately 20 recipients)c KSEA-KUSCO graduate scholarships (approxi-

mately 20 recipients) 2 How to establish a named scholarship

a An intended scholarship should be reviewed and approved by EC based on its fund amount and contributorrsquos background

b Upon the Councilrsquos final approval the contrib-utor transfers the fund to the KSEA HQ

c Minimum amount required for establishing a named scholarship $35000 as of 2016

3 Application a Period January ndash March annuallyb Online submissions scholarshipkseaorg

4 List of Named Undergraduate Scholarships a Shoon Kyung Kim Scholarship (1)

This scholarship was established in 2005 in memory of late Dr Shoon Kyung Kim (1920-2003) a former Professor at Temple Universi-ty Philadelphia and KSEA founding President The scholarship fund is based on the gift from the late Prof Kimrsquos family friends former stu-dents and fellow KSEA members

b Inyong Ham Scholarship (1)This scholarship was established in 1985 based on the generous gift from late Prof In-yong Ham the 3rd President of KSEA to mark his 60th birthday Dr Ham served as a faculty of Industrial Engineering at the Pennsylvania State University

c Nam Sook amp Je Hyun Kim Scholarship (1)This scholarship was established in 2005 in memory of late Dr Je Hyun Kim the 8th Presi-dent of KSEA and his wife Nam Sook Kim The scholarship is based on the funds from the estate of Dr Je Hyun Kim and a generous gift from their three sons

d Woojin Scholarship (1)This scholarship was established in 2011 by a foundation fund from late Prof Kwang-Hae (Kane) Kim the 34th President of KSEA and

donation from Prof Kimrsquos familyfriendscol-leagues and fellow KSEA members

e Hyundai Scholarship (1)This scholarship was established by Hyundai Electronicsrsquo generous contribution (President Mr Joo Yong Kim) in February 1996

f Chunghi Hong Park Scholarship (2)This scholarship was established in 2002 by Mrs Chunghi Hong Park and it is earmarked to support future women scientists and engi-neers of all disciplines

g SeAh-Haiam Scholarship (1)This scholarship was established by SeAh Steel Corporationrsquos generous contribution in July 2006

h Yohan amp Rumie Cho Scholarship (1)This scholarship was established in 2002 by Mr amp Mrs Yohan Mr Yohan Cho served as President and CEO of Tautron until 1987 when the company was acquired by General Signal Corporation

i Wan-Kyoo Cho Scholarship (1)This scholarship was established by Dr Wan-Kyoo Cho and Dr Cho has been donating $1000 every year since 2007

j Changkiu Riew amp Hyunsoo Kim Scholarship (1)The Scholarship committee completed the Changkiu Riew and Hyunsoo Kim Named Scholarship installation in March 2009

k Jae S and Kyuho Lim Scholarship (1)This scholarship was established in 2010 by a generous donation from Prof Jae Soo Lim Professor at MIT and his wife Dr Kyuho Lim

l Yung Soo Yoo amp Kyung Bin Im Scholarship (1)This scholarship was established in 2014 by the donation from the Jae S Lim Foundation This is the second donation of Prof Lim and he named this scholarship in the name of Mr Yung Soo Yoo and his wife Mrs Kyung Bin Im as an expression of gratitude for the opportu-nity given to him years ago

m Chan Il and Young Hee Chung Scholarship (1) This scholarship was established by Prof Chan Il Chung who was the 31st President of KSEA

KSEA SCHOLARSHIPS

KSEA handbook 81

n 樂山李龍洛 (락산 이용락 Yong Nak Lee)Scholarship (1)This scholarship was established in January 2019 by Dr Yong Nak Lee who was the 10th President of KSEA

o Tai Ryang and You Hyun Shin Scholarship (1)This scholarship was established in November 2020 by Mrs and Dr Tai Ryang and You Hyun Shin

p Kyong Chul Chun Scholarship (1) This scholarship was established in March 2021 by Dr Kyong Chul Chun who was the 26th President of KSEA

q Chan-Mo Park Scholarship (1) This scholarship was established in June 2021 by Dr Chan-Mo Park who was the 13th Presi-dent of KSEA

82 KSEA handbook

1 Main Home page httpwwwkseaorgPurpose Overall website

2 UKC (US-Korea Conference) httpukckseaorgPurpose Develop the UKC web pages

3 NMSC (National Mathematics amp Science Competitions) httpnmsckseaorgPurpose Develop the NMSC web pages

4 Membership httpswwwkseaorgloginaspxPurpose Management of membership

5 KSEA Scholarship httpscholarshipkseaorgPurpose Develop the scholarship web pages

6 KSEA Election httpselectionkseaorgPurpose e-Voting web pages

7 YGTLC (Young Generation Technical and Leadership Confer-ence) httpygkseaorgPurpose Develop the YGTLC web pages

8 SEED workshop (Scientists and Engineers Early Career De-velopment Workshop) httpsseedkseaorg

9 STEP-UP Program (Science and Technology Entrepreneurship Partnersrsquo Upscale Program) httpsstepupkseaorg2020

10 KSEA Honors and Awards httpshackseaorg

KSEA WEBSITES

KSEA handbook 83

11 KSEA Young Investigator Grants (YIG) httpsyigrantkseaorg

12 YSTLC (Youth Science and Technology Leadership Camp) httpsystlckseaorg

84 KSEA handbook

Questions Answers[Member] I paid my membership dues in January Why do I have to pay it again in fall

The fiscal year of the KSEA begins on the first day of July of each calendar year

[Member] I have registered for the UKC in May and paid the membershipDo I have to pay the dues in July again

The membership payment will be carried to the next adminis-tration when you pay the dues during the UKC registration

[Member] I forgot my log-in information You can retrieve your log-in ID and PW by clicking lsquoForgot PWrsquo The information will be sent to email address you provided

[Member] I failed to log-in with my KSEA ID The KSEA ID number is different with your log-in ID You should have received your log-in information via email when you regis-tered your KSEA membership

[Member] How can I change my membership informa-tion

After you log-in click lsquoMy Homersquo and you can edit your person-al information when you go to My Profile Page

[Member] Can I receive the reimbursement via wire transfer

The KSEA only send checks unless pre-approved

[Member] I have 2 APSs that I would like to join The KSEA allows you to choose only 1 APS

[Member] I was able to participate in previous elec-tions Why donrsquotrsquo I have a voting right for this yearrsquos election

A member loses hisher voting right if the member does not pay his or her membership dues for two consecutive fiscal years

[Member]The KSEA Website allows me to login as a member but if I try to login with same ID and password from linked voting page it is not working and error message is showing every time

It is probably because you are not an eligible voter Eligible voters are KSEA Paid Members renewedjoined designated period Please refer to electionkseaorg for more information

[Member] Are volunteers at KSEA paid No our volunteers are donating their own time and energy to help KSEA with our events services and committees

[Member] Where can I get funding to start a ChapterBranch and to pay for the support I need

Funding for a new Chapter or Branch is usually available from the HQ KUSCO or from sponsors

[Member] Are there any research funding opportunities for KSEA members

KSEA provides grants for young scientists and engineers every year in the name of ldquoYoung Investigator Grantsrdquo The grants are designed to recognize those who have demonstrated the outstanding early career development as a young investigator in hisher early careers no longer than 6 calendar years after earning a PhD degree

FREQUENTLY ASKED QUESTIONS

KSEA handbook 85

[Member] When I register for the KSEA membership I get an error message

If the problem persists please email HQ office at itkseaorg or call the office 703-748-1221

[Member] When I apply for the KSEA scholarship on-line I canrsquot upload my file I get an error message

Files are limited up to 25 MB Please check the size of the file and upload it again

[Member] When visiting the KSEA website my brows-er showed a security warning message

There had been malware codes in the KSEA web server We detected and removed the malware codes We will solve the problem as soon as possible

[Sponsor] Why sponsor the UKC The UKC promotes a means of communication and coopera-tion between the United States and South Korea Due to the continual support of our sponsors we are able to cover partial travel expenses of the participants

[Sponsor] Are the KSEA contributions tax-deductible Yes KSEA is a legally recognized as 501(c)(3) non-profit orga-nization

[Sponsor] How should I make a designation to a specif-ic ChapterBranch

If you wish to make a designation to a specific ChapterBranch you can make a check payable to KSEA and send it to the HQ Designations made to ChapterBranch are sent in addition to any existing program funding provided by the HQ

[Sponsor] Does the KSEA provide job posting service for sponsors

Yes KSEA posts job openings on the website for free for KSEA sponsors For non-sponsors the KSEA charges advertisement fee for posting job listings

[Sponsor] If our organization sponsors the UKC can our president give a speech at the plenary session

It depends on the sponsorship level In general a representa-tive of major UKC sponsor will be given an opportunity to give a short speech (5-10 min) at the plenary session

[Sponsor] What kinds of benefits are provided to the UKC sponsors

For UKC sponsors many kinds of benefits are provided in-cluding participating in theme forum industry forum poster presentation free registrationmeal lodging benefit VIP dinner invitation sponsor booth advertisement airport pick up job interview opportunities and many more

[Sponsor] What kind of RampD projects does the KSEA perform with organizations in Korea

The KSEA performs various kinds of RampD projects with organi-zations in Korea through mutual contracts A few examples are forming the Global Technology Group performing the Global demand survey recruiting the Global SampT group and conducting the Global training program

[Chapter] Bulk mail is not sent In the case where the KSEA HQ or Chapter sends a lot of bulk email to their members the KSEA bulk mail service could be temporary paused Please try it again in a few minutes

86 KSEA handbook

Term NameAffiliation Address Telephone Numbers

1(1972-1973)

Shoon Kyung Kim Temple Univ Deceased Established Named Scholarship

2(1973-1974)

Kiuck Lee Marquette Univ Deceased

3(1974-1975)

Inyong Ham Penn State Univ Deceased Established Named Scholarship

4(1975-1976)

Young Bae Kim USC Deceased

5(1976-1977)

Chong Wha Pyun Deceased

6(1977-1978)

Hogil Kim Deceased

7(1978-1979)

Sang Il Choi Deceased

8(1979-1980)

Je Hyun Kim Deceased Established Named Scholarship

9(1980-1981)

Kwang Bang Woo Yonsei Univ

28 Wooddale Rd Greenwich CT 06830

(H) 203-869-2701 kbwooyonseiackr

10(1981-1982)

Yong Nak Lee Heat Transfer R amp D Ltd

1010 WLonnquist Blvd Mt Prospect IL 60056

(O)847-577-5967 (C) 847-846-2118 ynleehtrdltdcomEstablished Named Scholarship

11(1982-1983)

Kyungsik Kang Brown Univ Deceased

12(1983-1984)

Jae Young Park NC State Univ Deceased

13(1984-1985)

Chan-Mo Park Prof Emeritus POSTECH

15115 Interlachen Dr 314Silver Spring MD 20906

(H) 240-970-5347 (C) 240-551-7671 parkcmpostechackrEstablished Named Scholarship

14(1985-1986)

Dong Han Kim POSTECH

Pohang Univ PO Box 125 Pohang 790-600 Korea

(O) 82-54-279-2101 dhkimpostechedu

15(1986-1987)

Ki-Hyon Kim NC Central Univ

3604 Mossdale Ave Durham NC 27707

(H) 919-530-6451 (F) 919-530-7472 (C) 919-323-3300 khknccuedu

16(1987-1988)

Soon Kyu Kim Univof CT Deceased

17(1988-1989)

Kwang Kuk Koh Chrysan Ind

9527 Meadow View CTNorthville MI 48167

(H) 248-773-5081 (C) 734-748-9402 kwangchrysanindustriescom

18(1989-1990)

Chin Ok Lee Rockefeller Univ

400 East 71st Apt 23DNY NY 10021

(H) 212-639-9191(C) 347-271-1778 coleepostechackr

19(1990-1991)

Chai Chin Suh45 Cheltenham Dr Wyomissing PA 19610

(H) 610-678-0534 (C) 302-513-8391 chaisuhgmailcom

20(1991-1992)

Moo Young Han Duke Univ Deceased

LIST OF KSEA PRESIDENTS from 1972 to 2022

KSEA handbook 87

21(1992-1993)

Kun Sup Hyun PPI

100 Carlyle Drive Apt 2K(N)Cliffside Park NJ 07010-3504

(O) 973-596-3267 (F) 973-642-4594 (H) 201-310-7822 (C) 201-310-7822 kshyunpolymers-ppiorg

22(1993-1994)

Hyo-gun Kim K-GIST

4012 Calle Sonora Oeste 1BLaguna Woods CA92637

(H) 703-663-8803(C) 858-386-9146 hkimgistackr

23(1994-1995)

Moon Won Suh North Carolina State University

10609 Baden Place Raleigh NC 27613

(H) 919-847-2340(C) 919-539-2728 moon_suhncsuedu

24(1995-1996)

Dewey Doo-Young Ryu Professor Emeritus University of CaliforniaPresident Dewey Consultants Inc

5929 Killarney CircleSan Jose CA 95138-2350

(O) 408-440-4600 (H) 408-528-8255 (C) 408-505-8448ddyryuucdavisedu

25(1996-1997)

Saeyoung Ahn Fuzbien Technology Institute

10016 Vanderbilt Circle Unit 10Rockville MD 20850

(C) 301-646-6602 saeyoungayahoocom

26(1997-1998)

Kyong Chul Chun Argonne Nat Lab

1681 Tam OrsquoShanter Rd Apt 10FSeal Beach CA 90740

(C) 301-602-6950kcchun11gmailcomEstablished Named Scholarship

27(1998-1999)

Ki Dong Lee Univof Illinois at Urbana-Champaign

8330 Pinotage Ct San Jose CA 95135

(H) 408-622-6720 (C) 408-763-0653kdleeillinoisedu

28(1999-2000)

Hong Taik (Thomas) Hahn UCLA

1514 S Monte VientoSt Malibu CA 90265

(O) 310-760-1891 (H) 310-456-5007(C) 310-760-1891 hahnseasuclaedu

29(2000-2001)

Howard Ho Chung Argonne Nat Lab

1022 Revere Ct Naperville IL 60540

(C) 630-605-6543 chungkseagmailcom

30(2001-2002)

Nak Ho Sung Tufts Univ

5 Pitcairn Place Lexington MA 02421

(O) 617-627-3447 (H) 781-861-1532 (C) 781-354-7024 nsungtuftsedu

31(2002-2003)

Chan Il Chung Rensselaer Polytechnic Inst

12047 Navale LaneOrlando FL 32827

(H) 407-251-4550 (C) 518-727-3655 chungcrpieduEstablished Named Scholarship

32(2003-2004)

Quiesup Kim JPLNASA

5335 Quail Canyon Rd Glendale CA 91214

(O) 818-692-3368 (H) 818-248-6057(C) 818-692-3369Newhunnakgmailcom

33(2004-2005)

Sung Won Lee Univ of Maryland College Park MD

11100 Smoky Quartz Potomac MD 20854

(O) 301-405-1128 (H) 301-299-5879(C) 301-792-6499 swleeumdedu

34(2005-2006)

Kwang-Hae (Kane) Kim Univ of California Deceased Established Named Scholarship

35(2006-2007)

Sung-Kwon Kang IBM Research (retired)

36 Mayberry Rd Chappaqua NY 10514

(H) 914-241-9460 (C) 914-552-4903 sungkangkseagmailcom

36(2007-2008)

Kang-Won Wayne Lee Univ of Rhode Island

160 White Horn Dr Kingston RI 02881

(O) 401-874-2695(H) 401-789-5127 (C) 401-369-1565kwayneleegmailcom

37(2008-2009)

Kang-Wook Lee IBM TJ Watson Research Ctr (retired)

393 Chestnut Ct Yorktown Heights NY 10598

(H) 914-962-7306 (C) 914-275-5475 kangwookleeibmgmailcom

38(2009-2010)

Chueng-Ryong Ji North Carolina State University

3606 Corbin StRaleigh NC 27612

(O) 919-515-3478 (H) 919-571-7195 (C) 919-600-0916 chuengjigmailcom

39(2010-2011)

Jae Hoon Kim Boeing Research amp Technology

6001 167th Ave SE Bellevue WA 98006

(O) 425-373-2858 (C) 425-681-4253(H) 425-643-4372 (C) 425-786-7723jkim1ieeeorg jaehkimboeingcom

40(2011-2012)

Hosin Lee University of Iowa

4401 Preston LnIowa City IA 52246

(O) 319-384-0831 (C) 801-512-4202 skytrustgmailcom

41(2012-2013)

Hyungmin Michael ChungCalifornia State University Long Beach

PO Box 351Buena Park CA 90621

(O) 562-985-7691 (C) 562-665-0372 hmchungcsulbedu

88 KSEA handbook

42(2013-2014)

Myung Jong LeeCity University of New York

325 Silver Rod CtParamus NJ 07652

(O) 212-650-7260(C) 201-693-5413mjlee999yahoocom

43(2014-2015)

Kook Joon AhnCalifornia Department of Transportation

410 Sortwell CtEl Dorado Hills CA 95762

(O) 916-227-9257kookjoon_ahndotcagov

44(2015-2016)

Youngsoo Richard KimNorth Carolina State University

8105 Brookway CtRaleigh NC 27613

(O) 919-515-7758 (C) 919-673-3999kimncsuedu

45(2016-2017)

Jaehoon YuUniversity of Texas Arlinvvvgton

2309 Bay Lakes Ct Arlington TX 76016

(O) 817-272-2814 (H) 817-451-9600(C) 817-808-9605jaehoonyuutaedu

46(2017-2018)

Eun-Suk Seo University of Maryland

6100 Westchester Park Dr1212College Park MD 20740

(O) 301-405-4855(C) 301-326-8693ksea46pseogmailcom

47(2018-2019)

K Stephen SuhDiagnocine

370 Golf Place HackensackNJ 07601

(C) 240-426-8417kstephensuhgmailcom

48(2019-2020)

Jun-Seok OhWestern Michigan University

1903 W Michigan Ave Kalama-zoo MI 49008-5316

(O) 269-276-3216(C) 269-599-5076ohkseagmailcom

49(2020-2021)

Soolyeon ChoNorth Carolina State University

50 Pullen Rd Raleigh NC 27695(O) 919-513-8061 (C) 979-422-2499scho3ncsuedu

50(2021-2022)

Byungkyu Brian ParkUniversity of Virginia

PO Box 400747 Charlottesville VA 22904-4747

(O) 434-924-6347 (C) 434-260-0101brianuvagmailcom

51(2022-2023)

Young-Kee KimThe University of Chicago

5720 S Ellis Ave Chicago IL 60637

(O) 773-633-5753 (C) 773-633-5753ykkimhepuchicagoedu

KSEA handbook 89

1 KSEA Handbook 1996a Written in Koreanb Bylaws and Policies in Korean were includedc Prepared by the 24th EC (President Dewey Ryu) several ex-Presidents (Kiuck Lee Kyungsik Kang

Kun Sup Hyun et al) a few Councilors a few Committee Chairs (Sung Kwon Kang et al) Auditor Yong Wook Kim and the staff

2 KSEA Handbook 2009a Written in Englishb Bylaws and Policies in English were includedc A task force and the President prepared the following chapters with the help of many officers and staff

membersbull Roles and Responsibilities of Officersbull Roles and Responsibilities of Staff Membersbull Office Operation Guidelinesbull Employment Agreement

d Task Force Members and Presidentbull Chang-Rae Lee (Chair 35th ED)bull Saeyoung Ahn (25th President)bull Moon Jung Cho (36th FD)bull Sung-Soo Kim (President and CEO of HRCap)bull John Jeong (Executive Director of HRCap)bull Kang-Wook Lee (President)

3 KSEA Handbook 2014a Written in Englishb The 2014-amended Bylaws and Policies were includedc All other chapters were revised and the following chapters were added with the help of several offi-

cers and staff membersbull Council-Decision Documentsbull The Chapter Presidentrsquos Manualbull Technical Group Councilorsrsquo Guidelinesbull Selected Task-Oriented Guidelinesbull MOU NDA and FAQs

d Task Force Members and Presidentbull Kang-Wook Lee (Chair 37th President)bull Jane Oh (39th VP 38th ED)bull Byungkyu Brian Park (41st VP 40th Auditor)bull Seri Park (40th FD)bull Jongyun Park (41st CPC Chair 42nd PJD)bull Steven An (42nd HOD)bull Myung Jong Lee (President)

e Other contributorsbull Sam Ryu (Audit Guidelines)bull Seong Gon Kong (Technical Group Councilors Guidelines)

HANDBOOK AMENDMENT HISTORY

90 KSEA handbook

4 KSEA Handbooks 2017-2019a Policies Council-Decision Documents andor Code of Conduct were updated or addedb Only soft-copies were prepared and uploaded onto the website

5 KSEA Handbook 2021a Revised and published in June 2021 during the 49th term (President Soolyeon Cho)b The revision includes Policies Council-Decision Documents Code of Conduct Travel Expense Reim-

bursement Guidelines the list of the Named Scholarship the list of Former Presidents and the Contact Information

c The 49th Presidential Advisor Dr Kang-Wook Lee and the Administration Manager Ms Euna Yoon collected and edited the contents where necessary

From left Byungkyu Brian Park Seri Park Jane Oh Kang-Wook Lee (chair) Steven An Jongyun Park

2014 Handbook Task Force

KSEA handbook 91

New KSEA MembershipIf you are not a KSEA member yet please fill out the KSEA new membership registration form and make a pay-ment online or mail the completed form along with a payment to the HQ mailing address below (httpwwwkseaorgjoinaspx)

Renew your KSEA MembershipIf you have been a previous KSEA member and have not paid the next term yet please renew your membership online (httpwwwkseaorgjoinaspx)

If you need to update your membership status please email to databasekseaorg

Headquarters

Job Title Name E-mail Job Description

Finance ManagerKelly Han financekseaorg databasekseaorg

Finance Management ChaptersAPSs Proposals and Reports UKC SponsorsRegistration Reimbursements

Administrative ManagerEuna Yoon hqkseaorg sejongkseaorg

General Business and Official Documents Public Relations RampD Project Coordination UKC Coordination

IT ManagerKatie Park itkseaorg

KSEA IT infrastructure Membership database management KSEA websites development

KSEA (Korean-American Scientists and Engineers Association)

1952 Gallows Rd Suite 300 Vienna VA 22182 703-748-1221 (Voice) 703-748-1331 (Fax) Office Hours (M-F) 900 am - 530 pm EST E-mail sejongkseaorg

MEMBERSHIP RENEWAL AND CONTACT INFORMATION


1952 Gallows Road Suite 300 Vienna VA 22182Tel 703-748-1221 Fax 703-748-1331 sejongkseaorghttpwwwkseaorg

KSEA HANDBOOK2021

The organization objectives are to

bull Promote the application of science and tech-

nology for the general welfare of society

bull Foster international cooperation especially

between the US and Korea

bull Help Korean-American Scientists and Engi-

neers develop their full career potential

To provide in the areas of science technology and

entrepreneurship opportunities for

bull International Cooperation

bull Career Development

bull Community Service

wwwkseaorg

KSEA HANDBOOK2021




The Code of Conduct


Acronyms 02

Bylaws 04

Policies 11














KSEA Websites 82

FAQs 84



TABLE OF CONTENTS

2 KSEA handbook


ACRONYMS

KSEA handbook 3


4 KSEA handbook

KSEABYLAWS


2014

KSEA handbook 5



ARTICLE 2 Programs







ARTICLE 8 Admission









ARTICLE 16 Salary


ARTICLE 17 Officers

ARTICLE 18 Duties

ARTICLE 19 Auditors







CHAPTER 7 FINANCE







ARTICLE 29 Officers




TABLE OF CONTENTS

6 KSEA handbook

































KSEA handbook 7
























8 KSEA handbook


























KSEA handbook 9
























10 KSEA handbook



CHAPTER 7 FINANCE





















KSEA handbook 11

KSEAPOLICIES


2021

12 KSEA handbook





POLICY 5 AUDIT





















TABLE OF CONTENTS

KSEA handbook 13

















14 KSEA handbook















A Physics 1 1 1

B Chemistry 1 1 1


1 1 1




1 1 1


1 1 1







1 1 1

Total 18 16 13

KSEA handbook 15




















16 KSEA handbook



















KSEA handbook 17



POLICY 5 AUDIT

















18 KSEA handbook




















KSEA handbook 19
















20 KSEA handbook















KSEA handbook 21





























President 10

President-elect 6

Vice President 5

22 KSEA handbook

Auditors 4
































KSEA handbook 23























24 KSEA handbook






Greater than 6 3
















KSEA handbook 25






















26 KSEA handbook






Article 1 Purpose


















KSEA handbook 27





















28 KSEA handbook






























KSEA handbook 29





























30 KSEA handbook






















KSEA handbook 31












Rules Committee







32 KSEA handbook













2018





KSEA handbook 33












34 KSEA handbook



























KSEA handbook 35

HOLIDAY DATE







































36 KSEA handbook


















KSEA handbook 37








38 KSEA handbook














KSEA handbook 39











40 KSEA handbook






From 11 to 331

From 41 to 630

From 71 to 910

From 101 to 1231







and their terms



KSEA handbook 41










42 KSEA handbook

























sources












US-KOREA CONFERENCE

44 KSEA handbook


KSEA handbook 39



46 KSEA handbook


KSEA handbook 47















48 KSEA handbook



























larger than $5000













KSEA handbook 49























hiring and firing


















50 KSEA handbook



































KSEA handbook 51



































52 KSEA handbook


CODE OF CONDUCT

CODE OF CONDUCT












Avenues of Action







KSEA handbook 53








54 KSEA handbook
































KSEA handbook 55








































56 KSEA handbook








































KSEA handbook 57



















58 KSEA handbook














Sick Leave (SL)

2-4 hrsday 12 12 12

4-8 hrsday 1 1 1







KSEA handbook 59











HOLIDAY DATE
















60 KSEA handbook

























KSEA handbook 61










62 KSEA handbook








KSEA handbook 63








64 KSEA handbook









Signed by ____________________________________

Date Signed __________________________________

___________________________





KSEA handbook 65

__________________________________Notary Public





Date Signed __________________________________

___________________________





__________________________________Notary Public


66 KSEA handbook































KSEA handbook 67















UKC PREPARATIONS

68 KSEA handbook


May ndash June 2013






August 6-9 2014 UKC2014







KSEA handbook 69


























of va-cancy




Max of vacancy

Group APhysics

1


1

Group DBiology etc

1


1


1

70 KSEA handbook

Group GChem Eng etc

1

Group HMech Eng etc

1


1


1

Group KEE Eng etc

1


1








Ex-officio ED 1



0 or 2


2 or 3







4


Ex-officio PE ED 2


2



4



2 (6 in 2014)

KSEA handbook 71














72 KSEA handbook











KSEA handbook 73








MOU GUIDELINES

74 KSEA handbook



AND










KSEA handbook 75





_____________________________ _____________________________

President President

76 KSEA handbook





1 Definitions





KSEA handbook 77









78 KSEA handbook










KSEA handbook 79







__________________________

Signed Signed

Printed Name

80 KSEA handbook
























KSEA SCHOLARSHIPS

KSEA handbook 81





82 KSEA handbook











KSEA WEBSITES

KSEA handbook 83



84 KSEA handbook






















KSEA handbook 85




















86 KSEA handbook


1(1972-1973)


2(1973-1974)


3(1974-1975)


4(1975-1976)


5(1976-1977)


6(1977-1978)

Hogil Kim Deceased

7(1978-1979)


8(1979-1980)


9(1980-1981)




10(1981-1982)




11(1982-1983)


12(1983-1984)


13(1984-1985)




14(1985-1986)




15(1986-1987)



(H) 919-530-6451 (F) 919-530-7472 (C) 919-323-3300 khknccuedu

16(1987-1988)


17(1988-1989)




18(1989-1990)




19(1990-1991)



20(1991-1992)



KSEA handbook 87

21(1992-1993)

Kun Sup Hyun PPI



22(1993-1994)

Hyo-gun Kim K-GIST


(H) 703-663-8803(C) 858-386-9146 hkimgistackr

23(1994-1995)




24(1995-1996)




25(1996-1997)




26(1997-1998)




27(1998-1999)




28(1999-2000)




29(2000-2001)




30(2001-2002)




31(2002-2003)




32(2003-2004)

Quiesup Kim JPLNASA



33(2004-2005)



(O) 301-405-1128 (H) 301-299-5879(C) 301-792-6499 swleeumdedu

34(2005-2006)


35(2006-2007)




36(2007-2008)




37(2008-2009)




38(2009-2010)




39(2010-2011)




40(2011-2012)




41(2012-2013)




88 KSEA handbook

42(2013-2014)




43(2014-2015)




44(2015-2016)



(O) 919-515-7758 (C) 919-673-3999kimncsuedu

45(2016-2017)




46(2017-2018)




47(2018-2019)




48(2019-2020)




49(2020-2021)



50(2021-2022)




51(2022-2023)




KSEA handbook 89











90 KSEA handbook







KSEA handbook 91




Headquarters













KSEA HANDBOOK2021

wwwkseaorg

KSEA HANDBOOK2021




The Code of Conduct


Acronyms 02

Bylaws 04

Policies 11














KSEA Websites 82

FAQs 84



TABLE OF CONTENTS

2 KSEA handbook


ACRONYMS

KSEA handbook 3


4 KSEA handbook

KSEABYLAWS


2014

KSEA handbook 5



ARTICLE 2 Programs







ARTICLE 8 Admission









ARTICLE 16 Salary


ARTICLE 17 Officers

ARTICLE 18 Duties

ARTICLE 19 Auditors







CHAPTER 7 FINANCE







ARTICLE 29 Officers




TABLE OF CONTENTS

6 KSEA handbook

































KSEA handbook 7
























8 KSEA handbook


























KSEA handbook 9
























10 KSEA handbook



CHAPTER 7 FINANCE





















KSEA handbook 11

KSEAPOLICIES


2021

12 KSEA handbook





POLICY 5 AUDIT





















TABLE OF CONTENTS

KSEA handbook 13

















14 KSEA handbook















A Physics 1 1 1

B Chemistry 1 1 1


1 1 1




1 1 1


1 1 1







1 1 1

Total 18 16 13

KSEA handbook 15




















16 KSEA handbook



















KSEA handbook 17



POLICY 5 AUDIT

















18 KSEA handbook




















KSEA handbook 19
















20 KSEA handbook















KSEA handbook 21





























President 10

President-elect 6

Vice President 5

22 KSEA handbook

Auditors 4
































KSEA handbook 23























24 KSEA handbook






Greater than 6 3
















KSEA handbook 25






















26 KSEA handbook






Article 1 Purpose


















KSEA handbook 27





















28 KSEA handbook






























KSEA handbook 29





























30 KSEA handbook






















KSEA handbook 31












Rules Committee







32 KSEA handbook













2018





KSEA handbook 33












34 KSEA handbook



























KSEA handbook 35

HOLIDAY DATE







































36 KSEA handbook


















KSEA handbook 37








38 KSEA handbook














KSEA handbook 39











40 KSEA handbook






From 11 to 331

From 41 to 630

From 71 to 910

From 101 to 1231







and their terms



KSEA handbook 41










42 KSEA handbook

























sources












US-KOREA CONFERENCE

44 KSEA handbook


KSEA handbook 39



46 KSEA handbook


KSEA handbook 47















48 KSEA handbook



























larger than $5000













KSEA handbook 49























hiring and firing


















50 KSEA handbook



































KSEA handbook 51



































52 KSEA handbook


CODE OF CONDUCT

CODE OF CONDUCT












Avenues of Action







KSEA handbook 53








54 KSEA handbook
































KSEA handbook 55








































56 KSEA handbook








































KSEA handbook 57



















58 KSEA handbook














Sick Leave (SL)

2-4 hrsday 12 12 12

4-8 hrsday 1 1 1







KSEA handbook 59











HOLIDAY DATE
















60 KSEA handbook

























KSEA handbook 61










62 KSEA handbook








KSEA handbook 63








64 KSEA handbook









Signed by ____________________________________

Date Signed __________________________________

___________________________





KSEA handbook 65

__________________________________Notary Public





Date Signed __________________________________

___________________________





__________________________________Notary Public


66 KSEA handbook































KSEA handbook 67















UKC PREPARATIONS

68 KSEA handbook


May ndash June 2013






August 6-9 2014 UKC2014







KSEA handbook 69


























of va-cancy




Max of vacancy

Group APhysics

1


1

Group DBiology etc

1


1


1

70 KSEA handbook

Group GChem Eng etc

1

Group HMech Eng etc

1


1


1

Group KEE Eng etc

1


1








Ex-officio ED 1



0 or 2


2 or 3







4


Ex-officio PE ED 2


2



4



2 (6 in 2014)

KSEA handbook 71














72 KSEA handbook











KSEA handbook 73








MOU GUIDELINES

74 KSEA handbook



AND










KSEA handbook 75





_____________________________ _____________________________

President President

76 KSEA handbook





1 Definitions





KSEA handbook 77









78 KSEA handbook










KSEA handbook 79







__________________________

Signed Signed

Printed Name

80 KSEA handbook
























KSEA SCHOLARSHIPS

KSEA handbook 81





82 KSEA handbook











KSEA WEBSITES

KSEA handbook 83



84 KSEA handbook






















KSEA handbook 85




















86 KSEA handbook


1(1972-1973)


2(1973-1974)


3(1974-1975)


4(1975-1976)


5(1976-1977)


6(1977-1978)

Hogil Kim Deceased

7(1978-1979)


8(1979-1980)


9(1980-1981)




10(1981-1982)




11(1982-1983)


12(1983-1984)


13(1984-1985)




14(1985-1986)




15(1986-1987)



(H) 919-530-6451 (F) 919-530-7472 (C) 919-323-3300 khknccuedu

16(1987-1988)


17(1988-1989)




18(1989-1990)




19(1990-1991)



20(1991-1992)



KSEA handbook 87

21(1992-1993)

Kun Sup Hyun PPI



22(1993-1994)

Hyo-gun Kim K-GIST


(H) 703-663-8803(C) 858-386-9146 hkimgistackr

23(1994-1995)




24(1995-1996)




25(1996-1997)




26(1997-1998)




27(1998-1999)




28(1999-2000)




29(2000-2001)




30(2001-2002)




31(2002-2003)




32(2003-2004)

Quiesup Kim JPLNASA



33(2004-2005)



(O) 301-405-1128 (H) 301-299-5879(C) 301-792-6499 swleeumdedu

34(2005-2006)


35(2006-2007)




36(2007-2008)




37(2008-2009)




38(2009-2010)




39(2010-2011)




40(2011-2012)




41(2012-2013)




88 KSEA handbook

42(2013-2014)




43(2014-2015)




44(2015-2016)



(O) 919-515-7758 (C) 919-673-3999kimncsuedu

45(2016-2017)




46(2017-2018)




47(2018-2019)




48(2019-2020)




49(2020-2021)



50(2021-2022)




51(2022-2023)




KSEA handbook 89











90 KSEA handbook







KSEA handbook 91




Headquarters













KSEA HANDBOOK2021


Acronyms 02

Bylaws 04

Policies 11














KSEA Websites 82

FAQs 84



TABLE OF CONTENTS

2 KSEA handbook


ACRONYMS

KSEA handbook 3


4 KSEA handbook

KSEABYLAWS


2014

KSEA handbook 5



ARTICLE 2 Programs







ARTICLE 8 Admission









ARTICLE 16 Salary


ARTICLE 17 Officers

ARTICLE 18 Duties

ARTICLE 19 Auditors







CHAPTER 7 FINANCE







ARTICLE 29 Officers




TABLE OF CONTENTS

6 KSEA handbook

































KSEA handbook 7
























8 KSEA handbook


























KSEA handbook 9
























10 KSEA handbook



CHAPTER 7 FINANCE





















KSEA handbook 11

KSEAPOLICIES


2021

12 KSEA handbook





POLICY 5 AUDIT





















TABLE OF CONTENTS

KSEA handbook 13

















14 KSEA handbook















A Physics 1 1 1

B Chemistry 1 1 1


1 1 1




1 1 1


1 1 1







1 1 1

Total 18 16 13

KSEA handbook 15




















16 KSEA handbook



















KSEA handbook 17



POLICY 5 AUDIT

















18 KSEA handbook




















KSEA handbook 19
















20 KSEA handbook















KSEA handbook 21





























President 10

President-elect 6

Vice President 5

22 KSEA handbook

Auditors 4
































KSEA handbook 23























24 KSEA handbook






Greater than 6 3
















KSEA handbook 25






















26 KSEA handbook






Article 1 Purpose


















KSEA handbook 27





















28 KSEA handbook






























KSEA handbook 29





























30 KSEA handbook






















KSEA handbook 31












Rules Committee







32 KSEA handbook













2018





KSEA handbook 33












34 KSEA handbook



























KSEA handbook 35

HOLIDAY DATE







































36 KSEA handbook


















KSEA handbook 37








38 KSEA handbook














KSEA handbook 39











40 KSEA handbook






From 11 to 331

From 41 to 630

From 71 to 910

From 101 to 1231







and their terms



KSEA handbook 41










42 KSEA handbook

























sources












US-KOREA CONFERENCE

44 KSEA handbook


KSEA handbook 39



46 KSEA handbook


KSEA handbook 47















48 KSEA handbook



























larger than $5000













KSEA handbook 49























hiring and firing


















50 KSEA handbook



































KSEA handbook 51



































52 KSEA handbook


CODE OF CONDUCT

CODE OF CONDUCT












Avenues of Action







KSEA handbook 53








54 KSEA handbook
































KSEA handbook 55








































56 KSEA handbook








































KSEA handbook 57



















58 KSEA handbook














Sick Leave (SL)

2-4 hrsday 12 12 12

4-8 hrsday 1 1 1







KSEA handbook 59











HOLIDAY DATE
















60 KSEA handbook

























KSEA handbook 61










62 KSEA handbook








KSEA handbook 63








64 KSEA handbook









Signed by ____________________________________

Date Signed __________________________________

___________________________





KSEA handbook 65

__________________________________Notary Public





Date Signed __________________________________

___________________________





__________________________________Notary Public


66 KSEA handbook































KSEA handbook 67















UKC PREPARATIONS

68 KSEA handbook


May ndash June 2013






August 6-9 2014 UKC2014







KSEA handbook 69


























of va-cancy




Max of vacancy

Group APhysics

1


1

Group DBiology etc

1


1


1

70 KSEA handbook

Group GChem Eng etc

1

Group HMech Eng etc

1


1


1

Group KEE Eng etc

1


1








Ex-officio ED 1



0 or 2


2 or 3







4


Ex-officio PE ED 2


2



4



2 (6 in 2014)

KSEA handbook 71














72 KSEA handbook











KSEA handbook 73








MOU GUIDELINES

74 KSEA handbook



AND










KSEA handbook 75





_____________________________ _____________________________

President President

76 KSEA handbook





1 Definitions





KSEA handbook 77









78 KSEA handbook










KSEA handbook 79







__________________________

Signed Signed

Printed Name

80 KSEA handbook
























KSEA SCHOLARSHIPS

KSEA handbook 81





82 KSEA handbook











KSEA WEBSITES

KSEA handbook 83



84 KSEA handbook






















KSEA handbook 85




















86 KSEA handbook


1(1972-1973)


2(1973-1974)


3(1974-1975)


4(1975-1976)


5(1976-1977)


6(1977-1978)

Hogil Kim Deceased

7(1978-1979)


8(1979-1980)


9(1980-1981)




10(1981-1982)




11(1982-1983)


12(1983-1984)


13(1984-1985)




14(1985-1986)




15(1986-1987)



(H) 919-530-6451 (F) 919-530-7472 (C) 919-323-3300 khknccuedu

16(1987-1988)


17(1988-1989)




18(1989-1990)




19(1990-1991)



20(1991-1992)



KSEA handbook 87

21(1992-1993)

Kun Sup Hyun PPI



22(1993-1994)

Hyo-gun Kim K-GIST


(H) 703-663-8803(C) 858-386-9146 hkimgistackr

23(1994-1995)




24(1995-1996)




25(1996-1997)




26(1997-1998)




27(1998-1999)




28(1999-2000)




29(2000-2001)




30(2001-2002)




31(2002-2003)




32(2003-2004)

Quiesup Kim JPLNASA



33(2004-2005)



(O) 301-405-1128 (H) 301-299-5879(C) 301-792-6499 swleeumdedu

34(2005-2006)


35(2006-2007)




36(2007-2008)




37(2008-2009)




38(2009-2010)




39(2010-2011)




40(2011-2012)




41(2012-2013)




88 KSEA handbook

42(2013-2014)




43(2014-2015)




44(2015-2016)



(O) 919-515-7758 (C) 919-673-3999kimncsuedu

45(2016-2017)




46(2017-2018)




47(2018-2019)




48(2019-2020)




49(2020-2021)



50(2021-2022)




51(2022-2023)




KSEA handbook 89











90 KSEA handbook







KSEA handbook 91




Headquarters













KSEA HANDBOOK2021

2 KSEA handbook


ACRONYMS

KSEA handbook 3


4 KSEA handbook

KSEABYLAWS


2014

KSEA handbook 5



ARTICLE 2 Programs







ARTICLE 8 Admission









ARTICLE 16 Salary


ARTICLE 17 Officers

ARTICLE 18 Duties

ARTICLE 19 Auditors







CHAPTER 7 FINANCE







ARTICLE 29 Officers




TABLE OF CONTENTS

6 KSEA handbook

































KSEA handbook 7
























8 KSEA handbook


























KSEA handbook 9
























10 KSEA handbook



CHAPTER 7 FINANCE





















KSEA handbook 11

KSEAPOLICIES


2021

12 KSEA handbook





POLICY 5 AUDIT





















TABLE OF CONTENTS

KSEA handbook 13

















14 KSEA handbook















A Physics 1 1 1

B Chemistry 1 1 1


1 1 1




1 1 1


1 1 1







1 1 1

Total 18 16 13

KSEA handbook 15




















16 KSEA handbook



















KSEA handbook 17



POLICY 5 AUDIT

















18 KSEA handbook




















KSEA handbook 19
















20 KSEA handbook















KSEA handbook 21





























President 10

President-elect 6

Vice President 5

22 KSEA handbook

Auditors 4
































KSEA handbook 23























24 KSEA handbook






Greater than 6 3
















KSEA handbook 25






















26 KSEA handbook






Article 1 Purpose


















KSEA handbook 27





















28 KSEA handbook






























KSEA handbook 29





























30 KSEA handbook






















KSEA handbook 31












Rules Committee







32 KSEA handbook













2018





KSEA handbook 33












34 KSEA handbook



























KSEA handbook 35

HOLIDAY DATE







































36 KSEA handbook


















KSEA handbook 37








38 KSEA handbook














KSEA handbook 39











40 KSEA handbook






From 11 to 331

From 41 to 630

From 71 to 910

From 101 to 1231







and their terms



KSEA handbook 41










42 KSEA handbook

























sources












US-KOREA CONFERENCE

44 KSEA handbook


KSEA handbook 39



46 KSEA handbook


KSEA handbook 47















48 KSEA handbook



























larger than $5000













KSEA handbook 49























hiring and firing


















50 KSEA handbook



































KSEA handbook 51



































52 KSEA handbook


CODE OF CONDUCT

CODE OF CONDUCT












Avenues of Action







KSEA handbook 53








54 KSEA handbook
































KSEA handbook 55








































56 KSEA handbook








































KSEA handbook 57



















58 KSEA handbook














Sick Leave (SL)

2-4 hrsday 12 12 12

4-8 hrsday 1 1 1







KSEA handbook 59











HOLIDAY DATE
















60 KSEA handbook

























KSEA handbook 61










62 KSEA handbook








KSEA handbook 63








64 KSEA handbook









Signed by ____________________________________

Date Signed __________________________________

___________________________





KSEA handbook 65

__________________________________Notary Public





Date Signed __________________________________

___________________________





__________________________________Notary Public


66 KSEA handbook































KSEA handbook 67















UKC PREPARATIONS

68 KSEA handbook


May ndash June 2013






August 6-9 2014 UKC2014







KSEA handbook 69


























of va-cancy




Max of vacancy

Group APhysics

1


1

Group DBiology etc

1


1


1

70 KSEA handbook

Group GChem Eng etc

1

Group HMech Eng etc

1


1


1

Group KEE Eng etc

1


1








Ex-officio ED 1



0 or 2


2 or 3







4


Ex-officio PE ED 2


2



4



2 (6 in 2014)

KSEA handbook 71














72 KSEA handbook











KSEA handbook 73








MOU GUIDELINES

74 KSEA handbook



AND










KSEA handbook 75





_____________________________ _____________________________

President President

76 KSEA handbook





1 Definitions





KSEA handbook 77









78 KSEA handbook










KSEA handbook 79







__________________________

Signed Signed

Printed Name

80 KSEA handbook
























KSEA SCHOLARSHIPS

KSEA handbook 81





82 KSEA handbook











KSEA WEBSITES

KSEA handbook 83



84 KSEA handbook






















KSEA handbook 85




















86 KSEA handbook


1(1972-1973)


2(1973-1974)


3(1974-1975)


4(1975-1976)


5(1976-1977)


6(1977-1978)

Hogil Kim Deceased

7(1978-1979)


8(1979-1980)


9(1980-1981)




10(1981-1982)




11(1982-1983)


12(1983-1984)


13(1984-1985)




14(1985-1986)




15(1986-1987)



(H) 919-530-6451 (F) 919-530-7472 (C) 919-323-3300 khknccuedu

16(1987-1988)


17(1988-1989)




18(1989-1990)




19(1990-1991)



20(1991-1992)



KSEA handbook 87

21(1992-1993)

Kun Sup Hyun PPI



22(1993-1994)

Hyo-gun Kim K-GIST


(H) 703-663-8803(C) 858-386-9146 hkimgistackr

23(1994-1995)




24(1995-1996)




25(1996-1997)




26(1997-1998)




27(1998-1999)




28(1999-2000)




29(2000-2001)




30(2001-2002)




31(2002-2003)




32(2003-2004)

Quiesup Kim JPLNASA



33(2004-2005)



(O) 301-405-1128 (H) 301-299-5879(C) 301-792-6499 swleeumdedu

34(2005-2006)


35(2006-2007)




36(2007-2008)




37(2008-2009)




38(2009-2010)




39(2010-2011)




40(2011-2012)




41(2012-2013)




88 KSEA handbook

42(2013-2014)




43(2014-2015)




44(2015-2016)



(O) 919-515-7758 (C) 919-673-3999kimncsuedu

45(2016-2017)




46(2017-2018)




47(2018-2019)




48(2019-2020)




49(2020-2021)



50(2021-2022)




51(2022-2023)




KSEA handbook 89











90 KSEA handbook







KSEA handbook 91




Headquarters













KSEA HANDBOOK2021

KSEA handbook 3


4 KSEA handbook

KSEABYLAWS


2014

KSEA handbook 5



ARTICLE 2 Programs







ARTICLE 8 Admission









ARTICLE 16 Salary


ARTICLE 17 Officers

ARTICLE 18 Duties

ARTICLE 19 Auditors







CHAPTER 7 FINANCE







ARTICLE 29 Officers




TABLE OF CONTENTS

6 KSEA handbook

































KSEA handbook 7
























8 KSEA handbook


























KSEA handbook 9
























10 KSEA handbook



CHAPTER 7 FINANCE





















KSEA handbook 11

KSEAPOLICIES


2021

12 KSEA handbook





POLICY 5 AUDIT





















TABLE OF CONTENTS

KSEA handbook 13

















14 KSEA handbook















A Physics 1 1 1

B Chemistry 1 1 1


1 1 1




1 1 1


1 1 1







1 1 1

Total 18 16 13

KSEA handbook 15




















16 KSEA handbook



















KSEA handbook 17



POLICY 5 AUDIT

















18 KSEA handbook




















KSEA handbook 19
















20 KSEA handbook















KSEA handbook 21





























President 10

President-elect 6

Vice President 5

22 KSEA handbook

Auditors 4
































KSEA handbook 23























24 KSEA handbook






Greater than 6 3
















KSEA handbook 25






















26 KSEA handbook






Article 1 Purpose


















KSEA handbook 27





















28 KSEA handbook






























KSEA handbook 29





























30 KSEA handbook






















KSEA handbook 31












Rules Committee







32 KSEA handbook













2018





KSEA handbook 33












34 KSEA handbook



























KSEA handbook 35

HOLIDAY DATE







































36 KSEA handbook


















KSEA handbook 37








38 KSEA handbook














KSEA handbook 39











40 KSEA handbook






From 11 to 331

From 41 to 630

From 71 to 910

From 101 to 1231







and their terms



KSEA handbook 41










42 KSEA handbook

























sources












US-KOREA CONFERENCE

44 KSEA handbook


KSEA handbook 39



46 KSEA handbook


KSEA handbook 47















48 KSEA handbook



























larger than $5000













KSEA handbook 49























hiring and firing


















50 KSEA handbook



































KSEA handbook 51



































52 KSEA handbook


CODE OF CONDUCT

CODE OF CONDUCT












Avenues of Action







KSEA handbook 53








54 KSEA handbook
































KSEA handbook 55








































56 KSEA handbook








































KSEA handbook 57



















58 KSEA handbook














Sick Leave (SL)

2-4 hrsday 12 12 12

4-8 hrsday 1 1 1







KSEA handbook 59











HOLIDAY DATE
















60 KSEA handbook

























KSEA handbook 61










62 KSEA handbook








KSEA handbook 63








64 KSEA handbook









Signed by ____________________________________

Date Signed __________________________________

___________________________





KSEA handbook 65

__________________________________Notary Public





Date Signed __________________________________

___________________________





__________________________________Notary Public


66 KSEA handbook































KSEA handbook 67















UKC PREPARATIONS

68 KSEA handbook


May ndash June 2013






August 6-9 2014 UKC2014







KSEA handbook 69


























of va-cancy




Max of vacancy

Group APhysics

1


1

Group DBiology etc

1


1


1

70 KSEA handbook

Group GChem Eng etc

1

Group HMech Eng etc

1


1


1

Group KEE Eng etc

1


1








Ex-officio ED 1



0 or 2


2 or 3







4


Ex-officio PE ED 2


2



4



2 (6 in 2014)

KSEA handbook 71














72 KSEA handbook











KSEA handbook 73








MOU GUIDELINES

74 KSEA handbook



AND










KSEA handbook 75





_____________________________ _____________________________

President President

76 KSEA handbook





1 Definitions





KSEA handbook 77









78 KSEA handbook










KSEA handbook 79







__________________________

Signed Signed

Printed Name

80 KSEA handbook
























KSEA SCHOLARSHIPS

KSEA handbook 81





82 KSEA handbook











KSEA WEBSITES

KSEA handbook 83



84 KSEA handbook






















KSEA handbook 85




















86 KSEA handbook


1(1972-1973)


2(1973-1974)


3(1974-1975)


4(1975-1976)


5(1976-1977)


6(1977-1978)

Hogil Kim Deceased

7(1978-1979)


8(1979-1980)


9(1980-1981)




10(1981-1982)




11(1982-1983)


12(1983-1984)


13(1984-1985)




14(1985-1986)




15(1986-1987)



(H) 919-530-6451 (F) 919-530-7472 (C) 919-323-3300 khknccuedu

16(1987-1988)


17(1988-1989)




18(1989-1990)




19(1990-1991)



20(1991-1992)



KSEA handbook 87

21(1992-1993)

Kun Sup Hyun PPI



22(1993-1994)

Hyo-gun Kim K-GIST


(H) 703-663-8803(C) 858-386-9146 hkimgistackr

23(1994-1995)




24(1995-1996)




25(1996-1997)




26(1997-1998)




27(1998-1999)




28(1999-2000)




29(2000-2001)




30(2001-2002)




31(2002-2003)




32(2003-2004)

Quiesup Kim JPLNASA



33(2004-2005)



(O) 301-405-1128 (H) 301-299-5879(C) 301-792-6499 swleeumdedu

34(2005-2006)


35(2006-2007)




36(2007-2008)




37(2008-2009)




38(2009-2010)




39(2010-2011)




40(2011-2012)




41(2012-2013)




88 KSEA handbook

42(2013-2014)




43(2014-2015)




44(2015-2016)



(O) 919-515-7758 (C) 919-673-3999kimncsuedu

45(2016-2017)




46(2017-2018)




47(2018-2019)




48(2019-2020)




49(2020-2021)



50(2021-2022)




51(2022-2023)




KSEA handbook 89











90 KSEA handbook







KSEA handbook 91




Headquarters













KSEA HANDBOOK2021

4 KSEA handbook

KSEABYLAWS


2014

KSEA handbook 5



ARTICLE 2 Programs







ARTICLE 8 Admission









ARTICLE 16 Salary


ARTICLE 17 Officers

ARTICLE 18 Duties

ARTICLE 19 Auditors







CHAPTER 7 FINANCE







ARTICLE 29 Officers




TABLE OF CONTENTS

6 KSEA handbook

































KSEA handbook 7
























8 KSEA handbook


























KSEA handbook 9
























10 KSEA handbook



CHAPTER 7 FINANCE





















KSEA handbook 11

KSEAPOLICIES


2021

12 KSEA handbook





POLICY 5 AUDIT





















TABLE OF CONTENTS

KSEA handbook 13

















14 KSEA handbook















A Physics 1 1 1

B Chemistry 1 1 1


1 1 1




1 1 1


1 1 1







1 1 1

Total 18 16 13

KSEA handbook 15




















16 KSEA handbook



















KSEA handbook 17



POLICY 5 AUDIT

















18 KSEA handbook




















KSEA handbook 19
















20 KSEA handbook















KSEA handbook 21





























President 10

President-elect 6

Vice President 5

22 KSEA handbook

Auditors 4
































KSEA handbook 23























24 KSEA handbook






Greater than 6 3
















KSEA handbook 25






















26 KSEA handbook






Article 1 Purpose


















KSEA handbook 27





















28 KSEA handbook






























KSEA handbook 29





























30 KSEA handbook






















KSEA handbook 31












Rules Committee







32 KSEA handbook













2018





KSEA handbook 33












34 KSEA handbook



























KSEA handbook 35

HOLIDAY DATE







































36 KSEA handbook


















KSEA handbook 37








38 KSEA handbook














KSEA handbook 39











40 KSEA handbook






From 11 to 331

From 41 to 630

From 71 to 910

From 101 to 1231







and their terms



KSEA handbook 41










42 KSEA handbook

























sources












US-KOREA CONFERENCE

44 KSEA handbook


KSEA handbook 39



46 KSEA handbook


KSEA handbook 47















48 KSEA handbook



























larger than $5000













KSEA handbook 49























hiring and firing


















50 KSEA handbook



































KSEA handbook 51



































52 KSEA handbook


CODE OF CONDUCT

CODE OF CONDUCT












Avenues of Action







KSEA handbook 53








54 KSEA handbook
































KSEA handbook 55








































56 KSEA handbook








































KSEA handbook 57



















58 KSEA handbook














Sick Leave (SL)

2-4 hrsday 12 12 12

4-8 hrsday 1 1 1







KSEA handbook 59











HOLIDAY DATE
















60 KSEA handbook

























KSEA handbook 61










62 KSEA handbook








KSEA handbook 63








64 KSEA handbook









Signed by ____________________________________

Date Signed __________________________________

___________________________





KSEA handbook 65

__________________________________Notary Public





Date Signed __________________________________

___________________________





__________________________________Notary Public


66 KSEA handbook































KSEA handbook 67















UKC PREPARATIONS

68 KSEA handbook


May ndash June 2013






August 6-9 2014 UKC2014







KSEA handbook 69


























of va-cancy




Max of vacancy

Group APhysics

1


1

Group DBiology etc

1


1


1

70 KSEA handbook

Group GChem Eng etc

1

Group HMech Eng etc

1


1


1

Group KEE Eng etc

1


1








Ex-officio ED 1



0 or 2


2 or 3







4


Ex-officio PE ED 2


2



4



2 (6 in 2014)

KSEA handbook 71














72 KSEA handbook











KSEA handbook 73








MOU GUIDELINES

74 KSEA handbook



AND










KSEA handbook 75





_____________________________ _____________________________

President President

76 KSEA handbook





1 Definitions





KSEA handbook 77









78 KSEA handbook










KSEA handbook 79







__________________________

Signed Signed

Printed Name

80 KSEA handbook
























KSEA SCHOLARSHIPS

KSEA handbook 81





82 KSEA handbook











KSEA WEBSITES

KSEA handbook 83



84 KSEA handbook






















KSEA handbook 85




















86 KSEA handbook


1(1972-1973)


2(1973-1974)


3(1974-1975)


4(1975-1976)


5(1976-1977)


6(1977-1978)

Hogil Kim Deceased

7(1978-1979)


8(1979-1980)


9(1980-1981)




10(1981-1982)




11(1982-1983)


12(1983-1984)


13(1984-1985)




14(1985-1986)




15(1986-1987)



(H) 919-530-6451 (F) 919-530-7472 (C) 919-323-3300 khknccuedu

16(1987-1988)


17(1988-1989)




18(1989-1990)




19(1990-1991)



20(1991-1992)



KSEA handbook 87

21(1992-1993)

Kun Sup Hyun PPI



22(1993-1994)

Hyo-gun Kim K-GIST


(H) 703-663-8803(C) 858-386-9146 hkimgistackr

23(1994-1995)




24(1995-1996)




25(1996-1997)




26(1997-1998)




27(1998-1999)




28(1999-2000)




29(2000-2001)




30(2001-2002)




31(2002-2003)




32(2003-2004)

Quiesup Kim JPLNASA



33(2004-2005)



(O) 301-405-1128 (H) 301-299-5879(C) 301-792-6499 swleeumdedu

34(2005-2006)


35(2006-2007)




36(2007-2008)




37(2008-2009)




38(2009-2010)




39(2010-2011)




40(2011-2012)




41(2012-2013)




88 KSEA handbook

42(2013-2014)




43(2014-2015)




44(2015-2016)



(O) 919-515-7758 (C) 919-673-3999kimncsuedu

45(2016-2017)




46(2017-2018)




47(2018-2019)




48(2019-2020)




49(2020-2021)



50(2021-2022)




51(2022-2023)




KSEA handbook 89











90 KSEA handbook







KSEA handbook 91




Headquarters













KSEA HANDBOOK2021