LA County Parks Contract Class ProgramINSTRUCTOR INFORMATION SESSION

Meeting Tips

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Meeting will be recorded

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If your question is not answered, we will be sure to respond to you after the meeting

Email additional questions to ContractClasses@parks.lacounty.gov

Overview

The Purpose of the Contract Class Program (CCP) is to offer a workforcedevelopment opportunity for local artists and recreation, leisure, fitness,and educational instructors while simultaneously expanding the diversityof high-quality programs offered to our communities.

Opportunity to provide classes throughout Los Angeles County

Department to assist in marketing of classes

Department to handle all participant registration and collection of fees

Instructors will receive 60% of total fees collected

Benefits to Instructors

Increased views as classes are marketed to over 10 million residents County-wide

Class patrons can enroll in activities and complete their liability waiver forms online 24/7

Instructors have 24/7 access to portal to download class rosters and attendance sheets

We’ve created a website to keep all the information you will need in one place

We’re offering virtual training and onboarding to all instructors annually to cover details of handbook and agreement and cover topics such as writing successful proposals and tips to increase participation

Contract Class Coordinators

Department Coordinator

Katie Dingman

North Agency Coordinators

Sam Estrada

William Champion

East Agency Coordinators

Brian Ceballos

Traci Anthony

South Agency Coordinators

Susan Curry

Lorraine Martinez

Alejandro Noriega

Regional Agency Coordinator

Chris Mowry

Key Program Components

Instructor applies for a County Vendor #

Instructor will submit an Instructor Application yearly

Instructor will submit a Class Proposal for each class each season

Instructor chooses geographical area to teach in

Instructor sets fees, schedule, and desired attendance for program

Instructor may collect (pre-approved) supply/material fee

Department will provide Instructor access to Online Registration System to Print Rosters, Sign-In/Out Sheets/Waivers, etc.

Instructor will receive feedback from seasonal participant surveys

ActiveNet

Programs will be created and managed in ActiveNet by the Agency's Coordinator

Department will collect all participant registrations and fees

Instructors will have a portal to :

➢ View most recent rosters

➢ Print sign-in/out sheets

➢ Participant waivers

➢ Print Attendance

Notifications of enrollment and withdrawals from the class will be automatically emailed by the ActiveNet system to the instructor

➢ View and Print Bookings

➢ Email Participants

➢ Enter Attendance

➢ And more...

Marketing

LA County Parks and Recreation Public Information Team will lead marketing campaigns to help with recruitment of participants

Classes will be shared on Department social media

Opportunities to present class demonstrations at community events

Website

New Capabilities – Applicants can apply

directly online

Information on website

Handbook, Agreement, Application, Proposal Form, Schedules and More Resources

Link to Map of Facility Locations

Link to LA County Vendor Registration

parks.lacounty.gov/becomeaninstructor

Facilities Available for Instruction

Kitchens

Gymnasiums

Dance Studios

Fitness/Weight Rooms

Amphitheaters

Classrooms

Computer Labs

Soccer Fields

Tennis/Pickle Ball Courts

Parks/Outdoor Green Space

Nature Centers

Meeting Rooms

Baseball/Softball Fields

Basketball Courts

Tennis Facility

Dance Studio

Computer Lab

Outdoor Amphitheater

Craft Room

Theater with Stadium Seating

Kitchen

Desirable Classes

Fine Arts

Urban Dance and Music

Photography

Music Instruction

STEAM Classes

Sports

Martial Arts

Zumba

Ballet

Folklorico

Fitness/Cardio

Crafts and Hobbies

Tumbling/Cheer/Gymnastics

Parent & Me

Evaluation

Surveys distributed to participant and instructors at the end of every class

Instructors will receive participant survey data to help build on the strengths of their classes

Department will use instructor survey data to improve implementation of the contract class program

Instructor Orientation

AM & PM Sessions on July 27th

Details of Handbook and Agreement

Department Policies and Procedures

Process for Submitting Invoices

Opportunity for Specific Instructor Questions

Deadlines

All Applications and Proposals due by June 26th

We will schedule a phone interview with you by July 3rd

You will receive notification of the decision on your application and proposal(s) between July 6th and 10th

The Fall season begins on September 1st

Details

All Information and Documents Located at: https://parks.lacounty.gov/becomeaninstructor

Instructor Handbook covers everything you need to know from how to apply to resources to use during your time teaching

Instructor Agreement covers all contractual obligations of the Department and Instructor

All dates and deadlines listed in the Annual Production Schedule on the website and also attached at the end of the handbook

All instructors will be invited to virtual orientation to cover details of handbook and agreement

Thank you!

For more information:

• Website: parks.lacounty.gov/becomeaninstructor

• Email: ContractClasses@parks.lacounty.gov

• Social Media: @lacountyparks on Twitter, Instagram & YouTube @parks.lacounty.gov on Facebook