Lamb of God Lutheran Church Church Ministry Council

Agenda – March 16, 2020 - Revised

Call Meeting to Order Doug Janeway Opening Prayer/Devotion Pastor Settle Review/Approve Previous Meeting Minutes Patti Hawkins TAKE TEN Group Discussion

How did you SEE God at work in your life? What has God been teaching you in HIS WORD? What kind of CONVERSATIONS are you having with non-believers? What good can we DO around here? How can we help you in PRAYER?

Standing Reports – Submitted in advance of CMC Meeting Treasurer’s Report Christina Knox Elder’s Report John Downey Children’s Ministry Report Gabby Perez Youth Report Sam Ewing Music Ministry Report Tom Hardt Adult Education Report Corey Smith Outreach Ministry Report Anita Thiede Fellowship Committee Report Dave Meeks Servanthood Adam Hengeveld Early Childhood Ministry Cheryl Faulkner Facilities Report Rick Pfeil Senior Pastor Report Pastor Rance Settle Discussion/Updates Senior Pastor Report Pastor Rance Settle Budget Discussion Christina Knox Policies and Procedures – Concert Guidelines Stephanie Poyner Update – Coronavirus Preparedness Pastor Rance Settle Action Items – Submitted in advance of meeting or discussed at previous CMC President’s Report Doug Janeway Closing Thoughts Adjourn Closing – Lord’s Prayer All

Minutes of the Lamb of God Church Ministry Council Regular Meeting – February 17, 2020

Members Present:

Doug Janeway, President Mike Van Strien, Vice President Christina Knox, Treasurer Tom Hardt, Chairman of Music Ministry Rick Pfeil, Chairman of Facilities Gabby Perez, Chairman of Children’s Ministry Adam Hengeveld, Chairman of Servanthood Dave Meeks, Chairman of Fellowship Sam Ewing, Chairman of Youth Ministry Patti Hawkins, Secretary Staff Members Present: Pastor Rance Settle Stephanie Poyner Darcie Boughton The meeting was called to order by Doug Janeway, President, at 7:04 pm.

Opening Prayer/Devotion – Pastor Rance opened the meeting with a devotion and prayer.

Review/Approve Previous Month’s Minutes The minutes for the January CMC meeting were presented. Motion to approve minutes: Rick Pfeil Second: Tom Hardt

THE MOTION CARRIED.

TAKE TEN

Doug led the CMC in a discussion about Joining Jesus on His Mission. Various members shared stories of their

experiences in the past month. We will be taking ten again next month.

Ministry Reports –

All ministry leaders submit reports prior to the meeting.

Sam reported that Local Missions weekend went well. Most if not all of the sites were new sites, and there were no

complaints. They also did personality testing, which was fun and interesting for youth and adults as well.

Rick reported that the fabric for the pews has been ordered and the installation should occur between Easter and the

50th anniversary celebration.

Discussion/Updates

Pastor’s Report – The Reverend Doctor Settle (!) reported that his dissertation should be available soon. He is

working on a book, meeting with publishers to find out the next steps. We have 12 confirmands this year who will be

confirmed the last Sunday in April. One prayer retreat just occurred; the next will be March 28. There were about 30

people at the February retreat. Doug and Mike attended the first one and encouraged all CMC members to attend the

second one if they weren’t at the first. Ash Wednesday is Feb. 26 with noon and 7:15 pm services. The theme is “Savior

of the Nations, Come”. There is lunch after the Wednesday morning Bible study and before the noon service and dinner

before the evening services. Pastor also distributed an article entitled “Here Come the Skinny Cows”, which discusses

giving trends. New believers, especially younger generations, don’t think about the church’s bills getting paid; they need

to be told what is expected of them. “Christians give; it’s what we do.”

Ministry Plans –

Christina reported that as of the end of January we have received $512,000 for the capital campaign in addition to $14K

of debt reduction contributions. We also paid down $350K on the mortgage last week, which is a portion of the $512K

received. She also told us that having church members investing in Texas Church Extension Fund – which pays

competitive interest -- pays rebates to Lamb of God. That information will be coming out in the bulletin soon.

Sam reported that a goal for youth is to have more visibility throughout the congregation. That includes having the

youth sit together during services. Another thought is to have youth participate in ushering. They are trying to get

middle school parents more involved. They are working on revitalizing the youth Bible study curriculum.

Gabby reported that the Children’s Ministry wants to foster family involvement. They want to do family fellowship

events as well as involve families in Sunday School. They want to try to add a children’s involvement to local missions

next year. They are planning to organize a week at Camp Lone Star this summer for families as well.

Dave Meeks – Fellowship – 3 events planned for this year – family picnic (April 5) which will include the Easter egg hunt,

potentially Oktoberfest (planning is in the works), Trunk or Treat, and a fall music event, similar to the big band event

this past fall. Lent and Advent meals are also in the plan.

Facilities - Rick reported that one of the biggest tasks is security. We are hoping to take advantage of available grants to

fund some of the security initiatives. Anita Thiede and her Journey to Dream connections will help Rick write the grant

applications. The committee will be meeting monthly to continue to assess needs.

Servanthood – Adam – improve participation. Having a generosity Sunday in the fall. Move to opt in system for

envelopes so that people who don’t use them won’t get them just to throw them away. There will be a ministry fair in

the late summer/early fall. We hope to include the volunteer fair outside agencies. We are working on the spiritual gifts

inventory. It is online, but there are also paper copies available. CMC and ministry staff will be asked to take that before

the end of March.

Music – Stephanie – Make corporate worship a priority, focused on Word and Sacrament. Make hymn choices reflecting

LCMS theological beliefs. 50th anniversary – music budget is $2,000; LWML donated $500 and fundraising was done for

the balance. Summer music camp this summer. Enrollment starts March 29. Sept 27 is the Lutheran Hymn Festival at

the Meyerson.

Budget – Christina reported that ministry budgets are due next week to Darcie. She and Doug will be meeting with some

of the larger-budget ministries after they turn in their budgets (during the first couple of weeks of March). By the March

meeting we will have a preliminary budget.

On the financial statement, Christina reported that on church income, we are currently $110K behind YTD budget; ECM

is also short about $33K. ECM has $25K savings that partially offset their income shortfall. On the church side, we have

salary savings of about $33K, benefit savings of about $30K, and mortgage savings of about $46K, so we are actually

trending about $14K ahead of budget on the net income.

Action Items –None

President’s Report – Doug congratulated Pastor Rance on his earning his doctorate and on the yeoman job he is

doing handling everything at Lamb of God.

CLOSING THOUGHTS - nothing additional.

Motion to adjourn – Dave Meeks

Second –Sam Ewing

THE MOTION CARRIED.

The meeting adjourned at 8:50 with the Lord’s Prayer.

Respectfully submitted,

Patti Hawkins, Secretary

4:30 PM

03/13/20

Cash Basis

Lamb of God Lutheran Church

Income and Expense Report FY2019-2020 February 2020

Feb 20 Budget Jul '19 - Feb 20 YTD Budget Annual Budget

Ordinary Income/Expense

Income

4000 · CHURCH INCOME

4010 · Contributions Income

4011 · Envelopes 100,042.41 100,000.00 750,560.82 840,000.00 1,237,913.00

4012 · Plate 2,471.00 8,000.00 43,456.53 50,500.00 75,000.00

4013 · Sunday School 71.60 291.67 123.35 2,333.32 3,500.00

Total 4010 · Contributions Income 102,585.01 108,291.67 794,140.70 892,833.32 1,316,413.00

Total 4020 · Designated Expense Reduction 0.00 4,300.00 19,603.46 42,800.00 52,800.00

Total 4030 · Miscellaneous Income 250.00 16.67 1,735.86 133.32 200.00

4040 · Contingency Allocation 0.00 0.00 0.00 0.00 40,000.00

Total 4000 · CHURCH INCOME 102,835.01 112,608.34 815,480.02 935,766.64 1,409,413.00

4500 · ECM INCOME

4510 · Registration 0.00 500.00 28,045.00 34,000.00 35,000.00

4511 · Tuition 28,400.00 35,000.00 209,745.20 245,000.00 350,000.00

4516 · Enrichment 0.00 312.50 2,180.00 1,875.00 2,500.00

Total 4500 · ECM INCOME 28,400.00 35,812.50 239,970.20 280,875.00 387,500.00

Total Income 131,235.01 148,420.84 1,055,450.22 1,216,641.64 1,796,913.00

Gross Profit 131,235.01 148,420.84 1,055,450.22 1,216,641.64 1,796,913.00

Expense

5000 · CHURCH EXPENSES

Total 50 · SALARY/BENEFITS 66,628.64 70,884.28 512,511.77 550,004.57 800,375.00

Total 510 · BENEFITS 12,723.98 19,604.17 115,316.98 156,833.32 235,250.00

Total 511 · PAYROLL TAXES 3,949.31 4,700.00 29,306.16 34,700.00 52,000.00

Total 51 · BENEFITS/PAYROLL TAXES 16,673.29 24,304.17 144,623.14 191,533.32 287,250.00

Total 52 · ALLOWANCES 95.34 341.67 1,081.17 2,733.32 4,100.00

Total 53 · CONFERENCES/CONT ED/INTERNSHIPS 665.00 41.67 6,388.86 7,833.32 8,000.00

Total 54 · CONTRACTORS 525.00 741.67 4,825.00 5,933.32 8,900.00

Total 55 · PASTORAL MINISTRY 668.77 358.33 2,768.33 4,366.68 5,800.00

Total 56 · MUSIC MINISTRY 60.45 408.34 4,550.64 4,716.64 6,100.00

Total 67 · MULTI-MEDIA MINISTRY 0.00 79.17 0.00 633.32 950.00

Total 57 · ELDER MINISTRY 0.00 0.00 199.92 200.00 2,200.00

Total 68 · CARE MINISTRY 0.00 0.00 91.30 500.00 700.00

58 · OUTREACH MINISTRY

Total 580 · MISSIONS 12,203.67 12,631.50 96,773.69 101,052.00 151,578.00

Total 582 · Outreach & Assimilation 0.00 179.16 881.82 1,583.36 2,450.00

Total 58 · OUTREACH MINISTRY 12,203.67 12,810.66 97,655.51 102,635.36 154,028.00

Total 59 · EDUCATION MINISTRY 166.89 194.87

Total 60 · EARLY CHILDHOOD MINISTRY 942.53 21.67 10,828.66 10,313.32 10,400.00

Total 61 · CHILDREN'S MINISTRY 343.68 950.00 1,605.83 3,100.00 14,100.00

Total 62 · YOUTH MINISTRY 0.00 1,091.67 466.27 3,333.32 4,100.00

Total 63 · FELLOWSHIP MINISTRY 204.79 333.33 840.39 2,666.68 4,000.00

Total 64 · SERVANTHOOD MINISTRY 0.00 137.49 581.43 1,100.04 1,650.00

65 · FACILITIES/FINANCE MINISTRIES

Page 1 of 2

4:30 PM

03/13/20

Cash Basis

Lamb of God Lutheran Church

Income and Expense Report FY2019-2020 February 2020

Feb 20 Budget Jul '19 - Feb 20 YTD Budget Annual Budget

Total 650 · ADMINISTRATIVE 1,546.48 2,466.66 17,820.99 19,733.36 29,600.00

Total 651 · IT SUPPORT & EQUIPMENT 1,992.50 3,291.67 20,897.71 26,333.32 39,500.00

Total 652 · INSURANCE & MAINTENANCE 3,186.14 3,416.66 17,514.85 27,333.36 81,000.00

Total 653 · ANNUAL BUILDING EXPENSES 1,520.00 166.67 7,284.22 9,933.32 11,100.00

Total 654 · UTILITIES 5,974.30 7,003.79 50,734.07 56,030.30 79,500.00

Total 655 · MAJOR/MINOR EXPENDITURES 0.00 416.67 0.00 3,333.32 5,000.00

Total 656 · LOANS & INTEREST 12,926.00 19,780.00 104,792.74 158,240.00 237,360.00

Total 65 · FACILITIES/FINANCE MINISTRIES 27,145.42 36,542.12 219,044.58 300,936.98 483,060.00

Total 66 · CMC MINISTRY 0.00 100.00 815.50 800.00 1,200.00

Total 5000 · CHURCH EXPENSES 126,323.47 149,146.24 1,009,073.17 1,193,340.19 1,796,913.00

Total Expense 126,323.47 149,146.24 1,009,073.17 1,193,340.19 1,796,913.00

Net Ordinary Income 4,911.54 -725.40 46,377.05 23,301.45 0.00

Net Income 4,911.54 -725.40 46,377.05 23,301.45 0.00

Page 2 of 2

Elder’s Report to CMC

Mar 14, 2019

Submitted by John Downey

The Elders discussed the following items during our monthly Mar 2020 Elder Meeting

1. Take 10

2. Confirmation Update

3. Coronavirus Update

4. New Head Elder

5. Flock Need Updates

6. Elder Need Updates

Children’s Ministry March 2020 Update

Walk with Jesus Event Preparation

• Families walk through stations of Holy Week

• Palm Sunday during Sunday school hour (9 am)

• 2 groups of kids this year instead of 1 – preschool and elementary

o Parents go with children

• Volunteers secured, supplies ordered

• Set up on Saturday, 4/3

VBS Preparation

Registration

• LOG members can register on March 29 between and after services

• Registration for the general public opens on April 1 at 6 am

• Using E360 for payment this year

• After we have registered 225 kids, you must have an adult volunteer in order to register

Planning

• Creating promotion materials to get volunteers from LOG connections: Boy/Girl Scouts,

homeschool co-ops, the Grove Church, etc.

• Ministry moment on March 22

• All committees are on track (Supplies, Decorations, Games, etc.) for time and budget

Outreach

• Planning an event after the last day to outreach to families that don’t have a church home

• Food, fun, and fellowship!

LAMB OF GOD LUTHERAN CHURCH

YOUTH Ministry Update March

General Updates

• Major Events o HS and MS Summer Mission Trips

▪ Registration is open o Canoe Trip

▪ Registration Closed ▪ Cabin booked

o Spaghetti Gala ▪ Plan to reschedule at this time, date TBD

Past Events

• REAL self defense class on Feb 23rd Upcoming Events

• Guys Night TBD

• Easter Breakfast

• Sharing of the Faith April 26th

• Confirmation April 27th Needs

• Looking spark our Guys ministry, Looking for men to host monthly guys events

Music Ministry March 2020 March 14: Sunday Worship with Chancel Choir, Handbells, Floodgate Band March 18: Lenten Midweek Worship March 20: BachFest--canceled by the American Baroque Opera Company March 22: Sunday Worship with Chancel Choir and Floodgate Band March 25: Lenten Midweek Worship March 29: Sunday Worship with Chancel Choir and Floodgate Band April 1: Lenten Midweek Worship April 5: Palm Sunday Worship with Chancel Choir, Floodgate Band,

Orchestra, Youth Handbells, Children’s Choir, and Children’s Chimes April 9: Maundy Thursday Worship April 10: Good Friday Worship with Chancel Choir April 11: Easter Dress Rehearsal April 12: Easter Worship with Chancel Choir, Handbells, and Orchestra April 19: Resurrection Celebration with Floodgate Band (10:30 Service)

Outreach Report

March 16, 2020

• Newsletters received and posted to LOG website and bulletin

board

• Committee met to

o Confirm 2020-21 budget

o Confirm adding

o Begin planning for 2020 Volunteer Conference

o Discussion to recruit new team members

• Support thank you notes/newsletters received from

o Journey to Dream

o Texas District

o Mission of Christ Network

o Iantha Scheiwe

o Upbring

o University Lutheran Church, Austin

o Lutheran Church Missouri Synod, Steven Braun

o Paul Federwitz

o David Federwitz

Fellowship Report March 2020

Our goal is demonstrating Christ’s love through fellowship and hospitality, to provide a welcome

environment for our members and the community to gather, supporting the ministry of Lamb of God

Lutheran Church.

Lent Meals Summary

Approximately 500 meals have been served over the first three Wednesdays of Lent. The

morning group averages approximately 50 meals and the evening averages 130 meals.

Remaining Lent meals have been cancelled.

LOG Spring Picnic and Easter egg hunt

The Fellowship committee met on Sunday to discuss the potential Corona Virus impact on

the April 5 Spring Picnic. While there is concern as to what the situation will be in April, It

was decided to revisit the issue in a week and in the meantime solicit input from the Staff

and CMC.

Servanthood Ministry Report – March 2020

• Freedom to ACT:

o Now in continuation phase – follow up letters are still in process

• Servanthood board members Adam Hengeveld and Phil Davis on Pastor’s Discipleship planning

group. First meeting was Mar. 5 – regular meetings to prepare for fall educational unit to encourage

members to ACTION and GENEROSITY. Leading to a Generosity Sunday in late Fall.

Early Childhood Ministry Report March 2020

▪ 30 Years of Preschool Ministry o Had a FABULOUS Birthday Party! About 175 ppl. with loads of stories of ministry and grateful

hearts for our Preschool Ministry. Great to see former students, staff and families. o HUGE THANK YOU to:

▪ Holy Cow Smokers ▪ Fellowship Team ▪ Dawn Wendorf ▪ Stephanie Poyner ▪ Ginger Ewing ▪ Preschool Ministry Board ▪ PAL Team ▪ Jason Barnhart ▪ Doug Janeway

o Students sang in worship & families worshiped together o Teachers celebrated and honored o Open House & National Lutheran Schools Week celebrated

▪ Currently registering for 2020-2021 school year

o Ahead of last years schedule! YAY! Praise the Lord!

▪ 2020-2021 Budget

▪ Please join us in praying for our ministry, staff, students and families.

2019-2020 Enrollment: 126

UPCOMING DATES: We would love to have you join us! March 16-20- Spring Break/No Classes (LISD Holiday) March 27- No Classes: Training & Team Time, 8:00am-9:00am; Parent/Teacher Conferences 9:30am-2:00pm March 31 & April 1- Spring Pictures

April 6 & 7- Palm Parade to Chapel April 7 & 8- Class Egg Hunts April 9 & 10- No Classes (LISD Early Release & Holiday) April 14-Training & Team Time, 2:15-3:30pm April 15- Teacher Luncheon April 17-Lock Down Drill April 17- Supply Order April 20-No Classes (LISD Holiday) April 21-Fire Drill April 23- PAL Brunch April 27-May 1- Book Fair April 29 & 30- Popsicles on the Playground 12:30pm & 2:00pm

Facilities Report to CMC

March 16, 2020

1. City contractor work continues for new sewer line in easement along hike & bike

trail/sidewalk.

2. Reviewed proposed Facilities budget with Trustees.

3. Insurance policy renewal(s) and options presented by Tom & Diane Parker, reviewed and

approved by Trustees.

4. Fabric replacement of sanctuary seat cushions on schedule for May.

5. Kris Vaughn and Judi McEvoy have almost completed the Library renovation, using

funds bequeathed by Kris’ mom, Joanne Brandt. This is the small office across from the

Fellowship hall, next to the restrooms (Gail’s old-old office).

6. Zero turn lawnmowers repaired. Parapet and roof leak repaired over west entry/vestibule.

7. Security Committee. Research into options such as guards, volunteer training and grant

applications continues. Next meeting date/time is pending.

Coronavirus and the Church “God is our refuge and strength, a very present help in trouble.

Therefore, we will not fear though the earth gives way, though the mountains be moved into the heart of the sea, though its waters

roar and foam, though the mountains tremble at its swelling.” - Psalm 46:1-3, ESV

Among the fears that Martin Luther would have encountered was a breakout of the bubonic plague in 1527. Surrounded by the sick in every direction, Luther counseled Christians to remember the command from Jesus Himself to “Love your neighbor as yourself.” A breakout of sickness was no occasion to ignore Jesus’ command and Jesus did not put any conditions on that statement.

As fear and panic erupts over COVID-19/coronavirus, we Christians are left asking ourselves how to best “love our neighbor.” You may not be overly concerned and think all the hyping and pushing of the story by the media is way overblown. But if that’s your conviction— be gentle with your neighbor who is scared. “Love your neighbor”…with no conditions attached.

Whatever happens, we are not a people of fear. Jesus has said, “Love your neighbor,” so that’s exactly what we will stand ready to do. “We will not fear though the earth gives way” because Jesus is Lord and He is the Victor over death and the grave. Along with loving our neighbor, He has also told us, “This is my body, which is for you. Do this in remembrance of me” and “This cup is the new covenant in my blood. Do this as often as you drink it, in remembrance of me.” (1 Corinthians 11:24-25) Jesus has told us to eat His body and drink His blood. We will not stop doing that now or at any point for as long as we are given to do so in this world. He attached no conditions to that eating and drinking. It’s what His people do…even in times of crisis.

We are left to figure out the best way to balance doing what Jesus has given us to do by coming to His Holy Meal and how to best love our neighbor. It’s a balancing act which sinful people will struggle with. Some people will find these measures annoying and unnecessary. Others will think that more should be done. Whatever the case, “Love your neighbor.” With that being said, here’s what we’re doing at Lamb of God in the wake of the coronavirus outbreak:

1. Older and vulnerable members are asked to consider the best

options for themselves. If you are sick, please stay home.

2. Personal hygiene is the best measure of protection you have.

Frequent hand washing, avoiding touching your face, especially

your mouth, nose and eyes and coughing in a tissue all help us to

take care of ourselves and each other.

3. Handshaking at the church is not recommended at this time. Fist

bumps, elbow bumps, and even bowing to your neighbor are

acceptable. If you aren’t welcomed with a handshake on Sunday

morning, don’t feel like we’re not pleased that you’re here! We’re

just taking precautions to eliminate unnecessary spread of germs.

3. Because we heed the Lord’s Word, we will not eliminate the

celebration of the Lord’s Supper, nor the practice of the common

cup with the individual cup. Our practice has always been for

Pastors, Elders and Altar Guild to wash their hands and use germ

killer before touching anything related to Communion. This will

continue to be our practice

4. We are working on internet options to help members stay

connected and to be able to worship, no matter the distance.

Luther wrote "I shall ask God mercifully to protect us. Then I shall

fumigate, help purify the air, administer medicine and take it. I shall

avoid places and persons where my presence is not needed in

order not to become contaminated and thus perchance inflict and

pollute others and so cause their death as a result of my

negligence. If God should wish to take me, he will surely find me

and I have done what he has expected of me and so I am not

responsible for either my own death or the death of others. If my

neighbor needs me however I shall not avoid place or person but

will go freely as stated above. See this is such a God-fearing faith

because it is neither brash no foolhardy and does not tempt God."

LW 43:113-38

Prayers abound. And we take comfort in the Lord who has pleaded

with His own blood to take up the job to love and provide for us as

none other can! (Romans 8:31-39)