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Land Use Policy Planning Department
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PERFORMANCE REPORT
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PERFORMANCE REPORT
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Land Use Policy Planning Department
Land Use Policy Planning Department Performance Report---- 201 201 201 2012222
CONTENTS
1. Introduction 1.1. Vision 1.2. Mission 1.3. Objectives 1.4. Activities
2. Organizational Structure 3. Human Resources Management
3.1. Carder Positions 3.2. Transfers 3.3. Administration 3.4. Human Resources Development
4. Financial Management 4.1. Budget Estimate - 2012 4.2. Physical Resource Management - 2012
5. Development Activities 5.1 Preparation of Land Use Plans.(Identifying land use issues and
preparing programmes to minimize the issues and implement them.) 5.2 District Land Use Planning Committees. 5.3 Divisional Land Use Planning Committees 5.4 Implementation of Village Level Land Use Planning Models 5.5 Implementation of Parcel Level Land Use Planning Demonstrations
5.6 Rehabilitation Programme for Degraded Lands
5.7 Conducting School Awareness Programmes on Land Use Planning
5.8 Preparation of Land Suitability Reports 5.9 Updating and Maintaining Land Data Bank
5.10 Special Projects 5.11. Annual Action Plan – Workshop
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
Land Use Policy Planning Department (01). Introduction
“Land Use Policy Planning Division” was established in 1983, as a unit under the Minister of
Land, Land Development and Mahaweli Development introduce the scientific land use planning
in the country. Considering the needs of the country, the activities of the division were expanded
with more responsibilities and subsequently the division was up graded to a department status in
year 2010.
The Land Use Policy Planning Department (LUPPD) has central administration operating by a
head office situated at Narahenpita with 22 district offices network. In order to expand the
district network rest of the districts initial steps have been taken to establish Trincomalee District
office in 2012. The Land Use Policy Planning Officer is the officer in charge the district offices.
There are 245 divisional level officers who are attached to Divisional Secretariats including the
divisions of the North and East Provinces. Graduate Trainees recruited to fill the vacancies in the
District Land Use Planning Offices and Divisional Secretariats.
The Land Use Policy Planning Department has been awarded a “C-grade” productivity
certificate at the National Productivity awarding ceremony - 2012 by the Productivity Secretariat
for the creation of productive environment at the Head Office.
1.1 . VISION
“Optimum and Sustainable Utilization of the Land Resources in Sri Lanka.”
1.2 . MISSION
Formulation of Polices, preparation of plans and facilitating their implementation by and
efficient and committed staff to achieve the optimum utilization of land resources while
maintaining sustainability and environmental balance for the satisfaction of our stakeholders and
the land uses.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
1.3 .MAIN OBJECTIVES OF THE LUPPD
1. Create the legal background for implementing the National Land Use Policy adopted for
Sri Lanka.
2. Prepare a National Land Use Plan for Sri Lanka
3. Provide technical guideline so as to utilize the limited land resources for the betterment of
the human beings while maintaining environment equilibrium.
4. Issue recommendation and directives to establish the conservation and future existence of
Land resource in development plans based on the land resource.
5. Launch programmers so as to expand the knowledge, training and education on scientific
land use planning.
1.4 . PRESENT ROLE OF THE LUPPD
The vision of the department is to promote the optimum and sustainable utilization of the
land resources of the country. Keeping this vision in mind the department has been
undertaking several tasks as outlined below.
Land Use Planning activities are being undertaken by the department at two levels:
(A) Macro - Level
At this level Land Use Plans are being prepared for Divisional Secretary’s Divisions. The sequences of steps adopted in each Division are as follows:
(1). Mapping the current land use
(2). Identifying land use issues
(3). Suggesting recommendations for the land use issues
(4). Preparing a comprehensive Land Use Plan
(B) Micro- level At this level the major activities are:
(1). Demonstrate how to undertake village Level Land Use Planning.
(2). Preparation of Programs for rehabilitation degraded areas.
(3). Demonstrating the efficient use of vacant lands in government office premise
and schools.
(4). Conducting land suitability studies for unused lands on the request of state
institutions.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
The above land use planning activities are supported by (1). Maintaining a Land Data Bank
(2). Preparing District Level Land Use Maps.
(3). Organizing awareness programs on Land Use Planning for the benefits of Land
Users, Government officers concerned and school children.
(4). Organizing District and Divisional Level Land Use Planning Committees to address
land use problems that emerge from time to time.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
3. Human Resource Management
3.1. Carder Position
Changes within the Year 2012
Transfers
Serial
No.
Approved Carder No. Of Posts
No. Of Officers Last Year
Pension
Out
Joined
New
Recruitmen
ts
Promotion
Present
Number
01 Director 01 01 01
02 Deputy Director 02 01 01
03 Accountant 02 01 01
(Death)
00
04 Assistant Director 05 04 01 01 04
05 System Analyst /
Programmer
01 01 01
06 Administrative
Officer
01 00 00
07 Land Use Planning
Officer
25 17 17
08
Assistant Land Use
Planning Officer
Land Use Planning
Assistant
350 273 26 299
09 Pub. Management
Assistant
40 29 3 3 29
10 Data Entry Operator 01 01 01
11 Data Abstractor
01 01 01
12 Driver 22 13 13
13 K.K.S. 36 22 07 29
14 Draftsmen 25 22 22
15 Budget Assistant 01 00 00
16 Graduate Tainees 200 108 108
Total No. 713 386 02 03 03 142 526
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
3.2. Transfers
Transfers Out Going Transfers in coming Serial
No.
Name and Designation
Date Transfers
To
Name of the Successor Date Transfers
From
01 Mr. D.N.W.Korale Arachchi (Management Assistant Officer )
2012.12.31
Peradeniya
Hospital
Miss.H.A.A.K.Wijerathna
(Management Assistant
Officer )
2013.01.31
Police Head
Quartes
Dambulla
02 Miss.I.G.Darshanika
(Management Assistant Officer )
2012.01.11 Divisional
Secretariat ,
Devinuwara
- - -
03 Mrs.Y.M.N.P.Yapa
(Management Assistant Officer )
2013.01.31 Labour
Department,
Narahenpita
Mrs.K.G.Chandarwathi
(Management Assistant Officer )
2013.02.15 Police
Department
04. - - - Mr. D.M.A.S.J.Delpachithra (Management Assistant
Officer )
2013.02.08 Customs
Department
05. Mr.K.W.Abeywickrama (K.K.S.)
2013.01.03 Agrarian
Service
Department
- Gampaha
Mr.G.H.Jayathilaka 2013.01.07 Department
of Census
and
Statistics
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
3.3. Administration
Last Year ( 2011) Current Year ( 2012) Serial No.
Description Number Received
Number Approved
Balance Number Received
Number Approved
Balance
01 Recruitments - 07 07 -
02 Examinations Held - - - - -
03 Interviews Held
04 Confirmation in post 08 08 -
05 Promotions
06 Payment of Increment 396 418 22 418 355 63
07 Extension of Service
08 Preparation of Recruitment
Procedures
05 03 02 05 03 02
09 Vacation of Post
10 Interdiction 01 01 -
11 Re - Instatement
12 Disciplinary Inquires 01 01 -
13 Leave Abroad 01 01 - 01 01 -
14 Foreign Scholarships 01
15 Cabinet Memorandum - - - 01 - -
16 Signing Bonds
17 Release of Bonds
18 Loan Approved (Distress ) 68 51 17 62 28 34
19 Property 05 05 - 02 02 -
20 Vehicles 24 24 24
21 Others
22 Released
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
3.4. Human Resource Development
Foreign Tranning
Serial
No.
Course / Institute Name Designation Country Period (Month )
01 International Training Workshop
for senior officials of the Sri
Lanka Administrative Service
Mrs.P.M.Shanthi
Fernando
Director
India
(Hydrabad)
10 days
Local Tranning
Serial
No.
Course Name Post Institution Duration
01 Work Shop on
Accountability in Public
Service, National Land
Commission and Role
Of LUPPD and
Sustainable Agriculture.
325Officers Assistant Directors,
District Land Use
Planning Officers/
Assistants Land Use
Planning Officers/Land
use planning Assistants
Organized by LUPPD
Consultants and Experts from
the respective discipline were
invited to conduct the workshop
02 days
02 Post Graduate Degree 14 Officers Assistants Land Use
Planning Officers/Land
use planning Assistants
Peradeniya , kelaniya, Colombo
& Sri Jayawardanapura
Universities
1-2 years
03. GIS Training 24 Officers Assistants Land Use
Planning Officers /Land
use planning Assistants &
Draftsman
Post graduate Institute of
Science and South Eastern
University
06 days
04. Micro Irrigation System-
Training Work Shop
40 Officers Assistants Land Use
Planning Officers /Land
use planning Assistants
Organized by LUPPD
Consultant from City gardens
private organization
01 day
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
Serial
No.
Course Name Number of Officers
Trained
Institution Duration
05. Training on Land Use Planning
20 Officers Land use planning Assistants (Newly Recruited - Eastern Province)
Organized by LUPPD 04 days
06. Basic Computer Skills ,
Office Management
04 Officers Public Management Assistants
Public Service Training Institute
2-5 days
07. Advance Computer Training 02 Officers Assistants Land Use Planning Officers/Land use planning Assistants
Public Service Training Institute
05 days
08. Certificate Course on
Productivity
05 Officers Assistant Director , Assistants Land Use Planning Officers/Land use planning Assistants, Public Management Assistants
National Productivity
Secretariat
10 days
09. GPS Training 15 Officers Assistants Land Use Planning Officers/Land use planning Assistants,
Organized by LUPPD 01 day
10. Information Communication
Technology Course
02 Officers Data Entry Operator and Data Abstractor
National Apprentice and
Industrial Training Authority
06 Month
11. Responsibility and
Accountability of Public
Service
50 Officers Assistant Director , Assistants Land Use Planning Officers/Land use planning Assistants, Public Management Assistants
Organized by LUPPD 01 day
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
4. Financial Management
4.1. Budget Estimate
Estimate
Previous Year (2011) Current Year (2012)
Allocation Expenditure Savings
% of
Expenses Allocation Expenditure Savings
% of
Expenses
1 Project 1
Salaries & Wages 117,486,282 116,375,282 1111000 99.05% 130,515,345 130,232,971 282,374 99.78%
Other recurrent 26,751,980 25,206,427 1,545,553 94.22% 89,695,955 73,374,037 16,321,918 81.80%
Capital
2001 10,000,000 7,736,192 2,263,808 77.36% 11,000,000 4,630,835 6,369,166 42.09%
2002 1,700,000 1,572,251 127,749 92.48% 1,800,000 355,999 1,444,001 19.77%
2003 3,210,000 3,197,470 12,530 99.60% 2,727,597 2,727,597 100%
2101 - - - - - -
1 Project 1
Salaries & Wages
Other recurrent
Capital
2001
2002
2003
2101
Total 159,148,262 154,087,622 5,060,640 96.82% 235,738,897 211,321,439 24,417,459 89.64%
Government officers advance “ B ” account Attachment 05
Previous Year (2011) Current Year (2012) Limits
Estimate Actual Estimate Actual Maximum limits of Expenditure 14,130,000 14,088,840 18,000,000
Minimum limits of credit balance 6,500,000 8,068,983 6,500,000
Maximum Limits of Debit balance 42,802,667 36,840,850.47 48,500,000
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
4.2 . Physical Resource Management
Movable Assets
Changes Within the Year Serial Nu.
Type Of Assets
As At the Begging of the Year
Acquisitions Purchasing Acquisitions Destroy As At
End of the Year
1 Heavy Vehicles
2 Cabs 06 06
3 Motor Vehicles (Car) 01 01
4 Van 01 01
5 Jeep 16 16
6 Motorbike
7 Foot Cycle 01 01
8 Duplicator Machine 01 01
9 Photocopy Machine 26 03 29
10 Computer 104 29 01 132
11 Computer Printers 38 05 43
12 Laptop Computer 26 26
13 Fax Machine 18 01 19
14 Type Writer (Manual )
15 Type Writer (Electronic)
16 Safe 01 01
17 Digital Camera 26 26
18 Video Camera 01 - 01
19 Television 02 02
20 Radio
21 Refrigerators 01 01
22 Computer Printers (Colour)
21 01 22
23 Scanner 27 27
24 Multimedia 19 19
25 G.P.S. Machine 27 25 52
26 Internet Facilities 22 ADSL 22
27 Slider Projecter 01 1
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
05. Development Activities
5.1. Preparation of Divisional Land Use Plans(2009-2013)
LUPPD has implemented a five year action plan to prepare divisional level land use plans in
three steps. As the first step of the Action Plan, identification of land use issues in the selected
D.S Division have been carried out with the target of 68 divisions in year 2012. However, at the
end of 2012 different land use issues have been identified in 42 divisions. Recommendations
were formulated for the identified problems under the step two and three and six plans were
completed in 2012.
Discussion with Stake holders for prepare - LUP
Pannala D.S.Division Katuwana D.S.Division
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.2. District Land Use Planning Committees (DLUPC)
District Land Use Planning Committees has been functioned according to the guidance given by
LUPPD. The committee is chaired by District Secretary /GA. District Land Use Planning Officer
acts as the secretary of the committee. The committee usually gathers minimum of once in three
months. However GA can call upon additional committee meetings when it is necessary.
When the committee has to take a decision on a critical issue GA can appoint a subcommittee
consisted of relevant committee members in order to undertake special studies on the issue.
District Land Use Planning Committee Meeting - Jaffna 2012
Role of the DLUPC:-
1. Identify the unused lands of the district and report them.
2. Determine the priorities of the development activities of the field of the land use
planning.
3. Identification of areas for future developments in urban and rural sectors.
4. Identification of lands and make recommendations to release them for various
development activities in the district.
5. Discuss and finalize the recommendation of the Divisional Land use plans.
6. Convey the information about district level major land use issues to the National
Level Land Use Planning committee.
7. Give necessary input to the Land Use Plans at Divisional and village levels.
8. Assist and guide to establish a land use information system at the District level.
9. Monitoring the implementation of land use plans.
10. Coordinate activities of the various institutions related to the Land Use
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
Composition of the DLUPC:-
1. District Secretary/GA (Chairperson)
2. District Land Use Planning Officer (Secretary)
3. Provincial Land Commissioner/ Assistant Commissioner
4. Deputy Director (Agriculture Extension)
5. District Forest Officer
6. Survey Superintendent
7. Assistant Commissioner - Agrarian Services
8. Irrigation Deputy Director
9. Assistant Commissioner Local Government
10. Assistant Director Export Crops
11. Manager, Tea small Holding Authority
12. Deputy Director, Rubber Development Department
13. Divisional Manager, Coconut Cultivation Board
14. Assistant Director, Central Environment Authority
15. Divisional Secretaries (Whenever necessary)
GA can nominate additional members from other departments/institutions when it is necessary. The target in year 2012 was 100 Districts land use Planning committees and the programme
was successfully completed in 68 committees. For each programme Rs. 3000/= was allocated.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.3. Divisional Level Land Use Planning Committee
Divisional level land use planning committees have been functioned with directions of District
level land use planning committee of the respective district. Land use planning activities in the
division are undertaken with the coordination of the divisional level committee. Divisional
Secretary of the division chair the committee and land use planning assistant carry out the
secretarial and coordination work of the committee.
Divisional Land Use Planning Committee - Mullaitivu District
Puthukkudiyiruppu D.S.Division Thunukkai D.S.Division
Role of the Divisional Level Land Use Planning Committee.
1) Assist the preparation of divisional level land use plans and implementation process.
2) Identification of priority areas of land utilization.
3) Identification of land use issues, provide recommendations and forward to the district
committee if necessary.
4) Prepare an action plan based on the land use planning recommendation for short term and
long term basis. This plan should be included to the Divisional level annual plan.
5) Make recommendations to the National and district level committees when it is necessary.
6) Make recommendations for land alienation and land acquisition.
7) Provide guidelines and directions to village level land use planning committees.
8) Identification of lands in the division for future development activities.
9) Provide recommendations for allocation of lands for various uses based on the land
suitability.
10) Establish land data base at divisional level and link with district database.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
Composition of the Divisional Level Land Use Planning Committee.
1. Divisional Secretary (Chairperson)
2. Land Use Planning Assistant (Secretary)
3. Land Officer/Colonization Officer
4. Agriculture Instructor
5. Divisional Officer/ Agrarian Services
6. Range Forest Officer
7. Assistant superintendent of survey
8. Extension Officer (Tea-Coconut-Rubber)
9. Livestock Development Instructor
10. Environment Officer
11. Representatives of the farmer organizations
12. Representatives from plantation sector
13. Representatives of relevant NGOs
The target in year 2012 was 600 Divisional land use Planning committees and the programme
was successfully completed in 462 committees. For each programme Rs. 1500/= was allocated.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.4. Village Level Land Use Planning Demonstrations Depend on the no: of Land Use issues present in the GN divisions a village/villages has been
selected to implement the village level Land Use plan demonstration. In addition to the above
criterion used in selecting a village, active participation of the land users in the village in
planning process also considered. The procedure starts with the collection of relevant data and
preparation of the project proposal for a village. The proposal is prepared by Land Use Planning
Assistant in the division and forwarded to the Head Office through the District Officer. After
getting the approval the project will be implemented under the supervision of District Officer.
The target in year 2012 was 93 villages and the program was successfully completed in 77
villages. For each program Rs. 100,000.00 was allocated in 2012. Some of the demonstrations
which have been started in 2011 are being estimated with the allocation of Rs.2500.00 per
program. The target for the continuations is 74 programs in 2012 out of which 56 programs were
completed successfully.
Village level LUP Model
Mullaitivu District - Ambangaga D.S.Division -
Udeikkardu South Raithawala G.N.Division
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.5. Land Use Planning Demonstration at parcel level.
This program is more popular among the other programs since it gives the direct impact to the community including school children and public servants. The objective of this program is to make aware and provide skills and knowledge to the community how to utilize the small plot of land in efficient and productive manner. Usually limited land areas available in schools, district secretariats and divisional secretariats have been selected for the program. The target of the year 2012 was 93 demonstrations and it was exceeded little by implementing 100 demonstrations. Rupees 50,000.00 was allocated for each demonstration. Some of the programs have been continued in 2012 by allocating additional funds of Rs. 10,000/= per program. In 2012 target was 52 out of which 43 programs completed.
Parcel level land use planning model
Kaluthara D.S.Division - Land Elpitiya D.S.Division - Land
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.6 . Program for the rehabilitation of Degraded Lands.
The degraded areas are identified while implementing the first stage of the action plan. The
project proposal is prepared including technical measures to rehabilitate the degraded areas and
forwarded to the Head Office for the approval before implementation. The target in year 2012
was 85 rehabilitation programmes and 58 programmes were successfully completed. For each
program Rs. 50,000.00 was allocated in 2012. Based on the need some of the programs have
been continued in 2012 by allocating Rs. 20,000 per program. Target of the year 2012 was 52 out
of which 31 programs completed.
Rehabilitation of Degraded Lands
Gampaha District - Keselwatta - Wellangoda
Divisional Secretariat Negambo
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.7. Awareness Program for school children.
The objective of the program is to create awareness among the school children on the use of land
resource in sustainable manner for future generations. Since land use planning has been included
to the advance level Geography stream this program is more appropriate and useful to the
school children. Target of the year 2012 was 1000 programmes with the achievement of 851
programmes. Allocation for each program was Rs.3, 000.00.
School awareness programmes
Gampaha Bandaranayaka Maha vidyalaya -Verahera
5.8. Preparation of land suitability reports.
Rational allocation of land resource for different development activities is based on the
determination of the land suitability for the required purpose. The suitability of the land is
determined by using different criteria and provides as a report of the requested parties. For this
service a fee to cover up the administrative cost was charged since 2011. One thousand three
hundred eighty eight (1388) reports were provided to the requested parties in 2012.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.9. Maintaining a Land Data Bank
Under this program an updated data bank is being maintained. The data are being collected at
G.N. levels and complied at D.S. level. The complied data has been forwarded to the District
office. The main data bank which is maintained by the Head Office is updated once in every three
months with the data sent by the District Office.
District Amount of land (Hec) Colombo 77.20 Gampaha 53.75 Kaluthara 120.18 Galle 446.54 Mathara 174.30 Hambantota 328.67 Monaragala 11,762.00 Puttlam 56.82 Kurunegala 461.35 Kegalle 1,721.33 Ratnapura 1,159.09 Matale 21.07 Kandy 882.13 Nuwara-eliya 110.00 Anuradhapuraya 22,762.33 Polonnaruwa 1,198.40 Trincomalee 1,969.90 Ampara 9,916.00 Jaffna 761.84 Mannar 609.62 Vavuniya 4,867.60 Total 59,460.12
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
5.10. Special Projects
� Based on the recommendations given in the Lessons Learnt and Reconciliation
Commission (LLRC), preparation of district land use plans for the districts of North &
East have been started in 2012 by approaching a National level expert group. The process
is being continued in 2013 & 2014.
� Selected area of the Kelani River bank has been conserved by adopting bio-engineering
technology with the financial assistance from the Ministry of Environment and
Renewable Energy.
Conservation Programme of Kelani River bank
5.11. Conducting workshop on Annual Work Plan.
A workshop was conducted with the participation of all officers of the Department to discuss the
annual work plan of 2012. In addition to the program discussion, subject related presentations
were delivered by the experts from related institutions.
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Land Use Policy Planning Department Performance Report---- 2012 2012 2012 2012
Development Activities Progress Summary - 2012
Development Activities Progress Summary - 2012
Program Target Achievement
District Level Land Use Planning Committees 100 68
Divisional Land Use Planning Committees 600 462
Village Level Land Use Planning Demonstrations (New) 93 80
Village Level Land Use Planning Demonstrations (Continuation)
52 38
Parcel Level Land Use Plans (New) 93 101
Parcel Level Land Use Plans (Continuation) 52 38
Rehabilitation of Degraded Lands (New) 85 57
Rehabilitation of Degraded Lands (Continuation) 52 31
School Awareness programmes 1000 851
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