LAUNCH SAFETY AGREEMENT

GIF++ A GAMMA RAY IRRADIATION FACILITY AT THE SPS H4 BEAM LINE

From: HSE Unit

To: I. Efthymiopoulos EN/MEF (PL)

CC: D. Pfeiffer EN/MEF, C. Colloca DGS/SEE, M. R. Galan Espinosa DGS/SEE, J. C. Gascon DGS/SEE, A. J. Henriques DGS/SEE, F. Malacrida DGS/SEE, S. La Mendola DGS/SEE (CO), O. B. Prouteau DGS/SEE, P. M. Santos Silva DGS/SEE

Date: 28/05/2013

EDMS: 1286894

Subject: Launch Safety Agreement of GIF++

1 INTRODUCTION

The purpose of this Launch Safety Agreement is to define the Safety requirements and the Safety file contents for the GIF++.

The Safety requirements and Safety file contents defined by the HSE Unit are based on the information provided by the GIF++ project engineer on meetings held on 31/08/2012 in building 14 and on 08/04/2013 in building 57 and by the e-mail of 28/02/2013 by D. Pfeiffer EN/MEF and of 03/04/2013 by R. Guida PH/DT.

The definition of the Launch Safety Agreement is based on the CERN Safety rules which are available on the HSE Unit web page (https://safety-rules.web.cern.ch/safety-rules/documents2/home_doc.html).

The standards referred to in this document are available in the CERN Library.

2 DESCRIPTION OF THE PROJECT

2.1 General information

In presence of S. La Mendola DGS/SEE (CO) and F. Ravotti PH/DT, D. Pfeiffer EN/MEF, as project engineer, explained that the project is located in the EHN1, Zone 154. Here, the following tasks are to be carried out:

• Preparation of the area where the facility will be built;

• Construction of the structure of the new facility;

• Refurbishment of services and infrastructure;

• Irradiator installation and commissioning;

• Installation of RPG and TGC detectors / commissioning of the facility

From the GIF++ functional specification: “To provide continuity with the present GIF, the new gamma-irradiation facility (named GIF++) will contain a 16.65 TBq Cs-137 source emitting photons

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with an energy of 662 keV. The new facility will be constructed in the EHN1 H4 beam line at the SPS and additionally offers high energy particle beam. GIF++ will be used for two main fields of research: The first field deals with the radiation hardness of materials, small prototype detectors, electronic components and radiation monitors or dosimetry under a strong photon flux. The second field on the other hand is concerned by long-term behaviour of large particle detectors and requires additionally the availability of a high energy muon beam.”

Figure 2-2: GIF++ facility with control rooms, services and preparation area

Figure 2-1: Location of the GIF++ facility on the H4 beam line in EHN1

160 cm

Control rooms

Preparation area

Services area

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Figure 2-3: Preparation Area

2.2 Schedule

Start date: 01.09.2012

Completion Date: 01.09.2014

Table 2.1 Schedule

2.3 Organization

Role Name Phone

DSO M. Tavlet BE/ASR 163382

TSO M. Jeckel EN/MEF 164710

Project leader I. Efthymiopoulos EN/MEF 163952

Project engineer D. Pfeiffer EN/MEF 169850

Users technical coordinator F. Ravotti PH/DT 165643

Physics coordinator R. Guida PH/DT 162146

Project safety officer T. Wijnands EN/HDO 160585

Table 2.2 Organization

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2.4 Methodology

Step 1 Area preparation

Work to be carried out Removal of stored goods, cleaning, etc.

List of materials NA

Tools Crane, forklift and transport equipment

Table 2.3 Description of step 1

Step 2 Construction works

Work to be carried out

Stacking of blocks, construction and installation of roof, installation of the sliding wall and access doors, construction of the false floor.

List of materials Building constructions materials (concrete blocks, steel beams, flooring, etc.)

Tools Crane, forklift and transport equipment

Table 2.4 Description of step 2

Step 3 Refurbishment of services and infrastructure

Work to be carried out

Cabling, pipes, electrical systems, gas supplies connection, installation of gas systems and gas detection systems (flammable gas and ODH detection systems).

List of materials Cable, stainless-steel pipes, gas mixing racks

Tools Crane, forklift, transport equipment, welding machine

Table 2.5 Description of step 3

Step 4 Irradiator installation and commissioning

Work to be carried out Transport of the source, installation by the contractor company

List of materials Radioactive source

Tools Transport equipment

Table 2.6 Description of step 4

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Step 5 Installation of RPG and TGC detectors / commissioning of the facility

Work to be carried out Installation of cosmic and beam trigger setups (RPC and TGC detectors)

List of materials NA

Tools Crane, forklift, transport equipment

Notes Depending on the delivery date for the irradiator, step 5 (commissioning excluded) will be carried out before step 4;

Table 2.7 Description of step 5

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3 DOMAINS

Table below shows the details of the project by domain.

DOMAINS YES NO DETAILS

(type, quantity, level etc.)

Occupation of the premises Gamma irradiation facility

CIVIL ENGINEERING

Earthworks, drainage (excavation, underground networks etc.) X

Bearing structure (concrete, metallic etc.) X Concrete blocks, false floor, steel beams for the roofing, concrete T/L – shaped blocks

Ancillary works (glazing, roofing etc.) X

Special works (cutting, demolition etc.) X

Other X

HANDLING, LIFTING AND MOTORISED DOORS

Lifting and handling equipment X Already existing overhead crane (operation &

construction)

Personnel lifting equipment X Already existing cherry-picker (construction phase)

Motorised doors X Large sliding door (made by concrete blocks) for detectors operation

ELECTRICAL INSTALLATIONS

Normal power (18 kV, switchboards EMD) X

Transformers (18/0.4 kV, EMT) X

Normal power (400 V, switchboards EBD) X

Assured power (switchboards EAD) X TBC

Safety power (switchboards ESD) X TBC

UPS (switchboards EOD) X One for the irradiator, another one for the other safety sensitive/important equipment

48 V (dc switchboards ECD) X The voltage could be lower (e.g. 24 V)

General Emergency Stop System X One per zone

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Local Emergency Stop System X Equipment Emergency stops (for sensitive equipment)

HVAC

Heating X

Ventilation X TBC

Air conditioning X

Special requirements (temperature, humidity etc.) X

Stable conditions needed: temperature between 20 and 24 °C, relative humidity between 30 – 50 %. Stable conditions should be reached within 12 hours.

Safety aspects (presence of gas, smoke extraction, over-/under pressure areas) X Presence of hazardous gas species. Some dedicated

detection devices shall be installed (sensors, flow meters)

Exhausts X Collection of waste water (TBC)

Pressure equipment X Users may bring Dewar or other equipment.

FLUIDS

Water (raw, drinking etc.) X Chilled water

Clean and waste water X

Compressed air X General compressed air system of the North Hall. No local compressors will be installed.

OTHER

Storage (chemicals, inflammable etc.) X

Environmental restrictions X

Waste (conventional, special etc.) X Conventional

Internal environment conditions (explosive, radioactive, chemical, noisy, high temperature etc.)

X Irradiators will be taken back by the users at the end of lifetime; radiation is only present when the source is on (not induced activity).

Reliability of equipment (redundancy, back-up system, etc.) X All safety-related equipment shall be redundant and

backed-up

Table 3.1 Details by domain

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4 SAFETY REQUIREMENTS AND SAFETY FILES PER DOMAIN

The following paragraphs list the minima requirements and documentation in matters of safety per each domain covered by the project.

The required documentation per domain is assembled in a Safety File and has to be provided by the technical project leader to the safety correspondent for the project, member of the HSE unit.

The safety correspondent of the project (HSE main contact) shall be informed of any eventual further exchange between the technical project leader and the safety specialists.

4.1 Products purchased on the market

Products purchased on the market must comply with CERN Safety rules (in case of absence with Host States first or European Directives and Regulations) and as such are legally required to bear the CE marking, whenever applicable.

Products bearing the CE marking comply with provisions of the applicable European Directives and Regulations. Compliance with legislation often requires simultaneous application of several Directives, Regulations and other legislation and relevant harmonized standards.

4.1.1 Construction products

Construction products, i.e. any products produced with a view to their incorporation in a permanent manner in construction works (e.g.: ventilation systems, windows, piping systems) shall comply with the requirements set by the:

• Regulation EU 305/2011 of 9th of March 2011 laying down harmonized conditions for the marketing of construction products and repealing Council Directive 89/106/EEC

Construction products designed and manufactured according to standards harmonized with the EU 305/2011 benefit from presumption of conformity with this Regulation.

Virtually all products purchased in the marked to be used in the building shall comply with the above-mentioned CERN Safety rules and European Regulation. Procurement documents shall refer to the European Regulation and Directives applicable to the product as well as the relevant CERN requirements e.g. material requirements with respect to fire safety and radiation resistance.

4.1.2 Safety file of products purchased on the market

European Directives and Regulations oblige the manufacturer to draw up technical documentation (covering the design, manufacture and operation of the product) containing information to demonstrate the conformity of the product to the applicable requirements. Legally this technical documentation is not required to be delivered with the product unless required in the tendering specification.

Products purchased on the market are CE marked and, when applicable, delivered with the following documents:

• CE declaration of conformity

• instruction manual.

4.2 Structural mechanics

4.2.1 Structures

Metallic structure shall comply with the Safety requirements provided in the following CERN Safety rules:

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• Safety Regulation on mechanical equipment (SR-M).

The mechanical elements and joints which assembled form the support structure shall be designed and manufactured according to the structural Eurocode 3, for the design of steel structures including the roof and the false floor.

The eurocodes provide requirements for resistance, serviceability, durability and fire resistance of the mechanical elements and joints. In this case the mechanical elements and joints benefit from presumption of compliance with the Safety requirements on the design and manufacturing laid down in the applicable CERN Safety rules.

Concrete structures made of blocks shall be verified according to the structural Eurocode 2.

4.2.1.1 Actions on structures

Actions on structures will be calculated in accordance with the Eurocode 1 and Eurocode 8.

4.2.1.1.1 Seismic action

In the seismic domain, CERN applies French standard on all its territory (Switzerland and France).

In this framework, according to the ‘Décret n°2000-892 du 13 septembre 2000 relatif à la prévention du risque sismique’ new constructions or constructions submitted to important modifications in seismic regions shall comply with the applicable seismic design requirements.

According to the ‘Décret no 2010-1255 du 22 octobre 2010 portant délimitation des zones de sismicité du territoire français’ CERN is classified as seismic zone 3, ‘à sismicité modérée’.

The ‘Arrêté du 22 octobre 2010 relatif à la classification et aux règles de construction parasismique applicables aux bâtiments de la classe dite ‘à risque normal’ defines the elastic ground response spectra which describe the seismic action. These elastic ground response spectra shall be used with the Eurocode 8-1 (EN 1998-1).

According to the ‘Arrêté du 22 octobre 2010’ the design of structures for earthquake resistance shall comply with the following standards:

• NF EN 1998-1 September 2005 - Eurocode 8: Design of structures for earthquake resistance - Part 1: General rules, seismic actions and rules for buildings;

• NF EN 1998-1/NA December 2007 (National annex).

According to the ‘Arrêté du 22 octobre 2010’ the seismic action for the seismic zone 3 is defined as follows:

• reference peak ground acceleration on type A ground, agR equal to 1.1 m/s2;

• design ground acceleration ag is equal to agR times the importance factor γI (importance factor is defined in the article 2 of the ‘Arrêté du 22 octobre 2010’ );

• the shape of the horizontal and vertical elastic response spectrum are defined in the NF EN 1998-1 September 2005 and shall take into account the ground type.

4.2.2 Safety file of support structures

The following Safety documents are necessary to demonstrate the compliance of the structure with the above mentioned rules:

• Design phase: an engineering design report shall be submitted. This report includes:

Engineering drawings

Conditions of use and actions considered in the design

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Results of design calculations

Technical specification

• Installation and commissioning phases: a manufacturing design report shall be submitted. This report includes :

Manufacturing drawings

Material and welders’ certificates (in compliance with the EN 1090-2:2008)

Records of welding inspections

The HSE unit (Cristiana.Colloca@cern.ch) provides advice on structural mechanics safety.

4.3 Heating, ventilation, air conditioning (HVAC) systems (if present)

4.3.1 General requirements

The general requirements applicable to HVAC systems are defined on the basis of the French and Swiss legislation. The requirements are available in EDMS: 1157155.

Insulating materials on HVAC installations shall comply with the following rule:

• Safety Instruction IS 41 - The use of plastic and other non-metallic materials at CERN with respect to fire safety and radiation resistance.

4.3.2 HVAC equipment

Equipment purchased on the marked (e.g.: Air Handling Units, chillers, boilers, fan coils) shall comply with the applicable European Directives and shall bear the CE marking. For products purchased on the market refer to §4.1.

Ductwork (supply or exhaust air) and piping systems incorporated in a permanent manner in a building, shall comply with the following European Regulation:

• European Regulation 305/2011 - Construction Products Regulation.

Ductwork designed according to the harmonized standards:

• EN 1505 - Ventilation for buildings. Sheet metal air ducts and fittings with rectangular cross-section. Dimensions;

• EN 1506 - Ventilation for buildings. Sheet metal air ducts and fittings with circular cross-section. Dimensions;

• EN 12097 - Ventilation for buildings. Requirements for ductwork components to facilitate maintenance of ductwork systems.

These standards provide presumption of conformity to the Safety requirements regarding the design laid down in the applicable European Regulation.

Metallic piping shall be designed and manufactured as defined in EN 13480.

4.3.3 Safety file of HVAC systems

The Safety file for HVAC systems shall include the following documents:

• Study Phase:

- CDR

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- Study Report

• Project Phase:

- Design & Engineering file:

- Engineering drawings (P&I D(s));

- Engineering design report including: description of the HVAC system, conditions of use, actions considered in the design (ventilation rates), design calculations;

- Technical specifications;

- Reception:

- EC declaration(s) of conformity of equipment purchased on the marked (e.g.: Air Handling Units, chillers, boilers, fan coils);

- Instruction(s) manual of the referred equipment;

- Material certificates of ductwork and piping;

- Commissioning file:

- Records of tests and inspections made;

• Operation Phase:

- Operation and maintenance file:

- Instruction manual for the operation and maintenance of the installation;

- Records of inspections, maintenance and non-conformities.

• Dismantling Phase:

- Dismantle Report;

- Tractability Procedure for Radioactive Equipment (if applicable).

4.4 Pressure equipment (if present)

4.4.1 General requirements

Pressure equipment (as defined in GSI-M2) shall comply with the Safety requirements provided in the following CERN Safety rules:

• Safety Regulation on mechanical equipment (SR-M)

• General Safety Instruction on standard pressure equipment (GSI-M2).

Furthermore, they shall be designed and manufactured according to harmonized standards with the Directive 2006/42/EC and 87/404/EEC (EN 13445, EN 13480).

4.4.2 Safety file of pressure equipment

The Safety file of the pressure equipment shall contain (not exhaustive list) the following documents.

• Design phase:

Documentation on risk assessment

Conceptual design and manufacturing drawings and diagrams of components, sub-assemblies, circuits, ... with descriptions and explanations

Conditions of use (working fluid / pressure)

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Results of design calculations

Technical specification.

• Installation and commissioning phases:

Material and welders’ certificates

Welding procedures approval record or specification

Records of welding inspections

Pressure test report

Certificate of commissioning and authorization to put the equipment into service

Instructions handbook which shall include information detailed in Directive 2006/42/EC (use and maintenance instructions)

The HSE unit (Phillip.Santos.Silva@cern.ch) provides advice on mechanical safety.

4.5 Electricity

4.5.1 General requirements

Electrical installation shall comply with the Safety requirements provided in the following CERN Safety rules:

• Safety Code C1 - Electrical safety code

• Safety Instruction IS 5 « Emergency stops »

• Safety Instruction IS 4 « Safety Inspections ».

Low voltage and high voltage electrical installations shall comply with the Standards which are referred in the following CERN Safety rule:

• Safety Instruction IS 24 - Regulations applicable to electrical installations.

All the electrical materials shall comply with the Safety requirements provided in the following CERN Safety rules:

• Safety Instruction IS 23 - Criteria and standard test methods for the selection of electric cables and wires with respect to fire safety and radiation resistance

• Safety Instruction IS 41 - The use of plastic and other non-metallic materials at CERN with respect to fire safety and radiation resistance.

4.5.1.1 Safety file of electrical equipment and installations

The safety file for Electrical equipment and installations shall include the following documents:

• Design phase :

Engineering drawings including drawings of the area of the external influences

Results of design calculations

Technical specification

• Installation and commissioning phases :

EC declaration of conformity of all electrical equipment (for ATEX areas)

Over-current protection settings

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Insulation coordination and over-voltage protection

List of cables

Diagrams, block diagrams, interconnection diagrams of electrical and safety installations

Acceptance test report of the general and local emergency stop systems

The HSE unit (Jose.Gascon@cern.ch) provides advice on electrical safety.

4.6 Fire protection

4.6.1 General requirements

The technical project leader shall comply with the following CERN Safety rules:

• Safety Code E - Fire protection

• Safety Instruction IS 41 - The use of plastic and other non-metallic materials at CERN with respect to fire safety and radiation resistance;

• Safety Note NS 29 - Fire Prevention for Insulating Core (Sandwich) Panel Structures for Inside Use Guidelines For Selection, Installation and Use.

• Safety Instruction IS 23 - Criteria and Standard Test Methods for the Selection of Electric Cables and Wires with Respect to Fire Safety and Radiation Resistance.

A fire detection system has to be foreseen. Its design, installation, commissioning, disabling, maintenance, and periodical inspections have to be done according to the Safety Instruction IS 37 - Alarms and alarm systems.

GS/ASE group is in charge of the installation, maintenance and calibration of fire detection systems.

4.6.2 Fire Safety file

The Safety file in fire protection matters shall include the following documents:

• Design phase:

A report indicating the sources of fire hazard, giving the following information:

Foreseen destination of use or activity

Estimated maximum number of workers in the area

Material to be used for the construction of the elements as, walls, floor, roof, doors, etc.

Technical installations (ventilation, power, etc.)

Gross estimate of type and quantities of combustible materials (as part of construction elements and equipment, used in the facility, stored etc.)

General drawings (scale 1:50, 1:100 or 1:200) of the different rooms and areas with indication of their destination including emergency issues. They shall also include the position of the working places (if any), and of the following technical installations (not exhaustive list):

Heating and ventilation installations, gas and oil installations

Installations dedicated to transportation or storage of materials particularly inflammable, explosive or otherwise harmful

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Evacuations paths and emergency issues

Elevation and cross sections drawings with indications concerning materials

For transformation projects, the drawings of the old layout or installations.

• Prior to the installation phase, the technical project leader shall provide the following documents:

Execution drawings approved by the competent external authorities (in case of Construction Permit request)

Certification of the material to be installed

• Installation and commissioning phases:

Acceptance test report of the fire detection system

The HSE unit (Saverio.La.Mendola@cern.ch) provides advice on fire protection.

4.7 Ergonomics

Working places, equipments and auxiliary means shall be designed in conformity with the principles of ergonomics, including ventilation and lighting, indicated in the following rules:

• European strandard NF EN 12464-1 « Eclairage des lieux de travail ».

The HSE unit (Flora.Gavand@cern.ch) provides advice on acoustic and ergonomics.

4.8 Protection of the environment

With regard to protection of the environment CERN Safety Policy states that Organization is committed to ensure the best possible protection of the environment. This can be achieved by ensuring that the Environmental requirements and guidelines set by the Host State regulations, European Directives, international standards and best practices are implemented in all CERN’s activities susceptible to harm the environment.

4.8.1 General requirements

4.8.1.1 Protection of the public and the environment against ionizing radiation

In the framework of new projects including radiological issues, HSE unit also provides support in the protection of the public and the environment against ionizing radiation. This also concerns areas on the CERN sites without access control due to radiological constraints.

The Safety requirements on the protection of the public and the environment against ionizing radiation are set by the following CERN Safety rule:

• Safety Code F – radiation protection.

The Safety Requirements for the design of stacks emitting radioactive substances to the atmosphere from the experiments shall comply with the following document:

• Requirements on the design of stacks emitting Radioactive Substances to the Atmosphere.

Radiation Protection course is available in the CERN Training Catalogue and is compulsory for personnel exposed to ionizing radiation during their work (Radiation Protection – Sécurité Radiologique). This course has 3-year validity duration.

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4.8.1.2 Conventional protection of the environment

In order to meet the CERN Safety Policy, CERN activities shall comply with the technical provisions set by the following European Directives:

• Directive 2008/1/EC on Integrated Pollution Prevention and Control – IPPC Directive;

• Directive 2004/35/CE on environmental liability with regard to the prevention and remedying of environmental damage;

• Directive 2008/98/EC of the European Parliament and of the Council of 19 November 2008 on waste.

According to the IPPC Directive, all activities susceptible to harm the environment shall use adequate pollution-prevention measures (notably best available techniques), use energy efficiently, ensure accident prevention and damage limitation in order to achieve a high level of protection of the environment.

4.8.1.3 Air

Atmospheric potentially polluting emissions shall be limited at the source and shall respect the requirements and related technical prescriptions of the following rules:

• Code de l’environnement – Partie réglementaire – Livre II – Titre II (France)

• Arrêté du 02/02/98 relatif aux prélèvements et à la consommation d'eau ainsi qu'aux émissions de toute nature des installations classées pour la protection de l'environnement soumises à autorisation (France)

Whenever greenhouse gases or substances that deplete the ozone layer are emitted into atmosphere by experiments or equipment, emissions shall respect the requirements and related technical prescriptions of the following legislation:

• Regulation (EC) No 1005/2009 of the European Parliament and of the Council of 16 September 2009 on substances that deplete the ozone layer ;

• Decision No 280/2004/EC of the European Parliament and of the Council of 11 February 2004 concerning a mechanism for monitoring Community greenhouse gas emissions and for implementing the Kyoto Protocol;

• Regulation (EC) No 842/2006 of the European Parliament and of the Council of 17 May 2006 on certain fluorinated greenhouse gases.

The technical project leader shall ensure that prescriptions related to energetic efficiency of the experiments or equipment are taken into account and are in line with the following requirements:

• La Réglementation Thermique 2012 (RT2012) (France)

4.8.1.3.1 Control measures

CERN activities discharging pollutants into the air shall be controlled by implementing as a general rule, and in order of priority, the following measures:

• To reduce at the minimum the discharge of pollutants in the air;

• To collect the air at the source;

• To release air above roof level;

• To ensure that the emission of air effluents comply with emission limit values set by the Host State regulations:

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• Articles 26, 27, 28, 29, 30 of the Arrêté du 02/02/98 relatif aux prélèvements et à la consommation d'eau ainsi qu'aux émissions de toute nature des installations classées pour la protection de l'environnement soumises à autorisation (France) ;

• To implement air monitoring programme for:

• polluting substances (annex III of Decision No 2008/1/EC); • greenhouse gases (Decision No 280/2004/EC); • fluorinated greenhouse gases (Regulation (EC) No 842/2006); • and substances that deplete the ozone layer (Regulation (EC) No 1005/2009);

• To implement corrective actions (e.g.: filters, gas washers, scrubbers) after exceeding emission limit values;

• To assess annually emission levels of greenhouse gases and ozone depletion gases according to their annual consumption within equipment;

• To ensure effectiveness of remedial measures.

4.8.1.4 Water

According to the location of the project on the CERN site, the discharge of effluent water into the CERN clean and sewage water networks shall be designed and set-up in conformity with the following rules and their related technical prescriptions:

• Loi sur l’eau et les milieux aquatiques (France) ;

• Arrêté du 02/02/98 relatif aux prélèvements et à la consommation d'eau ainsi qu'aux émissions de toute nature des installations classées pour la protection de l'environnement soumises à autorisation, Chapitre V: Valeurs limites d’ émissions, Section III : Pollution des eaux superficielles, Articles Article 31 and 32 (point 1 to 3) (France) ;

The direct or indirect introduction of potentially polluting substances into water, including their infiltration into ground is prohibited.

4.8.1.4.1 Control measures

CERN activities discharging pollutants into the surface water shall be controlled by implementing as a general rule, and in order of priority, the following measures:

• To reduce at the minimum the discharge of pollutants in the water;

• To comply with emission limit values for effluent water. The discharge of effluent water into the CERN clean and sewage water networks shall be done in conformity with the Host State regulations in force according to the location of the receiving watercourses:

• Art. 31, 32 & 34 of Arrêté du 02/02/98 relatif aux prélèvements et à la consommation d'eau ainsi qu'aux émissions de toute nature des installations classées pour la protection de l'environnement soumises à autorisation (France) ;

• In the event of exceeding the emission limit values for effluent water, to study the possibility of a different elimination pathway, either incorporating water treatment equipment or treating the effluents as dangerous waste. In the event of the use of water treatment equipment, ensure the maintenance and document the maintenance procedure. Keep all decantation units / oil separators / filters / septic tanks or any other water treatment unit fitted and maintained. Carry out cleaning operations on a regular basis. Describe in a procedure how to carry out the maintenance and how to control their state periodically;

• To control the amount of water released and quantify whenever possible;

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• To keep storage facilities in good shape, ensure retention means complying with: SR-C; Safety Guideline C-1-0-1 - Storage of hazardous chemical agents and other relevant prescriptions;

• Implement corrective actions after exceeding emission limit values;

• Ensure effectiveness of remedial measures following a significant environmental event.

The HSE Unit (Environmental Section) provides advice on measurements of effluent water, water monitoring and risk control measures.

4.8.1.5 Soil

CERN activities that may damage the soil shall meet the requirements set by the Host States regulations mentioned in the section 4.8.1.4.1., and take into account the following legislation:

• Code de l'environnement, Livre V, Titre Ier: Installations classées pour la protection de l'environnement, Chapitre Ier et Chapitre II (France) ;

• Circulaire du 08/02/07 relative à la prévention de la pollution des sols - Modalités de gestion et de réaménagement des sites pollués (France) ;

Whenever excavation works are required, the HSE Unit (Environmental section) shall be contacted in order to check whether the site is polluted or contaminated and, if needed, to define remedial measures. The identification of polluted and contaminated sites is done accordingly to the limit values defined in the following legislation:

• Circulaire du 08/02/07 relative à la prévention de la pollution des sols - Modalités de gestion et de réaménagement des sites pollués (France) ;

4.8.1.5.1 Control measures

In order to prevent the soil pollution and contamination the following measures shall be implemented as a general rule, and in order of priority:

• To keep storage facilities in good shape, ensure retention means complying with the CERN Safety rules and Host State practices:

• SR-C; Safety Guideline C-1-0-1 - Storage of hazardous chemical agents; • French practices “Stockage et transfert des produits chimiques dangereux, INRS 2009”;

• The infiltration of polluted water into the ground is prohibited.

4.8.1.6 Hazardous substances for the environment

The introduction of such substances at CERN shall follow:

• Safety Regulation Chemical Agents (SR-C);

• Directive 2011/65/EC of the European parliament and of the council of 8 June 2011 on the restriction of the use of certain hazardous substances in electrical and electronic equipment, (RoHS);

• Code de l’environnement Livre V : Titre II – Article RS21-3 to R.S21-54 and Titre IV (France);

• Arrêté du 30 juin 2009 relatif à la procédure d'enregistrement et de déclaration au registre national pour les équipements électriques et électroniques prévu à l'article R. 543-202 du code de l'environnement, et abrogeant l'arrêté du 13 mars 2006 relatif à la procédure d'inscription et aux informations figurant au registre national des producteurs prévu à l'article 23 du décret n° 2005-829 du 20 juillet 2005 relatif à la composition des équipements électriques et électroniques et à l'élimination des déchets issus de ces équipements (France) ;

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Activities involving the use of greenhouse gases and ozone depleting gases shall comply with specific Host State regulations:

• Regulation (EC) No 842/2006 of the European Parliament and of the Council of 17 May 2006 on certain fluorinated greenhouse gases ;

• Regulation (EC) No 1005/2009 of the European Parliament and of the Council of 16 September 2009 on substances that deplete the ozone layer;

• Code de l’environnement Livre V: Titre IV, Chapitre III, Fluides frigorigènes – Article RS21-3 to R.S21-54 (France) ;

4.8.1.6.1 Control measures

The storage of chemicals shall be made according to the following regulation:

• Stockage et transfert des produits chimiques dangereux, INRS 2009 (France) ;

Control measures for activities involving the use of greenhouse gases and ozone depleting gases shall comply with the requirements mentioned in § 4.8.1.3.1.

Working procedures shall be established and implemented for activities involving the use of greenhouse gases including the storage, handling, transport, recovery and disposal. Additionally such activities shall be performed by trained personnel.

4.8.1.7 Waste

The generation of waste shall be limited at the source. Furthermore, the technical project leader shall ensure that the waste will be handled from its collection to its recovery or disposal according to the Host States Regulations:

• Directive 2008/98/EC on waste on waste and repealing certain Directives ;

• Commission Decision of 3 May 2000 replacing Decision 94/3/EC establishing a list of wastes pursuant to Article 1(a) of Council Directive 75/442/EEC on waste and Council Decision 94/904/EC establishing a list of hazardous waste pursuant to Article 1(4) of Council Directive 91/689/EEC on hazardous waste ;

• Directive 2012/19/EC of the European Parliament on waste electrical and electronic equipment (WEEE).

Additionally, waste management shall comply with the applicable Host State regulations:

• Code de l'Environnement Livre V: Titre IV -Déchets (France) ;

• Gestion de déchets : Guide pour les établissements publics d’enseignements supérieur ou recherche (France) ;

Waste shall be handled in accordance with the Host State regulations, including the traceability of waste at any time and shall respect the internal waste sorting procedures in force within the Organization and maintained by the GS Department (except the radioactive waste, which is managed by the HSE Unit) to ensure the adequate management of waste.

The following CERN services can be contacted for waste management:

• Conventional Waste Collection and Classification;

• Dangerous Waste Collection and Classification;

• Radioactive Waste.

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4.8.1.7.1 Control measures

Waste production is avoided and limited at the source in accordance with Directive 2008/98/EC; where waste is produced, it is recovered or, where that is technically and economically impossible, it is disposed of while avoiding or reducing any impact on the environment.

The following measures can be put in place in order to meet this requirement:

• Sort waste properly. If needed ask for waste bins. Contact the relevant CERN service: Conventional Waste Collection and Classification

• Even if your waste doesn’t follow the standard CERN collection procedure, characterize waste and sort it accordingly (e.g.: electrical waste, hazardous waste).

• Ensure appropriate waste collection, recovering and/or disposal.

• For elimination of conventional waste, contact relevant CERN service: Conventional Waste Collection and Classification;

• For elimination of the hazardous waste, contact relevant CERN service: Dangerous Waste Collection and Classification;

• For management of the radioactive waste, contact relevant CERN service: Radioactive Waste.

• Transport the waste as dangerous good according to the directive ADR (Directive 94/55/EC on the approximation of the laws of the Member States with regard to the transport of dangerous goods by road. EDH Internal Transport request (option Internal) for common chemical waste

• Ensure traceability: Inventory of waste categories, amounts and collection points.

• Store hazardous waste properly as indicated in the Safety Guideline C-1-0-1 – Storage of Hazardous Chemical Agents.

4.8.2 Environment Safety file

The environment Safety file shall include the Safety documents necessary to demonstrate compliance with the applicable rules:

• Study Phase:

- CDR;

- Study Report;

- Preliminary Risk Assessment , if applicable;

• Project Phase:

- Design & Engineering file:

- Water effluents network drawings (showing clean and sewage water networks) from the origin up to the connection to the public network, if applicable;

- Ventilation network drawings with extraction points, documentation on air treatment units, if applicable;

- Construction / Manufacturing file:

- Procedures and maintenance plans of the new water networks, including the related infrastructure if applicable (ex. oil-separators, decantation pits, water regulation basins etc.);

- Commissioning file:

- Inventory of waste categories and collection points;

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- Procedures for any activities involving the use of greenhouse gases including the storage, handling, transport, recovery and disposal , if applicable;

- Records of training of personnel; - Records of greenhouse gas consumption, if applicable; - Programmes and records of environmental monitoring; - Programmes and records of maintenance and calibration of environmental monitoring

devices; - Procedures established to deal with environmental emergencies; - Programmes and reports or debriefing exercises following any safety drills; - Records of remedial measures;

• Dismantling Phase:

- Dismantle Report;

- Tractability Procedure for Radioactive Equipment, if applicable;

In the event of an accident or a near miss during activities related to the installation, maintenance, operation or dismantling the procedure described in Code A2 shall be followed:

• Immediately inform the CERN Fire Brigade;

• Draw up the accident report available in EDH.

To contact the CERN Fire Brigade use a red phone or dial 74444 from a CERN phone or dial +41 22 767 4444 from other phones.

4.9 Worksite

4.9.1 Safety Coordination

The applicable regulation concerning work of contractor on CERN site is defined on the document "Working on CERN site" PSO/2011/001.Rev4.

According to the CERN rules, the work for GIF ++ is classified as a “Category 2” activity, but it will be part of an existing worksite classified as a “Category 1” worksite (LS1 shutdown )

4.9.1.1 “Category 1” worksite (or activity part of a “category 1” existing worksite)

The project leader shall enlist the services of a Safety Coordinator.

In case of activity part of a “category 1” existing worksite, the project leader has to contact the appointed Safety coordinator (EN/MEF/OSS)

The Safety Coordinator role is to help the project leader to coordinate work activities in the area in order to guarantee safe working conditions.

A Work and Safety coordination Plan (WSCP or PCTS) shall be established by the CERN’s Safety Coordinator, summarizing the main general issues to be followed for and during the worksite.

In case of invitation to tender, the WSCP shall be sent as soon as possible, ideally to the bidders. If not possible, this plan must be sent to the “designated” contractor, together with the template of a Special Safety and Health Protection Plan (SSHPP or PPSPS).

In accordance with the CERN Safety Regulations and the WSCP for this worksite, before the start of work:

• The SSHPP (or PPSPS) shall be completed by the/each contractor and sent to CERN; this plan will include, in particular, workers involved in those activities, risk assessment, a description of the activities and prevention measures to be implemented;

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• One (or more) Joint Inspection(s) of the areas where the work will take place will be organized by the CERN’s Safety Coordinator; the contractor(s), and any subcontractors, will take part.

Some activities are subject to a notice of starting work issued by CERN (AOC or Impact).

4.9.2 Training

Depending on the type of activity related to the worksite, safety training courses shall be followed by the working personnel.

More details on compulsory Safety training may be found at the web page for Safety Training.

4.9.3 Electricity

In case electrical power is needed on the site, personnel performing the activity shall bring their own electrical distribution panel, with appropriate over-current protection as prescribed in NF C 15 100 standard. Only CERN qualified persons are allowed to plug it in.

Temporary electrical installation required in the worksite, shall be verified by a certified body under the responsibility of the company realizing the works.

4.9.4 Fire protection

For all activities related to execution works, the respect of the following Swiss Directive in matters of fire protection is recommended:

• Prévention incendie – Sécurité dans les exploitations et sur les chantiers, AEAI 11-03

4.9.5 Hot work and welding

Welding activities may be needed in installation phase. The description of this activity shall be included in the safety documents.

The hot work activity shall comply with the Safety requirements provided in the Safety Code E on fire protection.

Before starting the hot work activity the project leader shall ensure that:

• Fire permit form, which is available in EDH, is filled up and approved

• IS 37 form, which is available in EDH, is filled up and approved

• Any necessary compensatory measures are put in place.

4.9.6 Confined spaces (if applicable)

For installation purposes the interior of the name of the area shall be accessed. According to the Safety code A4 the interior of the name of the area is classified as a confined space.

Requirements for confined spaces shall comply with the Safety requirements provided in the Safety code A4 on confined spaces.

Before accessing the confined space, it shall be ensured that:

• A supervisor, person responsible for any activity in the confined space, is assigned to the confined space

• Any person who may enter the confined space as well as the supervisor shall follow a training course on confined spaces

• Any person who may enter the confined space shall follow appropriate health surveillance in order to check whether the person is suitable to work in such a working environment.

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CERN members of personnel and users are subject to specific health surveillance defined by the CERN Medical Service. Contractor’s personnel shall be subject to the health surveillance defined by the law of the Host State in which the activity will be carried out.

Only CERN members of personnel and users are examined by the CERN Medical Service.

The confined spaces training are offered in the CERN Training Catalogue (Espaces Confinés Intervenants – Espaces Confinés Superviseurs). The registration for the course can be made via EDH.

4.9.7 Scaffoldings

Any scaffolding used in the area shall be assembled, dismantled and modified by trained workers.

Any scaffolding can only be accessed after being checked by a trained person (a third party in France). The person who performs the Safety check shall display and sign a form containing the following:

• Name of companies/members of personnel authorized to use the scaffolding

• Maximum authorized load.

For CERN personnel, users and collaborators, training courses on assembling and Safety checking of scaffoldings are offered in the CERN Training Catalogue (Scaffolding). The registration for the course can be made via EDH.

4.9.8 Handling and lifting

The personnel performing the installation works is not allowed to use machines or handling equipment which are not CE marked or approved by the HSE unit.

As far as possible, handling and lifting operations at CERN shall be carried out by authorized and qualified staff from EN/HE group.

The personnel of handling and lifting equipment not belonging to CERN, shall be in possession of:

• CACES in France (accepted in principle also in Switzerland)

The use by other personnel of handling and lifting equipment belonging to CERN is subject to:

• The attendance to the specific training designed for personnel using forklift, crane and for cherry-picker

• A special ‘access request’ to be formulated on EDH as it follows:

• AC-PE, for overhead travelling cranes to lift loads up to 10 t.

• The obtained authorisation is valid for 5 years.

Following the manufacturer recommendations, the staff working on personnel lifting equipment could be asked to be trained in ‘working in heights’.

Handling and lifting equipment operating in the worksites shall be accompanied by the documentation concerning the periodical maintenance.

4.9.9 Noise

Levels on noise on the worksites shall be compliant with the requirements provided in the:

• France: Décret n° 2006-1099 du 31 août 2006 relatif à la lutte contre les bruits de voisinage.

4.9.10 Asbestos

Before starting the work, the precaution principle in matter of asbestos presence must be applied. The project leader shall ask a survey before work, to be carried out by HSE unit.

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In case the presence of asbestos is ascertained, necessary protective measures have to be put in place following the applicable CERN Safety rule:

• Safety Instruction IS 43 – Asbestos : Dangers and precautions

4.9.11 Protection of the environment

In relation to prevention of atmospheric pollution, the worksite activities, including the usage of mechanical engines, shall comply with the requirements and related technical prescriptions of the rules mentioned in ch.4.8.

The discharge of water from the worksite into the CERN clean and sewage water networks shall be designed and set-up in conformity with the rules and related technical prescriptions mentioned in ch.4.8.1.4.

The technical project leader shall ensure that the storage and usage of dangerous substances or potentially polluting substances comply with the requirements and related technical prescriptions of the rules mentioned in ch. 4.8.1.6.

In case the experiment is located on a site which is part of the CERN inventory of polluted sites, the technical project leader shall ensure that all necessary measures are taken to handle excavated material adequately and prevent further site contamination. The inventory is available at the HSE Unit upon request.

The generation of waste shall be limited at the source. Waste shall be handled in accordance with the Host State regulations, and in the event of generation of waste, which is under the responsibility of CERN, the contractor shall respect the waste sorting procedures mentioned in ch.4.8.1.7, including the traceability of waste at any time. The technical project leader shall in particular ensure that the waste generated from a CERN worksite follows the instruction given by:

• Art L541-2 du Code de l’environnement (France) ;

• Loi n° 2010-788 du 12 juillet 2010 portant engagement national pour l'environnement (France) ;

The natural environment surrounding the worksite shall be preserved in its initial state. The project leader shall ensure that remedial measures are implemented whenever this requirement cannot be fulfilled.

4.9.12 Accidents and near misses

In the event of an accident or a near miss including pollution during the activities related to the installation work, maintenance, operation or dismantling of the project, the procedure described in the Code A2 shall be applied. An internal report of accidents, available in EDH (https://edh.cern.ch/Document/General/Accident) shall be filled in.

4.9.13 Worksite Safety file

The worksite Safety file shall include the following documents:

• Notice of start of work (AOC, following the IS 39) or equivalent (Impact)

• Worksite safety documents (Work and Safety coordination Plan [WSCP or PCTS] and Special Safety and Health Protection Plans [SSHPP or PPSPS])

• Specific maintenance Safety procedures and inspection proofs (if necessary)

• Effluent water and waste management plan

• Description of storage conditions of chemical during civil-engineering work (eg. retention)

Where necessary:

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• Fire permit form

• IS37 form

• Permit to dig

• Training records on confined spaces (if necessary)

• Training records on assembling and safety checking of scaffoldings

• Certification on ‘working in heights’

• Noise, air or water measurements

4.10 Particular conditions or scopes of the construction

4.10.1 Explosive Atmosphere (ATEX) environment

Please refer to the CERN rule GSI-C2.

5 CONTENTS

LAUNCH SAFETY AGREEMENT ................................................................................................................ 1

GIF++ a gamma ray irradiation facility at the sps H4 beam line ............................................................. 1

1 Introduction .................................................................................................................................... 1

2 Description of the project ............................................................................................................... 1

2.1 General information................................................................................................................ 1

2.2 Schedule .................................................................................................................................. 3

2.3 Organization ............................................................................................................................ 3

2.4 Methodology ........................................................................................................................... 4

3 DOMAINS ........................................................................................................................................ 6

4 Safety requirements and safety files per domain ........................................................................... 8

4.1 Products purchased on the market ........................................................................................ 8

4.1.1 Construction products .................................................................................................... 8

4.1.2 Safety file of products purchased on the market ........................................................... 8

4.2 Structural mechanics .............................................................................................................. 8

4.2.1 Structures ........................................................................................................................ 8

4.2.2 Safety file of support structures ..................................................................................... 9

4.3 Heating, ventilation, air conditioning (HVAC) systems (if present) ...................................... 10

4.3.1 General requirements ................................................................................................... 10

4.3.2 HVAC equipment ........................................................................................................... 10

4.3.3 Safety file of HVAC systems .......................................................................................... 10

4.4 Pressure equipment (if present) ........................................................................................... 11

4.4.1 General requirements ................................................................................................... 11

4.4.2 Safety file of pressure equipment ................................................................................. 11

4.5 Electricity ............................................................................................................................... 12

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4.5.1 General requirements ................................................................................................... 12

4.6 Fire protection ...................................................................................................................... 13

4.6.1 General requirements ................................................................................................... 13

4.6.2 Fire Safety file ............................................................................................................... 13

4.7 Ergonomics ............................................................................................................................ 14

4.8 Protection of the environment ............................................................................................. 14

4.8.1 General requirements ................................................................................................... 14

4.8.2 Environment Safety file ................................................................................................. 19

4.9 Worksite ................................................................................................................................ 20

4.9.1 Safety Coordination ...................................................................................................... 20

4.9.2 Training ......................................................................................................................... 21

4.9.3 Electricity ....................................................................................................................... 21

4.9.4 Fire protection .............................................................................................................. 21

4.9.5 Hot work and welding ................................................................................................... 21

4.9.6 Confined spaces (if applicable) ..................................................................................... 21

4.9.7 Scaffoldings ................................................................................................................... 22

4.9.8 Handling and lifting ....................................................................................................... 22

4.9.9 Noise ............................................................................................................................. 22

4.9.10 Asbestos ........................................................................................................................ 22

4.9.11 Protection of the environment ..................................................................................... 23

4.9.12 Accidents and near misses ............................................................................................ 23

4.9.13 Worksite Safety file ....................................................................................................... 23

4.10 Particular conditions or scopes of the construction ............................................................. 24

4.10.1 Explosive Atmosphere (ATEX) environment ................................................................. 24