Schiller Park Public Library

Word 2010 for Beginners

Introduction

Word 2010 is a word processor that allows you to create various types of documents such as letters, papers, flyers, invitations, resumes, faxes, novels, and much more.

Word 2010 Basics

· Creating and Opening a Document

· Saving a Document

· Inserting, Deleting, and Selecting Text

· Changing Font Type, Size,and Color

· Formatting Text – Cut, Copy, and Paste

TIP: Word 2010 is a bit different from earlier versions, so even if you've used Word before, you should take some time to familiarize yourself with the interface.

· Printing a Document

To Open Word:

On the desktop double-click the Word 2010 icon, OR:

1. Click Start.

2. Click All Programs.

3. Click Microsoft Office.

4. Click Microsoft Office Word 2010.

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A blank document appears:

Getting to Know Word 2010

The Ribbon

Quick Access Toolbar

Command Tabs

The Ribbon contains all of the commands you will need in order to perform common tasks. There are multiple tabs, each with several groups of commands. When you move the mouse over an icon, a small caption is displayed with the name of that icon.

The Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. You can hide the Ruler to free up more screen space.

To Hide or View the Ruler:

· Click the View Ruler icon over the scrollbar to hide the ruler.

· To show the ruler, click the View Ruler icon again.

Word Basics

TIP: To save time, you can create your document from a template, which you can select from the New Document pane.

To Create a New, Blank Document:

1. Click the File tab.

2. Select New.

3. Select Blank document under Available Templates.

It will be highlighted by default.

4. Click Create. A new, blank document appears in the Word window.

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To Open an Existing Document:

1. Click the File tab.

2. Select Open. The Open dialog box appears.

1. Select your document.

1. Click Open.

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· If you've opened a file recently, you can also access it from the Recent Documents list. Just click on the File tab and select Recent.

To Save a Document:

TIP: Save As allows you to choose a name and location for your document. It's useful if you want to save a different version of a document while keeping the original.

1. Click the File tab.

2. Select Save As.

3. If you are saving a document for thefirst time, the Save As dialog box will appear. Select the location where you wish to save the document.

4. Enter a name for the document.

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5. Click Save.

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To Use the Quick Save Command:

· Click Save on the Quick Access Toolbar.The document will be saved in its current location with the same file name.

· Frequently saving your documents helps to keep you from losing your work.

To Insert Text:

· Move your mouse to the location in the document you wish text to appear.

· Click the mouse. The blinking insertion point appears.

Insertion Point

· Type the text you wish to appear.

To Delete Text:

· Place the insertion point next to the text you wish to delete.

· Press the Backspace key on your keyboard to delete text to the left of the insertion point. OR: Press the Delete key on your keyboard to delete text to the right of the insertion point.

To Select Text:

· Place the insertion point next to the text you wish to select.

· Left-click the mouse, and while holding it down, drag your mouse over the text to select it.

· Release the mouse button. You have selected the text. A highlighted box will appear over the selected text.

· When you select text or images in Word, a hover toolbar with formatting options appears. If the toolbar does not appear at first, try moving the mouse over the selection.

To Change the Font Type:

1. Select the text you wish to modify.

2. Click the drop-down arrow next to the Font box on the Home tab. The Font drop-down menu appears.

3. Move the mouse pointer over the various fonts. A live preview of the font will appear in the document.

4. Select the font you wish to use. The font will change in the document.

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To Change the Font Size:

1. Select the text you wish to modify.

2. Click the drop-down arrow next to the Font Size box on the Home tab. A drop-down menu appears.

3. Move the mouse pointer over the various font sizes. A live preview of the font size will appear in the document.

4. Select the font size you wish to use. The font will change in the document.

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To Change the Font Color:

1. Select the text you wish to modify.

2. Click the Font Color drop-down arrow on the Home tab. The Font Color menu appears.

3. Move the mouse pointer over the various font colors. A live preview of the color will appear in the document.

4. Select the font color you wish to use. The font color will change in the document.

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To Use the Bold, Italic, and Underline Commands:

· Select the text you wish to modify.

· Click the Bold [B], Italic [I], or Underline [U] command in the Font group on the Home tab.

Cut, Copy, Paste

Often in word processing, you will need to transfer information from one document to another. Instead of having to re-type or replace this information, Word allows you to move a block of text (a word, sentence, paragraph, page, document, or graphic).

· The Cut feature allows you to remove selected text from the document and temporarily places it on the Clipboard.

· The Clipboard is a temporary storage file in your computer's memory. Items placed on the Clipboard will remain there until you exit Word.

· The Copy feature allows you to copy selected text from the document and temporarily places it on the Clipboard.

· The Paste feature allows you to get text from the Clipboard and place it in the same or even another document.

To Cut and Paste:

· Click the Home Tab.

· Select the text you want to move.

· Click the Cut button.

· Place the insertion point where you want the text inserted.

· Click the Paste button.

To Copy and Paste:

· Click the Home Tab.

· Select the text you want to copy.

· Click the Copy button.

· Place the insertion point where you want the text inserted.

· Click the Paste button.

Once the item has been pasted, you can determine the formatting through the Paste Options by clicking on the down arrow.

· Keep Source Formatting - maintains the text formatting of the original document.

· Merge Formatting - formats the pasted text to match the text formatting in the document in which it was pasted.

· Keep Text Only - removes any graphics that you may have copied along with the copied text.

· You can Copy information from many different sources including Websites, E-mails, and other Office applications like Excel and PowerPoint.

To Print a Document:

1. Click the File tab.

2. Select Print. The Print Pane appears, with the print settings on the left and the Print Preview on the right.

3. Select Print All Pages, or if you only want to print certain pages, you can type a range of pages.

4. Check if the right printer is selected.

5. Select the number of copies.

6. Click the Print button.

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