San José / Evergreen Community College District Emergency Operations Plan is based on National Incident Management System (NIMS) / Standardized Emergency Management System (SEMS) / Incident Command System (ICS)

The District and individual College Emergency Operations Plan (EOP) Organization

Anatomy of a Disaster Safety Marshal Program Mission

Topics of Discussion

The San José / Evergreen CCD Emergency Operations Plans (EOPs) has been developed to enable the District and Colleges to respond to extraordinary emergency situations.

The EOPs do not address day-to-day operations. In the event of a major emergency the EOP requires that

District and College EOC responders communicate, coordinate and cooperate with each other and with other emergency responders in the field.

Background

Assumptions

San José City College and Evergreen Valley College: Are primarily responsible for emergency actions on their

property under the supervision of the District. Will utilize National Incident Management System (NIMS) /

Standardized Emergency Management System (SEMS) / Incident Command System (ICS) in its emergency operations.

Will commit on-hand resources to a reasonable degree before requesting mutual aid.

San José / Evergreen CCD Emergency Management Goals

Save lives

Care for casualties

Limit further casualties

San José / Evergreen CCD Emergency Management Goals

Reduce further damage to the structures or environment

Reassure students, faculty and staff

Restore college district to normal as soon as possible

Government Code 3100 Disaster Service Workers

In accordance with the Government Code of the State of California, Section 3100-3101, all college district employees are hereby declared civil defense workers, subject to such civil defense activities as may be assigned to them (…all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.).

Creates organized response to emergency situations Creates standardized organization structure

Uses basic principals and components that all

emergency organizations use

National Incident Management System (NIMS) / Standardized Emergency Management System (SEMS) Incident Command System (ICS) Field Responders

SEMS

OPERATIONSOperations Chief

PLANSPlanning Chief

LOGISTICSLogistics Chief

FINANCEFinance Chief

MANAGEMENT SECTIONDirector of Emergency Services

Note: ICS organization in the field is the same

NIMS / SEMS Functional Organization

PLANNINGOPERATIONS

MANAGEMENT

FINANCELOGISTICS

LAW ENF. FIRE / RESCUE

MEDICAL AID

EMER. MGMT. COORD.

MSG.COORD / DOCUMENTATION

SITUATION STATUS

PERSONNEL

PURCHASING / SUPPLY

COMMUNICATIONS

TRANSPORTATION

COST

TIME

POLICY / ADVISORYGROUP

LIAISON OFFICER

PUBLIC INFORMATION OFFICER

INFORMATION TECHNOLOGY

NIMS / SEMS Functional Organization

College Organization Chart

PLANNINGOPERATIONS

MANAGEMENTEOC DIRECTOR

FINANCELOGISTICS

PUBLIC INFORMATION OFFICER

LIAISON OFFICER

POLICY/ADVISORYGROUP

EMERGENCY MANAGEMENT COORDINATOR

LAW ENFORCEMENTFIRE / RESCUE

ENVIRONMENTALHEALTH & SAFETY

FACILITIES MANAGEMENT

FIRST AID / MEDICAL

MESSAGE COORDINATORDOCUMENTATION

SITUATION STATUS

DAMAGE ASSESSMENT

RECOVERY

PERSONNEL

PURCHASING / SUPPLY

COMMUNICATIONS

COST

TIME

STUDENT COORDINATION

PARENT COORDINATION

TRANSPORTATION

CARE & SHELTER

Immediate Action Checklist Initial response steps for the Crisis Action

Team Alert Lists

Event Specific Checklists Checklists for every emergency from an

aircraft crashing on campus to a windstorm

Emergency Operations Plan Volume One – Immediate Action and Event Specific Checklists

Immediate Action Checklist Executive Summary EOC Activation Procedures EOC Section Checklists EOC Documentation

Volume Two – EOC Guidebook and Section Checklists

Forward NIMS / SEMS Basic Plan Authorities and References Threat Summary and Assessment Recovery Annexes

Glossary of Terms Acronyms and Abbreviations Legal Documentation

Volume Three – NIMS / SEMS Basic Plan

Emergency Event - earthquake, aircraft accident, flood, storm, Hazmat response, etc.

9-1-1 is notified - handles immediate response

Affected College Crisis Action Teams activate

District Crisis Action Team activates as appropriate

Anatomy of a Disaster

Crisis Action Team Composition

Chancellor - College Presidents Key Department Heads

CRISIS ACTION TEAM will meet or confer by phone to:

Manage emergency themselves in concert with Field Responders

Decide whether to activate the District or affected College EOC(s) identify appropriate level of individual EOC activation Manage emergency while individual EOC is being setup Develop brief to provide to EOC Emergency Response Team

Crisis Action Team Responsibilities

Bring together all relevant information about the emergency in one place.

Bring together all key management staff in one place to coordinate the response.

Organize the emergency information in a useful format for the District and/or College’s decision making body.

Facilitate the coordination of resources needed to mitigate the effects of the emergency.

Emergency Operations Center (EOC)

SAFETY MARSHAL PROGRAM

The Safety Marshal Program has been established to supplement the District Police Department to respond to major emergencies or disasters.

San José / Evergreen Community College District Emergency Operations Plan Overview

Questions