leave management housing and dining services january 2011
TRANSCRIPT
Leave ManagementLeave Management
Housing and Dining Services January 2011
Today’s Topic Today’s Topic
• Managing Leave• Past Leave Management• Types of Leave• Types of Absences• Better Way to Manage Leave• Disciplinary Action
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Past Leave ManagementPast Leave Management
• Employees use sick and family personal leave as soon as possible after 1/10 – “use it or lose it”
• When employee is out of sick & family personal leave and calls in sick, the supervisor approves annual, OT, comp holiday, etc.
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Types of LeaveTypes of Leave
• Sick, Family Personal (new leave plan) or Sick (old leave plan) – employees can use this leave whenever they are sick or there is a family emergency (sick child, death in the family, etc) – management permission not needed
• Annual, OT, Comp Holiday, Civil and Work Related leave – policy allows management to require advance notice and permission to use
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Types of AbsencesTypes of Absences
• Scheduled – with prior approval of supervisor• May be Sick, FP, Annual, Comp/OT, Civil & Work Related,
etc
• Unscheduled – no prior approval (but employee must always follow call in procedure)• Management has the option to tell employees that annual,
OT, comp holiday, etc will not be approved for unscheduled absences
• Management has the option to approve annual, OT, comp holiday, etc for unscheduled absences
• If employee is sick or has family emergency, may use sick leave or family personal leave
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Better Way to Manage LeaveBetter Way to Manage Leave
• Instead of “use it or lose it”, employees should use leave, especially sick and family personal leave, wisely
• Housing and Dining Services management does not intend to approve annual, OT, comp holiday, etc. for unscheduled absences • An employee who has used all sick and family
personal leave may find him/herself in Leave Without Pay (LWOP) if he/she has an unscheduled absence
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ExceptionsExceptions
• There are likely to be occasional exceptions• For example, Norovirus, emergencies
• Exceptions need to be consistent• In order to make sure decisions are consistent,
Housing and Dining Services management will decide what level management has the authority to make exceptions
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Disciplinary ActionDisciplinary Action
• Employees are not disciplined for taking leave if the leave is:• FMLA and/or VSDP• Sick• Family personal• Approved by management
• Employees may be disciplined for • Being in LWOP• Falsification of leave information
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Tips from HRTips from HR
• ALWAYS follow departmental call in procedures• Be careful using sick and family personal leave – don’t
forget that the flu season comes late in the year!• If you have a situation that requires you to use a lot of
leave at one time (norovirus in your family, family member is sick, etc)• Talk to your supervisor - you may be able to use sick or
family personal for the first day or 2 of the absence and then use annual, OT, comp holiday, etc
• Talk to HR – you may qualify for FMLA
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