L E T T I N G S - T e n a n t s G u i d e

Tenancy Agreement & Payments of Rent

1. Upon receipt of satisfactory references, a date will be confirmed with you for your tenancy agreement to be entered into. This will be sent to you electron-ically.

2. A move in date cannot be confirmed until at least three days post your reference approval.

3. The tenancy agreement is non-negotiable, and amendments will not be permitted.

4. The total move in balance that is payable needs to be paid electronically in advance of your move in.

5. Keys will NOT be released until payment has been received.

6. Future rental payments are due on the anniversary of the move in date of each month, and you will be provided with bank details for crediting account. Rental payments must be paid on time and in one single instalment electronically by standing order or electronic transfer.

7. Any late payment of these charges will be sub-ject to interest at the prevailing rate and deductible from your deposit.

8. Please note that should your landlord manage the property, future rental payments will be due to them direct.

References

Once terms have been agreed by us, on behalf of the landlord and yourselves, you will need to complete the online application form enabling us to obtain suit-able references.This will be explained to you by our representative.

The completed form will then be submitted to a credit and referencing agency for processing. Three working days are required to raise and process the necessary paperwork once we are in receipt of satisfactory ref-erences.

It is your responsibility to ensure that all referees respond promptly, and we advise you should contact all referees upon submission of application. These references comprise of three separate checks:

1. Employment & Income: you will need, as a house-hold, to earn a yearly salary that is equivalent to at least thirty times the monthly rental. Earnings must be purely based on salary; working tax credits or savings cannot be used towards your income. Any additional income, such as commission, must have supporting evidence in the form of payslips or bank statements. The initial length of the ten-ancy cannot exceed the length of your contracted employment.

2. Landlord’s Reference: whether you have let through an agency or privately, you must fill in the details of whoever manages the property, be it your landlord themselves or the property manager at your current letting agency

3. Credit Check: this is an instant credit check looking to ensure you do not have any adverse credit and that you haven’t declared yourself bankrupt. If you have any adverse credit history, you will not pass the reference checks. If your references are declined it may be possible for you to proceed on the basis that a suitable guarantor is obtained, subject to the landlord’s approval. This will be addressed on a case-by-case basis and will be dependant on the findings pre-sented to us by the reference agency. Any guaran-tor will be submitted to the same reference checks and must also be in receipt of a salary sufficient to cover the monthly rental. Please note that the guarantor must be UK based and will be required to sign the tenancy agreement before your tenancy can commence. They must also provide a photo ID and proof of address when they sign. Multiple tenants will need to complete individual application forms. It is your responsibility to ensure that your referees respond promptly when contact-ed. Your move in date to the property will not be arranged until we are in receipt of satisfactory and approved references.

Deposit The 5 weeks rent held as deposit CANNOT be used

for payment of rent either during or at the termination of the tenancy. All deposits will be held in a Govern-ment approved scheme during the tenancy and will be returned without interest.

The return of the deposit is subject to deductions for any dilapidation’s following your check out. Deposit return is usually finalised within 14 to 28 days, de-pending on the level of dilapidations.

Insurance You are responsible for insuring your possessions

during the tenancy term. The landlord will be re-sponsible for insuring his contents and the buildings insurance.

Inventory 1. After signing the tenancy, an inventory check in will

take place (either with an appointed inventory clerk or with your landlord, depending on who manages the property). A copy of the inventory will be made available for you to sign, along with confirmation meter readings taken that day.

2. Keys will then be released for your move in. Any discrepancies must be agreed at that time, as changes to the inventory post move in are not per-mitted and will not be accepted.

3. You should allow at least two hours for the move in and termination handover, and your presence is required at both.

4. The inventory will be used again at the end of your tenancy to compare the condition of the property and items included in the inventory; and allow for your deposit refund to be agreed (subject to tenan-cy obligations).

5. Deposit returns are carried out in line with Gov-

ernment guidelines and regulations. Your deposit will be subject to deductions if the property is not returned in the same order as at move in.

6. We strongly recommend you arrange for the prop-erty to be cleaned before you move out to avoid delays in deposit return processes. Please note that you will be held responsible for the difference in condition of the property and its contents at the end of the tenancy, fair wear and tear accepted. A guideline of cleaning/check out procedures will be sent to you two months prior to your departure to minimize deductions from your deposit.

Utilities

1. If you take up occupation in a property managed by us, meters will be read and the relevant utility suppliers advised of your name to ease the moving in process.

2. If you wish to change provider you’re welcome to use websites such as Uswitch after you move in. Ultimately, it is your responsibility to set up and close utility accounts with suppliers at both the beginning and end of your tenancy.

3. It is your responsibility to advise the relevant utility suppliers of your residency at a new property. You should also advise your local council for council tax purposes.

4. You will be liable for the cost of all utility bills, council tax and television license for the FULL term of your tenancy.

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5. Should the property be vacated prior to the end of the term, full liability will remain with you until the term has expired or new tenants have taken occu-pancy.

Management during the tenancy

If we act as managing agent on behalf of the landlord, you should contact our Management Office for advice and queries concerning your tenancy. If the landlord is managing the property you will be provided with their contact details for future correspondence.

Inspections

All our managed will be subject to inspections every four months,(an initial inspection will take place after 6 weeks ).These take place Monday-Friday between the hours of 9am-5pm. We will notify you of the date in advance, though we cannot allocate specific times. If you are unable to attend the inspection we will ac-cess the property with the pass key, where available.

Forwarding mail

Unless otherwise instructed, please direct any mail for the landlord to us. You should arrange a redirec-tion order for your mail upon vacating the property. We are not responsible for the forwarding of any mail for previous tenants.

1. If you are residing in a property managed by us you must email a report of any maintenance issues to us as they occur. These maintenance issues will then be responded to as soon as possible.

2. Where maintenance work needs to be carried out, your presence is required to allow contractors access to carry out the necessary repairs (unless a pass key is available and the appointed contractor is authorised to collect our key).

3. Where the landlord has a Homecare agreement for any appliance or boiler, you are required to provide access for any related contractor call outs.

4. If the maintenance problem has been caused by misuse, then you will be liable for the full cost of the call out. For example, but not restricted to, blocked drains caused by waste or misuse of an appliance.

5. If the property you are renting has the benefit of a garden, it is your responsibility to maintain it during the tenancy. We reserve the right to instruct a gar-dener if the garden is being improperly maintained. The cost of such works will be borne by you.

Renewal & Termination of Tenancy

1. There is a fee of £75 plus VAT for each renewal of the tenancy agreement.

2. You will be contacted during the last three months of the tenancy to agree either a renewal or termina-tion.

3. Upon the expiry of the initial tenancy, all subse-quent tenancies must be renewed on a fixed term basis with a new formalised contract in place.

4. Renewal tenancies can be negotiated to retain a termination clause in effect from the commence-ment; all contracts that are not terminated must be renewed. We do not permit any tenancy to roll on into a periodic basis with no fixed term in place. Prior to the end of your tenancy an appointment will be arranged for you to meet the inventory clerk for the purpose of carrying out the inventory check out. You must be present and hand over all keys at this time. Meter readings will also be taken and it will be your responsibility to advise utility companies of readings on check out. You should provide the clerk with your forwarding address in order that we can refund the deposit. Please note that this will take approximately 14-28 days once we have received the check out report from the inventory clerk.

Reference Requests

We hope you have found this brochure informative. However, if you have a specific question, or would like to know more about renting your ideal home, please don’t hesitate to ask.

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We’re here to help

Beville is big on selling and letting property South Oxfordshire, but small enough to care about finding you your next home. We have been specialising in property since 2002.

We are here to get you to the front of the queue for good quality, desirable properties, and make renting hassle and trouble-free as possible. We will help you find your property, chauffer-drive you to see it if required at your convenience and help take care of all the legalities and paperwork for you.

Points to consider:

1. All properties are subject to availability, approved references and signed contracts.

2. All rents are exclusive of all utilities save buildings insurance, unless otherwise stated.

3. All properties are taken as seen in relation to condition, and any queries with regards to items included must be raised pre application submission. If you have any queries you must clarify these prior to paying an initial deposit.

4. If online application reference forms are not completed and submitted within two working days of ac-ceptance of offer and reservation fee, the property may be remarketed. In this instance the deposit is forfeited.

5. The charges involved in moving into a property are as follows: a. one and a half months’ rental as deposit (to be held in a Government approved scheme) b. one month’s rent, payable in advance.

YOUR HOLDING DEPOSIT EXPLAINEDThe tenancy application

Thank you for applying to rent a property from one of our Landlords. Before your application can be fully considered, you will need to pay to us a holding deposit equivalent to one weeks’ rent for the property you are interested in.

This document explains what happens to that holding deposit and the circumstances in which the deposit will / will not be refunded. It is important that you know your legal rights and accordingly you should feel free to seek independent legal advice before signing this or indeed any other document which we might put before you.

Once we have your holding deposit, current legislation stipulates that the necessary paperwork should be completed within 15 days or such longer period as might be agreed.

In the present case, it has been agreed that the relevant period will be extended to the number of days shown below, from when we receive your holding deposit.

If at any time during the period from the point of making payment for your holding deposit you decide not to proceed with the tenancy, then your holding deposit will be retained by our firm. By the same token, if during that period you unreasonably delay in responding to any reasonable request made by our firm, and if it turns out that you have provided us with false or misleading information as part of your tenancy application or if you fail any of the checks which the Landlord is required to undertake under the Immigration Act 2014, then again your holding deposit will not be returned. It will be retained by this firm and your Landlord.

However, if the Landlord decides not to offer you a tenancy for reasons unconnected with the above then your deposit will be refunded within 7 days. Should you be offered and you accept a tenancy with our Landlord, then your holding deposit will be credited to the first months’ rent due under that tenancy.

Where, for whatever reason, your holding deposit is neither refunded nor credited against any rental liability, you will be provided with written reasons for your holding deposit not being repaid within 7 days.

You will not be asked to pay any fees or charges in connection with your application for a tenancy. However, if your application is successful under our standard assured shorthold tenancy agreement, you will be required to pay certain fees for any breach of that tenancy agreement in line with the Tenant Fees Act 2019. In consid-eration of us processing your tenant application, you agree to pay those fees to us on request.

Completing your application

It is agreed that the deadline for completing your application to rent the property specified below and thereaf-ter entering into a tenancy agreement will be extended for a period of 10 days to make total of 25 days from receipt of your holding deposit.

We also confirm that we have been provided with a draft copy of the tenancy agreement prior to making payment of the holding deposit fee and are aware that a final version of the tenancy agreement will be issued upon receipt of Tenant references.

Your holding deposit is £ . . . . . . . . . . . . . . . .

Property to which your application relates:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prospective tenant 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prospective tenant 2

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prospective tenant 3Dated: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

w w w . b e v i l l e . c o . u k28 Peppard Road, Sonning Common, South Oxfordshire RG4 9SU e info@beville.co.uk | t 0118 924 2526 | f 0118 924 2728