leveraging information lifecycle governance to achieve information success
TRANSCRIPT
Nick Inglis, CIP, IGP
"Information Governance is all the rules, regulations, legislation, standards and policies with which organizations need to comply when they create, share and use information.” -Chris Walker
Information Governance
Information Risk
Information Value
Non-Financial�- Intrinsic Value�- Business Value�- Performance Value Financial�- Cost Value�- Economic Value�- Market Value
Legal Risk Financial Risk Reputation Risk Operational Risk Environmental Risk Va
lue:
Risk:
Risk Points: Victoria L. Lemieux, http://www.arma.org/bookstore/files/Lemieux.pdf Value Points: Doug Laney, http://searchcio.techtarget.com/feature/Six-ways-to-measure-the-value-of-your-information-assets
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Business
Processes
Supports
Authorities
Technology
Capabilities
Structures
Infrastructure
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Business
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Authorities Information Governance Leader
Business / Organization Legal / Compliance
Records & Information
Management Privacy / Security IT
Business
Supports Project Management
Change Management Communication Organizational Learning / Training
Standards /�Best Practices Help Desk / FAQs
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Business
Processes Accountability
Metrics Policies Procedures Rules Roles
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Technology
Capabilities Access
Information�Lifecycle Capture Collaborate Version
Control Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Search
Protection
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Technology
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Structures Information Architecture Taxonomy Metadata Formats Protocols Technology
Architecture
Technology
Infrastructure Security
Applications & Software
APIs / Web Services
Networks & Connectivity
Hosting / Cloud SLAs &
Licensing Hardware
Performance
Business Technology
Capabilities
Structures
Infrastructure Processes
Supports
Authorities
Capture Collaborate Version Control
Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Capture Collaborate Version Control
Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Stage
Capture Collaborate Version Control
Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Stage Stage
Capture Collaborate Version Control
Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Stage Stage Capability
Capture Collaborate Version Control
Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Stage Stage Capability Stage
Capture Collaborate Version Control
Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Stage Stage Capability Stage Capability
Capture Collaborate Version Control
Retention / Storage
Holds / eDiscovery
Disposal / Archiving
Stage Stage Capability Stage Capability Stage
Capture Collaborate Retention / Storage
Disposal / Archiving
Stage Stage Stage Stage
Capture Collaborate Retention / Storage
Disposal / Archiving
Capture Collaboration Retention / Storage Disposal / Archiving
Location Local Computer Information System Records System Archiving System
Time Until ready to collaborate
Disposed after 2 years if not declared
Disposed after 7 years if not archived
Disposed if not archived
Action Upload to SharePoint
Declare or move to disposal
Decision required: dispose or archive
Metadata File Name, Creation Date, Author
File Name, Creation Date, Author, Contract number, Signed
File Name, Creation Date, Author, Contract number, Signed
File Name, Creation Date, Author, Contract number, Signed
Workflows None If signed=“yes”, “declare as Record” workflow
7 years after last modified date, disposal workflow
Disposal or move to Archival rules
Additional Details None Print restrictions Print restrictions
All Information
Group A
Sub-group A1
Sub-group A2
Group B
Sub-group B1
Sub-group B2
Group C Sub-group C1
All Information
Group A
Sub-group A1
Sub-group A2
Group B
Sub-group B1
Sub-group B2
Group C Sub-group C1
Nick Inglis, CIP, IGP