lewis hmp - pp ko mtg 032818 ppt materials/01 lewis hmp...microsoft powerpoint - lewis hmp - pp ko...
TRANSCRIPT
MEETING NOTES
PAGE 1 OF 4
Meeting Lewis County Hazard Mitigation Plan (HMP) Planning Partnership Kickoff Meetings
Date March 8, 2018 Times 9:00 – 11:00 a.m. 2:00 – 4:00 p.m. 6:00 – 8:00 p.m.
*three identical sessions of this meeting were conducted to maximize municipal participation
Location 3-G Fire Station, 6229 Blue St, Glenfield, NY 13345
Attendees
Ryan Piche, Lewis County Manager
Robert MacKenzie, Director, Lewis County Fire and Emergency Management
Nichelle Billhardt, Director, Lewis County Soil & Water Conservation District
Jennifer Maracchion, Emergency Management Assistant, Lewis County Fire and Emergency Management
Frank Pace, Director, Lewis County Planning
Warren Shaw, Deputy Superintendent, Lewis County Highway
Derek Mellnitz, Superintendent, Village of Castorland
Joseph Genter, Trustee, Village of Constableville
Alan Klossner, Mayor, Village of Constableville
Kim Vogt, Trustee, Village of Copenhagen
Roger M. Burriss, Supervisor, Town of Croghan
Chelsea Cowan, Town Clerk, Town of Croghan
Derek Gage, Council Member, Town of Croghan
Kay Sabo, Clerk, Village of Croghan
James Der, Supervisor, Town of Denmark
Pat Mahar, Superintendent, Town of Denmark
Marilyn Patterson, Supervisor, Town of Greig
David Meade, Code Enforcement Officer, Town of Greig
Brian Patterson, Resident, Town of Greig
Charles Snyder, Highway Department Staff, Town of Harrisburg
Frank Platt, Superintendent, Town of Lewis
Rosalie White, Supervisor, Town of Leyden
Joseph Pfeiffer, Jr., Codes Officer, Towns of Leyden, Lowville, and Lyonsdale
Donna Smith, Mayor, Village of Lowville
Anne Huntress, Mayor, Village of Lyons Falls
Tyler Jones, Superintendent, Town of Martinsburg
Jon Bush, Superintendent, Town of New Bremen
Ginny Churchill, Town Clerk, Town of Osceola
Don Cook, Highway Superintendent, Town of Pinckney
Josh Marmon, Superintendent, Village of Port Leyden
MEETING NOTES
PAGE 2 OF 4
Attendees (continued)
Jane Gillette, Deputy Supervisor, Town of Turin
Douglas Hunt, Mayor, Village of Turin
Dennis Foster, Supervisor, Town of Watson
Mike Hanno, Board Member, Town of Watson
JoAnn Mostyn, Water Clerk, Town of Watson
Virgil Taylor, Deputy Supervisor, Town of Watson
Ed Hayes, Supervisor, Town of West Turin
Doug Salmon, Superintendent, Town of West Turin
Tony Subbio, Project Manager, Tetra Tech
Purpose The purpose of the Planning Partnership Kickoff Meetings was to initiate the planning process to update the Lewis
County HMP with the jurisdictions and other stakeholders that have an interest in the HMP. The meetings provided
an opportunity for the Planning Partnership to meet Tetra Tech’s project manager and to discuss the planning
process.
Discussion Points This section summarizes each discussion point addressed during the meetings. While three separate sessions of the
meeting were conducted, they are described together in this single set of meeting notes.
Introductions Mr. MacKenzie welcomed attendees. Attendees introduced themselves and identified any particular areas of focus
or concern they have for this planning process.
Planning Process This section summarizes each step of the planning process discussed at the meeting.
Organization
Mr. Subbio discussed the roles of the Steering Committee and Planning Partnership (the Partnership). He identified
organizations that the Partnership includes: County departments, local jurisdictions, schools, community groups, and
neighboring counties. Each attendee, as a member of the Partnership, should work with stakeholders to provide and
solicit information about the hazards that affect the County, what can be done to mitigate those hazards’ impacts, and
the planning process.
Mr. Subbio discussed the stakeholder outreach that would be conducted during the planning process. Tetra Tech is
developing a project website for posting information and draft documents for review. Tetra Tech will also develop a
simple survey for members of the public to provide information on their knowledge of the hazards they face and what
can be done to mitigate impacts from those hazards. There will also be two planning meetings that will be open to the
general public: one to review the results of the updated risk assessment and one to review the draft plan.
MEETING NOTES
PAGE 3 OF 4
Data Collection
Mr. Subbio discussed plans, regulations, and reports that may be relevant to the planning process. He pointed out
that capital improvement plans and budgets may include several projects that could be included in the HMP. He
requested that participants provide relevant documents for review and incorporation into the HMP update process.
Mr. Subbio then reviewed each of the eight worksheets with the Partnership. Mr. MacKenzie pointed out that the
County has conducted evacuation planning that will identify many of the shelters and evacuation routes needed for
the “Shelter and Evacuation Information” worksheet.
Risk Assessment
Based on the hazards profiled in the 2010 HMP and discussions with the Steering Committee, the updated HMP will
profile the following hazards:
• Agricultural Product Spills (milk
and manure)
• Extreme Temperatures • Winter Storm/Ice Storm
• Drought • Floods (including dam failure and ice
jams)
• Severe Storm (including extreme
wind and tornado)
• Earthquakes • Landslides • Wildfires
Mr. Subbio asked attendees if there were any other hazards that stand out as needing to be analyzed in the updated
HMP. Attendees discussed liquid manure pits located near the river and the fact that residents’ water supplies are
being ruined by stormwater runoff carrying liquid manure that had been recently sprayed on farm fields. The Village
of Lowville has a human waste lagoon next to a stream that has a history of ice jams. Flooding has come up to
almost the top of the berm around the lagoon. Increased development has greatly increased the load on the
wastewater treatment plant. The plant needs to be expanded or replaced.
Attendees also discussed the risk from hazardous materials releases, such as from pipelines or ammonia at the Kraft
facility. The Steering Committee will discuss including this hazard in the updated HMP.
Upon completion of the hazard profiles, Tetra Tech will review the risk assessment with the Partnership and the
general public.
Mitigation Strategy
The Steering Committee will set the goals and objectives for the HMP and will share them with the Partnership.
Tetra Tech will use the information reported by the municipalities regarding their capabilities and the status of the
mitigation actions from the 2010 version of the HMP to identify and prioritize mitigation actions for inclusion in the
updated HMP.
The Village of Constableville received $60,000 from the Federal Emergency Management Agency (FEMA) for
streambank stabilization. Representatives of the Town of Greig stated that the Lake of the Pines dam needs a major
reconstruction effort.
Tetra Tech will compile the information from the worksheets, risk assessment, capability assessment, and mitigation
actions into a jurisdictional annex for the County, towns, and villages. The jurisdictional annexes detail all of the
analyses and information of the HMP for the respective jurisdictions to make the document easier to use for local
officials.
MEETING NOTES
PAGE 4 OF 4
As the annexes are being completed, Tetra Tech will conduct regional meetings to work with the towns and villages
to fill any remaining gaps in the annexes.
Draft and Final Plans
Throughout the planning process, Tetra Tech will develop the HMP document. The main body will profile the County,
explain the planning process, include the risk assessment and mitigation strategy, and discuss maintenance of the
plan. Each jurisdiction will have its own annex in the HMP, which will provide information specific to that jurisdiction.
The draft plan will be shared with the Steering Committee and the Partnership for review and comment throughout
the planning process. After making any required changes, Tetra Tech will post the HMP for public review. The public
review period will be advertised and will last for 30 days. Tetra Tech will then conduct a public meeting of the
Partnership to gather feedback on the plan draft and make any required changes.
Tetra Tech will then submit the draft for the State’s formal review. If changes are required, Tetra Tech will make the
changes and resubmit the document to the State. After the State is satisfied with the draft, the State will forward it to
FEMA Region II for review. FEMA Region II will review the draft within 45 days, and Tetra Tech will make any
required changes upon receipt of review comments from FEMA. When FEMA is satisfied with the HMP, FEMA will
grant the HMP “approvable pending adoption” status to indicate that it meets all requirements.
The County and participating jurisdictions will formally adopt the HMP by resolution. After adoption, each jurisdiction
will receive a letter from FEMA stating that the HMP is formally approved.
Project Schedule Review Mr. Subbio reviewed the project schedule. The 2010 HMP has expired, so the County is focused on completing the
planning process as quickly as possible. To meet this goal, Tetra Tech will work to complete the risk assessment by
the middle of April 2018, and the full draft of the plan by the end of July 2018.
Next Steps The following next steps were discussed at the meeting:
• The County, towns, and villages will complete the information gathering worksheets by April 13, 2018.
• Partnership members will forward any plans, regulations, or studies that may be relevant to hazard
mitigation to Mr. Subbio.
• Tetra Tech will continue developing hazard profiles for the hazards analyzed in the HMP.
1
Lewis County Hazard Mitigation Plan Update
Planning Partnership Kickoff Meeting
Agenda
Introductions
Planning Process
Project Schedule Review
Next Steps
Questions
Introductions
Name
Agency
Mitigation Experience
Focus and Concerns
Planning Process
Organization
– Steering Committee
– Planning Partnership County Departments
Municipalities
Stakeholders
General Public
– Public Outreach Website
Survey
Public Meetings
Planning Process (Continued)
Data Collection
– Reports and Plans
– Worksheets Outline (contact information)
Events and Losses
Capability Assessment
National Flood Insurance Program
Mitigation Action Review
Capability Assessment and Plan Integration
New Development
Shelter and Evacuation Information
Planning Process (Continued)
Risk Assessment
– Hazards of Concern
– One more hazard
– Review with Planning Partnership
• Agricultural Product Spills
• Extreme Temperatures • Winter Storm/Ice Storm
• Drought • Floods (including dam failure and ice jams)
• Severe Storm (including extreme wind and tornado)
• Earthquakes • Landslides • Wildfires
2
Planning Process (Continued)
Mitigation Strategy
– Develop Goals and Objectives Develop with Steering Committee
Review with Planning Partnership
– Capability Assessment
– Identify and Prioritize Actions Carry-overs
Mitigation Strategy Workshop
– Annex Development Regional municipal support meetings
Planning Process (Continued)
Draft and Final Plans
– Develop the Document
– Submit Draft Plan for Review by the Steering Committee and Planning Partnership Throughout the Process
– Public Review
– Draft Plan Review Meeting
– Submission to NYS and FEMA
– Update as necessary
– “Approvable Pending Adoption”
Project Schedule Review Next Steps
Complete worksheets
Provide reports and plans
Update risk assessment
Next meeting – Risk Assessment Review
Questions?
Thank you for your time!
Contacts
Bob MacKenzie
[email protected](315) 376-5305
Tony Subbio
(717) 545-3580
AGENDA
LEWIS COUNTY HAZARD MITIGATION PLAN UPDATE PROJECT Planning Partnership Kickoff Meeting #1
Wednesday, March 28, 2018 | 9:00 – 11:00 a.m.
1. Introductions
2. Planning Process
a. Organization
b. Data Collection
c. Risk Assessment
d. Mitigation Strategy
e. Draft and Final Plans
3. Project Schedule Review
4. Next Steps
5. Questions
AGENDA
LEWIS COUNTY HAZARD MITIGATION PLAN UPDATE PROJECT Planning Partnership Kickoff Meeting #2
Wednesday, March 28, 2018 | 2:00 – 4:00 p.m.
1. Introductions
2. Planning Process
a. Organization
b. Data Collection
c. Risk Assessment
d. Mitigation Strategy
e. Draft and Final Plans
3. Project Schedule Review
4. Next Steps
5. Questions
AGENDA
LEWIS COUNTY HAZARD MITIGATION PLAN UPDATE PROJECT Planning Partnership Kickoff Meeting #3
Wednesday, March 28, 2018 | 6:00 – 8:00 p.m.
1. Introductions
2. Planning Process
a. Organization
b. Data Collection
c. Risk Assessment
d. Mitigation Strategy
e. Draft and Final Plans
3. Project Schedule Review
4. Next Steps
5. Questions
Lewis County HMP Update 2018
Lewis County Hazard Mitigation Plan Update 2018
Project Schedule Task Timeframe
Task 1 – Organize the Resources
➢ Project kickoff meeting conducted on March 8, 2018
➢ Planning Partnership kickoff meetings conducted on March 28, 2018
➢ Public outreach conducted throughout the planning process
➢ Municipal support meetings to complete jurisdictional annexes
➢ Project close-out meeting conducted after the updated HMP receives “Approvable Pending Adoption” status
Task 2 – Risk Assessment
➢ Hazards profiled by mid-April 2018
➢ Risk assessment review meeting conducted in April 2018 (open to public)
Task 3 – Mitigation Strategy
➢ Capabilities assessed by the end of April 2018
➢ Goals and objectives identified by mid-April 2018
➢ Mitigation Strategy Workshop conducted in early May 2018
➢ Jurisdictional annexes complete by mid-June 2018
Task 4 – Plan Maintenance
➢ Procedures developed by early July 2018
Task 5 – Draft and Final Plans
➢ Plan development begins at the beginning of the project
➢ Draft plan provided to Steering Committee for review by July 31, 2018
➢ Draft plan reviewed by Steering Committee and updated by the end of August 2018
➢ Public review period from the end of August to the beginning of November 2018
➢ Draft plan review meeting conducted in early August 2018
➢ Draft plan finalized and submitted to NYS DHSES in late December 2018
➢ NYS DHSES reviews draft plan by the end of January 2019
➢ Update draft plan based on NYS DHSES comments and resubmit by early February 2019
➢ NYS DHSES and FEMA Region II review updated draft plan through early March 2019
➢ Plan receives “Approvable Pending Adoption” status in end of March 2019