Library AutomationLibrary Automation

ByByBhupendra Ratha, LecturerBhupendra Ratha, Lecturer

School of Library and Information Science School of Library and Information Science Devi Ahilya University, IndoreDevi Ahilya University, Indore

@gmail.com@gmail.com261261bhubhuEmail: Email:

ContentsContents Library AutomationLibrary Automation Library ComputerizationLibrary Computerization Development of Library AutomationDevelopment of Library Automation Need of Library AutomationNeed of Library Automation Objectives of Library AutomationObjectives of Library Automation Special Features of Library AutomationSpecial Features of Library Automation Basic Requirements for Library AutomationBasic Requirements for Library Automation Advantages of Library AutomationAdvantages of Library Automation Disadvantages of Library AutomationDisadvantages of Library Automation Suggestions for Library AutomationSuggestions for Library Automation

Library AutomationLibrary Automation

Automation is a process of using the Automation is a process of using the machineries for easily working and saving the machineries for easily working and saving the human power and time.human power and time.

The main purpose of library automation is to The main purpose of library automation is to free the librarians and library staff and to free the librarians and library staff and to allow them to contribute more meaningfully to allow them to contribute more meaningfully to spread of knowledge and Information.spread of knowledge and Information.

ContCont……

In the simple language “When we use In the simple language “When we use machineries for collection, processing, storage machineries for collection, processing, storage and retrieval of information and do an other and retrieval of information and do an other works of library with the help of machineries works of library with the help of machineries that called library automation.”that called library automation.”

Library ComputerizationLibrary Computerization

Computerization is the part of library Computerization is the part of library automation. At present use of the computer automation. At present use of the computer technology for library keeping operation such technology for library keeping operation such as administrative work, acquisition, as administrative work, acquisition, cataloguing, circulation, serial control, OPAC cataloguing, circulation, serial control, OPAC etc. known as library computerization.etc. known as library computerization.

Development of Library AutomationDevelopment of Library Automation 19301930s Punch card for circulation (IBM)s Punch card for circulation (IBM) 1950 1950 Info & Docu. Center AmericaInfo & Docu. Center America 1961 1961 Invention of IC by Rober Noyce (Intel) and Jack Invention of IC by Rober Noyce (Intel) and Jack

Kerby (Texas)Kerby (Texas) 1961 1961 KWIC H. P. Luhan IBMKWIC H. P. Luhan IBM 1966 1966 MARCMARC--I and in I and in 1968 1968 it was converted in MARCit was converted in MARC--II by II by

Henriette AvramHenriette Avram 1965 1965 Indian Science Abstract: author index by INSDOCIndian Science Abstract: author index by INSDOC 19701970s Many library networks establish in Indias Many library networks establish in India

Need of Library AutomationNeed of Library Automation Information explosionInformation explosion Availability of information in various formats (Print, nonAvailability of information in various formats (Print, non--

print, graphical, audioprint, graphical, audio--visual etc.)visual etc.) Different approaches and needs of userDifferent approaches and needs of user Limitation of library (time, space & human power)Limitation of library (time, space & human power) Duplication in house keeping operationDuplication in house keeping operation To well management and retrieval of informationTo well management and retrieval of information To search national and international databaseTo search national and international database Impact of communication technologyImpact of communication technology Increasing numbers of usersIncreasing numbers of users

Cont…Cont… To Obtain increased operational efficienciesTo Obtain increased operational efficiencies To improve the quality, speed and effectiveness of To improve the quality, speed and effectiveness of

servicesservices To improve access the resources on other networks To improve access the resources on other networks

and systems, including the Weband systems, including the Web To improve the management of their physical and To improve the management of their physical and

financial resourcesfinancial resources To facilitate wider dissemination of their To facilitate wider dissemination of their

information products and servicesinformation products and services Enable their participation in resourceEnable their participation in resource--sharing library sharing library

networksnetworks

Objectives of Library AutomationObjectives of Library Automation Speedily disposal of library workSpeedily disposal of library work Establishment of a well storage & retrieval systemEstablishment of a well storage & retrieval system Time and human power saving with qualitative servicesTime and human power saving with qualitative services Suitability for library cooperation & coordination developmentSuitability for library cooperation & coordination development Simplicity in library management to meet the objectivesSimplicity in library management to meet the objectives Proper use of human resources Proper use of human resources Development of the new library servicesDevelopment of the new library services Preparation of reports and correspondencePreparation of reports and correspondence Suitability for resource sharing and networkingSuitability for resource sharing and networking Development of human resourcesDevelopment of human resources

Special Features of Library Special Features of Library AutomationAutomation

It is an electronics based activity which is carried out by It is an electronics based activity which is carried out by human beingshuman beings

It is helpful to providing library servicesIt is helpful to providing library services Standardization in library workStandardization in library work Accuracy in workAccuracy in work Speedily communication of informationSpeedily communication of information Avoid duplication in the library workAvoid duplication in the library work Trained staffTrained staff Availability of information Availability of information It is a time saving systemIt is a time saving system User friendly systemUser friendly system NetworkingNetworking

Basic Requirements for Library Basic Requirements for Library AutomationAutomation

Adequate collectionAdequate collection Financial assistanceFinancial assistance HardwareHardware SoftwareSoftware Trained staffTrained staff User trainingUser training Maintenance & developmentMaintenance & development

Advantages of Library AutomationAdvantages of Library Automation

Easily searching of informationEasily searching of information Time saving Time saving Speedily communicationSpeedily communication Helpful in stock verificationHelpful in stock verification Easily working with the help of automationEasily working with the help of automation Helpful in resource sharingHelpful in resource sharing It motivate to library staffIt motivate to library staff Development of human resource Development of human resource

Disadvantages of Library AutomationDisadvantages of Library Automation

It is long term and time consuming processIt is long term and time consuming process Financial expensesFinancial expenses Continuous staff training are required for itContinuous staff training are required for it Security problemsSecurity problems It is totally depended on the electricityIt is totally depended on the electricity Costly maintenanceCostly maintenance Untrained usersUntrained users

Suggestions for Library AutomationSuggestions for Library Automation Economical help should be provided by central, state, local Economical help should be provided by central, state, local

govt. and library authority according to library and govt. and library authority according to library and information policy.information policy.

Libraries should be conducted training program time to time Libraries should be conducted training program time to time for the development of library staff.for the development of library staff.

Librarian should be selected best hardware and software for Librarian should be selected best hardware and software for automationautomation

All the data or information should be secure with the help of All the data or information should be secure with the help of different security tool such as use of Antidifferent security tool such as use of Anti--virus, firewall and virus, firewall and taking a backup of data time to time.taking a backup of data time to time.

Inverter should be used for powerInverter should be used for power