library staffing · web viewj patton remembered that during dr. browning’s time, the emergency...

College Planning CouncilMINUTES APR. 9, 2010 10:00 AM – 5:00 PM MAL COMM. ROOM

ATTENDEES

Members: Jerry Patton, Jeff Place, Rick Rawnsley, Wendy Sanders, Doug MacIntire, PE Vacant, Victor Rios, Ty Thomas, Chris Nelson, Rey Ortiz, Daniel Kleinfelter , Lisa Soccio, Chuck Decker , Fergus Currie (Cathy Levitt), Ted Grofer, Mary Lisi, Terri Fleck, Aries Jaramillo, Michelle Price, Carlos Maldonado, Lee Ann Weaver, Leslie Young, Jim Berg, Adrian Gonzales, Juan Lujan, Bina Isaac, Pam LiCalsi, Farley Herzek , Diane Ramirez, Edwin Deas.Recorder: Revae Reynolds

Agenda topics1. APPROVAL OF MINUTES ALL

DISCUSSION Chris Nelson made a motion to accept the minutes for Feb. 19 (attachment #1) and March 12 (attachment #2) as distributed. Jeff Place seconded. Approved unanimously.

CONCLUSIONS Both minutes approved.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

1. None.

2. FEEDBACK ON BULLETS FROM LAST MEETING ALL

DISCUSSIONFeedback was positive. It is too soon to determine if bullet list will improve communication from College Planning Council to the rest of the campus. It was suggested that directions to portal documents should always be included on the bullet notes.

CONCLUSIONS

Continue printing the bullet list summary of CPC meetings. Directions to portal documents will be included.


1. Continue printing bullet list summary – with directions to portal documents. LiCalsi / Reynolds ongoing

3. URGENT FACULTY HIRE REQUEST D. RAMIREZDISCUSSION President Patton noted that our predecessor group, SEMPPC, talked about how to fill an

unexpected faculty vacancy.

C. Nelson reported that SEMPPC considered the emergency hire a temporary position so time would be available to evaluate whether or not the position needed to continue. J Patton remembered that during Dr. Browning’s time, the emergency hire would be added to the current year faculty priority list, although we have none for 2009-2010.

D. Ramirez noted the vacancy left by the passing of David Buttles and described the unique skills the position requires: knowledge of transfer, athletic eligibility, commission on athletics, and academic counseling (attachment #3). D. Ramirez suggests this position be placed as #1 on the 9-10 priority list for student affairs. T. Thomas noted that the vacancy has clearly impacted students negatively. C. Nelson added that the college has had eligibility issues over the past year which suggests urgency to this matter. Most colleges have such a position.

There was discussion about how to handle this situation because CPC did not create a faculty priority list for 2009-2010. It was noted how many students are affected, whether or not we have retirements, and the fact that this hire will meet our Full-Time Faculty Obligation for FY10-11. It was noted that retirements are handled differently. This is an unexpected vacancy. There was discussion about whether or not the position would be full-time temporary or tenure track and the ease/difficulty of finding a qualified person in this job

market.

M. Price made a motion to accept hiring the replacement; T Grofer seconded. Discussion: There was discussion about positions that deal with legal/Ed Code mandates and the handling of past cases. If CPC approves this, it must make sure to provide the unique justifications for the hire.

The faculty on the 2009-2010 priority list was shown. Following the process in the CPC Handbook, D. Ramirez (Student Affairs) made a secondary motion to place this position at the top of the 2009-2010 faculty priority list. Discussion: Should the position be temporary or not? It was noted that placement on the list implies that we go forward with full-time hire. J. Berg called for the question: 20 yes, 3 opposed. Motion to place the Athletic Advisor on the 2009-2010 faculty priority list in the number one position passed.

Back to discussion about first motion: hiring the replacement. There are currently no intentions to hire faculty from the 2009-2010 list, but we must hire two in 2010-2011 because we are 2 under our Full-time Faculty Obligation (FTFO). See page 33-34 in the CPC Handbook. There was discussion about the open faculty positions that were in process for hiring, but frozen when budget crisis hit. The handbook doesn’t cover freezes.

E. Deas believes that frozen positions should go forward. Second, he just came from a meeting regarding FTFO and COD only needs to hire one full-time faculty in 2010-2011.

J. Patton asked if there were consensus that the frozen positions be considered. We are now talking only of faculty hires. There are other positions that were prioritized and frozen due to budget. Positions that never make it through the budget process are treated differently than those that were through budget and frozen after that.

There was consensus that the frozen positions will be placed on the 2009-2010 priority list, with no rank, and the emergency position will be #1 on the list and one position will be hired. It’s presence at the number 1 position implies that it will be hired. Doug noted that historically, the CPC would determine the priority order of faculty, not deans.

C. Nelson noted that the position is placed at #1 due to consequences of its responsibilities. J Patton noted that the position will now be advertised.

CONCLUSIONS

* The Athletic Advisor was placed on the 2009-2010 Faculty Priority List in the number one position. * The positions that were already through the budget process when they were “frozen” will be added back on the 2009-2010 priority list, without a rank. * By virtue of being on the priority list, the position is considered full-time, tenure track. * The college must hire one full-time faculty person for 2010-2011 to fulfill its FTFO. * The selection process will be initiated for the Athletic Advisor position.


1. Initiate selection process for Athletic Advisor position. HR Fall 2010

4. DEVELOP 2011-2012 GOALS ALL

DISCUSSION

It was noted that the current college goals are broad. Chris noted that the Evaluation Task Force is talking about how institutional goals are written. We might establish annual goals separate from broad institutional goals. Before the semester is over, we need to establish 11 or 12 goals for next year.

We should review the previous year’s assessment before we establish new goals and the Evaluation Task Force is in the process of doing that, so we will have them before we finalize the 2011-2012 goals.

CONCLUSIONS

College should assess previous year’s goals before 2011-2012 goals are determined. Evaluation Task Force is reviewing this process.


1. Assess progress on previous year’s goals. Eval Task Force ?

5. CPC MEETINGS ALL

DISCUSSION

Page 10 of the College Planning Council Handbook describes the Council’s decision-making process. CPC decisions use the consensus method, which is somewhat more chaotic than Roberts Rules of Order, but allows for more in depth exploration of the topics. Consensus does not mean 100% agreement. Consensus is a decision making process (a certain percentage threshold can be determined) and is separate from discussion. The voting method can lead to a lot of dissention. Agendas can be created that separate discussion from decision-making. Our discussions tend to wander and the group should empower the chairs to keep the discussion on track. Agenda can identify timelines for topic discussion. Time can be saved if reports were submitted in advance so members could review them ahead of time.

A task force makes a report. They should submit it ahead of time so it can be distributed in advance. It may be for information or decision.

CONCLUSIONS

College Planning Council makes decisions based on consensus. Advance notification of reports is helpful. Task forces report to the Council.


1. None.

6. CONSTITUENT FEEDBACK – BUDGET TASK FORCE FINDINGS

ALL

DISCUSSION This topic was covered in the discussions above.

CONCLUSIONS


1.

7. CONSTITUENT FEEDBACK – PRIORITIZED GOALS

ALL

DISCUSSION

Comments include: There was a comment that the library is underrepresented on the list. M. Lisi noted

that the library staff should forward their concerns to their supervisor. J. Place reported that vocation is one of the three primary missions of the community

colleges, yet the list does not adequately reflect this priority, Members should be reminded of sorting criteria before sorting Process suggestions should be directed to Ted Grofer, head of Assessment

Committee People still claim insufficient information Consistency over time will resolve some of these concerns.

There were no additional comments on the priority list. Consensus achieved; this list is Council’s recommendation to the president (attachment #4).

CONCLUSIONS With comments noted, the priority list was finalized and recommended to the President.


1. Final priority list will be posted to the CPC portal page. P. Chapman ASAP

8. DEBRIEF PRIORITIZATION PROCESS / BRAINSTORM IMPROVEMENTS

ALL

DISCUSSION

The evaluation subcommittee has been working on this, too, so this is input for them. They will present a report to CPC during one of the next two remaining meetings of this year. P. LiCalsi recorded the suggestions on paper.

1. Everyone liked the pizza2. Use a standardized form so that each year change the date only3. There was pleading of cases at the final prioritization meeting / more opportunity for

interested parties to advocate and we have said that is not allowed4. Post the criteria before prioritizing5. Need consistency in the writing of goals6. Prioritize by groups of 4: one item from each of the 4 areas in each group7. Find a way to do clustering earlier in the process – deans? Areas?8. Prioritize all things having to do with classroom learning separately on a separate list9. Business affairs is different. Prioritize operational items versus learning items10. We struggle with prioritizing the variety: equipment, positions, other stuff.11. CPC rearranged the area priorities – what is the definition of a good reason to

change?12. Goals/objectives at 3 different levels in the institution is problematic – institution,

area, unit.13. Council should send poorly written goals back for clarification – screen first.14. PRUs should be on file before item is submitted15. We need consistency of data requirements16. Meet deadlines and stay on target17. We need workshops for writing goals18. Should be able to submit proposals all year ‘round19. Promote ideas as a year-long activity20. Submit the priorities in your area with your PRU attached21. CPC should identify annual goals based on our institutional values22. From eval task force: need full consultation in a program area in writing goals and

proposals23. And – area level goal forms become so complex they are hard to read24. And - different deans/directors/VPs blended their lists differently, some added all in

as goals, other goals became objectives.25. And – inserting all other items into academic affairs was unfair to AA26. And – what is a “darn good reason” for changing the order27. It’s ok to think differently about how to get to a goal28. Improve communication of the process campus wide29. Work toward simplification of the forms and process30. Distinguish the idea of goal versus stuff – maybe that’s why some of the campus is

confused.

Discussion/clarification: Some wondered if we are making this harder than it needs to be. Items can be clustered, many ideas overlap. With frequent changes in the process we lose the benefit of consistency. Maybe implement a smaller number of changes. The three big issues appear to be: write goals better, process completion, big picture vs. little picture. Task force will meet Tuesday 12:30-2:00, every other week.

This information will be discussed by the evaluation subcommittee which meets April 20. All are invited to attend. They will provide a recommendation of process improvements at our April 23 meeting. The group will do a lot of work via email. Individuals who want to be included in the email discussion should let C. Nelson know.

J. Patton noted that he pushed the college to begin a process and now it is the work of CPC and reminded the Council that the planning process should answer who are we, where are we going, how to get there, and how do we know when we get there? Answering these questions is required of the planning process.

The evaluation section of everyone’s goal forms needs to be completed.

CONCLUSIONS

The Evaluation subcommittee will take these comments together with their review of the process and report back to CPC at the next meeting.


1. Put Evaluation Subcommittee report on next agenda. R. Reynolds 4/10/10

9. MEMBERSHIP OF CPC ALL

DISCUSSION

The current membership of CPC was distributed (attachment #5).Because the membership of CPC is representative of the college’s work units, the reorganization will impact the membership. The academic senate will continue to recognize the instruction units, with the addition of non-credit. A. Gonzales noted that the CPC representation should mirror the academic senate structure. Then CPC would adjust to maintain 50/50 representation faculty/other. Academic senate will review the representation.

There was discussion as to whether the BSI and SLO coordinators should be voting members, ex officio? There is also a question about the changes in titles, such as from Dean to Director. There was discussion about the difference between ex officio and whether or not a member was able to vote. C. Maldonado made a motion that the Director of Student Life be a full member of the CPC, Rey Ortiz seconded. There was consensus, but not unanimity. Motion passed.

D. MacIntire noted that the Curriculum Chair should be a member of CPC. R. Ortiz will review the academic senate representation and report back to CPC.

Terms:There are 10 people who are scheduled to term out at the end of this academic year. The Eval subcommittee has concern about such a high percentage of turnover. However, there is value to having the experienced people going out into their divisions and off the committee. It was noted that the outgoing members be part of the training committee for newcomers next year. Members rotating out in June should help recruit their replacements. The Eval subcommittee will bring back a recommendation about membership.

New training for new members. If a member serves on a task force or a committee, the person rotating off CPC will also need to be replaced on the task force. Training/orientation for new members is important.

CONCLUSIONS

The Academic Senate will review the CPC representation and report back to CPC. The Director of Student Life will be a full member of CPC. New members should receive orientation to CPC.


1. Put Academic Senate report on future agenda. R. Reynolds 5/14/10

10. CPC MEETING SCHEDULE FOR 2010-2011

P. LICALSI

DISCUSSION

The meeting schedule for 10-11 was reviewed and the holidays noted (attachment #6).C. Nelson reviewed the Evaluation Task Force’s summary of deadlines (attachment #7). This list includes two meetings in March with an optional additional meeting. Training in August was added for faculty and staff to understand how to write goals and objectives and understand the process. There would also be a training during Flex for faculty and goal writing/planning process.

The timeline and the meeting schedule will be blended together as best they can and brought back to CPC before the end of this semester.

CONCLUSIONS

Meeting dates for next year must be determined considering the deadlines for CPC tasks. Training in COD’s planning process will be offered in August and during Flex.


1. Offer training in August for the planning process and goal writing.

2. Offer Flex session in goal writing and the planning process.

3. Establish meeting calendar for next school year.

?

??

Aug. 2010

Aug. 2010May 2010

11. EFFECTIVENESS TASK FORCES – REPORTS LEADERS

DISCUSSION

Student Affairs:They have one more meeting on April 13 from 3:00-5:00 to enable thing to go to Senate and then back here to CPC. They have 25 recommendations to prioritize.

Business Affairs:Is still in its quiet period. Directors and Edwin are working on a multiple-year reorganization and doing more with less. They will present a summary to the task force, so this is a somewhat different approach. So the task force has not met yet.

President’s Office:They met for the first time this week. More later.

CONCLUSIONS The efficiency task forces are making progress.


1.

12. OTHER PRESENTER

DISCUSSION

A. Jaramillo: Textbook adoptions are due April 15. Please turn them in.

C. Nelson: Asked members of the Evaluation Task Force to meet next week and also in 2 weeks just to get it done.

T. Fleck: Eval Task Force rep is concerned about cross-over training for classified staff. Classified Staff request to be kept in the loop during the reorganization process; they want to be proactive in helping.

L. Soccio: There is a new exhibition on the Garrow wall in library: K12 students from Cathedral City. Also, The Marks Center has an exhibit of landscape paintings on display. Next Wed. is the reception. Also, two local painting groups have set up painting in plain aire. There is also a ceramics sale on April 14.

D. Ramirez: The Cravens Student Services Center grand opening is April 29.

E. Deas: Noted the dining hall transition from temporary to permanent is changed due to summer school. The dining hall will be operational the first week in May. We can’t operate both. Very limited service in June and July; quiet in August. Grand opening in September.

CONCLUSIONS


1.

Adjourned at 1:52 p.m.Next Meeting: Friday, April 23, 2010, 10:00-noon, MAL Community Room

Attachments (see following pages): 1. Minutes from Feb. 19, 2010 meeting2. Minutes from March 12, 2010 meeting3. Urgent Faculty Hire Request4. Prioritized Goals 2010-20115. CPC Membership6. DRAFT Meeting Schedule Options for 2010-20117. Evaluation Task Force - Summary of Deadlines

Attachment #1 - Feb. 19, 2010 CPC Minutes

College Planning CouncilMINUTES FEB. 19, 2010 10:00 AM – 12:00 PM MAL COMM. ROOM

ATTENDEES

Members: Jerry Patton, Jeff Place, Rick Rawnsley, Wendy Sanders, Doug MacIntire, PE Vacant, Victor Rios, Ty Thomas , Chris Nelson, Rey Ortiz, Daniel Kleinfelter, Lisa Soccio, Chuck Decker , Fergus Currie (Cathy Levitt), Ted Grofer, Mary Lisi , Terri Fleck, Aries Jaramillo, Michelle Price , Carlos Maldonado, Lee Ann Weaver, Leslie Young, Jim Berg, Adrian Gonzales, Juan Lujan , Bina Isaac, Pam LiCalsi, Farley Herzek, Diane Ramirez, Edwin Deas.Non-Voting Members: Matthew Breindel , Amy DiBello .Recorder: Linda Costagliola

Agenda topics1. APPROVAL OF MINUTES: 2/5/10 J. PATTON

DISCUSSION L. Weaver made a motion to approve the minutes as presented, T. Fleck seconded, there was no discussion, approved unanimously (attachment #1).

CONCLUSIONS The minutes were approved.


2. None

2. PLANNING TIMELINE FOR MARCH/APRIL 2010 P. LICALSI

DISCUSSION

P. Licalsi reminded everyone that at the last meeting C. Nelson had talked about the 10/11 goals and the opportunity for one last round of input to insure that all the goals, action plans, and resources necessary were complete. The deadline for deans/unit supervisors to submit program proposals and revised priorities to Vice Presidents is by noon on March 5 th. All proposals need to be submitted to the President’s Office by March 11 th.

On March 12th, CPC will meet from 10:00 a.m. to 5:00 p.m. to review all of the goals and prioritize them for next year (2010/11). There will be four lists that CPC will receive that will be in priority recommended order for CPC to integrate. All lists will be on the portal along with the program reviews in order to view during prioritization. J. Patton said that he will provide pizza for everyone at the March 12th meeting. R. Rawnsley noticed that the March 12th meeting is in LA 12 and suggested that the meeting move to a larger room; either LA 10 or LA 11. P. LiCalsi will check on this.

At some point CPC will need to discuss with the budget task force what can actually be funded. It was mentioned that there is another scheduled CPC meeting on March 26 th from 10:00 a.m. to 12:00 p.m. P. LiCalsi will check on this and send out an email with a schedule of all the dates coming up in March and April.

On April 9th, CPC will meet from 10:00 a.m. to 5:00 p.m. to finalize the prioritization. This gives each member, as a representative of our constituency groups, the opportunity to share the information, get any feedback, and bring it back to our first meeting in April, before CPC makes a final recommendation to the President.

CONCLUSIONS

Deadline to submit 10/11 program proposals and revised priorities to VPs is March 5th.

Deadline to submit all 10/11 proposals to the President by March 11 th. CPC will meet on March 12th from 10:00 a.m. to 5:00 p.m. to review all of the goals

and prioritize them for 2010/11. From March 13th to April 8th, have representatives share prioritization list with

constituency groups for feedback and discuss with the budget task force what can actually be funded.

On April 9th finalize the prioritization; and then make final recommendation to the President.


2. Deadline to submit program proposals and revised priorities to VPs

3. Deadline for all proposals4. Email future CPC meeting dates to members5. Provide pizza at March 12th Meeting6. Find larger room for March 12th Meeting (LA 10 or 11)7. Make sure Program Reviews are posted on the portal

for March 12th meeting

Deans/Unit Supervisors

VPsP. LiCalsiJ. PattonP. LiCalsiP. LiCalsi

March 5th

March 11thASAPMarch 12th March 12th

March 12th

3. COMMUNICATION TO CONSTITUENTS J. PATTON

DISCUSSION

J. Patton said that at yesterday’s Cabinet/Senate meeting there was a lengthy discussion about our process of communicating; what happens in committees and task forces and how that information is shared (or not shared). He noted that it is important for all constituents to have all information. We have some timelines the College must meet: accreditation and the planning process which the College needs to have in place before the accreditation team visit.

J. Patton asked each VP to set up an efficiency task force to review their area and make a proposal quickly. For the Academic Affairs efficiency task force, J. Patton gave them until the end of fall semester to make a decision. They have done that and now people are surprised that there is action being taken on the recommendation. They are not use to seeing things happen that fast.

W. Sanders said that she thought the Academic Senate should have been the lead voice for the faculty. She asked the Academic Senate representative to give a presentation on it at her next division meeting. R. Ortiz said that the efficiency task force did not come out of the Academic Senate and that was the confusion. It was brought to this committee a couple of times. W. Sanders said that this committee should not be a way to circumvent the Academic Senate process because we have not been elected by our peers and that it is a really important distinction. J. Patton said that it is true; however, the Academic Senate did pass a resolution and had a model for the taskforce to use. So the taskforce used that model from the Academic Senate to reorganize. D. MacIntire said that in AB1725 the senate does not have authority over deciding the organization of the college. Cabinet and the Senate spent almost a year talking about this. This did not just happen overnight.

How can we take the recommendations from committees and task forces and better share them with our constituents? CPC reps need the feedback so they can share it with CPC. J. Patton commented that M. Lisi and classified staff do a pretty good job informing all their members about all their meetings. J. Patton read section V.3.b. from the College Planning Council Handbook, “Members are willing to commit to active and regular participation in College Planning Council meetings and activities, including subcommittees and taskforces” and section V.3.c., “Members keep lines of communication open by informing those outside the College Planning Council of issues and developments.” Suggestions that were made by CPC members:

- Immediately after a meeting have brief bullet points of important items - include, “any further questions contact your constituent representative” - list names of the constituent representatives - expanded version of the agenda

- One page legible newsletter design that captures decision making items - Brief narrative - Publish at least two days after the meeting - sophisticated process to get people to read it - Look official, needs to say that this is important college business

- Review how others are communicating successfully now- Have a taskforce from CPC do the communication- Include pathway, i.e. CPC – Senate – President- Include timeframe - Keep it simple and easy to understand

E. Deas noted that our decision making process is not perfect nor is our communication. Also, if people don’t like a decision, they criticize the process. In the nature of an academic reorganization, you will not get close to consensus; there will always be people with different opinions. The source of our angst here too is that it is a decision that probably some people would not like even if we had perfect communication and perfect decision making.

CONCLUSIONS

J. Patton suggested that he work with P. LiCalsi and R. Reynolds to draft a CPC bullet list/newsletter for the CPC to look at.


2. Prepare draft bullet list/newsletter J. Patton, P. LiCalsi, R. Reynolds ASAP

4. COMMITTEE REPORTS COMMITTEE CHAIRS

DISCUSSION This item was not discussed.

CONCLUSIONS


1.

5. PLANNING FOR 2011-2012

J. PATTON

DISCUSSION

J. Patton said that after the prioritization process is complete, CPC needs to come back and decide on the goals for 2011/2012 before the semester is over. CPC may want to talk about the goals at the March 26th meeting. It was suggested that CPC may want a taskforce work on the goals at the next meeting. J. Patton said that maybe simply refining the broad goals we have this year to roll into next year. C. Nelson said that we do get these broad goals and it is often hard to see how they tie into strategic planning. There needs to be some way that when the institution sets it goals that it is very clear that these are helping us move forward. P. LiCalsi said that maybe if the goals are broad, it’s the KPIs (key performance indicators) that show the institution is making progress. R. Ortiz said that once we have our educational master plan in place and the facilities master plan and the other plans are aligned with the educational master plan, we’ll know exactly how that is carried forward because we have the institution goals. But if they are not aligned with the educational master plan, it will be confusing. We need to clarify that whole process in planning.

P. LiCalsi said that the 09/10 progress reports are due for February, and the prioritization for 10/11 is happening and CPC will be thinking about the goals for 11/12. F. Herzek said there are three more days left to provide input on the educational master plan survey. Last day is on Monday, February 22nd.

CONCLUSIONS CPC needs to decide on goals for 2011/12 before the semester is over.


1. March 26 agenda – goals 2011-2012 Revae 3-19-10

6. OTHER COUNCILDISCUSSION J. Patton commented on F. Herzek’s email he sent out yesterday (2-18-10) about some

changes relative to our athletic programs; announcement of interim COD Athletic Coordinator, Interim Lead Faculty member, and Dean on Special Assignment. J. Patton shared some background information on what precipitated those actions. J. Patton has been in discussions with the Athletic Commissioner for about the last six months over some ineligibility issues that COD has with some of the sports. F. Herzek and Coach Dowty are traveling to San Bernardino to meet with the Athletic Commissioner this afternoon to finalize some of the issues. The change that was in the email from F. Herzek was precipitated by the direction of the Commissioner. As for Basketball, we were ineligible for conference play this last season and they are saying that we are ineligible for conference play for 2011 season. Because we have some ineligibility in some other sports, they were considering declaring all of our sports ineligible. The College must ensure that our coaches know the rules of the commission inside and out. COD will release something in the press next week about the sanction. These positions are interim positions and this will give F. Herzek some time to see

how we are going to handle athletics from now on.

CONCLUSIONS Press release will go out in the next week or the following week.


1. Provide a Press Release on basketball sanction. Tom Wixon Next two weeks

Adjourned at 11:00amNext Meeting: Friday, March 12, 2010, 10:00am-5:00pm, LA 12

Attachment #2 - March 12, 2010 CPC Minutes

College Planning CouncilMINUTES MAR. 12, 2010 10:00 AM – 5:00 PM PSA 18

ATTENDEES

Members: Jerry Patton, Jeff Place, Rick Rawnsley, Wendy Sanders, Doug MacIntire, PE Vacant, Victor Rios, Ty Thomas, Chris Nelson, Rey Ortiz , Daniel Kleinfelter, Lisa Soccio, Chuck Decker , Fergus Currie (Cathy Levitt), Ted Grofer, Mary Lisi, Terri Fleck, Aries Jaramillo, Michelle Price , Carlos Maldonado , Lee Ann Weaver, Leslie Young, Jim Berg, Adrian Gonzales, Juan Lujan, Bina Isaac, Pam LiCalsi, Farley Herzek, Diane Ramirez, Edwin Deas.Recorder: Revae Reynolds

Agenda topics1. SUMMER SESSION ALLDISCUSSION President Patton presented a new approach to Summer Session that he wanted College

Planning Council to review (attachment #1). He is responding to a request from our Board of Trustees to offer something in the summer. There has been considerable controversy over the proposed Summer Enrichment Experience. The Nursing and PSA programs already have required courses being taught in the summer, so these buildings can be utilized. Summer classes can also be taught at EVC to conserve energy.

Farley noted that he was eager to get a program established for this summer. If he were to do it again, he would begin earlier and include the academic senate earlier. President Patton is proposing that we do a bit of both – offer students the one course that is preventing them from graduating and a summer boot camp type program for academic success.

The college is under a state and federal mandate to offer remediation. We are also obliged to increase our graduation and transfer rates. This comes from the federal level, higher education association and accrediting commission. They can withhold federal financial aid and grants for non-compliance. Lisa Soccio is in favor of doing an experimental summer program because it meets requests of offering something in summer and the mandate to address basic skills. It seems a reasonable compromise. A Gonzales likes the terminology “intervention strategy” because we definitely need to assist students in the basic skills area.

Graduation/Transfer:Diane Ramirez summarized the A&R process of evaluation for graduation. There is a pattern over the last few years and we can identify the courses that students need to graduate: Math 40, Math 10 and Soc 3, and also one humanities course, and reading.

How do we ensure that these students are the ones who enroll? It has been considered to contact them directly. By Ed Code, we cannot target a certain number of students to enroll priority “0,” but we are hopeful that the majority of the students in priority 1 who need only one class will get in this summer.

There was discussion about how to let students know that we are offering Math 10 in the summer, without causing a rush of students dropping the class now and overfilling the summer class. Aries said students have already heard about the possible summer offerings. It was noted that we can limit the number of units students can enroll in for the summer.

Cal State is telling students to have all their requirements done by spring. So Our summer program wouldn’t help them. If all grades are turned in, we could run transcripts by mid-August. Cal State and UC need the units on the transcript by July 15. Our counselors will discuss how to keep students engaged if they are put off for an entire year.

We need to build the schedule for summer right now to meet all the consequential ramifications: reporting to the Chancellor’s office, building it into Datatel, etc.

Basic Skills:Some faculty believe that a program that is considered experimental should be done when the college has plenty of money; now that times are tough, offer credit courses only because students plan on summer school. It was noted that BSI money cannot be used to support established courses; it is designed for experimental courses. BSI normally pays for tutors and curriculum development, but not salaries for instructors for a Summer Block Program. Some believe that researching the summer program is important, but J Patton responded that there ARE proven programs. We are not guessing. Some noted that if people on campus understand that this is not a train that cannot be stopped, rather we will try it and evaluate it, we might

be better able to get buy in. It was noted that we have a lot more to gain by trying. If we don’t try, we fail now.

Edwin suggested we remind ourselves of the evolution of this discussion: we originally cut summer school because we absolutely have to cut expenses or face insolvency. Summer was the most strategic, saving $1M. Then the Board said we ought to offer something in summer out of sympathy for students. That introduced the notion of trying something experimental, especially considering the funding coming from BSI. Then we crept into offering some credit, now some are suggesting all credit.

F Herzek sees benefit in getting the conversation going on campus. C Nelson is initiating faculty forums about how best to serve basic skills and this would be discussion for future strategies. For summer 2011, we will have time to plan with offerings fall 2010 and spring 2011 to balance our FTES.

President Patton noted that he is asking for feedback on this new proposal, not a decision. J Patton will send his email this afternoon. F Herzek encouraged CPC members to go back and share this conversation with their constituents.

CONCLUSIONS

J Patton presented new approach to summer school offerings. COD has state and federal mandates to increase transfer/grad rates and offer basic

skills. Credit courses offered in the summer will fulfill students’ requirements for

transfer/grad. Basic skills courses offered in the summer will fulfill BSI mandate and help our

students. President will move forward with his new proposal for summer offerings.


3. Share this discussion with your constituents. All CPC Members 3/26/10

2. GOAL PRIORITIZATION ALLDISCUSSION INTRODUCTION:

Pam reminded all that College Planning Council is a blend of College Council (operational work) and Planning Council, which is about strategic planning. CPC’s meetings are twice per month, one for operations and one for strategic planning.

Process for today: everyone received the email about the system for today. The Evaluation Subcommittee looked at our past practice and came up with recommendations to president. The 4 areas have already been prioritized: 3 vice presidents and the president. All goal setting started with a program review and a PRU. Today:

Each Vice President and the President will summarize the goals in their individual priority lists.

The goals for Academic Affairs will be placed on the wall in order. Each of the other 3 area leaders will place his/her first priority on the list. Discussion will follow each placement until consensus is reached. Then each of the 3 area leaders will place his/her second priority, etc.

The order of the items may be changed, but CPC must provide an explanation. We will reconvene in a month to tweak things. It was noted that this work is a recommendation to the president. Reminded that items lower on the list are NOT unimportant – they are on the list.Reminded that many have no dollars attached. Reminded that some things may get funded before others because of the quirks of funding availability (general fund / soft money, etc.)Reminder, this is about how we best support student learning, NOT about how we spend money.

Jerry noted that the accreditation commission came out with an announcement – most common reasons colleges are put on warning: lack of planning and connecting to resource allocation, program review, governance. Reminder that this is the planning process that the visiting team will review and this is our best shot, not that we won’t make changes.

Academic Affairs Prioritization:F Herzek noted that the deans met with their divisions to look at program reviews and PRUs. The deans spent 4 hours prioritizing the academic affairs list. They:

Kept the goals in the same order as they came from the division. Reviewed the mission for community colleges: transfer/degree, basic skills, and

career/tech education. These 3 areas must be balanced.

Acknowledged that we are in tough economic times. Discussed what things their divisions have started that they really value - both the

college and the community we serve.

Prioritization List from Academic Affairs:1. Master plan drives campus priorities in academic affairs.2. Implementing the reorganization.3. Strengthen MTC – campus is way beyond maximum, the community thoroughly

supports the service, we have fallen short along the way due to tight budget.4. Appropriate staff for Indio campus: there are 2650 students.5. Support nursing, we value it and the community values it. 6. Sim lab – coordinators are all grant funded. They should be funded by the district

when that money is available.7. Remedial math program. There is inequity between EVC and Palm Desert resources.

Need lab at EVC.8. Improve math placement – CalPASS working to identify a better assessment tool. It

also diagnoses weaknesses in student accomplishment. It is more targeted.9. Raise success rate of reading from 50% to 60%. 10. Writing lab and improve student placement in reading, ESL, and English.11. Enhance chemistry program – nursing depends on chemistry program.12. Strengthen our fine arts program. Each area of fine arts is transfer/career/tech ed

oriented. 13. Improvement and assessment of general ed courses. Improve retention and success

rates.14. Nursing program – student success and retention. Success in grant supported

activities to be expanded to other nursing programs – shown to be successful. 15. Enhance automotive and alternative fuels program – high earning potential for

students.16. Strengthen energy systems program: long time in the valley, limited COD

involvement, opening doors to opportunity, we have nothing on the credit side, lots of opportunities for partnerships with high school and industry.

17. Enhance transition from non-credit to credit programs18. Student support services to non-credit students19. Prof dev opportunities to enhance non-credit instruction20. Lab learning for geology, astronomy, and physics - support all 3 areas.21. Delivery and quality of instruction at EVC Indio.22. Lab learning for students in chemistry23. Improve Geology program24. Learning lab for biology25. Improve physics and astronomy lab experiences 26. Hands on instruction in all construction technology and green building27. CTE student – articulation with K1228. Student support services at EVC and MTC.29. Interaction with ASCOD and student activities at EVC and MTC. 30. Decrease district funding in PE/Athletics to be more efficient31. PE safety in program facilities. Safety is this low on priority list because it is more

about M&O than academic affairs. Has to do with one-year issue; remember this is a one year project and progress has been made on PE safety issues that were more compelling in the past.

32. PE/Athletics communicate more with student affairs and athletic staff33. ESL reading and writing center34. Quality and access of instructional material in physics and astronomy35. Quality and efficiency of biology program36. Improve hands-on experience in Environmental Horticulture and Turfgrass

Management37. Improve quality and efficiency of physics and astronomy programs38. Certificates of completion compliance, non-credit – CCCCO Regulations39. ECE instruction, program integrated in community40. Instruction in Spanish and all foreign language.41. Increase majors in speech

Student Affairs Prioritization:There are three areas: student support services, A&R, disabled services/student health. Student affairs coordinating council meets regularly and has for years. They have been hit by cuts to categorical programs. Themes: student affairs budget. In 2008-09 lost $986K for 2009-10. Net loss was 30%. Sustained 40% cut going forward. Noted student affairs efficiency task force is currently underway. 5 staff already reassigned, reduced hours. Looking at ways to use technology to assist. May come up with new job classifications, or increase in new collaborations. The centerpiece is counseling, which is integral to the special programs. We recommend 1 counselor per 1000 students, but we are short. Many counselors have taken on other assignments meaning less time with students. Ratio is now 1 per 2200, without counting release time; many involved in governance. 13,200 contacts with students, 8800 students in fall. Adjunct budget reduced in 2009-2010.

1. Streamline services to students in new building including card integrator – library card, check into labs, financial aid, etc. helps with safety and security.

2. Tech assistance to enrollment services. Hire a specialist between student affairs (enrollment services) and IS.

3. Appropriate assessment data – including disabled students4. Efficiency through technology – imaging system – electronic documents institution-

wide, electronic transcripts, Datatel modules.5. Student affairs efficiency task force results implemented.6. DSPS – collaborations between DSPS, student services, psychological services.7. Academic and career training partnerships with student services8. Identify and implement new modes of service delivery. Full time articulation officer,

full time dir of counseling, full time office of student life assistant, EVC positions, outreach, transfer center coordinator, IEP, recruitment, assessment center, online service delivery, student email, etc.

9. Communicate with k12 schools and community, online brochures, online forms, electronic newsletter

10. Support identified student growth populations like veterans.11. DSPS – better online web presence. Accessible to people with disabilities, also helps

those with limited English skills12. Delivery of services to student in targeted growth geographic areas, cross training,

etc. 13. Develop revenue generating activities and services14. Get grants that support student affairs activities in student success15. Integrate student affairs in division reports and priorities for annual planning.

More than one web issue – one part is a staff person, another is about our website and the accessibility law (508). The grant and revenue items are not at the top because they come and go and student affairs wanted to establish the fixed priorities first. Grants also have institutionalization consequences.

Business Affairs Prioritization:Edwin noted that this exercise stimulated much discussion in business affairs about how they fit into the focus on students. They looked for a sense of purpose. They decided they have twin missions: to support the students and to provide a corporate support system. E Deas asked his directors to come up with goals that do not cost money. These are one year goals and yet they connect with the development of a 5-year perspective. Their effectiveness and efficiency task force will begin in the coming weeks and will focus on “doing better with less.” Prioritizing within business affairs was not easy because they have disparate purposes. They learned a lot from the process. They followed process from the ground up, the prioritization then went back to the staff for review.

1. Human Resources - refine recruitment processes now, while we are not doing much recruiting.

2. Develop satellite campuses under the bond program; 2 in east valley (Indio new site and Mecca/Thermal) and 2 in west valley (Palm Springs and Desert Hot Springs). This will be a goal for the next 5 years.

3. Unified communication system for the campus for operations and emergency preparedness

4. Accuracy of financial reporting and audit preparation; a compliance issue.5. Facilities – scheduling bond funded projects; intensity is increasing.6. Budgeting process and management accounting and reporting to the Board.7. Make security department more cost effective8. HR - benefits information system and communication9. Open a bursar’s office on campus. Centralized cash function. $217K but no new

funds, transfers from other places. Both an efficiency issue and a cash safety issue.10. Emergency efficiency on main campus to save money11. Operationalize the sustainability policy – Green Council12. Sustainability through facilities practices – food waste13. HR – internal training programs for all employees14. Security – sexual assault awareness program15. Safer learning and work environment – emergency response programs – more

institutionalized16. Crime awareness on campus17. Develop international education – being worked on in his efficiency task force –

currently in student affairs, but possibly create a bigger model where reporting is realigned, more of a business approach. Develop a 5-year plan.

18. HR – train management in labor relations 19. Continue quality improvement for business affairs 20. Review galaxy system and research its usefulness and preference, improve its use in

the meantime.

Safety on campus and emergency preparedness should include satellite campuses. Standards should include all sites. How we implement the standard may vary from site to

site. Bookstore and dining hall are exceptions and the gold center.

President’s Area Priorities:The President’s area includes Research, IS, Public Relations, Institutional Effectiveness, and Grants. The president’s goals are rather broad and the Vice Presidents have picked up on a number of the president’s own goals.

1. Success rates in basic skills, career tech, gen ed.2. Integrate annual planning with budgeting and resource allocation3. Empower users with research and data4. Data and research to improve quality improvement, program review, planning and

student learning. Bina has been working with M Breindel to take on the research function.

5. Student success through technology support – new labs and buildings6. Continuous quality improvement – efficiency task force and accreditation7. Integrated enrollment management process – educational master plan,

environmental scanning8. Innovative and entrepreneurial spirit – ease pressure from depending on state

funding – grants9. Resource development – grants and private donors10. Develop educational partners and community agencies for mutual benefit11. Strengthen COD’s connection to the community – workforce development, CV

Economic Blueprint, CVEP, etc. 12. Improve campus communications on and off campus – website updating13. Empower employees to take active role in student learning and success14. Promote new technology and tech training

The grant process must be integrated into our planning process. There is concern about the increase in technology labs and computers while IS staffing remains flat. Student “success” doesn’t always mean transfer. Our institution needs to have that discussion about how to define success. The feds and state are both stuck on transfer/certificate/graduation focus. We need to work hard to define student success for COD. Office of the President will have to address the Public Relations staffing change. We haven’t branded as much as we should. We will use remaining PR funds to hire outside firm to create materials and help with a communication plan. So we don’t have one generalist, but hire specialists for each piece. There are requests to the college for people to go out to community to speak, but we have no formal plan. Each area does its own thing. The messages and materials need to be consistent. The Prioritization Begins:E Deas suggested that all Business Affairs be placed at the end of the list, but there was disagreement. Hiring staff is important so the group suggested a staffing recruitment plan ranked much higher. The consensus on “glumping” similar items was that we leave items separated, but clustered. Having an educational master plan seems more important than any implementation, so it remains at 1. The president’s number one is a general goal, including some of the others. Goals involving all students will be ranked higher than those specific to smaller groups or campus sites.

After the Prioritization:It was noted that the order of the areas were changed with the exception of academic affairs which was already on the wall when the process began.

There was discussion about the placement of Speech and Spanish. Many CSU and UC campuses require a foreign language. If we are going to transfer more students, we should emphasize these subjects more. But the mission of the college is also about certificates. There is an argument to have a strong Spanish program: we are an HSI and we have full time faculty members in foreign language retiring, it should be elevated.

There was discussion about whether or not to distribute this draft list as it is and request feedback. Council decided not to. Members will review this list and come back in two weeks, meet for 4 hours instead of 2, and finalize the list. Titles of goals may not be changed. Some items are clustered and some are not. This must be addressed at the next meeting.

When the list is finalized on March 26, we have 2 weeks (and one is spring break) to share list with colleagues and obtain feedback for the April 9 meeting. President’s Office will send the list of CPC representatives to the campus.

The Council (or the evaluation task force) needs to discuss this process. Some believe the process changed somewhat as we went along.

We are under our full time obligation so we might be required to hire full time faculty to start in the fall (maybe temporary FT faculty).

CONCLUSIONS

Before the prioritized list is distributed, Council will meet again to finalize the list, then distribute it to colleagues for comments and feedback.

Next meeting March 26 will be 4 hours, not 2, to finalize the list.


8. Distribute list of CPC membership to campus. Office of the President 3/31/10

Adjourned at 4:45 p.m.Next Meeting: Friday, March 26, 2010, 8:00-noon, PSA 18.

Attachment #3: Urgent Faculty Hire Request

Attachment #4: Prioritized Goals 2010-2011

Strategic Planning Form – Goals, Action Plans, AssessmentCPC

Priority3/26/10

Area Priority

Unit Priority Description

01 AA-01 VPAA-1 Utilizing COD’s Educational Master Plan to identify programming for our East Valley, West Valley and Palm Desert sites to meet the needs of our students and community.

02 BA-01 HR-1 Institutions are known by the faculty and staff they recruit and retain. HR will seek to assist departments in their efforts to recruit, retain and develop a diverse faculty and staff who possess the core competencies needed for personal and institutional success.

03 PO-13 Pres-6 Hire, develop, support, and empower employees who take an active role in student learning and success04 PO-01 Pres-1 Increase the success rates of students in basic skills, career technology education and general education courses 05 PO-02 Pres-2 Integrate the College’s annual planning with budgeting and resource allocation06 PO-08 Pres-4 Encourage an innovative and entrepreneurial spirit07 PO-09 Adm-2 Facilitate Resource Development08 BA-06 Fiscal-2 Monitor, review and continue to refine the process associated with the Budget for 10-1109 PO-12 Adm-3 Improve Campus Communications10 AA-02 VPAA-2 Implement an Academic Affairs Reorganization (that make students and learning the highest priority)11 SA-05 VPSS-2 Implement a Student Affairs organizational structure that benefits student learning and success12 AA-03 OC-1 Strengthen Mecca-Thermal campus services and connection to the east valley communities13 SA-12 VPSA-4 Provide efficient delivery of services to students in targeted growth areas14 AA-28 M/Sc-4 Enhance availability of student support services at EVC Indio & MTC15 AA-04 OC-2 Ensure appropriate staff support is provided for EVC Indio facility16 BA-17 VPBA-4 Reaffirm the mandate to develop international education17 SA-07 VPSA-3 Ensure appropriate student services are teamed with all new academic and career training partnerships18 SA-01 VPSA-1 Facilitate services to students in a new one-stop building19 BA-09 FsclSvc-

3 Open a Bursars Office @ PDC20 SA-02 A&R-1 Facilitate direct technical assistance to Enrollment Services for increased student success21 BA-02 VPBA-1 Plan the development of satellite campuses 22 BA-05 Facilities

-1 Implement Updated Facilities/Bond Construction Master Plan23 AA-05 HS-1 Support the Nursing Program with assistive personnel to comply with state and national regulatory agency requirements:

their approvals and accreditation.24 AA-06 HS-2 Strengthen skills and simulation lab for consistency, safety, student use and student success in the Nursing programs

curriculum.25 AA-07 Math-1 Improve the quality and efficiency of remedial math program @ EVC26 AA-08 Math-2 Improve students placement in math courses27 AA-09 COMM-

1Raise success rate of Reading from 50% to 60%

28 AA-10 COMM- Improve student learning in the writing lab and accurately identify student placement in reading, English and ESL.

229 AA-11 M/Sc-1 Improve the quality, efficiency and capacity of the chemistry program 30 AA-12 SSAR-1 Strengthen Fine Arts programs31 AA-40 COMM-

3Provide instruction in Spanish and other languages to meet the needs of students while developing and refining curriculum and assessment of all language courses.

32 PO-03 IS-1 Empower users with research and data33 PO-04 OIE-1 Ensure that data and research are used effectively to assist in the dialogue regarding continuous quality improvement in PR,

planning & student learning34 AA-13 SSAR-2 Engage faculty in assessment and improvement of General Education courses35 PO-07 Pres-3 Achieve targeted growth through an integrated enrollment management process36 PO-05 IS-2 Ensure student success by providing technology support37 SA-03 DSPS-1 Focus on student success in a continuous improvement framework driven by appropriate assessment data38 AA-14 HS-3 Continue services for RN Nursing student success and retention, and expand student success services to all nursing programs

and pre-service nursing students.39 AA-15 ASBU.

Auto-1Provide theoretical and hands-on training in all automotive and alternative fuels areas with end result of increasing the student’s employability through industry recognized certification and training

40 AA-16 ASBU.Hvac-1

Provide theoretical and hands-on instruction in Energy Systems related courses with end result of increasing the student’s employability through industry recognized certification and training

41 AA-36 ASBU.Hort-1

Provide the student with hands-on and theoretical training in Environmental Horticulture and Turfgrass Management with an outcome expectation of employment in the green industry with recognized certification and degree preparation

42 AA-26 ASBU. Hvac-2

Provide theoretical and hands-on instruction in all Construction Technology and Green Building areas with end result of increasing the student’s employability through industry recognized certification and training

43 AA-17 Non-Cr-1

Assess the opportunity and evaluate the need to ladder non-credit curriculum to provide seamless transition of ESLN students to credit programs. Utilize similar teams to partner with CTD for fee-based delivery of training.

44 SA-08 Couns-1 Identify and implement new modes of service delivery and data collection within appropriate SSPS departments in light of categorical budget cuts and impending move into new student services building

45 SA-04 A&R-2 Increase efficiencies of staff workloads by appropriate and expanded use of technology46 AA-18 Non-Cr-

2Design and implement enhanced Student Support services to Non-Credit students to increase basic skills success rates

47 SA-06 DSPS-2 Further refine collaborations between DSPS, Student Health Services and Student Psychological Services48 SA-11 DSPS-3 Create a web presence that represents services in a manner that maximizes student access49 PO-14 IS-3 Promote new technology and technology training50 BA-13 HR-3 To improve institutional effectiveness and individual performance through internal consulting and training and development

services51 AA-19 Non-Cr-

3Provide professional development opportunities to enhance Non-Credit instruction and to shape an inclusive and collaborative Non-Credit Learning Community

52 AA-20 M/Sc-2 Improve the laboratory learning experiences for students in Geology courses53 AA-21 OffC-5 Strengthen delivery and quality of instruction at EVC Indio54 AA-22 M/Sc-3 Improve the laboratory learning experiences for students in Chemistry courses55 AA-23 M/Sc-4 Improve the quality and effectiveness of the Geology program at COD56 AA-24 M/Sc-5 Improve the laboratory learning experiences for students in Biology courses

57 AA-25 M/Sc-6 Improve the laboratory learning experiences for students in Physics and Astronomy courses58 SA-09 Couns-2 Identify and implement improved communication strategies within appropriate SSPS departments to ensure strong

communication with local K-12 schools and community59 PO-10 Pres-5 Improve and expand linkages with educational partners and community agencies for mutual benefit60 PO-11 OIE-2 Strengthen COD’s connection to the community61 AA-27 ASBU.BT

WE-3Coordinate, facilitate or direct activities designed to create a seamless transition for CTE students from K12 through COD to workplace or higher education

62 AA-29 OffC-4 Strengthen interaction of ASCOD / Student Activities Office with EVC Indio & MTC students63 SA-10 A&R-3 Facilitate coordination of extended services and resources for identified student growth populations64 AA-30 PE/A-1 Reduce District expenditures while maintaining the quality of student learning in Physical Education & Athletics65 SA-13 Couns-3 Identify and develop revenue generating activities/services within appropriate SSPS departments66 SA-14 VPSA-5 Assist in application and securing of federal, state and local grants and funds that support Student Affairs role in student

success67 BA-03 Security-

1 Implement a unified communication system for the campus68 BA-14 Security-

3 Implement a Sexual Assault Awareness Program for the campus69 BA-15 VPBA-3 Continue to develop a safer learning and work environment70 BA-16 Security-

4 Improve crime awareness on campus71 PO-06 Admin-1 Facilitate COD’s Continuous Quality Improvement72 SA-15 VPSA-6 Integrate Student Affairs division reports and priorities for annual planning73 AA-31 PE/A-2 Improve safety for students in Physical Education & Athletics program facilities74 BA-04 Fiscal-1 District reporting accuracy improved with an Unqualified Audit Report75 AA-32 PE/A-3 Improve communication between Student Affairs programs and Athletic Staff76 AA-33 NonCr-4 Create an ESLN Reading/Writing Center to ensure ESLN student persistence through the program.77 AA-34 M/Sc-7 Improve the quality and accessibility of instructional materials78 AA-35 M/Sc-8 Improve the quality and efficiency of the Biology program 79 AA-37 M/Sc-9 Improve the quality and efficiency of the Physics and Astronomy programs80 BA-07 Security-

2 Make the Security Department more cost effective81 BA-08 HR-2 To assist in the design, negotiation and administration of innovative and cost-effective benefit programs that meet the needs

of today's diverse workforce and enhance the institution's ability to attract, retain and reward employees82 AA-38 NonCr-5 Assess need for Non-Credit Certificates of Completion in compliance with CCCCO regulations83 AA-39 HS-4 Develop a plan to integrate the ECE instruction program with the Child Development Center and the Coachella Valley ECE

community to recruit and retain ECE students at the college in order to enable local ECE programs to meet federal and state ECE staff training requirements

84 AA-41 COMM-4

Increase the number of declared undergraduate majors in speech and meet the inherent student need by offering more online and hybrid courses

85 BA-10 Facilities-2 Manage Changes in Facilities Service Levels to meet ongoing fiscal shortfalls

86 BA-11 VPBA-2 Operationalize the Policy on Sustainability Stewardship87 BA-12 Facilities

-3 Increase commitment to Districts’ Sustainability Policy through Facilities practices88 BA-18 HR-4 Human Resources will maintain the collaborative labor relationships to which it has been committed over the years, while

striving to meet our goals of financial sustainability now and into the future89 BA-20 Fiscal-4 Develop Management Accounting System and Easier Access to Financial Accounting System90 BA-19 VPBA-5 Continue quality improvement for Business Affairs

For CPC use only : CPC Initials ___________

Approved contingent on available funding Approved w/no funding Re-submit with noted changes Not approved

Attachment #5: CPC Membership

MEMBERS: Start 6/10 6/11 6/12 6/13Committee Chair Jerry Patton College President11 Academic Unit Reps Jeff Place ASBU Division 9/07 X

Rick Rawnsley English Acad Unit 7/08 XWendy Sanders

Nursing Acad Unit 9/07 X

Doug MacIntire

Science Acad Unit 9/09 X

Vacant PE & Athletics Acad. Unit

9/07 X

Victor Rios Social Sciences Acad Unit

7/08 X

Ty Thomas Comm. Acad Unit 7/07 XChris Nelson Studt. Svcs./Special

Prog.7/07 X

Rey Ortiz Gen. Counseling Acad Unit

7/08 X

Daniel Kleinfelter

Math Acad Unit 9/08 X

Lisa Soccio Visual/Perf. Arts Acad Unit

2/09 X

1 Academic Senate President

Rey Ortiz Counselor 7/09 X

1 CTA Union Representative

Chuck Decker CCA/CTA President 6/09

1 CODAA Representative

Fergus CurrieCathy Levitt

CODAA Pres. (or designee)

2/0912/09

X

1 Adjunct Representative

Ted Grofer Comm. Division 9/07 X

2 CSEA Representatives

Mary Lisi CSEA President 1/09 12/11

Terri Fleck Academic Skills Center

9/07 X

2 Student Representatives(ASCOD or Trustee or other)

Michelle Price Student 9/08 XAries Jaramillo ASCOD President 9/08 X

1 Classified Supervisor Carlos Maldonado

Student Life 8/08 X

1 Confidential Lee Ann Weaver

President’s Office 7/08 X

2 Deans from Instruction

Leslie Young ECE and Health Sciences

7/08 X

Jim Berg Soc. Sciences / Arts 4/08 X1 Dean from Student Affairs

Adrian Gonzales

Student Prog. and Services

9/07 X

1 Dean Off Campus Programs

Juan Lujan Off Campus Programs

1 Dean Information Systems

Bina Isaac IS

1 Inst’l Effectiveness Pam LiCalsi Exec. Dir. Instit.

COLLEGE PLANNING COUNCILCOLLEGE OF THE DESERT

Membership and Terms - 2009-2010Updated: March 30, 2010

Off. Effectv.3 Vice Presidents Farley Herzek Academic Affairs

Diane Ramirez Student AffairsEdwin Deas Business Affairs

1 Dir. of Institutional Research

Matthew Breindel

Non-voting member

1 Curriculum Comm. Chair

Amy DiBello Non-voting member

Attachment #6: DRAFT Meeting Schedule Options 2010-2011

Meetings are normally held the 2nd and 4th Fridays of the month according to the following schedule (note exceptions, such as Nov, Dec, and Feb). You will be notified if there are any changes. If you have questions, feel free to call Revae Reynolds: x7468.

DATE TIME LOCATIONFriday, Sept. 10, 2010 10:00 am – 12:00 pm Friday, Sept. 24, 2010 10:00 am – 12:00 pm

Friday, October 8, 2010 10:00 am – 12:00 pmFriday, October 22, 2010 10:00 am – 12:00 pm

Friday, November 5, 2010 10:00 am – 12:00 pmFriday, Nov. 12, 2010 Veteran’s Day – closedFriday, Nov. 19, 2010 Board MeetingFriday, Nov. 26, 2010 Thanksgiving

Friday, December 3, 2010 10:00 am – 12:00 pmFriday, Dec. 10, 2010 Works, one weekFriday, Dec. 17, 2010 Board meetingFriday, Dec. 24, 2010 Holiday

Friday, Jan. 7, 2011 AvailableFriday, Jan. 14, 2011 AvailableFriday, Jan. 21, 2011 Board meeting?Friday, Jan. 28, 2011 Available

Friday, February 11, 2011 10:00 am – 12:00 pmFriday, February 25, 2011 10:00 am – 12:00 pm

Proposals due?

Friday, March 11, 2011 10:00 am – 5:00 pmSort proposals?

Friday, March 25, 2011 10:00 am – 12:00 pm

Friday, April 8, 2011 10:00 am – 5:00 pmFinalize proposals?

Friday, April 15, 2011 Board meetingFriday, April 22, 2011 Spring BreakFriday, April 29, 2011 open

Friday, May 13, 2011 10:00 am – 12:00 pmFriday, May 27, 2011 Commencement

COLLEGE PLANNING COUNCILCOLLEGE OF THE DESERT

Meeting Schedule - 2010-2011Updated: April 9, 2010

Attachment #7: Evaluation Task Force - Summary of Deadlines

From: Chris Nelson Sent: Tuesday, April 06, 2010 12:04 PMTo: Terri Fleck; Victor Rios; Adrian Gonzales; Pam Licalsi; Ted GroferSubject: Eval Task Force Proposed time line for next year

Hello, everyone

One of our jobs is to propose a calendar for planning for the coming year. This schedule below follows the sequence and timing listed in our current Planning Process except that I have included specific dates in the coming year’s calendar and added a few items (in red font) in the light of our experience this year and some of the problems we have raised. I have included 3 long meetings of CPC in March (one optional). We may not need three, but this year we at least scheduled three long meetings, with # three coming up this Friday. The period from Sept through Nov does not include hard dates because unit and areas have such different meeting schedule; however, this whole area was one or our targets for doing a better job. I don’t know if setting strict due dates will necessarily solve those problems, but we should think about it.

1. Summer : Research Office compiles data for the coming year’s Program Reviews2. 8/26 (Fall Flex) : President announces college-wide goals and objectives 3. 8/30 : Forms and instructions may be downloaded from CPC Portal4. September—October : Program review updates completed & Div./Dept meetings for setting and prioritizing Unit Goals.5. November : Area goals prioritized6. 11/29 : Areas/units Goals, Objectives, Action Plans, Assessment submitted to Area VPs or (for members of the President’s Office)

to the President. 7. Jan. 13 : VPs email planning forms from their Areas to the President8. Jan. 27 : President emails planning forms to the Office of Research which posts them to the Portal for campus review. Faculty and

Staff have till March 4 to send comments to their CPC Reps.9. Feb – March : CPC Reviews, Prioritizes, and presents to the President10. Feb 18 th : CPC Reviews proposals and requests clarifications from deans (if needed)11. March 4 th : Faculty/staff comments and Deans clarification due back to CPC12. March 11 th : CPC completes initial prioritization (8 hr meeting) 13. March 18 th : Optional meeting to complete prioritization (6 hrs??) Draft sent to college for final input.14. April 1 st : CPC finalizes prioritization (up to 6 hrs?) Presents proposal to the President.15. April 29 th : President & Budget Committee present proposed funding of priority items for the coming year. [Note: The planning

process has this happening in April, but doesn’t specify a date.]16. April—May : Review goals and objectives from previous year and identify objectives for the coming year.

library staffing · web viewj patton remembered that during dr. browning’s time, the emergency...

Documents