library workshop for postgraduate students oct 2012 part two

Library WorkshopLibrary Workshop

for Postgraduate Studentsfor Postgraduate StudentsOct 2012

PART TWOPART TWO

Outline

• Part One: Literature Searching with Focus on Advanced Research Tools– Quick Start with iSearch– Social Sciences Citation Index (Web of Science)

• Search Basics• Special Functions and Tools (Cited Reference Search, Analyze Tools, etc)• Author / Citation Tracking & Alerts

– Other Citation Research Tools: SCOPUS & Google Scholar– Dissertation Databases / Resources

• Part Two: RefWorks– Create / Import references– Organize references into (sub)folders– Create bibliography– Use Write-N-Cite to create citations

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RefRefWorksWorks• What is RefWorks?

– RefWorks is a Web-based Bibliographic Tool

• But what do you mean by a web-based Bibliographic Tool?– A web-based bibliographic tool (or citation manager)

allows you to collect, store and manage bibliographic information (citations on books, journal articles, dissertations, etc) in an online database; and output them in your desired output style (e.g. APA Style, MLA Style, Chicago Style, etc) in your research work.

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RefRefWorksWorks Examples of what you can do with RefWorks from

your computer via the Internet: Import references from the iSearch, the library

catalogues, databases and even web pages Manage & organize your references into folders and

subfolders Annotate your references by adding your own searchable

keywords & comments Share your references with co-authors of your paper Attach pdf files, charts, photos or even videos to your

references Write-n-cite: create in-text citations & reference list in

preferred style while you are writing your paper

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Create your Create your RefRefWorksWorks accountaccount

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Create/Access your Create/Access your RefRefWorksWorks accountaccount

• Click the RefWorks link at library web site

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RefRefWorksWorks LoginLogin

Useful Help for RefWorks

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Remote Access – if you Need to Access Remote Access – if you Need to Access RefWorks from off-campusRefWorks from off-campus

1. Go to http://www.refworks.com2. Use the Group Code to login (HKIEd members only)3. Login personal account for HKIEd users

Enter Group Code

Get the Group Code

http://www.refworks.com/

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1.1.RefRefWorksWorks User Login for HKIEdUser Login for HKIEd

2.2.Sign up / LoginSign up / Login

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Sign up for a new Sign up for a new RefefWorksWorks accountaccount

Fill in the information to register

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The menu bar allows you to access all functionalities of RefWorks. Simply move your mouse pointer over the entries and further options will drop down.

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Create Your References Create Your References by Direct Exportby Direct Export

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Example 1: Example 1: Journal Articles from iSearch (EBSCOhost)Journal Articles from iSearch (EBSCOhost)

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Example 1: Example 1: Journal Articles from iSearch (EBSCOhost)Journal Articles from iSearch (EBSCOhost)

2. Export records

1. Add to Folder

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You’ll be asked to login to RefWorks if not already

Choose "Direct Export to RefWorks" and then Click "Save"Choose "Direct Export to RefWorks" and then Click "Save"

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Import Completed!Import Completed!

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Click to View Full Record

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Export Function Also Available at Detailed Record

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Example 2: Example 2: Book Records from Library CatalogueBook Records from Library Catalogue

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Although Export Function is also available for Library Book Records in iSearch, some information is currently missing (as at late

Sept 2012) e.g. Place of Publication.So we are using the Library Catalogue

Export to RefWorks Function as an Interim Measure

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Export to RefWorksExport to RefWorks

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ExerciseExercise

1. Direct Export from iSearch – Journal Articles– Use iSearch at Library homepage – Search Keyword = Japanese culture and limit to

Scholarly (Peer Reviewed) Journals– Mark any 5 records & export them to RefWorks

2. Direct Export from Library catalogue– Find the book Education and minorities education as a

humanitarian response and use the "Export to Refworks" function to export it to RefWorks

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Many databases support direct exporting references to RefMany databases support direct exporting references to RefWorksWorks

Databases support direct export of Databases support direct export of records to Refrecords to RefWorksWorks::

• EBSCOhostEBSCOhost• Proquest Proquest • Elsevier: Scopus, ScienceDirectElsevier: Scopus, ScienceDirect• JSTORJSTOR• SageSage• EmeraldEmerald• BioMedCentralBioMedCentral• Project MuseProject Muse• Google ScholarGoogle Scholar• And More………And More………

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Steps for import references from

different databases

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Create Your References Create Your References by InDirect Export (using by InDirect Export (using

Import Filters)Import Filters)

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Example 1: Example 1: Import a List of Book Records from Library Import a List of Book Records from Library

Catalogue by Import FilterCatalogue by Import Filter

PART A: Export from Library CataloguePART A: Export from Library Catalogue

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1. Select which Records to Save1. Select which Records to Save

2. Save Marked Records

2. Save Marked Records

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View SavedView Saved

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•Format of List: Full Display•Save to Local Disk•Then Submit and Save the File

•Format of List: Full Display•Save to Local Disk•Then Submit and Save the File

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PART B: Indirect Export to RefWorks Using Import FiltersPART B: Indirect Export to RefWorks Using Import Filters

Login to RefWorks;Choose Import Functionfrom References


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Choose Import Filter = Hong Kong Institute of EducationDatabase = Hong Kong Institute of Education Library Catalogue

Choose Import Filter = Hong Kong Institute of EducationDatabase = Hong Kong Institute of Education Library Catalogue

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Click the "Browse" of "Select Text File" and select the file Previously Exported from Library Catalogue; Choose Encoding = UTF-8 in case there are non-English characters;Then Import

Click the "Browse" of "Select Text File" and select the file Previously Exported from Library Catalogue; Choose Encoding = UTF-8 in case there are non-English characters;Then Import

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Import Completed!Import Completed!

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Tips:Tips:You can also import records from HKALL by the same methodYou can also import records from HKALL by the same method

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• Example 2: Example 2:

• Import Selected Records from ERIC (Import Selected Records from ERIC (http://www.eric.ed.gov) using Import Filter) using Import Filter

PART A: Export from ERICPART A: Export from ERIC

http://www.eric.ed.gov/

42Click Add icon and view your Clipboard when readyClick Add icon and view your Clipboard when ready

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Click Export ciations and choose Citation Manager File (.ris)Click Export ciations and choose Citation Manager File (.ris)

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PART B: Indirect Export to RefWorks Using Import FiltersPART B: Indirect Export to RefWorks Using Import Filters



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Choose Import Filter = RIS FormatDatabase = RIS FormatSelect Text File = the file you previously savedThen Click Import

Choose Import Filter = RIS FormatDatabase = RIS FormatSelect Text File = the file you previously savedThen Click Import

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Tips:Tips:Some Chinese databases only support indirect exporting Some Chinese databases only support indirect exporting references to Refreferences to RefWorkWorks, e.g. s, e.g. 中國期刊全文數據庫中國期刊全文數據庫

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ExerciseExercise

Go to HKIEd Library Catalogue

Search for Author = “Hutton, Christopher”

Save and export all found records

Import the records to your RefWorks

account

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Input Record ManuallyInput Record Manually

• Add references to RefWorks manually

1. References > Add New2. View fields used by > e.g. APA 6th3. Select Ref Type > e.g. Book, Whole4. Enter data5. Save Reference

http://library.ied.edu.hk/record=b1525813~S5

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Select Bibliography Style

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… More optional fields

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3 Select Reference Type

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Enter data 4

5 Save record

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Author FormatAuthor Format• Enter last name, followed by a comma, first

name (or first initial followed by a period), and middle initial followed by a period.

• Each author name must be separated by a semi-colon.

• Example:

Smith,J. R.; Jones,Robert K.; Adams,Mary

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Edit record

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View record

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ExerciseExercise• Input data for a book and save

the record

Shambaugh, D. (Ed.). (2000). The modern Chinese state. New York: Cambridge University Press.

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AttachmentsAttachments You can attach files associated with the

bibliographic information stored in RefWorks

BMP, TIFF, JPEG, PNG, GIF PDF Excel Powerpoint Equation Chemical structure Technical drawing, etc.

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Browse for file to attach

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Indicate record with attachments

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1. You can add your own comments in other fixed and 15 user-defined fields.

2. Use “Customize > User Field Options” to change the field labels

Scroll down to see the fields

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Manage your ReferencesManage your References

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Last Imported FolderLast Imported FolderThe result imported will always be

placed in the last imported folder.

If you repeat importing records, this folder will only contain the results of the very last import.

All previously imported records are stored in the database, but not associated with a folder.

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Organize References with (Sub)foldersOrganize References with (Sub)folders

Folders > Create New Folder (subfolder)Enter Folder NameSelect record(s) Put in Folder… > Select FolderEach record can be put in as many

folders as you like

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Enter the Folder Name

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Access your folders in these places

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Check the records

5Select Folder

6In folder

7Current folder

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ExerciseExercise• Create 2 Folders (e.g. Project A, Project B)• Create 1 subfolder of Project A (e.g.,

Assignment A)• Organize your references into these folders

Create Subfolder

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Select parent folder then enter subfolder Name

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SubfolderSubfolder

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Searching referencesSearching references

• You can search for references in your database

• Refworks provides multiple searching options

1. Quick Search Box (top right of screen)

2. Advanced Search3. Lookup by Author / Descriptor /

Periodical

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2 Quick SearchAdvanced Search

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This is a complete listing of all authors in the database. The number of references for each author is shown in the second column.

Lookup by Author

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Checking duplicated referencesChecking duplicated references

• References may be duplicated through searching & importing from different databases.

• RefWorks can help to check for duplicated records

• View > Duplicates > Exact (or Close) Duplicates

• All deleted records are stored in a folder “Deleted References”

• You can restore the deleted records if required

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Check for duplicate references

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You can check duplicates within a folder/subfolderYou can check duplicates within a folder/subfolder

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Output Your References in Output Your References in Styles using Styles using RefRefWorksWorks

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Creating a BibliographyCreating a Bibliography• Create bibliography from your references • Bibliography created in preferred style

e.g. APA• References arranged and sorted

automatically• Output bibliography in HTML or Word

format• Create bibliography from all references or

selected folder

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Click Bibliography

Select Output Style

Select Output Format (Word)

Select Folder / All

Click to Create

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References sorted and formatted in APA Style

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HKIEd Chinese citation style (for reference only)

Refer to Citation System in Student Handbook for details

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Use the Language option to change the sorting order

e.g. Chinese (PRC) for Pinyin 拼音

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You can change the sorting order of Chinese references, e.g. pinyin or stroke

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ExerciseExercise

• Create a bibliography for all references using the APA 6th

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Using Write-N-Cite with Using Write-N-Cite with Microsoft WordMicrosoft Word

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Using Write-N-Cite to create In-text Using Write-N-Cite to create In-text Citations and Reference ListCitations and Reference List

• Install Write-N-Cite which is available from Install Write-N-Cite which is available from Refworks web-site after you have logged inRefworks web-site after you have logged in

• You will need to have MS Word installedYou will need to have MS Word installed• You may use a different word processor, but You may use a different word processor, but

you will need to cite manually.you will need to cite manually.• The only requirement is that your word The only requirement is that your word

processor supports Text, ODT or RTF formats.processor supports Text, ODT or RTF formats.

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Select Write-N-CiteSelect Write-N-Cite

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Download & install Write-N-Cite

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RefWorks added in MS-Word 2007 after Write-n-Cite installation

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1 Click RefWorks to open Write-N-Cite

2 Login with your RefWorks account

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Write-n-cite options become available after login to RefWorks

Write-n-cite options become available after login to RefWorks

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Choose Citation Style e.g. APA 6thChoose Citation Style e.g. APA 6th

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Choose Citation Style e.g. APA 6thChoose Citation Style e.g. APA 6th

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1.When you want to insert an in-text citation, simply click Insert Citation and Insert New

1.When you want to insert an in-text citation, simply click Insert Citation and Insert New

2.Your References Appear for Selection; you can also make a search to find your needed citation quickly

2.Your References Appear for Selection; you can also make a search to find your needed citation quickly

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You can search and quickly find your needed citation. Double click the citation to add (shown at bottom of popup window)

You can search and quickly find your needed citation. Double click the citation to add (shown at bottom of popup window)

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In-text citation inserted after clicking OK

In-text citation inserted after clicking OK

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To add more than one reference in the same in-text citation, click the "+" sign and add another reference

To add more than one reference in the same in-text citation, click the "+" sign and add another reference

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Now both references will appear in the same in-text citation

Now both references will appear in the same in-text citation

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Click Bibliography Options to Insert Bibliography

Click Bibliography Options to Insert Bibliography

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http://www.youtube.com/watch?v=qObr6QoBh2c&list=SPC1C8A11EB1895C3B&index=8&feature=plpp_video


At Refworks Help Tutorial, you can find a nice & clear 3-minute Youtube video on Write-n-cite

At Refworks Help Tutorial, you can find a nice & clear 3-minute Youtube video on Write-n-cite





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Manually adding citations to Manually adding citations to Word documentWord document

In RefWork:In RefWork: Use One Line/Cite view to see all Use One Line/Cite view to see all

referencesreferences Copy and paste the citation in documentCopy and paste the citation in document Format paper using Bibliography functionFormat paper using Bibliography function No installation of plug-in requiredNo installation of plug-in required

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Right click to copy 3

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4 Paste the citation in document

5 Save document

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Select Output Style7

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Check Format Paper option

Browse for saved document9

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11 Saved with a new document name

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Citations and reference list created in preferred style12

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Need Need Help?Help?

• Check it out at the Library RefWorks webpage• Consult Information Counter at the Library

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Thank YouThank You

Ask your Librarian @

Information Counter Tel: 2948 6653 Email: [email protected]

library workshop for postgraduate students oct 2012 part two

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