life skills, hiv and aids conditional grant 0ctober to december 2010 third quarter

LIFE SKILLS, HIV AND AIDS CONDITIONAL GRANT0CTOBER TO DECEMBER 2010

THIRD QUARTEREXPENDITURE REPORT

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1. INTRODUCTION

According to The National HIV and Syphillis prevalence in SA (Department of Health, 2009), the Limpopo provincial prevalence amongst 15-49 year old antenatal women stands at 21.4% which showed an overall increase of 0.07% from 2008 t0 2009;

Capricorn district had an HIV prevalence estimation of 23.8% showing an increase of 2.8% from 2008-2009

Mopani district increased by 1% from 25.2% in 2008 to 26.2% in 2009;

Greater Sekhukhune district showed a decline from 21.8% in 2008 and 16.6% in 2009;

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Introduction Cont.

Waterberg district increased substantially by 5.2% from 23.6% to 28.8% in 2008 to 2009; while Vhembe has remained constant at less than 15% prevalence;

This survey clearly calls for the acceleration of Life Skills, HIV and AIDS education programme in schools to reduce further HIV infections.

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Introduction Cont.

Altogether there are 4015 schools and 749 ABET centres distributed throughout the five districts, namely, Vhembe, Mopani, Capricorn, Waterberg and Greater Sekhukhune.

Each year the programme targets a percentage of the total number of schools, learners, educators, support staff and community at large for the particular activities within the particular financial year.

The table below indicates how schools, learners and educators are distributed throughout the province (See Table 1)

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Introduction Cont.

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District No of schools No of Learners No of educators

Vhembe 976 620 418 13 854

Greater Sekhukhune.

915 502 882 12 064

Capricorn 938 487 421 12 687

Mopani. 707 65 695 11 590

Waterberg 479 26 994 5 723

Total 4015 1 703 410 55 918

(Limpopo 2010 statistics, September 2010)

Table 1

2. MANAGEMENT OF THE PROGRAMME

As this is a curriculum intervention strategy, the programme is placed in the Curriculum Services Branch. The Programme is managed by three (3) coordinators; two (2) at the level of Chief Education Specialist and one (1) at the level of Deputy Manager. There is no permanent staff at districts level, however twenty (20) posts at the level of Senior Education Specialist have been advertised to implement the proramme (4 per district).

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3. THE PROGRAMME LIST AND THE SERVICE/DELIVERY OUTPUTS

3.1 The Grant Purpose

To provide education and training for School Management Teams, learners, educators and school support staff, to develop, implement and manage Life Skills Education in line with National Strategic Plan on HIV and AIDS, Policies on HIV and AIDS, National Curriculum Statement, Drugs and Substance Abuse and Gender Equity Policies.

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3. THE PROGRAMME LIST AND THE SERVICE/DELIVERY OUTPUTS cont.

3.2 The Grant Objectives

•To empower learners with life skills that will help them prevent the spread of HIV and contribute towards the eradication of HIV and AIDS.

•To integrate life skills, HIV and AIDS programme into curriculum and by so doing dispel the perception that it is an add-on. To achieve these objectives, the programme offers Six Key Performance Areas.viz., Advocacy, Training and Development, Peer Education, Care and Support, LTSM and Management, Administration, Monitoring, Support and Evaluation.

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3.2.1 Advocacy a)To lobby for more support from stakeholders by conducting workshops and meetings throughout the Province (principals, SGBs, SMTs, traditional leaders and healers, parents, people leaving with HIV and AIDS, etc). b)To promote school participation in Life Skills HIV and AIDS as well as open discussions on the issues of sexuality, HIV and AIDS.c)To promote schools as places of care and support. d)To highlight the rights, responsibilities and needs of children and adults living with HIV and AIDS.e)To re-enforce the national strategy on abstinence and prevention. f)To highlight the role of boys and men in fighting the spread of HIV. g)To promote moral regeneration.

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3.2.2 Training and Development a)To train master trainers on the Life Skills, HIV and AIDS programme who will in turn train educators on the implementation of the programme in the classroom and ensure that programmes/activities are integrated cross-curricular with its foundation in the learning area of Life Orientation.b)To train Life Orientation and non-Life Orientation educators on the programme in order to enable them to cascade the information to the learners as part of the curriculum.c)To train Education Management Governance Development officials, School Governance Bodies and School Management Teams on the management of HIV and AIDS in schools. This will ensure the smooth running of the programme in schools and support thereby supporting the infected and the affected.

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3.2.3 Peer Education a)To ensure that learners have knowledge, skills, values and attitudes regarding their sexuality and HIV and AIDS and are able to share the information with their peer through Peer Education.b)To open dialogue among learners through drama, music, poetry, debate to communicate with each other and one anotherc)To identify and promote good practice in peer education through seminars with youth and educators.

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3.2.4 Care and Support a)To develop a comprehensive model of care for Orphans and Vulnerable Children (OVCs) in a sample of schools backed by policy guidelines, community mobilisation and dedicated youth care workers. b)To train educators in lay counseling skills to support infected and affected learners. c)To train educators on basic First Aid knowledged)To implement periodic updates of the OVC database at district level and more in depth research on OVC issues.e)To establish a co-ordinating committee to bring together key government and non-government role players.f)To develop and implement nutrition/food security projects at schools in partnership with government and NGOs.g)To develop skills amongst learners about home based care. h)To establish referral networks in all of the 5 districts and a directory of services supporting schools.

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3.2.5 Learner Teacher Support Materials a)To procure/print and distribute appropriate Learner Teacher Support Materials to schools (including Special schools) and resource centers.

a)To provide parents and School Governing Bodies with the necessary learning materials to support the programme

a)To purchase Learner Teacher Support Material that is National Curriculum Statement compliant

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3.2.6 Management , Administration, Monitoring, Support and Evaluation

a)To manage the effective implementation of the programme.b)To monitor programme implementation in schools and to give support to educators and principals. Master trainers and district coordinators monitor the classroom implementation of the programme and support educators on an on-going basis through school visits and cluster meetings. The Provincial coordinators give constant support to the districts coordinators and master trainers through visits, meetings and workshops. In some instances the Provincial coordinator will conduct school visits.c)To report monthly, quarterly and annually on the progress of the programme and financial management.d)To develop a stronger base of data collection through constant evaluation.

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3. THE PROGRAMME LIST AND THE SERVICE/DELIVERY OUTPUTS ODUCTION

As mentioned above, each year the programme targets a percentage of the total number of schools, learners, educators, ABET practitioners, support staff and community at large for the particular activities within the particular financial year.( See Table 2 below)

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Target group Total number in the Province

Target number (Annual) Target in Percentage

Schools and ABET Centres

4 726 1 215 25.7 %

Primary School learners (Grade 4-7 learners)

699 585 5 260 0.75%

Secondary school learners

1 003 925 3 000 0.3%

Educators (Primary & secondary)

17 661 3 000 17.0%

Different sectors of communities

- 1325 -

Table 2: Distribution of learners, educators and community members


The Table below indicates the quarterly break down of the targets (SeeTable 3).

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Target group Total number target per quarter

Schools and ABET Centers 304

Primary school learners (Grade 4-7 learners) 1 315

Secondary school learners 750

Educators (Primary & Secondary) 750

Different sectors of communities 331

Table 3


5 THE 2010/11 BUDGET

An amount of R28 322 000 was allocated to the programme for the afore-mentioned financial year. Each Key Performance Area has been allocated a certain percentage of the budget as indicated under table 4 below. These percentages are guided by the Division of Revenue Act Guidelines (DoRA) (See Table 4)

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Table 4: The 2010/11 Budget Allocation

According to The National HIV and Syphillis

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KEY PERFORMANCE AREA AMOUNT PERCENTAGE

Advocacy R1 644 460 5.80%

Training and Development R8 727 600 30.90%

Peer Education R5 664 400 20.00%

Care and Support R7 080 500 25.00%

Learner Teacher Support

Material

R2 832 200 10.00%

Management , Administration,

Monitoring, Support and

Evaluation

R2 372 840 8.30%

TOTAL R28 322 000 100.00%


THE SERVICE DELIVERY PERFORMANCE

The service delivery performance is analyzed as tabulated under the following Tables. (See Tables 5 -14)

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2222

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Project Name (Key Performance Area)

Performance Indicator

Measurement Unit

Annual Target

Quarterly Targets

Actual Performance (October-December 2010)

Variance Explanation

Advocacy HIV/AIDS awareness done through campaigns and advocacies ( Success stories).

2065 learners and community reached through campaigns and advocacies ( Success stories)

8260 learners, educators, and community at large

2065 to be reached

1600 Learners, educators and community members reached

465 Educators and learners were not available for activities due to Curriculum catch up programmes, examinations.

Table 5

1. INTRODUCTION

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Measurement Unit

Annual Target

Quarterly Targets



Training and Development

ABET Master Trainers trained on integration of Life Skills, HIV and AIDS into ABET Curriculum

50 ABET practitioners s trained as ABET, Life Skills, HIV and AIDS Master Trainers

50 ABET practitioners and trained as ABET, Life Skills, HIV and AIDS Master Trainers

50 to be trained

49 Master Trainers Trained

01 BET practitioner

One participant fell ill and left during the training.

Table 6


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Measurement Unit

Annual Target

Quarterly Targets



Peer Education

Learners teach, and support one another at school level. Engagement between learners and educators in discussing learner problems.

1750 learners and educators trained as peer educators and mentors

1 750(1400 Learners) rained as peer educators and (350 educators trained as mentors

438 350 (Learners trained as peer educators)

957 857 learners trained as peer educators and 100 educators trained as mentors.

519 Over achievement of 519 (12 educators and 507 learners trained.

This training was done after examination and during December holidays. This was a strategy to address the second quarter backlog.

Table 7


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Measurement Unit

Annual Target

Quarterly Targets



Care and Support

Training of educators , FBOs, CBOs, ABET practitioners, Support staff on care and support for the Infected and affected learners with HIV and AIDS.

1600 Educators, FBOs, CBOs, ABET practitioners, Support staff trained on Care and Support: Basic Counseling Skills

1600 Educators, FBOs, CBOs, ABET practitioners, Support staff trained on Care and Support: Basic Counseling Skills

400Educators, FBOs, CBOs, ABET practitioners, Support staff trained on Care and Support: Basic Counseling Skills

00Educators, FBOs, CBOs, ABET practitioners, Support staff trained on Care and Support: Basic Counseling Skills

400Under achieved.

Master trainers were busy with peer education training mentioned above.

Table 8


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Learning and Teaching Support Materials

LTSM procured and distrusted to schools and ABET centres

1 000 000 250 000 5600Books printed

244 400 books

Delays due to implementation of the new LTSM procurement policies and procedures

Management , Administration, Monitoring, Support and Evaluation

All salaries paid from the grant

03 03 03 03 03 Salaries for 2 Program Coordinators and 1 Financial Administrator from April-December 2010, were not yet deducted from the grant.

Table 9

Care and Support Cont.

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Measurement Unit

Annual Target

Quarterly Targets



Educators, support staff and ABET practitioners trained on First Aid Level 1.

1500 [1000 Learners, (100) Learners, educators, suppose staff and ABET practitioners educators, (400) support staff and ABET practitioners] trained on Basic First Aid(Level 1)

375Learners, (100) Learners, educators, support staff and ABET practitioners educators, (400) support staff and ABET practitioner to be trained

375Learners, educators, suppose staff and ABET practitioners to be trained on Basic First Aid(Level 1)

1040Learners, educators, support staff and ABET practitioners

665Learners, educators, support staff and ABET practitioners

375 During the Examination more support staff and ABET Practitioners were trained, hence over achievement. This was a strategy to address the backlog of the first and second quarters

Table 10

LTSM

x

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Measurement Unit

Annual Target

Quarterly Targets



Learning and Teaching Support Materials

LTSM procured and distrusted to schools and ABET centres

250000 units made up of educator manuals, learner activity books, Posters and pamphlets


250 000units made up of educator manuals, learner activity books, Posters and pamphlets

5 600Books printed


Delay due to implementation of the LTSM new procurement policies and procedures

Table 11

Management. Administration, Monitoring, Support and Evaluation

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Measurement Unit

Annual Target

Quarterly Targets



Management

National, provincial and District Meetings and workshops

22 meetings held (1 National, 6 Provincial and 15 district meeting)

87 Meetings held (3 National, 24 Provincial and 60 district )

22 Meetings held (1National, 6 Provincial and 15 district meetings)

17 Meetings held (1National, 6 Provincial and 15 district meeting

05 meetings

Some issues were resolved telephonically

Table 12

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Measurement Unit

Annual Target

Quarterly Targets



School Monitoring and Support

schools visited by provincial coordinators

150 schools visited by provincial coordinators





Shortage of staff at district level. Provincial coordinators assisted master trainers to train peer education.

Table 13

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Measurement Unit

Annual Target

Quarterly Targets



Evaluation

The programme is evaluated to gauge its impact on the HIV prevention and learner behavior change

2(1 Provincial and 1 National Evaluation )

2(1 Provincial and 1 National Evaluation )

None 00 00 Evaluation of the 2010/11 n will be done during the first quarter of 2011/12 financial year

Table 14

4. Quarterly Expenditure

QUARTERLY EXPENDITURE

The quarterly expenditure is indicated in the table appearing hereunder (Table 6).

The overall budget of R 28 322 000 was divided into four equal amounts of R 7 080 500 per quarter. The total expenditure for this quarter was R7 772 000. The difference is R691 500 (See Table 15.

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4. Quarterly Expenditure cont.

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Actual Expenditure for the Quarter

Actual Target for the Quarter (Oct –Dec 2010/11)

Variance Comparative Expenditure for the 3rd Quarter (2009/10)

R7 772 000 R7 080 500 R 691 500 This is an over achievement.

R6 083 993

Table 15

5. CHALLENGES

CHALLENGES The following are the challenges encountered during the third quarter:

•Under staffing: The programme has three coordinators at head office level and 5 district coordinators.

•Incorrect debits of coordinators’ salaries. The matter has been brought to the attention of the Salaries Division.

•Curriculum catch-up programme and the focus on the end of the year examination kept teachers and learners too busy to attend to other programmes.

•Change of LTSM procurement policies and procedures.

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6. REMEDIAL ACTIONS

REMEDIAL ACTIONS

•Posts for twenty (20) Senior Education Specialists have been advertised and will be filled in the 4th Quarter.

•As soon as the new staff is appointed, activities will run concurrently in all the Districts in the 4th Quarter to make up for the lost time.

•Discussions have been held with the new procurement service provider to explain procedures. More LTSM will be purchased during the 4th Quarter.

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7. BUSINESS PLAN DEVIATION

No deviation at this stage.

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life skills, hiv and aids conditional grant 0ctober to december 2010 third quarter

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