linking the world through learning 1 gem – gdln event management system gdln asia pacific general...
TRANSCRIPT
Linking the World Through Learning
1
GEM – GDLN Event Management system
GDLN Asia Pacific General Meeting,June 2007
Linking the World Through Learning
2
Build with a view of “Flattening Network”
Common code of conduct for interaction between known and unknown entities
Common set of tools and policies to facilitate business transactions between geographically diverse and distributed entities
Common grounds for understanding and expectations
A marketplace for supply and demand ideas, services, and knowledge
Linking the World Through Learning
3
GEM-The New GDLN Event Management System
Decentralized Enables Affiliates to take lead in business: manage events on
behalf of their clients, become an Event Service Coordinator!
Multi-Purpose Facilitates agreements for blended activities – VC, E-learning,
F-2F Helpful for local event planning and resource (space!)
management Menu of services; community market place;
Task driven workflow Generates tasks for user and guides them through the key
steps in the business process
Personalized (“My GEM”) Provides quick and easy access to information relevant to
“YOU” Multi-lingual user interface
Linking the World Through Learning
4
New Model…
Proposal sent to sites
Negotiations between sites and client
Agree on terms and conditions
Booking of sessions
One step proposal with all information pertinent to the event incl. services needed, sites, terms and conditions
Event Service Coordinatorprocesses proposal
Creation and signature of agreements
Guided workflow: GEM Guides you through the key steps of the process
Linking the World Through Learning
5
Functional Framework – how is it organized?
Events Resources and Services Invoices Terms and Conditions Library Participants and Evaluation
Tasks Contacts Calendar Reports
Linking the World Through Learning
6
Linking the World Through Learning
7
Events
Manage your own events – without GDLN Service Coordinator
Create and manage events on behalf of other Affiliates
Organize local and regional events through the system – including VC, E-learning, F-2F, or blended
Create and update agreements as many times as needed
Add unlimited contacts for any event (not limited to primary and alternate)
Linking the World Through Learning
8
Resources and Services
Manage scheduling and booking of your resources (such as rooms, equipment, and personnel) – also for local events
Easily determine the availability of your resources
Create a menu of services offered by “You” – including rates (can be updated anytime)
Create your terms and conditions library – chose to automatically add in an Agreement or add as needed
Linking the World Through Learning
9
Invoices
Option to send invoices directly to a Client – based on the selection in the Agreement
Create as many invoices as needed per event – include services not specified in the agreement
Get Invoice approval and payment alerts – for Invoices processed by the GDLN Accountant
Access your invoices at anytime – both receivable as well as payable
Invoices available in PDF format for easy printing and emailing
Banking information populated to the Invoice (need to setup in the profile once – can be updated later)
Linking the World Through Learning
10
Participants and Evaluation
Participants: Invite and register participants Manage participants registration requests Direct registration through GDLN website Manage alumni list (reporting, marketing)
Evaluation: Participant Evaluation (Customizable by Client)
Linking the World Through Learning
11
Calendar
“My Calendar” displays your events
Different views (Daily, Weekly, Monthly)
Enhanced Search Engine (sector, regions, client, date etc.)
Linking the World Through Learning
12
ONE profile for any Organization (be it Client, Affiliate, or both)
ONE account per user (no more selecting profiles)
Setup local time and language preferences
All users have access to contact information for all Affiliates and Service Coordinators
Contacts
Linking the World Through Learning
13
Cost Estimator
Currency Converter
Time Converter
Discussion Forum
Easy Search and Filter options
Built-In Tools
Linking the World Through Learning
14
Need Help?
GDLN Website, www.gdln.org
GDLN Event Management (GEM) system, http://gem.gdln.org
GEM Issues, [email protected]
Billing and Payment (through GDLN Services), [email protected]
GDLN Business Policies, www.gdln.org/businesspolicies
GDLN Advisory Desk, [email protected]