links to objectives multiple worksheets multiple worksheets move, copy and paste cells move, copy...
TRANSCRIPT
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
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EXCEL 2007Chapter 5
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5-1
Microsoft Excel 2007 - Level 1
MOVING DATA WITHIN ANDBETWEEN WORKBOOKS
Chapter 5Chapter 5
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-2
Performance ObjectivesPerformance Objectives
• Create a workbook with multiple worksheets• Move, copy, and paste cells within a worksheet• Split a worksheet into windows and freeze panes• Name a range of cells and use a range in a
formula• Open multiple workbooks• Arrange, size, and move workbooks• Copy and paste data between workbooks• Link data between worksheets• Link worksheets with a 3-D reference• Copy and paste a worksheet between programs
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-3
Creating a Workbook with Creating a Workbook with Multiple WorksheetsMultiple Worksheets
A workbook contains three worksheets by default
Tab scroll buttons
Shortcut menu displayed by right-
clicking sheet tab
Move sheets by dragging sheet tabs
Copy sheets by holding Ctrl key while dragging sheet tabs
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-4
Move, Copy and Paste CellsMove, Copy and Paste Cells
ORORCtrl + X (Cut)
Ctrl + V (Paste)
Drag outline of selected cells and drop
in desired location (cut)
For Copy, hold Ctrl key while dragging & until after
drop
Select cells, then use Cut, Copy and Paste buttons in the Clipboard group in the Home
tab
Pastebutton
Cut buttonCopy button
OROR
Ctrl + C (Copy)
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-5
Using the Office ClipboardUsing the Office Clipboard
To collect and paste multiple items
Items are added to the clipboard each time text is copied
Position in the desired location,
thenclick the item in the task pane to paste
it
Click Clipboard dialog box launcher to open task pane
The Clipboard can hold up to 24 items
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-6
Using the Office Clipboard…/2Using the Office Clipboard…/2
Click Paste All button to
paste all items
Click Clear All button to remove all
items
When you paste a cell that contains a formula, click the Paste Options button
to paste the values only (not the formula)
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-7
Inserting a WorksheetInserting a Worksheet
Click Insert Worksheet tab
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-8
Renaming a WorksheetRenaming a Worksheet
Click Rename
Right-click sheet tab
Type new name
OR
Double-click sheet name
and
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-9
Changing the Color of a Worksheet TabChanging the Color of a Worksheet Tab
Click Tab Color
Right-click sheet tab
Click desired color
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-10
Moving or Copying a WorksheetMoving or Copying a Worksheet
Move a sheet by dragging its sheet tab left or right
Copy a sheet by holding Ctrl key while dragging its sheet tab left or right
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-11
Hiding a WorksheetHiding a Worksheet
Click the Home tab, then the Format button in the Cells groupthen Hide & Unhide, then Hide
Sheet
ORRight-click the
Worksheet tab and click Hide
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-12
Unhiding a WorksheetUnhiding a Worksheet
Click the Home tab, then the Format button in the Cells groupthen Hide & Unhide, then Unhide
Sheet
OR
Then double-click name of
worksheet to unhide
Right-click Worksheet tab, click Unhide,
double-click name of
worksheet
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-13
Selecting Multiple WorksheetsSelecting Multiple Worksheets
To select adjacent worksheets,click the first sheet, hold down the Shift key while you click the last one
To select non-adjacent worksheets,click the first sheet, hold down the Ctrl key as you click each additional sheet
After selecting, apply formatting (page margins, orientation, inserting
headers/footers, etc.)as desired
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-14
Splitting a Worksheet into WindowsSplitting a Worksheet into Windows
Click View tab, thenSplit button in the Windows group
OR
Drag horizontal split bar
Drag vertical split bar
OR
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-15
Splitting a Worksheet into Windows…/2Splitting a Worksheet into Windows…/2
Windows are
split bythick
gray lines
Remove split by clicking on split button or drag split bars to upper left corner of
worksheet
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-16
Freezing and Unfreezing PanesFreezing and Unfreezing Panes
Click View tab, then
Freeze Panes button in the
Windows group Freeze Panes,
Rows, or Columns
To unfreeze, Click Unfreeze Panes, Rows or
Columns
Freezes above and to the left of the active cell
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-17
Naming a Range of CellsNaming a Range of Cells
Select range and type name (no spaces) in Name box and press
Enter OR
In the Formulas tab, click Define Name
A selected group of cells can be given a name
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-18
Using a Named Range in a FormulaUsing a Named Range in a Formula
You can use a named range in any worksheet within the workbook
Named range in formula
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-19
Opening Multiple WorkbooksOpening Multiple Workbooks
Select files usingCtrl and/or Shift keys
Use Open dialog box to open additional workbooks
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-20
Closing Multiple WorkbooksClosing Multiple Workbooks
Click the Office button, then
Close, to close the active workbook
Click Office, Exit Excel to
close all workbooks
OR
OR
Hold down Shift Key
while Clicking
Close button
top X
Bottom X button closes
only that workbook
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-21
Arranging WorkbooksArranging Workbooks
Active workbook’s title
bar is blue
Click View tab, thenArrange All button
in the Window group
Select type of arrangement
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-22
Sizing and Moving WorkbooksSizing and Moving Workbooks
Minimize
Maximize
Close
Restore
Alternating
Buttons are located in the upper right hand corner of the active workbook
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-23
Copying and Pasting DataCopying and Pasting Data
With multiple workbooks open, you can move, copy or paste data from
one workbook to another
Use the same cutting and pasting options learned earlier
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-24
Linking Data between WorksheetsLinking Data between WorksheetsCreating a dynamic link
Source = Worksheet that contains original data
Dependent = Relies on source for data in the link
Click desired cell in desired worksheet (where data is to be pasted)
Click Paste button arrow
Click Paste Link
Click Home tab, then the Copy button in the
Clipboard group
Select cell(s) containing data to be linked
Linked cell is automatically updated when a change is made in the source worksheet
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-25
Linking with a 3-D ReferenceLinking with a 3-D Reference
To add data in multiple worksheets- same addresses for a cell or range of cells
in eachStep 1: Make cell active where function will appear
Step 2: Type =SUM( then click first sheet tab
Step 3: Hold down Shift key and click last sheet tab
Step 4: Select cell(s)
Step 5: Type ) to end the formula and press Enter
Sum of range forall three sheets
A 3-D reference includes the cell or range of cells, preceded by a range of worksheet
names
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-26
Copying and Pasting between ProgramsCopying and Pasting between Programs
Integration is combining of data from two or more application programs
into one file
Methods:Copy and pasteCopy and link
Copy and embed
FromWord, Excel,PowerPoint,Access, etc.
To Word, Excel,PowerPoint, Access, etc.
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-27
Ctrl + XCtrl + V
Drag outline of selected cellsand drop in desired location
Pastebutto
n
Cut buttonCopy button
OROR
Ctrl + C
Features SummaryFeatures SummaryHow do you cut, copy and paste selected cells?
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-28
How do you display the Clipboard task pane?
Features SummaryFeatures Summary
Click Clipboard dialog box launcher to open task pane
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-29
How do you hide a worksheet?
Features SummaryFeatures Summary
OR
Right-click Worksheet tab,
click Hide
Home tab, Format button then Hide & Unhide, then Hide
Sheet
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-30
How do you Unhide a worksheet?
Features SummaryFeatures Summary
Home tab,
Format button ,
then Hide & Unhide,
then Unhide Sheet
OR
Right-click Worksheet tab, click Unhide,
double-click name of
worksheet
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-31
How do you split a window into panes?
Features SummaryFeatures Summary
Click View tab, thenSplit button in the
Window group
OR
Drag horizontal split bar
Drag vertical split bar
OR
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-32
How do you freeze window panes?
Features SummaryFeatures Summary
Click View tab, then
Freeze panes button in the
Window group Freeze Panes,
Rows, or Columns
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-33
How do you unfreeze window panes?
Features SummaryFeatures Summary
To unfreeze, Click Freeze Panes arrow,
Unfreeze Panes, Rows or Columns
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-34
How do you display the Arrange Windows dialog box?
Features SummaryFeatures Summary
Click View tab, thenArrange All button in the Window
group
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-35
How do you display the Paste Special dialog box?
Features SummaryFeatures Summary
Home tab, Clipboard group, Paste button arrow, Paste Special
OR
Paste Special
LINKS TO
OBJECTIVES• Multiple Worksheet
s• Move, Copy and Pa
ste Cells• Split into Windows
• Freeze Panes• Range Names• Open and Close
Workbooks• Arrange, Size, and
Move Workbooks• Copy and Paste
Data Between Workbooks
• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 5
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5-36
Coming NextComing Next
MAINTAINING WORKBOOKS
Chapter 6Chapter 6