live@edu services course windows live skydrive participant guide

Live@edu Services CourseWindows Live SkyDrive Participant Guide

2 Windows Live SkyDrive

Outlook Live

Windows Live SkyDrive

Office Web Apps


Windows Live SkyDrive Lessons

Create & Manage Folders

Add & Manage Files

Share Folders with Other Users


Windows Live SkyDrive

SkyDrive is a way to store your files online conveniently and securely. With SkyDrive, you get 25GB of free storage space you can use to:

Password-protect important files and folders

Manage all of your files, folders and subfolders (maximum 50MB per file)

Share your SkyDrive folders with contacts

Assign individual permissions (to read, modify, delete)

Use easy “drag and drop” file sharing features

For more information, please visit:

http://windowslive.com/Online/SkyDrive

http://windowslive.com/Online/SkyDrive


Sign In to Windows Live SkyDrive

Open your browser and navigate to your school portal…

or

…enter http://office.live.com.

Enter your Windows Live ID and password and click Sign in.

http://office.live.com/


Introducing Your SkyDrive Home Page

Access your profile

Breadcrumbs (navigation)

SkyDrive folders (default My Documents folder)

Recent documents

Messenger social (see profile)

Create a new Office document (root directory only)

Create and Manage Folders


Create a New Folder

Click the New dropdown menu.

Click Folder.

In the Name field, type a name for your new folder.

Click Next.

Note: Sharing permissions will be covered later in this session.


Manage a Folder

Find the menus across the top of the folder view.

Click More.

Add and Manage Files


Add Files – Browse & Upload

Click the folder you created in the previous section.

Click Add files.

Click Browse to browse for a file to upload. You can select up to five files to upload at one time through the standard upload interface.

Click Upload.

Note: Files must be less than 50MB each.

Compatible file types are not limited to Microsoft Office files.


Add Files – Upload with Silverlight

Install Microsoft Silverlight to upload files via drag and drop.

Click Add files.

Click install the latest version of Silverlight above the standard Browse fields.

Follow the prompts to complete the installation.

Drag and drop files from Windows Explorer or click select documents from your computer and browse for files.

Note: Unlike the standard upload tool, Silverlight supports more than five uploads at a time.


Add Files - Upload with Silverlight (continued)

The files to upload will appear in the upload window.

When you’re finished adding files, click Continue.


Add Files – Create

In a folder, click the New dropdown menu

Click one of the four compatible Microsoft Office documents.

Note: You can create a file without selecting a folder first. If you do so, the file cannot then be moved to a folder.

Type a name for the new file.

Click Save.


Add Files – Create (continued)

New Office files will open automatically in the Office Web Apps edit mode.

Click X at the top right to return to the folder.

Note: Office Web Apps will be covered in more detail in the Office Web Apps module.


Add Files – Office 2010

On your PC, create a new file in Microsoft Office 2010.

Click File.

Click Save & Send.

Click Save to Web.

Sign in to SkyDrive if prompted.

Click the SkyDrive folder you want to save to, then click Save As.

Type a name for the file, then click Save.

Note: New Office 2007 and earlier files must be saved to your computer first, then uploaded to SkyDrive via the browser. New Office 2010 files can be saved directly to SkyDrive.


Manage Files

Hover over a file to reveal the file menu.

Click More.

Share Folders with Other Users


Edit Permissions

By default, My Documents and any new folders you create are private folders. They are shared with: Just me

To share a folder, click the Share drop-down menu, then click Edit permissions.

Note: Folder permissions are configured at the top folder. All files/subfolders are governed by the permission settings of the top folder. Thus, if a folder is shared, everything in that folder is also shared.


Edit Permissions (continued)

The Edit permissions page includes the following options for sharing a folder:

Me: Folder is private.

Friends (3 levels): Folder is visible to Windows Live Network friends.

Everyone: Folder is public (view only).

Additional people: Folder is visible to specific people.

Note: In Outlook Live/SkyDrive environments, you will likely not use the Friends options. Private, public, and specific people are the preferred settings.


Make a Folder Public

Drag the permissions slider up to Everyone (public).

To prevent editing, make sure all dropdowns are set to Can view files.

Click Save.

Note: Public folders are visible by anyone on the Internet who has a link to the folder. Public folders do not require a sign-in to Windows Live in order to view and download the files and subfolders within.


Share a Folder with Specific People

Drag the permissions slider down to Me.

Under Add additional people, type the e-mail address of the individuals you want to give access to the folder.

Note: Keep Outlook Live open in another browser tab for quick access to your Outlook Live contacts. Because Outlook Live is managed by the IT department within your school, Outlook Live and Windows Live contacts are not connected.

As you add people, their names or e-mail addresses will appear below the name field. Use the dropdown menus to determine whether they have viewing rights or editing rights.

When you’re finished adding people, click Save.


Send a Link to a Shared Folder

When you change permissions for a folder, you may be prompted to send a notification to the new users.

Type a personal message, then click Send.

If you want to share a link to a public folder or resend a link to a specific person, click Edit permissions.

Click Send a link.


Get a Link for a Shared Folder

If your school uses Outlook Live or another IT managed e-mail solution, incoming messages sent using SkyDrive’s Send a link command may be blocked by your school’s Closed Campus policy.

If this happens, use the Get a link command to send the link from within the Closed Campus using Outlook Live.

Click Share.

Click Get a link.

Click Copy.

Click Allow access (if prompted).


Get a Link for a Shared Folder (continued)

Paste the link into an Outlook Live e-mail message.

Type the recipient names, subject, and message text.

Click Send.


Windows Live SkyDrive Practice and DiscussionNow complete these activities on your own:

Create a New Folder

Manage a Folder

Add Files – Upload/Create/Office 2010

Manage Files

Edit Permissions

Make a Folder Public

Share a Folder with Specific People

Send a Link to a Shared Folder

Get a Link for a Shared Folder

At the end of the practice session, your instructor will be available to answer any questions you may have.


© 2010 Microsoft Corporation. All rights reserved. Active Directory, ActiveSync, Encarta, Forefront, Microsoft, Outlook, Windows, Windows Live, Windows Mobile, Windows Server, Windows Vista, SharePoint, Silverlight, SkyDrive, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.

The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after

the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

live@edu services course windows live skydrive participant guide

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folder permissions