King County Public Hospital District No. 2 d/b/a EvergreenHealth

Board of Commissioners Meeting EvergreenHealth Medical Center, Kirkland, WA

May 19, 2020 Regular Public Meeting Minutes

Comms. Present: Comms. Butler, DeYoung, Edwards, Hirt, McLaughlin, Pilcher, and Snyder

Medical Staff Leadership:

M. Sean Kincaid, MD, Chad Bentsen, MD

Others Present: Chris Bredeson, Jeff Friedman, Monique Gablehouse, Linda Jeppesen, Richard Meeks, Tina Mycroft, Ettore Palazzo, MD, Bob Sampson, Candace Scairpon, Mary Shepler, Kay Taylor, Jeff Tomlin, MD, Jessika Groce, Kimberly Stone, Nancy Hamilton, Jack Peters, Garett Buckingham

Legal Counsel: Kevin Hansen

Guests: Matt Ellsworth, Tiana Fallgatter (Exhibit A) Location: This meeting was entirely by phone, no in person location

PUBLIC MEETING AND EXECUTIVE SESSION

Comm. McLaughlin called the May 19, 2020 Regular Public Meeting of the Board of Commissioners of King County Public Hospital District No. 2 to order at 5:00 p.m. Comm. McLaughlin announced that the Board would immediately adjourn into Executive Session to consider and discuss matters allowed in executive session pursuant to RCW 42.30.110, including but not limited to discussion of medical staff privileges, pending litigation, property acquisition, personnel matters, and quality improvement review. Comm. McLaughlin further announced that the Executive Session would adjourn at approximately 6:30 p.m. and that the open Public Meeting would reconvene at that time. The Executive Session commenced at 5:01 p.m. At 6:33 p.m., Ms. Scairpon made a public announcement that the Board of Commissioners would arrive in approx. 5 minutes. The Executive Session was concluded at 6:33 p.m., at which time a short recess was taken. Comm. McLaughlin reconvened the Public Meeting, calling it to order at 6:40 p.m. and welcoming those present.

Order of Business

There were no changes to the agenda.

Public Comment

There were no members of the public present that wished to provide comment at this time.

Presentations COVID-19 Finance Update

Tina Mycroft, CFO, presented a financial update including April and YTD financial results, April results vs. forecast, line of credit update, and a line of credit RFP lender list. Ms. Mycroft responded to questions from the Board throughout.

Compliance Annual Report

Richard Meeks, Chief Compliance Officer, reviewed the Compliance Annual Report, which included investigations and accomplishments that include new compliance software; an electronic Conflict of Interest process; updates from the FBI regarding top issues; etc. Mr. Meeks responded to questions from the Board include a brief discussion regarding unemployment fraud.

HR Quarterly Report Bob Sampson, Chief Human Resources Officer, presented the HR Quarterly Report, which included updates on turnover rates, demographics, compensation, benefits and risk. Mr. Sampson also provided an update on the health and wellness of staff during COVID-19, and invited Ettore Palazzo, MD, Chief Medical and Quality Officer, and Linda Jeppesen, Interim Chief Operating Officer, Medical Group, to comment as well. Mr. Sampson responded to questions from the Board throughout.

2020 Organizational Rewards & Recognition Goals Update

Mr. Sampson provided a brief overview of the R&R goals and invited Kay Taylor, Chief Communications and Engagement Officer, and Dr. Palazzo to speak to the Organizational goals.

Action Items Consent Agenda

Comm. Snyder made a motion to approve the Consent Agenda.

The Consent Agenda included:

Comm. Hirt seconded the motion. The motion carried unanimously.

IGT Program Recommendation ~ Approval

Comm. Snyder made a motion to delegate authority to the CEO, or his designee, to complete negotiations for and enter into the

continued participation as a Contributing Member in the IGT Program; (2) AWPHD to continue to act as Agent of EvergreenHealth as it pertains to the Amended MOU; and (3) making the necessary IGT payments after assuring all terms and conditions have been satisfied. Comm. Hirt seconded the motion. One Commissioner opposed. The motion carried 6-1. Ms. Mycroft provided a brief summary of the IGT topic, and responded to questions from the Board. Ms. Mycroft welcomed Matt Ellsworth, Executive Director of the Association of Washington Public Hospital Districts (AWPHD), and Tiana Fallgatter of AWPHD to respond to questions from the Board.

CEO Objectives ~ Approval

Comm. DeYoung made a motion to accept the CEO Reward and Recognition Goals as presented. Comm. Pilcher seconded the motion. The motion carried unanimously.

Hospital Plan of Care & Nursing Annual Report ~ Approval

Comm. DeYoung made a motion to accept the Hospital Plan of Care and Nursing Annual Report as presented. Comm. Butler seconded the motion. The motion carried unanimously.

AF&CC Charter ~ Approval

Comm. Hirt made a motion to approve the Audit Finance and Compliance Charter as presented. Comm. Pilcher seconded the motion. The motion carried unanimously.

Medical Staff EHMC New Appointments, Reappointments, Status Changes and Privileges

Comm. Butler made a motion to accept the MEC recommendations for New Appointments, Reappointments, Status Changes, and Privileges pertaining to the EvergreenHealth Medical Center Medical Staff and AHPs in Exhibit D and Delineation of Privileges. Comm. Snyder seconded the motion. The motion carried unanimously.

Cath / IR Lab Replacement and Expansion ~Acceptance of Completion of Work

Comm. DeYoung made a motion to accept the Cath / IR Lab Replacement and Expansion Completion of Work. Comm. Edwards seconded the motion. The motion carried unanimously.

Discussion Items Rolling Agenda Ms. Scairpon presented the rolling agenda for the months of June,

July and August 2020 and noted additional changes had been made since the item was shared with the Board.

Medical Staff Update

Dr. Kincaid noted the OR staff are excited to get back to work. There is some trepidation about another wave, but there is cautious optimism.

CEO/Administrative Update

Dr. Tomlin responded to questions from the Board including a brief discussion about the WSHA webinar with Jeff Goldsmith regarding the Post COVID-19 Healthcare Landscape.

Commissioner Reports

Comm. Snyder I had the opportunity to be a secret shopper at EvergreenHealth recently and received great care, staff were very attentive, efficient, helpful and above all positive. Thank you to the doctors, nurses and HealthLine teams. Also,

I wonder why COVID test results turnaround times can vary between 90 minutes and 5-6 days. Comm. Edwards We have invited more community members to join the PARC meeting and look forward to additional participation. Comm. DeYoung Thank you to the staff and everyone working at Evergreen, doing a great job. Comm. Pilcher No comments. Comm. Hirt I echo what Comm. DeYoung said. I think about

work, and I really thank everyone who has worked so hard to take care of the patients and the Admin team as well. Comm. Butler Thank you to all of you. Comm. McLaughlin Thank you to everyone on the call tonight, we had a lot of good discussion on how we can reach out to the community. Thank you to the staff.

Adjourn The May 19, 2020 meeting of the Board of Commissioners for King County Public Hospital District No. 2 was adjourned at 8:39 p.m.

ATTEST:

Minerva Butler, Secretary/CommissionerJun 17, 2020 2:06 PM PDT