AAA Vacation Planning ExpoSaturday, February 2, 2019

Lucas Oil Stadium Indianapolis, IN

REGISTRATION PACKET

As Indiana’s largest leisure travel agency, AAA has harnessed its people-reaching power to aggressively promote and encourage consumer leisure travel for over 100 years.

As the best place to attract the most desirable vacation planners, AAA Hoosier Motor Club is excited to invite you to meet face-to-face with Indiana's most sought-after travel consumers. The AAA Vacation Planning Expo will deliver an audience who has tremendous buying power and is continuing to spend well above the national average on travel and travel-related products.

Exhibitors include: tour operators, cruise lines, Convention and Visitors Bureaus, Tourist Boards, hotels, attractions, and travel-related services and products.

Booths are sold on a first-come, first-serve basis. Booth packages include: • (1) 6 ft. draped table• Pipe & Drape back wall and side rail• (1) chair • Wastebasket• 7” x 44” black and white identification sign

Promotion as a part of the booth package includes:• Company name, listed on show website and in the show program guide.• Show-only special listed on show website and in the show program guide.

Other promotional elements will include:• Club publications ads/articles• E-blast Communications• AAA.com home and travel page banner ads• Service Center Collateral• AAA Social Media • Additional promotional media TBD

To benefit from promoting your travel destination or travel-related product at the AAA Vacation Planning Expo, please complete and return the Exhibitor Agreement found in this packet.

CONTACT INFORMATION:

Company Name: _____________________________________________________________________

Contact Name: ______________________________________________________________________

Street Address: _____________________________________________________________________

City: _________________________________________ State: __________ Zip: _________________

Phone: _____________________________ Mobile Phone: __________________________________

Email: _____________________________________________________________________________

BOOTH PACKAGES AND SIGNAGE INFORMATION:

Standard booth package includes: (1) 6 ft. draped table, pipe & drape along back wall and side railing, (1) chair, wastebasket, 7” x 44” black and white identification sign

___ Standard 10’ x 10’ Booth (Cost: $800)___ Standard 10’ x 10’ Booth and 30 Minute Presentation* (Cost: $1,000)

*We only have time and space for 10 presentations so these will be assigned on a first-come basis.

Print your company name as it should appear on your 7” x 44” booth identification sign:

__________________________________________________________________________________

SPONSORSHIP OPPORTUNITIES:

___ Show Bag Sponsorship – EXCLUSIVE!! (Cost: $1,750)This high-visibility sponsorship features your logo co-branded on the bags distributed at the door to every Show attendee! You supply the artwork and we’ll produce the bags.

___ Show Pen Sponsorship – EXCLUSIVE!! (Cost: $600)This sponsorship features your logo co-branded on the pens distributed at the door to every Show attendee! You supply the artwork and we’ll produce the pens.

PLEASE SIGN AND RETURN THIS AGREEMENT:

In signing this agreement, I understand and agree to all the terms and conditions.

_________________________________________Signature of Authorized Representative

_________________________________________Name of Authorized Representative (please print)

_________________________________________Date

AAA Vacation Planning Expo Exhibitor AgreementFebruary 2, 2019 | 10:00 am to 3:00 pm

Lucas Oil Stadium | 500 S. Capitol Ave.Indianapolis, IN 46225

Mail, Fax or Email signed agreement to:

Mail:AAA Hoosier Motor Club Attn: Sarah Runnals8751 Wesleyan RoadIndianapolis, IN 46268

Fax: (317) 879-2521

Email: srunnals@aaahoosier.com

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TERMS & CONDITIONS:

By completing the AAA Vacation Planning Expo agreement, the exhibitor agrees to the terms and conditions outlined below: • Exhibitor agrees to be a participant in the 2019 Vacation Planning Expo at Lucas Oil Stadium on

Saturday, February 2, 2019 from 10:00 am to 3:00 pm. • Exhibitor agrees to provide AAA with a copy of a commercial general liability Certificate of Insurance

in the amount of $1,000,000.

• Vendors must reserve booth space by Friday, November 30, 2018. Registration will be opened to all interested parties on a first-come, first-serve basis.

• This agreement cannot be cancelled. AAA will invoice all Exhibitors for booth space in December 2018 and Exhibitor agrees to have the amount paid to AAA by February 8, 2019.

• Exhibitor agrees that the company listed in this agreement will be the only company represented in the booth space occupied at the 2019 AAA Vacation Planning Expo at Lucas Oil Stadium. The name of the company listed herein is the only name that may be used to promote the business of the exhibitor at the Vacation Expo and in all advertising.

• Exhibitor agrees to abide by all deadlines, specifications, rules and regulations as set forth herein and the information to be provided for the 2019 AAA Vacation Expo at Lucas Oil Stadium, which will be made available in January 2019.