lunch & learn: providing long-term access to uncw-produced publications
TRANSCRIPT
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UNCW Publications
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University Archives (Archives) Mission
NC Public Records Act
UNCW Publications
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To serve as the repository for permanent historic records of the University of North Carolina Wilmington
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To serve as a repository for records, materials, and artifacts of enduring historical and cultural value to the University of North Carolina Wilmington and the Lower Cape Fear
region
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Special Collections was established in 1970◦ Historical university records
◦ Rare books
◦ Manuscript collections
Special Collections expanded in 1998◦ University Archives moved to the other side of the
library on the 2nd floor
Special Collections and University Archives◦ Operate as separate administrative units
◦ Coordinate activities and strategic planning
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http://library.uncw.edu/archives_special/
Special Collections and Archives website
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Administrative history
Student life
Athletics
Physical development of campus
Evolution of academic programs
Faculty and staff biographical information
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Publications (print and digital)
Other◦ Manuscript collections
Unpublished primary source material
◦ Maps, drawings, prints
◦ Videos, films, audio recordings
◦ Objects
◦ Textiles
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(N.C.G.S. 132)
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“Public Record” is any documentary material or artifact
Regardless of physical form or characteristics (paper, electronic, video, film, digital, photograph, audio, etc.)
Made or received In the course of university business Also, computer database indices
Mitcham, Z. , Miller, S., & A. Riggins. (2010). “Keep it, file it, delete it, shred it, or archive it.” http://uncw.edu/generalcounsel/documents/recordsworkshopSpr2010.pdf
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Student educational records and FERPA
Personnel records and the NC Personnel Records Act
Trade secrets
Certain law enforcement records
Library user records
Medical and psychological records
Social security numbers, credit card numbers, etc.
Bids for State contracts prior to award of the contract
Attorney-client privileged documents
Minutes of closed meetings
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Student records (FERPA directory information and ~15 exceptions)
Personnel File (name, age, compensation, title and office, date of employment, date of most recent salary change, date of most recent action, date employment began, and employment contract)
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University records in Archives are public records of enduring historical, legal, administrative, or fiscal value--open and available to the public.
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State publications
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4,169 items published by the university or its departments. Publications include university catalogs and bulletins, student newspapers, yearbooks, alumni magazines, newsletters, and more.
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Publications in Archives cannot be checked out.
Special handling and care (acid-free boxes, risers instead of labels)
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Donate 2 hard copies of UNCW publications or 1 copy of paid publications to University Archives, Randall Library, Box 5616.
Email link or PDF to rigginsa@uncw. Send hard copies and PDFs to State Publications Clearinghouse (10 copies / 5 copies for paid publications).
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University Archives Thanks You!
Teal Declaration, 2009