lvc map-works training 2012-13
DESCRIPTION
LVC MAP-Works Training 2012-13. What is MAP-Works?. A tool used to achieve 88% fall to fall retention of first time freshmen… one student at a time Primarily a survey tool that identifies students struggling academically and/or socially for early intervention by key staff - PowerPoint PPT PresentationTRANSCRIPT
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LVC MAP-Works Training 2012-13
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What is MAP-Works?
• A tool used to achieve 88% fall to fall retention of first time freshmen…
one student at a timePrimarily a survey tool that identifies students
struggling academically and/or socially for early intervention by key staff
Also an excellent communication and data collection tool
Provides students with instant feedback via a printable student report
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Activity Schedule for 12-13• Freshmen files created August 13(manual adjustments can be
made by Sue J, i.e. enrollment, room or roster changes)• Care list notes added in August• Early alerts added in real time• Fall Transition survey 9/16-9/30• Fall Check-Up survey 10/14-10/28• Fall mid-term deficiencies loaded 10/22• Fall grades loaded 12/21• Spring Check-Up survey 2/10-2/24• Spring mid-term deficiencies loaded 3/21• Spring grades loaded 5/21
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Academic Integration
• Academic Self-Efficacy• Basic Academic Behaviors• Advanced Academic Behaviors• Commitment to Higher Education
Social Integration
• Peer Connections• Living Environment (on/off campus)• Roommate Relationships• Homesickness
Survey Modules (optional)
• Student athletes• Stressors
Self-Assessment
• Communication and Analytical Skills• Self-Discipline• Time Management• Health and Wellness• Financial Means
Academic Year Surveys: Fall Transition
Administer at 3 weeks into the semester (September 16-30)
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Academic Integration• Academic Self-Efficacy• Basic Academic Behaviors• Advanced Academic Behaviors
Social Integration
• Peer Connections• Living Environment (on/off campus)• Roommate Relationships• Homesickness
Survey Modules • Not applicable
Self-Assessment• Financial Means
Academic Year Surveys: Fall and Spring Check-Up
Fall Check-Up (10/14 – 10/28) Spring Check-Up (2/10 – 2/24)
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Users
• All first time freshmen are connected to staff (direct connects):
• Sue Jones- all students• Shannon Brandt – open majors• Venus Ricks – Multicultural students• Yvonne F and Judi B – ODS• Jason Kuntz – all resident students• Area Coordinators- to residents in their halls• Jen E and Todd S – all commuters• Coaches – to their athletes• Rick Beard – to all student athletes
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Bookmark https://lvc.map-works.com
Students and staff log in with LVC username and password
Logging into MAP-Works
Faculty/Staff Homepage
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Go to More, and My Profile
Change activitynotification to daily
Student TrackingWhich students are we viewing?
Counts
Specifics
Help
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Individual Student Homepage Type first or last name to find a student
Talking points is a snapshot
About the student includes contact, enrollment data and direct connects
Activity is notes, referrals and contacts
Survey dashboard shows survey results
ActivityActivity = Contact, Note, Referral, Appointment, or Student Task
Filter list by activity type
Create a new activity with one click
View list of activities
Link a related activity to an existing activity
• Contact – records all types of communication or attempted communication with a student
• Note – non-actionable information about a student that may be relevant to you or other staff working with a student
• Referral – action required– If assigned a referral you should take
and record action (new referral, note, close)
Types of Activity
• Allow faculty/staff to record interaction with a student (i.e., in-person meeting, phone conversation, email received from student, etc.)
Contacts
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Interactive contacts include a student response and remove a student from the priority listImportant to record both interactive and non-interactive contacts so other direct connects can view
• Allow faculty/staff to put a notation on a student’s record.
• Notes are typically informational in nature and are generally not time sensitive
• Care list information entered as notes• All notes may be public, which means viewable
by direct connects
Notes
Creating a ReferralChoose a referral category (same categories for appointments and
contacts)
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Assign to lists direct connects
Status should be closed after contact with the student
Students should not be notified of referral
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Addressing Referrals
• If assigned a referral you should note your actions such as– Attempt to communicate (non-interactive contact)– Record communication (contact)– Refer the student to another direct connect– Close the referral
Survey/Dashboard
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Spring Check-Up Intent to Leave
MAP-Works Risk Indicator Inputs
MAP-Works Risk Indicator
Fall Term GPAFall Check-UpIntent to Leave
Fall Check-UpSurvey Rating
Fall Mid-Term Academic Rating
Incoming Student Characteristics + Fall
Transition Survey
Fall Transition Intent to Leave
Spring Mid-Term Academic Rating
Spring Check-Up Survey Rating
Survey non-responders
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• An indicator of the student’s risk for attrition or poor academic performance.
• Each student is categorized into one of four groups:– Green– Yellow– Red– Red X2
What is a Risk Indicator?
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Outreach with At-Risk StudentsRed indicators need immediate attention
from Shannon, Yvonne, Venus, Coaches and Sue J.
may require referral to other direct connects
Yellow, especially those with intent to leave should be priority for SA staff
Early alerts will be referrals by Sue J to appropriate direct connect
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Commitment to MAP-Works
• 15 minutes each day• Use the activity features to inform others• Address referrals (which will include early
alerts) in a timely manner and close them• Encourage students to take all three surveys
and review their student reports