Secure Rural Schools and Community Self-Determination Act of 2000 as Amended

Title II Project Submission FormDeschutes-Ochoco Resource Advisory Committee (RAC)

Funds are available for natural resource projects on or adjacent to National Forest lands in Crook, Deschutes, Jefferson, Klamath and Wheeler counties. Funds are authorized under Title II of Public Law (P.L.) 110-343. For a text of the legislation, visit http://www.fs.fed.us/srs/

Funds may be used for projects that improve maintenance of existing infrastructure, enhance forest ecosystems, and/or restore and improve land health and water quality. The legislation seeks to create employment opportunities and improve cooperative relationships between people who use and care for Federal lands and the agencies that manage these lands. Demonstrating how your project will achieve these goals will strengthen your application. Projects approved for funding will be implemented through authorities that are available to the Forest Service. These include agreements, grants, and/or contracts.

ApplicationThe application is available at the following websites.

COIC website: http://coic2.org/community-development/rac/ USFS website: www.fs.usda.gov/main/deschutes/workingtogether/advisorycommittees

For assistance with accessing the application, email sknight@coic.org or call 541-548-9535For assistance with application questions or functionality, email kvandis@coic.org or 541-504-3307

Point of ContactKatrina Van DisCentral Oregon Intergovernmental Council541-504-3307kvandis@coic.org

Proposal Tips (PLEASE READ)When developing your proposal, it is helpful to understand the history and trends of Deschutes-Ochoco RAC funding decisions. Analysis of successful projects includes the following observations:

Demonstrated partnerships and benefit to Forest Service lands Provides employment opportunities Proposes discrete on-the-ground projects rather than ongoing programs If necessary, NEPA must be complete Demonstrate matching funds or resources (although match is not required by statute). Make sure your budget is reasonable given the number of jobs and project outcomes While there is not a maximum, it is suggested that applications be no more than $30,000 Funds are allocated by county, so be mindful of the amount you request based on the location.

The funding breakdown for this cycle is: Crook $138,301 Deschutes $152,439 Jefferson $42,578 Klamath $62,244 Wheeler $24,023

A full list of approved RAC projects may be viewed at: www.coic2.org/community-development/rac/

Grant Application ProcessThis application has changed as compared to previous years. Do not copy and paste from prior applications. Please read the instructions in the application carefully. Incomplete applications will not be accepted.

Download the three forms from the websites listed above (1 Word and 2 Excel documents).

Narrative: Fill out sections A-F (Section F is only necessary for previously funded RAC projects). Budget: Fill out the Project Budget and Matching forms and attach them to your application.

If your project includes ground disturbance, a NEPA planning process will be REQUIRED. You may view a copy of the Law/Statute as well as many guidebooks by going to www.fs.fed.us/emc/nepa/

Application Submittal An application is considered submitted when both electronic and hardcopies are received by COIC.

Electronic Files - need to be in Microsoft Word and should be emailed to: kvandis@coic.org with the following attached and named ONLY as follows, do not send supporting documentation via email.

Project Application: “YourProjectName_RAC_2016 Project Budget Form: “YourProjectName_TotalBudget” Project Budget Match Form “YourProjectName_Match”

Hardcopy Files – the following two bulleted items need to be included. If you wish to hand deliver your files, please contact Shelby Knight sknight@coic.org or call 541-548-9535 to schedule a time and confirm the location. Do not drop off files without contacting COIC first.

One (1) hard copy of each: your application, budget and match forms Twenty Two (22) copies of your supporting documents and map (e.g. letters of

support or photos)

COICAttn: Shelby Knight334 NE Hawthorne Ave.Bend, OR 97701

DUE DATE: Applications are due no later than: Friday May 6, 2016 at 4:30 PST

Required Items Checklist

CHECK EACH BOX TO ENSURE YOUR APPLICATION IS COMPLETE

Application complete and files labeled correctly (see Application Submittal)?

Budget Form and Budget Match Form are complete and labeled correctly (see Application Submittal)?

Did you double check your math on the budget form?

Are signatures provided for committed match funds (see RAC Matching Form)?

If NEPA is necessary, have your completed it and provided the date and name of the NEPA document?

Does the project begin on or after October 1, 2015?

Have you emailed the three (3) files to kvandis@coic.org?

Have you mailed one (1) copy of your application, one (1) copy of each budget form AND22 copies of supporting documentation which includes:

8.5” x 11” map (required) Photos (if applicable) Letters of support (if desired)

DO NOT ATTACH THESE COVER PAGESTO YOUR APPLICATION

DFO Project NO: 15-_____

INSTRUCTIONS: This application is a Word document. As you write the document will expand. The application is currently 5 pages, do not exceed 10 pages in total with a minimum font size of 11.This application is for the federal fiscal year 2016-17, projects must begin on or after July 1, 2016.

Part A: Project Contact, Location and Timeframe

A-1. Project CostsFunding Amount Requested: Total Project Costs:     

This matches total costs from Column A in your budget This matches total costs from Column E in your budget

What is the minimum amount of funding needed to implement your project?

A-2. Project Applicant Information: Please list the person who will be able to answer questions about the project, it is necessary that this person be responsive to emails.Project Name:      

Project Contact:            Title:      

Phone:       Email:      

A-3. Project Administrator: If different than A-1, please provide the name of the person and entity responsible for implementation and compliance activities should grant funds be awarded.

Organization:       Contact Person:      

Address:       City:       ZIP Code:      

Phone No:       Email:      

A-4. Project Location Information: (if more than one location, list all) An 8.5 X 11 area map is required; you may include up to 3 digital photos of the project area with your hard copy application.

National Forest(s):      

Township(s):      Range(s):      Section(s):       County(ies):     

Detailed Project Location Description (100 characters max):      

Ranger District:            Landowner(s) if project will occur on private land:      

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DFO Project NO: 15-_____

Land Status (check all that apply): National Forest, Other Federal, State, County, Private, and Other (specify)      

A-5. Time Frame Information: Provide an estimate of start and end dates. The start date must be after 10/1/2015, and the end date should reflect the point at which all project activities, including those supported by matching funds, will be completed.

Start Date (mm/dd/yy):       Completion Date (mm/dd/yy):      

Is this a continuation of a previously RAC-funded project? This includes any projects that you received funding for in the past that relate to this current project. (Example of a project that would not be continuous is funding for an infrastructure project that has been completed. If you are now asking for funds to build the parking lot for the trailhead with the toilet, this is a continuation. Yes No (If yes, complete section G.)

What was the title of the previously funded project?      

Part B: Title II EligibilityB-1. How does the proposed project meet the purposes of the Legislation?

Improves maintenance of existing infrastructure.Implements stewardship objectives that enhance forest ecosystems.Restores and improves land health.Restores water quality.

B-2. Project Type (check all that apply, must choose at least one)Road Maintenance Trail ObliterationRoad Decommission/Obliteration Forest Health ImprovementOther Infrastructure Maintenance Wildlife Habitat RestorationSoil Productivity Improvement Control of Noxious WeedsWatershed Restoration & Maintenance Fuels Management/Fire PreventionFish Habitat Restoration Implement CWPP ProjectReestablish Native Species Community Economic BenefitTrail Maintenance Other, specify     

B-3. What is the primary purpose of the project? (Select only one from B-2)      

B-4. Status of Project Planning:National Environmental Policy Act (NEPA) Complete: (Note: If NEPA is not complete please consult your Forest District Ranger before submission as most projects cannot be funded in the necessary timeframe.For private lands, this is not applicable.)

Yes No N/A

Date completed (dd/mm/yyyy)            NEPA Project Name     

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DFO Project NO: 15-_____

Endangered Specific Act Consultation Complete: Yes No N/ADept. of State Lands/ODFW Permits for In-Stream Work Obtained: Yes No N/ADept. of State Lands/Army Corps of Engineers Fill/Removal & 404 Permit Obtained:

Yes No N/A

State Historic Preservation Office (SHPO) Concurrence Received: Yes No N/AProject Design(s) Completed: Yes No N/ASurvey and Manage Completed: Yes No N/A

B-4. Will the project generate merchantable timber? If yes, the project may be subject to merchantable contracting pilot program or other contracting procedures.

Yes No N/A

Part C: Narrative

C-1. Brief Project Description: (in one sentence)           

C-2. Detailed Project Description (2000 characters max)     

C-3. How will cooperative relationships among people that use federal lands be improved? List known partnerships or collaborative opportunities Identify the entities and individuals that have been contacted about this project (please list).     

C-4. How is this project in the best interest of the community? Identify benefits to the community (2000 characters max)     

C-5. How does the project benefit federal lands/resources (2000 characters max)      

C-6. What is the proposed method(s) of accomplishment? (Check at least one)AmeriCorps VolunteersConservation Crews GrantContract AgreementJob Corps Stewardship ContractFederal Workforce Merchantable Timber PilotCounty Workforce Other     

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DFO Project NO: 15-_____

Part D: Project OutcomesInsert the quantitative measurements in the space provided as they pertain to your project.

Miles of road maintained      Miles of road decommissioned/obliterated      Miles of trails maintained      Miles of trails obliterated      Miles of stream/river restored/improved      Miles of fish habit restored/improved      Number of structures maintained/improved      Acres of soil productivity improved      Acres of hazardous fuels treated      Acres of forest health improved      Acres of wildlife habitat restored/improved      Acres of rangeland improved      Acres of noxious weeds controlled      Acres of native species established      Timber volume generated (mbf)      Jobs generated in full time equivalents (FTE) to the nearest tenth (one FTE is 40 hours/week x 52 weeks)

     

Number of people reached (for environmental project/fire prevention)

     

None of the above      

Part E: Monitoring Plan

E-1. Monitoring PlanA. Describe the method of measurement for whether the project meets or excced the desired ecological condition and community goals outlined above. This plan should include evaluation methods in relation to your project outcomes listed in Part D. (1000 characters max)     B. List the names of those responsible for monitoring these methods.     C. Identify the total funding needed to carry out specific monitoring tasks. $      

E-2. Employment and TrainingA. How will the project be evaluated to determine if it created local employment or training opportunities? (1000 characters max) B. List the names of those responsible for monitoring these opportunities.  C. Identify the total funding needed to carry out specific monitoring tasks. $      

E-3. Improved Use or Value-Add of Removed Products (if applicable)Page 4

DFO Project NO: 15-_____

A. How will the project be evaluated to determine if it improved the use of, or added value to, any products removed from the land consistent with the purposes of Title II? (1000 characters max)     B. List the names of those responsible for monitoring these methods.     C. Identify the total funding needed to carry out specific monitoring tasks. $      

E-4. Identify remedies for failure to comply with the term of this agreementUnused funds will be returned to the RACOther

If “Other” is selected, explain Monitoring Remedies.      

     F: Continuation Project Update SKIP IF THIS IS NOT A CONTINUATION PROJECTF-1. Is this a continuation of a previously funded RAC project? Yes No

F-2. Please list the deliverables, outcomes and activities stated on the previous RAC application (be specific) 750 characters max.      

F-3. Did you achieve these results? Yes No If not, please explain why: (500 characters max)      

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