SIF Program 2014

Executive Office Of Education

William A. Holscher – State SIF Program Manager

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Commonwealth of Massachusetts

Technology Solutions

School Interoperability Framework – SIF

and

Statewide Student Information System – SIS

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Executive Office

of Education

What is SIF?

Schools Interoperability Framework™ (SIF) - the first, largest, and most implemented open global standard for seamless, real time data transfer and usage.

The SIF Association is an international open source consortium that developed the standard for the education industry.

Copyright ©2007 Schools Interoperability Framework (SIF™) Association. All Rights Reserved.

Interoperability Framework

Copyright ©2007 Schools Interoperability Framework (SIF™) Association. All Rights Reserved.

The Executive Office of Education (EOE) in conjunction with

Massachusetts Information Technology (MassIT) and Department of

Elementary and Secondary Education (DESE) has contracted with Aptium

LLC (SchoolBrains) to deploy a web based Student Information System

(SIS) in the Commonwealth’s Data Center. SchoolBrains is a MA SIF and

SIS Certified Vendor currently supporting a number of districts.

The web based Software as a Service (SaaS) model will allow even very small

Districts to utilize a fully functional SIF enabled SIS for a very low annual Price

Per Student (PPS) cost.

The Statewide SIS SaaS contract is available to all Districts.

Comprehensive Functional and Technical Requirements included in Core SIS

Statewide SIS SaaS

Team Resources

Team Resources are incremental, scalable, and available as

needed.

ESE Data Collections

New State Test Environments

Dev

QA

Staging

Districts

IT Support and outside services

Agent Vendors

ESE Data Quality

SIF Solution Problem: Need to put actionable information in the

hands of those who can make a difference and the data we have is periodic not reflective of what is happening in our schools today

Solution: Collect near-real time data from school districts that can be turned around and used in tools as actionable information

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SIF Program The MA SIF Program went operational on November

30, 2013.

108 districts certified thru SIF for the SIMS 2014 EOY Collection

90% of our 234 Race To The Top (RTTT) districts on-line with SIF.

All 403 MA Districts to be connected to the State using the real-time event driven SIF Framework by July 2015

The standards, policies and procedures established from this initiative were designed to be rolled forward for all future annual SIF Program infrastructure, data element, and subscribing application enhancements

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SIF Program Status

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SIF Program 2013 ProcessSIF Program Repeatable Process

Agent Vendor Certification Web Site Requirements Test Scripts and Sites established Documentation

District Process• Real-time event driven verses scheduled batch file uploads• Real-time local data validations implemented• Error Reports available 24/7 -365 days a year• Real-time State EDWIN Data Warehouse reports updates• Dedicated District SIF support and on-boarding teams

District On-Boarding Vendor Specific District User Guides District Best Practices Established District Pre-Validation Tools SIF District Dashboard

MA District Vendor SIF Performance Rating

August 18, 2014

1. School Brains2. MMS3. IMG4. Pearson5. Rediker6. Follett

District Focused SIF Documentation

Enhanced SIF Reporting Guide designed in conjunction with District Vendor and specifically targeted to seamlessly integrate with current SIS application documentation.

Includes Best Practices

Data Quality Validation Checklist designed to assist Districts and Schools verify data for SIF compliance prior to on-boarding with State.

SIF Program 2013 ToolsSIF Production Support

Help Desk Operational Support Guide

SIF Program Documentation Reusable System Development Life Cycle (SDLC) Documentation

Architectural Designs Technical Designs Application Work Flows Requirements Functional Specifications Use Cases Test Plans Test Cases

SharePoint Repository Standardized MA SIF Profile and Associated Guide

SIF Program 2013 DeliverablesSIF Applications

Student Information Management System (SIMS)

Student Course Schedule (SCS)

Education Personnel Information Management System (EPIMS)

Student Claiming and Un-claiming

SIF Integrations EDWIN Teaching and Learning (IIS via Thinkgate)

EDWIN Analytics (Longitudinal Data System - LDS)

MA Data Collections Applications

SIF Program 2013 TechnologySIF Infrastructure Established and Tested

Visual Software Commercial Off The Shelf (COTS) Software

DEV, QA, Staging Prod Environments

Load balanced, Multi-Server, Zone Integration Server (ZIS)

Veracity rules engine established (over 230+ business rules)

Preliminary Performance Benchmarks completed

SIF Architecture and POC

Oracle Data Integrator (ODI) Validations (1000+ rules)

Real-time Event Driven Push Mode

Level 3 Authentication & Level 4 Encryption

District Level

ESE ZIS

Production State: District Perspective

SIS Publishing

Agent (push)

Horizontal ZIS

Teaching and Learning

Stage

Subscribing Agent

EDWIN

SIF Firsts: MA is first State to require a real-time district initiated push model MA is first State to require level 3 authentication and level 4 encryption MA is the first State to wrap the SIF certification requirement with its own vendor certification program.

o Assists vendors to get their agents and SIS working properly, so that data is pre-validated in real-time reducing everyone’s operational support costs.o Vendors are rated and listed on State website

MA is first State to implement a two-way, push mode, load balanced ZIS implementation MA is first State to implement a near real time, cross-object data quality checking and feedback loop MA is first State to provide district focused SIF /SIS documentation and provide a support team dedicated to assist them in cleaning up their data and on-boarding. MA was first to implement a Statewide COTS SIF solution doing the work mostly by itself (Training and Support from the COTS supplier)

SIF Program 2014 DescriptionSIF Version 2.7 Upgrade

Visual Software Enhancements

Enhanced Performance Metrics

Point in Time Transaction Recovery

Automated State to District Code Table Updating

SIMS, SCS and EPIMS Element Expansion

Web Services

Automatic SASID Assignment Via SIF - Pilot

Student Claiming Enhancements for 2015 Deployment

SIF Program 2014 DescriptionLegacy Backend Re-Architecture

ODI Validations (1000+ rules) SIMS, SCS and EPIMS Processing School Safety Discipline Report (SSDR) Re-Architecture

State SIS Software As A Service (SAAS) Springfield MA State Data Center Hosted

IBM Tivoli Service Management (COMiT) IntegrationRational Team Concert (RTC) IntegrationAgent Vendor Re-Certification

New Vendor Test Environments and Process Enhancements MA SIF Profile v2.7 Certification Self Certification enabled

District On-Boarding Significant reduction in District On-boarding schedule

SIF Program 2014 ProcessPhase I – District Agent Vendor Certification

Vendor successfully certifies in MA QA SIF Test Environment without Agent Vendor Errors

Vendor successfully demonstrates 100% District load via Push mode to State

Vendor successfully demonstrates automatic State to District Code Table Update integration

Vendor Dress Rehearsal District successfully clears QA Testing without Vendor Errors or manual District assistance

Vendor DR + n Districts successfully clear QA Testing without Vendor

Errors or manual District data entry assistance

SIF Program 2014 ProcessPhase II – District Pre-Onboarding Process

Documentation Walk-through

SIF Staging Connectivity Check

District clears Staging Data Quality Validation Checks without Vendor Errors or manual District data entry assistance

Phase III - Onboarding Process

Connecting district to the State SIF production environment

District data is exclusively loaded via push mode except SAS object

District clears production Data Quality Validation Checks without Vendor Errors or manual District data entry assistance

The Future with SIF Standard Framework by which all MA data will flow

SIF Version 3.1 Upgrade

Statewide Daily Attendance Reporting

Real-Time State Assigned Student Identifiers (SASID)

Real-Time Mass Education Personal Identifiers (MEPID)

Real-Time Student Claiming and Un-claiming

Enhanced EDWIN State Reporting

District to District data sharing

Intra-State data sharing via national exchange

District Impact -Statewide SISSave Money under Statewide Contract

100% SIF and Federated (Single Sign on) Security Enabled

PPS Cost includes – Hosting, Training, Data Migration, Configuration and

Set-up

Integrated SIS solution reduces district plug-in costs

Reduced district operational and support costs

Web based access for any browser or device

Highly configurable and district customizable

District Cost -Statewide SIS

Price Per Student (PPS)*

*Annual Price Per Student Declines as additional districts onboard

Statewide SIS DifferenceSchoolBrains is the most advanced student information system on the

market. It is also the only truly integrated solution available as a

package or by module that may be completely customized to fit the

unique requirements of every district.

Partial List Of Capabilities:

Custom Report Cards

Easy State Reporting

Instant Access to complete Student Data

Flexible Grade Book

Customized Scheduling

Parent Portal

Built in Assessment Analyzer

Emergency Alert System

Contacts:

William A. HolscherMA SIF State Program ManagerExecutive Office of Education75 Pleasant StreetMalden, MA 02148(781)338-6780 (Office)(603) 717-2725 (Cell)Wholscher@doe.mass.edu

Questions

Class SIF Data in ET&L

Instructional Improvement System (IIS)

• Student profiles• An early warning

indicator system• Dashboards &

reports

• Model curriculum units

• Curriculum mapping and Lesson planning tools

• Aligned to Standards

• Tools to assess student understanding of multiple standards

• Competency Tracking System

• Aligned to standards

• High-quality digital resources to support instruction

• Aligned to standards

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SharePoint Repository

MA SIF User and Support documentation including the MA SIF Operational Support guide.

District SIF Support and Onboarding Dashboard that identifies all district information including vendors, contacts, SIF Onboarding Status, ET&L integration, and Technical product and connectivity information.

PMO and SDLC Documentation including Architectural and System Designs

SharePoint Repository

Massachusetts SIF Validations